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HomeMy WebLinkAbout2015_06_16 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Community Room5:00 PMTuesday, June 16, 2015 Study Session The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 PM STUDY SESSION 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3.ID 2015-0424 Discussion on Parking Requirements for Residential Properties in Core Business Districts. Division 4 Parking Regulations Zoning Map - May 2015 Apartment Off-Street Parking Survey Attachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 15 minutes 4.ID 2015-0436 Informational Report - Street Department Maintenance Facility Construction Update. Page 1 City of Brookings June 16, 2015City Council Meeting Agenda Rendering - Exterior from NE Rendering - Exterior from NW Rendering - Exterior from SE Axons Site Plan West Side East Side Floor Plan Office Estimate Summary Construction Schedule Attachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 30 minutes 5.ID 2015-0422 2016 Budget Workshop #2 - Capital Improvement Plan. 5-Year Capital Improvement Plan Capital Project Priority List Secondary Capital Improvement Program PI Fund Projections Summary PI Fund Projections Detail Estimated Bonding Info. Attachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 90 minutes 6.ID 2015-0383 City Council Ex-Officio Reports. 7. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 8. Executive Session 8.A.ID 2015-0441 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Action: Motion to Enter Executive Session Action: Motion to Exit Executive Session 9. Adjourn. Page 2 City of Brookings June 16, 2015City Council Meeting Agenda Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community decision makers and other residents. Where these ideas overlap is the future of Brookings. www.engagebrookings.org Page 3 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2015-0424,Version:1 Discussion on Parking Requirements for Residential Properties in Core Business Districts. Summary: At the May 12, 2015 City Council meeting, the Council approved a motion to examine the applicable code requirements pertaining to parking requirements for residential development in core business districts. Parking requirements are based upon the use and applied uniformly across zoning districts with the exception of the B-1 Central Business District. Attached is Division 4 of Article VI of the Zoning Regulations pertaining to parking, loading, and stacking requirements, which details the parking requirements for each use regardless of the zoning district as well as the Zoning Map which provides the boundaries of the various zoning districts throughout the City. A parking space is defined as an off-street surfaced area, enclosed or unenclosed, accessible and available for the parking of one motor vehicle and having a width of not less than nine feet and a length of not less than 18 feet, together with a driveway connecting the parking space with a street, road or alley, and permitting ingress to and egress from an automobile. Attachments: Division 4 Parking Requirements Zoning Map Apartment Off-Street Parking Survey City of Brookings Printed on 6/11/2015Page 1 of 1 powered by Legistar™ DIVISION 4. - PARKING, STACKING AND LOADING Sec. 94-431. - Location of parking spaces. It is the intent of these regulations to require sufficient numbers and the appropriate location of off-street vehicle parking, stacking and loading to provide a necessary level of service to citizens and visitors to Brookings, to protect the capacity of the street system to move traffic and to safeguard pedestrians and pedestrian walkways. The following parking regulations shall therefore apply: (1) Off-street parking spaces provided on adjacent property other than the same property as the use is located shall be permitted as follows: a. Where an increase in the number of parking spaces is required by a change or enlargement of a residential use, the required parking spaces must be located on the same property as the use. Exception: Parking spaces required for an apartment complex, which consists of three or more buildings, may be provided within 300 feet of the lot or building for which they are required if the apartment complex and parking lot are contiguous. b. Where an increase in the number of parking spaces is required by a change or enlargement of a business or industrial use, or where such parking spaces are provided by two or more establishments or are used jointly by two or more establishments, the required parking spaces, if not contiguous, may be located within 300 feet of the use served. c. The joint use of off-street parking spaces for two or more business or industrial buildings or uses shall be permitted provided the total number of spaces is not less than the sum of the required parking spaces of the various individual uses. The joint use of parking spaces shall be permitted for uses that are not open, used or operated during the same hours. d. A request for off-site, off-street parking for a business or industrial use shall be accompanied by an appropriate reciprocal easement agreement guaranteeing the continued availability of such spaces for as long as the use or uses exist. e. Off-site parking may not be separated from the use it serves by an arterial or collector street. The requirements of section 94-365 shall also apply. (2) No off-street parking of motor vehicles, recreational vehicles, watercraft or trailers shall be permitted in the front yard of any lot located in any residential district except upon a driveway providing direct and unobstructed access to the garage or rear yard and except for the yard area between the driveway and the nearest side lot line. Parking shall only be allowed upon a driveway installed as provided in section 94- 343. In the event a garage stall is converted to living, sleeping, eating or cooking space, all driveways or portions of driveways leading to the converted garage shall be removed and the land restored to grass or other landscaping. Exception: Parking in the front yard of schools, churches, museums, art galleries, libraries, public recreation facilities and parks is permitted provided parking stalls and driving aisles are not located within the minimum front yard building setback area. (3) No off-street parking is permitted in the front yard of any lot located in any business or industrial district used principally for residential purposes except upon a driveway providing direct access to the garage or rear yard and except for the yard area between the driveway and the nearest side lot line. (4) Parking spaces in business and industrial districts shall be permitted up to all property lines except as required by section 94-399(c). Encroachment over the public right-of-way or over abutting property is not permitted. Exception: On corner lots in business and industrial districts, parking shall not be permitted within ten feet of the property corner nearest the street intersection. (5) Each required parking stall or space within a parking area or garage shall be individually and easily accessible from a public right-of-way, and no parking stall or space shall be accepted that is located on any access aisle. Exception: Single- family, two-family, townhouse and condominium uses may have a maximum of two rows of tandem parking. Sec. 94-432. - Computation of parking spaces. Off-street parking spaces shall be provided based on the regulations adopted at the time the use was established or by the requirements of this chapter , whichever is less. Any subsequent enlargement or change of use of buildings or land shall meet the requirements of this chapter, but modification of the number of off-street parking spaces is only required for that portion or percentage that was altered. Sec. 94-433. - Off-street parking requirements. (a) In all districts, in connection with every residential, commercial, industrial or any other use, off-street parking shall be provided and maintained in the manner set forth in this section. For any new building constructed, any new establishment, any addition or enlargement of an existing building or use, any change in the occupancy type as defined in this chapter and any change in the manner in which a use is conducted, there shall be sufficient off-street parking as required by this section. Whenever applicable, the following equivalent shall be used: one seat = two feet of lineal bench seating capacity. Parking space dimensions and parking lot layout and design shall conform to the requirements of this chapter and/or generally accepted architectural standards and guidelines from the American Institute of Architects. (b) B-1 Central Business District. All uses within the area defined as the B-1 Central Business District as designated on the official zoning map shall not be required to provide off-street parking. Exception: For any building or use that would be required to have in excess of 75 parking spaces based on the requirements of this subsection (b), the additional off-street parking spaces shall be provided within 300 feet of the building or use. (c) All other zoning districts. (1) Single-family dwelling or townhouse: Two spaces for each dwelling unit. Each garage stall shall be considered one parking space. (1a) Two-family dwelling: Two (2) spaces for each dwelling unit and one additional space for each dwelling unit with three (3) or more bedrooms. Each garage stall shall be considered one parking space. (2) Apartment building or unit group of buildings containing not more than 24 units: Two spaces for each dwelling unit plus one space for each bedroom in excess of one bedroom in each dwelling unit, exclusive of garages. Exception. An attached garage that is an integral part of the dwelling unit shall be counted for purposes of meeting the parking requirements. (2a) Apartment building or unit group of buildings containing more than 24 units: The minimum parking spaces required, exclusive of garages, are as follows: a. 1.5 spaces for an efficiency or one-bedroom dwelling unit. b. 2.25 spaces for a two-bedroom dwelling unit. c. 3.25 spaces for a three-bedroom dwelling unit. d. One space for each bedroom in a dwelling unit containing four or more bedrooms. Exception. An attached garage that is an integral part of the dwelling unit shall be counted for purposes of meeting the parking requirements. (2b) Condominium: Two spaces for each dwelling unit plus one space for each bedroom in excess of two bedrooms in each dwelling unit, exclusive of garages. a. Exception: Each parking space within an attached garage that is an integral part of the dwelling unit shall be counted for purposes of the parking requirements. (3) [Reserved.] (4) Apartments for the elderly or congregate care facility. One space for each unit. (5) Retirement home, nursing home, assisted living facility or similar institution where no rooms or units are independent or self-contained. One space for each three beds plus one space for each two employees. (6) Hospital. One space for each three beds plus one space for each employee on maximum working shift plus one space for each service vehicle. (7) Boardinghouse, fraternity or sorority. One space for each occupant. (8) Church. One space for each five seats in the main seating area. (9) Funeral home. Five spaces or one space for each four seats in the chapel, whichever is greater. (10) Major home occupation. Two spaces. (11) Retail, general merchandise, discount store, gas dispensing station, supermarket, personal service store, personal health service (excluding health clubs), medical clinic, coffee house: One space for each 200 square feet of gross floor area for the first 50,000 square feet and one space for each 300 square feet thereafter. (12) Telemarketing operations, private clubs, health clubs and similar indoor recreational facilities and amusement establishments. One space for each 100 square feet of gross floor area (see stacking). (12a) Eating and drinking establishment: One space for each 100 square feet of gross floor area excluding floor areas dedicated permanently for mechanical rooms, stock rooms and coolers. (12b) Indoor water park: One space for each 250 square feet of gross floor area. (13) Campground. One space/campsite plus accommodations for over-sized vehicles. (14) Business and professional offices, banks or dental clinic. Five spaces plus one additional space for each 400 square feet of floor area over 1,000 square feet (see stacking). (15) Auditorium, auction house, convention center, theater or other places of public assembly. One space for each four seats and/or one space for every 50 square feet of floor area without fixed seating. (16) Airport. One space for each four seats in waiting area plus one for each five aircraft storage areas plus two spaces for each three employees on largest shift. (17) Hotel or motel. Five spaces plus one space for each sleeping room or suite. a. Hotel, extended stay: One space for each suite or unit and one for each employee. (18) Bed and breakfast. One space for each guest room plus two for the proprietor. (19) Industrial and/or manufacturing, assembling, processing, warehousing and similar uses. Two spaces for each three employees on the maximum working shift, plus space to accommodate all trucks and other vehicles used in connection therewith. (20) Animal hospital, kennel. Five spaces plus one for each employee. (21) Community center, or similar public or semi-public building. Ten spaces plus one additional space for each 300 square feet of gross floor area in excess of 2,000 square feet. (22) Library. One space for every four seats. (23) Museum, art gallery. Six spaces plus one additional space for each 400 square feet of gross floor area in excess of 2,000 square feet. (24) Automatic car wash. One space for each employee, together with compliance with the requirements of section 94-434 (stacking). (25) Self-serve car wash. (See stacking). (26) Bowling alley. Four spaces for each lane. (27) Athletic field/facility. Twenty spaces for each field or one for each four seats, whichever is greater. (28) Day care facility. Two spaces plus one space for each care provider (see stacking). (29) Motor vehicle repair shop, auto sales or similar use. Two spaces for each service bay plus one space for each employee. (30) Auto parts store, furniture store, household appliance store, flooring/carpet store, plumbing store, building supply store, service store. One space for every 500 square feet of gross floor area. (31) Fire station. Five spaces plus one space for each front line apparatus. (32) School. a. High school: One parking space for each three students based on the building's design capacity plus one space for each teacher or staff person. b. Junior high school: One space for each 12 students based on the building's design capacity plus one space for each teacher and staff person. c. Elementary school: Five spaces plus one for each teacher and staff person based on the building's design capacity. (33) The parking space requirement for a use not specifically mentioned herein shall be the same as required for a use of a similar nature. A R-1R-1AR-1B R-2R-3R-3ARMHRB-4B-1B-2B-2AB-3B-4 I-1I-2I-1RPDD AGRICULTURAL RURAL ESTATE DISTRICTSINGLE FAMILY RESIDENCESINGLE FAMILY RESIDENCE TWO FAMILY RESIDENCEMULTIPLE FAMILY RESIDENCEMULTIPLE FAMILY RESIDENCE NEIGHBORHOOD BUSINESSCENTRAL BUSINESSMEDIUM BUSINESS HEAVY BUSINESSHIGHWAY BUSINESS LIGHT INDUSTRIALHEAVY INDUSTRIALRESTRICTED INDUSTRIAL R-3AMULTIPLE FAMILY RESIDENCE B-5 LEGEND NOTICE: THIS MAP IS CURRENT TO THE DATE POSTED AT THE TOP. ANY QUESTIONS REGARDING THIS MAP PLEASE CONTACT THE CITY COMMUNITY DEVELOPMENT DEPARTMENT. ZONING DISTRICT MAP PLANNED DEVELOPMENT DISTRICT RESIDENTIAL MANUFACTURED HOUSING PROFESSIONAL OFFICE BUSINESS PLANNED RESEARCH & BUSINESS DISTRICT R-1CSINGLE FAMILY RESIDENCE CITY OF BROOKINGS, SD May, 2015 20' Drainage Easement D-11 AP AIRPORT DISTRICT City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2015-0436,Version:1 Informational Report - Street Department Maintenance Facility Construction Update. Summary: Banner Associates Inc. will provide an update on the construction of the Street Department’s new Maintenance Facility. Currently the demolition of old buildings and site preparation is ongoing and about 70% complete. Construction Bids were put out for advertisement on June 5th and are due June 30th. This project has a substantial completion date of June 31, 2016. Fiscal Impact: Budget of $4.1 million Attachments: Rendering - Exterior from NE Rendering - Exterior from NW Rendering - Exterior from SE Axons Site Plan West Side East Side Floor Plan Office Estimate Summary Construction Schedule City of Brookings Printed on 6/10/2015Page 1 of 1 powered by Legistar™ Opinion of Probable Cost Maintenance Facility, Street Department Building Type:  Vehicle storage, vehicle maintenance, wash bay,  and office Location:Brookings, South Dakota Stories: One with mezzanine over office area Date:6/5/2015 Project #:21902.00.01 Floor Area (SF):30000 Mezzanine Area (SF): 3814 $ Total Cost $Cost Per S.F. Total Building Cost 3,085,921 102.86$ Total Site Work Cost 447,823 $14.93 Subtotal 3,533,744 GC Gen. Req'mnts 7.00%247,362 $8.25 Construction Cost 3,781,106 $126.04 A/E fees 223,373 Soil borings 2,700 Construction testing 15,000 Owner Costs Building & concrete demolition 48,875 Site Fencing 7,994 Vehicle hydraulic lifts 40,000 Data wiring 10,000 Costs Shared by City Curb and Gutter (9,375) Storm sewer (60,000) Project Cost 4,059,674 % of $4.1 Million Budget 99.02% Bid Alternates (Add) 1 Concrete driveway slab 90,900 3.03 Less 8" recycled crushed concrete surface (13,650) (0.46) 2 Replace lighting in existing storage building 9,500 0.32 3 Paint interior precast concrete panels, roof deck, structural steel 45,031 1.50 Subtotal 131,781 $4.39 Adjusted Project Budget 4,191,455 % of $4.1 Million Budget 102.23% Construction Schedule  Maintenance Facility, Street Department  Brookings, South Dakota        June 30 – Bid Date    July 14 – Award of Construction Contract    August – Begin Construction  Foundation work to be completed before winter  Exterior precast wall panel installation  Concrete floor installation  Interior construction and finishes  Exterior site work    June 31 – Substantial Completion of Construction    City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2015-0422,Version:1 2016 Budget Workshop #2 - Capital Improvement Plan. Summary: As part of the 2016 proposed budget, we annually update the five-year Capital Improvement Plan (CIP). The first year of the revised CIP (2016) is incorporated into the overall operating budget while the subsequent four years are an effort to identify major expenditures to more appropriately plan for their eventual purchase when the prescribed year approaches. It is recommended that each succeeding year of the of the five-year CIP have less specificity than the preceding year due to uncertainty of items over time. Successive years are often used as “place-holders” for certain items which may or may not materialize as conditions and situations change. Capital expenditures for all departments are financed primarily by the General Fund and both the 75% (public improvements) and 25% (public safety & some street maintenance) second penny funds. When we issue debt, the bond proceeds are channeled into the appropriate fund for acquisition of the capital asset and debt service on the bond. Capital assets in each fund are paid either with cash or debt. The 75% second penny fund currently generates an annual average of approximately $5.5 million over the next few years. Three percent growth annually is projected for this fund. Of that revenue amount, approximately $2.8 million is committed to debt service and other long-term obligations at least through 2020; leaving approximately $2.7 million for our annual cash capital items and any future debt service payments. Our committed debt service drops to approximately $735,000 in 2023 unless we add more debt in the meantime. Significant cash was used to finance the Bel digester of which $3.6 will be reimbursed over time through tax increment finance. However, the digester cost exceeded the TIF reimbursement by approximately $1.9 million pursuant to the Bel development agreement. This amount have been paid with cash balance of the public improvement fund. Background: Special attention needs to be paid to several high-priced capital items we have been discussing in an effort to prioritize them and fit them into a financing plan. Most of them are included in the attached departmental CIP sheets but some are not as their cost have not yet been identified. These items are not necessarily slated for 2016 but certainly should be planned for within the coming five to seven years. They are as follows: Parks: 1)Indoor recreation center $? (Currently being studied by a committee) 2)Bob Sheldon field upgrades $4 million (Identified in sports field master plan) City of Brookings Printed on 6/10/2015Page 1 of 3 powered by Legistar™ File #:ID 2015-0422,Version:1 3)Youth baseball field complex $7.5 million (w/o land purchase) (Identified in sports field master plan) 4)Allyn Frerichs trail extensions $500,000 (Identified in Parks master plan; cost depends upon easement purchase prices) 5)Existing playground/park ADA compliance $950,000 Infrastructure: 1)Gateway entrances; 6th Street upgrades $745,000 2)20th St. South (22nd Ave. to 34th Ave.)$8 million overpass $15 million interchange 3)20th St. South (Main Ave. to Cumberland)$2 million 4)Western Ave. upgrade (20th St. to 26th St.)$1 million 5)Street maintenance (75%/25%)$1.4 million annually 6)15th St. South/7th Ave. South $1.5 million (assessable project; City is large property owner) 7)Brookings Marketplace infrastructure $4.6 million 8)Weise Business Park infrastructure $1 million (minimum) (Cost dependent upon specific design) Swiftel Center: 1)Purchase/remodeling of County Resource Ctr.$? 2)Dressing room/green room $600,000 3)Kitchen upgrade $500,000 4)Seating/riser replacement $1,175,000 Other: 1)Brookings Health System Foundation $1,500,000 2)PAC II $? City of Brookings Printed on 6/10/2015Page 2 of 3 powered by Legistar™ File #:ID 2015-0422,Version:1 Attachments: Five-year Departmental CIP lists Capital priority list ranking from 2015 Strategic Planning Session Secondary Capital Improvement Program, 2020-2024 Fund 213 (75% second penny) cash flow analysis Debt service analysis for $10 million, $15 million & $20 million bonds City of Brookings Printed on 6/10/2015Page 3 of 3 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2015-0383,Version:1 City Council Ex-Officio Reports. Summary: Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda item at all Council Study Sessions. The Council Members that serve as Ex-Officio members on the Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding recent meetings they have attended. Brookings Municipal Utility Board: 1.Council Member Niemeyer 2.Council Member Meyer Brookings Health Systems Board of Trustees: 1.Council Member Hansen 2.Council Member Corbett City of Brookings Printed on 6/10/2015Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2015-0441,Version:1 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. 1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor. Executive or closed meetings may be held for the sole purposes of: 1) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractor; 2) Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4) Preparing for contract negotiations or negotiating with employees or employee representatives; 5) Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1. City of Brookings Printed on 6/11/2015Page 1 of 1 powered by Legistar™