HomeMy WebLinkAbout2015_04_17 CC PKTCity of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 15-041,Version:1
Action on Resolution No. 15-041, a Resolution Canvassing the April 14, 2015 Municipal Election
Ballots.
Attachments:
Staff memo
Vote Center 1 Reports
Vote Center 2 Reports
Vote Center 3 Reports
Vote Center 4 Reports
Absentee Vote Center Reports
City of Brookings Printed on 4/16/2015Page 1 of 1
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Date:April 10, 2015
To:Mayor and City Council Members
CC:Jeffrey Weldon, City Manager
From:Shari Thornes, City Clerk
RE:Official Election Canvass
Enclosed please find your materials for the official April 14th Election Canvass scheduled for
10:00 a.m., Friday, April 17, 2015.
The official duties of the Official Board of Canvassers for a local jurisdiction are as follows:
1)Review the returns from each Vote Center.
2)Review the Poll Book List;
3)Satisfy itself the returns are genuine and not forged;
4)Tabulate the returns from the Vote Center and declare the result; and
5)Make an abstract of the results of the votes cast for each of the candidates and each of
the issues (compare abstract form totals with the tabulation sheets totals and Poll
Book). The abstract must be signed and certified by the canvassers under the seal of the
City Clerk.
Enclosures:
1)“Detail Results by Precinct” (Official Election Tabulating Machine Reports for each Vote Center)
2)E-Pollbook Reports
3)Resolution No. 15-041, Canvassing the April 14th Election
4)“Recap Sheet” (Official Judges final tally for each vote center)
Instructions: Compare tabulation results all documents:
EXAMPLE: Compare the following for Vote Center 3:
RECAP Sheet, Line 12 266
Detail Results by Precinct, Total Ballots Cast 266
E-Poll Book Report, last page 266
Resolution No. 15-041, Total Ballots Cast:266
NOTE:
The total number of ballots cast for all vote centers was 2,875. The resolution and
canvass ballots cast for the municipal election only for a total of 2,699.
Included in the Vote Center Results are School-Only voters. In order to determine the
number of School-Only Ballots cast, look at the Machine Reports, and located at the top
of the report under “Ballots Cast” locate Seq: 00002, School-Only Ballot Style. (Seq:
00001 is the Combined Municipal/School Ballot Style).
Provisional Ballot was determined by the Provisional Ballot Board to be counted. This
increased the total ballots counted by one (1).
o A provisional ballot is a ballot which may be voted on by a person who appears at a
polling place and swears that he or she is registered to vote, but whose name does not
appear on the voter registration list. The purpose of a provisional ballot is to protect a
person's right to vote when his or her name has wrongly been omitted from the voter
registration list. The provisional ballot is sealed in a special envelope which is not opened
on election night. The provisional ballot is only counted if documentation can be located
after Election Day proving that the person was properly registered to vote.
Vote Center 1 – Brookings Activity Center
Compare the following:
1.RECAP Sheet, Line 12 816
2.Detail Results by Precinct, Total Ballots Cast 815
3.E-PollBook Report, last page 816
4.Resolution No. 15-041, Total Ballots Cast 815
The logs from the E-PollBooks have been analyzed and confirm the following scenario:
1. E-PollBook 1-2 locked up during the posting of a voter.
2. While the system was locked up a judge posted the same voter in E-PollBook 1-3.
3. E-PollBook 1-2 was restarted. When it restarted it finished the post, which resulted
in two posts for the same voter.
The E-PollBooks are set up to notify the Election Board of such incident, which would
then not allow the voter to vote a second time. If you compare voter #439 and #443,
you will find they are the same person; voted 2 minutes apart. Hart Corp. technical
team is currently evaluating why this happened and what to do to eliminate that in the
future. There was no such other voter collision at any of the other Vote Centers.
Vote Center 2 – Bethel Baptist Church
Compare the following:
1.RECAP Sheet Line 12 1,323
2.Detail Results by Precinct, Total Ballots Cast 1,324
3.E-PollBook Report, last page 1,323
4.Resolution No. 15-041, Total Ballots Cast 1,324
There were two Provisional Ballots from this Vote Center. It has been determined one
of those ballots was eligible to be counted.
Vote Center 3 – Holy Life Tabernacle Church
Compare the following:
1.RECAP Sheet Line 12 266
2.Detail Results by Precinct, Total Ballots Cast 266
3.E-PollBook Report, last page 266
4.Resolution No. 15-041, Total Ballots Cast 266
Vote Center 4
Compare the following:
1.RECAP Sheet Line 12 59
2.Detail Results by Precinct, Total Ballots Cast 60
3.E-PollBook Report, last page 59
4.Resolution No. 15-041, Total Ballots Cast 60
The Election Judges processed one ballot incorrectly. It should have been handled as a
Provisional Ballot and was incorrectly placed in the ballot box.
Absentee
Compare the following:
1.RECAP Sheet, Line 6 408
2.Details Results by Precinct, Total Ballots Cast 409
3.E-PollBook Report , last page 411
4.Resolution No. 15-041, Total Ballots Cast 409
Four hundred and eleven (411) absentee ballot requests were received prior to 5:00
p.m. on Monday, April 13th. Three (3) were not returned. One (1) “Absentee Messenger
Request” was received and processed prior to 3:00 p.m. on Tuesday, April 14
th.
Total Absentee Ballot Requests 411
Ballots Not Returned -3
Election Day Messenger Ballot +1
TOTAL 409
The Absentee Poll Book will be provided at the canvass and opened in your presence.
Resolution No. 15-041
Canvassing the April 14, 2015 Municipal Election
Whereas, on the 14
th day of April, 2015, there was held in the City of Brookings, South Dakota, an
election for the purpose electing a Mayor and two City Council Members; and
Whereas, the judges and clerks of said election have returned to the City Council of the City of
Brookings the official results for the purpose of the Official Canvass; and
Whereas, the City Council on April 17, 2015 has canvassed the results for the purpose of
determining the official election outcome; and
Now, Therefore, Be It Resolved by the City Council of the City of Brookings, South Dakota that
the official vote at the City Election held April 14, 2015 was as follows:
Mayor
3 Year (1)
Keith W.
Corbett
Tim
Reed
Over
Votes
Under
Votes
Total
Ballots
Cast
School
Only
Ballots
Cast
Total
Votes
Cast
Vote Center 1 274 484 0 13 815 44 771
Vote Center 2 519 761 0 13 1,324 31 1,293
Vote Center 3 108 126 0 6 266 26 240
Vote Center 4 0 3 0 0 60 57 3
Absentee 135 248 0 8 409 18 391
Provisional Ballot 0 1 0 0 1 0 1
TOTAL 1,036 1,623 0 40 2,875 176 2,699
City Council
3 Year (2)
Patty
Bacon
Lyle
Bowes
John L.
Kubal
Scott
Meyer
Over
Votes
Under
Votes
Total
Ballots
Cast
School
Only
Ballots
Cast
Total
Votes
Cast
Vote Center 1 395 301 277 412 18 139 815 44 1,542
Vote Center 2 455 577 572 680 34 268 1,324 31 2,586
Vote Center 3 101 108 98 128 6 39 266 26 480
Vote Center 4 2 1 2 1 0 0 60 57 6
Absentee 181 140 166 196 6 93 409 18 782
Provisional Ballot 0 0 0 1 0 1 1 0 1
TOTAL 1,134 1,127 1,115 1,418 64 540 2,875 176 5,397
2,875 indicated on grand total ballots cast, however, this includes 176 school-only ballots cast.
Dated at Brookings, South Dakota, this 17th day of April, 2015.
CITY OF BROOKINGS
___________________________
ATTEST:Tim Reed, Mayor
_____________________
Shari Thornes, City Clerk
Official Canvass Sheet
April 14, 2015 – Municipal Election
City of Brookings, South Dakota
Mayor
3 Year (1)
Keith W.
Corbett
Tim
Reed
Over
Votes
Under
Votes
Total
Ballots
Cast
School
Only
Ballots
Cast
Total
Votes
Cast
Vote Center 1 274 484 0 13 815 44 771
Vote Center 2 519 761 0 13 1,324 31 1,293
Vote Center 3 108 126 0 6 266 26 240
Vote Center 4 0 3 0 0 60 57 3
Absentee 135 248 0 8 409 18 391
Provisional Ballot 0 1 0 0 1 0 1
TOTAL 1,036 1,623 0 40 2,875 176 2,699
City Council
3 Year (2)
Patty
Bacon
Lyle
Bowes
John L.
Kubal
Scott
Meyer
Over
Votes
Under
Votes
Total
Ballots
Cast
School
Only
Ballots
Cast
Total
Votes
Cast
Vote Center 1 395 301 277 412 18 139 815 44 1,542
Vote Center 2 455 577 572 680 34 268 1,324 31 2,586
Vote Center 3 101 108 98 128 6 39 266 26 480
Vote Center 4 2 1 2 1 0 0 60 57 6
Absentee 181 140 166 196 6 93 409 18 782
Provisional Ballot 0 0 0 1 0 1 1 0 1
TOTAL 1,134 1,127 1,115 1,418 64 540 2,875 176 5,397
2,875 indicated on grand total ballots cast, however, this includes 176 school-only ballots cast.
Dated at Brookings, South Dakota, this 17th day of April, 2015.
STATE OF SOUTH DAKOTA )
)SS
COUNTY OF BROOKINGS )
We, Tim Reed, Tom Bezdichek, Keith Corbett, Dan Hansen, John Kubal, Oepke Niemeyer, and Jael
Thorpe appointed as the Board of Canvassers because of our positions on the governing board in the
jurisdiction of the City of Brookings for the Municipal Election held on the 14th day of April, 2015,
hereby certify that the foregoing is a true abstract of the votes cast in the jurisdiction of Brookings at
the election as shown by the returns certified to the person in charge of the election.
Tim Reed Tom Bezdichek Keith Corbett
Dan Hansen John Kubal Oepke Niemeyer
Sworn to before me this 17th day of April, 2015.
Jael Thorpe
Shari Thornes, City Clerk