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HomeMy WebLinkAbout2016_07_19 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Community Room5:00 PMTuesday, July 19, 2016 Study Session The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 PM STUDY SESSION 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3.ID 2016-0490 SDSU President Barry Dunn - Council Questions / Discussion - Estimated Time: 15 minutes 4.ID 2016-0481 Budget Workshop #2: 2017 Proposed Budget Summary 2017 Proposed Budget SummaryAttachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 60-90 minutes 5.ID 2016-0491 Discussion regarding House Bill 1218 - an act to require certain notice procedures for any revision of municipal ordinances. City Attorney MemoAttachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 15 minutes 6.ID 2016-0489 City Council Ex-Officio Reports Page 1 City of Brookings July 19, 2016City Council Meeting Agenda 7. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 8. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Mary Kidwiler, Ope Niemeyer, Nick Wendell Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 2 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0490,Version:1 SDSU President Barry Dunn President Dunn will have his first visit with the Council and will share his thoughts on the Campus and Community relationship during his term as President. City of Brookings Printed on 7/14/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0481,Version:1 Budget Workshop #2: 2017 Proposed Budget Summary Summary: The attached budget spreadsheet provides the budgets for each fund. It begins with the General Fund which is broken down into each department and followed by the fund total, then continues on with the special revenue, debt service, capital project, and enterprise funds. The columns on the left provide a three-year history of the department budgets allowing the reader to compare data over the years. The center columns include the department name and the type activity reported on the line, and the right two columns indicate the department request and my recommendation. As requested by the Council, the spreadsheet is presented in summary form rather than in line-item detail. The activity categories are defined as follows: Revenue - includes all revenue, other than transfers, generated by the department Transfers In - includes amounts transferred from another fund into the department/fund Personal Services - includes all expenses related to personnel costs for the department Other Expenditures - Includes all operating expenses other than personnel Capital Expenditures - includes purchases of capital items reflected in the CIP Transfers Out - includes amounts transferred to another fund from this department/fund At the end of each fund is line that reports the amount of cash added or the amount of existing cash used in each respective column. Also included for the General Fund, 25% Sales Tax, 75% Sales Tax, and 3rd Penny Sales Tax include are estimated beginning and ending cash balances. During the discussion, staff will have line-item details if there are specific questions. When the budget is adopted, the final document will include the detail as has been done in the past. The budget message and department narratives will be included with the next budget meeting scheduled for August 9, 2016. There are three budgets which the summary does provide significant line-item detail that the I recommend the Council spend some time deliberating. These include the subsidy requests and special expenditures which are found in the General Fund on page 6, the 75% Sales Tax fund on page 8, and the 3rd Penny Sales Tax fund on page 12. This budget remains a work-in-progress needing input from the Council. To balance the budget, I am proposing to use $349,022 of fund balance cash to pay for the estimated balance of the City of Brookings Printed on 7/14/2016Page 1 of 2 powered by Legistar™ File #:ID 2016-0481,Version:1 Comprehensive Master Plan, and to repave the parking lot at Bob Sheldon fields. With the use of existing cash, the General Fund is balanced at $22,534,905 (22,185,883 revenues plus $349,022 existing cash) and $22,534,905 in expenditures. We are scheduled to hold Budget Workshop #3 on August 9th and Budget Workshop #4 on August 16th if you deem necessary. The first reading of the Budget Ordinance is scheduled for August 23 rd with second reading and final adoption on September 13th. Attachments: 2017 Proposed Budget Summary City of Brookings Printed on 7/14/2016Page 2 of 2 powered by Legistar™ Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% NONDEPARTMENTAL REVENUE 14,167,626 11,216,927.00 10,529,613.00 10,529,613.00 Revenues 10,716,250 10,789,750 260,137 2.47% 2,846,400 5,497,052 4,911,179 5,132,509 Transfers In 5,836,835 3,275,000 (1,857,509) -36.19% 17,014,026 16,713,979 15,440,792 15,662,122 Total Revenues 16,553,085 14,064,750 (1,597,372) -10.20% MAYOR AND COUNCIL 63,226 64,366 64,011 64,011 Personal Services 64,021 64,021 10 0.02% 37,539 43,960 64,605 64,605 Other Expenditures 84,267 82,267 17,662 27.34% 100,764 108,326 128,616 128,616 Total Expenditures 148,288 146,288 17,672 13.74% CITY CLERK 20,510 15,893 33,372 33,372 Revenues 33,372 33,372 - 0.00% 20,510 15,893 33,372 33,372 Total Revenues 33,372 33,372 - 0.00% 214,346 229,792 236,214 240,859 Personal Services 251,295 251,295 10,436 4.33% 74,050 59,620 99,186 99,186 Other Expenditures 135,254 133,754 34,568 34.85% 288,396 289,412 335,400 340,045 Total Expenditures 386,549 385,049 45,004 13.23% NON DEPARTMENTAL 6,714,732 6,887,718 6,507,200 6,507,200 Revenues 6,869,650 6,869,650 362,450 5.57% 6,714,732 6,887,718 6,507,200 6,507,200 Total Revenues 6,869,650 6,869,650 362,450 5.57% 6,202,284 6,356,302 6,516,698 6,310,502 Other Expenditures 6,578,269 6,550,269 239,767 3.80% - 8,900 - - Capital Expenditures - - - 0.00% 6,202,284 6,365,202 6,516,698 6,310,502 Total Expenditures 6,578,269 6,550,269 239,767 3.80% CITY MANAGER - 40,000 11 10,011 Revenues - - (10,011) -100.00% - 40,000 11 10,011 Total Revenues - - (10,011) -100.00% 181,098 185,721 277,951 291,349 Personal Services 286,713 286,463 (4,886) -1.68% 12,907 14,587 18,615 58,615 Other Expenditures 31,162 27,662 (30,953) 0.00% 194,005 200,308 296,566 349,964 Total Expenditures 317,875 314,125 (35,839) -10.24% CITY ATTORNEY 124,951 94,908 99,505 99,505 Other Expenditures 103,000 103,000 3,495 3.51% 124,951 94,908 99,505 99,505 Total Expenditures 103,000 103,000 3,495 3.51% Proposed/Amended 2016 DRAFTPage 1 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 HUMAN RESOURCES 2,954 4,143 2,000 2,000 Revenues 2,000 2,000 - 0.00% 2,954 4,143 2,000 2,000 Total Revenues 2,000 2,000 - 0.00% 183,618 169,562 184,564 188,025 Personal Services 185,289 185,289 (2,736) -1.46% 27,729 31,941 45,001 45,001 Other Expenditures 53,865 53,865 8,864 19.70% 211,347 201,503 229,565 233,026 Total Expenditures 239,154 239,154 6,128 2.63% FINANCE OFFICE 12,165 12,404 4,400 4,400 Revenues 4,400 4,400 - 0.00% 12,165 12,404 4,400 4,400 Total Revenues 4,400 4,400 - 0.00% 399,487 389,552 421,432 400,454 Personal Services 339,478 339,478 (60,976) -15.23% 93,734 110,980 128,263 128,263 Other Expenditures 130,374 125,964 (2,299) -1.79% 493,221 500,532 549,695 528,717 Total Expenditures 469,852 465,442 (63,275) -11.97% INFORMATION TECHNOLOGY 75,103 117,308 132,714 135,396 Personal Services 142,554 142,554 7,158 5.29% 22,900 28,389 34,308 34,308 Other Expenditures 38,333 38,333 4,025 11.73% 101,414 125,678 73,750 78,203 Capital Expenditures 89,150 35,150 (43,053) -55.05% 199,418 271,375 240,772 247,907 Total Expenditures 270,037 216,037 (31,870) -12.86% GENERAL GOVERNMENT BUILDINGS - 1,750 - - Revenues - - - 0.00% - 1,750 - - Total Revenues - - - 0.00% 23,285 27,155 26,922 26,922 Other Expenditures 39,333 39,333 12,411 46.10% 158,244 10,405 81,860 81,860 Capital Expenditures - - (81,860) -100.00% 181,529 37,560 108,782 108,782 Total Expenditures 39,333 39,333 (69,449) -63.84% COMMUNITY DEVELOPMENT 77,835 84,311 67,227 67,227 Revenues 64,785 64,785 (2,442) -3.63% 77,835 84,311 67,227 67,227 Total Revenues 64,785 64,785 (2,442) -3.63% 365,881 377,368 392,094 399,822 Personal Services 409,826 409,826 10,004 2.50% 19,840 22,076 42,930 42,930 Other Expenditures 195,494 192,994 150,064 349.56% 14,361 - - - Capital Expenditures 17,300 17,300 17,300 100.00% 400,081 399,444 435,024 442,752 Total Expenditures 622,620 620,120 177,368 40.06%DRAFTPage 2 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 ENGINEERING DEPARTMENT 126,639 157,286 146,750 146,750 Revenues 152,485 152,485 5,735 3.91% 126,639 157,286 146,750 146,750 Total Revenues 152,485 152,485 5,735 3.91% 417,722 428,181 440,503 449,116 Personal Services 483,589 483,589 34,473 7.68% 25,101 29,886 33,802 36,202 Other Expenditures 36,330 36,330 128 0.35% 23,229 2,225 - 13,000 Capital Expenditures 97,000 97,000 84,000 646.15% 466,052 460,292 474,305 498,318 Total Expenditures 616,919 616,919 118,601 23.80% CITY/COUNTY ADMIN BUILDING 140,000 135,748 185,200 185,200 Revenues 176,000 176,000 (9,200) -4.97% 140,000 135,748 185,200 185,200 Total Revenues 176,000 176,000 (9,200) -4.97% 7,083 7,251 7,000 7,000 Personal Services 8,000 8,000 1,000 14.29% 168,877 274,651 331,100 331,100 Other Expenditures 330,400 330,400 (700) -0.21% 3,539 1,939 10,783 10,783 Capital Expenditures - - (10,783) -100.00% 179,498 283,841 348,883 348,883 Total Expenditures 338,400 338,400 (10,483) -3.00% POLICE DEPARTMENT 128,785 174,602 231,495 231,495 Revenues 184,972 186,222 (45,273) -19.56% 128,785 174,602 231,495 231,495 Total Revenues 184,972 186,222 (45,273) -19.56% 2,614,256 2,780,803 2,864,623 2,920,069 Personal Services 3,023,129 2,989,330 69,261 2.37% 288,157 289,647 348,238 348,238 Other Expenditures 363,088 359,588 11,350 3.26% 160,179 185,083 244,830 244,830 Capital Expenditures 170,335 - (244,830) -100.00% 3,062,592 3,255,533 3,457,691 3,513,137 Total Expenditures 3,556,552 3,348,918 (164,219) -4.67% FIRE DEPARTMENT 71,767 73,329 106,000 106,000 Revenues 69,500 69,500 (36,500) -34.43% 71,767 73,329 106,000 106,000 Total Revenues 69,500 69,500 (36,500) -34.43% 387,089 401,070 417,255 422,864 Personal Services 444,511 444,511 21,647 5.12% 161,220 157,336 184,382 184,382 Other Expenditures 188,931 185,431 1,049 0.57% 422,252 952,484 150,000 155,500 Capital Expenditures 1,173,500 - (155,500) -100.00% 970,561 1,510,890 751,637 762,746 Total Expenditures 1,806,942 629,942 (132,804) -17.41% PUBLIC SAFETY 87,630 88,895 90,045 90,045 Hydrant Rentals 93,265 93,265 3,220 3.58% 87,630 88,895 90,045 90,045 Total Expenditures 93,265 93,265 3,220 3.58%DRAFTPage 3 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 STREET DEPARTMENT 768,898 43,729 27,175 27,175 Revenues 7,500 12,500 (14,675) -54.00% 768,898 43,729 27,175 27,175 Total Revenues 7,500 12,500 (14,675) -54.00% 986,808 1,012,744 1,054,168 1,072,009 Personal Services 1,123,740 1,123,740 51,731 4.83% 1,307,737 1,366,693 1,515,500 1,516,000 Other Expenditures 1,667,098 1,199,868 (316,132) -20.85% 1,137,869 1,010,407 1,058,000 1,321,909 Capital Expenditures 1,554,000 282,000 (1,039,909) -78.67% 3,432,414 3,389,844 3,627,668 3,909,918 Total Expenditures 4,344,838 2,605,608 (1,304,310) -33.36% ANIMAL CONTROL 23,838 23,188 23,900 23,900 Revenues 24,100 24,100 200 0.84% 23,838 23,188 23,900 23,900 Total Revenues 24,100 24,100 200 0.84% 85,427 83,803 86,604 87,946 Personal Services 90,182 90,182 2,236 2.54% 12,492 10,022 18,809 18,809 Other Expenditures 17,365 17,365 (1,444) -7.68% 4,840 - 37,199 37,199 Capital Expenditures 32,000 - (37,199) -100.00% 102,759 93,825 142,612 143,954 Total Expenditures 139,547 107,547 (36,407) -25.29% DAKOTA NATURE PARK 13,695 22,944 20,472 20,472 Revenues 25,736 25,736 5,264 25.71% 13,695 22,944 20,472 20,472 Total Revenues 25,736 25,736 5,264 25.71% 28,348 34,898 36,007 36,007 Personal Services 53,979 53,979 17,972 49.91% 17,876 16,439 23,813 25,313 Other Expenditures 26,537 26,537 1,224 4.84% - - - - Capital Expenditures 30,500 30,500 30,500 100.00% 46,223 51,337 59,820 61,320 Total Expenditures 111,016 111,016 49,696 81.04% AQUATIC CENTER 170,866 182,287 180,329 180,329 Revenues 182,000 182,000 1,671 0.93% 170,866 182,287 180,329 180,329 Total Revenues 182,000 182,000 1,671 0.93% 229,659 232,015 250,180 251,554 Personal Services 249,001 249,001 (2,553) -1.01% 115,314 113,177 115,999 115,999 Other Expenditures 124,159 124,159 8,160 7.03% 11,965 51,086 16,000 16,000 Capital Expenditures 42,000 37,000 21,000 131.25% 356,938 396,278 382,179 383,553 Total Expenditures 415,160 410,160 26,607 6.94% RECREATION DEPARTMENT 108,130 96,043 118,700 118,700 Revenues 99,200 99,200 (19,500) -16.43% 108,130 96,043 118,700 118,700 Total Revenues 99,200 99,200 (19,500) -16.43% 197,115 161,509 225,087 227,233 Personal Services 222,418 222,418 (4,815) -2.12% 102,485 72,827 123,774 123,774 Other Expenditures 116,943 106,643 (17,131) -13.84% - - - - Capital Expenditures 8,000 8,000 8,000 100.00% 299,600 234,336 348,861 351,007 Total Expenditures 347,361 337,061 (13,946) -3.97%DRAFTPage 4 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 PARKS DEPARTMENT 57,934 134,341 39,433 92,433 Revenues 39,433 39,433 (53,000) -57.34% 57,934 134,341 39,433 92,433 Total Revenues 39,433 39,433 (53,000) -57.34% 746,512 791,147 770,394 781,723 Personal Services 810,097 806,897 25,174 3.22% 287,432 316,249 345,228 345,228 Other Expenditures 393,779 382,279 37,051 10.73% 378,062 720,536 676,000 897,085 Capital Expenditures 822,200 552,200 (344,885) -38.45% 1,412,006 1,827,932 1,791,622 2,024,036 Total Expenditures 2,026,076 1,741,376 (282,660) -13.97% LARSONS ICE ARENA 131,751 126,618 147,000 147,000 Revenues 132,750 137,750 (9,250) -6.29% 131,751 126,618 147,000 147,000 Total Revenues 132,750 137,750 (9,250) -6.29% 158,535 141,783 183,207 185,960 Personal Services 229,953 229,953 43,993 23.66% 227,138 186,755 179,655 179,655 Other Expenditures 196,844 196,844 17,189 9.57% 232,531 40,625 15,000 15,000 Capital Expenditures 45,300 35,300 20,300 135.33% 618,204 369,163 377,862 380,615 Total Expenditures 472,097 462,097 81,482 21.41%DRAFTPage 5 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 FORESTRY DEPARTMENT 18,755 50,667 19,000 19,000 Revenues 19,000 19,000 - 0.00% 18,755 50,667 19,000 19,000 Total Revenues 19,000 19,000 - 0.00% 341,349 348,939 371,262 377,169 Personal Services 399,013 399,013 21,844 5.79% 58,655 63,081 84,837 84,837 Other Expenditures 84,960 84,960 123 0.14% 214 225,180 42,200 62,200 Capital Expenditures 105,000 105,000 42,800 68.81% 400,218 637,200 498,299 524,206 Total Expenditures 588,973 588,973 64,767 12.36% LIBRARY 30,302 45,955 32,200 32,200 Revenues 23,000 23,000 (9,200) -28.57% 30,302 45,955 32,200 32,200 Total Revenues 23,000 23,000 (9,200) -28.57% 700,056 712,493 759,451 773,096 Personal Services 759,356 758,856 (14,240) -1.84% 194,941 258,631 196,609 197,225 Other Expenditures 205,387 203,787 6,562 3.33% 118,136 124,032 125,160 131,160 Capital Expenditures 128,800 128,800 (2,360) -1.80% 1,013,132 1,095,156 1,081,220 1,101,481 Total Expenditures 1,093,543 1,091,443 (10,038) -0.91% APPROPRIATION/SUBSIDIES - 191,478 100,000 100,000 Economic Incentive Grant 100,000 100,000 - 0.00% 23,000 25,000 25,000 25,000 Community Cultural Subsidy 30,000 25,000 - 0.00% 6,666 8,000 8,000 8,000 Community Band Subsidy 8,000 8,000 - 0.00% 5,000 5,000 5,000 5,000 Safe Ride 7,500 5,200 200 4.00% 73,000 75,000 75,000 75,000 Brookings Area Transit Authority 80,000 78,000 3,000 4.00% 15,000 - - - East Central Behavioral Health 25,000 - - 0.00% 10,000 10,000 10,000 10,000 Brkngs Regional Humane Society 10,000 10,000 - 0.00% - - 22,000 22,000 Brkngs Domestic Abuse Shelter 22,000 22,000 - 0.00% - - - - Brookings Community Theatre 10,000 - - 0.00% - - - - Outdoor Adventure Center of SD 50,000 - - 0.00% 207,200 207,200 207,200 207,200 School District Subsidy 207,200 207,200 - 0.00% 75,000 75,000 75,000 75,000 Boys & Girls Club Subsidy 85,000 75,000 - 0.00% 2,500 2,500 2,500 2,500 Brkgs County Youth Mentoring 5,000 3,000 500 20.00% - - 2,000 2,000 Brookings Crime Stoppers 2,000 2,000 - 0.00% - 195,000 195,000 195,000 Brookings Economic Dev Corp 195,000 195,000 - 0.00% 417,366 794,178 726,700 726,700 Total Other Expenditures 836,700 730,400 3,700 0.51% 287,412 237,246 229,650 229,650 Transfer out to Airport 229,680 229,680 30 0.01% 160,481 - - - Transfer out to Swiftel - - - 0.00% - 3,300,000 - - Transfer Out to 75% fund - 0.00% - - - - Transfer to Public Art Fund 16,183 13,283 13,283 0.00% 447,893 3,537,246 229,650 229,650 Total Transfers Out 245,863 242,963 13,313 5.80% 865,259 4,331,424 956,350 956,350 Total Expenditures 1,082,563 973,363 17,013 1.78%DRAFTPage 6 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 TOTAL GENERAL FUND 22,787,181 19,529,883 18,421,477 18,484,477 Revenues 18,826,133 18,910,883 426,406 2.31% 2,846,400 5,497,052 4,911,179 5,132,509 Transfers In 5,836,835 3,275,000 (1,857,509) -36.19% 25,633,581 25,026,935 23,332,656 23,616,986 Total Revenues 24,662,968 22,185,883 (1,431,103) -6.06% 8,382,715 8,670,305 9,174,721 9,311,662 Personal Services 9,576,144 9,538,395 226,733 2.43% 9,694,275 10,034,207 10,667,824 10,506,644 Other Expenditures 11,234,437 10,694,897 188,253 1.79% 417,366 794,178 726,700 726,700 Appropriations/Subsidies 836,700 730,400 3,700 0.51% 2,766,834 3,458,580 2,530,782 3,064,729 Capital Expenditures 4,315,085 1,328,250 (1,736,479) -56.66% 447,893 3,537,246 229,650 229,650 Transfers Out 245,863 242,963 13,313 5.80% 21,709,082 26,494,516 23,329,677 23,839,385 Total Expenditures 26,208,229 22,534,905 (1,304,481) -5.47% 3,924,499 (1,467,581) 2,979 (222,399) Addition to or (Use of) Existing Cash (1,545,261) (349,022) (126,623) 56.93% 3,156,220$ Estimated Ending Cash Balance 2,807,199$ DRAFTPage 7 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 25% SALES & USE TAX 1,524,398 1,567,135 1,549,700 1,549,700 Revenues 1,611,200 1,611,200 61,500 3.97% 1,524,398 1,567,135 1,549,700 1,549,700 Total Revenues 1,611,200 1,611,200 61,500 3.97% 106,708 47,870 25,000 25,000 Economic Incentive Grant 25,000 25,000 - 0.00% - - - - Building & Structures Fire - 1,023,500 1,023,500 100.00% - - - - Building & Structures Police - 3,700 3,700 100.00% - - - - Machinery & Auto & Equip Fire - 159,600 159,600 100.00% - - - - Machinery & Auto & Equip Police - 240,035 240,035 100.00% - - - - Street & Sidewalk Improve 50/50 (213/212)- 452,500 452,500 100.00% 219,509 2,172,511 1,258,729 1,416,847 Transfers Out 2,226,468 210,268 (1,206,579) -85.16% 326,217 2,220,381 1,283,729 1,441,847 Total Expenditures 2,251,468 2,114,603 1,879,335 130.34% 1,198,181 (653,246) 265,971 107,853 Addition to or (Use of) Existing Cash (640,268) (503,403) (611,256) -566.75% 799,797$ Estimated Ending Cash Balance 296,394$ 75% PUBLIC IMPROVE/SALES & USE TAX 6,760,685 4,746,541 4,719,290 4,719,290 Revenues 4,841,000 4,886,462 167,172 3.54% 700,043 1,004,203 300,000 900,163 Transfers In 511,385 511,385 (388,778) -43.19% 7,460,728 5,750,744 5,019,290 5,619,453 Total Revenues 5,352,385 5,397,847 (221,606) -3.94% 795,308 341,109 237,500 237,500 Job Creation &Incentive Payments 452,500 452,500 215,000 90.53% 6,548,615 1,977,813 2,399,054 2,399,054 Debt Service 2,396,754 2,396,754 (2,300) -0.10% 7,343,923 2,318,922 2,636,554 2,636,554 Total Other Expenditure 2,849,254 2,849,254 212,700 8.07% - 100,000 100,000 100,000 Boys & Girls Club Capital Improve 100,000 100,000 - 0.00% 150,000 150,000 150,000 150,000 SDSU Research Park 150,000 150,000 - 0.00% - - - - PAC II 100,000 100,000 100,000 100.00% - - - - Brookings Health System 50,000 50,000 50,000 100.00% - - 12,000 12,000 BATA Grant Match-Bus 15,000 - (12,000) -100.00% 150,000 250,000 262,000 262,000 Total Appropriations 415,000 400,000 138,000 52.67% 21,763 470,442 - 50,000 Capital Expenditure 1,032,000 2,034,500 1,984,500 3969.00% 2,232,792 3,136,410 2,318,844 2,729,169 Transfers Out 1,535,595 949,345 (1,779,824) -65.21% 9,748,478 6,175,774 5,217,398 5,677,723 Total Expenditures 5,831,849 6,233,099 555,376 9.78% (2,287,749) (425,030) (198,108) (58,270) Addition to or (Use of) Existing Cash (479,464) (835,252) (776,982) 1333.41% 1,378,661$ Estimated Ending Cash Balance 543,409$ DRAFTPage 8 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 E 911 461,460 466,860 487,500 487,500 Revenues 454,000 454,000 (33,500) -6.87% 219,509 174,432 251,800 251,800 Transfers In 193,000 193,001 (58,799) -23.35% 680,969 641,292 739,300 739,300 Total Revenues 647,000 647,001 (92,299) -12.48% 533,810 551,152 596,649 607,730 Personal Services 617,530 617,530 9,800 1.61% 72,942 79,180 92,200 92,200 Other Expenditures 95,300 95,300 3,100 3.36% 58,703 73,417 10,450 10,450 Capital Expenditures 7,950 7,950 (2,500) -23.92% - 16,982 - - Transfers Out - - - 0.00% 665,456 720,731 699,299 710,380 Total Expenditures 720,780 720,780 10,400 1.46% 15,513 (79,439) 40,001 28,920 Addition to or (Use of) Existing Cash (73,780) (73,779) (102,699) -355.12% SWIFTEL CENTER 1,750,510 1,978,059 1,996,155 1,996,155 Revenues 2,052,979 2,052,979 56,824 2.85% 503,957 751,492 675,000 802,744 Transfers In 704,950 704,950 (97,794) -12.18% 2,254,467 2,729,551 2,671,155 2,798,899 Total Revenues 2,757,929 2,757,929 (40,970) -1.46% 2,109,561 2,347,212 2,371,155 2,371,155 Other Expenditures 2,457,929 2,457,929 86,774 3.66% 144,906 376,492 300,000 427,745 Capital Expenditures 300,000 300,000 (127,745) -29.86% 2,254,467 2,723,704 2,671,155 2,798,900 Total Expenditures 2,757,929 2,757,929 (40,971) -1.46% - 5,847 - (1) Addition to or (Use of) Existing Cash - - 1 -100.00%DRAFTPage 9 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 LIBRARY FINES 27,900 22,613 25,000 25,000 Revenues 25,000 25,000 - 0.00% 27,900 22,613 25,000 25,000 Total Revenues 25,000 25,000 - 0.00% 24,249 25,308 30,000 30,000 Other Expenditures 30,000 30,000 - 0.00% 24,249 25,308 30,000 30,000 Total Expenditures 30,000 30,000 - 0.00% 3,651 (2,695) (5,000) (5,000) Addition to or (Use of) Existing Cash (5,000) (5,000) - 0.00% LIBRARY DONATIONS 30,904 40,942 35,500 35,500 Revenues 35,500 35,500 - 0.00% 30,904 40,942 35,500 35,500 Total Revenues 35,500 35,500 - 0.00% 33,490 38,213 33,000 33,000 Other Expenditures 33,000 33,000 - 0.00% 33,490 38,213 33,000 33,000 Total Expenditures 33,000 33,000 - 0.00% (2,586) 2,729 2,500 2,500 Addition to or (Use of) Existing Cash 2,500 2,500 - 0.00%DRAFTPage 10 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 SPECIAL ASSESSMENT 245,133 564,235 203,496 203,496 Revenues 233,036 233,036 29,540 14.52% - 1,608,491 900,000 1,052,618 Transfers In - - (1,052,618) -100.00% 245,133 2,172,726 1,103,496 1,256,114 Total Revenues 233,036 233,036 (1,023,078) -81.45% 1,620,482 50,238 1,610,000 1,610,000 Capital Expenditures 550,000 270,184 (1,339,816) -83.22% - - - 600,163 Transfers Out 151,265 151,266 (448,897) -74.80% 1,620,482 50,238 1,610,000 2,210,163 Total Expenditures 701,265 421,450 (1,788,713) -80.93% (1,375,349) 2,122,488 (506,504) (954,049) Addition to or (Use of) Existing Cash (468,229) (188,414) 765,635 -80.25% STORM DRAINAGE 1,108,557 1,075,522 858,540 891,055 Revenues 857,750 857,750 (33,305) -3.74% - 345,120 - - Transfers In - - - 0.00% 1,108,557 1,420,642 858,540 891,055 Total Revenues 857,750 857,750 (33,305) -3.74% 82,991 81,993 90,857 92,281 Personal Services 96,709 96,709 4,428 0 355,784 290,166 425,095 425,095 Other Expenditures 414,641 414,641 (10,454) (0) 1,868,795 319,100 700,000 700,000 Capital Expenditures 1,220,000 1,220,000 520,000 1 - 427,930 - - Transfers Out - - - - 2,307,570 1,119,189 1,215,952 1,217,376 Total Expenditures 1,731,350 1,731,350 513,974 42.22% (1,199,013) 301,453 (357,412) (326,321) Addition to or (Use of) Existing Cash (873,600) (873,600) (547,279) 167.71%DRAFTPage 11 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 3rd PENNY SALES TAX 835,900 853,897 826,500 826,500 Revenues 871,500 871,500 45,000 5.44% 50,000 50,000 - - Transfers In - - - 0.00% 885,900 903,897 826,500 826,500 Total Revenues 871,500 871,500 45,000 5.44% 44,371 19,980 - - Televised Contracted Services 28,884 28,884 28,884 100.00% 5,181 16,683 - - Website Contracted Services 20,500 20,500 20,500 100.00% 3,270 5,168 6,450 6,450 Travel & Lodging 6,600 6,600 150 2.33% 8,626 8,885 9,152 9,152 First District Membership 9,450 9,450 298 3.26% 220,000 210,000 210,000 210,000 Chambers Visitors Bureau 240,000 217,500 7,500 3.57% 27,000 27,000 27,000 27,000 Brookings Chamber Promotional 35,000 27,000 - 0.00% - 13,671 11,000 11,000 Christmas Decorations 11,000 11,000 - 0.00% - -14,000 14,000 Open Government Forum - - (14,000) -100.00% 10,000 13,000 15,000 15,000 4th of July Fireworks Display 15,000 15,000 - 0.00% 50,000 - - - SDSU Student Visitor Promotion 50,000 20,000 20,000 100.00% 3,598 212 10,000 10,000 Promotion of City 10,000 10,000 - 0.00% - 50,000 30,000 30,000 Downtown at Sundown 30,000 25,000 (5,000) -16.67% 192,000 - - - Brookings Economic Dev Corp - - - 0.00% 22,000 25,000 25,000 25,000 Brookings Downtown Inc.35,000 25,000 - 0.00% - - 50,000 50,000 Downtown Acceleration Program 50,000 50,000 - 0.00% - - 10,000 10,000 Spark Brookings, LLC - - (10,000) -100.00% - - 10,000 10,000 SD Humanities Council - - (10,000) -100.00% 198,570 375,000 375,000 375,000 Transfers Out 404,950 404,950 29,950 7.99% 784,617 764,599 802,602 802,602 Total Expenditures 946,384 870,884 68,282 8.51% 101,283 139,298 23,898 23,898 Addition to or (Use of) Existing Cash (74,884) 616 (23,282) -97.42% 927,377$ Estimated Ending Cash Balance 927,993$ PILLOW TAX 221,381 221,072 400,350 400,350 Revenues 400,350 400,350 - 0.00% 221,381 221,072 400,350 400,350 Total Revenues 400,350 400,350 - 0.00% 204,143 214,431 214,400 214,400 Other Expenditures 244,400 221,900 7,500 3.50% 204,143 214,431 214,400 214,400 Total Expenditures 244,400 221,900 7,500 3.50% 17,238 6,641 185,950 185,950 Addition to or (Use of) Existing Cash 155,950 178,450 (7,500) -4.03%DRAFTPage 12 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 PUBLIC ART FUND - - - - Revenues - - - 0.00% - - - - Transfers In 60,872 57,357 57,357 100.00% - - - - Total Revenues 60,872 57,357 57,357 100.00% - - - - Capital Expenditures - - - 0.00% - - - - Total Expenditures - - - 0.00% - - - - Addition to or (Use of) Existing Cash 60,872 57,357 57,357 100.00%DRAFTPage 13 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 TIF DIST #1 DEBT SERVICE/INNOVA 277,381 308,042 307,700 307,700 Revenues 448,328 448,328 140,628 45.70% 277,381 308,042 307,700 307,700 Total Revenues 448,328 448,328 140,628 45.70% Debt Service 92,921 87,521 307,700 307,700 Transfers Out 448,328 448,328 140,628 45.70% 92,921 87,521 307,700 307,700 Total Expenditures 448,328 448,328 140,628 45.70% 184,460 220,521 - - Addition to or (Use of) Existing Cash - - - 0.00% TIFDIST #3 DEBT SERVICE/VALLEY VIEW 172,261 199,681 199,647 199,647 Revenues 216,832 216,832 17,185 8.61% 172,261 199,681 199,647 199,647 Total Revenues 216,832 216,832 17,185 8.61% 172,439 200,698 199,647 199,647 Debt Service 216,832 216,832 17,185 8.61% 172,439 200,698 199,647 199,647 Total Expenditures 216,832 216,832 17,185 8.61% (179) (1,017) - - Addition to or (Use of) Existing Cash - - - 0.00% TIF DIST #4 DEBT SERVICE/SIELER 80,710 82,199 82,200 82,200 Revenues 84,380 84,380 2,180 2.65% 80,710 82,199 82,200 82,200 Total Revenues 84,380 84,380 2,180 2.65% 80,710 82,199 82,200 82,200 Debt Service 84,380 84,380 2,180 2.65% 80,710 82,199 82,200 82,200 Total Expenditures 84,380 84,380 2,180 2.65% - - - - Addition to or (Use of) Existing Cash - - - 0.00%DRAFTPage 14 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 TIF DIST # 5 DEBT SERVICE/32ND AVE 12,526 14,194 15,000 15,000 Revenues 16,130 16,130 1,130 7.53% 12,526 14,194 15,000 15,000 Total Revenues 16,130 16,130 1,130 7.53% - - 15,000 15,000 Debt Service 16,130 16,130 1,130 7.53% - - 15,000 15,000 Total Expenditures 16,130 16,130 1,130 7.53% 12,526 14,194 - - Addition to or (Use of) Existing Cash - - - 0.00%DRAFTPage 15 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 TIF DIST #6 DEBT SERVICE/BEL DIGESTER 102,847 101,380 100,000 100,000 Revenues 260,120 260,120 160,120 160.12% 102,847 101,380 100,000 100,000 Total Revenues 260,120 260,120 160,120 160.12% - - - - Debt Service - - - 0.00% - - 100,000 100,000 Transfers Out 260,120 260,120 160,120 160.12% - - 100,000 100,000 Total Expenditures 260,120 260,120 160,120 160.12% 102,847 101,380 - - Addition to or (Use of) Existing Cash - - - 0.00% TIE DIST # 7 DEBT SERVICE/S. MAIN - - 200,000 200,000 Revenues 100,000 100,000 (100,000) -50.00% - - 200,000 200,000 Total Revenues 100,000 100,000 (100,000) -50.00% - - - - Debt Service - - - 0.00% - - 200,000 200,000 Transfers Out 100,000 100,000 (100,000) -50.00% - - 200,000 200,000 Total Expenditures 100,000 100,000 (100,000) -50.00% - - - - Addition to or (Use of) Existing Cash - - - 0.00%DRAFTPage 16 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 BROOKINGS GATEWAY PROJECT 60,173 391 - - Revenues - - - #DIV/0! - - 275,000 275,000 Transfers In 365,000 365,000 60,173 391 275,000 275,000 Total Revenues 365,000 365,000 90,000 32.73% 37,023 5,522 420,000 420,000 Other Expenditures 510,000 510,000 90,000 21.43% - - 105,000 105,000 Capital Expenditures 105,000 105,000 - 0.00% 37,023 5,522 525,000 525,000 Total Expenditures 615,000 615,000 90,000 17.14% 23,151 (5,131) (250,000) (250,000) Addition to or (Use of) Existing Cash (250,000) (250,000) - 0.00%DRAFTPage 17 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 LIQUOR STORE 992,234 4,195,828 4,252,000 4,252,000 Revenues 4,522,000 4,522,000 270,000 6.35% 992,234 4,195,828 4,252,000 4,252,000 Total Revenues 4,522,000 4,522,000 270,000 6.35% 336,434 315,755 366,180 371,592 Personnel Services 383,768 383,768 12,176 3.28% 246,797 3,260,938 3,423,189 3,423,189 Other Expenditures 3,426,617 3,426,617 3,428 0.10% 10,570 923 - - Capital Expenditures 1,100 1,100 1,100 100.00% 339,821 375,000 352,250 352,250 Transfers Out 400,011 400,011 47,761 13.56% 933,622 3,952,616 4,141,619 4,147,031 Total Expenditures 4,211,496 4,211,496 64,465 1.55% 58,612 243,212 110,381 104,969 Addition to or (Use of) Existing Cash 310,504 310,504 205,535 195.81% AIRPORT 10,327,978 1,460,334 221,513 221,513 Revenues 1,134,380 1,134,380 912,867 412.10% 1,675,255 340,016 321,494 321,494 Transfers In 429,680 429,680 108,186 33.65% 12,003,232 1,800,350 543,007 543,007 Total Revenues 1,564,060 1,564,060 1,021,053 188.04% 137,973 129,286 154,506 157,314 Personnel Services 152,750 152,750 (4,564) -2.90% 66,097 69,402 109,870 109,870 Other Expenditures 107,833 107,833 (2,037) -1.85% - - 278,650 278,650 Capital Expenditures 1,301,500 1,301,500 1,022,850 367.07% 204,069 198,688 543,026 545,834 Total Expenditures 1,562,083 1,562,083 1,016,249 186.18% 11,799,163 1,601,662 (19) (2,827) Addition to or (Use of) Existing Cash 1,977 1,977 4,804 -169.94% EDGEBROOK GOLF COURSE 316,577 328,708 397,561 397,561 Revenues 416,828 416,828 19,267 4.85% 100,000 433,816 85,000 85,000 Transfers In 162,500 162,500 77,500 91.18% 416,577 762,524 482,561 482,561 Total Revenues 579,328 579,328 96,767 20.05% 261,522 257,004 285,452 289,634 Personnel Services 269,091 269,091 (20,543) -7.09% 181,012 193,900 186,294 186,294 Other Expenditures 246,616 246,616 60,322 32.38% 39,441 - 10,000 32,156 Capital Expenditures 62,500 62,500 30,344 94.36% 45,663 - - - Transfers Out - - - 0.00% 527,639 450,904 481,746 508,084 Total Expenditures 578,207 578,207 70,123 13.80% (111,062) 311,620 815 (25,523) Addition to or (Use of) Existing Cash 1,121 1,121 26,644 -104.39%DRAFTPage 18 of 19 Budget Budget 2014 2015 2016 2016 2017 2017 Change Change Actual Actual Adopted Amended Description Requested Proposed + /(-)% Proposed/Amended 2016 SOLID WASTE COLLECTIONS 1,114,639 1,154,560 1,131,450 1,131,450 Revenues 1,140,950 1,140,950 9,500 0.84% 1,114,639 1,154,560 1,131,450 1,131,450 Total Revenues 1,140,950 1,140,950 9,500 0.84% 420,424 407,747 459,719 467,988 Personnel Services 468,088 468,088 100 0.02% 514,016 495,662 505,235 505,235 Other Expenditures 517,991 517,991 12,756 2.52% - - 320,000 320,000 Capital Expenditures - - (320,000) -100.00% - - - - Transfers Out - - - 0.00% 934,440 903,409 1,284,954 1,293,223 Total Expenditures 986,079 986,079 (307,144) -23.75% 180,199 251,151 (153,504) (161,773) Addition to or (Use of) Existing Cash 154,871 154,871 316,644 -195.73% LANDFILL 2,388,397 2,703,323 2,287,488 2,287,488 Revenues 2,313,270 2,313,270 25,782 1.13% 2,388,397 2,703,323 2,287,488 2,287,488 Total Revenues 2,313,270 2,313,270 25,782 1.13% 420,788 448,086 467,477 476,201 Personnel Services 483,932 483,932 7,731 1.62% 404,385 198,283 462,596 462,596 Other Expenditures 470,355 470,355 7,759 1.68% 6,907 - 760,000 760,000 Capital Expenditures 695,000 695,000 (65,000) -8.55% 1,156,014 575,000 575,000 575,000 Transfers Out 604,950 604,950 29,950 5.21% 1,988,094 1,221,369 2,265,073 2,273,797 Total Expenditures 2,254,237 2,254,237 (19,560) -0.86% 400,302 1,481,954 22,415 13,691 Addition to or (Use of) Existing Cash 59,033 59,033 45,342 331.18% RESEARCH & TECHNOLOGY CENTER 201,074 176,791 189,866 189,866 Revenues 179,270 179,270 (10,596) -5.58% 201,074 176,791 189,866 189,866 Total Revenues 179,270 179,270 (10,596) -5.58% 116,513 66,465 73,574 73,574 Other Expenditures 73,789 73,789 215 0.29% 11,471 - - - Capital Expenditures - - - #DIV/0! 40,000 75,000 105,000 105,000 Transfers Out 105,000 120,000 15,000 14.29% 167,984 141,465 178,574 178,574 Total Expenditures 178,789 193,789 15,215 8.52% 33,090 35,326 11,292 11,292 Addition to or (Use of) Existing Cash 481 (14,519) (25,811) -228.58%DRAFTPage 19 of 19 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0491,Version:1 Discussion regarding House Bill 1218 - an act to require certain notice procedures for any revision of municipal ordinances. Attachments: City Attorney Memo City of Brookings Printed on 7/14/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0489,Version:1 City Council Ex-Officio Reports Summary: Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda item at all Council Study Sessions. The Council Members that serve as Ex-Officio members on the Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding recent meetings they have attended. Brookings Municipal Utility Board: 1.Council Member Niemeyer 2.Council Member Wendell Brookings Health Systems Board of Trustees: 1.Council Member Kidwiler 2.Council Member Corbett City of Brookings Printed on 7/14/2016Page 1 of 1 powered by Legistar™