HomeMy WebLinkAbout2015_01_20 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Community Room5:00 PMTuesday, January 20, 2015
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:00 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3.ID 2015-0056 Brookings County Youth Mentoring Program (BCYMP) presentation.
BCYMP ReportAttachments:
- Presentation by Brookings County Youth Mentoring Program Board Members.
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
Estimated Time - 10 minutes
4.ID 2015-0059 2015 EdgeBrook Golf Course Review.
2015 EdgeBrook Golf Course Review TopicsAttachments:
- Presentation by Pete Colson, Parks, Recreation & Forestry Deparment Director
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
Estimated Time - 45 minutes
5.ID 2015-0055 Discussion on Future Uses of the Land Near the Brookings Regional
Airport.
Page 1 City of Brookings
January 20, 2015City Council Meeting Agenda
Airport AP District
Airport Overlay District
Airport Isometric Map
Airport Zoning Map
New Runway RPZ
Attachments:
- Presentation by Jackie Lanning, City Engineer, and Philp Tiedeman, Airport Manager
- Council Questions / Discussion
- Item to return to Council for consideration or adoption at later date
Estimated Time - 30 minutes
6.ID 2015-0057 City Council Ex-Officio Reports.
7.ID 2015-0058 Identify topics for future study session (motion required).
8. Adjourn.
Brookings City Council:
Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Tom Bezdichek, Jael Thorpe, John Kubal, Dan Hansen, Ope Niemeyer
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community
decision makers and other residents. Where these ideas overlap is the future of Brookings.
www.engagebrookings.org
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0056,Version:1
Brookings County Youth Mentoring Program (BCYMP) presentation.
Summary:
Brookings County Youth Mentoring Program Board members will provide a report on their program to
the City Council.
Attachments:
BCYMP Report
City of Brookings Printed on 1/15/2015Page 1 of 1
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To: Brookings City Council
January 2015
January is National Mentoring Month and Brookings County
Youth Mentoring Program (BCYMP) is celebrating our efforts
because we have the most youth ever enrolled in the program.
“We currently have 129 youth matched with mentors and
another 43 waiting to be matched,” states Wendy Long, BCYMP
Board Chair.
“This is cause for celebration but it is cause for concern
because we need 43 more members of our community to step up and volunteer for one hour per week so
these children can begin to experience the positive relationships that result from mentoring.
“We’re also celebrating our new Program Director, Patty Bacon, as she begins her tenure with our organization. Patty
brings 30 years of nonprofit experience to our organization and we’re excited to have her on board,” comments Long.
“We’ve set ambitious goals for ourselves as an organization and Patty’s experience will help us achieve those goals.”
According to Bacon, “Research shows that quality mentoring relationships contribute positively to a child’s personal,
academic and social well-being. High-quality mentoring programs are related to positive outcomes for mentees and
their experiences strengthen this connection.” She goes on to say, “I’ve spent 15 years watching how homeownership
improves the lives of hard working low income families through Habitat for Humanity and now I get to help nurture
children at critical stages in their lives by recruiting committed adults in our mentoring program.”
BCYMP hosts in-service training for mentors twice a year. The next in-service is scheduled for Thursday, February 19
at 6 pm at the First Lutheran Church gym. Call 605-697-0444 for more information or visit their website at
http://www.brookingsyouthmentoring.com/ .
We also host several group activities throughout the year that mentors and mentees can attend together. Winter
activities include an afternoon at the SDSU Wellness Center, outings to a Brookings Blizzard Hockey game and a SDSU
Women’s Basketball game. Past events include an afternoon at the Outdoor Adventure Center, an outing to Oakwood,
and a trip to the Sioux Falls zoo.
One of our veteran mentors claims her life has been impacted for the better as much as her mentee. BCYMP
encourages you to consider becoming a mentor and experiencing the joy of becoming a positive catalyst in a young
person’s life.
The Brookings County Youth Mentoring Program (BCYMP) promotes one-on-one mentoring efforts to youth in the
community. The program was developed to ensure all youth have the guidance and support of a caring, stable adult. The
mentor relationship is intended to empower youth to reach their full potential as contributing individuals in their
communities.
BCYMP seeks volunteer mentors who would like to assist youth in the community who would benefit from the
involvement and influence of a compassionate adult. The program will provide training and on-going assistance to our
mentors.
• Continual recruitment and training of mentors.
• Strategic matching of mentors with youth.
• Monitor and support the mentor/youth relationship.
BCYMP partners with the Brookings School District in the matching process. All of the Brookings School Counselors work
with us to provide good matches between mentor and mentee. They know the students best. They interview the potential
mentor and determine the best matches. Our program is extremely successful and we're striving to move to the next
level. Currently all of our staff is part time: Program Director - 20 hrs/wk, Grant writer - 10 hrs/wk, Office Manager - 5
hrs/wk. We also hire an intern each year providing a hands on opportunity for up and coming young professionals to
become active in nonprofit and in the community. Our goal is that two years from now we are a full time operation.
BYCMP depends on a variety of funding sources. In addition to the funding received from the City of Brookings, we
receive United Way funding, Foundation and Corporate grants, donations from businesses and individuals, and
fundraising events. Our total annual budget at this time is $49,000. It is a lean and limiting budget that makes it
difficult to provide the resources needed to recruit and train another 43 mentors.
We’re providing national statistics below to outline the effectiveness of mentoring, but we are pleased to announce
that the SDSU Dept. of Sociology is conducting a study to assess the outcomes of BCYMP’s work in Brookings.
Researchers found that after 18 months of spending time with their mentors, compared to those children not in our
program, were:
• 46% less likely to begin using illegal drugs
• 27% less likely to begin using alcohol
• 52% less likely to skip school
• 37% less likely to skip a class
• 33% less likely to hit someone
They also found that the mentees were more confident of their performance in schoolwork and getting along better
with their families.
From report by Public/Private Ventures, an independent Philadelphia-based national research organization. They looked at over 950
boys and girls from eight mentoring programs from across the country selected for their size and geographic diversity.
Another nationally published report provides research showing that quality mentoring relationships contribute
positively to a child’s personal, academic and social well-being. High-quality mentoring programs are related to positive
outcomes for mentees and their experiences strengthen this connection.
Mentees reported they were more likely to:
1) Aspire to enroll in and graduate from college than those who did not have a mentor (76 percent versus 56 percent).
2) Be enrolled in college than those who did not have a mentor (45 percent versus 29 percent).
3) Report participating regularly in sports or extracurricular activities than those who did not have a mentor (67 percent versus 37 percent).
4) Hold a leadership position in a club, sports team, school council, or another group than those who did not have a mentor (51 percent versus 22).
5) Volunteer regularly in their communities than those who did not have a mentor (48 percent versus 27).
The survey also showed that young people believe mentoring provides them with the support and guidance they need to lead productive lives.
The mentees described the mentoring relationship as so positive that they (90 percent) are interested in becoming mentors; strengthening the earlier finding that mentoring is linked with higher rates of leadership and volunteering.
From The Mentoring Effect: Young People’s Perspectives on the Outcomes and Availability of Mentoring by Mary Bruce and John Bridgeland of Civic Enterprises with Hart Research.
Respectfully submitted,
Patty Bacon, Program Director & the BCYMP Board of Directors
Phone: 605-697-0444 Email: patty.bacon@k12.sd.us Web: http://www.brookingsyouthmentoring.com/
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0059,Version:2
2015 EdgeBrook Golf Course Review.
Please see attachment for information and topics associated with this review and discussion.
Attachments:
2015 EdgeBrook Golf Course Review Topics
City of Brookings Printed on 1/15/2015Page 1 of 1
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EDGEBROOK GOLF COURSE REVIEW TOPICS, JAN. 20 STUDY SESSION
Budget History Comparison
The 2013 and 2014 golf seasons began late at EdgeBrook in comparison to 2012 when the clubhouse opened on March
15; the annual kick-off event, SPRING-FLING 2013, on March 22, was held with considerable snow and ice still on the
course. The result of these poor conditions in 2013 was a loss of most the revenue typically spent by university students
before the end of the school year, as well as from the early, area golfers. In spite of the extended winter and spring season ,
excellent weather in the fall helped catch-up on some of the revenue that was missed in the spring. In 2014, however, a
more typical spring presented opportunities for SDSU students to utilize the course, but extended wet weather through
most of the early and mid-season reduced revenue significantly in comparison to 2013.
The chart below compares the main lines in the fiscal budget for the past three years. The depreciation line (3) in expenses
has been excluded from the operational actuals (2) as it is an unbudgeted expense.
Fiscal Yr. 2012 Fiscal Yr. 2013 Fiscal Yr. 2014 (1/14/15)
1. *Operational Budget: $476,781 $503,864 $486,248
2. *Operational Actuals: $446,982 $445,423 $436,039
3. Depreciation Expense: -$68,372 -$69,839 -$55,108
4. Revenue Budget: $386,742 $421,123 $393,000
5. Revenue Actuals: $390,654 $346,378 $316,473
6. Liquor Store Subsidy: $100,000 $100,000 $100,000
7. 25% S & U/75% PI Funds: $96,402 $133,213 $91,213 Bond
8. **CIP Budget: $125,517 $165,517 $91,213
*incl. all operations (including contract management), maintenance and personnel expenses
** incl. golf cart lease each year and lease/purchase on mowers in 2012 & 2013, approx. $26,000 and $38,000
each year, respectively.
Management Compensation History
For more than 30 years, the daily clubhouse and course operations have been the responsibility of an
independent contractor. The contractor receives a percentage of the revenue from membership fees, greens fees,
and cart rentals. Additionally, the contractor operates the pro shop and concession services from which he
receives 100% of the revenue. The contractor hires 3-4 employees to assist with the operation. These employees
are supervised and paid by contractor, rather than the City.
Beginning in 2015, the daily operations will be under new management, Gary and Randy Moen, dba Moen Golf
Management. The new contract for the management of the course contains significant changes in the
compensation formula compared to the formula used in the past. The new formula was developed to provide
incentive to the new management to aggressively promote the course and pursue opportunities for additional
revenue streams that the new management and City will share in. The information below illustrates these
changes in the management contract.
Pre-2015 Contract Details Total Compensation Payments
1. Green fees, punch cards, season passes 20% pre-tax 2012 – $100,640
2. Daily cart rentals 22% pre-tax 2013 – $82,949
3. Daily driving range 100% 2014 – $77,733
4. City lessons 100% Payments do not include #6
5. Driving range balls $1,500
6. Alcohol, beverage, concession, pro shop 100%
private lessons, club storage, hand cart rental
2015-2017
1. Base fee paid out over 12 months $50,000
2. Base fee increases $5,000 for two successive years once the $325,000 base is reached.
3. Green fees, season passes, cart rentals 25% after $325,000 base is reached each year
punch cards
Example: Revenue derived from green fees, season passes, cart rent: $400,000
Less: Base aggregate revenue from fees, passes, cart rent: ($325,000)
Revenue in excess of base: $ 75,000
Compensation percentage: x 25%
Incentive compensation: $ 18,750
4. *Alcohol, beverage, concession, pro shop, 85% of net profit
private lessons, club storage, hand cart rental,
cart and tee stand ads
5. Daily driving range 100%
6. Driving range balls $1,500
*this will be the first time the City realizes any revenue from this source, and while the 15% will never be a
windfall, the proceeds should pay for the clubhouse utilities and supplies.
2015 Fees Schedule
The fee schedule for 2015 is comprised of a pre-season, discounted schedule ending March 31 and a full price schedule
commencing after March 31. Typically, EdgeBrook Golf Course has offered “early-bird” specials to encourage patrons to
commit to the season before the course opens. Other area courses provide similar types of specials or “in-season”
incentives that attempt to increase revenue by volume. In 2015, with the addition of new management and new benefits to
patrons, the decisions was made to offer extremely attractive pricing during the pre-season to lure back those who have
left the course the past two years due conditions, encourages families to take up the game and attracts others back to the
game who left years ago. Below is the fee schedule and the projections for those fees in 2015.
NEW MANAGEMENT SEASON PASS SPECIALS (available Jan. 2 - Mar. 31 only)
UNLIMITED GOLF (includes Par 3 course and sales tax)
$399 Young Adult (age 19 thru 25), Senior (age 62+)
$449 Individual
$529 Family w/o children
$599 Family w/children
Add the driving range to any of the above single passes for$130 or family for $220.
UNLIMITED GOLF & 1/2 GOLF CART PACKAGE (includes Par 3 course and sales tax)
$649 Individual, Senior, Young Adult
$699 Family w/o children
$749 Family w/children (plus $120 for a two-cart membership)
Add the driving range to any of the above single passes for$130 or family for $220.
SEASON PASSES (after March 31):
Individual Golf $ 510.00
Senior Golf (age 62 & older) $ 450.00
Young Adult Golf (ages 19 thru 25) $ 399.00
Youth Golf (thru age 18) $ 160.00
Family Golf w/o children $ 755.00
Family Golf w/children $ 825.00
Golf Cart Season Ticket $ 449.00
Additional Family Cart Member $ 70.00
Family Driving Range $ 330.00
Individual Driving Range $ 180.00
PUNCH CARDS (no exp. date, cannot be used for league)
$220.00 10/18-hole rounds
$165.00 10/9-hole rounds
$ 50.00 10/Par 3 course rounds
GREENS AND CART FEES
M-TH, Open-1pm; Sun., after 3pm M-TH, After 1pm; Weekends & Holidays
18-hole/9-hole 18-hole/9-hole
Greens Fee $18/$11 $25/$19
Cart Fees $16/$10 $21/$15
Par-3 $5 $7
2015 Projections
UNLIMITED GOLF 2015/2014 # Participants 2015 / 2014 Revenue
$399 Young Adult, $399 Senior, $449 Individual, 102/68 $47,250 / $31,619
$529 Family w/o children, $599 Family w/children,
$130 Individual, $220 Family Driving Range
UNLIMITED GOLF & 1/2 GOLF CART PACKAGE 2015/2014 # Participants 2015 / 2014 Revenue
$649 Individual, $649 Senior, $649 Young Adult 89/52 $57,761,700 / $48,747
$699 Family w/o children, $749 Family w/children
(plus $120 for a two-cart membership),
$130 Individual, $220 Family Driving Range
SEASON PASSES & AUTO TRANSFERS 2015/2014 # Participants 2015 / 2014 Revenue
$510.00 Individual Golf, $ 450.00 Senior Golf 85/108 $57,000 / $32,911
$399.00 Young Adult Golf, $ 160.00 Youth Golf
$755.00 Family Golf w/o children
$825.00 Family Golf w/children
$449.00 Golf Cart Season Pass,
$70.00 Additional Family Cart Member
$330.00 Family Driving Range
$180.00 Individual Driving Range
SUBTOTAL: 276/228 $162,011 / $113,277
PUNCH CARDS 2015 / 2014 Revenue
$220.00 10/18-hole rounds, $165.00 10/9-hole rounds $7,825 / $6,475
$50.00 10/Par 3 course rounds
GREENS AND CART FEES
M-TH, Open-1pm; Sun., after 3pm 2015 / 2014 Revenue
$18 18-Hole Greens Fees, $11 9-Hole Greens Fees $64,864 / $60,072
$16 18-Hole Cart Fees, $10 9-Hole Cart Fees, $5 Par-3
M-TH, After 1pm; Weekends & Holidays
$25 18-Hole Greens Fees, $19 9-Hole Greens Fees $132,289 / $119,862
$21 18-Hole Cart Fees, $15 9-Hole Cart Fees, $7 Par-3
SUBTOTAL: $204,978 / $186,409
*TOTAL: $366,989 / $299,686
*Does not include other revenue streams: cell tower rental, lessons, 15% clubhouse, etc. Up to approx. $25,000
EXPECTED CONTRACTOR’S COMPENSATION ON 2015 FEES
Revenue derived from green fees, season passes, cart rent: $366,989
Less: Base aggregate revenue from fees, passes, cart rent: ($325,000)
Revenue in excess of base: $ 41,989
Compensation percentage: x 25%
Incentive compensation: $ 10,497
Total expected compensation (commissions, range balls, base pay) under new 2015 contract: $61,997 (budgeted $95,000)
2015 BUDGET
Expected Fiscal Yr. 2015
1. Operational Budget: $494,561
2. Revenue Budget: $395,561
3. Liquor Store Subsidy: $125,000
4. 75% PI Funds: $202,500
5. CIP Budget: $228,500
2015 and Beyond
During the next three to five years, it is expected that City and the new management team will focus on four areas to
“grow the game” at EdgeBrook Golf Course.
1. Active Promotion of the Course. One of the advantages of moving forward with the new management team will
be their willingness to use the social media available to promote the course. The course has a mobile app which
allows management to send out special offers to entice golfer to play that day or within the next few days
depending on the promotion. Additionally, the course owns a Facebook page and Twitter account. These tools
have been rarely used in the past, and as young people are under-represented in the patronage on the course, it is
essential that we make better use of these technologies. The new management team is also agreeable to offering
combinations of food and beverage promotions in conjunction with the golf promotions.
2. Creation of Dynamic Programming. The trend in adult recreation and youth sports for the past 10-15 years has
been toward more scheduled programming, rather than passive participation of the past when a patron organized
their own play or learned to play the game largely on their own terms. BPRD and the new management will be
creating multiple opportunities for youth through older adults to learn the game of golf, including offerings such
as the First Tee program for youth, introductory “Let’s Try Golf” clinics, clinics to work on specific swings and
play, as well as adult lessons. Additionally, it is expected that the course will offer events to promote the game of
golf and the course, such as driving range contests for youth, par 3 course tournaments and foot golf.
3. Extend Current and Explore New Revenue Streams. In combination with the revenue from the new
programming, the new management will be working to fill out the advertising opportunities on the tee stands and
golf carts. The new management will also be increasing the variety in the concessions menu and extending open
hours at the driving range. Currently, Moen Management is negotiating reciprocal opportunities for our patrons
with other area courses.
4. Customer Service. With new management, an era of increased service begins at EdgeBrook Golf Course.
Besides “growing the game “, BPRD and Moen Management look forward to providing a more welcoming
atmosphere at EdgeBrook, and new benefits to our returning and new patrons.
Drainage Issue
To make the course more attractive to all patrons, the City needs to seriously consider correcting the drainage issue on the
front 9-holes of the course. With the continued development of real estate along the south 22nd Avenue corridor and the
crippled drainage system currently in place on the course, EdgeBrook endures large volumes of water flowing on to the
playing areas on that side of the course. The City invested in a drainage schematic plan through Stockwell Engineering of
Sioux Falls in 2013. While everyone on the review committee thought the plan addressed the issues well, the
accompanying price tag of $975,000 for the entire project looks to be cost prohibitive for near-future planning. In 2014,
the City asked Stockwell to revisit the drainage plan and design an effective plan with less aesthetic detail but keeping
with the goal to address the drainage issues. The alternative plan construction will cost approximately $432,000. Below is
the alternative plan schematic.
Possible Impact of Future 20th St. Overpass Project on EdgeBrook Golf Course
As discussions of an overpass construction project on 20th St. progress, it will be important to take in account the physical
impact the project may have on the south side of EdgeBrook Golf Course. Additionally, the City accepted three grants
between 1969 and 1983 from the Land & Water Conservation Fund for the purchase of the golf course land and
construction of the 18-hole course. There are specific requirements associated with those grants if the future construction
impacts the recreational use of the land. Below is a brief summary provided by Randy Kittle, Grants Coordinator for SD
Division of Parks & Recreation, explaining the process that must be followed if the project impacts the use of the land at
that location:
The Land & Water Conservation Fund (LWCF) is administered by the National Park Service (NPS) and has funded
multiple projects in the City of Brookings since the program began in 1965. As a condition to accepting these funds, the
city agreed to dedicate the acres of the park for outdoor recreation in perpetuity. With this being said, the NPS also
understands that the conditions in a community can change and they developed a process called a Conversion of Use to
address significant changes to park property that would change a portion or all of a park dedicated to public outdoor
recreation use to another use than. The NPS has outlined that process as follows:
The Local project sponsor must identify the portion of the park that will be converted from public outdoor recreation use.
The State must agree to the area to be converted.
Identify a parcel of property to serve as replacement for the converted park property. This land should be of a similar size
and recreational usefulness and at least the same appraised value.
The city will then identify a qualified appraiser to contact a qualified appraiser to conduct an appraisal pursuant to the
Uniform Appraisal Standards for Federal Land Acquisition (UASFLA), normally referred to as a Yellow Book Appraisal.
The appraisal should establish the value of the converted property and also establish the value of the replacement
property.
The City and State should be actively discussing the conversion of use throughout the process. The State will need t o
share the proposal with the NPS so they can become familiar with the proposal and agree with the proposal or make
appropriate recommendations for changing the proposal to get it approved.
Once the parcels and appraisals are completed and agreed to, the state will need to prepare the documentation and
submit it to the NPS for official review and approval.
The city will need to agree to develop the replacement property within three years of approving the Conversion of Use.
This is the very abbreviated explanation of the Conversion of Use. I am attaching a link to the electronic version of the
LWCF Manual which can be found at: http://www.nps.gov/ncrc/programs/lwcf/manual/lwcf.pdf . The procedure for
Conversion of Use can be found on page 8-3 under Section E. Conversion f Use. The appraisal process can be found
beginning on page 4-18.
Feel free to contact me if you have questions regarding the Conversion of Use process. If we need to move ahead with a
Conversion of Use, we will need to share the proposal with the NPS and get their approval of the resolution the city will
be proposing early in the discussion.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0055,Version:1
Discussion on Future Uses of the Land Near the Brookings Regional Airport.
Summary:
Staff will provide information for the discussion of land uses near the Brookings Regional Airport.
Background:
On August 19, 2014, a motion was made by Bezdichek, seconded by Niemeyer, to request a report
on the future uses of the land near the airport. All present voted yes; motion carried.
The City Engineer and Airport Manager will be available to discuss future uses of the land near the
Brookings Regional Airport. The airport ordinances are being provided for the discussion, along with
zoning and runway protection zone maps.
Attachments:
Airport AP District Ordinance
Airport Overlay District Ordinance
Airport Isometric Map
City Zoning Map (area near airport)
Runway Protection Zone Map
City of Brookings Printed on 1/15/2015Page 1 of 1
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Sec. 94-120. – Airport AP district.
(a)Intent.The purpose of the airport district, hereafter sometimes referred to as the "AP
district", is to establish land uses and height limits that are appropriate and necessary for the
safety and efficiency of on-airport aviation activities. Generally, uses that create electrical
interference, impair visibility, create wildlife attractants, or otherwise endanger the landing,
taking off, or maneuverability of aircraft are prohibited. Uses primarily related to the
operation of the airport are permitted in the district.
(b)Scope of regulations.The regulations set forth in this section or set forth elsewhere in this
chapter, when referred to in this section, are the district regulations of the Airport AP
district.
(c)Permitted uses.
1) Terminal.
2) Hangar.
3) Aircraft maintenance facility.
4) Air cargo facility.
5) Aviation school.
6) Flying club.
7) Firestation.
8) Office building.
9) Gas dispensing station.
10)Automobile leasing.
11)Parking facility.
12)Warehousing.
13)Agriculture
14)Equalization ponds
(d)Permitted special uses.A building or premises may be used for the following purposes in
conformance with conditions provided below:
None
(e)Conditional uses.
None
(f)Density, area, yard, and height regulations.The AP district regulations are as follows:
Use Minimum
Front Yard
Minimum
Side Yard
Minimum
Rear Yard
Maximum
Height
All buildings 20 feet 10 feet 10 feet 35 feet
Parking facility,auto leasing 10 feet 10 feet 10 feet
Fuel pump island 20 feet 25 feet 25 feet
Air traffic control tower 50 feet 50 feet 50 feet *
*As per FAA ATCT Siting Criteria Order 6480
(g)Accessory uses.Accessory uses and building permitted in the AP district are buildings and
uses customarily incidental to any of the permitted uses in the district.
(h)Parking regulations.Parking, loading and stacking within the AP district shall be in
conformance with the regulations set forth in division 4 of article VI of this chapter.
(i)Sign regulations.Signs within the AP district shall be in conformance with the regulations
set forth in division 5 of article VI of this chapter.
(j)Other regulations.Development within the AP district shall be in conformance with the
regulations set forth in article II of this chapter.
Page 1
Sec. 94-164. - Brookings Regional Airport Overlay District.
(a)Purpose.The purpose of this ordinance is to create an airport overlay district that considers
safety issues around the Brookings Regional Airport, regulates and restricts the heights of
constructed structures and objects of natural growth, creates appropriate zones, establishing
the boundaries thereof and providing for changes in the restrictions and boundaries of such
zones, creates the permitting process for uses within said zones and provides for
enforcement, assessment of violation penalties, an appeals process, and judicial review.
(b)Relation to other zone districts.The Brookings Regional Airport Overlay District shall not
modify the boundaries of any underlying zoning district. Where identified, the airport
overlay district shall impose certain requirements on land use and construction in addition to
those contained in the underlying zoning district.
(c)Definitions.The following words and phrases when used in this ordinance shall have the
meaning given to them in this section unless the context clearly indicates otherwise.
Airport elevation:The highest point of an airport's useable landing area measured in feet
above sea level. The airport elevation of the Brookings Regional Airport is 1,646 feet.
Airport hazard:Any structure or object, natural or manmade, or use of land which obstructs
the airspace required for the flight of aircraft in landing or taking off at an airport.
Airport hazard area:Any area of land or water upon which an airport hazard might be
established if not prevented as provided for in this ordinance.
Approach surface (zone):An imaginary surface longitudinally centered on the extended
runway centerline and extending outward and upward from each end of the primary surface. An
approach surface is applied to each end of the runway based on the planned approach. The inner
edge of the approach surface is the same width as the primary surface and expands uniformly
depending on the planned approach. The approach surface zone is derived from the approach
surface.
Conical surface (zone):An imaginary surface extending outward and upward from the
periphery of the horizontal surface at a slope of 20 feet horizontally to one foot vertically for a
horizontal distance of 4,000 feet. The conical surface zone is derived from the conical surface.
FAA:Federal Aviation Administration of the United States Department of Transportation.
Height:For the purpose of determining the height limits in all zones set forth in this
ordinance and shown on the zoning map, the datum shall be mean sea level elevation unless
otherwise specified.
Horizontal surface (zone):An imaginary plane 150 feet above the established airport
elevation that is constructed by swinging arcs of various radii from the center of the end of the
primary surface and then connecting the adjacent arc by tangent lines. The radius of each arc is
based on the planned approach. The horizontal surface zone is derived from the horizontal
surface.
Nonconforming use:Any pre-existing structure, object of natural growth, or use of land
which is inconsistent with the provisions of this ordinance or an amendment thereto.
Page 2
Non-precision instrument runway:A runway having an existing instrument approach
procedure utilizing air navigation facilities with only horizontal guidance, or area type navigation
equipment, for which a straight-in non-precision instrument approach procedure has been
approved or planned.
Obstruction:Any structure, growth, or other object, including a mobile object, which
exceeds a limiting height set forth by this ordinance.
Other than utility runway:A runway that is constricted for and intended to be used by
propeller driven aircraft of greater than 12,500 pounds maximum gross weight and jet powered
aircraft.
Precision instrument runway:A runway having an existing instrument approach procedure
utilizing an instrument landing system (ILS) or a precisions approach radar (PAR). It also means
a runway for which a precision approach system is planned and is so indicated on an approved
airport layout plan or any other planning document.
Primary surface:An imaginary surface longitudinally centered on the runway, extending
200 feet beyond the end of paved runways or ending at each end of turf runways. The elevation
of any point on the primary surface is the same as the elevation of the nearest point on the
runway centerline.
Runway:A defined area of an airport prepared for landing and takeoff of aircraft along its
length.
Runway protection zone (RPZ):A trapezoidal-shaped area centered about the extended
runway centerline that is used to enhance the safety of aircraft operations. It begins 200 feet
beyond the end of the runway or area usable for takeoff or landing. The dimensions of the zone
are dependent upon the design aircraft, type of operation, and visibility minimums. The area of
an RPZ is dimensioned at the ground elevation and extends vertically.
Structure:An object, including a mobile object, constructed or installed by man, including,
but not limited to, buildings, towers, cranes, smokestacks, earth formations and overhead
transmission lines.
Transitional surface (zone):An imaginary surface that extends outward and upward from
the edge of the primary and approach surfaces to the horizontal surface at a slope of seven feet
horizontally to one foot vertically (7:1). The transitional surface zone is derived from the
transitional surface.
Tree:Any object of natural growth.
Utility runway:A runway that is constructed for and intended to be used by propeller driven
aircraft of 12,500 pounds maximum gross weight or less.
Visual runway:A runway intended solely for the operation of aircraft using visual approach
procedures.
(d)Establishment of runway protection zones.There are hereby created and established runway
protection zones within the Brookings Regional Airport Overlay District, defined in
subsection (c), and depicted on the Runway Protection Zones Map which is attached to this
ordinance and made a part thereof. The dimensions of the runway protection zones are as
follows:
Page 3
(1)Runways 17 and 35:
Length - 1,000'
Inner width - 250'
Outer width - 450'
(2)Runway 12:
Length - 2,500'
Inner width - 1,000'
Outer width - 1,750'
(3)Runway 30:
Length - 1,700'
Inner width - 500'
Outer width - 1,010'
(e)Establishment of airport surface zones.In order to carry out the provisions of this ordinance,
there are hereby created and established airport surface zones which include all the land
lying beneath the approach, transitional, horizontal, and conical surfaces as they apply to the
Brookings Regional Airport. Such zones are shown on the Isometric View of Imaginary
Surfaces Map, which is attached to this ordinance and made a part thereof. Airspace located
in more than one of the following zones is considered to be only in the zone with the more
restrictive height limitations. The various zones are hereby established and defined as
follows:
(1)Approach surface zone.
a.Runway 30—Runway larger than utility with a visibility minimum as low as ¾ mile
non-precision instrument approach surface zone.Established beneath the non-
precision instrument approach surface. The inner edge of the zone coincides with
the width of the primary surface and is 500 feet wide. The zone expands outward
uniformly to a width of 3,500 feet at a horizontal distance of 10,000 feet from the
primary surface. Its centerline is the continuation of the centerline of the runway.
This approach surface slopes 34 feet outward for each foot upward beginning at the
end of and at the same elevation as the primary surface.
b.Runways 17 and 35—Utility runway visual approach surface zone.Established
beneath the visual approach surface. The inner edge of this zone coincides with the
width of the primary surface and is 250 feet wide. The zone expands outward
uniformly to a width of 1,250 feet at a horizontal distance of 5,000 feet from the
primary surface. Its centerline is the continuation of the centerline of the runway.
This approach surface slopes 20 feet outward for each foot upward beginning at the
end of and at the same elevation as the primary surface.
Page 4
c.Runway 12—Precision instrument runway approach surface zone.Established
beneath the precision instrument approach surface. The inner edge of this zone
coincides with the width of the primary surface and is 1,000 feet wide. The zone
expands outward uniformly to a width of 4,000 feet at a horizontal distance of
10,000 feet from the primary surface. Its centerline is the continuation of the
centerline of the runway. This approach surface slopes 50 feet outward for each
foot upward beginning at the end of and at the same elevation as the primary
surface.
(2)Transitional surface zone.Established beneath the transitional surfaces adjacent to each
runway and approach surface as indicated on the Isometric View of Imaginary Surfaces
Map.
(3)Horizontal surface zone.Established beneath the horizontal surface, which is 150 feet
above the established airport elevation, the perimeter of the zone is constructed by
swinging arcs of a specified radii from the center of each end of the primary surface of
each runway and connecting the adjacent arcs by drawing lines tangent to those arcs.
The horizontal surface zone does not include the approach surface and transitional
surface zones. When a 5,000 foot arc is encompassed by tangents connecting two
adjacent 10,000 foot arcs, the 5,000 foot arc shall be disregarded in the construction of
the perimeter of the zone. The horizontal surface zone location is depicted on the
Isometric View of Imaginary Surfaces Map. The radius of the arc at each end of the
runway is as follows:
Runways 12 and 30 - 10,000'
Runways 17 and 35 - 5,000'
(4)Conical surface zone.Established beneath the conical surface. This zone commences at
the periphery of the horizontal surface and extends outward for a horizontal distance of
4,000 feet. The conical surface zone is depicted on the Isometric View of Imaginary
Surfaces Map.
(f)Establishment of use restrictions and height limitations.Notwithstanding any other
provisions of this ordinance, no use shall be made of land or water within the Brookings
Regional Airport Overlay District in such a manner as to create electrical interference with
navigational signals or radio communications between the airport and aircraft, make it
difficult for pilots to distinguish between airport lights and others, impair visibility in the
vicinity of the airport, create bird strike hazards, or otherwise endanger or interfere with the
landing, takeoff, or maneuvering of aircraft utilizing the Brookings Regional Airport. Uses
within the following zones are permitted as follows:
(1)Runway protection zone (RPZ).Areas within the RPZ shall contain no buildings or
temporary structures, aboveground utility lines and cables, other similar land use
structural hazards, or uses that create, attract, or bring together an assembly of persons
thereon.
a.Permitted uses.
1.Seasonal crops.
Page 5
(2)Imaginary surface zones.Subject at all times to the regulations of the underlying zoning
district, no use shall be established and no structure shall be erected, altered, or
maintained, and no tree shall be allowed to grow in any approach, transitional,
horizontal, or conical surface zone created by this ordinance to a height that would
penetrate the surface elevation herein established for such zone and depicted on the
Isometric View of Imaginary Surfaces Map.
(g)Permit applications.Any person who plans to erect a new structure, to add to an existing
structure, or to erect and maintain any object (natural or manmade), in the vicinity of the
airport, shall first notify the City of Brookings. All applications must comply with chapter
22, article VII, construction or alteration of objects that may affect navigable airspace, of the
Municipal Code. No permit is required to make maintenance repairs to or to replace parts of
existing structures which do not enlarge or increase the height of an existing structure.
(h)Variance.Any request for a variance shall include documentation in compliance with 14
Code of Federal Regulations Part 77 Subpart B (FAA Form 7460-I as amended or replaced).
Determinations of whether to grant a variance will depend on the determinations made by
the FAA and the City of Brookings as to the effect of the proposal in the operation of air
navigation facilities and the safe, efficient use of navigable air space. In particular, the
request for a variance shall consider which of the following categories the FAA has placed
the proposed construction in:
(1)No objection.The subject construction is determined not to exceed obstruction
standards and marking/lighting is not required to mitigate a potential hazard. Under this
determination a variance shall be granted.
(2)Conditional determination.The proposed construction/alteration is determined to create
some level of encroachment into an airport hazard area which can be effectively
mitigated. Under this determination, a variance shall be granted contingent upon
implementation of mitigating measures as described in subsection (j): Obstruction
marking and lighting.
(3)Objectionable.The proposed construction/alteration is determined to be a hazard and is
thus objectionable. A variance shall be denied and the reasons for this determination
shall be outlined to the applicant.
Such requests for variances shall be granted where it is duly found that a literal application
or enforcement of regulations will result in unnecessary hardship and that relief granted will not
be contrary to the public interest, will not create a hazard to air navigation, will do substantial
justice, and will be in accordance with the intent of this ordinance.
(i)Pre-existing nonconforming uses.The regulations prescribed by this ordinance shall not be
construed to require the removal, lowering, or other change or alteration of any structure or
tree not conforming to the regulations as of the effective date of this ordinance, or otherwise
interfere with the continuance of a nonconforming use. No nonconforming use shall be
structurally altered or permitted to grow higher, so as to increase the nonconformity, and a
nonconforming use, once substantially abated (subject to the underlying zoning ordinance,)
may only be reestablished consistent with the provisions herein.
(j)Obstruction marking and lighting.Any permit or variance granted pursuant to the provisions
of this ordinance may be conditioned according to the process described in subsection (h) to
Page 6
require the owner of the structure or object of natural growth in question to permit the
municipality, at its own expense, or require the person requesting the permit or variance, to
install, operate, and maintain such marking or lighting as deemed necessary to assure both
ground and air safety.
(k)Violations and penalties.Section 94-6 of this chapter shall govern all violations of the
provisions of this ordinance.
(l)Appeals.The board of adjustment shall hear and decide appeals where it is alleged there is
error in any order, requirement, decision or determination made by an administrative official
in the enforcement of this chapter or of any ordinance adopted pursuant thereto.
(m)Conflicting regulations.Where there exists a conflict between any of the regulations or
limitations prescribed in this ordinance and any other regulation applicable to the same area,
the more stringent limitation or requirement shall govern and prevail.
(n)Severability.If any of the provisions of this ordinance or the application thereof to any
person or circumstance are held invalid, such invalidity shall not affect other provisions or
applications of the ordinance which can be given effect without the invalid provision or
application, and to this end, the provisions of this ordinance are declared to be severable.
(Ord. No. 21-03, 8-26-2003; Ord. No. 16-14 , § 1, 8-26-2014)
Editor's note—
Section 2 of Ord. No. 16-14, adopted Aug. 26, 2014, provides that the Isometric View of
Imaginary Surfaces Map and the Runway Protection Zones Map of the Brookings Regional
Airport Overlay District are hereby made a part of this ordinance.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0057,Version:1
City Council Ex-Officio Reports.
Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda
item at all Council Study Sessions. The Council Members that serve as Ex-Officio members on the
Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding
recent meetings they have attended.
Brookings Municipal Utility Board:
1.Council Member Niemeyer
2.Council Member Hansen
Brookings Health Systems Board of Trustees:
1.Council Member Kubal
2.Council Member Corbett
City of Brookings Printed on 1/15/2015Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2015-0058,Version:1
Identify topics for future study session (motion required).
Any Council member may request discussion of any issue at a future meeting only. Items cannot be
added for action at this meeting. A motion and second is required stating the issue, requested
outcome, and time. A majority vote is required.
City of Brookings Printed on 1/15/2015Page 1 of 1
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