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Home My WebLink About2016_06_07 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers4:00 PMTuesday, June 7, 2016 Special Meeting The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 4:00 PM SPECIAL MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Other Business: 3.A.ID 2016-0399 Introduction of new Library Director. 4. Executive Session 4.A.ID 2016-0397 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel regarding proposed or pending litigation or contractual matters. Action: Motion to Enter into Executive Session, Voice Vote Action: Motion to Exit Executive Session, Voice Vote 5. Contracts/Change Orders: 5.A.ID 2016-0398 Discussion and Possible Action on an Agreement with Bel Brands USA. Action: Motion to Approve, Request Public Comment, Roll Call 6. City Council member introduction of topics for future discussion. Page 1 City of Brookings June 7, 2016City Council Meeting Agenda Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 7. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Mary Kidwiler, Ope Niemeyer, Nick Wendell Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 2 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0399,Version:1 Introduction of new Library Director. Summary: The Council has requested an introduction of new Department Directors whenever we have such changes. ·Ashia Gustafson is the new Director of Library Services for the Brookings Library. Ashia started with the City in March. She and her family have moved to Brookings from Thief River Falls, MN where she was a branch library manager for a regional library system. City of Brookings Printed on 6/2/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0397,Version:1 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel regarding proposed or pending litigation or contractual matters. 1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor. Executive or closed meetings may be held for the sole purposes of: 1) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractor; 2) Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4) Preparing for contract negotiations or negotiating with employees or employee representatives; 5) Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1. City of Brookings Printed on 6/2/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0398,Version:1 Discussion and Possible Action on an Agreement with Bel Brands USA. Summary: The City of Brookings and Bel Brands have reached a compromise concerning the Wastewater Pretreatment Facility the City constructed to treat industrial wastewater from the Bel Brands cheese processing facility. The Wastewater Pretreatment Facility is an essential component of cheese processing, and was one of the most significant incentives necessary to convince Bel Brands to locate its manufacturing facility in Brookings. While Bel Brands has been able to operate at full capacity for the past year and a half, the Wastewater Pretreatment Facility has required additional equipment to pre-treat its industrial wastewater. In particular, a large piece of equipment commonly referred to as an Oxidizer was deemed necessary to properly treat the wastewater, and this equipment is now in operation and has proven to be the solution to address Bel Brands’ current industrial wastewater levels, as well as potential increases in wastewater volumes that may occur as a result of increased cheese production. The City of Brookings and Bel Brands have been in negotiations for a lengthy period concerning the complex issue of a proper allocation of each party’s costs associated with the Pretreatment Facility upgrades. Briefly, the City’s design and construction did not originally include an Oxidizer, however both the City and Bel Brands have determined the actual operations and production levels have made the oxidizer a necessity. An Agreement with Bel Brands would provide that the Oxidizer is a necessary upgrade to the Wastewater Pretreatment Facility, and the City will therefore reimburse Bel for the cost of the Oxidizer. Bel Brands, in turn, agrees to assume ownership and responsibility for both the Wastewater Pretreatment Facility and the Oxidizer once final construction punchlist items have been completed. The cost of the Oxidizer will be $955,500, but will provide the City with desirable levels of long-term pretreatment of the industrial wastewater and will further strengthen Bel’s ability to produce its cheese products for many years to come. City of Brookings Printed on 6/3/2016Page 1 of 1 powered by Legistar™