HomeMy WebLinkAbout2016_11_22 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class,
embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future
through dedication, generosity and authenticity. Bring your dreams!"
Council Chambers5:15 PMTuesday, November 22, 2016
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:15 PM EXECUTIVE SESSION
1.A.ID 2016-0743 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting
with legal counsel regarding proposed or pending litigation or
contractual matters and discussing marketing or pricing strategies by a
board or commission of a business owned by the state or any of its
political subdivisions, when public discussion may be harmful to the
competitive position of the business.
Action: Motion to enter into Executive Session, Voice Vote
Action: Motion to exit Executive Session, Voice Vote
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and
will be acted upon by the Council at one time, without discussion, unless a member of
the Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
Page 1 City of Brookings
November 22, 2016City Council Meeting Agenda
3.A. Action to approve the agenda.
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
6. Contracts/Change Orders:
6.A.RES 16-091 Action on Resolution 16-091, a Resolution awarding a Contract for
Purchase for one new Articulated Dump Truck for the Landfill
Department through the National Joint Powers Alliance.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 16-025 Introduction and First Reading on Ordinance 16-025, an Ordinance
pertaining to an application for a Conditional Use Permit for a Major
Home Occupation for an Individual Counseling Office, in the Residence
R-1B Single Family District on Lot 13, Block 11, Camelot Square
Addition (1514 12th St. So.). Public Hearing: December 13, 2016.
Ordinance
Hearing Notice
11/1/2016 Minutes
Area Map
Aerial Map
Attachments:
7.B.ORD 16-026 Introduction and First Reading on Ordinance 16-026, an Ordinance
rezoning Lot 1, Block 7, Wiese Addition from an Industrial I-1R
Restricted to an Industrial I-1 Light District (located along 32nd Ave.).
Public Hearing: December 13, 2016.
Page 2 City of Brookings
November 22, 2016City Council Meeting Agenda
Ordinance
Hearing Notice
11/1/2016 Minutes
Rezoning Map 1
Rezoning Map 2
Plat
Attachments:
7.C.ORD 16-027 Introduction and First Reading on Ordinance 16-027, an Ordinance
rezoning Block 2, Christie Third Addition from an Agricultural A to an
Residence R-1B Single Family District (located at the northwest corner
of 26th Street South and Main Avenue South). Public Hearing:
December 13, 2016.
Ordinance
11/1/2016 Minutes
Hearing Notice
Rezoning Map
Attachments:
7.D.ORD 16-028 Introduction and First Reading on Ordinance 16-028, an Ordinance
authorizing Supplemental Appropriation #3 to the 2016 Budget. Public
Hearing: December 13, 2016.
OrdinanceAttachments:
8. Public Hearings and Second Readings:
8.A.ID 2016-0742 Tabled Item: Action on annual 2017 Wine Alcohol License Renewal for
The Dixie, 1300 Main Ave. So.
Action: Remove from Table, Request Public Comment, Roll Call
8.B.ORD 16-024 Second Reading and Action on Ordinance 16-024, an Ordinance
establishing the University Community Coalition (UCC) of the City of
Brookings, SD.
Ordinance
Charter
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
11/8/16 City Council read into the record
8.C.ID 2016-0671 Public Hearing and Action on an On-Off Sale Malt Beverage Alcohol
License for Cinema 8, Richard Peterson, owner, 219 6th Street,
Brookings, South Dakota, legal description: N 138’ of Lot 22 of Sublots
14 and 15, and N 138’ of W 13’ of Lot 25, all in Block 3, Henry’s
Addition.
Page 3 City of Brookings
November 22, 2016City Council Meeting Agenda
Hearing Notice
Artist Rendering
Floor Plan
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8.D.RES 16-087 Public Hearing and Action on Resolution 16-087, a Resolution
authorizing the City Manager to sign an On-Off Sale Wine Operating
Agreement for Cinema 8, Richard Peterson, owner, 219 6th Street,
Brookings, SD, legal description: N 138’ of Lot 22 of Sublots 14 and 15
and the N 138’ of the W 13’ of Lot 25, all in Block 3, Henry’s Addition.
Resolution
Hearing Notice
Operating Agreement - Wine
Artist Rendering
Floor Plan
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8.E.RES 16-095 Public Hearing and Action on Resolution 16-095, a Resolution
authorizing the City Manager to sign an On-Off Sale Wine Operating
Agreement for Wooden Legs Brewing Co., LLC, Seth Koch, Brent
Mathiason, and Steven Kreeger, owners, 304 5th St., Suite 100,
Brookings, SD, legal description: Lots 15-16, Block 14, Second Addition.
Resolution
Hearing Notice
Operating Agreement - Wine
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8.F.RES 16-097 Public Hearing and Action on Resolution 16-097, a Resolution of Intent
to Lease Real Property at the Brookings Regional Airport to Brian Fett.
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8.G.RES 16-098 Public Hearing and Action on Resolution 16-098, a Resolution of Intent
to Lease Real Property in Section 21-T110N-R50W to David Rochel.
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8.H.RES 16-100 Public Hearing and Action on Resolution 16-100, a Resolution of Intent
to Lease Real Property in Section 11-T109N-R50W to Brian Fett.
Resolution
Map
Attachments:
Page 4 City of Brookings
November 22, 2016City Council Meeting Agenda
Action: Motion to Approve, Request Public Comment, Roll Call
8.I.RES 16-101 Public Hearing and Action on Resolution 16-101, a Resolution of Intent
to Lease Real Property in the Wiese and Freeland Additions to David
Rochel.
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9. Other Business:
9.A.RES 16-099 Action on Resolution 16-099, a Resolution for the City of Brookings
2017 Dental Insurance Premium Adjustment.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9.B.ID 2016-0730 Report on 2016 Strategic Plan and Departmental Goals.
2016 Strategic Plan
Department Goals
Attachments:
9.C.ID 2016-0721 Review of Major Construction and Program Projects for 2017.
9.D.ID 2016-0734 Presentation of the Small MS4 Storm Water Management Program
Goals from 2015.
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Mary Kidwiler, Ope Niemeyer, and Nick Wendell
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 5 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0743,Version:1
Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel regarding
proposed or pending litigation or contractual matters and discussing marketing or pricing strategies
by a board or commission of a business owned by the state or any of its political subdivisions, when
public discussion may be harmful to the competitive position of the business.
1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor.
Executive or closed meetings may be held for the sole purposes of:
1) Discussing the qualifications, competence, performance, character or fitness of any
public officer or employee or prospective public officer or employee. The term “employee”
does not include any independent contractor;
2) Discussing the expulsion, suspension, discipline, assignment of or the
educational program of a student;
3) Consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters;
4) Preparing for contract negotiations or negotiating with employees or employee
representatives;
5) Discussing marketing or pricing strategies by a board or commission of a business
owned by the state or any of its political subdivisions, when public discussion may be
harmful to the competitive position of the business.
However, any official action concerning such matters shall be made at an open official meeting. An
executive or closed meeting shall be held only upon a majority vote of the members of such body
present and voting, and discussion during the closed meeting is restricted to the purpose specified in
the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or
closed meeting if the federal or state Constitution or the federal or state statutes require or permit it.
A violation of this section is a Class 2 misdemeanor.
Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1.
City of Brookings Printed on 11/17/2016Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-091,Version:1
Action on Resolution 16-091, a Resolution awarding a Contract for Purchase for one new Articulated
Dump Truck for the Landfill Department through the National Joint Powers Alliance.
Summary:
The Landfill Department has received a quote for one new John Deere 260E Articulated Dump Truck
from RDO Equipment Company through the National Joint Powers Alliance. The contract price for the
Dump truck is $387,300.49. The new Dump Truck replaces the 2003 Ford Dump Truck.
Fiscal Impact:
The Landfill budgeted $400,000.00 for replacement of the truck in the 2017 CIP. This purchase is
$12,699.51 under budget.
Recommendations:
Staff recommends approval.
Attachments:
Resolution
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Resolution 16-091
Resolution Awarding the Bid for one new Articulated Dump Truck
Whereas, the City of Brookings will purchase a John Deere 260E Articulated Dump
Truck from RDO Equipment Company through the National Joint Powers Alliance; and
Whereas, the City of Brookings will purchase from RDO Equipment Company, Sioux
Falls, South Dakota one John Deere 260E Articulated Dump Truck in the amount of
$387,300.49; and
Whereas, this John Deere 260E Articulated Dump Truck will replace a 2003 Ford
Gravel Truck with delivery and payment made after January 1, 2017; and
Whereas, the capital budget for the purchase of one Articulated Dump Truck is
$400,000.00.
Now Therefore, Be It Resolved that the contract from RDO Equipment Company in the
amount of $387,300.49 be accepted.
Passed and approved this 22nd day of November, 2016.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-025,Version:1
Introduction and First Reading on Ordinance 16-025, an Ordinance pertaining to an application for a
Conditional Use Permit for a Major Home Occupation for an Individual Counseling Office, in the
Residence R-1B Single Family District on Lot 13, Block 11, Camelot Square Addition (1514 12th St.
So.). Public Hearing: December 13, 2016.
Summary:
The request is to establish an individual counseling office in the R-1B District. The ordinance
requires a Conditional Use Permit for major home occupations.
Background:
The applicant is proposing to establish an Individual Counseling Center as part of the residential
home at 1514 12th Street South. The property is surrounded by single-family homes with multi-family
residential across 17th Avenue South to the east. The home is also in close proximity to both
Mickelson Middle School and Camelot Intermediate School. The owner currently has a Conditional
Use Permit to operate an individual counseling center at 1431 7th Street; however, is looking to
relocate to 1514 12th Street South.
Section 94-362 of the ordinance requires major home occupations to comply with the following
requirements:
(1)The occupation is conducted entirely within the principal or accessory building.
(2)The occupation is clearly incidental and secondary to the principal use of the dwelling unit for
residential purposes.
(3)The occupation does not occupy more than 50 percent of the gross floor area of one story.
(4)Residents of the dwelling unit and one person who does not reside in the dwelling unit may be
employed or participate in the home occupation.
(5)Signs shall be permitted according to the regulations for residential signs of the sign
ordinance.
(6)There shall be no exterior display, exterior storage or other exterior indication of the home
occupation except for a sign.
(7)No occupation shall require substantial internal or external alterations or involve construction
features not customary in a dwelling unit.
(8)Limited quantities of goods, products or materials associated with the home occupation shall
be permitted to be stored on the premises. Storage within a garage shall not displace parking
spaces required by this chapter.
(9)Toxic, explosive, flammable, combustible, corrosive, radioactive or other restricted materials
are prohibited.
(10)Any process or activity which causes offensive odors, dust, glare, noise, smoke, heat or
vibration detectable to the normal senses off the property and any equipment or process which
creates visible or audible interference in radio or television receivers shall be prohibited.
(11)Two on-premises parking spaces, in addition to those required for the dwelling unit, shall be
provided for the home occupation.
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File #:ORD 16-025,Version:1
(12)The sale of stocks of merchandise, supplies or products may not be conducted on the
premises, however, limited retail sales directly related to the home occupation may be sold to
clients.
(13)No more than one home occupation shall be permitted within any single-family dwelling.
(14)Major home occupations that attract customers, clients or other individuals to the premises for
sales or services shall not be allowed in an apartment building.
A conditional use is defined as a use which, because of its unique or varying characteristic, cannot be
properly classified as a permitted use in a particular district. After due consideration, as provided in
this chapter, of the impacts of such use upon neighboring land and of the public need for the
particular use at a particular location, such conditional use may or may not be granted.
Planning Commission Recommendation:
The Planning Commission voted 8-0 to recommend approval of a Conditional Use Permit for an
individual counseling office, which is a major home occupation, on Lot 13, Block 11, Camelot Square
Addition.
Attachments:
Ordinance
Hearing Notice
11/1/2016 Minutes
Area Map
Aerial Map
City of Brookings Printed on 11/17/2016Page 2 of 2
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Ordinance 16-025
An Ordinance pertaining to an Application for a Conditional Use Permit for a
Major Home Occupation for an Individual Counseling Office
in the Residence R-1B Single Family District.
Be It Ordained by the governing body of the City of Brookings, South Dakota that said
Conditional Use shall be approved for a Major Home Occupation for an Individual
Counseling Office on Lot 13, Block 11, Camelot Square Addition with the following
conditions:
None
All sections and ordinances in conflict herewith are hereby repealed.
First Reading:November 22, 2016
Second Reading:December 13, 2016
Published:
CITY OF BROOKINGS
__________________________
Tim Reed, Mayor
ATTEST:
________________________________
Shari Thornes, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE
NOTICE IS HEREBY GIVEN THAT Debra Butman-Perkins submitted an
application for a Conditional Use on the following described real estate:
Lot 13, Block 11, Camelot Square Addition, also known as 1514 12th Street
South.
The request is to establish an individual counseling office, which is a major home
occupation, in the R-1B District.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, November 1, 2016, in the Chambers
Room on the third floor of the Brookings City and County Government Center at 520
Third Street, Brookings, South Dakota. Any action taken by the City Planning
Commission is a recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 21st day of October, 2016.
____________________________
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
November 1, 2016
OFFICIAL MINUTES
Item #4e –Debra Butman-Perkins submitted an application for a Conditional Use on Lot
13, Block 11, Camelot Square Addition, also known as 1514 12th Street South.
(Pierce/Gregg) Motion to approve the Conditional Use application. All present voted
aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #4e –The applicant is requesting to establish an individual counseling center in an
R-1B District. The ordinance requires a conditional use permit for major homes
occupations, and a counseling office is considered a major home occupation. Deb
explained that due to the sale of their current residence (where they currently run their
business) they are requesting a Conditional Use Permit to allow them to continue their
business out of their new home. She stated that they will possibly work with 20-25
clients throughout the week and they do not work with people with criminal activity on
their records. Deb understands that parking could be a concern to neighbors, but their
driveway is large and they don’t forsee that anybody would need to park on the city
roads for a length of time. She explained that they spoke with their neighbors and they
didn’t have an issue with their request. Heuton asked if there would be times there
would be multiple vehicles. Deb explained that this would happen very little. Tornquist
asked if this Conditional Use would stay with the property. Struck explained that a
Conditional Use stays with the applicant for that use applied for.
12TH ST S17TH AVE SCHRISTINE AVEKING ARTHUR CT
WESTMINSTER DR
TORREY PINES DRSAWGRASS DRYOSEMITE LN
BRECKENRIDGE LNPARKWAY BLVD
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I
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Butman-Perkins Conditional Use - 1514 12th Street S.
.
Mickelson Middle School
Camelot Intermediate School
Multi-Family
12TH ST S
BRECKENRIDGE LNButman-Perkins Conditional Use - 1514 12th Street S.
.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-026,Version:1
Introduction and First Reading on Ordinance 16-026, an Ordinance rezoning Lot 1, Block 7, Wiese
Addition from an Industrial I-1R Restricted to an Industrial I-1 Light District (located along 32nd Ave.).
Public Hearing: December 13, 2016.
Summary:
The applicant is seeking a rezoning request for 4.86 acres of land to accommodate additional
development.
Background:
The property is located along 32nd Avenue and currently contains two buildings associated with
Midwest Micro-Tek. The owner would like the flexibility to construct additional building(s) for light
manufacturing and research. The I-1R District allows for these uses; however, contains a 35 percent
lot coverage requirement. The lot coverage requirement will restrict the opportunity for future
development. The I-1 District allows for light manufacturing as a permitted use and does not have a
lot coverage requirement, hence promoting land use efficiency.
The I-1 District is intended to provide for a number of light manufacturing, light processing,
warehousing, and supportive commercial uses for industrial businesses. The area is situated in an
industrial corridor with I-1 property adjacent to the north. The Comprehensive Plan shows the area
as light industrial which includes manufacturing businesses.
Planning Commission Recommendation:
The Planning Commission voted 8-0 to recommend approval of a rezoning request for Lot 1, Block 7,
Weise Addition from Industrial I-1R to Industrial I-1 Light District.
Attachments:
Ordinance
Hearing Notice
11/1/2016 Minutes
Rezoning Map 1
Rezoning Map 2
Plat
City of Brookings Printed on 11/17/2016Page 1 of 1
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Ordinance 16-026
An Ordinance to Change the Zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State
of South Dakota, described as follows, to-wit:
Lot 1, Block 7, Weise Addition
Be and the same is hereby rezoned and reclassified from an Industrial I-1R
Restricted District to an Industrial I-1 Light District
In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South
Dakota, as said districts are more fully set forth and described in Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is
hereby altered and changed in accordance herewith pursuant to Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading November 22, 2016
Second Reading and Adoption December 13, 2016
Published
CITY OF BROOKINGS
________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN That Midwest Micro-Tek, LLC has submitted a
petition to rezone the following described real estate in the City of Brookings, in Brookings
County, South Dakota:
Lot 1, Block 7, of Wiese Addition from Industrial I-1R District to
Industrial I-1 District.
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, November 1, 2016, in the Chambers Room
on the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this ____ day of October, 2016.
____________________________
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
November 1, 2016
OFFICIAL MINUTES
Item #4g –Midwest Micro-Tek LLC has submitted a petition to rezone Lot 1, Block 7,
Wiese Addition from Industrial I-1R District to Industrial I-1 District.
(Pierce/Johnson) Motion to approve the petition to rezone. All present voted aye.
MOTION CARRIED.
OFFICIAL SUMMARY
Item #4g –This rezone is for a 4.86-acre parcel of land to accommodate additional
development. The parcel currently contains two buildings associated with Midwest
Micro-Tek. The owner would like the flexibility to construct additional buildings for light
manufacturing and research. Tornquist questioned why they are asking for the
rezoning? Are they planning to expand? Jessica stated yes. Struck explained that the
I-1R zoning limits them to the square footage that is allowed in buildings. And with the
current building going up, they will have met the maximum for the I-1R District. Struck
explained that the rezoning will allow the applicant to continue to add buildings and
grow their business.
PDD
I-1
B-4
PDD
I-1R
B-5
I-1R
I-1R
B-5
JJ-A
PDD
Midwest Microtek LLC Rezoning - 1010 32nd Ave
.Legend
Rezoning
PDD
I-1
B-4
PDD
I-1R
B-5
I-1R
I-1R
B-5
JJ-A
PDD
Midwest Microtek LLC Rezoning - 1010 32nd Ave
.Legend
Rezoning
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-027,Version:1
Introduction and First Reading on Ordinance 16-027, an Ordinance rezoning Block 2, Christie Third
Addition from an Agricultural A to an Residence R-1B Single Family District (located at the northwest
corner of 26th Street South and Main Avenue South). Public Hearing: December 13, 2016.
Summary:
The City of Brookings is seeking to rezone 3.69 acres of land to accommodate the construction of a
fire station.
Background:
The property is located at the northwest corner of 26th Street South and Main Avenue South and was
platted in 2014. The property is currently vacant and owned by the City of Brookings. The
Agricultural District does not allow for a fire station as a permitted use thus prompting the need for a
rezoning request. The R-1B District allows for a fire station as a permitted special use so long as the
development abuts an arterial or collector street. In this case, the land abuts Main Avenue South,
which is a major arterial street.
The R-1B District is intended to accommodate a mix of single family residential homes and
supportive community facilities, such as a park, school, and fire station. The Dakota Prairie
Elementary School is also zoned R-1B and is located immediately to the west.
Planning Commission Recommendation:
The Planning Commission voted 7-0 to recommend approval of the rezoning request for Block 2,
Christie Third Addition from Agricultural A to Residence R-1B Single Family District.
Attachments:
Ordinance
11/1/2016 Minutes
Hearing Notice
Rezoning Map
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Ordinance 16-027
An Ordinance to change the Zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State
of South Dakota, described as follows, to-wit:
Block 2, Christie Third Addition
Be and the same is hereby rezoned and reclassified from an Agricultural A District
to a Residence R-1B Single Family District
In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South
Dakota, as said districts are more fully set forth and described in Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is
hereby altered and changed in accordance herewith pursuant to Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading November 22, 2016
Second Reading and Adoption December 13, 2016
Published
CITY OF BROOKINGS
________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
Planning Commission
Brookings, South Dakota
November 1, 2016
OFFICIAL MINUTES
Murphy recused himself.
Item #4h –The City of Brookings has submitted a petition to rezone Block 2, Christie
Addition from an Agricultural A District to Residence R-1B Single Family District.
(Gregg/Heuton) Motion to approve the petition to rezone. All present voted aye.
MOTION CARRIED.
OFFICIAL SUMMARY
Item #4h –The City is looking to rezone a 3.69-acre parcel of land to allow for the
building of a fire station. The R-1B District accommodates a mix of single family
residential homes and supportive community facilities, such as parks, schools and fire
stations. Struck explained that the current plan is to have the trucks exit to the south
onto 26th Street South. And the current layout of the building will allow for future
expansion if needed. Tornquist wondered if it would have been safer to have the fire
station exit onto Main Avenue. Struck explained that due to Main Avenue being a turn
lane, but also the opticom systems on the signal lights will not trigger if they are pulling
onto Main Avenue.
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN That the City of Brookings has submitted a petition to
rezone the following described real estate in the City of Brookings, in Brookings County,
South Dakota:
BLOCK 2, CHRISTIE ADDITION from an Agricultural A District to a Residence
R-1B Single-Family District.
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, November 1, 2016, in the Chambers Room
on the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 21st day of October, 2016.
____________________________
Staci Bungard
City Planner
R-3
R-1B
JJ-A
R-1B
B-2
JJ-A
A
R-3
JJ-A
B-2
R-1C
R-1B
R-3
B-2
R-2
R-1B
R-3
R-3
R-1B
R-2
R-3 R-3
R-3
R-3
R-1B
R-3
R-3
R-3
R-3
R-3
R-1B
R-2
R-1B
R-3
R-3
R-3
R-2
R-2
R-2
R-3
R-3
R-3
R-2
R-2
R-2
R-1B
R-2
R-2
R-2
R-2
R-2
R-2
R-1B
R-2
R-3
R-3
R-1B
R-3
R-1B
R-3
R-1B
R-1B
A
City of Brookings Rezoning - Main Ave S & 26th Street S
.Legend
Rezoning
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-028,Version:1
Introduction and First Reading on Ordinance 16-028, an Ordinance authorizing Supplemental
Appropriation #3 to the 2016 Budget. Public Hearing: December 13, 2016.
Summary:
This Ordinance will amend the 2016 Budget to increase unanticipated revenues, to decrease
expenditures in accounts where savings have occurred, and to increase expenditures for accounts
where unanticipated expenses have occurred.
Background:
Occasionally it is necessary to adjust the budget for events which were unknown when the original
budget was adopted. The larger changes proposed within the General Fund include: Increase in
Engineering revenue totaling $20,587 for building permits and fees, decrease in Animal Control of
$31,400 due to not purchasing a pickup in 2016, increase in Recreation revenue and expense of
$14,920 to account for a Wellmark Grant, increase in Ice Arena of $15,237 to repair the rooftop
condenser leak, increase in Ice Arena water and electric of $25,000 for full summer ice.
The larger items in the Special Revenue Funds include: increase in Swiftel capital expense of
$1,100,000 to account for the interfund loan for the new seating, increase in Special Assessment
revenue of $90,400 to account for additional assessments, and decrease in Storm Drainage
expenditures of $72,000 due to bids coming in lower than anticipated.
Fiscal Impact:
General Fund: Revenue increase $55,154; Expenditures increase $46,557
Swiftel Fund: Expenditure increase $1,100,000 (interfund loan)
Special Assessment Fund: Revenue increase $89,400; Expenditures increase $2,500
Storm Drainage Fund: Revenue decrease ($15,440): Expenditures decrease ($72,000)
Airport Fund: net change zero
Edgebrook Golf Course: Expenditures increase $5,145
Recommendation:
Staff recommends approval.
Attachments:
Ordinance
City of Brookings Printed on 11/17/2016Page 1 of 1
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Ordinance 16‐028
An Ordinance authorizing Supplemental Appropriation #3 to the 2106 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State law (SDCL 9‐21‐7) and the City Charter (4.06 (a)) permit supplemental appropriations provided
there are sufficient funds and revenues available to pay the appropriation when it becomes due.
Now, therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following
budget adjustments to the 2016 budget:
All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: November 22, 2016
Second Reading: December 13, 2016
Published:
CITYOFBROOKINGS
___________________________
Tim Reed, Mayor
_____________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0742,Version:1
Tabled Item: Action on annual 2017 Wine Alcohol License Renewal for The Dixie, 1300 Main Ave.
So.
Summary:
Enclosed for City Council review and action is an annual 2017 On-Sale Wine License renewal for
The Dixie, 1300 Main Ave. So. Public hearings are no longer required for annual renewals. All
required documentation has been submitted.
Background:
Motion to Approve at the 11/8/2016 City Council Meeting: “A motion was made by Council Member
Corbett, seconded by Council Member Wendell, to approve the annual Liquor and Wine License
Renewals.The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed,
Kidwiler, Bacon, and Wendell.”
Motion to Table at the 11/8/2016 City Council Meeting: “A motion was made by Council Member
Corbett, seconded by Council Member Wendell, to table the annual Wine License Renewal for The
Dixie, 1300 Main Ave. So.The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer,
Hansen, Reed, Kidwiler, Bacon, and Wendell.”
Recommendation:
Staff recommends approval.
City of Brookings Printed on 11/17/2016Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-024,Version:2
Second Reading and Action on Ordinance 16-024, an Ordinance establishing the University
Community Coalition (UCC) of the City of Brookings, SD.
Summary:
The City Council has approved a Charter for the formalization of an intergovernmental agreement
between the City of Brookings and South Dakota State University. The provisions of the Charter are
proposed to be codified and formally adopted as an ordinance. The purpose of the UCC charter and
ordinance is to identify, investigate, propose, and advocate practices and policies that will improve
and enhance the well-being of the university-community relationship and the overall quality of life in
Brookings. An intergovernmental committee shall constitute the coalition and be responsible for its
activities and functions.
Fiscal Impact:
There is no expected direct fiscal impact as a result of enacting this ordinance. Any fiscal impact
could possibly result from various UCC projects or initiatives.
Recommendation:
Staff recommends approval.
Attachments:
Ordinance
Charter
City of Brookings Printed on 11/17/2016Page 1 of 1
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Ordinance 16-024
An Ordinance establishing the University Community Coalition of the
City of Brookings, South Dakota.
Be It Ordained and Enacted by the Council of the City of Brookings, State of South
Dakota, as follows:
I.
1. Creation/Name: The City of Brookings hereby establishes the University
Community Coalition (hereinafter sometimes referred to as “the Coalition”).
2. Purpose: The Brookings community and South Dakota State University (SDSU)
have a long history of collaboration and cooperation for their mutual benefit. The
purpose of this University Community Coalition is to identify, investigate, propose
and advocate practices and policies that will improve the well-being of the
university-community relationship and the quality of life in Brookings. In addition,
the University Community Coalition will create a platform for effective
communication between the Brookings community and South Dakota State
University.
3. Objectives of the University Community Coalition:
Provide a venue for collaboration and communication;
Identify, investigate, and promote activities, practices, and policies that
improve the university and community relationship;
Explore where the Campus and Community can help each other attain its
mission and vision;
Enhance students’ off-campus experiences and encourage connectivity with
the greater Brookings community;
Encourage community members’ connectivity with university programs and
events;
Create initiatives to encourage public safety, community health, and a high
quality of life for students and community members; and
Provide a venue for community-wide discussion on issues affecting both the
University and Brookings community.
4. Expectations of the University Community Coalition:
Issues can be referred to the Coalition from the City Council, SDSU President’s
Executive Council, SDSU Student Association, and SDSU Academic Senate for
assistance and advice.
In addition to issues referred to the Coalition, the Coalition will have a minimum
of one open forum per year to hear issues and suggestions from the Brookings
Community and the SDSU Campus Community.
The Coalition will meet as needed to identify and promote activities, practices,
and policies that will resolve issues and attain the stated objectives.
The Coalition will also have an annual forum to review the year. The annual
forum will include university administration, city officials and student leaders. An
annual report will be prepared and published to the University President, the
President’s Executive Council, the Mayor, the City Council and the public. This
report will be a public document.
5. Composition, appointment, criteria for appointment:
A. The University Community Coalition shall be comprised of a maximum of
eleven (11) members.
B. The Coalition will be comprised of a maximum of eleven members.
C. The Coalition membership will include;
Brookings City Manager or designee
Brookings Chief of Police or designee
SDSU Student Association President or designee
SDSU State and Local Chair or designee
SDSU VP of Student Affairs or designee
SDSU VP of Public Safety and Security or designee
Designees must be approved by the City Council.
D. A maximum of five (5) at-large positions shall be appointed by the Mayor and
approved by the City Council. No at-large member shall serve a term longer than
two years, however an at-large member may be reappointed. The at-large
appointments should be drawn from those involved with issues facing the
University and Community, such as university administrators and faculty, SDSU
students, business leaders, property owners, involved community members, bar
proprietors.
6. Expectations of Members of the University Community Coalition:
Appoint a chair to conduct meetings and manage the agenda.
Adhere to a code of ethics and city open meeting policies.
Work to achieve community-wide solutions which do not represent an
individual member’s goals or platform.
7. Vacancies: If a vacancy on the University Community Coalition occurs prior to
the expiration of a term, the vacancy may be filled by nomination by the Mayor,
with approval by the City Council.
8. Officers: The University Community Coalition will designate from among its
membership a chairperson, vice-chairperson and such other officers as it deems
appropriate and necessary.
9. Terms of Office: Members of the University Community Coalition shall serve two-
year terms. Upon expiration of an appointment, a member may thereafter be
appointed for one additional term. All terms shall expire on the date of the first
regular meeting of the City Council in May.
10.Quorum: A majority of the members of the University Community Coalition shall
constitute a quorum for the transaction of its business. A majority vote of the
members shall be required to approve any action by the University Community
Coalition.
11.Compensation: All members of the University Community Coalition shall serve
without compensation.
12.Minutes: The University Community Coalition will keep and submit minutes of its
meetings to the city manager. The University Community Coalition must also file
an annual report with the City Council.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading:November 8, 2016
Second Reading:November 22, 2016
Published:November 25, 2016
CITY OF BROOKINGS, SD
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
University Community Coalition
Sponsored by the City of Brookings, SD and South Dakota State University
Adopted September 13, 2016
Purpose:
The Brookings community and South Dakota State University (SDSU) have a
long history of collaboration and cooperation for their mutual benefit. The
purpose of this University Community Coalition is to identify, investigate, propose
and advocate practices and policies that will improve the well-being of the
university-community relationship and the quality of life in Brookings. In addition,
the University Community Coalition will create a platform for effective
communication between the Brookings community and South Dakota State
University.
Objectives:
Provide a venue for collaboration and communication;
Identify, investigate, and promote activities, practices, and policies that
improve the university and community relationship;
Explore where the Campus and Community can help each other attain its
mission and vision;
Enhance students off-campus experiences and encourage connectivity
with the greater Brookings community;
Encourage community members’ connectivity with university programs
and events;
Create initiatives to encourage public safety, community health, and a high
quality of life for students and community members; and
Provide a venue for community-wide discussion on issues affecting both
the University and Brookings community;
Expectations of the Coalition:
Issues can be referred to the Coalition from the City Council, SDSU President’s
Executive Council, SDSU Student Association, SDSU Academic Senate for
assistance and advice.
In addition to issues referred to them the Coalition will have a minimum of one
open forum per year to hear issues and suggestions from the Brookings
Community and the Campus Community.
The Coalition will meet as needed to identify and promote activities, practices,
and policies that will resolve issues and attain the stated objectives.
The Coalition will also have an annual forum to review the year. The annual
forum will include university administration, city officials, and student leaders. An
annual report will be generated and published to the University President, the
President’s Executive Council, the Mayor, and the City Council. This report will
be a public document.
Membership
The Coalition will be comprised of a maximum of eleven members.
The Coalition membership will include;
Brookings City Manager or designee
Brookings Chief of Police or designee
SDSU Student Association President or designee
SDSU State and Local Chair or designee
SDSU VP of Student Affairs or designee
SDSU VP of Public Safety and Security or designee
Designees will need to be approved by the City Council.
A maximum of five (5) at-large positions would be appointed by the Mayor and
approved by the City Council. No at large member would serve a term longer
than two years with the ability to be reappointed. The at-large appointments
should consider issues facing the University and Community (i.e. university
administrators and faculty, SDSU student, business leader, property owner,
involved community member, bar proprietor).
Expectations of members:
Appoint a chair to conduct meetings and manage the agenda.
Adhere to code of ethics and city open meeting policies.
Work to achieve community wide solutions and not represent an individual
member's goals or platform.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0671,Version:1
Public Hearing and Action on an On-Off Sale Malt Beverage Alcohol License for Cinema 8, Richard
Peterson, owner, 219 6th Street, Brookings, South Dakota, legal description: N 138’ of Lot 22 of
Sublots 14 and 15, and N 138’ of W 13’ of Lot 25, all in Block 3, Henry’s Addition.
Summary:
The City of Brookings has received an application for an On-Off Sale Malt Beverage Alcohol License
for Cinema 8, Richard Peterson, owner, 219 6th Street, Brookings, South Dakota. All required
documents have been submitted for this application.
Background:
A public hearing and action by the local governing body is required to approve all alcohol licenses.
This license would be effective until to June 30, 2017 and then subject to an annual renewal. If
approved, the application would be forwarded to the State Department of Revenue for final action
and issuance of the license.
Further Information: SDCL 35-2-1.2 provides all applications for retail licenses …shall be submitted to
the governing board of the municipality within which the applicant intends to operate…The governing
board: “shall have discretion to approve or disapprove the application depending on whether it
deems the applicant a suitable person to hold such license and whether it considers the proposed
location suitable.”
SDCL 35-2-6.2 provides the “character” requirements for alcoholic beverage licensees: “Any license
under this title…must be a person of good moral character, never convicted of a felony, and, if a
corporation, the managing officers thereof must have like qualifications.”
Procedure for issuance of licenses: Procedurally, SDCL 35-2-3 provides that “no license for the on or
off-sale at retail of alcoholic beverages…shall be granted to an applicant for any such license, except
after public hearing, upon notice.” SDCL 35-2-5 provides the procedure for the time and place of
hearing and for publication of notice. If an application for a license is refused, “no further application
may be received from a person until after the expiration of one year from the date of a refused
application.”
Recommendation:
Staff recommends approval.
Attachments:
Legal Notice
Artist Rendering
Floor Plan
City of Brookings Printed on 11/17/2016Page 1 of 1
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NOTICE OF PUBLIC HEARING
On-Off Sale Malt License – Cinema 8
NOTICE IS HEREBY GIVEN that the Brookings City Council in and for the City of
Brookings, South Dakota, on November 22, 2016, at 6:00 p.m. in the Brookings
City & County Government Center Chambers, 520 Third Street, will meet in
regular session to consider an application for an On-Off Sale Malt License for
Cinema 8, Richard Peterson, owner, 219 6th Street, Brookings, South Dakota,
legal description: N 138’ of Lot 22 of Sublots 14 and 15, and N 138’ of W 13’ of
Lot 25, all in Block 3, Henry’s Addition. At which time and place all persons
interested will be given a full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 10th day of November, 2016.
Shari Thornes, City Clerk
Published time(s) at an approximate cost $ .
(VERIFY)3' - 6 1/8"(VERIFY)3' - 4"43' - 2 1/2" (VERIFY)PERIMETER WALL TO EXTEND TO8'-8" A.F.F.; PROVIDE COLUMNSUPPORT WITHIN FRAMING ASREQUIRED FOR STOREFRONTSTABILITYLOCKABLE WINE STORAGE6' - 0"3 0 °30°30°130B1011 SFTHE 'SCREENINGROOM'44 NET OCC.STOREFRONTS @ 7'-0"H, TYP.FROSTED GLASS, TYP.EXITRETRACTABLEPROJECTOR SCREENEXIST. BOOTHSTAIR126EXIST. CORRIDOR122130CLVT1CPT1B6.0113SCLVT1S3S1S1S2BACK-LIT SIGN24LVT1 CPT1
(8) 1/2 BARREL KEGS (16" DIA.)2123TYP.TYP.TYP.B3.0121 1/4"7' - 9" (OUTSIDE CLEAR)1 1/8"10' - 0" (OUTSIDE CLEAR)(VERIFY)4' - 8"WALK-IN COOLER13111' - 8"2' - 6"20' - 4"8' - 3"6' - 0"3' - 0" (VERIFY)20' - 10 1/8" (VERIFY)15' - 0"12' - 0"PROVIDE NEW WINDOW,MATCH ADJACENT EXISTINGB6.027CPT1 CPT2 7' - 0"7' - 0"4TYP.1 1/4"EQEQ1' - 7 1/2"2' - 3 1/2"12' - 4"WINE DISP.WINE DISP.5A1 PARTITIONTYPICAL PARTITION WALLSTYPICAL PARTITION WALL5/8" GWB (TYPE X)3 5/8" MTL STUDS @ 16" O.C.5/8" GWB (TYPE X)B6.0165130CKEG BEER (8) TAPS19' - 0"8"18' - 4"12' - 7"4' - 4"2' - 0"1' - 4"2' - 0"5"2' - 2"1' - 4"B6.017B6.0183' - 6"3' - 1 1/8"WINE DISPENSER, COORD.ELEC. REQUIREMENTSWINE DISPENSER, COORD.ELEC. REQUIREMENTSBEER TAP DISP., COORD.PLUMBING REQUIREMENTS2' - 6"PRELIMINARYPLANSNOT FORCONSTRUCTIONTHIS DRAWING HAS BEENPRINTED AT HALF-SCALEARCHITECT:408 Fourth Street Brookings, SD 57006Phone: 605-692-4008 www.teamdesignarc.comPROJECT NUMBER:DATE:PROJECT MANAGER:DATE PRINTED:11/15/2016 11:46:42 AMENLARGED LOUNGEALTERNATE PLAN - PHASE BB3.01CINEMA 8-PLEXBROOKINGS, SOUTH DAKOTA15_015LES ROWLAND10.21.2016 3/8" = 1'-0"1LOUNGE AREA - PHASE B 1" = 1'-0"WALL TYPES - PHASE BKEYNOTES - ENLARGED PLANS - CINEMA LOUNGE1 CHAIR, BY OWNER2 TABLE, BY OWNER. COORDINATE LOCATION AND ELEC. REQUIREMENTS.3 SPEAKER, BY OWNER. COORDINATE LOCATION AND ELEC. REQUIREMENTS.4 BAR STOOL, BY OWNER5 POINT OF SALE LOCATION. COORDINATE ELEC. AND DATA REQUIREMENTS.INTERIOR FINISH SCHEDULE - CINEMA LOUNGECODE DESCRIPTION COLOR & MATERIAL DESCRIPTION MANUFACTURER/SUPPLIERCEILINGSACT1 2X2 ACOUSTICAL CEILING TILE 2X2 FROST ACOUSTICAL PANELS USG; COLOR: 205 FLAT BLACKFLOORSCPT1 COMMERCIAL CARPET TILE 18"x36"; UMBRA STRIPE; 1799 ECLIPSESTRIPEKINETEX; COORDINATE INSTALLATION PATTERN WITHDESIGNERCPT2 WALK-OFF CARPET TILE 5T031 WELCOME II TILE, 31549 CHARCOAL SHAW CONTRACTLVT1 LUXURY VINYL TILE MASS APPEAL; METAL; ON THE LINE 859 MOHAWK GROUPSC SEALED CONCRETE CLEAR CONCRETE FINISH NAMILLWORKPL1 HIGH-PRESSURE LAMINATE D91K-18; SLATE GREY WILSONARTPL2 METAL LAMINATE LIGHT STAINLESS STEEL ALUMINUM #927 CHEMETALSS1 SOLID-SURFACE MYSTIC BLUE; CT407 HANSTONE QUARTZWALLSP3 PAINT SW 7005 PURE WHITE SHERWIN WILLIAMSP4 PAINT SW 6258 TRICORN BLACK SHERWIN WILLIAMSVB1 VINYL WALL BASE 40 BLACK B, 4"H JOHNSONITEVWC-1 VINYL WALL COVERING UPTOWN FUNK; SKYLINE SPARKLE;W2UFO7/4532GENON CONTRACTVWC-2 VINYL WALL COVERING AXIS BLACK DIAMOND; 6127AX/4532 LENTEX NEW CONTRACTWP-1 DIMENSIONAL WALL PANEL GANGES; BRUSHED NICKEL; DWP7716 MDC DIMENSIONAL WALLSNO DESCRIPTION DATE4GENERAL NOTES - CINEMA LOUNGE1 COORDINATE CONSTRUCTION PHASING W/ OWNER PRIOR TO NEW CONSTRUCTION.2 SHADED AREAS INDICATE EXISTING CONSTRUCTION TO REMAIN.3 ALL NEW STOREFRONTS TO HAVE FROSTED GLAZING FINISH.4 CONTRACTOR TO VERIFY ALL DIMENSIONS OF EXISTING CONSTRUCTION AS INDICATED INDRAWING SET AND REPORT ANY DISCREPANCIES TO ARCHITECT IMMEDIATELY.5 NEW WALLS TO BE WALL TYPE A1. SEE WALL TYPE; THIS SHEET6 FOR BAR EQUIPMENT COORDINATION AND REQUIREMENTS; CONTACT DICK DAHL FROM DAKOTABEVERAGE (605-321-0510) 1/2" = 1'-0"2ENLARGED PLAN - LOUNGE BAR30"D COUNTERTOPSS HANDSINK
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-087,Version:1
Public Hearing and Action on Resolution 16-087, a Resolution authorizing the City Manager to sign
an On-Off Sale Wine Operating Agreement for Cinema 8, Richard Peterson, owner, 219 6 th Street,
Brookings, SD, legal description: N 138’ of Lot 22 of Sublots 14 and 15 and the N 138’ of the W 13’ of
Lot 25, all in Block 3, Henry’s Addition.
Summary:
Richard Peterson, owner of Cinema 8, 219 6th Street, has applied for an On-Off Sale Wine Alcohol
license. A public hearing and action by the local governing body is required for all new alcohol
licenses. Additionally, an Operating Agreement is required for Wine Licenses. This Resolution allows
the City Manager to enter into the first five years of the 10-year agreement effective through 2022.
This license would be effective January 1, 2017 and subject to an annual renewal. If approved, the
application would be forwarded to the State Department of Revenue for final action and issuance of
the license.
Background:
City Ordinances:
Listed below is Chapter 5, Article 2, Section 5-20 of the City Code of Ordinances pertaining to
Application Review Procedure. The City Council shall review all applications submitted to the City for
available On-Sale Alcoholic Beverage Agreements and for On-Sale Malt Beverage and Wine
Licenses in accordance with SDCL 35-2 and in accordance with the following factors:
a) Type of business which applicant proposes to operate: On-Sale Alcoholic Beverage
Operating Agreements and On-Sale Malt Beverage and Wine Licenses may not be issued to
convenience grocery stores, gas stations, or other stores where groceries or gasoline are
sold unless it can be established that minors do not regularly frequent the establishment.
b) The manner in which the business is operated: On-Sale Alcoholic Beverage Operating
Agreements and On-Sale Malt Beverage and Wine Licenses may not be issued to
establishments which are operated in a manner which results in minors regularly frequenting
the establishment.
c) The extent to which minors are employed in such a place of business: On-Sale Alcoholic
Beverage Operating Agreements and On-Sale Malt Beverage and Wine Licenses may not be
issued to convenience grocery stores, gas stations, or other stores where groceries or
gasoline are sold and which regularly employ minors.
d) The adequacy of the police facilities to properly police the proposed location: The City
Council shall inquire of the Police Chief whether the Police Department can adequately
police the proposed location.
e) Other factors: The hours that business is conducted shall be considered by the City
Council in its review of applications for on-sale alcoholic beverage operating agreements and
on-sale malt beverage and wine licenses.
Recommendation:
Staff recommends approval.
City of Brookings Printed on 11/17/2016Page 1 of 2
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File #:RES 16-087,Version:1
Attachments:
Resolution
Hearing Notice
Operating Agreement
Artist Rendering
Floor Plan
City of Brookings Printed on 11/17/2016Page 2 of 2
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Resolution 16-087
Cinema 8 – Wine Operating Agreement
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Agreement for the Operating Liquor Management Agreement for
Wine between the City of Brookings and Richard Peterson, owner, Cinema 8, for the
purpose of a liquor manager to operate the On-Sale Establishment or business for and
on behalf of the City of Brookings at 219 6th Street.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for a period of five (5) years, with a renewal for
another five (5) years.
Passed and approved this 22nd day of November, 2016.
CITY OF BROOKINGS
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
NOTICE OF PUBLIC HEARING
On-Off Sale Wine Operating Agreement – Cinema 8
NOTICE IS HEREBY GIVEN that the Brookings City Council in and for the City of
Brookings, South Dakota, on November 22, 2016, at 6:00 p.m. in the Brookings
City & County Government Center Chambers, 520 Third Street, will meet in
regular session to consider an application for an On-Off Sale Wine Operating
Agreement for Cinema 8, Richard Peterson, owner, 219 6th Street, Brookings,
South Dakota, legal description: N 138’ of Lot 22 of Sublots 14 and 15, and N
138’ of W 13’ of Lot 25, all in Block 3, Henry’s Addition. At which time and place
all persons interested will be given a full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 10th day of November, 2016.
Shari Thornes, City Clerk
Published time(s) at an approximate cost $ .
On-Off Sale Wine Operating Agreement
Cinema 8
THIS AGREEMENT made and entered into by and between the City of Brookings, a
municipal corporation of the State of South Dakota, hereinafter referred to as the “City”
and Cinema 8 (Richard Peterson, owner) hereinafter referred to as “Manager.”
WITNESSETH;
WHEREAS, the City has been issued an on-sale alcoholic beverage license and is
engaged in the sale of alcoholic beverages, and
WHEREAS, the City desires to enter into an Operating Agreement on a limited basis
with the Manager for the purpose of operating an on-off sale establishment or business
for and on behalf of the City pursuant to law, and
WHEREAS, the Manager has offered to have facilities in which to operate said on-off
sale establishment solely upon the premises hereinafter described.
NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS:
I.
This Agreement is made and entered into on a limited basis between the parties hereto
allow the Manager to operate a retail on-off sale premises, pursuant to and in
accordance with all of the terms and conditions of this Agreement in accordance with all
State laws and City Ordinances now in effect and as may be enacted in the future.
II.
The Manager shall be individually responsible for all operating expenses of said on-off
sale establishment, including but not limited to utilities, taxes, insurance, and license
fees, if any.
The Manager shall furnish all equipment and fixtures necessary to operate the
establishment.
III.
The on-off sale establishment shall be located upon real estate in the City of Brookings,
South Dakota, described as:
N 138’ of Lot 22 of Sublots 14 and 15, and N 138’ of W 13’ of Lot 25, all in Block
3, Henry’s Addition.
IV.
The Manager shall dispense only alcoholic beverages supplied by the Municipal Off-
Sale Establishment.
V.
This Agreement shall be in full force and effect for a period of five (5) years with the
Manager having the option and privilege of a five (5) year extension, subject to the
approval of the governing body of the City of Brookings.
VI.
Either the Manager or the City may terminate this Agreement without cause upon ninety
(90) days written notice served by either party upon the other. The City reserves the
right to immediately suspend or revoke this Agreement without ninety (90) days written
notice for alcohol related violations in accordance with the provisions of Resolution No.
25-88 or any amendments thereto or for any late payments for alcoholic beverages
supplied by the Municipal Off-Sale Establishment to be sold on the premises of
Manager.
VII.
The Manager shall receive as full compensation for its services rendered, the net profit
from the on-off sale establishment under its management, and the sole profit to be
derived by the City shall be the markup hereinafter set forth on alcoholic beverages
furnished by the municipality to the Manager for the purposes of resale on the premises
as above described.
VIII.
The Manager shall pay to the City for all alcoholic beverages sold by the City to the
Manager for resale on the above-described premises, the actual cost of distilled spirits
and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the
Manager shall pay to the City for all malt beverages sold by the City to the Manager for
resale on the above-described premises, the actual cost of malt beverages, plus ten
percent (10%) in excess of such cost. The actual cost shall include cost price and
transportation charges. The markup percentages provided in this Agreement are
subject to change by the City of Brookings. In the event markup percentages are
changed by Ordinance, then the markup percentages provided by City Ordinance shall
supercede the markup percentages provided herein. The Manager further agrees that if
either of the markup percentages shall be increased at any time by the City, the
Manager shall pay the markup as so increased.
IX.
A complete and detailed record shall be maintained by the City of all alcoholic
beverages supplied to the on-sale Manager and such alcoholic beverages so supplied
shall be evidenced by prenumbered invoices prepared in triplicate showing the date,
quality, brand, size, and actual cost of such item, and such invoice shall bear the
signature of the authorized representative of the on-sale Manager or its authorized
representative. One copy thereof shall be retained by the Municipal off-sale
establishment, one copy shall be retained by the on-sale establishment, and one copy
shall be filed with the City Clerk. All copies shall be kept as permanent records and
made available for reference and audit purposes. The Manager also agrees to maintain
a complete record of all alcoholic beverages received from the City.
X.
In consideration of the covenants herein contained, the Manager agrees to pay the
CITY OF BROOKINGS, Three Hundred and Twenty-Five Hundred, and no/100 Dollars
($325.00), constituting the Annual License Fee on or by 1st day of June of each year
thereafter as long as this agreement shall remain in force and effect. The payment of
the Annual Renewal License Fee will not extend the term of this Operating Agreement
beyond the term provided therein. The Manager further agrees that if the annual fee
shall be increased at any time by the legislature, the Manager shall pay the amount of
any such increase.
XI.
The Manager agrees to keep the premises in a neat, clean and attractive appearance,
and Manager further agrees to operate said on-sale establishment only on such days
and at such hours as permitted by state law and city ordinances.
XII.
The Manager shall have the right to return, at any time, alcoholic beverages received
from the City and to receive in return any deposit made for such alcoholic beverages; in
the event of termination of the business, all unused alcoholic beverages, which may be
resold without discount may be returned to the City and the Manager shall be
reimbursed for the of such alcoholic beverages.
XIII.
The Manager agrees to abide by the credit policies of the City and acknowledges, by
execution of this Agreement, receipt of a copy of the credit policies of the City. The City
reserves the right to change or terminate its credit policies at any time, but shall be
required to provide written notice to Manager prior to the effective date of the change or
termination date of the credit policies.
XIV.
The Manager agrees to furnish the City upon demand, evidence of payment of the
following:
A. All salaries of on-off sale employees;
B. Social Security and withholding taxes on said employees;
C. Worker’s Compensation insurance premiums covering said employees;
D. Unemployment taxes on the payrolls of said employees;
E. General liability insurance protecting both the City and the Manager against
claims for injury or damages to persons or property, said policy to have general
liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single
limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty
Thousand Dollars ($50,000.00) for damage to property. The general liability
insurance limits are subject to change and Manager agrees to change limits of
insurance if required by the City;
F. Rent and utility bills;
G. Any and all miscellaneous expenses, including taxes.
XV.
The Manager agrees to observe all Federal and State laws and ordinances of the City
of Brookings.
XVI.
The City covenants and agrees to furnish the on-sale license to Manager pursuant to
the terms and conditions of this Operating Agreement and the terms and conditions of
the on-off sale license.
XVII.
The City shall have the right to make inspections and investigations of the premises
during the hours of operation, and make audits and examinations of the records of the
Manager relating to the on-off sale establishment.
XVIII.
It is further specifically understood and agreed that the waiver of the rights of the City
under this Agreement shall not constitute a continuous waiver, and any violation or
breach of the terms of this Agreement by the Manager shall constitute a separate and
distinct offense and grounds for immediate termination and revocation of this
Agreement.
XIV.
This agreement shall not be assignable to another person or location without the written
consent of the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 22nd
day of November, 2016.
CITY OF BROOKINGS, South Dakota
A Municipal Corporation
By:
ATTEST:Jeffrey W. Weldon, City Manager
Shari Thornes, City Clerk
MANAGER
By:
By:
(VERIFY)3' - 6 1/8"(VERIFY)3' - 4"43' - 2 1/2" (VERIFY)PERIMETER WALL TO EXTEND TO8'-8" A.F.F.; PROVIDE COLUMNSUPPORT WITHIN FRAMING ASREQUIRED FOR STOREFRONTSTABILITYLOCKABLE WINE STORAGE6' - 0"3 0 °30°30°130B1011 SFTHE 'SCREENINGROOM'44 NET OCC.STOREFRONTS @ 7'-0"H, TYP.FROSTED GLASS, TYP.EXITRETRACTABLEPROJECTOR SCREENEXIST. BOOTHSTAIR126EXIST. CORRIDOR122130CLVT1CPT1B6.0113SCLVT1S3S1S1S2BACK-LIT SIGN24LVT1 CPT1
(8) 1/2 BARREL KEGS (16" DIA.)2123TYP.TYP.TYP.B3.0121 1/4"7' - 9" (OUTSIDE CLEAR)1 1/8"10' - 0" (OUTSIDE CLEAR)(VERIFY)4' - 8"WALK-IN COOLER13111' - 8"2' - 6"20' - 4"8' - 3"6' - 0"3' - 0" (VERIFY)20' - 10 1/8" (VERIFY)15' - 0"12' - 0"PROVIDE NEW WINDOW,MATCH ADJACENT EXISTINGB6.027CPT1 CPT2 7' - 0"7' - 0"4TYP.1 1/4"EQEQ1' - 7 1/2"2' - 3 1/2"12' - 4"WINE DISP.WINE DISP.5A1 PARTITIONTYPICAL PARTITION WALLSTYPICAL PARTITION WALL5/8" GWB (TYPE X)3 5/8" MTL STUDS @ 16" O.C.5/8" GWB (TYPE X)B6.0165130CKEG BEER (8) TAPS19' - 0"8"18' - 4"12' - 7"4' - 4"2' - 0"1' - 4"2' - 0"5"2' - 2"1' - 4"B6.017B6.0183' - 6"3' - 1 1/8"WINE DISPENSER, COORD.ELEC. REQUIREMENTSWINE DISPENSER, COORD.ELEC. REQUIREMENTSBEER TAP DISP., COORD.PLUMBING REQUIREMENTS2' - 6"PRELIMINARYPLANSNOT FORCONSTRUCTIONTHIS DRAWING HAS BEENPRINTED AT HALF-SCALEARCHITECT:408 Fourth Street Brookings, SD 57006Phone: 605-692-4008 www.teamdesignarc.comPROJECT NUMBER:DATE:PROJECT MANAGER:DATE PRINTED:11/15/2016 11:46:42 AMENLARGED LOUNGEALTERNATE PLAN - PHASE BB3.01CINEMA 8-PLEXBROOKINGS, SOUTH DAKOTA15_015LES ROWLAND10.21.2016 3/8" = 1'-0"1LOUNGE AREA - PHASE B 1" = 1'-0"WALL TYPES - PHASE BKEYNOTES - ENLARGED PLANS - CINEMA LOUNGE1 CHAIR, BY OWNER2 TABLE, BY OWNER. COORDINATE LOCATION AND ELEC. REQUIREMENTS.3 SPEAKER, BY OWNER. COORDINATE LOCATION AND ELEC. REQUIREMENTS.4 BAR STOOL, BY OWNER5 POINT OF SALE LOCATION. COORDINATE ELEC. AND DATA REQUIREMENTS.INTERIOR FINISH SCHEDULE - CINEMA LOUNGECODE DESCRIPTION COLOR & MATERIAL DESCRIPTION MANUFACTURER/SUPPLIERCEILINGSACT1 2X2 ACOUSTICAL CEILING TILE 2X2 FROST ACOUSTICAL PANELS USG; COLOR: 205 FLAT BLACKFLOORSCPT1 COMMERCIAL CARPET TILE 18"x36"; UMBRA STRIPE; 1799 ECLIPSESTRIPEKINETEX; COORDINATE INSTALLATION PATTERN WITHDESIGNERCPT2 WALK-OFF CARPET TILE 5T031 WELCOME II TILE, 31549 CHARCOAL SHAW CONTRACTLVT1 LUXURY VINYL TILE MASS APPEAL; METAL; ON THE LINE 859 MOHAWK GROUPSC SEALED CONCRETE CLEAR CONCRETE FINISH NAMILLWORKPL1 HIGH-PRESSURE LAMINATE D91K-18; SLATE GREY WILSONARTPL2 METAL LAMINATE LIGHT STAINLESS STEEL ALUMINUM #927 CHEMETALSS1 SOLID-SURFACE MYSTIC BLUE; CT407 HANSTONE QUARTZWALLSP3 PAINT SW 7005 PURE WHITE SHERWIN WILLIAMSP4 PAINT SW 6258 TRICORN BLACK SHERWIN WILLIAMSVB1 VINYL WALL BASE 40 BLACK B, 4"H JOHNSONITEVWC-1 VINYL WALL COVERING UPTOWN FUNK; SKYLINE SPARKLE;W2UFO7/4532GENON CONTRACTVWC-2 VINYL WALL COVERING AXIS BLACK DIAMOND; 6127AX/4532 LENTEX NEW CONTRACTWP-1 DIMENSIONAL WALL PANEL GANGES; BRUSHED NICKEL; DWP7716 MDC DIMENSIONAL WALLSNO DESCRIPTION DATE4GENERAL NOTES - CINEMA LOUNGE1 COORDINATE CONSTRUCTION PHASING W/ OWNER PRIOR TO NEW CONSTRUCTION.2 SHADED AREAS INDICATE EXISTING CONSTRUCTION TO REMAIN.3 ALL NEW STOREFRONTS TO HAVE FROSTED GLAZING FINISH.4 CONTRACTOR TO VERIFY ALL DIMENSIONS OF EXISTING CONSTRUCTION AS INDICATED INDRAWING SET AND REPORT ANY DISCREPANCIES TO ARCHITECT IMMEDIATELY.5 NEW WALLS TO BE WALL TYPE A1. SEE WALL TYPE; THIS SHEET6 FOR BAR EQUIPMENT COORDINATION AND REQUIREMENTS; CONTACT DICK DAHL FROM DAKOTABEVERAGE (605-321-0510) 1/2" = 1'-0"2ENLARGED PLAN - LOUNGE BAR30"D COUNTERTOPSS HANDSINK
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-095,Version:1
Public Hearing and Action on Resolution 16-095, a Resolution authorizing the City Manager to sign
an On-Off Sale Wine Operating Agreement for Wooden Legs Brewing Co., LLC, Seth Koch, Brent
Mathiason, and Steven Kreeger, owners, 304 5th St., Suite 100, Brookings, SD, legal description:
Lots 15-16, Block 14, Second Addition.
Summary:
Seth Koch, Brent Mathiason, and Steven Kreeger, owners of Wooden Legs Brewing Co., LLC, 304 5
th St., Suite 100, has applied for an On-Off Sale Wine Alcohol license. A public hearing and action by
the local governing body is required for all new alcohol licenses. Additionally, an Operating
Agreement is required for Wine Licenses. This Resolution allows the City Manager to enter into the
first five years of the 10-year agreement effective through 2022. This license would be effective
January 1, 2017 and subject to an annual renewal. If approved, the application would be forwarded
to the State Department of Revenue for final action and issuance of the license.
Background:
City Ordinances:
Listed below is Chapter 5, Article 2, Section 5-20 of the City Code of Ordinances pertaining to
Application Review Procedure. The City Council shall review all applications submitted to the City for
available On-Sale Alcoholic Beverage Agreements and for On-Sale Malt Beverage and Wine
Licenses in accordance with SDCL 35-2 and in accordance with the following factors:
a) Type of business which applicant proposes to operate: On-Sale Alcoholic Beverage
Operating Agreements and On-Sale Malt Beverage and Wine Licenses may not be issued to
convenience grocery stores, gas stations, or other stores where groceries or gasoline are
sold unless it can be established that minors do not regularly frequent the establishment.
b) The manner in which the business is operated: On-Sale Alcoholic Beverage Operating
Agreements and On-Sale Malt Beverage and Wine Licenses may not be issued to
establishments which are operated in a manner which results in minors regularly frequenting
the establishment.
c) The extent to which minors are employed in such a place of business: On-Sale Alcoholic
Beverage Operating Agreements and On-Sale Malt Beverage and Wine Licenses may not be
issued to convenience grocery stores, gas stations, or other stores where groceries or
gasoline are sold and which regularly employ minors.
d) The adequacy of the police facilities to properly police the proposed location: The City
Council shall inquire of the Police Chief whether the Police Department can adequately
police the proposed location.
e) Other factors: The hours that business is conducted shall be considered by the City
Council in its review of applications for on-sale alcoholic beverage operating agreements and
on-sale malt beverage and wine licenses.
Recommendation:
Staff recommends approval.
City of Brookings Printed on 11/17/2016Page 1 of 2
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File #:RES 16-095,Version:1
Attachments:
Resolution
Hearing Notice
Operating Agreement
City of Brookings Printed on 11/17/2016Page 2 of 2
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Resolution 16-095
Wooden Legs Brewing Co., LLC – Wine Operating Agreement
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Agreement for the Operating Liquor Management Agreement for
Wine between the City of Brookings and Seth Koch, Brent Mathiason, and Steven
Kreeger, owners, Wooden Legs Brewing Co., LLC, for the purpose of a liquor manager
to operate the On-Sale Establishment or business for and on behalf of the City of
Brookings at 304 5th Street, Suite 100.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for a period of five (5) years, with a renewal for
another five (5) years.
Passed and approved this 22nd day of November, 2016.
CITY OF BROOKINGS
Tim Reed, Mayor
ATTEST:
Shari Thornes, City Clerk
NOTICE OF PUBLIC HEARING
On-Off Wine License – Wooden Legs Brewing Co., LLC
NOTICE IS HEREBY GIVEN that the Brookings City Council in and for the City of
Brookings, South Dakota, on November 22, 2016, at 6:00 p.m. in the Brookings
City & County Government Center Chambers, 520 Third Street, will meet in
regular session to consider an application for an On-Off Sale Wine License for
Wooden Legs Brewing Co., LLC, Seth Koch, Brant Mathiason, and Steven
Kreeger, owners, 309 5th St., Suite 100, Brookings, South Dakota, legal
description: Lots 15-16, Block 14, Second Addition. At which time and place all
persons interested will be given a full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 10th day of November, 2016.
Shari Thornes, City Clerk
Published time(s) at an approximate cost $ .
On-Off Sale Wine Operating Agreement
Wooden Legs Brewing Co., LLC
THIS AGREEMENT made and entered into by and between the City of Brookings, a
municipal corporation of the State of South Dakota, hereinafter referred to as the “City”
and Wooden Legs Brewing Co., LLC, (Seth Koch, Brent Mathiason, and Steven
Kreeger, owners) hereinafter referred to as “Manager.”
WITNESSETH;
WHEREAS, the City has been issued an on-sale alcoholic beverage license and is
engaged in the sale of alcoholic beverages, and
WHEREAS, the City desires to enter into an Operating Agreement on a limited basis
with the Manager for the purpose of operating an on-off sale establishment or business
for and on behalf of the City pursuant to law, and
WHEREAS, the Manager has offered to have facilities in which to operate said on-off
sale establishment solely upon the premises hereinafter described.
NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS:
I.
This Agreement is made and entered into on a limited basis between the parties hereto
allow the Manager to operate a retail on-off sale premises, pursuant to and in
accordance with all of the terms and conditions of this Agreement in accordance with all
State laws and City Ordinances now in effect and as may be enacted in the future.
II.
The Manager shall be individually responsible for all operating expenses of said on-off
sale establishment, including but not limited to utilities, taxes, insurance, and license
fees, if any.
The Manager shall furnish all equipment and fixtures necessary to operate the
establishment.
III.
The on-off sale establishment shall be located upon real estate in the City of Brookings,
South Dakota, described as:
Lots 15-16, Block 14, Second Addition.
IV.
The Manager shall dispense only alcoholic beverages supplied by the Municipal Off-
Sale Establishment.
V.
This Agreement shall be in full force and effect for a period of five (5) years with the
Manager having the option and privilege of a five (5) year extension, subject to the
approval of the governing body of the City of Brookings.
VI.
Either the Manager or the City may terminate this Agreement without cause upon ninety
(90) days written notice served by either party upon the other. The City reserves the
right to immediately suspend or revoke this Agreement without ninety (90) days written
notice for alcohol related violations in accordance with the provisions of Resolution No.
25-88 or any amendments thereto or for any late payments for alcoholic beverages
supplied by the Municipal Off-Sale Establishment to be sold on the premises of
Manager.
VII.
The Manager shall receive as full compensation for its services rendered, the net profit
from the on-off sale establishment under its management, and the sole profit to be
derived by the City shall be the markup hereinafter set forth on alcoholic beverages
furnished by the municipality to the Manager for the purposes of resale on the premises
as above described.
VIII.
The Manager shall pay to the City for all alcoholic beverages sold by the City to the
Manager for resale on the above-described premises, the actual cost of distilled spirits
and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the
Manager shall pay to the City for all malt beverages sold by the City to the Manager for
resale on the above-described premises, the actual cost of malt beverages, plus ten
percent (10%) in excess of such cost. The actual cost shall include cost price and
transportation charges. The markup percentages provided in this Agreement are
subject to change by the City of Brookings. In the event markup percentages are
changed by Ordinance, then the markup percentages provided by City Ordinance shall
supercede the markup percentages provided herein. The Manager further agrees that if
either of the markup percentages shall be increased at any time by the City, the
Manager shall pay the markup as so increased.
IX.
A complete and detailed record shall be maintained by the City of all alcoholic
beverages supplied to the on-sale Manager and such alcoholic beverages so supplied
shall be evidenced by prenumbered invoices prepared in triplicate showing the date,
quality, brand, size, and actual cost of such item, and such invoice shall bear the
signature of the authorized representative of the on-sale Manager or its authorized
representative. One copy thereof shall be retained by the Municipal off-sale
establishment, one copy shall be retained by the on-sale establishment, and one copy
shall be filed with the City Clerk. All copies shall be kept as permanent records and
made available for reference and audit purposes. The Manager also agrees to maintain
a complete record of all alcoholic beverages received from the City.
X.
In consideration of the covenants herein contained, the Manager agrees to pay the
CITY OF BROOKINGS, Three Hundred and Twenty-Five Hundred, and no/100 Dollars
($325.00), constituting the Annual License Fee on or by 1st day of June of each year
thereafter as long as this agreement shall remain in force and effect. The payment of
the Annual Renewal License Fee will not extend the term of this Operating Agreement
beyond the term provided therein. The Manager further agrees that if the annual fee
shall be increased at any time by the legislature, the Manager shall pay the amount of
any such increase.
XI.
The Manager agrees to keep the premises in a neat, clean and attractive appearance,
and Manager further agrees to operate said on-sale establishment only on such days
and at such hours as permitted by state law and city ordinances.
XII.
The Manager shall have the right to return, at any time, alcoholic beverages received
from the City and to receive in return any deposit made for such alcoholic beverages; in
the event of termination of the business, all unused alcoholic beverages, which may be
resold without discount may be returned to the City and the Manager shall be
reimbursed for the of such alcoholic beverages.
XIII.
The Manager agrees to abide by the credit policies of the City and acknowledges, by
execution of this Agreement, receipt of a copy of the credit policies of the City. The City
reserves the right to change or terminate its credit policies at any time, but shall be
required to provide written notice to Manager prior to the effective date of the change or
termination date of the credit policies.
XIV.
The Manager agrees to furnish the City upon demand, evidence of payment of the
following:
A. All salaries of on-off sale employees;
B. Social Security and withholding taxes on said employees;
C. Worker’s Compensation insurance premiums covering said employees;
D. Unemployment taxes on the payrolls of said employees;
E. General liability insurance protecting both the City and the Manager against
claims for injury or damages to persons or property, said policy to have general
liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single
limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty
Thousand Dollars ($50,000.00) for damage to property. The general liability
insurance limits are subject to change and Manager agrees to change limits of
insurance if required by the City;
F. Rent and utility bills;
G. Any and all miscellaneous expenses, including taxes.
XV.
The Manager agrees to observe all Federal and State laws and ordinances of the City
of Brookings.
XVI.
The City covenants and agrees to furnish the on-sale license to Manager pursuant to
the terms and conditions of this Operating Agreement and the terms and conditions of
the on-off sale license.
XVII.
The City shall have the right to make inspections and investigations of the premises
during the hours of operation, and make audits and examinations of the records of the
Manager relating to the on-off sale establishment.
XVIII.
It is further specifically understood and agreed that the waiver of the rights of the City
under this Agreement shall not constitute a continuous waiver, and any violation or
breach of the terms of this Agreement by the Manager shall constitute a separate and
distinct offense and grounds for immediate termination and revocation of this
Agreement.
XIV.
This agreement shall not be assignable to another person or location without the written
consent of the City.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this 22nd
day of November, 2016.
CITY OF BROOKINGS, South Dakota
A Municipal Corporation
ATTEST:Jeffrey W. Weldon, City Manager
Shari Thornes, City Clerk
MANAGER
By:
By:
By:
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-097,Version:1
Public Hearing and Action on Resolution 16-097, a Resolution of Intent to Lease Real Property at the
Brookings Regional Airport to Brian Fett.
Summary:
This resolution will approve the hay land lease of 315 acres at the Brookings Regional Airport to
Brian Fett.
Background:
The City awarded the hay land lease bid to Brian Fett on November 8, 2016 to lease 315 acres of
hay land at $78.10 per acre in Sections 26, 27 and 28, T110N, R50W at the Brookings Regional
Airport as shown on the enclosed map. The City is leasing the area for haying operations which
provides for extra income for the Airport as well as provides for weed control. A public hearing is
required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization.
If the governing body decides to lease any municipally owned property to any private person for a
term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual
value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public
hearing on the adoption of the resolution. Notice of the hearing shall be published in the official
newspaper once, at least ten days prior to the hearing. Following the hearing the governing body
may proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter
into a two-year lease agreement with Brian Fett for 315 acres of hay land at the Brookings Regional
Airport at the awarded contract price of $78.10 per acre.
Fiscal Impact:
The Airport will receive $24,601.50 per year for 2017 and 2018.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Map
City of Brookings Printed on 11/17/2016Page 1 of 1
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Resolution 16-097
Resolution Of Intent To Lease Hay Land at the
Brookings Regional Airport to Brian Fett
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the
City of Brookings intends to enter into a lease with Brian Fett for the period of 2017-
2018, pertaining to the following described property:
The designated hay land, three hundred fifteen acres more or less, in Sections 26, 27
and 28, T110N-R50W in the City of Brookings, Brookings County, South Dakota.
The Lease will be an amount of $78.10 per acre for hay land, payable on July 1 and
November 1 of each year.
Be It Further Noted, that a Public Hearing on this Resolution was held on November
22nd, 2016 at 6:00 o’clock P.M. in the Chambers of the City & County Government
Center and that all persons were given an opportunity to be heard on the intent to lease
real property.
Passed and approved this 22
nd day of November, 2016.
CITY OF BROOKINGS
____________________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-098,Version:1
Public Hearing and Action on Resolution 16-098, a Resolution of Intent to Lease Real Property in
Section 21-T110N-R50W to David Rochel.
Summary:
This resolution will allow the City to enter into a lease agreement with David Rochel for the City Hay
Land in Section 21-T110N-R50W for 2017 and 2018.
Background:
The City awarded a hay land lease bid to David Rochel on November 8, 2016 to lease 60 acres of
hay land in the Section 21-T110N-R50W, for the bid price of $108.50 per acre. The parcel is located
near the Brookings Regional Airport, as shown on the enclosed map (previously owned by the
Nichols family). The City leases the property for haying operations, which provides for extra income
for the City as well as provides for weed control. A public hearing is required as per SDCL 9-12-5.2
to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization.
If the governing body decides to lease any municipally owned property to any private person for a
term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual
value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public
hearing on the adoption of the resolution. Notice of the hearing shall be published in the official
newspaper once, at least ten days prior to the hearing. Following the hearing the governing body
may proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter
into a two-year lease agreement with David Rochel for 2017 and 2018 for 60 acres in Section 21-
T110N-R50W at the awarded contract price of $108.50 per acre.
Fiscal Impact:
The City will receive $6,510.00 in revenue in 2017 and 2018.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Map
City of Brookings Printed on 11/17/2016Page 1 of 1
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Resolution 16-098
Resolution of Intent to Lease Real Property in
Section 21-T110N-R50W to David Rochel
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City
of Brookings intends to enter into a Lease Agreement with David Rochel for a period of
two (2) years, commencing January 1, 2017 and ending December 31, 2018, and
pertaining to the following described property:
The designated hay land, sixty (60) acres more or less, in Section 21, T110N-
R50W in the City of Brookings, Brookings County, South Dakota.
The Lease will be an amount of One Hundred Eight Dollars and Fifty Cents ($108.50) for
hay land, payable the first half payment will be due July 1
st with the second half due
November 1st of each year.
Be It Further Noted, that a Public Hearing on this Resolution was held on November 22,
2016, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and
that all persons were given an opportunity to be heard on the intent to lease real property.
Passed and approved this 22
nd day of November, 2016.
CITY OF BROOKINGS
____________________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
CRP
212TH ST 469TH AVE 468TH AVE DM&
E
R
A
I
L
R
O
A
D
HAY LEASE AREA-60 ACRES
CITY HAY LEASE - SECTION 21-110-50
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-100,Version:1
Public Hearing and Action on Resolution 16-100, a Resolution of Intent to Lease Real Property in
Section 11-T109N-R50W to Brian Fett.
Summary:
This resolution will approve the hay land lease bid of 18 acres located in Section 11-T109N-R50W to
Brian Fett.
Background:
The City awarded the hay land lease to Brian Fett on November 8, 2016 to lease 18 acres of hay
land at $66.00 per acre in Section 11-T109N-R50W, which is located near the southeast corner of
Main Avenue South and 32nd Street South, as shown on the enclosed map. The City is leasing the
area for haying operations, which provides for extra income for the City as well as provides for weed
control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization.
If the governing body decides to lease any municipally owned property to any private person for a
term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual
value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public
hearing on the adoption of the resolution. Notice of the hearing shall be published in the official
newspaper once, at least ten days prior to the hearing. Following the hearing the governing body
may proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter
into a two-year lease agreement with Brian Fett for 18 acres of hay land in Section 11-T109N-R50W
at the awarded contract price of $66.00 per acre.
Fiscal Impact:
The City will receive $1,188.00 per year for 2017 and 2018.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Map
City of Brookings Printed on 11/17/2016Page 1 of 1
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Resolution 16-100
Resolution of Intent to Lease Hay Land in
Section 11-T109N-R50W to Brian Fett
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the
City of Brookings intends to enter into a Lease Agreement with Brian Fett for the period
of 2017-2018, pertaining to the following described property:
The designated hay land, eighteen (18) acres more or less, in Section 11-
T109N-R50W in the City of Brookings, Brookings County, South Dakota.
The Lease will be an amount of $66.00 per acre for hay land, payable on July 1 and
November 1 of each year.
Be It Further Noted, that a Public Hearing on this Resolution was held on November 22,
2016 at 6:00 o’clock P.M. in the Chambers of the City & County Government Center
and that all persons were given an opportunity to be heard on the intent to lease real
property.
Passed and approved this 22
nd day of November, 2016.
CITY OF BROOKINGS
____________________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-101,Version:2
Public Hearing and Action on Resolution 16-101, a Resolution of Intent to Lease Real Property in the
Wiese and Freeland Additions to David Rochel.
Summary:
This resolution will approve the crop land lease in the Wiese and Freeland Additions to David Rochel.
Background:
The City awarded the crop land lease bid to David Rochel on November 8, 2016 to lease 22 acres of
crop land in Section 18 Freeland Addition and 30 acres of crop land in Section 19 Wiese Addition at
$206.50 per acre. The lease will be a one-year lease of 2017 with the option to renew for one
additional year in 2018. The lease provides for extra income for the City as well as provides for weed
control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization.
If the governing body decides to lease any municipally owned property to any private person for a
term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual
value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public
hearing on the adoption of the resolution. Notice of the hearing shall be published in the official
newspaper once, at least ten days prior to the hearing. Following the hearing the governing body
may proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter
into a one-year lease agreement with David Rochel, with the option to renew for one additional year,
for 52 acres in the Wiese and Freeland Additions at the awarded contract price of $206.50.
Fiscal Impact:
The City will receive $10,738.00 in revenue for 2017 and possibly 2018 if renewed.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Map
City of Brookings Printed on 11/17/2016Page 1 of 1
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Resolution 16-101
Resolution of Intent to Lease Crop Land in the
Wiese and Freeland Additions to David Rochel
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of
Brookings intends to enter into a Lease Agreement with David Rochel for a period of one (1)
year commencing January 1, 2017 and ending December 31, 2017, with a possible option to
renew for one additional year, and pertaining to the following described property:
The designated crop land, twenty-two (22) acres in Freeland Addition and thirty (30)
acres in Wiese Addition, in the City of Brookings, Brookings County, South Dakota.
The Lease will be an amount of Two Hundred Six Dollars and Fifty Cents ($206.50) for hay
land, payable the first half payment will be due July 1
st with the second half due November
1st of each year.
Be It Further Noted, that a Public Hearing on this Resolution was held on November 22,
2016, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and
that all persons were given an opportunity to be heard on the intent to lease real property.
Passed and approved this 22
nd day of November, 2016.
CITY OF BROOKINGS
____________________________________
Tim Reed, Mayor
ATTEST:
__________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-099,Version:1
Action on Resolution 16-099, a Resolution for the City of Brookings 2017 Dental Insurance Premium
Adjustment.
Summary:
Please review for approval the attached resolution for a 2.6% premium increase to the City of
Brookings 2017 Delta Dental insurance plan year. This was considered a minimal increase due to
the fact that our dental claims are currently running 3.3% higher than premiums. Delta Dental
indicated that there had also been an additional 4% increase in dental costs to include fees and
utilization increases. However, they ended up taking a long-term approach and limited our rate
increase to the 2.6% for 2017. The rates for dental insurance are guaranteed for one year from
January 1, 2017 through December 31, 2017. The City of Brookings pays a flat rate of 75% of the
Delta Dental single premium towards all levels of coverage for all full-time employees who elect
dental coverage. This 2.6% increase represents an estimated additional annual cost to the city of
$1,026.98 for 2017 (over 2016). The 2017 budget group insurance line item provided for a 10%
overall increase in anticipation of this and other employee insurance benefit rate adjustments.
There are no contribution rate increases proposed at this time for Health, Vision, and Life Insurance
for plan year 2017.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 11/17/2016Page 1 of 1
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Resolution 16-099
Establishing Dental Insurance Monthly Contribution Rates
for the City of Brookings Dental Insurance Plan
Be It Resolved that the 2017 employee and employer contributions for the Dental
Insurance Plan be established as follows:
City General & Public Safety Employees
Employer's Employee's
Share (75%)
of Single Rate 2017 Share TOTAL
Employee Only $32.48 $10.82 $43.30
Employee/Spouse $32.48 $50.68 $83.16
Employee/Child(ren) $32.48 $53.00 $85.48
Family $32.48 $83.36 $115.84
Passed and approved this 22
nd day of November, 2016.
CITY OF BROOKINGS
______________________________
Tim Reed, Mayor
ATTEST:
________________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0730,Version:1
Report on 2016 Strategic Plan and Departmental Goals.
Summary:
The City Council approved the 2016 Strategic Plan in February after establishing them at the annual
goal setting session. A mid-year progress report was made to the City Council in July. Attached is a
year-end report on the 2016 Strategic Plan. It includes an analysis of each of the individual items
identified in the Plan. Some of the items are more heavily-dependent upon work done by BEDC or
other partners. BEDC will be providing a year-end report to the City Council later where Strategic
Plan items are primarily the responsibility of BEDC. Also attached is a brief departmental year-end
summary of the progress of departmental goals that were established early in the year by the City
Manager and department heads. As always, staff will provide a comprehensive Annual Report in
approximately March 2017, which will be a more comprehensive analysis of activities for 2016.
Attachments:
Strategic Plan
Departmental Goals
City of Brookings Printed on 11/17/2016Page 1 of 1
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2016 STRATEGIC PLAN
-City of Brookings, S.D.-
Mission Statement: The City of Brookings is committed to providing a high quality of
life for its citizens and fostering a diverse economic base through innovative thinking,
strategic planning, and proactive, fiscally responsible municipal management.
Vision Statement: We are an inclusive, diverse, connected community that fuels the
creative class, embraces sustainability and pursues a complete lifestyle. We are
committed to building a bright future through dedication, generosity, and authenticity.
BRING YOUR DREAMS!
1) Foster the new economy through creative entrepreneurialism.
Develop internal initiatives and best practices for entrepreneurial
approaches for improving city service delivery
Formalize a comprehensive entrepreneurial program either through (1)
BEDC, or (2) special committee; develop workplan for selected option
Launch ‘open counter’ platform as a major initiative of business start-up
program
BEDC has primarily been the City’s implementatio n entity on this strategy.
They now have a staff person assigned chiefly to entrepreneurial activity
and recently provided a report to the City Council. The progress of
entrepreneurial issues is chiefly managed by BEDC. Their Maker-Space
has been launched. BEDC will provide a comprehensive report on this
Strategic Plan item after January 1.
The “Open Counter” program was launched November 7, 2016.
Improvements will continue to be made as we work with the program.
2) Improve the overall livability of Brookings through place-making initiatives.
Armory site adaptive re-use
Comprehensive master plan update
Rec center (dependent upon voter approval)
Small-scale interventions; pilot projects to improve livability
Determine/implement select list of bicycle-friendly activities; (Silver
designation, bike racks, bicycle lane designation)
Identify/develop downtown gathering/public greenspace improvements
Finalize public art program for implementation of 2017 projects
The Armory site produced three (3) private development proposals
considered but currently on-hold by the Council after one downtown
committee provided vision and scope which solicited such proposals. A
second downtown committee provided a comprehensive analysis of
downtown open / gathering / green space. This report was completed by
staff and presented to the Council in September. The Council asked for,
and received, schematic design options for an open space re-
development of the Armory site, which included research pertaining to
cost estimates for demolition, re-development, and rehabilitation. This
information was provided in early November.
The Comprehensive Master Plan Committee was formed and initial
meetings held. They developed and launched the RFP for planning
consultants to develop the Master Plan, which resulted in ten (10)
proposals. The Committee is evaluating them and narrowing the selection
for interviews. This project was expected to be carried over into 2017.
The progress of this initiative is chiefly managed by the Committee.
The Rec Center proposal was developed and rejected by voters on April
12, 2016. A follow-up initiative was directed to be undertaken in 2017.
The second application for Community Bike-Friendly status from the
Bicycle League of America was submitted and the City was successful in
achieving the BRONZE status. The Bike Committee is currently
examining bike-advocacy initiatives regarding physical recommendations
for changes as well as public education. Special bike promotional events
were held in May. New bike racks were installed at six (6) prioritized
locations. More are budgeted for 2017. Extensive public education /
awareness occurred in May with several activities. A consultant
completed initial public open houses and on-line survey activity in an effort
to gather data for the Bike Plan. This project was expected to continue
into 2017. This progress of this initiative is chiefly managed by the
Committee.
An Ordinance and Fund have been established to accommodate the
Public Art Fund. The committee has been established and the 2017
budget provides funding. The Committee has adopted preliminary
guidelines and hosted Public Art Vision Presentations from Porter Arneill
to various community focus groups in October.
3) Expand lean government services practices
Lean Staff Committee continues to identify opportunities for efficiency
improvement
Lean Committee undertake selected projects for implementation
Host local conference with other employers working on lean practices
Further develop performance management & benchmarking measures for
services and service delivery
The Lean Committee continues to meet and examine opportunities for
improving efficiencies in operations. A few ideas were explored but
subsequently not adopted after a thorough vetting. Other lean initiatives
include better use of technology for both new human resources and
financial management practices.
- -The new SOCRATA financial software system described under (5) was
a lean initiative.
--The Lean Committee worked with the Human Resources Department to
acquire and launch the NEO-GOV software system to streamline
advertising, recruitment, and processing of applications for employment.
This has greatly improved the hiring process, especially for the legions of
seasonal and part-time workforce.
--The Lean Committee worked with the Street Department to develop a
new software data base system for managing the street sign inventory
throughout the community as well as a change-out of remaining traffic
lights to LED.
--The Lean Committee developed a “central supply store,” which is an
inventory of small capital items that still have a useful life but, for whatever
reason, are unusable for the initial department that purchased it. This
centralized listing allows for departments to re-use available equipment
without having to purchase new or dispose of otherwise good equipment.
--The Lean Committee streamlined the individual volunteer application
program to only one page requiring only the most pertinent information .
--The Lean Committee worked with the Community Development and
Finance departments for streamlining a Code Enforcement Database
Management System for more accurate record-keeping. This remains in-
progress awaiting more information from the software vend or before it can
be launched. The vendor has delayed some progress with full
implementation.
--The Lean Committee worked with the IT Division to add employee
information on the Outlook directory for the intranet to avoid paper or
hardcopy directory. Website management was also updated with each
department designation of a person versed in website upgrades for their
respective pages for quicker turn-around of updates as opposed to all
such updates being done by one person.
--The Engineering & Street Departments and BMU began a ten-year (10)
planning process to replace 2000 wooden streetlight poles to include LED
fixtures. (also a Sustainability item under #6)
--Finally, the Lean Committee assembled and developed a “Community
Lean Consortium” from public and private sector organizations. They
meet quarterly to share ideas and learn from each other about lean
initiatives and processes and share suggestions. The Consortium
consists of the City, SDSU, School District, Brookings Health System, 3M,
Falcon Plastics, Daktronics, and several local banks.
Updating the performance measuring system was initiated starting with
the Park and Recreation Department and Street Department as pilot
projects. This will be an on-going project.
4) Develop strategies to promote broader and more diverse affordable
housing opportunities.
Support efforts of Affordable Housing Task Force; monitor/take action on
their recommendations commensurate with the charter
The Affordable Housing Task Force has had several meetings and
continues to explore this strategy. This will likely extend throughout 2017.
The process began with extensive data-mining and research. The
committee has identified potential issues and barriers to affordable
housing over which the City has direct control or influence . These issues
and barriers will be more fully examined for potential modification as the
committee’s work continues into 2017. The Committee also conducted
research on peer-cities’ approach to affordable housing. The progress of
this initiative has been chiefly managed by the Committee.
5) Build upon past efforts to expand transparency and utility of public
records.
Research/implement open.gov platform for on-line/searchable financial
records & budget
Migrate city records to web for transparency
New SOCRATA financial / budgetary financial platform has been installed
and the 2017 budget is being loaded into the system. Initial work has
begun on migrating all files to microfiche on the web for increased
transparency.
6) Implement specific projects of the Sustainability Council for better
stewardship of public assets.
Select specific topics from benchmark workplan for implementation by
selected departments
All future city buildings to be LEED certified.
Analyze changes in means and methods of construction using
sustainability measures
--A policy for green building practices with the goal of LEED-Silver
designation for new city buildings has been development; and the
Sustainability Council is studying sustainable building practices for pilot
projects.
--Urban Agriculture efforts are underway reviewing zoning policies and
ordinances.
--The Street Department facilitated a conversion of remaining traffic lights
to LED for efficiency.
--The farmers market has been re-located to a more suitable site and the
Parks Department has completed the raised accessible planting beds at
Chittick Community Gardens.
--A public education program on promotion of storm water knowledge and
awareness was developed.
--2016 was the third year of a partnership for boulevard tree planting with
the SDSU fraternity with planting of several hundred trees.
--The Green Drinks public education forums continue to be held regularly
at Wooden Legs Brewery with a wide variety of speakers and presenters.
--The Council approved a pilot program for backyard chickens which was
defeated through the voter referral process.
--New buildings planned have been, and will be, examined for LEED-
Silver designation.
--Began a ten-year process of changing-out wood pole streetlights (2000)
with LED fixtures. (Also a Lean item under #3)
--The vertical expansion initiative at the landfill was approved and began
operations to lengthen the life of the landfill while consuming less land.
7) Key Strategic Initiatives-construction
a) Street Maintenance facility
COMPLETED
b) Annual streets/parks/airport/drainage maintenance activities
ALL 2016 PROJECTS COMPLETED
c) 22nd Avenue railroad safety crossing improvements
COMPLETED EXCEPT FOR RAILROAD OBLIGATION TO
INSTALL ARMS
d) 15th Avenue/7th Street utility/street improvement project
In-progress; design completed, awaiting COE approvals, carry-over
to 2017
e) Division Avenue pond storm drainage improvement project
COMPLETED
f) Lefevre Drive storm sewer/street improvement project
COMPLETED
g) Community Cultural Center (old Carnegie library) renovation
In-progress; preliminary plans under historic & accessibility review
h) Replace Swiftel Center seating replacement
COMPLETED
i) Energy efficiency audit for the library; make HVAC corrections
AUDIT COMPLETED, HVAC improvements in progress
j) Edgebrook drainage improvement project, started 2015; punchlist 2016
COMPLETED
k) Bel digester settlement, close-out of main contractor, complete
punchlist
95% COMPLETED; all that remains is one small contract work for a
few punch list items; would have been completed except for contractor
backing out of work.
Key Strategic Initiatives-planning & programming
a) Airport runway 17/35 design
85% COMPLETED by engineering consultants
b) Gateway project (22nd-34th and Main-Medary)
22nd Ave.-34th Ave. design completed, awaiting DOT for construction.
Main-Medary Design committee started work to work with Bike
Committee and provide public input to DOT on design. Will carry-over
to 2017.
c) Economic development (industrial, retail, visitor, research) with BEDC,
CVB, GP
In-progress and on-going with various entities. Focus is on Brookings
Marketplace, where a developer has been selected and master
development agreement nearly complete.
d) Workforce development with BEDC
In-progress and on-going; Council received BEDC update in June;
appropriated additional $20,000 for BEDC workforce initiatives. BEDC
will provide re-occurring updates on status.
e) 20th Street South overpass/interchange; continue IJR process
In-progress and on-going; initial engineering traffic analysis completed;
about to be presented to both governing bodies. Will be a multi-year
project without any other government assistance.
f) Design for new South Fire Station
Architect selected and schematic design phase, design development
phase, and budget development COMPLETED. On schedule for
spring bid letting and summer, 2017 construction.
g) USGA analysis of Edgebrook Golf Course
Received/analyzed report provided by USGA and identified items for
facility and operational master plan to improve playability and
profitability over the multi-year period. A work plan has been
developed for 2017 from this project. Thanks to new management and
course storm drainage improvements, 2016 will be the course’s most
successful year in terms of revenue and rounds.
h) Staff turn-over, recruitment, hiring, training
2016 has been an unusually high year for staff turnover due to
retirements, resignations, and lateral shifts of existing staff internally.
Director of Library Services and Assistant to the City Manager were
two high-profile positions filled early in 2016. Several other vacancies
occurred in Engineering, Community Development, Police, Fire, Parks
and Recreation, Airport, Library, Liquor Store, and Streets.
i) Expanded budget process for long-range capital planning
Instituted the Community Reinvestment Plan (CRP) to extend the CIP
from five years to 15-20 years for capital planning. Focused mainly on
Fund 213.
j) Acquisition of County Resource Center for Swiftel Center
Negotiated arrangements for transfer of property to acquire CRC.
Final agreements pending final approval by County and City.
k) Master plan process for park district plans; BS-DW complex, Southern
area, and Recreation Center
Began the process late in the year pursuant to Council direction on
masterplan for Bob Sheldon-Dwiggins-Medary complex and south area
for community center from Nature Park to Soccer Complex. Held
series of meetings with Baseball Assn. regarding the former; held
meetings with prospective consultants on both locations, began
drafting RFP for project.
l) Negotiate development agreement for Brookings Marketplace
95% COMPLETE after three meetings with developer; latest draft to
council for policy review. Goal is to have 100% complete by year-end
or by January 31, 2017.
m) Operational profitability of public enterprise departments
The Solid Waste operation continues with high profitability and
financial strength due to many efficiencies such as single-stream
recycling, vertical expansion, and automated trucks. Such
improvements have delayed the need for rate hikes. The Liquor Store
and Golf Course continue to make strong gains in profitability and
public services due primarily to management changes.
2016 Department Goals At-A-Glance
City Clerk
A. Open Government / Transparency Initiatives
Laserfiche – Document website portal – to be launched November 2016
OpenCounter – online business/permits – launched November 2016
Researched financial platforms. The Finance, City Clerk, and IT Departments
ultimately selected Socrata.
B. Licensing and Application processes
Streamlined alcohol licensing process
Transportation Network procedures
Food Truck/Temporary Vendor
SDSU alcohol licensing process
Streamline Swiftel Center alcohol licensing process
Volunteer appointment database
C. Elections
Provide extended hours *
*Will be providing extended hours and an early voting vote center in 2017
D. Public Arts
Developed enabling Ordinance to create the Public Arts Commission
Developed draft Public Arts Guidelines
Established Public Arts Commission – first meeting held September 19, 2016
Sponsored Porter Arneill presentations (SDSU design class, City Department
Heads, Community Leaders, SDSU Foundation Board of Trustees, public event)
E. Biking Initiatives
Formalized committee by ordinance and appointment process
Developed RFP, secured master plan consultant
Develop Master Plan:
o Community engagement
o Community engagement report/recommendations
o Draft plan/Community Workshop – January 25-26
o Plan Submittal to City Council – March 14
Submitted for bronze bike friendly designation – award pending
Developed bike rack standards
Provided bike-lane recommendations to City Council
BBAC Vice-Chair serving on 6th Street ad hoc task force
Developed City BBAC FaceBook page
Developed City BBAC Biking website page
Posted educational videos and information on the BBAC website and FaceBook
Distributed bicycling educational, encouragement and event materials through
Chamber, Convention Visitor's Bureau, Churches, Human Resources Directors,
and School District
BBAC chair was guest speaker at "(bike to) Million Cups"
BBAC chair was guest speaker at Sustainability Council’s monthly "Green Drinks"
speaker’s series
Developed BBAC logo in compliance with city branding standards
Developed event-specific poster and promotional campaigns for all special
events
BBAC infrastructure committee met with the Brookings Police Chief to review
current bike education initiatives and identify future projects and involveme nt
by the Department
Bike Month (May 1-31) - Conducted an extensive bike month promotional
campaign that included event-specific posters, social media, government
channel, website, radio programs, church bulletins, and cross-promoted email
campaign
Share-the-Road posters were developed in cooperation with the BBAC,
Sustainability Council, SDSU University Relations and Brookings Police
Department
Developed, promoted and will staff the annual "Mayor's Ride" to encourage
bicycling and promote safety. Advertising included posters, FB, website, radio
program, and paid print advertisements. The City provided funding for the
event. BBAC members, city staff, and community volunteers staffed the event
Conducted inventory of bike racks at all city facilities
Installed bike racks at the following locations: Research & Technology Center,
East Fire Station, Senior Activity Center, Larson Ice Center, Public Safety Center,
Swiftel Center, Street Maintenance Facility
F. Historic Preservation Programs
Hosted Statewide CLG meeting
Hosted National Alliance of Preservation Commission CAMP
Central and University District House Plaques design completed – installation to
be done spring 2017
Speaker at National Alliance of Preservation Commissions
Public awareness – developed Facebook page, spoke at Green Drinks
Historic Sites on Bikes Tour
Mayor’s Awards Event
Central Historic District Trolley Ride/Guided Tours – scheduled December 2016
Developed user-friendly 11.1 materials to help with continuity of the review
process
G. Accessibility Programs
Update ADA process / procedures, create flowchart - provide information online
Host a local training on Emergency Preparedness
Promote and distribute the durable medical equipment
Sponsor annual ABLE Awards
Promote employment of people with disabilities
Promote improved facility and programming access
Community Accessible Garden Bed Demonstration Design
H. Human Rights Commission
Commission training
Commission Procedures
Secure and train mediators
Increase Municipal Equality Index score (highest in the state)
Assist high school in setting up student committee
Diversity training for city personnel
Combined Annual Butler Human Rights Award
Dr. Martin Luther King Awards
Spring & Fall Diversity Potlucks
Campus-Community Common Read
Participation in the book selection
Promotion of events
Development community CCR event
Renters Rights Brochure - develop Spanish translation
I. Sustainability Council
Participated in STAR Pilot Indicator Project
Education: Green Drinks, Monthly Column, Posters, Speaking Engagements,
FaceBook
Conduct thorough review of Zoning Policies and Ordinances pertaining to ag
practices to identify barriers / challenges to implement and recommend
changes, if needed.
Develop and implement Storm Water Public Education Campaign
Draft Action Plan on Storm Water Initiatives (green roofs, permeable pavement,
low-mow, rain collection / barrel systems, etc.)
Draft Policy for green building design and practices
Organize Heartland Group Regional Conference in Lincoln
Summer Intern
City Manager
A. Continue to enlist employees to explore innovative ideas
This has been encouraged and we continue to encourage employees through the
Lean Team.
B. Find cost savings by implementing effective processes and methods for better
management and operations
These cost savings can be realized through the daily management of department
heads and the encouragement we receive from our City Manager. Examples
include Socrata, NEOGOV, Street Sign Software, etc. Assistant to the City
Manager Catlin has saved the City/County money by taking a comprehensive
look at billing that comes through for the accounts he manages. For example,
city/county government center cleaning was lowered by $1800/year and he
saved the city an estimated $3500/year by installing an irrigation meter for the
building. The various grant opportunities department heads apply for play a role
in this as well.
C. Maximize organizational effectiveness in management decisions, processes,
performance and measurement
Performance measurement was a new item this year and Assistant to the City
Manager Catlin has been working on a pilot program to include the Street,
Police, and Park, Rec. & Forestry Departments. The overall policy statement is to
“Create an active community, ensure safe travel areas, minimize risk of personal
injury to citizens, ensure residents and visitors feel safe and are at the lowest
possible risk of being a victim of frequent or severe crimes, and provide effective
emergency services.” Finding and tailoring performance metrics to these
departments has been completed, but we will not be able to realize the data for
a number of years out. This data will help the City in making better management
decision, which will ultimately save public tax dollars.
Community Development
A. Electronically scan in historic rental licenses in preparation of electronic licensing
Staff completed scanning of historic rental licenses and are saved on the S drive.
B. Establish quarterly ride-alongs with code enforcement staff
Completed two scheduled ride-alongs with staff and a couple of site specific
inspections.
C. Regulate Brookings’ growth while providing a planned, coordinated, and responsive
approach toward community development by meeting with developers and
consultants
Staff has met with some developers and consultants in advance of submitting
projects for review and recommendation to the Planning Commission. More
work will be needed to obtain “buy-in” from developers and consultants on this
initiative. The goal is to reduce the number of design changes and questions by
meeting earlier in the review process while staff offers design suggestions to
improve the overall subdivision design.
Engineering
A. Complete the electronic filing of historical building permits
The engineering department is 90% complete with scanning the historical
building permits for the electronic file, and will be 100% complete by December
31, 2016.
B. Update the City of Brookings’ engineering design standards
The engineering design standards are in draft form and will be finalized by
December 31, 2016 to go into effect on January 1, 2016.
C. Continue to conduct a GPS survey of the storm sewer system
The engineering department has surveyed approximately 80% of the existing
storm sewer system. The new storm sewer is surveyed by GPS each year and is
up to date with the exception of new storm sewer installed this summer.
Finance
A. Evaluate and reorganize/update finance-related items Springbrook and explore
upgrade options
During summer explored upgrade options with Springbrook, however, given the
staff reorganization after the Accela buyout of Springbrook I decided to
reevaluate this issue in 2017. Accela/Springbrook is going through growing pains
and customer service has suffered. I will request to carryover the amount
budgeted for the upgrade to 2017. Staff has spent time cleaning up Springbrook
records and we have training planned to work with Springbrook to identify
additional opportunities to clean up the data.
B. Reorganize the budget book, explore investment options, and transfer the payroll
function back to Finance
The budget detail/summary spreadsheets submitted to Council were revamped
this year, the funds that expense will be paid out of (i.e. General fund vs. directly
out of 213) were rearranged to eliminate the transferring of funds. Thanks to
Kevin, the CIP/CRP was laid out a differently with additional information and
hyperlinks to navigate around the document easier. The final budget book will
probably be similar to previous years. This project will be complete by year end.
I am working with BMU as we speak about some ideas with investment changes
(plan to complete by year end)
Finance is doing payroll functions – done
Finance, Assistant to City Manager and IT have been working on the
implementation of Socrata Open Budget and will do soft release to department
heads in November 2016. We plan to do the public launch in January 2017
during a Council study session.
C. Close out specific funds including the I29 corridor fund and DNP capital fund
Have closed I-29, S Main funds, plan to close DNP, Digester, and Street Shop at
end of year
D. Produce trend analysis of cash flows and overall budgets
In progress – goes with investment project pan to complete by year end.
E. Review and update various finance-related policies
Have reviewed Fixed Asset – no changes at this time; reviewed G&E finance
related parts some changes made; Investment policy review by year end.
F. Implement GASB 68 reporting for pensions and achieve the GFOA CAFR award for the
4th year
GASB 68 – done; GFOA award – done
G. Develop quarterly reports clearly identifying cash balances for each fund
Cash balance on quarterly reports – 3rd Quarter reports cash lines are expanded
to show the detail of what makes up the reserve/restricted cash.
Fire
A. Investigate and work on achieving an ISO 2 rating for the City
We have started researching alternative ways of trying to achieve and ISO rating
of 2 with a slight change in our record keeping of training and additional time
spent by our volunteers for the City of Brookings. With the City moving forward
with the new proposed station to be located on South Main and 26th Street
South our distribution will provide a better coverage area especially with the
growth of the city to the Southwest. We will also be working with our ISO
representative for his advice on other areas to continue working towards an ISO
2 rating. This may take a couple of years but we will continue to work on
lowering our ISO rating.
B. Continue to promote “combat ready” and “back to basics” training programs
I looked at our response times which are excellent for a mainly volunteer
department but felt we could do better on the fire/rescue ground. We started
the year with a back to the basic training regiment to ensure our personnel were
combat ready. We have seen a marked improvement on the fire/rescue calls. It
was taking our crews several minutes at a call to deploy the first attack line and
have personnel ready to advance the attack line. During a recent working garage
fire, the first apparatus on scene pulled to a stop, deployed the attack line and
the crew was advancing the line in under forty seconds. “OUTSTANDING” One of
our fears would be the senior firefighters would find the training boring, but to
our surprise, they truly enjoyed the training. We plan to continue this style of
training with a mix of more advanced training in the future.
C. Work towards implementing the IAmResponding program for use on-scene
We started the department off slowly by having the firefighters installing the app
on their phones to ensure all personnel had it up and running properly. We have
proceeded to installing six computers, we had purchased with an earlier grant, in
responding units. We have trained our officer staff on the use and will train all
personnel in the near future. We have inputted all of the hydrants, Know Box
locations, I29 turnarounds and other items into the program. We have started
installing preplans and Tier II reports (Hazmat reports) for the appropriate
businesses in our response area.
The next step will be to install tablets, because of lower cost, in the remaining
primary apparatus and IAmResponding message systems in the station to
indicate responding personnel. Both of these items will be low cost impacts to
the department budget.
Human Resources / Risk Management
A. Update City of Brookings HR and Risk Management webpages to provide a more user-
friendly online application process and improve overall accessibility to information
Went live with NeoGov software program with online application process in
October of 2016. Departments heads can also initiate requisitions for City
Manager approval and review applicants online through NEOGOV. Applicants
get an email notice when their application is received and also a notice by email
when they have not been chosen to proceed to the next step in the process or
when the position has been filled as appropriate, etc.
B. Provide more city-wide training and employee development opportunities to increase
the City’s effectiveness and resiliency to change
Workplace Violence/Active Shooter training was offered to all City employees on
May 26, 2016, in cooperation with the County. In addition, leadership training
was provided to the Leadership Team by Patrick Ibarra on January 14 and again
by Malcolm Chapman on September 21.
C. Work with the leadership team to mitigate property and liability risks to the City
HR Director/Risk Manager worked in cooperation with City Manager and
department heads as appropriate to revise and update deductibles and coverage
options for property/equipment coverage with Chubb effective 1/1/16 and
vehicle coverage and deductible changes for Fire Department effective 7/1/16.
D. Work more closely with the safety/wellness committee and the Brookings County HR
department to continue safety week and to promote safety in all departments to
reduce the number and severity of incidents
The City HR/Risk Management Dept. worked with Brookings County to sponsor a
Safety Week in May 2016. Workplace Violence/Active Shooter presentations
were provided as well as scenario training on May 25 & 26. In addition, fire
extinguisher training was also provided to city/county employees and each
employee was offered a box lunch. The City of Brookings has a very proactive
Safety/Wellness Committee that meets each month to review current safety
policies, incidents and issues. Safety policy and procedural changes are
suggested by Safety/Wellness Committee members based on monthly incidents
that occurred. Follow-up is made by HR Director/Risk Manager to City Manager
and Department Heads, as appropriate, after the Safety/Wellness Committee
meeting in an attempt to reduce the number and severity of future incidents.
E. Improve both internal and external talent management and recruiting to ensure that
the City of Brookings is attracting well-qualified candidates for positions
The HR Department upgraded to NEOGOV and the online application process in
September 2016 which assists with both the internal and external talent
management and recruiting process. This process eliminates hard copies of
applications and applicants only have to complete their information in the
system once. When applicants go to the City of Brookings website and click on
employment, the link takes them right to the NEOGOV website with our City
positions listed. Many government agencies are linking with N EOGOV to assist
with attracting better well-qualified candidates. The City of Brookings will also
continue to recruit locally, statewide and nationally using social media and other
proven advertising opportunities, as appropriate, based on specific position
open.
F. Support departments in minimizing employee risk and maximizing employee
productivity by redesigning performance management and succession planning
processes
The HR/Risk Management Department is continually managing employee risk
and maximizing productivity on a daily basis by ensuring safety measures are
being followed and performance evaluations are being conducted and turned in
on a timely basis. The HR Director reviews all performance evaluations and self-
evaluations to keep a pulse on employee productivity, employee issues and
employee satisfaction; recommends follow-up as needed to the Department
Head; and alerts the City Manager as appropriate for his information or
intervention. The HR Director also sits in on all full-time interviews which assists
with succession planning processes.
G. Continue to resolve payroll/benefits administration inefficiencies in Springbrook
This has been a transition year with Gwen learning her new role in payroll and
Ashley learning the benefit side of payroll to include ACA requirements
reporting, etc. The goal of resolving the inefficiencies continues as Springbrook
was purchased by Accela, so that in itself has caused some unexpected issues,
etc. Accela has scheduled a webinar for us to listen to in early November where
they will be discussing ACA (Affordable Care Act) processing options available for
2016 in Springbrook. In addition, they will be providing us timelines as well as
information on data acquisition, processing and an opportunity for open forum
questions.
Information Technology
A. Rollout Microsoft Office suite 2016
All completed, except for PD due to budgetary constraints. PD will receive this
suite next year.
B. Provide technical support in a timely fashion
All completed, except for PD due to budgetary constraints. PD will receive this
suite next year.
C. Install a new disaster recovery server at an offsite location
This is ongoing and research is being conducted to determine the right location
and specifications for a unit. We currently have funds budgeted in the 2019 CIP.
This disaster recovery site is a high priority since we currently only backup data
on site. If a natural disaster were to wipe this building out, we do not have the
capability to recover redundant data.
D. Upgrade email security box for city hall servers
This has been completed with the roll out of Dell Sonic Wall (our spam filter box).
This appliance has been working really well. Occasional spam/phishing emails
have gotten through, but IT has made an effort to push cyber security
awareness. We have yet to have a catastrophic cyber-attack on our systems.
E. Upgrade Springbrook software and server
This has not been completed, as the Finance Department instructed IT to hold
off until further research was conducted on moving data to the “cloud” vs.
purchasing a physical appliance. We anticipate this will be completed in 2018.
F. Install new firewall for the police department
This was conducted toward the beginning of 2016 when I arrived in my position.
Please note the previous firewall was purchased by the Sheriff’s Department.
IT/PD paid for this one in full. The next upgrade will be shared between the
City/County as both the Sheriff’s Department and Brookings Police Department
utilize this technology.
Library
A. Explore the new library software for online registration options
Cathy Enlow has looked into this and it is not something that we want to do at
this time.
B. Promote customer service by conducting a customer service refresher for all staff
At several staff meetings we went over customer service and ways we can be
better at providing a positive experience at the library
Liquor Store
A. Improve inventory control procedures
Weekly inventory checks are conducted as well as a yearly physical inventory
count
B. Reduce inventory, minimize costs, and maximize working capital
Ongoing efforts are being made.
C. Continue advertising programs and hosting regular wine tastes to increase wine,
liquor, and beer sales
Weekly tastings are done and aggressive advertising is in place. The liquor store
is hosting another Jerry Lohr bottle signing event on October 21.
D. Pursue education programs/opportunities to increase staff knowledge for wine and
beer
Product knowledge development and research is ongoing as well as staying
current with market trends. Product knowledge remains a key component to
customer service.
E. Study schematics from both beer distributors to conduct a beer reset that will provide
an expanded craft beer selection
the reset will allow an expanded craft beer selection and help maximize beer
profit margins.
F. Stay current with the market trends through research and time spent with vendors
remains an ongoing, weekly process.
G. Explore feasibility study of adding a satellite store to enhance customer convenience
and increase sales
this is a delicate issue and something that been put on the “back burner .”
H. Improve staff relationships and trust to help implement creativity, change, and
innovation
Completed the first staff meeting early October and will schedule quarterly
employee meetings. Also, scheduled employee socials to help with team
building. The focus remains to be on customer service as being the key to
success in this department. My motto continues to be: “If you have time to lean,
you have time to clean.”
Parks, Recreation & Forestry
A. Establishing a more transparent environment both internally and externally
We have established a more routine line of communication internally between
staff members within our various department. Examples include monthly staff
meetings, weekly impromptu update meetings and drop-in meeting updates.
Externally we continue to strive for transparency by utilizing various methods
including reports, social media, direct communication and being proactive with
our approach to new initiatives.
B. Greater emphasis on customer service “treating our customers like gold”
On a daily basis our department fields many requests and encounters with the
community. We try to treat all encounters in a professional and respective
manner. An example of this is our Parks & Forestry Superintendent fields
multiple calls on a daily basis regarding boulevard trees and Dutch Elm diseased
trees. He does an outstanding job working with residents who are more often
than not calling to complain. His ability to listen and work with the resident
definitely helps to resolve many of the issues he deals with.
C. Create a work culture within the department so staff understand how valuable their
work is to the department
We are beginning to instill a culture that embraces the philosophy that we
“Create Community through People, Parks and Programs.” We will continue this
effort as it is easy to understand and it helps instill a sense of pride and
ownership within our staff regardless of the task the staff member is responsible
for.
D. Review and refresh marketing efforts
We have begun to improve our departments social media presence on Facebook
and Twitter. We post on a weekly basis and try to incorporate a “Did You Know”
weekly fact regarding our department or the parks and recreation field. We
definitely have room for improvement and will continue to look for avenues to
improve our marketing efforts.
E. Review, update and create (if needed) uniform rental policies for various facilities
Our department has multiple facilities with unique amenities that make it
difficult to have uniform rental policies across the board. We annually review
each facilities rental policies accordingly and will propose changes to policies if
needed. Examples of rental policies within our department include: Dakota
Nature Park, Brookings Activity Center, Larson Ice Center, community garden
beds, park shelters, Armory, school building rentals, Sexauer campground and
athletic field rentals.
F. Implement an internal cost analysis plan for recreation programming
We have recently begun to implement a recreation program budget worksheet
and a program evaluation document. These documents will allow us to plan an
approximate budget for a specific program and allow for a post program
evaluation to determine potential improvement, maintain status quo or
eliminate a specific program.
G. Improve facility management procedures
Our department does a good job with facility management procedures, but there
is definitely room for improvement that includes updating documentation
procedures and facility staff training.
H. Continue developing and cultivating relationships with our various pa rtners
The City of Brookings has established many advantageous relationships with
multiple organizations and businesses. Our department works with many
organizations to offer programs, services and events that benefit people of all
ages, we will continue to cultivate these relationships and look to forward to
building new partners as the City continues to develop. A few examples of
established relationships include: athletic associations, service clubs, Boys & Girls
Club, Brookings School District, SDSU and Brookings Community Band.
Police
A. Reestablish coffee with the cops
Completed
B. Conclude the radio repeater project
Completed
C. Begin intensive drug interdiction through the new drug task force
Completed
D. Improve efficiency of records management between police and the courts system
Pending – waiting on vendor to complete
E. Expand the capabilities of the E-911 center including adding texting and live video
feeds
Pending – waiting on vendor to complete
F. Encourage team building by participating in several exercises to increase job
satisfaction and retention
Staff surveys and interviews on recruitment and retention, painting, ice cream
social, HyVee receipt fundraiser and backyard BBQ’s
Solid Waste
A. Establish a new method for collecting garbage in alleyways
The Collection will be purchasing a 14- yard automated truck in 2021 per are CIP
for alleys, trailer courts and cul-de-sac pickup
B. Study new technique for collecting leaves curbside
In the 2018 CIP the collection will be purchasing an Automated Vacuum Truck for
picking up leaves and paper. The truck will be used by the Collection, Landfill and
Street
C. Find a new drop off site for leaves
We are still doing some research on this.
D. Design a bad weather drop off site for small vehicles
We have placed two eight yard dumpsters on the southeast side of our shop for
small vehicles dumping
E. Develop a location for wet weather conditions
The landfill has developed an area we can move to if weather conditions become
an issue in our daily operations
F. Research policy on accepting waste with winds reaching 35 MPH or over
The landfill has researched this issue and it will be adding a line to it operating
manual about closing it weather enables us to operate. This is standard across
the state.
Street Department
A. Develop a more cooperative relationship with the public
Snow removal brochures inserted in BMU bills.
B. Advance traffic safety procedures to align with best practices
Increased work zone signage and controlled traffic control - “leapfrog” cone
placement for line stripping has proven very effective.
Equipment upgrades - additional safety lighting has been added to new
equipment and will be upgraded to existing equipment as time and budget
allows.
C. Begin fixing equipment issues the proper way
New shop lifts allow for the ability to provide better quality equipment fixes.
D. Upgrade technology and equipment and update various processes
Sign inventory program – On track to start inputting sign data into program by
end of November 2016.
Leaf Vacuum Truck – Included in landfill CIP for 2018
E. Develop the department’s “new normal” to fit the future facility
New shop – New level of cleanliness and organization has been established.
Lean Team
A. Volunteer Application
Streamlined the City’s volunteer application (not to be confused with the City
Clerk’s volunteer board application). The application is now one page, whereas
the previous one was 2 or 3 pages.
B. Research was conducted for the use of a new code enforcement program
Mike Struck is currently waiting on Accela (formerly Springbrook) to present a
proposal.
C. Local Lean Consortium
This group will most likely meet quarterly to share ideas and training. We are
looking at ways to partner to improve the greater Brookings community.
o School District
o SDSU
o Daktronics
o Falcon Plastics
o 3M
o Several Banks
o Brookings Hospital
D. Supply swap
Currently departments purchase items that are reusable. Ashley came up with
the idea to create a central “store” for departments to put extra items in for
other departments to use. This will eliminate the departments/employees
paying for items that are already in abundance at the City.
E. Website Updates
Streamlined the way departments can update their departmental website on the
City’s page. Now a department head can designate a “webmaster” in their
department to make updates instead of going through the City Clerk’s Office.
F. Street Department Sign Software
The Lean Team identified a company in Brookings (Banner) to allow the Street
Department to pilot and use a beta sign program instead of purchasing a
$5000.00 program from a vendor. Banner is offering this service to the City at
practically no charge (they will bill the Street Department for troubleshooting.
They anticipate it will not exceed $2000.00).
G. IT
The IT department will be adding employee information in the Outlook directory
for those who choose to lookup phone numbers electronically rather than
manually (flipping through the paper directory).
H. HR
NEOGOV will drastically streamline the way we advertise and hire new
employees. HR now has access to a 20 million subscriber group, can advertise
applications electronically, accept applications electronically, route applications
to department heads electronically, and even notify applicants of their status
electronically. This software also makes all job descriptions available online, thus
improving transparency. This project was headed up by Kevin Catlin, but the
Lean Team did have some input on the application process and how it could be
improved. That’s when Kevin thought of the idea.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0721,Version:1
Review of Major Construction and Program Projects for 2017.
Summary:
The following is a listing of the most significant construction and program project activities slated for
2017. Each of these items are budgeted or otherwise planned for work next year as previously
determined by the City Council. As you can see, several are multi-year projects that span the
duration of one calendar year. The annual strategic planning session is slated for May, 2017 which
could have an impact on this list. It is not exhaustive by any means but is intended to place serve as
a reminder which issues we can expect to be a high profile on our policy agenda for next year.
Construction Projects
Airport crosswind runway reconstruction $1,091,810
South Main Avenue Fire Station $1,366,000
Highway 14 gateway Project $ 600,000
Athletic Complex parking lot reconstruction $ 200,000
Playground ADA compliant surfacing transition plan $ 150,000
Sidewalk ADA compliant transition plan $ 70,000
Pioneer Park playground equipment $ 70,000
15th Avenue & 7th Street Improvement Project $2,000,000
20th Street South Improvement Project $1,000,000
Annual street maintenance chip seal project $ 305,000
Street improvements/overlays/traffic signals @ several locations $1,000,000
Alley improvement/assessments $ 100,000
Community Cultural Center renovation (Carnegie Library)$ 490,000
Armory bldg./property re-development/rehabilitation $ TBD
Highway 14 East (6th St) re-construction (coordinate with SDDOT)$ state
Programmatic Projects
Comprehensive Master Plan re-write
Bicycle Master Plan completion, and initial program implementation
Park District Master Plan
Recreation Center Development Plan
Affordable Housing Task Force committee recommendations
20th Street South Overpass/Interchange program planning
Sustainability Council work plan projects
Public Arts Commission work plan projects
Implementation of parking permit program
Swiftel Center strategic planning process
University-Community Coalition activities
Brookings Marketplace development activities
Retail development; Brookings Marketplace/Wilbert Square/Prairie Hills
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File #:ID 2016-0721,Version:1
Re-write Joint Jurisdictional Zoning Code with Brookings County
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0734,Version:1
Presentation of the Small MS4 Storm Water Management Program Goals from 2015.
Summary:
City Engineer Jackie Lanning will give a presentation of the Small MS4 Storm Water Management
Program Goals from 2015 and a preview of 2017 Program Goals related to water quality.
Background:
City Engineer Jackie Lanning will give a presentation on the Small MS4 Storm Water Management
Program Goals from 2015. The federal Clean Water Act, through the development of National Storm
Water Regulations, established a Storm Water Management Program. This program is intended to
improve surface water quality by reducing the quantity of pollutants that storm water picks up and
carries into storm sewer systems during storm events. Common pollutants include oil and grease
from roadways and parking lots, pesticides from lawns, sediment from construction sites, and
discarded trash. These pollutants can impair the waterways, thereby discouraging recreational use of
the resource, contaminating drinking water supplies, and interfering with habitat for fish, other aquatic
organisms, and wildlife.
The first phase of these rules, called Phase I, began in 1990 and affected large cities and
construction sites larger than 5 acres. The second phase of these rules, called Phase II, became
effective on March 10, 2003 for municipalities with a population greater than 10,000, which are called
Municipal Separate Storm Sewer Systems (MS4s). These cities were permitted under the South
Dakota Department of Natural Resources since SDDENR was designated as the permitting authority.
As a part of the Storm Water Permit, each municipality must maintain a Storm Water Management
Program.
The program must address, at a minimum, the following items:
1.Public education and outreach;
2.Public participation/involvement;
3.Illicit discharge detection and elimination;
4.Construction site storm water runoff control;
5.Post-construction storm water management; and,
6.Pollution prevention/good housekeeping for municipal operations.
The presentation will highlight the achievements from 2015 of the Small MS4 Storm Water
Management Program Goals and provide a preview of 2017 Program Goals related to water quality.
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