HomeMy WebLinkAbout2015_06_16 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Community Room5:00 PMTuesday, June 16, 2015
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:00 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3.ID 2015-0424 Discussion on Parking Requirements for Residential Properties in Core
Business Districts.
Division 4 Parking Regulations
Zoning Map - May 2015
Apartment Off-Street Parking Survey
Attachments:
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
- Estimated Time: 15 minutes
4.ID 2015-0436 Informational Report - Street Department Maintenance Facility
Construction Update.
Page 1 City of Brookings
June 16, 2015City Council Meeting Agenda
Rendering - Exterior from NE
Rendering - Exterior from NW
Rendering - Exterior from SE
Axons
Site Plan
West Side
East Side
Floor Plan
Office
Estimate Summary
Construction Schedule
Attachments:
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
- Estimated Time: 30 minutes
5.ID 2015-0422 2016 Budget Workshop #2 - Capital Improvement Plan.
5-Year Capital Improvement Plan
Capital Project Priority List
Secondary Capital Improvement Program
PI Fund Projections Summary
PI Fund Projections Detail
Estimated Bonding Info.
Attachments:
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
- Estimated Time: 90 minutes
6.ID 2015-0383 City Council Ex-Officio Reports.
7. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
8. Executive Session
8.A.ID 2015-0441 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting
with legal counsel or reviewing communications from legal counsel
about proposed or pending litigation or contractual matters.
Action: Motion to Enter Executive Session
Action: Motion to Exit Executive Session
9. Adjourn.
Page 2 City of Brookings
June 16, 2015City Council Meeting Agenda
Brookings City Council:
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community
decision makers and other residents. Where these ideas overlap is the future of Brookings.
www.engagebrookings.org
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0424,Version:1
Discussion on Parking Requirements for Residential Properties in Core Business Districts.
Summary:
At the May 12, 2015 City Council meeting, the Council approved a motion to examine the applicable
code requirements pertaining to parking requirements for residential development in core business
districts.
Parking requirements are based upon the use and applied uniformly across zoning districts with the
exception of the B-1 Central Business District. Attached is Division 4 of Article VI of the Zoning
Regulations pertaining to parking, loading, and stacking requirements, which details the parking
requirements for each use regardless of the zoning district as well as the Zoning Map which provides
the boundaries of the various zoning districts throughout the City.
A parking space is defined as an off-street surfaced area, enclosed or unenclosed, accessible and
available for the parking of one motor vehicle and having a width of not less than nine feet and a
length of not less than 18 feet, together with a driveway connecting the parking space with a street,
road or alley, and permitting ingress to and egress from an automobile.
Attachments:
Division 4 Parking Requirements
Zoning Map
Apartment Off-Street Parking Survey
City of Brookings Printed on 6/11/2015Page 1 of 1
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DIVISION 4. - PARKING, STACKING AND LOADING
Sec. 94-431. - Location of parking spaces.
It is the intent of these regulations to require sufficient numbers and the appropriate
location of off-street vehicle parking, stacking and loading to provide a necessary level
of service to citizens and visitors to Brookings, to protect the capacity of the street
system to move traffic and to safeguard pedestrians and pedestrian walkways. The
following parking regulations shall therefore apply:
(1) Off-street parking spaces provided on adjacent property other than the same
property as the use is located shall be permitted as follows:
a. Where an increase in the number of parking spaces is required by a change or
enlargement of a residential use, the required parking spaces must be located on
the same property as the use.
Exception: Parking spaces required for an apartment complex, which consists of
three or more buildings, may be provided within 300 feet of the lot or building for
which they are required if the apartment complex and parking lot are contiguous.
b. Where an increase in the number of parking spaces is required by a change or
enlargement of a business or industrial use, or where such parking spaces are
provided by two or more establishments or are used jointly by two or more
establishments, the required parking spaces, if not contiguous, may be located
within 300 feet of the use served.
c. The joint use of off-street parking spaces for two or more business or industrial
buildings or uses shall be permitted provided the total number of spaces is not
less than the sum of the required parking spaces of the various individual uses.
The joint use of parking spaces shall be permitted for uses that are not open,
used or operated during the same hours.
d. A request for off-site, off-street parking for a business or industrial use shall be
accompanied by an appropriate reciprocal easement agreement guaranteeing
the continued availability of such spaces for as long as the use or uses exist.
e. Off-site parking may not be separated from the use it serves by an arterial or
collector street. The requirements of section 94-365 shall also apply.
(2) No off-street parking of motor vehicles, recreational vehicles, watercraft or trailers
shall be permitted in the front yard of any lot located in any residential district except
upon a driveway providing direct and unobstructed access to the garage or rear yard
and except for the yard area between the driveway and the nearest side lot line.
Parking shall only be allowed upon a driveway installed as provided in section 94-
343. In the event a garage stall is converted to living, sleeping, eating or cooking
space, all driveways or portions of driveways leading to the converted garage shall
be removed and the land restored to grass or other landscaping. Exception: Parking
in the front yard of schools, churches, museums, art galleries, libraries, public
recreation facilities and parks is permitted provided parking stalls and driving aisles
are not located within the minimum front yard building setback area.
(3) No off-street parking is permitted in the front yard of any lot located in any business
or industrial district used principally for residential purposes except upon a driveway
providing direct access to the garage or rear yard and except for the yard area
between the driveway and the nearest side lot line.
(4) Parking spaces in business and industrial districts shall be permitted up to all
property lines except as required by section 94-399(c). Encroachment over the
public right-of-way or over abutting property is not permitted. Exception: On corner
lots in business and industrial districts, parking shall not be permitted within ten feet
of the property corner nearest the street intersection.
(5) Each required parking stall or space within a parking area or garage shall be
individually and easily accessible from a public right-of-way, and no parking stall or
space shall be accepted that is located on any access aisle. Exception: Single-
family, two-family, townhouse and condominium uses may have a maximum of two
rows of tandem parking.
Sec. 94-432. - Computation of parking spaces.
Off-street parking spaces shall be provided based on the regulations adopted at the
time the use was established or by the requirements of this chapter , whichever is less.
Any subsequent enlargement or change of use of buildings or land shall meet the
requirements of this chapter, but modification of the number of off-street parking spaces
is only required for that portion or percentage that was altered.
Sec. 94-433. - Off-street parking requirements.
(a) In all districts, in connection with every residential, commercial, industrial or any
other use, off-street parking shall be provided and maintained in the manner set forth
in this section. For any new building constructed, any new establishment, any
addition or enlargement of an existing building or use, any change in the occupancy
type as defined in this chapter and any change in the manner in which a use is
conducted, there shall be sufficient off-street parking as required by this section.
Whenever applicable, the following equivalent shall be used: one seat = two feet of
lineal bench seating capacity. Parking space dimensions and parking lot layout and
design shall conform to the requirements of this chapter and/or generally accepted
architectural standards and guidelines from the American Institute of Architects.
(b) B-1 Central Business District. All uses within the area defined as the B-1 Central
Business District as designated on the official zoning map shall not be required to
provide off-street parking. Exception: For any building or use that would be required
to have in excess of 75 parking spaces based on the requirements of this subsection
(b), the additional off-street parking spaces shall be provided within 300 feet of the
building or use.
(c) All other zoning districts.
(1) Single-family dwelling or townhouse: Two spaces for each dwelling unit. Each
garage stall shall be considered one parking space.
(1a) Two-family dwelling: Two (2) spaces for each dwelling unit and one additional
space for each dwelling unit with three (3) or more bedrooms. Each garage stall
shall be considered one parking space.
(2) Apartment building or unit group of buildings containing not more than 24 units:
Two spaces for each dwelling unit plus one space for each bedroom in excess of
one bedroom in each dwelling unit, exclusive of garages.
Exception. An attached garage that is an integral part of the dwelling unit shall be
counted for purposes of meeting the parking requirements.
(2a) Apartment building or unit group of buildings containing more than 24 units: The
minimum parking spaces required, exclusive of garages, are as follows:
a. 1.5 spaces for an efficiency or one-bedroom dwelling unit.
b. 2.25 spaces for a two-bedroom dwelling unit.
c. 3.25 spaces for a three-bedroom dwelling unit.
d. One space for each bedroom in a dwelling unit containing four or more
bedrooms.
Exception. An attached garage that is an integral part of the dwelling unit shall be
counted for purposes of meeting the parking requirements.
(2b) Condominium: Two spaces for each dwelling unit plus one space for each
bedroom in excess of two bedrooms in each dwelling unit, exclusive of garages.
a. Exception: Each parking space within an attached garage that is an integral
part of the dwelling unit shall be counted for purposes of the parking
requirements.
(3) [Reserved.]
(4) Apartments for the elderly or congregate care facility. One space for each unit.
(5) Retirement home, nursing home, assisted living facility or similar institution where
no rooms or units are independent or self-contained. One space for each three
beds plus one space for each two employees.
(6) Hospital. One space for each three beds plus one space for each employee on
maximum working shift plus one space for each service vehicle.
(7) Boardinghouse, fraternity or sorority. One space for each occupant.
(8) Church. One space for each five seats in the main seating area.
(9) Funeral home. Five spaces or one space for each four seats in the chapel,
whichever is greater.
(10) Major home occupation. Two spaces.
(11) Retail, general merchandise, discount store, gas dispensing station,
supermarket, personal service store, personal health service (excluding health
clubs), medical clinic, coffee house: One space for each 200 square feet of gross
floor area for the first 50,000 square feet and one space for each 300 square feet
thereafter.
(12) Telemarketing operations, private clubs, health clubs and similar indoor
recreational facilities and amusement establishments. One space for each 100
square feet of gross floor area (see stacking).
(12a) Eating and drinking establishment: One space for each 100 square feet of
gross floor area excluding floor areas dedicated permanently for mechanical
rooms, stock rooms and coolers.
(12b) Indoor water park: One space for each 250 square feet of gross floor area.
(13) Campground. One space/campsite plus accommodations for over-sized
vehicles.
(14) Business and professional offices, banks or dental clinic. Five spaces plus one
additional space for each 400 square feet of floor area over 1,000 square feet
(see stacking).
(15) Auditorium, auction house, convention center, theater or other places of public
assembly. One space for each four seats and/or one space for every 50 square
feet of floor area without fixed seating.
(16) Airport. One space for each four seats in waiting area plus one for each five
aircraft storage areas plus two spaces for each three employees on largest
shift.
(17) Hotel or motel. Five spaces plus one space for each sleeping room or suite.
a. Hotel, extended stay: One space for each suite or unit and one for each
employee.
(18) Bed and breakfast. One space for each guest room plus two for the proprietor.
(19) Industrial and/or manufacturing, assembling, processing, warehousing and
similar uses. Two spaces for each three employees on the maximum working
shift, plus space to accommodate all trucks and other vehicles used in
connection therewith.
(20) Animal hospital, kennel. Five spaces plus one for each employee.
(21) Community center, or similar public or semi-public building. Ten spaces plus
one additional space for each 300 square feet of gross floor area in excess of
2,000 square feet.
(22) Library. One space for every four seats.
(23) Museum, art gallery. Six spaces plus one additional space for each 400 square
feet of gross floor area in excess of 2,000 square feet.
(24) Automatic car wash. One space for each employee, together with compliance
with the requirements of section 94-434 (stacking).
(25) Self-serve car wash. (See stacking).
(26) Bowling alley. Four spaces for each lane.
(27) Athletic field/facility. Twenty spaces for each field or one for each four seats,
whichever is greater.
(28) Day care facility. Two spaces plus one space for each care provider (see
stacking).
(29) Motor vehicle repair shop, auto sales or similar use. Two spaces for each
service bay plus one space for each employee.
(30) Auto parts store, furniture store, household appliance store, flooring/carpet
store, plumbing store, building supply store, service store. One space for every
500 square feet of gross floor area.
(31) Fire station. Five spaces plus one space for each front line apparatus.
(32) School.
a. High school: One parking space for each three students based on the
building's design capacity plus one space for each teacher or staff person.
b. Junior high school: One space for each 12 students based on the building's
design capacity plus one space for each teacher and staff person.
c. Elementary school: Five spaces plus one for each teacher and staff person
based on the building's design capacity.
(33) The parking space requirement for a use not specifically mentioned herein shall
be the same as required for a use of a similar nature.
A
R-1R-1AR-1B
R-2R-3R-3ARMHRB-4B-1B-2B-2AB-3B-4
I-1I-2I-1RPDD
AGRICULTURAL
RURAL ESTATE DISTRICTSINGLE FAMILY RESIDENCESINGLE FAMILY RESIDENCE
TWO FAMILY RESIDENCEMULTIPLE FAMILY RESIDENCEMULTIPLE FAMILY RESIDENCE
NEIGHBORHOOD BUSINESSCENTRAL BUSINESSMEDIUM BUSINESS
HEAVY BUSINESSHIGHWAY BUSINESS
LIGHT INDUSTRIALHEAVY INDUSTRIALRESTRICTED INDUSTRIAL
R-3AMULTIPLE FAMILY RESIDENCE
B-5
LEGEND
NOTICE: THIS MAP IS CURRENT TO THE DATE POSTED AT THE TOP.
ANY QUESTIONS REGARDING THIS MAP PLEASE CONTACT THE CITY
COMMUNITY DEVELOPMENT DEPARTMENT.
ZONING DISTRICT MAP
PLANNED DEVELOPMENT DISTRICT
RESIDENTIAL MANUFACTURED HOUSING
PROFESSIONAL OFFICE BUSINESS
PLANNED RESEARCH & BUSINESS DISTRICT
R-1CSINGLE FAMILY RESIDENCE
CITY OF BROOKINGS, SD
May, 2015
20' Drainage Easement
D-11
AP AIRPORT DISTRICT
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0436,Version:1
Informational Report - Street Department Maintenance Facility Construction Update.
Summary:
Banner Associates Inc. will provide an update on the construction of the Street Department’s new
Maintenance Facility. Currently the demolition of old buildings and site preparation is ongoing and
about 70% complete. Construction Bids were put out for advertisement on June 5th and are due June
30th. This project has a substantial completion date of June 31, 2016.
Fiscal Impact:
Budget of $4.1 million
Attachments:
Rendering - Exterior from NE
Rendering - Exterior from NW
Rendering - Exterior from SE
Axons
Site Plan
West Side
East Side
Floor Plan
Office
Estimate Summary
Construction Schedule
City of Brookings Printed on 6/10/2015Page 1 of 1
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Opinion of Probable Cost
Maintenance Facility, Street Department
Building Type: Vehicle storage, vehicle maintenance, wash bay, and office Location:Brookings, South Dakota
Stories: One with mezzanine over office area Date:6/5/2015
Project #:21902.00.01
Floor Area (SF):30000
Mezzanine Area (SF): 3814
$ Total Cost $Cost Per S.F.
Total Building Cost 3,085,921 102.86$
Total Site Work Cost 447,823 $14.93
Subtotal 3,533,744
GC Gen. Req'mnts 7.00%247,362 $8.25
Construction Cost 3,781,106 $126.04
A/E fees 223,373
Soil borings 2,700
Construction testing 15,000
Owner Costs
Building & concrete demolition 48,875
Site Fencing 7,994
Vehicle hydraulic lifts 40,000
Data wiring 10,000
Costs Shared by City
Curb and Gutter (9,375)
Storm sewer (60,000)
Project Cost 4,059,674
% of $4.1 Million Budget 99.02%
Bid Alternates (Add)
1 Concrete driveway slab 90,900 3.03
Less 8" recycled crushed concrete surface (13,650) (0.46)
2 Replace lighting in existing storage building 9,500 0.32
3 Paint interior precast concrete panels, roof deck, structural steel 45,031 1.50
Subtotal 131,781 $4.39
Adjusted Project Budget 4,191,455
% of $4.1 Million Budget 102.23%
Construction Schedule
Maintenance Facility, Street Department
Brookings, South Dakota
June 30 – Bid Date
July 14 – Award of Construction Contract
August – Begin Construction
Foundation work to be completed before winter
Exterior precast wall panel installation
Concrete floor installation
Interior construction and finishes
Exterior site work
June 31 – Substantial Completion of Construction
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0422,Version:1
2016 Budget Workshop #2 - Capital Improvement Plan.
Summary:
As part of the 2016 proposed budget, we annually update the five-year Capital Improvement Plan
(CIP). The first year of the revised CIP (2016) is incorporated into the overall operating budget while
the subsequent four years are an effort to identify major expenditures to more appropriately plan for
their eventual purchase when the prescribed year approaches. It is recommended that each
succeeding year of the of the five-year CIP have less specificity than the preceding year due to
uncertainty of items over time. Successive years are often used as “place-holders” for certain items
which may or may not materialize as conditions and situations change.
Capital expenditures for all departments are financed primarily by the General Fund and both the
75% (public improvements) and 25% (public safety & some street maintenance) second penny
funds. When we issue debt, the bond proceeds are channeled into the appropriate fund for
acquisition of the capital asset and debt service on the bond. Capital assets in each fund are paid
either with cash or debt.
The 75% second penny fund currently generates an annual average of approximately $5.5 million
over the next few years. Three percent growth annually is projected for this fund. Of that revenue
amount, approximately $2.8 million is committed to debt service and other long-term obligations at
least through 2020; leaving approximately $2.7 million for our annual cash capital items and any
future debt service payments. Our committed debt service drops to approximately $735,000 in 2023
unless we add more debt in the meantime. Significant cash was used to finance the Bel digester of
which $3.6 will be reimbursed over time through tax increment finance. However, the digester cost
exceeded the TIF reimbursement by approximately $1.9 million pursuant to the Bel development
agreement. This amount have been paid with cash balance of the public improvement fund.
Background:
Special attention needs to be paid to several high-priced capital items we have been discussing in an
effort to prioritize them and fit them into a financing plan. Most of them are included in the attached
departmental CIP sheets but some are not as their cost have not yet been identified. These items
are not necessarily slated for 2016 but certainly should be planned for within the coming five to seven
years. They are as follows:
Parks:
1)Indoor recreation center $?
(Currently being studied by a committee)
2)Bob Sheldon field upgrades $4 million
(Identified in sports field master plan)
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File #:ID 2015-0422,Version:1
3)Youth baseball field complex $7.5 million (w/o land purchase)
(Identified in sports field master plan)
4)Allyn Frerichs trail extensions $500,000
(Identified in Parks master plan; cost depends upon easement purchase prices)
5)Existing playground/park ADA compliance $950,000
Infrastructure:
1)Gateway entrances; 6th Street upgrades $745,000
2)20th St. South (22nd Ave. to 34th Ave.)$8 million overpass
$15 million interchange
3)20th St. South (Main Ave. to Cumberland)$2 million
4)Western Ave. upgrade (20th St. to 26th St.)$1 million
5)Street maintenance (75%/25%)$1.4 million annually
6)15th St. South/7th Ave. South $1.5 million
(assessable project; City is large property owner)
7)Brookings Marketplace infrastructure $4.6 million
8)Weise Business Park infrastructure $1 million (minimum)
(Cost dependent upon specific design)
Swiftel Center:
1)Purchase/remodeling of County Resource Ctr.$?
2)Dressing room/green room $600,000
3)Kitchen upgrade $500,000
4)Seating/riser replacement $1,175,000
Other:
1)Brookings Health System Foundation $1,500,000
2)PAC II $?
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File #:ID 2015-0422,Version:1
Attachments:
Five-year Departmental CIP lists
Capital priority list ranking from 2015 Strategic Planning Session
Secondary Capital Improvement Program, 2020-2024
Fund 213 (75% second penny) cash flow analysis
Debt service analysis for $10 million, $15 million & $20 million bonds
City of Brookings Printed on 6/10/2015Page 3 of 3
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0383,Version:1
City Council Ex-Officio Reports.
Summary:
Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda
item at all Council Study Sessions. The Council Members that serve as Ex-Officio members on the
Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding
recent meetings they have attended.
Brookings Municipal Utility Board:
1.Council Member Niemeyer
2.Council Member Meyer
Brookings Health Systems Board of Trustees:
1.Council Member Hansen
2.Council Member Corbett
City of Brookings Printed on 6/10/2015Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0441,Version:1
Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel or
reviewing communications from legal counsel about proposed or pending litigation or contractual
matters.
1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor.
Executive or closed meetings may be held for the sole purposes of:
1) Discussing the qualifications, competence, performance, character or fitness of any
public officer or employee or prospective public officer or employee. The term “employee”
does not include any independent contractor;
2) Discussing the expulsion, suspension, discipline, assignment of or the
educational program of a student;
3) Consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters;
4) Preparing for contract negotiations or negotiating with employees or employee
representatives;
5) Discussing marketing or pricing strategies by a board or commission of a business
owned by the state or any of its political subdivisions, when public discussion may be
harmful to the competitive position of the business.
However, any official action concerning such matters shall be made at an open official meeting. An
executive or closed meeting shall be held only upon a majority vote of the members of such body
present and voting, and discussion during the closed meeting is restricted to the purpose specified in
the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or
closed meeting if the federal or state Constitution or the federal or state statutes require or permit it.
A violation of this section is a Class 2 misdemeanor.
Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1.
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