HomeMy WebLinkAbout2015_07_07 CC PKT - REVISEDCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Community Room5:00 PMTuesday, July 7, 2015
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:00 PM SPECIAL MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Other Business:
3.A.ID 2015-0485 Approval of Startup in a Day Initiative Challenge Pledge.
SIAD InitiativeAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
3.B.ID 2015-0466 Budget Workshop #3.
2016 Summary Budget
Revised 5 Year CIP
Revised 5 Year CIP - posted 7.7.2015
Fund 213 (75% Second Penny) Cash Flow Analysis
2016 General Fund Summary of Totals - posted 7.7.2015
Attachments:
4. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
5. Adjourn.
Page 1 City of Brookings
July 7, 2015City Council Meeting Agenda
Brookings City Council:
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community
decision makers and other residents. Where these ideas overlap is the future of Brookings.
www.engagebrookings.org
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0485,Version:1
Approval of Startup in a Day Initiative Challenge Pledge.
Summary:
The BEDC, with the help of Council Member Meyer, is supporting Start Up in a Day, an initiative of
the Small Business Administration, The White House, and National League of Cities. Attached is a
document explaining the initiative. The Mayor has been asked to sign a challenge to streamline the
application for city business licenses and permits. This has been reviewed with City Manager Jeff
Weldon and received his approval.
Background:
Our cities and communities are committed to making it easier for every entrepreneur to start a
business. We believe an entrepreneur’s time is best spent developing innovative products and
services, creating jobs, and growing local economies - not navigating red tape. While fair zoning
rules, licenses, and permits are important to ensuring public safety and fair competition, it should not
take more than a day for an entrepreneur to identify and apply, ideally through a single online tool, for
all the licenses and permits they need in order to responsibly launch a business. Accordingly, we
resolve to:
1.Create a “Startup in a Day” online tool within 12 months: we will develop within a year a
website or application that lets most entrepreneurs identify and apply within one day for all
requirements to launch a business in our respective communities.
2.Develop a streamlined, business-friendly, online permitting system: Our pledge is a first
step in a larger effort to streamline, simplify, and bring online those regulatory requirements
that have traditionally been fragmented across multiple agencies and handled through a paper
-based process. Our ultimate goal is for small business owners to be able to manage and
complete most of their regulatory obligations within a single easy-to-use online system.
Share best practices: In an effort to encourage other municipalities to join us in this effort, we are
joining a community of practice administered by the National League of Cities, and commit to sharing
best practices, publicizing key learnings, highlighting tangible outcomes, supporting smart regulatory
simplification, and providing visibility into our actions.
Recommendation:
Staff recommends approval.
Attachments:
SIAD Initiative
City of Brookings Printed on 7/7/2015Page 1 of 1
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Pledge
President Barack Obama is
asking cities across America to
take a pledge to support
entrepreneurs by participating
in the Startup in a Day initiative.
The pledge states that a city will
develop a streamlined
permitting process and share
best practices.
To read the full pledge and see
a list of cities that have made
the commitment, go to
www.sba.gov/startup.
For information on how your
city can take the pledge, email
startup@sba.gov.
Prize Competition:
The Start Small Model
The first competition will award
up to 25 prizes of up to $50,000
each for cities.
Priority points can be earned by:
- rural and high poverty
communities
- Veterans Economic
Communities designated by the
U.S. Dept. of Veterans Affairs
- Promise Zones designated by
the U.S. Dept. of Housing and
Urban Development.
Only a 2-4 page proposal is
required to apply.
For information on how to
compete:
•From www.challenge.gov,
go to the “Small Business
Administration” page
•Click on “Challenges”
•Click on the announcement
for either competition.
Prize Competition:
The Dream Big Model
The second competition
challenges cities to develop an
“open source” Startup in a Day
solution, which can be
replicable and scalable to other
localities. One (1) $250,000
prize will be awarded.
Collaborations are encouraged
between cities, counties, and
states.
Priority points and application
requirements are similar for
both competitions.
Startup in a Day
An initiative of the U.S. Small Business Administration and the White House
in coordination with the National League of Cities
• THE CHALLENGE: The Startup in a Day initiative challenges cities to develop, implement, and streamline
online tools that will let entrepreneurs learn about the business startup process in their area, including how
to register and apply for all required local licenses and permits – all in one day or less.
• GET INVOLVED: There are two ways for cities to participate: 1) take the pledge and 2) enter two prize
competitions. See more details below.
• SUPPORT FOR WINNERS: The Small Business Administration (SBA) and the National League of Cities (NLC)
will establish a formal mechanism for prize competition winners to collaborate and share best practices.
Apply Now!
Prize applications are
due July 13, 2015.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0466,Version:1
Budget Workshop #3.
Summary:
The attached budget analysis spreadsheet provides the operating budgets for each department. It
begins with the General Fund, followed by the two second penny funds, the special revenue funds,
third penny fund, TIF funds, the special project construction funds, and finally, public enterprise
funds.
For ease of reading the spreadsheet, the columns on the left provide a three-year history of the
departmental budgets. This allows for historical comparisons. The center columns show the
description of the department by name, and the right two columns indicate the departmental request
and my recommendation.
Also for ease of reading the spreadsheet, last year the Council directed the operating budget to be
expressed in totals as opposed to line-item detail. That is indicated here. Beneath the departmental
title in the center of the spreadsheet, the rows are labeled as follows:
Revenue:describes any revenue that is generated by that department
Personnel:total personnel-related expenses related to the department
Operating:total operating expenses related to the department
Capital:any capital expenses within the department from the 2016 CIP
Total:indicates the net amount of total revenue minus expenses
For most General Fund budgets, the total will be expressed as a negative reflecting the departmental
budget utilizes taxes or non-departmental revenue. Some budgets include another category entitled
Cost of Goods Sold but this is specific to that budget.
At the meeting, staff will have line-item details of each of the above categories if there are specific
questions about them. When the budget is adopted, the final document will include these details but
for now, it is easier and more efficient to examine the operating budgets in terms of categories. Much
of the changes from year-to-year can be found in the capital budgets which can be expected as
capital projects are completed. The attached CIP provides the detail of the 2016 capital items which
are incorporated into the Budget Analysis spreadsheet.
As you know, my recommended budget always includes a Budget Message. This document is a
narrative description of the budget and should be considered a companion to the spreadsheets. At
this time, the Budget Message is in draft form and will be presented to you at Budget Workshop #4
on July 21. Additional direction from the City Council at this meeting will be helpful in finishing the
Budget Message.
There are three budgets which the Analysis does provide significant line-item detail that I suggest the
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File #:ID 2015-0466,Version:1
Council spend some time deliberating. These include the subsidy requests and special expenditures
which are found in the General Fund on page 6, the 75% second penny fund on page 7, and the third
penny fund on page 10.
This budget remains a work-in-progress needing input from you but at this point, the General Fund is
balanced at $23,254,170 in revenues and $23,253,663 in expenditures. It is carrying an artificially
high contingency which is doubling as a ‘placeholder’ for personnel expenses associated with salary
adjustments pending the final outcome of both collective bargaining contracts which will be coming
up later this summer. The budget provides for increased staff of two positions; one of which will be
reimbursed 75 percent by the School District as a School Resource Officer in the Police Department.
We are predicting conservative, but realistic increases in our major revenue streams of three percent
(3%). For the third year, we attempted to flat-line operating expenses except where specific
operating expenses warranted an adjustment.
Finally, the updated 75 percent second penny fund cash flow analysis is also attached which itemizes
eligible capital expenditures. You have seen this document previously. While this indicates spending
$198,108 (bottom of the chart) more than is received for 2016, we will end the year with a positive
cash balance of in the fund of $161,543 (top of the chart). From Budget Workshop #3, some items
were delayed to produce a balanced budget for 2016; but our challenge remains for subsequent
years.
We are scheduled to hold Budget Workshop #4 on July 21 and Budget Workshop #5 on August 11 if
you deem necessary. The first reading of the Budget Ordinance is slated for August 25 with the
second reading and final adoption on September 8. You can hold public hearing(s) at any of the
intervening dates in this schedule.
Attachments:
2016 Summary Budget
Revised 5 Year CIP
Revised 5 Year CIP - posted 7.7.2015
Fund 213 (75% second penny) Cash Flow Analysis
2016 General Fund Summary of Totals - posted 7.7.2015
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Proposed
2016
Actual Actual Adopted Description Requested
2013 2014 2015 2016
7,980,992 8,382,715 8,925,922 Personnel Totals 9,228,444 9,174,721
15,728 6,182,071 5,870,000 Cost of Goods Sold Totals 5,918,000 5,918,000
3,251,812 3,498,204 4,285,895 Operating Totals 4,768,159 4,661,810
417,500 431,366 415,700 Subsidy Totals 484,200 443,700
1,793,223 2,766,833 3,927,898 Capital Totals 3,140,999 2,530,782
0 0 443,904 Economic Development Totals 295,000 295,000
541,956 447,893 237,246 Transfer Out Totals 229,650 229,650
(1,035,694)507
24,064,452 23,253,663
1,377,316 3,924,499 (146,147)General Government Totals:
23,028,758 23,254,170
14,001,211 21,709,082 24,106,565 General Government Expenditures:
15,378,527 25,633,581 23,960,418 General Government Revenues: