HomeMy WebLinkAbout2016_09_27 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class,
embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future
through dedication, generosity and authenticity. Bring your dreams!"
Council Chambers6:30 PMTuesday, September 27, 2016
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:30 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and
will be acted upon by the Council at one time, without discussion, unless a member of
the Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2016-0628 Action on various appointments to City Boards, Committees and
Commissions.
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
Page 1 City of Brookings
September 27, 2016City Council Meeting Agenda
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2016-0630 Invite by Human Rights Commission to attend the Community Common
Read panel forum, “Depression is not a Choice” on October 3rd.
PosterAttachments:
5.D.ID 2016-0631 Downtown Brookings, Inc. Quarterly Report
5.E.ID 2016-0629 Presentation on Brookings County Drug Court.
6. Contracts/Change Orders:
6.A.RES 16-081 Action on Resolution 16-081, a Resolution Awarding Snow Removal
Equipment Contracts.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 16-020 Introduction and First Reading on Ordinance 16-020, an Ordinance
authorizing Supplemental Appropriation #2 to the 2016 Budget. Public
Hearing: October 11, 2016.
OrdinanceAttachments:
7.B.ORD 16-021 Introduction and First Reading on Ordinance 16-021, an Ordinance to
Rezone a portion of Section 19-T110-R49W (as referenced on
approved Wilbert Square Addition Preliminary Plat dated November 24,
2015 as Lots 1-3, Block 1, Wilbert Square Addition), from a Highway
Business B-4 District to a Planned Development District. Public
Hearing: October 11, 2016.
Ordinance
PC Minutes
Notice
Preliminary Plat
Zoning Map
Rezoning Proposal
Attachments:
Page 2 City of Brookings
September 27, 2016City Council Meeting Agenda
8. Public Hearings and Second Readings:
8.A.ID 2016-0626 Public Hearing and Action on a temporary alcohol application to operate
within the City of Brookings, South Dakota, for the parking lot located at
Old Market Eatery, LLC, Jesse Lee, owner, 424 5th Street, Brookings,
South Dakota, to host a wedding reception on October 7, 2016.
Public NoticeAttachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
9. Other Business:
9.A.RES 16-080 Action on Resolution 16-080, a Resolution Setting the Unit Financial
Charge for the 2017, 2018, and 2019 Storm Drainage Fees.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Mary Kidwiler, Ope Niemeyer, and Nick Wendell
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0628,Version:1
Action on various appointments to City Boards, Committees and Commissions.
Summary:
Mayor Tim Reed has submitted the following appointment recommendations for City Council advice
and consent:
Library Board
Number of positions:1
Term Length:3 years
Residency Requirement: Required
The Library Board is responsible for the appointment of the Librarian, the conduct of business and
development of policies for the Brookings Public Library materials, the governance of the library
and the use of the public library services and materials.
Mayor’s Recommendation:
1.Appoint James Rice
Park & Recreation Board
Number of positions:2 (1 - High School Student Representative)
Term Length:3 years
Residency Requirement:Not Required
The Park & Recreation Board provides advice to the Director of Parks, Recreation and Forestry to
assist in fulfilling the administering of the public park system, recreation programs and city forestry
program. The Board also advises the City Council and makes recommendations on matters
regarding park capital improvements and planning.
Mayor’s Recommendation:
1.Appoint Doug Smith
2.Appoint Thomas Thvedt (High School Student Representative)
Planning Commission
Number of positions:1
Term Length:5 years
Residency Requirement:Required for 7 members
The City Planning Commission is responsible for the city comprehensive plan for the physical
development of the city, including areas outside the boundaries of the city and within the planning
jurisdiction.
Mayor’s Recommendation:
1.Appoint Ryan Murphy
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File #:ID 2016-0628,Version:1
Recommendation:
Staff recommends approval.
City of Brookings Printed on 9/22/2016Page 2 of 2
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0630,Version:1
Invite by Human Rights Commission to attend the Community Common Read panel forum,
“Depression is not a Choice” on October 3rd.
Summary:
Members of the Brookings Human Rights Commission will be present to invite the City Council and
public to attend the October 3rd Forum on mental health issues.
Attachments:
Poster
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Questions, please call (605) 692-6281 or email bep.57006@gmail.com or sthornes@cityofbrookings.org
Brookings
Empowerment
Project, Inc.
DEPRESSIONis NOT a choice
a panel discussion
October 3, 2016
Brookings City & County
6:30 pm
Government Center520 3rd Street, 3rd Floor Chambers
PANELISTS
CHAD ADAMSON, Mickelson Middle School Counselor
PHYLLIS ARENDS, NAMI Sioux Falls
MADELINE CARROLL-SCHAAL, PA-C, East Central Behavioral Health
LIEUTENANT JUSTINA DIAMOND, Brookings Police Department
TERESSA KARL, BE! A Lifesaver
MATTHEW STANLEY, DO, Avera Behavioral Health Center
MODERATOR - LOWELL HAAG, Brookings Empowerment Project, Inc.
Attendees are welcome to join a candlelight walk hosted by
NAMI Brookings & Sioux Falls following the forum.
October is Mental Health Awareness Month
Start a conversation today
Refreshments will be served prior to the panel discussion.
part of the Community Common Read
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0631,Version:1
Downtown Brookings, Inc. Quarterly Report
Summary:
Elliot Johnson, DBI Director, will provide an update to the Mayor and City Council on current and
upcoming events.
City of Brookings Printed on 9/22/2016Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0629,Version:1
Presentation on Brookings County Drug Court.
Summary:
Chief Deputy State’s Attorney Abigail Howard will present information to the City Council on the
Brookings County Drug Court.
City of Brookings Printed on 9/22/2016Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-081,Version:1
Action on Resolution 16-081, a Resolution Awarding Snow Removal Equipment Contracts.
Summary:
Bids were opened on Tuesday, September 13, 2016 at 1:30 p.m. at the Brookings City & County
Government Center for snow removal equipment bid awards.
Recommendation:
The Brookings Street Department recommends the following bid awards.
Three (3) Motorgraders with wings.
VJ Ahlers Excavating Inc, JD772CH, $165.00/hr.; Bowes Construction, two 140H, $195.00/hr.
One (1) 3- to 6-Yard Loader.
Winter Inc, JD624K, 3.5 cubic yards, $145.00/hr.
Four (4) Loaders with Reversible Blades.
Only three bids were received. Concrete Contractors Inc, two WA250’s, $190.00/hr. each; Bowes
Construction, 950 CAT, $195.00/hr.
Eight (8) End-Dump Trucks.
VJ Ahlers Excavating Inc, #2, 25 cubic yards, $125.00/hr.; Winter Inc, #28, 23.34 cubic yards,
$120.00/hr.; Prussman Contracting Inc, #19, 22.8 cubic yards, $125.00/hr.; Prussman Contracting
Inc, #20, 22.8 cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards, $110.00/hr.;
Bowes Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes Construction, #24, 22.7 cubic yards,
$125.00/hr.; Prussman Contracting Inc, #22, 22.2 cubic yards, $125.00/hr.
Attachments:
Resolution
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Resolution 16-081
Resolution Awarding Snow Removal Equipment Contracts
Whereas, the City of Brookings opened bids for Snow Removal Equipment on Tuesday,
September 13, 2016 at 1:30 pm at Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for Snow Removal
Equipment: Three (3) Motorgraders with Wings: Three bids were received. VJ Ahlers
Excavating Inc, JD772CH, $165.00/hr.; Bowes Construction, two 140H, $195.00/hr.
One (1) 3- to 6-Yard Loader: Winter Inc, JD624K, 3.5 cubic yards, $145.00/hr; VJ
Ahlers, JD624, 3.5 cubic yards, $150.00/hr; Bowes Construction, 966H CAT, 5.25 cubic
yards, $220.00/hr. Four (4) Loaders with Reversible Blades: Only three bids were
received. Concrete Contractors Inc, two WA250’s, $190.00/hr. each; Bowes
Construction, 950 CAT, $195.00/hr. Eight (8) End-Dump Trucks: VJ Ahlers Excavating
Inc, #2, 25 cubic yards, $125.00/hr.; Winter Inc, #28, 23.34 cubic yards, $120.00/hr.;
Prussman Contracting Inc, #19, 22.8 cubic yards, $125.00/hr.; Prussman Contracting
Inc, #20, 22.8 cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards,
$110.00/hr.; Bowes Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes
Construction, #24, 22.7 cubic yards, $125.00/hr.; Prussman Contracting Inc, #22, 22.2
cubic yards, $125.00/hr.; Prussman Contracting Inc, #21, 20.6 cubic yards, $125.00/hr.;
Prussman Contracting Inc, #23, 19.5 cubic yards, $125.00/hr.
Now Therefore, Be It Resolved the following bids be accepted: Three (3) Motorgraders
with Wings: VJ Ahlers Excavating Inc, JD772CH, $165.00/hr.; Bowes Construction, two
140H, $195.00/hr. One (1) 3- to 6-Yard Loader: Winter Inc, JD624K, 3.5 cubic yards,
$145.00/hr. Four (4) Loaders with Reversible Blades: Only three bids were received.
Concrete Contractors Inc, two WA250’s, $190.00/hr. each; Bowes Construction, 950
CAT, $195.00/hr. Eight (8) End-Dump Trucks: VJ Ahlers Excavating Inc, #2, 25 cubic
yards, $125.00/hr.; Winter Inc, #28, 23.34 cubic yards, $120.00/hr.; Prussman
Contracting Inc, #19, 22.8 cubic yards, $125.00/hr.; Prussman Contracting Inc, #20,
22.8 cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards,
$110.00/hr.; Bowes Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes
Construction, #24, 22.7 cubic yards, $125.00/hr.; Prussman Contracting Inc, #22, 22.2
cubic yards, $125.00/hr.
Passed and approved this 27th day of September, 2016.
CITY OF BROOKINGS
________________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-020,Version:1
Introduction and First Reading on Ordinance 16-020, an Ordinance authorizing Supplemental
Appropriation #2 to the 2016 Budget. Public Hearing: October 11, 2016.
Summary:
This ordinance will amend the 2016 Budget to decrease expenditures in accounts where savings
have occurred, to provide for transfers of cash from one fund to another, to increase expenditures for
accounts where unanticipated expenditures have occurred, and to increase expenditures for
unbudgeted projects authorized by the City Council.
Background:
Occasionally it is necessary to adjust the budget for events that were unknown when the original
budget was adopted. In 2016, the City Council authorized additional spending for a Bike Master
Plan, a Comprehensive Master Plan, a settlement with Bel Brands for the construction of the
digester, and the purchase of property adjacent to the Park Shop. In addition, the City experienced
some unexpected major repairs to facilities which include the HVAC system at the Library, the
irrigation system at Fishback Soccer Fields, and sandblasting and repainting the main pool at the
aquatics facility. Other smaller adjustment for both increases and decreases were made to keep the
budget in balance and better reflect the actual needs.
Fiscal Impact:
The Overall impact to the GENERAL FUND includes:
Uses:
$ 549,280.00 Increase in Expenditures
$ (107,663.00) Decrease in Expenditures
$1,095,230.00 Transfer GF cash reserves to Bel Digester Fund
$ 558,126.26 Transfer Cash to 75% Tax Fund- STP funds to be spent in 2017
$2,094,973.26 Total Uses for General Fund Amendment
Sources:
$ 111,975.00 Increase in Revenues
$ 1,095,230.00 General Fund cash reserves (Bel Digester settlement)
$ 100,000.00 General Fund cash reserves (Comprehensive Master Plan)
$ 67,000.00 General Fund cash reserves (Bicycle Master Plan)
$ 100,000.00 Contingency Account in General Fund (HVAC for Library)
$ 65,000.00 Contingency Account in General Fund (Pool Repair)
$ 558,126.26 Cash was receipted in GF but will be spent from 75% Tax in 2017
$2,097,331.26 Total Sources for General Fund Amendment
Overall impact to SPECIAL REVENUE FUNDS includes:
Uses:
City of Brookings Printed on 9/22/2016Page 1 of 2
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File #:ORD 16-020,Version:1
$ 55,000.00 Transfer Cash to New Fire Substation Fund
$74,500.00 Transfer cash to GF for purchase of property adjacent to park shop
$ 129,500.00 Total Uses for Special Revenue Funds
Sources:
$ 675,863.00 Increase in revenue
$ 632,626.26 Increase in cash transferred in
$1,308,489.26 Total Sources for Special Revenue Funds
Overall impact to CAPITAL PROJECT FUNDS includes:
Uses:
$1,179,093.00 Increase in Expenditures
$ 124,500.00 Transfer Cash out in preparation of closing fund
$1,303,593.00 Total Uses for Capital Project Funds
Sources:
$1,150,230.00 Transfer Cash in from other departments
$ 153,363.00 Existing cash
$1,303,593.00 Total Sources for Capital Project Funds
Recommendation:
Staff recommend approval.
Attachments:
Ordinance
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Ordinance 16‐020
An Ordinance authorizing Supplemental Appropriation #2 to the 2106 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State law (SDCL 9‐21‐7) and the City Charter (4.06 (a)) permit supplemental appropriations provided
there are sufficient funds and revenues available to pay the appropriation when it becomes due.
Now, therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following
budget adjustments to the 2016 budget:
Change
Increase
General Fund (Decrease) Reason
101‐000‐6‐700‐00 Transfer in General Fund 50,000.00$ Transfer cash from Dakota Nature Park project substantially
complete preparing to close fund
101‐000‐6‐700‐03 Transfer in from 75% Tax 74,500.00$ Transfer cash to pay for Property adjacent to park shop
101‐431‐4‐334‐09 Grants (14,025.00)$ Actual Mosquito Grant Funds less than anticipated
101‐448‐4‐334‐09 Grants 1,500.00$ Received 3M Grant Donation for program supplies
Total Change in General Fund Revenues 111,975.00$
General Fund Expenditures
101‐403‐5‐430‐02 Bike Advisory Committee 67,000.00$ Council approved contract with Toole for Bicycle Master Plan
101‐405‐5‐856‐99 Contingency Fund (165,000.00)$ $100,000 for Library HVAC replacement & $65,000 for Pool
Sandblasting and repainting due to paint flaking issue
101‐414‐5‐123‐00 Group Insurance (10,000.00)$ Adjust insurance to current staff needs
101‐415‐5‐101‐00 Regular Pay (40,000.00)$ Cost savings due to not replacing Deputy Finance position
101‐415‐5‐120‐00 FICA (3,000.00)$ Cost savings due to not replacing Deputy Finance position
101‐415‐5‐123‐00 Group Insurance (12,000.00)$ Cost savings due to not replacing Deputy Finance position
101‐418‐5‐422‐03 Consulting/Engineering 100,000.00$ Council authorized to conduct Comprehensive Master Plan
101‐420‐5‐429‐03 Cleaning Services (10,000.00)$ Contracted cleaning services less than anticipated
101‐421‐5‐425‐05 Maintenance Building 5,305.00$ New contract for services to maintain HVAC systems
101‐421‐5‐940‐00 Other Capital (11,000.00)$ Will not be implementing Phase 3 of Zuercher
101‐431‐5‐130‐00 Workmans Compensation 1,846.00$ Adjust insurance to actual cost
101‐431‐5‐424‐06 Rent 28,000.00$ Rent for temporary location during construction
101‐431‐5‐426‐10 Gasoline (4,000.00)$ Fuel prices less than anticipated
101‐431‐5‐426‐13 Diesel Fuel (1,000.00)$ Fuel prices less than anticipated
101‐431‐5‐426‐18 Gravel 5,100.00$ Gravel for Medary Ave South Project
101‐431‐5‐426‐19 Bituminous Material 5,000.00$ Large repair areas required additional chip seal
101‐431‐5‐428‐02 Electric & Water 3,000.00$ Additional water charges, and temp power for construction
101‐431‐5‐428‐04 Street Lights & Traffic Signal 10,213.00$ Repairs to damage from accidents and lightening
101‐431‐5‐950‐01 Capital less than $5,000 2,000.00$ Purchase tablets for Sign Management Program
101‐442‐5‐426‐10 Gasoline (2,000.00)$ Fuel prices less than anticipated
Change
Increase
General Fund Expenditures (continued) (Decrease) Reason
101‐448‐5‐101‐00 Regular Pay 7,300.00$ Recreation manager wages budgeted in wrong account
101‐448‐5‐101‐01 Temporary Pay 1,500.00$ Increase in temp pay due to increase in programs offered
101‐448‐5‐101‐06 Car Allowance 625.00$ Recreation manager wages budgeted in wrong account
101‐448‐5‐120‐00 FICA 800.00$ Recreation manager wages budgeted in wrong account
101‐448‐5‐121‐09 Retirement 500.00$ Recreation manager wages budgeted in wrong account
101‐448‐5‐123‐00 Group Insurance 800.00$ Recreation manager wages budgeted in wrong account
101‐448‐5‐421‐00 Insurance (4,638.00)$ Adjust insurance to actual cost
101‐448‐5‐426‐03 Supplies 2,000.00$ Increase due to additional programs and maintenance supplies
101‐449‐5‐101‐00 Regular Pay (7,300.00)$ Recreation manager wages budgeted in wrong account
101‐449‐5‐101‐06 Car Allowance (625.00)$ Recreation manager wages budgeted in wrong account
101‐449‐5‐120‐00 FICA (800.00)$ Recreation manager wages budgeted in wrong account
101‐449‐5‐121‐09 Retirement (500.00)$ Recreation manager wages budgeted in wrong account
101‐449‐5‐123‐00 Group Insurance (800.00)$ Recreation manager wages budgeted in wrong account
101‐449‐5‐425‐04 Maintenance Equipment 1,582.00$ Pool cylinder replaced due to paint pealing issue
101‐449‐5‐911‐00 Buildings & Structure 81,700.00$ Sand blast and repaint pool due to paint peeling and causing
safety issue
101‐452‐5‐940‐00 Other Capital 28,732.00$ To locate and install a well for Fishback Soccer Park
101‐452‐5‐940‐00 Other Capital 74,500.00$ Council approved purchase of property adjacent to Park &
Forestry Shop
101‐453‐5‐130‐00 Workmans Compensation 2,028.00$ Adjust insurance to actual cost
101‐453‐5‐422‐07 Contracting Services 2,192.00$ New contract for services to maintain HVAC systems
101‐453‐5‐930‐00 Machinery & Equipment 14,035.00$ Repairs to compressors at Larsons Ice Arena
101‐455‐5‐920‐00 Furniture & Equipment 103,522.00$ Replace HAVC system at Library
101‐495‐7‐899‐05 Transfer Out 558,126.26$ Transfer STP cash received in 2016 to fund 213 to be used for
projects in 2017
101‐495‐7‐899‐05 Transfer Out 1,095,230.00$ Transfer General Fund Reserve Cash to Digester to pay
negotiated expenses
Total Change in General Fund Expenditures 1,929,973.26$
Special Revenue Funds
25% Sales & Use Tax ‐ Change in Expenditure
212‐000‐7‐899‐20 Transfer Out 55,000.00$ Transfer cash to Fire Substation Fund for
architectural/engineering exp
75% Sales & Use Tax ‐ Change in Revenues & Expenditures
213‐000‐4‐334‐09 Grant Revenue 675,863.00$ Funds received from the State for Railroad project to be used
on 2017 projects
213‐000‐6‐700‐17 Transfer In 558,126.26$ Transfer in from General Fund ‐ STP cash received to be used
on 2017 projects
213‐000‐6‐700‐17 Transfer In 74,500.00$ Transfer cash from Dakota Nature Park project substantially
complete preparing to close fund
213‐000‐7‐899‐00 Transfer Out to General Fund 74,500.00$ Transfer to pay for property purchased adjacent to Park Shop
Change
Increase
Capital Project Funds (Decrease) Reason
Fire Substation Project ‐ Change in Revenues & Expenditures
505‐000‐6‐700‐04 Transfer In 55,000.00$ Transfer in from 25% sales tax for architectural/engineering exp
505‐000‐5‐422‐03 Consulting & Engineering 55,000.00$ Architectural/Engineering for new South Fire Substation
Dakota Nature Park Project ‐ Change in Expenditure
519‐000‐5‐940‐00 Park Development 28,863.00$ Reseal log building and replace doors to make building secure
519‐000‐7‐899‐00 Transfer Out to General Fund 50,000.00$ Project substantially complete preparing to close fund
519‐000‐7‐899‐20 Transfer Out to 75% Sales Tax Fund 74,500.00$ Project substantially complete preparing to close fund
Bel Digester ‐ Change in Revenue & Expenditures
522‐000‐6‐700‐14 Transfer In 1,095,230.00$ Transfer in from General Fund Reserve to pay negotiated
expenses
522‐000‐5‐433‐01 Project Expenses 1,095,230.00$ Expenses City will pay per settlement
All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: September 27, 2016
Second Reading: October 11, 2016
Published:
CITYOFBROOKINGS
___________________________
Tim Reed, Mayor
_____________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 16-021,Version:1
Introduction and First Reading on Ordinance 16-021, an Ordinance to Rezone a portion of Section 19
-T110-R49W (as referenced on approved Wilbert Square Addition Preliminary Plat dated November
24, 2015 as Lots 1-3, Block 1, Wilbert Square Addition), from a Highway Business B-4 District to a
Planned Development District. Public Hearing: October 11, 2016.
Summary:
The applicant is seeking to rezone property to a Planned Development District (PDD) with an
underlying B-2 District for a future mixed use development.
Background:
The property is located immediately north of Lowe’s along 25th Avenue. The area includes a mix of
commercial and residential uses. The Preliminary Plat for Wilbert Square Addition was approved by
the City Council on November 24, 2015.
The PDD is intended to provide flexibility for creative, efficient, and well-planned urban development
that allows for a mix of compatible uses. The Initial Development Plan shows two buildings with a
mix of retail, office, restaurant, and residential apartments contained within two phases of
development. There are 56 1-Bedroom apartments planned with the first phase. The structures are
both 12,000 square feet in size and will be up to four stories in height. The parking will be in front of
both buildings and the site will be accessed off a new street, Wilbert Court.
An Initial Development Plan is required with a PDD rezoning request to see the general project layout
and evaluate the concept with the purpose of the PDD. The compatibility of proposed land uses,
development design, building placement, and the need for flexibility outside of the traditional zoning
districts, are all factors to be considered. The area to be rezoned includes all development and to the
centerline of Wilbert Court.
The proposed underlying B-2 District allows for office, retail, restaurant and mixed
commercial/residential uses.
Recommendation:
Planning Commission voted 8-0 to recommend approval.
Attachments:
Ordinance
Minutes
Notice
Preliminary Plat
Zoning Map
Rezoning Proposal
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File #:ORD 16-021,Version:1
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Ordinance 16-021
An Ordinance to change the Zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State
of South Dakota, described as follows, to-wit:
Wilbert Square Addition in the SW1/4 of Section 19-T110N-R49W (as referenced
on approved Wilbert Square Addition Preliminary Plat dated November 24, 2015 as
Lots 1 – 3, Block 1, Wilbert Square Addition), from a Highway Business B-4 District
to a Planned Development District.
In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances
of Brookings, South Dakota, as said districts are more fully set forth and described in
Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South
Dakota.
Section 2. The permitted use of the property heretofore described be and the same is
hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17-13
of the City of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading: September 27, 2016
Second Reading and Adoption: October 11, 2016
Published:
CITY OF BROOKINGS, SD
________________________
Tim Reed, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
PLANNING COMMISSION OFFICIAL MINUTES- SEPTEMBER 6, 2016
Item #5a –Den-Wil Investments Inc has submitted a petition to rezone Wilbert Square
Addition in the SW1/4 of Section 19-T110N-R49W (as referenced on approved Wilbert
Square Addition Preliminary Plat dated November 24, 2015 as Lots 1-3, Block 1, Wilbert
Square Addition), from a Highway Business B-4 District to a Planned Development
District.
(Heuton/Gregg) Motion to approve the rezone request. All present voted aye. MOTION
CARRIED
(Heuton/Tornquist) Amendment to the motion to remove “Automobile Sales,
Telecommunication towers, and Repair garages” from the list of permitted uses and
conditional uses allowed in a B-2 Zone. All present voted aye. AMENDMENT
CARRIED.
The motion as amended was voted on. All present voted aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #5a – Struck explained that the developer is looking into a mixed use concept on
the lots being proposed for a rezone. Struck stated that a traditional B4 zoning district
doesn’t allow for mixed uses and the PDD would allow for flexibility in the area. The
intial concept is to have commercial use on the first floor and residential uses above.
Struck explained that Wilbert Court which is indicated on the drawings has not been
platted yet. He also indicated that to the north of the proposed area is the Research
Park and to the west is Innovation Village. Heuton inquired about the separation of
tenant parking from customer parking. JR explained that currently they are thinking that
the parking towards the front of the development will be for the commercial parking and
the parking around the outside will be for residential, however they haven’t ruled out
underground parking yet. Struck asked if the Wilbert Court will be a private street or a
public right-of-way? JR stated that currently the intention is to make it a public right-of-
way. Pierce asked about the size of the detention pond and what it will be used for due
to its larger size? JR stated that it is just shy of a half acre and it will have a slope on it
to allow them to mow it. They are also planning to landscape around it and have a
fountain in the middle. JR explained that all the units in Phase 1 that face the north will
have decks looking out towards the pond. Heuton asked if this pond would service just
this development? JR stated that it will service about 60% of Wilbert Square. Pierce
asked if the City had seen this drainage plan and approved it? Lanning explained that
the drainage plan will be submitted at the time of the Initial Development Plan, so she
hasn’t seen any plans yet. Tornquist inquired if this is a Planned Development District
then this zoning doesn’t have to comply with the B-4 or the Residential guidelines or
regulations? Struck stated that the applicant is proposing a PDD with an underlying B-2
zone, but this hasn’t been finalized yet. He stated that the plan could be approved with
a B-2 zoning because they do meet the setback requirements and the parking so they
aren’t looking for any particular concessions at this time. But one advantage to the
rezone is the commission does have the ability to limit some of the uses within the
District. Struck explained the slight differences between the B-2 and B-4 zoning. Pierce
asked “if the Planning Commission does have restrictions they would like applied,
should this be indicated now?” Struck stated that the Planning Commission will have an
opportunity to restrict uses during the IDP and FDP process, but it may be a good idea
to indicate to the developer, now, some thoughts of the Planning Commission.
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act,
please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN That Den-Wil Investments, Inc. submitted a petition to
rezone the following described real estate in the City of Brookings, in Brookings County,
South Dakota:
Wilbert Square Addition in the SW1/4 of Section 19-T110N-R49W (as referenced
on approved Wilbert Square Addition Preliminary Plat dated November 24, 2015 as
Lots 1 – 3, Block 1, Wilbert Square Addition), from a Highway Business B-4 District
to a Planned Development District.
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, September 6th, in the Chambers Room on
the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 26th day of August.
____________________________
Mike Struck
Community Development Director
PRELIMINARY PLAT
B-4 PDD
B-4
PDD
A
A
B-4
A
I-1R
A
A
B-4
A
A
A
A
A
I-1
A A
AA
PDDR-3
R-3
B-4
B-4
B-5
I-1A
R-3
PDD
R-3 R-3
A
R-3R-3
A
R-3 R-3
B-4B-4
PDD
R-3
I-1R
R-3
I-1R
R-3
B-5
R-3
PDD
A
B-4
PDD
B-4
B-4I 2922ND AVE9 T H S T
RA
MP11 T H S T
25TH AVER E S E A R C H P K W Y
10 T H S T
RAMPI 29Wilbert Square Rezoning Proposal
²Legend
Proposed Rezone Area
I 2922ND AVE9 T H S T
RA
MP11 T H S T
25TH AVER E S E A R C H P K W Y
N I C O L E L N
3
2
N
D
A
V
E
10 T H S T
M I L L E R D R
RAMPI 29Wilbert Square Rezoning Proposal
²Legend
Proposed Rezone Area
LowesRunnings
Taco Bell
Comfort SuitesInnovation VillageApartments
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2016-0626,Version:1
Public Hearing and Action on a temporary alcohol application to operate within the City of Brookings,
South Dakota, for the parking lot located at Old Market Eatery, LLC, Jesse Lee, owner, 424 5th
Street, Brookings, South Dakota, to host a wedding reception on October 7, 2016.
Summary:
Jesse Lee, owner, Old Market Eatery, LLC, has applied for a temporary alcohol license for a wedding
reception to be held in the parking lot at 424 5th Street, on October 7, 2016. All temporary alcohol
licenses must be approved by the City Council through use of a public hearing. All documents have
been filed with the City pertaining to insurance and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Public Notice
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NOTICE OF PUBLIC HEARING
Sale of Alcoholic Beverages
NOTICE IS HEREBY GIVEN that the Brookings City Council in and for the City of
Brookings, South Dakota, on September 27, 2016, at 6:00 p.m. in the Brookings City &
County Government Center Chambers, 520 Third Street, will meet in regular session to
consider an application for an temporary alcohol license to operate within the City of
Brookings, South Dakota, for the parking lot located at Old Market Eatery, LLC, Jesse
Lee, owner, 424 5th Street, Brookings, South Dakota, to host a wedding reception on
October 7, 2016. At which time and place all persons interested will be given a full, fair
and complete hearing thereon.
Dated at Brookings, South Dakota, this 21st day of September, 2016.
Shari Thornes, City Clerk
Published time(s) at an approximate cost $ .
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 16-080,Version:1
Action on Resolution 16-080, a Resolution Setting the Unit Financial Charge for the 2017, 2018, and
2019 Storm Drainage Fees.
Summary:
This resolution will approve the Unit Financial Charge for the 2017, 2018, and 2019 Storm Drainage
Fees.
Background:
The Storm Drainage Fee ordinance was adopted in 1980s, which allows the City to collect a
Drainage Fee on all properties in the city limits, including tax exempt agencies such as South Dakota
State University, US Post Office, Department of Transportation, and others. The collected fees are
deposited in the Storm Drainage Budget and are used to maintain and enhance the current storm
sewer system, purchase property for drainage projects, construct new drainage facilities, in addition
to making storm sewer repairs, pipe cleaning, and Phase II DENR storm water quality requirements.
The City Council approves the unit financial charge each year and it is used to calculate the Drainage
Fees for each property. The Drainage Fee calculation is determined using the following formula:
square footage of the parcel x the runoff weighting factor x the unit financial charge
History:
For a history of the Drainage Fee, the unit financial charge was .00019 in 2006, .00036 from 2007
through 2009, and .00054 from 2010 to 2016. The increase in the Drainage Fee has been used to
fund maintenance and drainage improvement projects listed in the City Budget.
The following is an example of the amount charged on a typical residential lot that is 10,000 square
feet:
2006 cost: $14.25 2007 to 2009 cost: $27.00 2010-2015 cost: $40.50
The financial charge is set in the fall each year and the Storm Drainage Fees are calculated and
submitted to Brookings County for the property tax billing, which will be collected the following year.
The fee is examined each year to determine if there is a need for additional funds to cover
maintenance and project costs. The City Council held discussion at their September 13, 2016
Council meeting. After discussion, they directed staff to prepare a resolution with 15% rate increase
over a three-year period, which will result in the following unit financial charges:
2017 Unit Financial Charge: 0.000567
2018 Unit Financial Charge: 0.000595
2019 Unit Financial Charge: 0.000625
Fiscal Impact:
City of Brookings Printed on 9/22/2016Page 1 of 2
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File #:RES 16-080,Version:1
The Drainage Fee Revenue will be collected and deposited into the Storm Drainage Fund.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
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Resolution 16-080
Resolution Setting the Unit Financial Charge for the 2017, 2018, and 2019
Storm Drainage Fees
Whereas, Chapter 72, Article II, of Code of Ordinances for the City of Brookings
provides for setting the unit financial charge of Storm Drainage by Resolution; and
Whereas, the unit financial charge will be increased by 15% over a three-year period.
Now, Therefore, Be It Resolved that the unit financial charge for 2017 shall be
0.000567, the unit financial charge for 2018 shall be 0.000595, and the unit financial
charge for 2019 shall be 0.000625 for Storm Drainage purposes.
Passed and approved this 27th day of September, 2016.
CITY OF BROOKINGS
___________________________________
Tim Reed, Mayor
ATTEST:
___________________________________
Shari Thornes, City Clerk