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HomeMy WebLinkAbout2016_05_10 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers6:00 PMTuesday, May 10, 2016 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2.ID 2016-0339 Present Certificate of Election and Oath of Office to Council Members Keith Corbett, Mary Kidwiler, and Nick Wendell. Certificate of Election & Oath of Office - K. Corbett Certificate of Election & Oath of Office - M. Kidwiler Certificate of Election & Oath of Office - N. Wendell Attachments: 3. Record of Council Attendance. 4. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. 4.A. Action to approve the agenda. 4.B.ID 2016-0341 Action to approve the April 19 and April 26 City Council Minutes. Page 1 City of Brookings May 10, 2016City Council Meeting Agenda 4/19/2016 Minutes 4/26/2016 Minutes Attachments: 5. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 6. Open Forum/Presentations/Reports: 6.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6.B. SDSU Student Association Report. 7. Contracts/Change Orders: 7.A.RES 16-036 Action on Resolution 16-036, a Resolution Awarding the Contract on 2016-01SWR, Concrete Maintenance and Overlay Project. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 7.B.ID 2016-0344 Action authorizing the City Manager to enter into an agreement with Toole Design Group for the development of a Bicycle Master Plan for the City of Brookings. Toole Proposal Project Schedule Scope of Work Bicycle Master Plan - RFP Bike Advisory Committee Charter Biking Initiatives Resolution 15-092 Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 8. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 8.A.ORD 16-011 Introduction and First Reading on Ordinance 16-011, an Ordinance to Rezone a portion of the S ½ of the NE ¼ of Section 1-T109N-R50W from an Agricultural A District to a Residence R-1C District. Public Hearing: June 14, 2016. Page 2 City of Brookings May 10, 2016City Council Meeting Agenda Ordinance Notice Minutes and summary Rezone Map Attachments: 8.B.ORD 16-012 Introduction and First Reading on Ordinance 16-012, an Ordinance to rezone Lot 1 of Lots 1 & 2 of Lot A of the Replat of Outlot E, Maynes Addition from a Residence R-2 District to a Planned Development District. Public Hearing: June 14, 2016. Ordinance Notice Maps PDD process Attachments: 9. Public Hearings and Second Readings: 9.A.ID 2016-0334 Public Hearing and Action on Annual Malt Beverage Alcohol License Renewals. Malt License RenewalsAttachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 10. Other Business: 10.A.ID 2016-0342 Action on the selection of the Developer for the Brookings Marketplace Property. Bender Proposal Lloyd Proposal Mills Proposal VanBuskirk Proposal Attachments: Action: Motion to approve, Request Public Comment, Roll Call 11. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 12. Executive Session 12.A.ID 2016-0335 Executive Session, pursuant to SDCL 1-25-2, for purposes of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. Action: Motion to Enter into Executive Session, Voice Vote Action: Motion to Exit Executive Session, Voice Vote Page 3 City of Brookings May 10, 2016City Council Meeting Agenda 13. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Nick Wendell, Ope Niemeyer, Mary Kidwiler Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 4 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0339,Version:1 Present Certificate of Election and Oath of Office to Council Members Keith Corbett, Mary Kidwiler, and Nick Wendell. Summary: City Council Members Keith Corbett, Mary Kidwiler and Nick Wendell, will be presented with their Certificate of Election and take their Oath of Office. Attachments: Certificate of Election & Oath of Office - K. Corbett Certificate of Election & Oath of Office - M. Kidwiler Certificate of Election & Oath of Office - N. Wendell City of Brookings Printed on 5/5/2016Page 1 of 1 powered by Legistar™ State Of South Dakota County Of Brookings Municipality of Brookings Certificate Of Election This is to certify that on the 12th day of April 2016, at the municipal election held throughout the City of Brookings Keith Corbett was duly elected by the qualified voters of the City of Brookings to the office of Council Member for a term of three years, beginning May 1, 2016. Dated at Brookings, South Dakota, this 10th day of May, 2016. Shari Thornes, City Clerk Brookings City Council Oath of Office I, Keith Corbett, having been elected to the office of City Council Member within and for the City of Brookings, Brookings County, South Dakota, do solemnly swear I will support the Constitution of the United States and of this State and the Brookings City Charter, and faithfully discharge the duties of my office, and that I am not under direct or indirect obligation to appoint or elect any person to any office, position, or employment under the government of the City of Brookings. Keith Corbett Subscribed and sworn to before me this 10th day of May, 2016. Tim Reed, Mayor State Of South Dakota County Of Brookings Municipality of Brookings Certificate Of Election This is to certify that on the 12th day of April, 2016, at the municipal election held throughout the City of Brookings Mary Kidwiler was duly elected by the qualified voters of the City of Brookings to the office of Council Member for a term of three years, beginning May 1, 2016. Dated at Brookings, South Dakota, this 10th day of May, 2016. Shari Thornes, City Clerk Brookings City Council Oath of Office I, Mary Kidwiler, having been elected to the office of City Council Member within and for the City of Brookings, Brookings County, South Dakota, do solemnly swear I will support the Constitution of the United States and of this State and the Brookings City Charter, and faithfully discharge the duties of my office, and that I am not under direct or indirect obligation to appoint or elect any person to any office, position, or employment under the government of the City of Brookings. Mary Kidwiler Subscribed and sworn to before me this 10th day of May, 2016. Tim Reed, Mayor State Of South Dakota County Of Brookings Municipality of Brookings Certificate Of Election This is to certify that on the 12th day of April 2016, at the municipal election held throughout the City of Brookings Nick Wendell was duly elected by the qualified voters of the City of Brookings to the office of Council Member for a term of two years, beginning May 1, 2016. Dated at Brookings, South Dakota, this 10th day of May, 2016. Shari Thornes, City Clerk Brookings City Council Oath of Office I, Nick Wendell, having been elected to the office of City Council Member within and for the City of Brookings, Brookings County, South Dakota, do solemnly swear I will support the Constitution of the United States and of this State and the Brookings City Charter, and faithfully discharge the duties of my office, and that I am not under direct or indirect obligation to appoint or elect any person to any office, position, or employment under the government of the City of Brookings. Nick Wendell Subscribed and sworn to before me this 10th day of May, 2016. Tim Reed, Mayor City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0341,Version:1 Action to approve the April 19 and April 26 City Council Minutes. Attachments: April 19 Minutes April 26 Minutes City of Brookings Printed on 5/5/2016Page 1 of 1 powered by Legistar™ Brookings City Council April 19, 2016 (unapproved) The Brookings City Council canvassed the April 12, 2016 Election Results at 4:30 p.m. at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, Dan Hansen, Ope Niemeyer, Jael Thorpe, David M. Meyer, and Patty Bacon. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. The Brookings City Council held a Study Session on Tuesday, April 19, 2016 at 5:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, Dan Hansen, Ope Niemeyer, Jael Thorpe, David M. Meyer, and Patty Bacon. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. Resolution 16-035 - Election Canvass. A motion was made by Council Member Bacon, seconded by Council Member Hansen, that Resolution 16-035, a Resolution Canvassing the April 12, 2016 Municipal Election Ballots, be approved. The motion was carried by the following vote: Yes: 7 - Reed, Bacon, Meyer, Hansen, Corbett, Niemeyer, and Thorpe. Discussion topics included an update from United Way, parking near crosswalks, a review of responses to Brookings Marketplace Development Request for Proposals, and City Council Ex-Officio Reports. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to adjourn the meeting at 8:04 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk Brookings City Council April 26, 2016 (unapproved) The Brookings City Council held a meeting on Tuesday, April 26, 2016 at 6:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, David M. Meyer, Dan Hansen, Ope Niemeyer, Jael Thorpe, and Patty Bacon. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. Consent Agenda. A motion was made by Council Member Meyer, seconded by Council Member Corbett, to approve the Consent Agenda. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. 3.A. Action to approve the agenda. 3.B. Action to approve the March 15 and March 22 City Council Minutes. 3.C. Action on 6th Street Design Ad Hoc Committee appointments: Matthew Weiss, John Howard, Shayn Damm, Skip Webster, Gregg Jorgensen, Jamison Lamp, and Joanie Holm. 3.D. Action on various appointments to City Boards, Committees and Commissions: Airport Board: reappoint Brian Van Liere (term expires 5/1/2021); Bicycle Advisory Committee: appoint Kathryn Larson (term expires 1/1/2018), and Brittany Kleinsasser (term expires 1/1/2019); Brookings Committee for People who have Disabilities: appoint Shawn Minor (term expires 1/1/2018); Human Rights Commission: reappoint Elliot Johnson as student representative (term expires 5/1/2017); Park & Recreation Board: appoint Jay Larson and Kristi Larsen (terms expire 5/1/2019), reappoint Brittany Kleinsasser and Erika Saunders (terms expire 5/1/2019); Sustainability Council: reappoint Riley Gene Larsen (term expires 5/1/2017); and Utility Board: reappoint Tim Harvey (term expires 5/1/2021). 3.E. Action on Resolution 16-042, a Resolution authorizing Change Order No. 1 (Final) for 2016-05STI, Building Demolition Project; Bowes Construction, Inc. Resolution 16-042 - Resolution Authorizing Change Order No. 1 (Final) for 2016-05STI, Building Demolition Project; Bowes Construction Inc. Be It Resolved by the City Council that the following change order be allowed for 2016- 05STI, Building Demolition Project: Construction Change Order Number 1 (Final). Adjust plan quantities to as-constructed quantities for a total change of $0.0 to close out the project. 3.F. Action on Resolution 16-044, a Resolution authorizing the Mayor to sign Agreement, Letting Authorization, Right-of-Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WR, 22nd Avenue Rail Crossing Signals, Brookings, SD. Resolution 16-044 - A Resolution for Authorizing the Mayor to Sign Agreement, Letting Authorization, Right of Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WF, 22nd Avenue Rail Crossing Signals, Brookings, SD Whereas, the Brookings City Council desires the design, construction administration and construction of highway rail grade crossing signals for Project PP 3245(08), PCN 03WF on 22nd Avenue; and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance of the approaches and pavement markings at the highway-rail grade crossing as stated in the Agreement between the City and the State of South Dakota; and Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State the City’s 10% share of the participating project costs; and Whereas, the City of Brookings certifies that all work involved will take place in the City’s right-of-way; and Whereas, the City of Brookings certifies that all utilities will be moved or adjusted that are lying in the path of or conflicting with the construction of the project. Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Agreement, Letting Authorization, Utilities Certificate and Right-Of-Way Certificate and other related documents for Project PP 3245(08), PCN 03WP. 3.G. Action to cancel the May 24th Council Meeting. Resolution 16-043. A motion was made by Council Member Corbett, seconded by Council Member Hansen, that Resolution 16-043, a Resolution authorizing the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, Runway 11/29 Realignment Project, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Resolution 16-043 - Resolution authorizing the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, Runway 11/29 Realignment Whereas, the Brookings City Council desires South Dakota Department of Transportation assistance with the Brookings Regional Airport Project 3-46-0005-25- 2012; Whereas, the City of Brookings desires professional services with Helms and Associates for the design and construction of Runway 11/29 Realignment including grading and site work, removal and salvaging of existing FAA facilities, partial milling of Runway 12/30 and taxiways, and installation of sub-base course and under-drain piping. Now, Therefore Be It Resolved that the City Manager of the City of Brookings is authorized to sign Amendment Number 2 to the Agreement for Professional Services and other related documents for Runway 11/29 Realignment Project No. 3-46-0005-25- 2012. Contract Award. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that the Contract Award for the replacement of seating at the Swiftel Center, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Resolution 16-040. A motion was made by Council Member Bacon, seconded by Council Member Hansen, that Resolution 16-040, a Resolution awarding a contract for the Installation of New Playground Equipment previously purchased in 2015 and Purchase and Installation of Poured-in-Place Surfacing for Indian Hills Park, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Resolution 16-040 - Resolution Awarding a Contract for Installation of New Playground Equipment and Poured-in Place Surfacing for Indian Hills Park Whereas, the City of Brookings has sought and received the following quote for playground installation and poured-in-place surfacing from The U.S. Communities Government Purchasing Alliance – GameTime Contract and Cunningham Recreation. Company Playground Installation Poured-in-Place Surfacing Install Cunningham $8,753.00 $51,238.72 Recreation Total: $59,991.72 The Parks capital budget for this expenditure is $60,506.00. Now Therefore, Be It Resolved that the contract from Cunningham Recreation in the amount of $59,991.72 be accepted. Resolution 16-041. A motion was made by Council Member Corbett, seconded by Council Member Hansen, that Resolution 16-041, a Resolution authorizing the transfer of real property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Resolution 16-041 - A Resolution Authorizing the transfer of real property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, the Brookings Economic Development Corporation, Inc. desires to: A. Purchase approximately 16.5 acres of real property located in the south-east corner of the Svennes Industrial Park to the City of Brookings, South Dakota, for the price of Thirty-Two Thousand, Eight Hundred Twelve Dollars & Fifty Cents ($32,812.50) per acre for a total price of Five Hundred Forty-One Thousand, Four Hundred Six Dollars & Twenty-Five Cents ($541,406.25). Whereas, for the express purpose of furthering economic growth and development of the City of Brookings, South Dakota the Brookings Economic Development Corporation, Inc. agrees to sell, convey or otherwise transfer said property to a legal entity which is, or will be, conducting business in the City of Brookings, South Dakota, and Whereas, it is in the best interests of the City of Brookings that the City provide its economic development assistance in this matter to aid and assist with the completion of the aforesaid transaction which will further economic development in the City of Brookings; and Whereas, the City is authorized to enter into this transaction as an economic development activity under the laws of the State of South Dakota; Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City convey title to, and hold, the above-described property to the Brookings Economic Development Corporation, Inc. for the purposes of furthering economic growth and development of the City of Brookings, South Dakota; and B. That the Mayor, City Clerk and City Manager are authorized to execute the required documents in accordance with this Resolution. Temporary Liquor Application. A public hearing was held on a Temporary Liquor Application for Downtown Brookings, Inc. to hold a “Art & Wine Walk” at various businesses in downtown Brookings on May 14, 2016. A motion was made by Council Member Thorpe, seconded by Council Member Hansen, to approve. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Ordinance 16-010. A public hearing was held on Ordinance 16-010, an Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. A motion was made by Council Member Hansen, seconded by Council Member Meyer, to approve Ordinance 16-010. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Preliminary Plat. A motion was made by Council Member Corbett, seconded by Council Member Niemeyer, that a Preliminary Plat of Sublots 1-6 of Lot 2, Block 1, Foster Addition, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Armory Adaptive Reuse Proposals. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that discussion and possible action on Armory Building Adaptive Reuse Proposals and direct staff to negotiate terms and conditions leading to a development agreement. be removed from the table. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. A motion was made by Council Member Thorpe, seconded by Council Member Meyer, that the City Council directs staff to analyze viable downtown green space and gathering space options including the feasibility of the Armory site and other city-owned sites to include parking lots. The Council directs the City Manager to form an ad hoc committee to include members of the Convention Visitors Bureau, Chamber of Commerce, and Downtown Brookings, Inc., to explore those options. Discussion: The evaluation of downtown green space, gathering space and housing should be analyzed by the Comprehensive Master Plan Committee as part of their process. The Affordable Housing Task Force should also consider the downtown housing issue. There are immediate repairs, such as the roof, that need to be addressed. The other issues cited (i.e. mold, lead) are contained in the basement, which is a non-public space. Continued public usage of the building during this interim should not be compromised. Before making a decision on the use of the Armory, the City Council needs to evaluate all financial implications during this year’s budget session. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Thorpe, Hansen, Reed, Bacon, and Meyer. Adjourn. A motion was made by Council Member Corbett, seconded by Council Member Hansen, to adjourn the meeting at 8:11 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-036,Version:1 Action on Resolution 16-036, a Resolution Awarding the Contract on 2016-01SWR, Concrete Maintenance and Overlay Project. Summary: This resolution will award bids for 2016-01SWR, Concrete Maintenance Project to Timmons Construction, Inc., Brookings, SD. Background: This project is the annual concrete project and entails construction of miscellaneous concrete work including curb and gutter repair, fillets, valley gutters, curb ramps, and sidewalk along City property. This project also includes homeowner trip hazards that weren’t repaired in the 2015 sidewalk area which is east of Medary Avenue South and south of Orchard Drive, and the 2016 sidewalk area which is east of Medary Avenue South and between 6th Street and Orchard Drive. The bid letting was held on April 26, 2016 and the City received the following bids: Timmons Construction, Inc., Brookings, SD $244,463.75 Hulstein Excavating, Inc., Edgerton, MN $308,472.50 The low bid of Timmons Construction, Inc. for $244,463.75 was approximately 4.9% lower than the engineer’s estimate of $257,100.00. Fiscal Impact: The City will enter into a contract with Timmons Construction, Inc. for the low bid amount of $244,463.75. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 5/4/2016Page 1 of 1 powered by Legistar™ Resolution 16-036 Resolution Awarding Bids on Project 2016-01SWR Concrete Maintenance Project Whereas, the City of Brookings opened bids for Project 2016-01SWR, Concrete Maintenance Project on Tuesday, April 26, 2016 at 1:30 pm at the Brookings City & County Government Center; and Whereas, the City of Brookings has received the following bids for the 2016-01SWR Concrete Maintenance Project: Timmons Construction Inc.: $244,463.75 and Hulstein Excavating, Inc.: $308,472.50. Now Therefore, Be It Resolved that the total low bid of $244,463.75 for Timmons Construction, Inc. be accepted. Passed and approved this 10th day of May, 2016. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0344,Version:1 Action authorizing the City Manager to enter into an agreement with Toole Design Group for the development of a Bicycle Master Plan for the City of Brookings. Summary: Action on this item will authorize the City Manager to enter an agreement with the Toole Design Group for the development of a Bicycle Master Plan for the City of Brookings. Development of a Bicycle Master Plan for the City of Brookings will include significant community input on existing conditions, barriers to biking, and priorities; an analysis of an existing and planned bike facilities; a plan for a citywide bicycle network that safely connects neighborhoods and key designations; prioritized funding and implementation plan; a unified signage system; design guidelines for biking facilities; and goals and policy recommendations in areas of education, encouragement, enforcement and evaluation. Copies of the City’s Request for Proposal outlining the full scope of the project and Toole Design Group’s proposal are enclosed. The proposed Plan will depict a comprehensive system of off-road and on-road facilities that safely connect neighborhoods and key destinations through use of high-priority transportation corridors and encourages bicycle travel. It will also include a comprehensive transportation network that could utilize a variety of facilities such as existing and planned pathways, trails, roadway infrastructure, bike lanes, shared lanes, multi-use pathways, utility and drainage easements, open spaces as well as new facilities to connect users to neighborhoods, the university, parks, downtown, work centers, park and rides, schools, places of interest, and to provide connectivity to the trails and pathway systems of adjacent communities. The Plan will help to guide the capital investments and identify additional funding options. The Plan will be a tool for coordinating city-wide projects, policies, and programs related to bicycle transportation. Background: On March 24, 2016, the City of Brookings issued a Request for Proposal from professional firms specializing in the development and implementation of a Bicycle Master Plan. The RFP was advertised via a legal notice, website, social media and a press release. The RFP was also emailed to 28 firms across the country noted for specializing in bicycle master plans. Eight firms submitted proposals by the April 15 deadline. A Proposal Evaluation Team consisting of the City Manager, Park & Recreation Director, City Engineer, City Clerk, Bike Committee Chair and Bike Committee Representative reviewed the eight proposals on April 18. The team considered each proposer’s qualifications and experience, project references, current projects, proposed scope of work and methodology, cost proposal and community engagement plan. Additionally, proposers had to demonstrate significant experience preparing bicycle master plans of City of Brookings Printed on 5/5/2016Page 1 of 3 powered by Legistar™ File #:ID 2016-0344,Version:1 comparable complexity and scale for communities similar to that of Brookings, along with extensive community outreach, public engagement and meeting facilitation experience. Toole Design Group, Alta Planning + Design and Stantec were invited to interviews on April 27. Firm Location Community Engagement Hours Base Price Additional Comments Toole Design Group Minneapolis, 10 offices nationwide 334 $83,341 RDG Planning & Design Des Moines, Omaha, Ft. Myers Not specified $89,500 Partnered with Banner Associates for public agency coordination and engineering services T.Y. Lin International Chicago, 37 offices nationwide, 15 Asia Pacific offices 60 $79,910 Ayres Associates Madison, WI, 12 offices nationwide Not specified $96,377 Partnered with Banner Associates for public agency coordination and engineering services Stockwell Engineers, Inc. Sioux Falls, SD Not specified $75,762 WSB Community Design Group Minneapolis, 8 Midwest offices 30 $95,588 Stantec Fargo office, 250 offices nationwide Not specified $99,996 Alta Planning & Design Minneapolis office, 29 offices nationwide 266 $90,212 The Brookings Bicycle Advisory Committee, along with city staff, committee liaisons, interviewed the three firms on April 27 in open session and unanimously recommended the selection of Toole Design Group (TDG) based on their extensive experience, project methodology, and community engagement strategy. Project Schedule & Deliverables. TDG anticipates substantial completion in approximately nine months from project initiation. Details on project deliverables and their community engagement strategy are outlined in their attached proposal, Scope of Work, and schedule attachments. Previous Council Action On August 25, 2015, the Brookings City Council approved Resolution No. 15-092, a Resolution of Commitment regarding City of Brookings Bicycling Initiatives, which directed the Brookings Bicycle Committee assist with the creation of a Master Plan for bicycle usage. The City Council held a public hearing on March 22, 2016 on proposed bike lanes and unanimously voted to table action until the Bike Master Plan is completed. City of Brookings Printed on 5/5/2016Page 2 of 3 powered by Legistar™ File #:ID 2016-0344,Version:1 Fiscal Impact: This Plan is not in the 2016 budget, and the City expects to incur some of the costs this year. City Council action will be requested later this year to approve a budget amendment to utilize General Fund Reserves to pay for 2016 expenses. Recommendation: Staff requests City Council action authorizing the City Manager to enter into an agreement with Toole Design Group for the development of a Bicycle Master Plan for the City of Brookings in an amount not to exceed $90,000. Staff requests an increase of Toole’s price proposal of $83,341 to provide for contingency expenses. Staff Recommends Approval. Attachments: Toole Proposal Project Schedule Scope of Work Request for Proposal: Bicycle Master Plan, dated 3/24/16 Bike Advisory Committee Charter Brookings Biking Initiatives (9/15-Present) City Council Resolution 15-092 City of Brookings Printed on 5/5/2016Page 3 of 3 powered by Legistar™ Proposal to the City of Brookings Apr il 15, 2016 Credit: pedallove.o rg Cit y of Brookings Bicycle Master Plan Credit: fli ck r Elver t Barnes Ap ril 15, 2016 Sha r i Th or nes, Cit y Cle r k Cit y of B rook i ng s 520 3 rd Street, Suite 23 0 B rookings, SD 570 06 sthor nes@cit yofbrookings.org RE: Cit y of Brookings Bicycle Master Plan Dea r M s. Thornes and Members of the Selection Committee: Toole Design Group, LLC (TDG) is pleased to submit our proposal for completing the Cit y of B rook ings Bicycle Master Plan. We have reviewed your request for proposals and have crafted an approach that will result in a world-class plan for increasing bicycle ridership, connectivity, and safety in the Cit y of Brookings, better positioning the City for Silver-Level Bicycle Friendly Com munit y status from the League of American Bicyclists. We have assembled a team specifically tailored to meet the needs of this project. These individuals have outstanding track records for their work on bicycle and pedestrian master plans and have national reputations for their bicycle expertise. TDG is a full -ser vice planning and design fi rm with planners and engineers who focus on bicycle and pedestrian projects on a daily basis. We have a histor y of producing cost-effective, practical sol utions that fulfill the needs of the communit y. We have built a solid reputation for delivering high quality bicycle and pedestrian plans that move for ward immediately to implementation. Fur thermore, we help our clients build the level of com munit y and agency support these plans ultimately need to be successful. This project will be managed out of TDG’s Minneapolis office. Ciara Schlichting, AICP will ser ve as the Principal-in-Charge. She will be involved in developing the recommendations of the Plan and will play a key role in guiding the planning process. Ciara has experience overseeing large multimodal transportation planning projects, and she is known for her strong communication skills. Ciara’s previous experience on projects across the Upper Midwest give her a big picture view of bicycle and pedestrian transportation plans in communities of various sizes. Shaun Lopez-Murphy will ser ve as the Project Manager. Shaun is a seasoned project manager with experience overseeing bicycle facilit y and programming projects within Minneapolis’ municipal government. He was responsible for carr ying out Minneapolis’ Bicycle Master Plan as the City’s Bicycle and Pedestrian Coordinator, and more recently he ser ved as the Deput y Project Manager for Topeka’s Pedestrian Master Plan. Given his experience in municipal government, he has a strong understanding of decision mak ing processes and internal mechanics. Much of his recent experience is with smaller cities and rural areas in the Midwest. Greta Alquist will ser ve as Deput y Project Manager. She focuses on projects that create healthier transpor tation options for people in cities and towns. She previously worked for the Minnesota Department of Transpor tation, where she worked on bicycle planning and infrastructure projects throughout the State, in small cities and rural towns. She has a passion for communit y engagement that is done well, and the power of small system changes. TDG is a recogn ized Gold-Level Bicycle -Friendly Business by the League of American Bicyclists, a Woman -Owned Business, and a cer tified Disadvantaged Busi ness E nter prise (DBE) in over 35 states. TDG ha s a long histor y of meeting project objectives on time and on budget. We are proud of our reputation for excellence in the field of multimodal t ranspor tation planning and design, and bicycle master planning in particular. We encourage the selection commit tee to contact our current and former clients to inquire about the qualit y of our work. If you have any q uestions regarding our proposa l or q ual ifications dur ing the review p rocess, plea se do not hesitate to contact Shaun Lopez- Mur phy, Project Manager, by phone or email at 60 8.462.3715 or slopezmurphy@tooledesign.com. Thank you for your consideration of our team. Sincerely, Jennifer L. Toole, AICP, ASL A President Toole Design Group, LLC 3 01.927.190 0 jtoole@tooledesign.com TABLE O F CONTENTS Cove r Let te r 1. QUALI FI CATIONS AND E XPE RIENCE Firm Profile .................................................................................................... 1 Organ izationa l Cha r t ................................................................................. 2 Key Staff Resumes ........................................................................................ 3 Relevant E xperience................................................................................... 9 2. PROJECT REFERENCES Project References .................................................................................... 17 3. CURRENT PROJECTS Project Listing ............................................................................................. 19 4. PROJECT APPROACH AN D PROPOSED SCOPE OF WORK Project Understanding.............................................................................. 21 Scope of Work ........................................................................................... 23 Proposed Schedule................................................................................... 30 5. COST PROPOSAL Cost Proposa l ............................................................................................. 31 1 QUALI FICATIONS AND EXPERIENCE City of Brookings Bicycle Master Plan 1 FIRM PROFI LE Founded i n 20 03 by Jenn ifer Toole, Toole Design Group (TD G) is the leading national fi rm with specialized exper tise in bicycle, pedest r ian, and trail planning and design. TDG is a full ser vice firm w ith over 10 0 professionals in 10 offices across the countr y. We have developed net work plans for over 25 0 com munities in the past decade, i ncluding numerous i mplementation -or iented plans that are similar to the Cit y of B rook ings Bicycle Master Plan. Perhaps more impor tantly, we are a fir m that is equally st rong in both planning and engineering, and a g reat deal of our da ily wor k involves analysi s and cost estimation to enable communities to pursue funding and move for ward w ith implementation. We have a proven record of success deliver ing plans that meet the goals of our clients. At TDG, o u r p h i l osophy i s si mple. We b el i eve that bic yc l in g a n d walk i n g a re fundamenta l fo r m s of t ransp o r tation that shoul d b e a vai la b l e to ever yone, w h ethe r they a re young o r old , r i c h o r poo r. O u r j ob i s to h el p commun i ties plan, bui l d, a n d ret rofi t thei r t ransp o r ta tio n sy ste ms s o that bic yc l i ng i s a safe, ef fi c i ent, an d h ea lt hy fo r m of t ra vel. Our staff includes bicycle planning exper ts who have authored national, state, and local best practice guidance, developed customized approaches to low-stress net wor k bicycle planning, and helped commun ities become more bicycle fr iendly. We have produced bicycle master plans for communities of all sizes. Our team is ab le to d raw on this broad expe rience to efficiently and effectively work w ith the Cit y to create a bike master plan that will ser ve as a framewor k for the development of p rior it y bicycle facilities. TDG has an outstanding reputation for results- oriented planning. Our plans identify specific locations for improvements, set priorities for implementation, and provide initial cost estimates. More impor tantly, our planning process builds momentum among city and elected officials, advocates, and the general public to ensure projects and programs move for ward immediately upon completion, and often even before the plan is completed. Finally, we have many years of experience designing bicycle facilities - experience that will be advantageous as we identify implementable design treatments. As a recogni zed Gold-Level Bicycle -Friendly Business by the League of American Bicyclists, we are proud of our reputation for being green: approximately 90% of our staff use t ransit, bicycle, and/or walk to wor k on a regular basis. TDG is a Woman -Owned Business and a cer tified Disadvantaged Business E nterp ri se (DBE) in over 35 states. 2 Toole Design Group ORGANIZATIONAL CHART The Toole Design Group (TDG) Team for the Cit y of Brooki ngs Bicycle Master Plan has been carefully assembled to ensure success for this project. It includes team members w ho have worked on many bicycle and pedest r ian master plans and infrast ructure-related p rojects th roughout the M idwest. The organizational char t below illust rates the repor ting st r ucture and roles of the project team. Resumes for these select individuals are provided on the fol lowi ng pages. Cit y of B rookings Principal-in -Charge Project Manager and QA/QC Ciara Schl ichting, AI CP Shaun Lopez-Mur phy E xisting Conditions Public Engagement Plan Development Greta Alqui st Spencer Gardner, AICP Greta Alqui st Connor Cox Greta Alquist Connor Cox Spencer Gardner, AICP KC Atkins, P.E. City of Brookings Bicycle Master Plan 3 Ciara Sch l ichting, AICP Pr i ncipal -i n-Charge Ciara Schlichting is a senior planner with 17 years of experience managing complex transportation, land use, and parks and trails projects as well as overseeing community engagement strategies, environmental reviews, comprehensive plans, and zoning administration. Ciara managed the Hennepin County Bicycle Transportation Plan and the City of Topeka’s Pedestrian Master Plan, which both serve a large geographies that include a variety of land use patterns and street typologies. The strategies and actions created to implement these plans recognize that the non-motorized transportation system needs var y between urban, suburban and rural areas. Ciara brings a level of expertise to TDG and is dedicated to delivering plans that balance land use with transportation, natural resource protection, and infrastructure needs. Sel ected Project Ex per ience ▪ Topeka Pedestrian Master Plan, Topeka, KS Ciara served as the Project Manager for the Topeka Pedestrian Master Plan, which included a targeted five-year implementation action plan to prioritize funding for new and existing programs and projects. Ciara was responsible for delivering all project deliverables on time and within budget, including plan vision, goals and strategies, community engagement events, prioritization methods, and the final master plan document. ▪ Hennepin County Bicycle Transpor tati on Plan, Hen nepin County, MN Ciara ser ved as the Project Manager for the update to the 1997 Hennepin County Bicycle Transportation Plan. For this project Hennepin County par tnered with Three Rivers Park District to include an update to their trail plan in conjunction with the county bicycle transportation plan. The plan update includes a new county bicycle system map, new programs and updated design guidelines for implementing a new generation of bicycle facilities at the county level to ser ve bicyclists of all ages and abilities. ▪ Capital City B ikeway and Jackson Street Reconst ruction, Saint Paul, MN Cia ra is the Proj ect Manager for the Downtown Bike Loop and Jack son Street Reconstruction project and is leading a multidisciplinar y team of planners, landscape architects, engi neers, historians, and ar tists to help transfor m Downtown Saint Paul into a desti nation suitable for 8 -80 year olds. She is responsible for deliveri ng all project task s on time and within the budget, including identif ying the bicycle system routes, branding and wayfinding, protected bikeway style guide, and final plan sets. ▪ Twin Cities Reg ional Bicycle System Study Cia ra ser ved as the senior plan ner for this study that identified regionally-significant bicycle travel cor r idors i n the seven-count y Twin Cities Region. Ciara’s wor k focused on developing and applying criter ia to identif y regionally significant bicycle cor ridors. The results of the study were used by the Metropolitan Council to prepare the bicycle component in the Regional Transpor tation Policy Plan and a re being integrated with the Minnesota Depar tment of Transpor tation’s Bicycle System Plan for its Metro District. Professional Highlights ▪ Toole Design Group: 2 013 -Present ▪ Stantec (For merly Bonestroo): 2 0 06-2011 ▪ DSU: 20 01-2006 ▪ Metropolitan Counci l: 1999-20 01 Education/Cer tifi cation ▪ Master of Science, Natural Resource Science and Management, University of Minnesota: 2 000 ▪ Bachelor of Science, Natural Resources and Envi ronmental Studies, University of Minnesota: 1997 ▪ Cer tified Planner: Amer ican I nstitute of Cer tified Planners Appoi ntments/Af filiations ▪ Minneapoli s Bicycle Advisor y Committee – Ap poi nted by Council Membe r Kevin Reich: 2 012–Present 4 Toole Design Group Shaun Lopez-Mu r phy Project M anager Shaun Lopez-Murphy is a transpor tation planner with nine years of experience working on bicycle and pedestrian projects and initiatives. Before arriving at TDG, he ser ved as the Bicycle and Pedestrian Coordinator in Minneapolis, MN, where he managed dozens of projects to improve conditions for bicyclists and pedestrians. Shaun has experience working with traffic engineers, the public, the media, and elected officials. He led federal Non-Motorized Transportation Pilot Program for the City of Minneapolis, resulting in a doubling of the City’s on-street bikeway network from 40 miles to 80 miles. Shaun has technical expertise working with traffic manuals and construction plans, traffic count data, and bicycle and pedestrian design guidance. He has experience leading public meetings, and he developed the Minneapolis bicycle and pedestrian wayfinding networks. Sel ected Project Ex per ience ▪ Topeka Pedestrian Master Plan, Topeka, KS Shaun ser ved as the Deput y Project Manager for the Topeka Pedestr ian Master Plan, which put for th policy and project recommendations to i mprove Topeka’s walk i ng envi ron ment. Shaun’s role included drafti ng written goals and actions, conducti ng onli ne sur veys, prepa ring public presentation mater ials, and was the lead author of the plan. He has also reviewed previously adopted plans i n Topeka, includi ng the Cit y’s Bikeways Master Plan and the 204 0 Long Range Transpor tation Plan. ▪ M inneapolis Bikeway Expansion, Minneapolis, MN While working for the City of Minneapoli s, Shaun ser ved as Project Manage r for the implementation of 5 0 miles of bikeways in Minneapolis bet ween the years of 2010 and 2014. Representi ng nea r ly half of the present on -street bikeway system, he was responsible for grant writi ng, design collaboration, budgeti ng, public engagement, neighborhood and City Council approvals, and public rollout for the major ity of projects. Shaun led the use of innovative i nfrastr ucture, including advi sor y bike lanes, bike boulevards, buffered bike lanes, bike boxes, green bike lanes, and bi ke signals. ▪ Minneapolis Bicycle and Pedestrian Wayfinding Network, Minneapolis, MN Prior to joining TDG, Shaun led major improvements to the Minneapolis bicycle and pedestrian wayfinding network. Using the Manual of Uniform Traffic Control Devices (MUTCD) standards and best practices in other cities, he worked to develop bicycle and pedestrian wayfinding policies. With federal grants from the Federal Highway Administration (FHWA) and Centers for Disease Control and Prevention (CDC), more than 1,000 signs were installed to guide bicyclists and pedestrians at key decision points. ▪ Wausau MPO Bicycle and Pedestrian Master Plan, Wau sau, WI Shaun co-drafted the Encou ragement chapte r of the Wa usua Bicycle and Pedestr ian Master Plan. He per for med an i nventor y of cu r rent encouragement ef for ts and potential i mplementation par tners in the Wa usau area. He also developed a list of target audiences, conside ring the ways different people related to bicycling and walki ng. Finally, he developed recommendations for Open Streets events, biking and walking to school, and biking and walking to work. Professional Highlights ▪ Toole Design Group: 2 014 -Present ▪ City of Minneapolis Public Works Depar tment: 20 06 -2014 Education/Cer tifi cation ▪ Bachelor of Ar ts, Elementar y Education, Uni versity of I owa: 1999 City of Brookings Bicycle Master Plan 5 Greta Alquist Transpo r tation Planner G reta Alquist is a transpor tation planner at TDG with more than si x years of experience in multi modal transpor tation planning and community engagement. Greta i s known for her abi lity to develop and facilitate creative strategies for engagi ng stakeholders and her abili ty to foster and strengthen relationships in a range of project settings such as the U.S. Bank Stadium Transpor tation Management Plan and the Minnesota Statewide Pedestr ian System Plan. Dur ing her five years at the Minnesota Depar tment of Transpor tation (MnDOT), Greta successfully navigated many challenges facing projects with diverse stakeholder interests both within and outside public agencies. She managed the Minnesota Statewide Bicycle System Plan which included a large communit y engagement component, the resu lts of which led to clear i nvestment guidance and design di rection to MnDOT to reflect the values and pr ior iti es of stakeholders across the state. Greta’s ef for ts earned the MnDOT Planni ng Awa rd for I nvolvement/Out reach. Her passion is in working with citi zens, practitioners, and decision -makers to build healthy communities. Sel ected Project Ex per ience ▪ Minnesota Statewide Bicycle System Plan G reta ser ves as Deputy Project Manager for the MnDOT Bikeway Facilit y Design Manual update por tion of the project to ensure client needs a re clea r and pr ioritized in order to maximize personnel hours for graphics and design development. Whi le employed at MnDOT, Greta worked as a transpor tation planner on the Minnesota Statewide Bicycle System Plan and was responsible for writi ng and reviewing plan content. The Plan i ncluded developing distr ict-scale system plans, conducti ng education and outreach to district staff and stakeholders, and creating a pr ior iti zed statewide bicycle route system. ▪ Minnesota Safe Routes to School Resource Center and Technical Assistance Greta i s the Project Manager and planner for the Minnesota Safe Routes to School (SRTS) Resource Center and Technical Assistance project. She is responsible for coordinating content for an online resou rce center for agencies, organ i zations, and i ndividuals worki ng on SRTS initiatives across the state. This proj ect i s unique in that it i s funded by MnDOT, yet many of the deliverables are meant to suppor t and guide the work of many agencies, organizations, and individuals beyond MnDOT. ▪ St. Croix County Com p rehensive Bicycle and Pedestrian Facilities Plan, St. Croi x Count y, WI Greta brought planning and community engagement expertise to this County wide bicycle and pedestrian plan. Greta developed a robust community engagement and communications plan for the project and developed and deployed a range of engagement strategies, from facilitating workshops to conducting community event activities and training project par tners on how to use a meeting-in-a-box. Greta has been drawing on her experience managing statewide plans and successful engagement across broad geographic regions to bring creative and effective strategies to the project. Professional Highlights ▪ Toole Design Group: 2 015 -Present ▪ Minnesota D epar tment of Health: 2015 ▪ Minnesota Depar tment of Transpor tation: 20 09-2015 Education/Cer tifi cation ▪ Master of Ur ban and Regional Planning, Un iversit y of Minnesota: 2 0 0 9 ▪ Bachelor of Ar ts, Geog raphy, Macalester College: 20 07 Af filiations ▪ As sociation of Pedestrian and Bicycle Professionals ▪ APBP Mentor Program, Minnesota Chapter Leadership Team ▪ Women’s Transpor tation Semina r ▪ League of Amer ican Bi cyclists ▪ American Planning As sociation 6 Toole Design Group Conno r Cox Pl anner Connor Cox is a transportation planner with two years of experience working on a variety of bicycle and pedestrian projects. Specifically, he has project exper ience in bicycle route evaluation and analysis, bicycle and transit integration, community engagement and outreach, online sur veys, online interactive mapping (WikiMap), and national bicycle and pedestrian research. Prior to joining TDG’s Minneapolis office, Connor worked for an international non-profit organization in Rio de Janeiro, Brazil, where he worked on bicycle planning initiatives and multi modal transportation projects. Sel ected Project Ex per ience • Topeka Pedestrian Master Plan, Topeka, KS Connor se r ved as a planner on the Cit y of Topeka’s fi rst Pedestr ian Maste r Plan. Connor assisted with development of an online WikiMap to gathe r public input on walk ing conditions throughout the Cit y, as well as documenti ng and analyzi ng public engagement results. The stakeholder and public input collected from engagement ef for ts contributed to the recommendations of the plan. • Capital Cit y B ikeway and Jackson Street Reconst ruction, Saint Paul, MN Connor is ser ving as a planner for this project, and is conducting research of best practice urban bikeways from around the countr y, assisting with public outreach and engagement, developing an online survey for public engagement, producing graphics and illustrations, analyzing street-level land uses adjacent to streets under study, and producing maps to assist in the analysis. The project is one of the first the City is implementing as part of their newly adopted citywide bicycle plan. TDG is leading the planning, engineering, and design work for the project and is responsible for identifying the alignment of the Capital City Bikeway and developing design concepts for the separated bike facilities on those streets. • M innesota Sta tewide Bicycle System Plan Connor ser ved as a planner for the Minnesota Statewide Bicycle Systems Plan. Connor was responsible for researching methodologies for identifying bikeway system cor ridors and routes from other state bike plans around the countr y. The Minnesota Statewide Bicycle Systems Plan implements the major recommendations that were developed through the Study’s community and Minnesota Department of Transportation (MnDOT) district staff engagement process. The project team prepared district-scale system plans, conducting education and outreach to district staff and stakeholders, and creating a prioritized Statewide bicycle route system. • St. Croix County Bicycle and Pedestri an Plan, St. Croi x County, WI Connor is ser ving as a transportation planner for the Bicycle and Pedestrian Plan. He is assisting with several aspects of the public engagement process, including developing engagement boards and activities for public and stakeholder meetings and developing a memorandum on community engagement listening sessions. He is also creating an online WikiMap tool, which is being used to gather public feedback on existing bicycle and pedestrian conditions throughout the county, including existing routes, bar riers, and desired routes for walking and biking. Professional Highlights ▪ Toole Design Group: 2 014 -Present ▪ Institute for Transpor tation and Development Policy (I TDP): 2012-2013 ▪ G reen I deas Sustai nability Consu ltants: 2 010 ▪ InSite Arch itects: 20 0 8 Education/Cer tifi cation ▪ Master of Science, International Coope ration and Ur ban D evelopment, Technical Un iversity of D armstadt (Ger many): 2013 ▪ Bachelor of Ar t , Sustainabilit y (Sustainable Ur ban Development), Ar izona State Universit y: 2 010 City of Brookings Bicycle Master Plan 7 Spencer Ga rdne r, AI CP Pl anner Spencer Gardne r has si x year s of exper ience using GI S to assist commun ities with multi modal transpor tation plans. He has wor ked on market analyses, infrastructure i nventories, and transpor tation plans across the countr y in communities of all sizes. He i s familiar with multiple GI S plat for ms i ncludi ng ArcGI S, and has managed or worked with spatial databases and repor ts using ArcSDE with Oracle, PostGI S, SQL Ser ver, and SQL Ser ver Repor ti ng Ser vices. He has presented his work on spatial databases and spatial SQL queries at several conferences, most recently the 2013 FOSS4G Nor th Am er ica conference in Minneapolis and the Am e r ican Planning Associ ation’s 2013 Ch icago Metro Section fall conference. Selected Project Experience ▪ St. Croix County Bicycle and Pedestrian Plan, Saint Croi x County, WI Spencer established the process for rating roadways for thei r suitabilit y for bicycli ng. The rating methodology combined the Level of Traffi c Stress (LTS) f ramewor k with a scheme adopted by Wi sconsin Depar tment of Transpor tation (Wis DOT) focused on r u ral roadways. This ensured that roadway ratings took into account thei r contex t as r ural or ur ban roads. ▪ F lint Hills MPO Master Transporta tion Plan, Manhattan, KS Spencer developed a process for scor ing roadway links using the LTS framework. He prepared a repor t that identifies missi ng connections within the current bicycle network and assisted with the development of recommendations for new facilities. ▪ Wausau Bicycle and Pedest rian Plan, Wausau, WI Spencer is developing a process for scoring roadway links using the LTS framework. He is conducting field work and par ti cipating in the development of recommendations for new and improved bicycle facilities. ▪ Hear tland Connections Bicycle and Pedestrian Plan, Omaha, NE Spencer worked as a transpor tation planner on this plan. The project team assessed designated multi modal corridors for potential bicycle improvements, including bike lanes, bike boulevards, and off-street paths. Spencer par ticipated in the development of recommendations based on a number of factors including access to schools and business districts, network connectivity, and existing conditions. I n addition to these specific improvements, he provided recommendations for a future bike network and evaluated connectivity with Omaha’s transit system. ▪ Wisconsin State Bikeways Project Spencer managed and developed geog raphic data and maps for this study of Statewide bicycle routes. He developed crite ria and a si mple methodology to help di rect route selection. The project i ncluded data f rom Wis DOT and the Wi sconsin D epar tment of Natural Resources. Spencer produced maps illustrating the recommendations as par t of the fi nal repor t. Professional Highlights ▪ Toole Design Group: 2014 -Present ▪ HNTB: 2010 -2014 Education/Cer tifi cation ▪ Master of Science, Urban and Regional Planning, University of Wi sconsin: 2 010 ▪ Bachelor of Ar ts, Economics, Brigham Young University: 2 0 07 ▪ Cer tified Plan ner: Ame r ican I nstitute of Cer tified Plan ners 8 Toole Design Group KC Atk ins, P.E. Civil/Traffic Engineer KC Atk i ns is a professional engi neer with over eight years of exper ience in transpor tation engi neer ing and project management. Her exper ience includes prelimina r y and final design, i ncludi ng bicycle/pedestrian accommodations, ur ban/rural roadways, interchanges, local roads and context-sensitive design solutions. KC also has experience in traffic engi neeri ng, per for ming traffic analysis and delay calculations, as well as traf fic safet y, pe r for ming crash analysis, safety plans and road safety audits. Her wide range of exper ience allows her to incor porate multiple elements of enginee ring into her wor k to provide safe, multi modal infrastr uctu re. Sel ected Project Ex per ience ▪ Capital Cit y B ikeway and Jackson Street Reconst ruction, Saint Paul, MN As Deputy Proj ect Manager, KC is assisti ng with day-to -day project administration and coordination with the City of Saint Paul for a $1.9 million proj ect that will set the standa rd for i mplementation of re - envisioned streets, placemak i ng, and bicycle and pedestr ian facilities in an ur ban area. TDG’s wor k i ncludes extensive public and stakeholder engagement, recommending protected bi keway route alignments, developing design alter natives, concept design of recommended route alignments, and prelimina r y th rough final design and constr uction documents for the full reconstr uction of Jack son Street f rom Shepa rd/ Warner Road to 11th Street i n Downtown Saint Paul. The project incor porates balanci ng motor vehicle, transit, heavy vehicle, bicycle, and pedestr ian traf fic with stor mwate r improvements, placemak ing oppor tunities, and parking. ▪ Hennepin County Bike Gap Scoping, Hennepin County, MN KC is the Project Manager for the Hennepin County Bi ke Gap Scopi ng project. The project is reviewi ng existi ng Hennepin County bike gaps at the Minneapolis-Saint Paul Ai r por t (MSP), and conducti ng a parking study along Ma rshall Street in Minneapolis where an antici pated protected bikeway is expected. KC is coordinati ng with Hennepi n County, the Metropolitan Airpor ts Commission (M AC), and local cities to evaluate possible bicycle and pedestrian connections to MSP Ai r por t Terminals 1 and 2. The project includes site i nvestigations, stakeholde r engagement, conceptual design, and a feasibility repor t. ▪ M N/ND DOT County/Local Road Sa fety Plan, MN and ND While at her previous fir m, KC was the analyst, plan development and workshop facilitator for the Minnesota and Nor th Dakota D epar tments of Transpor tation (MN/ND DOT) County/Local Road Safety Plans. KC developed strategic highway safety plans by identif ying crash cha racter istics and prior itizing safet y strategies for low-cost safety projects th roughout MN and ND Counties. She gathe red and analy zed crash data and roadway cha racter istics, ranked segments, intersections and cu r ves, prepa red workshop materials and discussed potential strategies for safety improvements with the DOT, County and Local representatives. Ulti mately, a fi nal safety plan was devel oped for each county within MN and ND with suggested safety strategies. Professional Highlights ▪ Toole Design Group: 2 014 -Present ▪ CH2M HILL: 20 07-2 014 Education/Cer tifi cation ▪ Bachelor of Science, Civi l Engi neeri ng, I nstitute of Tech nology, University of Minnesota: 2 0 07 ▪ Professional Engineer: MN, WI Af filiations ▪ Ame r ican Society of Civi l Engi neers: Committee on Younge r Members, Publications Membe r City of Brookings Bicycle Master Plan 9 RE LE VANT E XPERIENCE Toole Design Group (TDG) has had the privilege to be par t of many projects that have di rect, relevant application to the Cit y of B rookings Bicycle Master Plan. By providing the best technical sk ills in bicycle and multimodal planning and design, TDG has delivered successful projects for a wide variety of clients throughout the U.S. Following is a partial listing of the bicycle-focused transpor tation plans we have completed. ▪ Alexandria, VA Bicycle and Ped est r ian Master Plan ▪ Annapolis, MD Bicycle Master Plan ▪ Asheville, NC B icycle Master Plan ▪ Auro ra, CO Bicycle and Pedest r ian Master Plan ▪ Ba ltimore, MD B icycle M aster Plan ▪ B i r mingham, AL Regional B icycle, Pedest r ian and Greenway Plan ▪ Boston, M A Bicycle Net work Plan and On- Call Bicycle Facilit y Design Ser vices ▪ Cambridge, M A Bicycle Master Plan ▪ Chapel Hill, NC Bicycle Master Plan ▪ Char leston, SC Ped estrian and Bicycle Action Plan ▪ Cha r lot te, NC Bicycle Maste r Plan ▪ Columbia, SC Bicycle and Ped est r ian Master Plan ▪ Culpeper, VA Sidewalk, Bikeway and Trai l Maste r Plan ▪ Dallas, TX 2011 Bike Plan ▪ Denver, CO Multimodal Acces s Plan (Denver Moves) ▪ Distr ict of Columbia Bicycle Maste r Plan ▪ Edmond, OK Bicycle Master Plan ▪ Fauquier County, VA B icycle Master Plan ▪ For t Colli ns, CO Bicycle Master Plan ▪ Greensboro, NC B icycle and Ped est r ian Master Plan ▪ Hennepin Count y, MN Bicycle Transp or tation Plan ▪ Howard Count y, MD Bicycle Master Plan ▪ Knox ville, TN Bicycle Facilities Plan ▪ Lancaster Count y, PA Bicycle and Pedestrian Plan ▪ Nor folk, VA Bicycle and Pedestrian Master Plan ▪ Phi ladelph ia, PA Pedestrian and Bicycle Mobilit y Plan ▪ Por tage Count y, WI Bicycle and Pedest r ian Plan ▪ Por tsmouth, NH Bicycle and Pedestrian Master Plan ▪ Rock ville, MD Bicycle Master Plan ▪ San Antonio, T X Bicycle Maste r Plan ▪ Seattle, WA Bicycle Master Plan ▪ St. Louis, MO Bicycle Master Plan ▪ Tulsa, OK Reg iona l Bicycle and Pedestrian Master Plan ▪ Washington, DC Bicycle Master Plan ▪ Wausau, WI Bicycle and Pedest r ian Plan ▪ Wauwatosa, WI Bicycle and Pedest r ian Plan ▪ Wichita, KS B icycle Master Plan ▪ Winston-Salem, NC Bicycle Master Plan TDG’s national exper ience has i nvolved the p reparation of Complete Streets design manuals for the American Association of State Highway and Transportation Officials (AASHTO), Institute of Transportation Engineers (ITE), and the Federal Highway Administration (FHWA), as well as numerous state and local gover nment agencies. In the pages that fol low we present a sampl ing of some of the most relevant projects completed by the team assembled for the Brook ings Bicycle Master Plan project. 10 Toole Design Group Wausau, WI Bicycle and Pedestrian Plan for the Wausau Area Metropolitan Pl anning Organization The Wausa u Area MPO, located i n Marathon Count y in nor thern Wisconsin, is home to a universit y and several major medical, insurance, and manufacturi ng employers. I n order to enhance qua lit y of life, pub lic health, and mobilit y, the MPO and its member communities have made a commitment to improving regional connections for bicycli ng and walk ing th rough multi -jur isdiction planning and collaboration. Building upon the region’s recent implementation of a bike route and wayfinding system and working with the MPO’s standing Bicycle & Ped est r ian Sub-Committee, TD G developed a comp rehensive B icycle and Pedestrian Plan to replace the region’s p revious plan. This new plan ha s a b roader rea ch, incl udin g emp hasizin g p edest rian mobilit y and bicycling fo r t ranspor tation purposes. The plan is mo re comprehensive i n nature than the last plan and focuses on the “5 E s” of bicycle and pedestr ian planning: Engineering, Education, Encouragement, Enforcement, and Evaluation. As a whole, this plan sets for th a comprehensive strategy not on ly for the development of bicycle and pedestrian i nfrastr ucture in the region, but also for the i mplementation of p rog rams, pol icies, and tactics to i ncrease safet y, enhance civilit y on the road, improve public health, and encourage more people to walk and bi ke for recreation and dai ly t ranspor tation purposes. Project Dates: June 2014 - May 2015 Key Staff: Shaun Lopez-Murphy, Spencer Gardner, AICP Cli ent: Ma rathon Count y/Wausau Area MPO Dave Mack, Transpor tation Planner 210 River Dri ve Wausau, WI 5 44 03 715.261.604 3 dave.mack@co.marathon.w i.us City of Brookings Bicycle Master Plan 11 St. Croix Count y, WI Comprehensive Bicycle and Pedestr ian Faciliti es Plan TDG is developing a Comprehensive Bicycle and Pedestrian Facilities Plan for this growing county. The purpose of this project is to build upon the opportunities and excitement generated by two new path crossings of the Saint Croix River, connecting the County to the Twin Cities. The plan will recommend a primary net work of low- stress bikeways and trails that connect individual communities with each other and with surrounding counties, allowing people of varied skill levels and abilities to bike for transpor tation and recreation purposes. In addition, improvements to numerous rural roadways will be recommended to better ser ve the large avid road cycling communit y and support the cycling-related element of the county’s tourism strategy. This plan will a lign the on -road bi keway and trail planning effor ts of the Count y Highway Depar tment; the Count y Pa rks Division; and individua l cities, villages, and towns. This planning p rocess will also be used to identify priorit y bicycle and pedest r ian investments for upcoming years, impacting pol icy changes, and suppor ting p rog rammatic actions. Individual elements of TDG’s scope of wor k i nclude a traffic stress analysis; a demand ana lysis for the “interested but concerned”; a demand ana lysis for touri sts and avid road cycl ists; a robust stakeholder engagement process; detailed net wor k recommendations; and a comp rehensive i mplementation manua l that contains cost estimates, funding st rategies, and design guidel ines. Project Dates: June 2015 - September 2016 Key Staff: Greta Alquist, Connor Cox, Spencer Gardner, AICP Client: St. Croi x Count y Communit y Development Amanda Engesether, Senior Planne r 1101 Ca r m ichael Road H udson, WI 54 016 715.3 86.4672 amanda.engesether@co.saint-croi x.w i.us 12 Toole Design Group Topeka, KS Topeka Pedestrian Master Plan The Metropolitan Topeka Planning Organization (MTPO) and the City of Topeka undertook an initiative to create a Pedestrian Master Plan. This plan is a part of a larger effort to improve multimodal travel options in Topeka. The aim of the adopted Pedestrian Master Plan is to provide guidance on how to improve the City’s walking environment. The plan contains four overarching goals: 1) a Complete Pedestrian Network, 2) Maintained Sidewalks, 3) a Safe and Comfortable Walking Environment, and 4) a Culture of Walking. The plan also contains $21M worth of pedestrian infrastructure projects in high priority areas where demand for walking is the highest. TDG’s role was multi-faceted. Staff performed an extensive review of related planning documents, including the MTPO’s 2040 Long Range Transportation Plan and the City’s 2012 Bikeways Master Plan. TDG drafted and summarized the results of community workshops and online surveys, including an interactive WikiMapping survey that allowed participants to draw routes where they Project Dates: February 2015 - February 2016 Key Staff: Ciara Schlichting, AICP, Shaun Lopez-Murphy, Connor Cox would like to walk. Over 350 Topeka pedestrians attended workshops and completed sur veys. TDG also held listening sessions with staff at the Topeka Public Works Department, the Department of Neighborhood Relations, the Kansas Association for the Blind and Visually Impaired, Topeka Metro, and the Topeka Public Schools; as well as Mayor Larry Wolgast, and young professionals associated with the Topeka Chamber of Commerce. Working with City and MTPO staff, TDG led engagement activities for the Pedestrian Plan Stakeholder Committee, which was made up of approximately 20 communit y members. Using the guidance of committee members, we drafted the plan’s vision, goals, and action steps. We also created a dynamic heat map (see above) which combined ten layers of information (e.g. schools, parks, community centers, bus routes, major thoroughfares, and “Intensive Care” neighborhoods) into one. The resulting map shows high demand areas for walking across the City. Client: Cit y of Topeka Bill Fiander, D i rector of Planning 620 SE Madison Topeka, KS 66607 785.368.3728 bfiander@topeka.org City of Brookings Bicycle Master Plan 13 Minnesota Depar tment of Transpor tat ion Bi keway Facility Design Manual Update Shared Separated Buffered Bike Shoulder Shared Use Path Bike Lane Bike Lane Lane Bikeway Roadway MOST SEPARATED LEAST S EPARATED TDG assisted the M innesota Depa r tment of Transp or tation (MnDOT) i n developi ng the Statewide B icycle System Plan which p rovides a framework for p r ior itizi ng i nvestments i n bicycle infrast r ucture, selecting bicycle facilit y designs, set ting per formance targets, and implementing cost-effective ways to suppor t bicycling across the state. As par t of the large r effor t to integ rate bicycling i nto the transpor tation system statewide, TDG developed the layout, g raph ics, and design content for the Mn DOT Bi kewa y Facilit y Design Manua l update. This work i ncluded a “facilit y selection tool” which helps planners and designers select the best facilit y for the intended user, an d guides p rofessionals through design considerations, trade -offs, and solutions for different contexts. The content was largely built from results of communit y engagement th roughout Minnesota, state and national research, and national best p ractices i n bi keway design. Project Dates: June 2013 - March 2016 Key Staff: Cia ra Sch lichti ng, AI CP, Greta Alquist, Connor Cox Cli ent Mi nnesota Depa rtment of Transpor tation Ti m Mitchell, State B icycle and Pedestrian Coo rdinator 395 John I reland Bouleva rd, Mail Stop 315 Saint Paul, M N 55155 651.366.4162 ti m.mitchell@state.mn.us 14 Toole Design Group Saint Paul, MN Capital City Bikeway and Jackson Street Reconstr uction TDG i s leadin g one of the m ost i mp or ta nt pub l i c realm i mp rovement s for the Cit y of Saint Pa ul i n recent histo r y. As the fi rst dow ntow n p roject funded by the 8 -8 0 V ital it y Initiative, the Capital Cit y Bikeway and Jackson St reet Reconst r uction Project will set the standard for implementation of re -envisioned st reets, placemaking, an d bicycle facilities i n the urba n core. The Capita l Cit y Bikeway por tion of the p roject incor porates good urban design pr inciples, branding, landscaping, and other features to create a landmark destination for bicyclists and pedestr ians within Saint Paul’s downtow n area. The project uses underutilized areas w ithin the r ight-of-way of the adjacent roadways to create a sense of place for the cor r idors rather than just a transpor tation net wor k for vehicles. The Jack son Street Reconstruction por tion of the project involves complete reconstruction of the roadway including utilities, pedestrian facilities, lighting, and streetscaping along roughly t wo- thirds of a mile of roadway in downtown Saint Paul. Multimodal mobilit y is ver y impor tant along this cor ridor given its location as a gateway to downtown Saint Paul, and thus a t wo-way bicycle “cycle track” facility is also being incorporated into the design of the roadway cor ridor. TDG’s wor k on the Capital Cit y Bikeway and Jack son St reet Reconstruction Project i ncludes a char rette-based app roach for developing design alter natives, including extensive public and stakeholder engagement. Ongoing coordination th roughout the project has incl uded col laboration with pol icy, technical, and communit y advisor y committees consisting of key cit y staff and/or communit y stakeholders. TDG is i n the p rocess of developing const r uction documents for the reconst r uction of Jack son Street and conceptual design layouts for the other routes of the Capital Cit y Bikeway. Project Dates: Ma rch 2015 - December 2017 Key Staff: Ciara Schlichting, AICP, KC Atkins, P.E., Greta Alquist, Connor Cox Cli ent: Cit y of Sai nt Paul Kevi n Nel son, P.E., Project Manager 25 West Four th St reet 90 0 Cit y Hal l Annex Saint Paul, M N 55102 651.266.6236 kevin.nel son@ci.stpaul.mn.us City of Brookings Bicycle Master Plan 15 Hennepin Count y, MN Hennepin County 204 0 Bicycle Transpor tation Plan: Safet y and Comfor t for All Ages and Abilities TDG prepared an update to the 1997 Hennepin County Bicycle Transportation Plan. The plan is a unique collaborative effor t bet ween Hennepin County and Three Rivers Park District that will help guide the next generation of investments and improvements to the extensive on- and off-road bicycle network and support facilities in Hennepin County. The plan sets the expectation that all people should be comfor tab le and safe while biki ng. The p roject incl uded an ex tensive commun it y engagement effor t to involve diverse stakeholders th roughout the count y. I n person engagement included ten communit y listening sessions with specific focus g roups, public workshops in th ree different cities, four open houses to share the draft plan, and the on - going involvement of a project advisor y g roup consisting of stakeholder s from cities, advocacy organ izations, and regional/state agencies. Online engagement included a public website for shar ing updates on engagement activiti es and project infor mation, an on li ne sur vey that received over 1,90 0 responses, and an i nteractive onl ine map that was created to optimize communit y feedback about bicycling attitudes and prefer red routes (shown above). The final plan includes five overa rching bicycle goals, and quantifiable targets for measuring performance. The plan also includes a new county bicycle net work map, recommendations for new bicycle connections and updated design guidelines for implementing a new generation of bicycle facilities at the county level. The design g uidel ines i ncl ude a tool k it that p rovides definitions and reference guidance to cities, agencies and par tners. It also provides guidance for Count y staff for t ypical count y road retrofit striping plans and r ight of way needs for future bikeway development. Project Dates: July 2013 - December 2014 Key Staff: Ciara Schlichting, AICP Cli ent: Hennepin Count y Publ ic Works Kelley Yemen, Bicycle and Pedestr ian Coordinator 701 Four th Avenue South, Suite 40 0 M inneapolis, MN 55415 612.54 3.1963 kelley.yemen@hennepi n.us 2 PROJECT REFERENCES City of Brookings Bicycle Master Plan 17 PROJECT REFE RENCES We i nvite you to contact any of the cl ients profiled i n our proposal regarding the qual it y of the Toole Design Group (TDG) Team’s professional qualifications. Highlighted below are four projects with similar scope and scale to that of the Cit y of B rook i ng s’ B icycle Master Plan. Topeka Pedes t rian Master Plan Cit y of Topeka B ill Fiander, Di rector of Planning 620 SE Madison, Topeka, KS 66607 78 5.368.3728 | bfiander@topeka.org Project Website: http://www.topeka.org/pedplan/ Project Dates: February 2015 - February 2016 Contract Size: $100K Community Size: 128K Final Outcome: Plan adopted by the Topeka City Council March 2016. Key Staff: Ciara Schlichting, AICP Shaun Lopez-Murphy Connor Cox Hennepin Count y 2040 Bicycle Transpor tation Plan: Safet y and Comfor t for All Ages and Abilities Hennepin Count y Pub li c Works Kelley Yemen, Bicycle and Pedestrian Coordinator 701 Four th Avenue South, Suite 4 0 0 Mi nneapolis, M N 55 415 612.54 3.1963 | kelley.yemen@hennepin.us Project Website: http://www.hennepin.us/residents/ transportation/biking Project Dates: July 2013 - December 2014 Contract Size: $240K Community Size: 1.19M Final Outcome: Plan adopted by the Hennepin County Board of Supervisors April 2015. Key Staff: Ciara Schlichting, AICP 18 Toole Design Group BICYCLE AND PEDESTRIAN PL AN Wausau Area Metropolitan Planning Organization Wausau Area Met ropol itan Pl anning O rganization Bicycle and Pedestr ian Pl an Ma rathon Count y/Wausau Area MPO Dave Mack, Transpor tation Planner 210 River Drive, Wausau, WI 54 403 715.261.6043 | dave.mack@co.marathon.wi.us Project Dates: June 2014 - May 2015 Contract Size: $76K Community Size: 39K Final Outcome: Plan adopted by the Wausau MPO August 2015. Key Staff: Shaun Lopez-Murphy Spencer Gardner, AICP St. Croix Count y Comprehensive Bicycle and Pedest rian Facilities Plan St. Croix Count y Amanda E ngesethe r, Sen ior Planner 1101 Carmichael Road, H udson, WI 54 016 715.386.4672 | amanda.engesether@co.saint-croi x.wi.us Project Website: http://www.co.saint-croix.wi.us/ bikepedplan Project Dates: June 2015 - September 2016 Contract Size: $150K Community Size: 86K Final Outcome: In process. The anticipated outcome is a County adopted Bicycle and Pedestrian Plan. Key Staff: Greta Alquist Connor Cox Spencer Gardner, AICP “The City of Fort Collins had the opportunity to work with Toole Design Group to develop the City’s 2014 Bicycle Master Plan as well as on a number of bicycle infrastructure design projects... We appreciated the experience, expertise, and thoughtful approach that Toole Design Group brought to the project; we would be honored to work with their team on future projects.” –Tessa Greegor Fort Collins Bikes Program Manager 3 CURRENT PROJECTS City of Brookings Bicycle Master Plan 19 CURRENT PROJECTS Toole D esign G roup’s (TD G) proposed p roject manager, Sha un Lopez-Murphy, i s ava ilab le to devote his ti me to the Brook ings Bicycle Master Plan; recently completing his role as Deput y Project Manager for the Topeka Pedestrian Plan (adopted in March of 2016). While he cur rently has no additional significant project responsibilities under contract, he assi sts other M idwest TDG staff on a var iet y of projects including the Hennepin Count y Bicycle Gap Scoping Study. Credit: StarTribune Shau n facilitati ng a Midtown Greenwa y ride as the Minneapol is Bicycl e and Pedes trian Coo rdinator. 4 PROJECT APPROACH AND PROPOSED SCOPE OF WORK City of Brookings Bicycle Master Plan 21 PROJECT UNDERSTANDING The pur pose of a Bicycle Master Plan is to plant the seeds of g row th for bicycl ing i n a communit y. In many locales bicycling has already been a priorit y for decades; in fact it is rare that a communit y has not made some i nvestment in bicycles before a bicycle master plan p rocess begins. But a high q ual it y plan will exponentia lly augment that existi ng g rowth in a careful manner, and create clear bicycle-related goals for the communit y. The City of Brookings is making strides to improve the environment for bicycling, and hopes to use this planning process to guide its growth in this burgeoning City along eastern South Dakota’s I-29 corridor. The City applied to the League of American Bicyclists for status as a Bicycle Friendly Community in 2015, and received an honorable mention award, with aggressive plans to achieve bronze and then silver designations in the coming years. E xisting bicycle-related investments i nclude the Al lyn Frerichs Trail, which i s a popular 11-mi le recreation corridor connecting many of the Cit y’s valuable park assets, including (but not limited to) Larson Ice Center, Dakota Nature Park, and Ar rowhead Park. Compared to cities of similar size, Brookings ed ucates an i mp ressive percentage of school children about safe bicycle r iding, repor ted to be more than 90% of K-8 students. These foundational accomplishments should be touted in the planning process, and used as a jumping off point for a bold bicycling vision for B rook ings. The Brook i ng s Cit y Counci l has recently adopted a resol ution in suppor t of bicycli ng, acknowledging its benefits to the economy, health, and qualit y of life of residents. The elected body suppor ts the development of bicycle lanes on several st reets leading to and from South Dakota State Universit y (SDSU) and Downtown, and this commitment is yet another star ting point for the planning process. Fur ther more, SDSU’s Facilit y Master Plan suppor ts the idea of developi ng a bicycle route system in par tnership with the Cit y. The universit y’s large student population i s a natural advantage in expanding bicycling, as is the cit y’s compact size and fl at te r rain. Streets highlighted above have recentl y been designated by the Brook ings Cit y Cou ncil as futu re bicycle routes. 22 Toole Design Group The B rook i ng s Request fo r Proposa l (RFP) for the B icycle Master Plan desi res to accompli sh several actionable items to encourage bicycling: • A comprehensive off-st reet and on-street bi keway net work, with an accompanying gap and t raf fic st ress analysis, • Design guidelines for both off-street and on - street facilities, including wayfinding for the bi ke path system, • A funding and i mplementation plan, • A par tnership bet ween Cit y of B rook ings staff and the B rook ings Bicycle Advisor y Committee, • Input from var ious g roups i ncl uding the Park & Recreation Board, Traffic Safet y Committee, and Cit y Council, and • Recommendations for encouragement, education, and enforcement. The staff at TD G believe that this li st is a comp rehensive sta r ting point for crafting a B icycle Master Plan. Our proposed scope of work addresses this li st, but we are flexible and look for ward to working with the Cit y of Brookings to car r y out the wor k that is most impor tant for the communit y. B rookings has a g reat asset in the Cit y’s 2030 Park Master Plan, being ca r r ied out by the B rook ings Pa rks, Recreation and Fo restr y Depar tment. This 2010 plan aims to improve the qualit y of life of B rookings residents in part th rough the development of a tra il system. The exi sting and p roposed net wor k of multi -use paths can ser ve as a star ting point toward bui lding a comprehensive bicycle net wor k. Facilit y design guidelines, along w ith clear wayfinding, will propel the energy for bicycling in the communit y. Developi ng a B icycle Net wor k Map will be one of the most impor tant aspects of the B rook ing s Bicycle Master Plan. TD G will l ead an inclusive planning process to reach that result. We believe that development of a stakeholder team is one of the most impor tant steps, and that it is essential to have those who will implement the plan at the table. Our philosophy is to work w ith our clients as par tners, and we will look to the City for direction about loca l stakeholders. Developi ng and implementing a bicycle net work can at times be challenging, due to the inherent t rade -offs that take place with other t ranspor tation interests, such as parking, motor vehicle traf fic, and pedestrians. Worki ng with the stakeholder g roup, TDG staff will develop a plan which balances the needs of other roadway use r s w ith the Cit y of B rook ings’ aim for bet ter bicycl ing. We have led many comp romise - centered processes, and will advance a realistic plan with w idespread stakeholder suppor t. Credit: Downtown Brookings, Inc. City of Brookings Bicycle Master Plan 23 SCOPE OF WORK Task 1: Project Management and Coordination TDG will assi st the Cit y of B rook ings Project Manager w ith the scheduling and coordination of the overall project, including conference calls and in-person meetings. 1.1 Schedule TDG will maintain and revise a project Schedule on a monthly basis that establishes a critical path for successful completion of all tasks. It will establish tentative dates for Stakeholder Committee Meetings (see Task 3.1) and identify deliver y dates for the Draft and Final Plan (see Task 4.5). The Schedule will be submitted on a monthly basis to the City’s Project Manager for review and approval. 1.2 Conference Calls In addition to regular email and phone communication with the City’s Project Manager, TDG will convene hour long Conference Calls ever y other week between the TDG Team and key Cit y staff. TDG will prepare an agenda and action item notes for each call. Information sharing, problem solving, scheduling, and other items will be handled in this regular venue. Deliverables for Task 1: • Sched ule, w ith revisions made on a monthly basi s • Biweekly conference ca lls w ith the Cit y along w ith agendas and notes Task 2: Inventory of Existing Conditions 2.1 Review of Plans, Pol icies, & Bicycle- Related Documents TDG will begin w ith a Review of Plans, Policies, and Bicycle -Related Documents that will ser ve as contex t for the Bicycle Master Plan. This review may i ncl ude: • B icycle Advisor y Commit tee Agendas, Char ter, and Mi nutes • Brook ings Area Master Transpor tation Plan • B rookings Cit y Code of O rdinances • Brook ings Bicycle Friendly Appl ication and Repor t Card • Cit y of B rook ings 2016/2017 B udget & 5 -Yea r Capita l I mp rovement Plan • Dow ntow n St reetscape Schematics • Park Master Plan • SDSU B icycle F r iendly Appl i cation and Repo r t Ca rd • SDSU Master Plan • South Dakota Statutes • Vision 2020 Master Comprehensive Plan • Other plans and policies suggested by Cit y staff A review of existing documents and policies grounds TDG in the local landscape, and marks a starting point in the planning process. Existing plans such as the Vision 2020 Master Comprehensive Plan and Brookings Area Master Transportation Plan contain overall goals and language related to bicycling, as well as maps showing the existing and planned bicycle network. This information will guide our Inventor y of Existing Bicycle Facilities (see Task 2.2), and set the stage for Public Engagement (see Task 3) and Development of the Bicycle Master Plan (see Task 4). There a re many diffe rent Cit y pol icies, practices and p rocedures that have a di rect i mpact on the safet y and qual it y of the bicycle envi ronment i n B rook i ngs. The level to which these activities either help or hinder bicycle travel depends on many different factors, including the strength of the original policy, the authorit y of government agencies to enforce the pol icies, the coordination bet ween different depa r tments and agencies, and the amount of resources avai lable to enforce the policies. 2.2 Map of E xisting Bicycle Facilities Usi ng i nformation p rovid ed i n ex isti ng plans, as well as data p rovided by the Cit y in GI S format, TDG will create a Map of E xisting Bicycle Facilities 24 Toole Design Group to connect i mportant desti nations. Duri ng the development of the future Bicycle Net wor k Map (see Task 4.1), it will be necessar y to understand w here people are goi ng to and coming from w hen they bicycle along cer tain st reets and trails. I nfor mation incl uded on the existing facilities map may include: • Bike lanes, paths, sharrows, shoulders, and trails • Busi ness dist r icts • Gover nment bui ldings (cour thouse, librar y, post office, etc.) • Of fices and other places of employment • Parks and related facilities • Residential a reas • Schools (K-12) and South Dakota State Un iversit y • St reets An ea r ly draft of the Map of E xisting Bicycle Facilities a nd related desti nations can b e edited as i nformation becomes ava i lable. TDG will use the pub l ic proces s and the concur rent field visits i n Task 3 as oppor tunities to develop the map, i n corp oratin g ch an ges fo r the Final Plan (see Task 4.5). Deliverables for Task 2: • Review of plans and pol icies (techn ica l memo randum) • Map of ex isti ng bicycle facilities Task 3: Public Engagement Resident perceptions are influenced by many issues, i ncl uding the level to which they feel pa r t of the Cit y’s civic discourse and decision - making process, as well as the extent to which staff in various Cit y depar tments are engaged in the Bicycle Master Plan. As we do with all the plans we develop, TDG uses the planning process to generate support and momentum for the implementation of bicycle projects and programs upon completion of the plan. 3.1 Stakeholder Committee Meetings Public engagement star ts with the fi rst Stakeholder Committee meeting. This g roup will guide the project based on thei r own expertise and the interests of thei r respective organizations, as well as their understanding of the needs of the Brookings communit y. TDG recommends approx imately four meetings with the Stakeholder Committee over the course of the project: • Meeti ng One: Meet and set a vision • Meeti ng Two: Review public input and develop goals/actions • Meeting Three: Review components of the draft plan • Meeting Four : Review the fi nal plan TDG will attend each meeting and lead a g roup bicycle ride following t wo of the meetings – to get to know the Brook ings bicycling envi ronment Example of a confident bicyclist vs. an interested but concerned cyclist who prefers separation from traffic City of Brookings Bicycle Master Plan 25 in an informal small g roup atmosphere. In addition to these scheduled meetings, TDG will maintain regular communication with Stakeholder Committee members over the course of the project. While TDG will prepare all presentations, handouts, activity materials, and summaries, the City will be our primar y resource for developing the Stakeholder Committee roster, and sending meeting notifications. Because Brookings has a Bicycle Advisor y Committee, this group would be a natural fit as the Stakeholder Committee. However, we recommend that City staff be included in the make-up of the Stakeholder Committee, so that government interests are represented throughout the planning process. We have found that it is impor tant for the consultant and staff to be seen as partners in this effort. Staff members often have insights on issues that arise during Stakeholder Committee meetings and are valuable contributors to the public engagement process. questions are developed in advance to facilitate discussion. However, the conversation is intended to be flexible and questions are open ended. TDG recom mends up to si x li stening sessions. 3.2 Communit y Workshops Typically, TDG will convene t wo open house-style meetings during a Bicycle Master Plan project. For the B rook ings Bicycle Master Plan, the first open house will provide an oppor tunity to present the planning process and solicit input on barriers and oppor tunities for bicycling in Brookings. Information will be presented via stations that enable people to learn about and provide their reflections on various bicycle facilities, as well as edit maps with locations for new or improved bikeways and bicycle parking. Prior iti zation input at communit y workshop Interactive station at communit y wo rkshop TDG has had g reat success obtaining candid and detailed input from stakeholders and communit y g roups th rough the use of listening sessions. These meetings a re t ypica lly held with g roups of one to t welve people dur ing the first on -site visit. During listening sessions, par ticipants often feel more comfor table discussi ng thei r needs and ideas in a sma ll group, i n compa r ison to Communit y Workshops (see Task 3.2). These discussions usually last up to an hour, and some During the initial workshop, TDG uses a series of photos depicting various bicycling conditions in the communit y. Participants provide reflections on the desirabilit y of each bicycle facility or amenity (e.g. wayfinding) on a ten-point scale as a way to gauge local preferences. This input will inform improvements to pursue later in the process. The second open house will be used to gain feedback on the Draft Plan (see Task 4.5), pr ior iti ze recommended actions, and confirm a roadmap for implementation. TDG has developed tools and handouts that are eye - catching, engaging, an d that capture feedback i n a format that i s easy to analy ze. I nfor mation 26 Toole Design Group Example of an interactive WikiMap from the St. Croix County, WI Comp rehensive Bicycle and Pedestrian Facilities Plan will be presented on a series of maps and boa rds, as well as a brief p resentation. 3.3 Online Sur veys TDG proposes to supplement the communit y workshops with comprehensive on li ne sur veys that are ful ly interactive. Internet based sur veys will broaden the reach of the initial communit y workshop, allowing us to gain input from those w ho are not ab le to attend meetings in person. An onl ine mapping sur vey tool called WikiMapping (see example below) will be used to collect geographic information about issues affecting bicycli ng routes and cond itions, such as desi rable routes, gaps, maintenance issues, and challenging intersections. Map com ments a re easi ly impor ted into GI S for display on a map of the B rook i ngs area, and will be incor porated into the recommendations of the plan. An accompanying online questionna i re will be used to capture residents’ views on the condition of bicycling in Brook ings, as well as thei r bicycling habits and p r ior ities for improvement. We will analy ze a ll sur veys and provide a memorandum summar izing the key findings. Th roughout the planning proces s, TDG will supply content for the Cit y’s webpage for the Bicycle Master Plan. This will include regular p roject updates, announcements for communit y workshops, and onl ine sur vey input oppor tun ities. 3.4 Draft and Final Presentations In addition to the Stakeholder Committee and Community Workshop forums, TDG will present both the Draft and Final Plans to up to three bodies, departments, or organizations (e.g. Brookings City Council, City of Brookings Street Department, South Dakota State University, etc.). TDG proposes that these presentations be scheduled in close proximity to reduce travel costs. Deliverables for Task 3: • Four Stakeholder Committee meetings, with p resentations, handouts, activit y materials, and summaries • Six listening sessions • Two communit y workshops, w ith presentations, handouts, activity materials, and sum ma r ies • Two online sur veys with a summar y of the results • Presentations of the Draft and Final Plans, presented up to si x times (th ree ti mes for the Draft Plan and th ree ti mes for the Final Plan) City of Brookings Bicycle Master Plan 27 LEGEND LEVEL OF TRAFFIC 1 LEVEL OF TRAFFIC 2 LEVEL OF TRAFFIC 3 LEVEL OF TRAFFIC STRESS 4 LEVEL OF TRAFFIC STRESS 5 NDEZVOUS TRAI RE S W L MASON TRAIL Task 4: Development of the Bicycle Master Plan Tasks 1, 2, and 3, along w ith TDG’s exper tise in bicycle transpor tation planning and engineering, will inform the development of the Bicycle Master Plan. TDG staff will wor k closely w ith Cit y staff and the Stakeholder Committee to create a plan that has been ca refully vet ted, ba lancing the needs of bicycli ng with other i nterests such as motor vehicle traffic, parking, pedest r ians, and proper t y ow ners. The final product will be a comprehensive and innovative document which lays the groundwork for mak i ng B rookings one of Am e rica’s best smal l cities for bicycli ng. 4.1 Bicycle Net work Map TDG will ask a number of questions to develop a B icycle Net work Map: • Where do people want to r ide bicycles? • What geographic spacing is adequate to ser ve the neighbor hoods of Brookings? • On which streets and trail cor r idors are there oppor tunities for bikeways? And w here are there constraints? The ex i sting on -st reet and off-st reet net work will ser ve as the basis for futu re bi keway development. Gaps i n the net work will be filled w ith paths, tra il s, bike lanes, and shared lanes – taking advantage of railroad r ights-of-way, utilit y/ drainage easements, roadway infrast r ucture, and othe r open spaces. The net wor k will connect school s, pa rks, and neighbor hoods w ith wor k centers, SDSU, Dow ntown, business districts, and adjacent communities. At this point, it will be possible to conduct an optional Bicycle Traffic Stress Analysis task, determining which streets are more or less comfortable to ride. We base this on characteristics such as the amount and speeds of motor vehicle traffic, street widths, existing bicycle or shoulder lanes, and the presence of parking. Typically the result is a map which highlights busier streets as the most stressful. The Traffic Stress Analysis will reveal areas with poor connections to important communit y destinations and poor access to low-stress bicycle facilities. The results will inform decisions about how to prioritize low stress bike paths and lanes. Example of Level of Stress (LTS ) Map Another optional task TDG proposes is a Bikeway V ideo Record of the ex i sting and future bikeway net wor k. Using a GPS-enab led, handlebar- mounted camera, TDG staff will r ide on and record up to 60 miles of ex isting and proposed bikeways. The video would be associated w ith a map to show the exact location as the video plays. We are currently explori ng uses of this video on p rojects on the East Coast: • In Mar yland, we are partnering with maintenance staff to take videos of a 45-mile trail system at 6-month inter vals, which will serve as a tracking tool to prioritize brush clearing, trail resurfacing, and drainage improvements. • In Nor th Ca rol ina, we used shor t video cli ps to interact w ith publ ic meeting attendees, scor ing the st ress of riding in various conditions to accurately capture the suitabilit y of roadways fo r bicycling. In add ition to those ideas, B rook i ng s video footage could be used to illust rate the improvement and development of the bikeway net wor k, which would likely prove to be a valuable ma r keting asset in the Cit y’s effor ts 28 Toole Design Group to achieve bronze and silver designations with Bicycle Friendly Communit y award prog ram. 4.2 Design Guidelines Design Guidel ines will provide deta il s for the look and feel of future B rook i ngs bikeways. There is a wealth of infor mation contained in guidance from national and state sources, such as the: • AASHTO (Amer ican Association of State H ighway Transpor tation Of ficials) Guide for the Development of B icycle Facilities, 2 012 • AASHTO Pol i cy on Geometric Design of Highways and Streets, 2011 • FHWA (Federal Highway Administration) B icycle and Pedestrian Facility Design Flex ibilit y, 2013 • FHWA’s MUTCD (Manua l on Unifor m Traffic Control Devices), 2 0 09 • ITE (Institute of Transpor tation Engineers) Urban Street Geometric Design Handbook, 20 08 • NACTO (National Association of Cit y Transpor tation Of ficials) Urban B ikeway Design Guide, 2012 • NACTO Urban St reet Design Gui de, 2013 • NCH RP (Nationa l Coope rative Highway Resea rch Prog ram) Guidebook on Pedestrian and B icycle Volume Data Col lection, 2014, • South Dakota DOT Road Design Manual • South Dakota DOT Standard Specifications for Roads and B r idges, 2015 Using these guidelines, TDG will develop specific engineering recommendations that include up to ten t ypical design treatments for bikeways and related amenities. Bikeways can include facilities such as bicycle boulevards, bicycle lanes (i.e. advisor y, barrier-protected, buffered, and traditional), intersection crossings, side paths/ trails, sharrows, and shoulders. Amenities may include bicycle count sensors, bicycle parking, bus/bicycle racks, informational kiosks, trailside facilities, and wayfinding/mile marker signs. A typical section for a bikeway or a related amenity may include information on barriers, features, g rade, lighting, pavements, signs, speeds, striping, types, vegetation, volume, and width. TDG staff will work with the City Project Manager to determine the typical design treatments to develop, based on the needs of the Brookings community. Additional typical sections can be added as optional task s if desired. Example of design guideline developed by TDG 4.3 Funding and I mplementation Framewor k Th e T D G Tea m will d evelop a Fundin g an d I mplem entatio n Framewo r k fo r the bic yc l e n et wo r k , us i n g plannin g l evel cos t esti m ates that ca n guid e f ut u re b udg et s. Wo rki n g w it h Cit y s taf f and the Stakehold er Commit te e, p roje ct s will be p r i o r iti zed based upon need, budg et avai l abilit y, a n d oppor tun it y p roj ect s (such a s p a r k renovation s, resu r fa ci n g p roj e ct s, a n d s t reet reconst r uction s). TD G will p rovide a comp rehensive l i s t of re com m ende d pub l i c a n d p r i vate f undin g sou rces. We have years of h a n d s-on exp e r i ence developin g funding s t rateg i es at the l ocal level and a re thoroughly fam ili a r w it h n um erous publ i c fundin g so u rces fo r bicyc l e i nf rast r uct u re p roje ct s, as wel l as ed ucation an d awa reness p ro g rams . 4.4 Policy and Prog ram Recommendations TDG will prepare actionable Policy and Program Recommendations which are needed to suppor t and encourage bicycling in B rookings. These recom mendations will p rovide an oppor tun it y to develop st rategies for topics such as: • Adult bicycle safet y education • Bicycle -related ordinances • Bicycle route maps City of Brookings Bicycle Master Plan 29 B i cycle level of comfor t meeting boa rd developed for the Camb ridge Bike Master Plan • Bike centers • Count programs • Crash evaluation • Driver education and enforcement p rog rams • Employe r i ncentives • Open streets events • Safe Routes to Schools prog rams • Social media oppor tunities • Slow ride prog rams • Staffing for bicycle programming • Training opportunities • Valets for bicycle parking T D G will focus on the a rea s of g re ates t need fo r B ro ok i n g s, u si n g Task s 2 a n d 3 a s a gu i d e. Wh ere appl icable, examples fro m othe r communities will be includ ed as a resource i n the Plan. 4.5 Draf t and Final Plan TDG will prepare t wo draft versions of the City of Brookings Bicycle Master Plan, each having a round of review and revi sions. Typically the fi rst draft version is ci rculated for internal review at an agency, with edits subsequently made by TDG staff. Then the second draft is presented for public review, with another round of edits made by TDG. As components of the draft plan are completed, we use flexibility in the review and revision process so that City staff and the Stakeholder Committee can review the plan as it develops, instead of all at once. Working in partnership with the City’s Project Manager, we will collectively determine the review process for the draft plan. It will include the findings from Task 2 (I nventor y of E xisting Conditions) and Task 3 (Public Engagement), as well as Tasks 4.1 through 4.4. The Fina l Plan will be delivered to the Cit y’s Project Manager at the conclusion of the project. Deliverables for Task 4: • Bicycle Net wor k Map • Optiona l: Bicycle Traf fic St ress Ana lysis • Optional: Bikeway Video Record • Design Guidelines for up to ten design t reatments • Funding and I mplementation Framework • Policy and Program Recommendations • D raft Plan, up to t wo versions • Final Plan 30 Toole Design Group PROPOSED SCHEDULE Below i s Toole Design Group (TD G) Team’s proposed timel ine for the B rook ings Bicycle Master Plan. Based on our experience worki ng on simi lar effor ts, we antici pate that the p roject can be substantially completed in approximately nine months. We are committed to meeting or exceeding the Cit y‘s expectations for this p roject i n a ti mely manner, and will commit our staff and resources th roughout this p roject. Task Months from Notice to Proceed (NTP) 1 2 3 4 5 6 7 8 9 Task 1: Project Management 1.1 Schedule 1.2 Conference Ca ll s Task 2: Inventor y of E xisting Conditions 2.1 Review of Plans and Policies 2.2 Map of E xisting Bicycle Facilities Task 3: Public Engagement 3.1 Stakeholder Committee Meetings 3.2 Communit y Workshops 3.3 Online Sur veys 3.4 D raft and Final Presentations Task 4: Development of the Bicycle Maste r Plan 4.1 Bicycle Net work Map 4.2 Design Guidelines 4.3 Funding and I mplementation Framework 4.4 Policy and Program Recommendations 4.5 Draft and Final Plan TDG On -Site 5 COST PROPOSAL COST PROPOSAL Toole D esign G roup (TDG) i s plea sed to present the following cost p roposa l for the B rooki ngs Bicycle Master Plan. Total Hours Cost Ma jor Tasks Task 1: Project Management 4 5 $4,705 Task 2: I nventor y of E x i sting Conditions 53 $4,756 Task 3: Public Engagement 334 $29,668 Task 4: Development of the Bicycle Master Plan 419 $40,092 Total Labor 851 $79,2 21 Rei mbursable E xpenses Notes: Car Rental, days 12 days @ $65 $78 0 Hotel, nights 12 night s @ $10 0 $1,2 0 0 Meal, days 12 days @ $45 $54 0 Pr inting and Supplies, per visit 4 vi sits @ $40 0 $1,60 0 Total Reimbursable E xpenses $4,120 Total Fee $83,3 41 Total Hours Cost Optional Tasks Bicycle Traffic Stress Analysis 72 $7,062 Bikeway Video Record 119 $8,671 Total Labor - Optional Task s 191 $15,733 Rei mbursable E xpenses Notes: Bicycle Rental, days 3 days @ $30 $90 Camera 1 @ $200 $20 0 Car Rental, days 3 days @ $65 $195 Hotel, nights 3 nights @ $10 0 $30 0 Meal, days 3 days @ $45 $135 Total Reimbursable E xpenses - Optional Task s $920 Total Fee - Optional Task s $16,653 Ci ty of Brook i ngs Bicycl e Master Plan 31 2 12 3 r d A v e n u e N , S u i t e 4 7 6 M i n n e a p o l i s , M N 5 5 4 0 1 p 61 2 . 5 8 4 . 4 0 9 4 f 3 0 1 . 9 2 7. 2 8 0 0 w w w . t o ole d e s i g n . c o m 1 2 3 4 5 6 7 8 Task 1: Project Management Task 2: Inventory of Existing Conditions Task 3: Public Engagement Task 4: Development of the Bicycle Master Plan 4.3 Funding and Implementation Framework Brookings Bicycle Plan Schedule 4.1 Bicycle Network Map 1.2 Conference Calls Months from Notice to Proceed (NTP) TDG Team On-Site 4.2 Design Guidelines 4.4 Policy and Program Recommendations 4.5 Draft and Final Plan 2.1 Review of Plans and Policies 2.2 Map of Existing Bicycle Facilities 3.1 Stakeholder Committee Meetings 3.4 Draft and Final Presentations 1.1 Schedule 3.2 Community Workshops 3.3 Online Surveys Toole Design Group – Scope of Work Task 1: Project Management and Coordination - TDG will assist the City of Brookings Project Manager with the scheduling and coordination of the overall project, including conference calls and in -person meetings. Task 2: Inventory of Existing Conditions 2.1 Review of Plans, Policies, & Bicycle Related Documents 2.2 Map of E xisting Bicycle Facilities - A n ear ly draft of the Map of E xisting Bicycle Facilities and related destinations can be ed ited as infor mation becomes avai lab le. TDG will use the publ ic proces s and the concu r rent field visits as oppor tunities to develop the map, incorporating changes for the Fina l Plan. Task 3: Public Engagement - Resident perceptions are influenced by many issues, including the level to which they feel par t of the City’s civic discourse and decision- mak ing process, as well as the extent to which staff in var ious Cit y depar tments are engaged in the Bicycle Master Plan. As we do with all the plans we develop, TDG uses the planning process to generate suppor t and momentum for the implementation of bicycle projects and programs upon completion of the plan. 3.1 Stakeholder Committee Meetings (4) Meeting One: Meet and set a vision Meeting Two: Review public input and develop goals/actions Meeting Three: Review components of the draf t plan Meeting Four: Review the final plan TDG recommends up to six listening sessions. 3.2 Communit y Workshops (2) - Typically, TDG will convene two open house-style meetings during a Bicycle Master Plan project. For the Brook ings Bicycle Master Plan, the first open house will provide an oppor tunity to present the planning process and solicit input on bar r iers and oppor tunities for bicycling in Brook ings. Information will be presented via stations that enable people to learn about and provide their reflections on various bicycle facilities, as well as edit maps with locations for new or improved bikeways and bicycle parking. Listening Sessions (6). TDG has had great success obtaining candid and detailed input from stakeholders and community groups th rough the use of listening sessions. These meetings are typically held with groups of one to twelve people dur ing the first on-site visit. During listening sessions, par ticipants often feel more comfor table discussing their needs and ideas in a small group, in comparison to Communit y Workshops. These discussions usually last up to an hour, and some during the initial workshop, TDG uses a series of photos depicting various bicycling conditions in the community. Participants provide reflections on the desirability of each bicycle facility or amenity (e.g. wayfinding) on a ten-point scale as a way to gauge local preferences. This input will inform improvements to pursue later in the process. The second open house will be used to gain feedback on the D raft Plan pr ior itize recommended actions, and confi rm a roadmap for implementation. TDG has developed tools and handouts that are eye - catching, engaging, and that capture feedback in a format that is easy to analyze. Infor mation will be presented on a series of maps and boards, as well as a brief presentation. 3.3 Online Sur veys (2) - TDG proposes to supplement the communit y workshops with comprehensive LEGEND LEVEL OF TRAFFIC 1 LEVEL OF TRAFFIC 2 LEVEL OF TRAFFIC 3 online sur veys that are fully interactive. Inter net based sur veys will broaden the reach of the initial community workshop, allowing us to gain input from those who are not able to attend meetings in person. An online mapping sur vey tool called WikiMapping will be used to collect geog raphic information about issues affecting bicycling routes and conditions, such as desirable routes, gaps, maintenance issues, and challenging intersections. Map comments are easily impor ted into GIS for display on a map of the Brookings area, and will be incorporated into the recommendations of the plan. An accompanying online questionnai re will be used to capture residents’ views on the condition of bicycling in Brook ings, as well as thei r bicycling habits and pr ior ities for improvement. We will analyze all sur veys and provide a memorandum summarizing the key finding. Throughout the planning process, TDG will supply content for the Cit y’s webpage for the Bicycle Master Plan. This will include regular project updates, announcements for community workshops, and online sur vey input oppor tunities. 3.4 Draft and Final Presentations (6) - In addition to the Stakeholder Committee and Community Workshop forums, TDG will present both the Draft and Final Plans to up to three bodies, departments, or organizations (e.g. Brookings City Council, City of Brookings Street Depar tment, South Dakota State University, etc.). TDG proposes that these presentations be scheduled in close proximity to reduce travel costs. Task 4: Development of the Bicycle Master Plan - Tasks 1, 2, and 3, along with TDG’s exper tise in bicycle transportation planning and engineering, will inform the development of the Bicycle Master Plan. TDG staff will work closely with City staff and the Stakeholder Committee to create a plan that has been carefully vetted, balancing the needs of bicycling with other interests such as motor vehicle traffic, parking, pedestrians, and property owners. The final product will be a comprehensive and innovative document which lays the groundwork for making Brookings one of America’s best small cities for bicycling. 4.1 Bicycle Net work Map - TDG will ask a number of questions to develop a Bicycle Net work Map: Where do people want to r ide bicycles? What geograph ic spacing is adequate to ser ve the neighbor hoods of B rook ings? On which streets and trail cor r idors are there oppor tunities for bikeways? And where are there constraints? The existing on-street and of f-street network will ser ve as the basis for future bikeway development. Gaps in the net work will be filled with paths, trails, bike lanes, and shared lanes – taking advantage of railroad rights-of-way, utilit y/ drainage easements, roadway infrastr ucture, and other open spaces. The net work will connect schools, parks, and neighborhoods with work centers, SDSU, Downtown, business districts, and adjacent communities. At this point, it will be possible to conduct an optional Bicycle Traffic Stress Analysis task, determining which streets are more or less comfor table to ride. We base this on character istics such as the amount and speeds of motor vehicle traffic, street widths, existing bicycle or shoulder lanes, and the presence of parking. Typically the result is a map which highlights busier streets as the most stressful. The Traf fic Stress Analysis will reveal areas with poor connections to impor tant community destinations and poor access to low-stress bicycle facilities. The results will infor m decisions about how to prioritize low stress bike paths and lanes. 4.2 Design Guidelines - Design Guidelines will provide details for the look and feel of future Brookings bikeways. TDG will develop specific engineering recommendations that include up to ten typical design treatments for bikeways and related amenities. Bikeways can include facilities such as bicycle boulevards, bicycle lanes (i.e. advisor y, bar rier-protected, buffered, and traditional), intersection crossings, side paths/ trails, shar rows, and shoulders. Amenities may include bicycle count sensors, bicycle parking, bus/bicycle racks, informational kiosks, trailside facilities, and wayfinding/mile marker signs. A typical section for a bikeway or a related amenity may include information on barriers, features, grade, lighting, pavements, signs, speeds, striping, types, vegetation, volume, and width. TDG staff will wor k with the City Project Manager to determine the typical design treatments to develop, based on the needs of the Brookings community. Additional typical sections can be added as optional tasks if desired. 4.3 Funding and Implementation Framewor k Th e T D G Team will develo p a Funding and Implem entatio n Framewo r k fo r the bicycle net wo r k , u sin g planning leve l cos t esti m ates that ca n guid e futu re budgets . Workin g w ith Cit y s taf f and the Stakeholder Committee, projects will be p r io r iti zed based upon need, b ud g et availabilit y, and oppo r tunit y p ro j ects (such as p ar k renovations, resu r facing p ro j ects, and s treet reconstr uctions). TDG will provide a comprehensive l i st of reco mm ended pub l ic an d p r ivate funding sou rces. TDG has years of h and s-o n ex per ience d evelop in g f unding s trategi es at the lo ca l l evel a nd a re thoro ug hly fam ili a r w ith num erous pub l i c fundin g sources fo r bicycle infrastr uctu re projects , a s wel l as ed u catio n and awa renes s p ro grams. 4.4 Policy and Program Recommendations TDG will prepare actionable Policy and Program Recommendations which are needed to suppor t and encourage bicycling in Brookings. These recommendations will provide an oppor tunit y to develop strategies for topics such as adu lt bicycle safety education, bicycle -related ordinances, bicycle route map, bike center s, count prog rams, crash evaluation, dr iver education and enforcement programs, employer incentives, open streets events, Safe Routes to Schools programs, social media oppor tunities, slow r ide prog rams, staffing for bicycle programming, and training oppor tunities. T DG will fo cus on the a reas of g reates t need fo r B roo k i n gs, using Task s 2 an d 3 as a g uide. Wh ere a ppl i ca bl e, examples from other commun ities will be includ ed as a resou rce i n the P lan. 4.5 Draf t and Final Plan - TDG will prepare two draft versions of the City of Brookings Bicycle Master Plan, each having a round of review and revisions. Typically the first draft version is circulated for internal review at an agency, with edits subsequently made by TDG staff. Then the second draft is presented for public review, with another round of edits made by TDG. As components of the draft plan are completed, TDG uses flex ibility in the review and revision process, so that City staff and the Stakeholder Committee can review the plan as it develops, instead of all at once. Working in par tnership with the City’s Project Manager, we will collectively determine the review process for the draft plan. It will include the findings from Task 2 (Inventor y of Existing Conditions) and Task 3 (Public Engagement), as well as Tasks 4.1 through 4.4. 1 City of Brookings Request for Proposals (RFP) Bicycle Master Plan March 24, 2016 I. Introduction The City of Brookings is requesting proposals from p rofessional firms specializing in the development and implementation of a Bicycle Master Plan. The successful proposer must have significant experience preparing bicycle master plans of comparable complexity and scale for communities similar to that of Brookings, along with extensive community outreach, public engagement and meeting facilitation experience. The proposed Plan shall depict a comprehensive system of off-road and on-road facilities that safely connects neighborhoods and key destinations through use of high-priority transportation corridors and encourages bicycle travel. It will include a comprehensive transportation network that could utilize a variety of facilities such as existing and planned pathways, trails, roadway infrastructure, bike lanes, shared lanes, multi-use pathways, utility and drainage easements, open spaces as well as new facilities to connect users to neighborhoods, the university, parks, downtown, work centers, park and rides, schools, places of interest, and to provide connectivity to the trails and pathway systems of adjacent communities. The Plan will help to guide the capital investments and identify additional funding options. The Plan will be a tool for coordinating city-wide projects, policies, and programs related to bicycle transportation. II. City of Brookings With a population of 22,056, the City of Brookings is the fourth largest city in South Dakota. It is the seat of government for Brookings County (population 31,965), with rail service provided by Rapid City, Pierre, and Eastern Railroad. The City of Brookings has experienced significant growth with a 24% population increase since the 2000 census. Located in the heart of the I-29 corridor with an estimated 530,000 annual visitors, the City of Brookings is just minutes from the Minnesota border and less than an hour’s drive to the state’s largest city, Sioux Falls. Brookings is also home to South Dakota State University, the state’s largest, most comprehensive higher-education institution. As South Dakota’s Morrill Act land-grant university, SDSU had a fall 2015 enrollment of 12,589 students from all 50 states and 81 countries. Students can choose from 73 majors, 36 specializations, 75 minors, 33 master's degree programs, 15 Ph.D. programs and two professional doctorates. The university also offers courses at various off-campus sites as well as undergraduate and graduate programs online through the Office of Continuing and Extended Education. 2 The City of Brookings encompasses 13.5 square miles within the city limits and has a network of nearly 237 lane miles of paved streets and 180 miles of sidewalk. Most of the streets are constructed as an urban design with curb and gutter and asphalt pavement. The City currently has 1.5 miles of bike lanes designated on City streets, along with several other designated sharrow routes. The Brookings Parks, Recreation and Forestry system has an approximate value of $20,369,000 and is composed of seven divisions: Aquatic Center, Dakota Nature Park, Forestry, Golf Course, Ice Arena, Parks, and Recreation Programming. Twenty-three public park facilities, encompassing just under 640 acres, are available for use by the residents of Brookings. An aggressive Parks Master Plan guides growth and development of the city’s park system. The City currently has approximately 11 miles of recreation trails in the community for biking, hiking and rollerblading. Our recreation trails are heavily utilized by the community and are a highlight of our system. Our highlighted trail is the Allyn Frerichs Trail, which works its way on a corridor that winds through or next to many of our parks and facilities including Larson Ice Center, Larson Park, EdgeBrook Golf Course, Dakota Nature Park, Fishback Soccer Park and Arrowhead Park. At Dakota Nature Park a new Pump Park opened in 2015 that offers rookie, novice and expert skill levels for riders who want to test or improve their mountain biking skills. We are also in the early stage of working in collaboration with the Mountain Bike Association to establish a single track mountain bike course at Dakota Nature Park. Bicycling introduction and bicycle safety programming is offered through our department as well. Our recreation staff currently offers strider balance camps for children, where we utilize balance bikes as an introductory tool to bicycling. We also work with many organizations to offer an annual Safety Town program that teaches safety lessons regarding bicycling, road safety tips and protocol. In 2015, the City of Brookings applied for a bronze level Bicycle Friendly Community award by the League of American Bicyclists and received an honorable mention. The League provided feedback on ways to improve the City’s rating, including key measures based upon engineering, education, encouragement, enforcement, evaluation and planning. The City plans to re-apply for Bronze designation in August 2016, and, if awarded, for Silver in February 2017. Copies of the report are provided in reference documents. III. Project Background and Objectives The ultimate goal of the master plan is to guide the development of a comprehensive system of off- road and on-road pathways, bike lanes, trails and other facilities that will safely connect users to key destinations throughout the City, provide connections to all adjacent communities, provide opportunities for a wide variety of recreational activities, and encourage safe alternative modes of transportation. The plan should also provide a balanced and realistic approach to respond, accommodate, and recognize the competing realities of bicyclists, traffic, pedestrians, accessibility, and parking. Integration of the 5 essential elements of a Bicycle Friendly America will be intrinsic in the master plan. 3 The plan is intended to accelerate Brookings to more progressive forms of transportation, not only for the benefit to the environment, but for the positive effect on the citizen’s health as well as attract and retain people desiring an active lifestyle. The City of Brookings wishes to develop and promote a bicycle friendly community where every citizen can integrate these activities into their daily routine. This process will include, but is not limited to, a detailed field review of the existing pathway, trail and roadway systems, facilities and their conditions pertinent to the master planning process. The process will also include preparing a base map of existing conditions to illustrate recommendations for pathways, bike lanes, multi-use pathways and trail alignments and connections to neighborhoods, downtown, university, schools, and places of interest. The selected firm shall develop, design, and engineer standards for all types of facilities and crossings, as well as recommendations for end-of- trip facilities and other amenities. The process will include significant citizen engagement and input through public meetings, surveys and input from the City’s Bicycle Advisory Committee, Park and Recreation Board, and various other groups. In addition, the consultant shall develop an implementation plan and cost projections that reflect the City’s existing and anticipated capital improvement programs. The plan will help to guide capital investments and identify additional funding options and also be a tool for coordinating city-wide projects, policies, and programs related to active transportation. This document will enable the City to pursue future grant funds and other funding sources to construct bicycle lanes/paths/trails throughout the City that are consistent and have regional connectivity to the surrounding communities. The plan will also provide a way for the City to evaluate and measure progress towards improving bicycle amenities. IV. Project Scope The selected firm will be expected to provide foresight and leadership throughout the master planning process. The City of Brookings envisions the following elements be included in the plan. The City expects alternative and creative proposals that reflect the latest developments and best practices in bicycle master planning to develop the Master Plan and achieve the objectives of the Plan. A. The proposed plan shall depict a comprehensive system of off-road and on-road facilities that safely connects neighborhoods and key destinations through use of high-priority transportation corridors and encourages bicycle travel. It will include a comprehensive transportation network that could utilize a variety of facilities such as existing and planned pathways, trails, roadway infrastructure, railroad right-of-way, bike lanes, shared lanes, multi- use pathways, utility and drainage easements, open spaces and as well as new facilities to connect users to neighborhoods, university, parks, downtown, work centers, park and rides, schools, places of interest, and to provide connectivity to existing and future trails and pathway systems of adjacent communities. B. Conduct a needs assessment to identify locations for facility and programmatic improvements. Assessment to include a bike network gap analysis and bike traffic stress analysis. Stress analysis to be noted as an alternate cost. 4 C. Off-street facilities: Provide design guidelines utilizing national sources (AASHTO, ITE, MUTCD, NCHRP, NACTO, etc) for off-street facilities with regard to trailheads, trailside facilities and recreational nodes, width, pavement, vegetation, grade, lighting, crossings, bridges, railings, signage, fences and motor vehicle barriers. D. On-street facilities: Provide design guidelines utilizing national sources (AASHTO, ITE, MUTCD, NCHRP, NACTO, etc) for on-street facilities with regard to bicycle lanes, bicycle routes, bicycle boulevards and shared roadways with regard to width, pavement, striping, lighting, signage, on-street parking, and grade and railroad crossings, without adversely impacting traffic or including the removal of existing medians. E. Produce specific recommendations, specifications and best approaches for each portion of the Bicycle Master Plan, based on research and data analysis of Brookings traffic information that maximizes efficiency and safety. Recommendations may include network components, innovative route treatment standards, educational safety issues, recommended bike facilities, educational bike signals and traffic rules for vehicles and bicyclists. F. Suggested funding and implementation plan that incorporates the City’s priorities and estimated timeframes and cost projections, identifies other potential sources such as grants, private funding and user fees, and suggests funding strategies for plan implementation. The plan should contain clearly identifiable implementation steps that are “actionable” and can be operationalized. G. Develop recommendations on a unified bike path signage system that ties into our existing wayfinding signs. Include a plan for mileage markers on the city’s main paths. H. An initial meeting with the City of Brookings staff and the Brookings Bicycle Advisory Committee (BBAC) to review the project, discuss desired work programs, plan an overall schedule, develop citizen engagement strategy, and set dates for important deadlines. I. Take the lead role in seeking input from the users, citizens, and various stakeholders including the Bicycle Advisory Committee, Parks and Recreation Board, Traffic Safety Committee, and City Council. Any additional meetings recommended by the proposer should be included and described in the recommended approach to the project. Prepare and present final draft to the City Council and public at an open house, Council Study Session, and Council action meeting for final adoption. J. Suggest ways to engage and encourage the community to increase its recreational and transportation bike ridership in the community. Promote overall safety awareness for bicyclists. Educate street users, both cyclists and drivers, to share the streets and interact safely. Provide education on laws related to bicycling to both bicyclists and motor vehicle drivers. V. Selection Process The City will begin the evaluation process immediately after the deadline for submittal. The City reserves the right to request additional information and to reject any and all proposals. As a part of the evaluation process, respondents may be asked to present their proposal to one or more governing bodies of the City. 5 Proposal selection will be based primarily on the following criteria: o Qualifications of the respondents as evidenced by the knowledge, skills and experience of the firm’s proposed team o Demonstrates proven consulting/engineering experience in administering, managing and developing transportation/bicycle master plans for communities of similar size o Demonstrates an understanding of the planning process, budgeting, ability to schedule effectively and control quality and costs o Quality of proposed information/data collection, public/stakeholder engagement, project plan/component development methodology and innovative approaches o Proposed work schedule and project budget The City of Brookings will establish a selection committee consisting of BBAC, traffic experts, specific community members, and city staff that will review all proposals and make recommendations to the Bicycle Advisory Committee and to the City Council on the proposal that best meets the criteria set out herein and that is most advantageous to the residents. Firms selected as finalists may be invited to present via video conferencing or in person to the City Bike Advisory Committee and city staff on April 27 or 28. Presentations may not exceed one hour. VI. Implementation and Schedule Consultant Selection Advertise for Consultant Proposals March 24, 2016 Due date for Proposal Submittals April 15, 2016 Selection Committee/Review Proposals/Identify finalists April 18, 2016 Interview Finalists April 27/28, 2016 City of Brookings Council, committee, and board approval May 10, 2016 Contract/Notice to Proceed May 11, 2016 Proposal Submittal Requirements 1. Qualifications and Experience. Detailed information on the background, qualifications and experience of the firm and team members, emphasizing and detailing the successful completion of projects of comparable size and complexity in communities similar to Brookings. 2. Project References. A minimum of three project references with contact information for projects completed or substantially completed within the last 5 years. Project references should be applicable to the specific project manager and key team members proposed for this project. Project references should include the size of the contract (dollar amount), community size, and final outcome (approved by Council; accepted by staff; in process; etc.). The City has permission to contact any project references. 3. Current Projects. A listing of any projects, including references, that the firm currently has under contract to which the proposed project manager has significant project responsibilities. 4. Review of Preliminary Scope of Work and Schedule. Review the preliminary scope of work and provide comments, including changes to schedule, sequencing, specific work items, and/or recommendations for additional work items or optional tasks. 6 5. Project Approach, Community Outreach and Proposed Scope of Work. Provide a description of the project approach, including a detailed description of how the public outreach and community engagement process will be conducted. Describe any social media or web-based platforms for obtaining public input, as well as your firm’s approach to conducting public meetings. Provide a preliminary scope of work and schedule aligned with key tasks as described in the RFP, with any additions or modifications recommended in the proposal. 6. Cost Proposal. Submit a not to exceed fee for professional services fee, plus expenses, that should be itemized by various components of the work. Also provide itemized estimate of reimbursable expenses. The City of Brookings shall not be responsible for any expense, which consultants may incur in the preparation and submitting of a proposal to include travel expenses for pre-award interviews. Proposers must submit six (6) copies of the proposal to be received by the owner no later than 5:00 pm CST on April 15, 2016. Proposals should be sent, as well as emailed, to: Shari Thornes, City Clerk City of Brookings 520 3rd Street, Suite 230 Brookings, SD 57006 sthornes@cityofbrookings.org Proposals must be received by the time specified at the address listed above. Any proposals received after the deadline will not be considered. VII. Additional Information/Questions The City of Brookings has allocated $75,000 to $100,000 for the professional fees, plus expenses, for this project. Questions and requests for information regarding this project must be submitted via email to Shari Thornes, Brookings City Clerk, at sthornes@cityofbrookings.org. The deadline for questions and requests for additional information is 12:00 p.m., April 11, 2016. VIII. Reference Documents 2020 Master Comprehensive Plan City’s Bike Friendly Application City Bike Friendly Report Card SDSU Bike Friendly Report Card Park Master Plan Bicycle Committee Charter Brookings Area Master Transportation Plan Downtown Streetscape Schematics 8/27/15 Charter Brookings Bicycle Advisory Committee (BBAC) Brookings SD Role/Purpose: The role of the Brookings Bicycle Advisory Committee (BBAC) is to advise the City Council, City Manager, and City Boards on bicycling related issues; help advance the state of bicycle infrastructure; encourage bicycling for transportation and recreation; public education and awareness; improve safety and compliance with traffic laws; assist the City with bicycle plans; review and suggest legislative and policy changes; recommend priorities for use of the public funds on bicycle projects; and help ensure Brookings retains and enhances its status as a bike friendly community. Objectives: The objectives of the BAC shall include, but are not limited to: 1. Policies A. Advise the City Manager on implementation of the bicycle master plan for the City of Brookings. B. Review and make recommendations on planning documents prepared by City departments affecting the use of the bicycle as a transportation and recreational mode. These shall include, but are not limited to, the Comprehensive Plan, Master Transportation Plan, Arterial Streets Classification Policy, neighborhood plans, area- wide development plans, and the Central Business District Plan. C. Review and make recommendations regarding funding priorities for bicycle program activities and capital improvement projects insofar as they relate to bicycling. D. Monitor activities of other jurisdictions as they affect bicycling in the city. E. Advise City Manager on issues related to the current and future bicycle network, traffic safety, and innovative or best practices. F. Consult with the Park and Recreation Advisory Board, Traffic Safety Committee, Sustainability Council and Planning Commission as needed to insure proper coordination of bicycle-related activities. 2. Implementation A. Review and make recommendations on capital improvement projects developed by the City departments and outside agencies to ensure that adequate consideration is given to bicycles. B. Review and make recommendations regarding bikeway signage and improvement plans. 3. Education and Enforcement 8/27/15 A. Advise city staff on promoting bicycle safety education and enforcement activities in the city. B. Interact with local and regional law enforcement, other governmental agencies, and advocacy organizations as they relate to bicycle and pedestrian safety and on- and off-road bicycle network developments. 4. Community Involvement & Input A. Provide a forum for citizens to comment to the city on the state of cycling locally and regionally. B. Advise city staff on issues related to public involvement in bikeway improvement projects with the goal of developing a consensus among the affected public. C. Establish and maintain communication with similar advisory committees in adjoining jurisdictions to support the enhancement of bicycle networks regionally. Membership 1. Composition size: 7 to 9 members 2. Voting Members to be chosen from, but not limited to the following areas: A. Local Biking Organizations B. Citizens-at-large C. Brookings School District faculty, staff, and students D. SDSU Student Senate and Administration E. Brookings Area Transit Authority F. Business Community 3. Non-voting liaisons: A. Brookings Sustainability Council B. Park & Recreation Board C. South Dakota State University 4. Expectations of members: A. Interest and/or expertise in bicycle and pedestrian issues B. Continued education in bicycling best practices C. Adhere to the City’s Code of Ethics D. Favorable/positive interest in bicycling and sustainability Meetings: 1. The BBAC shall meet monthly. Regular meeting times, dates, and locations will be set by the membership. 2. Quorum shall consist of a majority of appointed voting members. 3. BBAC meetings shall be open to the public and comply with City open meetings policies. Biking Initiatives | Brookings, SD 1. Wrote Charter for the Brookings Bicycle Advisory Committee (BBAC) 2. Contacted members, organized meetings, prepared agendas, met with Chair 3. Reviewed of bike master plans from across the country 4. Created/staffing Public Education/Outreach Subcommittee 5. Created/staffing Infrastructure Subcommittee 6. Wrote enabling ordinance to formalize committee 7. Actively recruiting members to the committee 8. Actively recruiting volunteers for the committee activities 9. Added high school voting member 10. Created city facilities inventory of bike racks 11. Evaluated and made recommendations on proposed bike rack art proposal idea 12. Facilities List for bike rack inventory 13. Developed draft bike rack standards 14. Developed recommendations for bike lanes pursuant to Council Resolution 15. Developed recommendation for 6th Street protected bike lanes 16. Creating “biking” public education posters 17. Developed Master Plan schedule and met all deadlines 18. Established contacts with national firms and League of American Bicyclists. Utilized as a source for RFP and other policies examples 19. Wrote RFP for Master Plan 20. RFP Process: Developed consultant list of 28 firms, direct mailing of RFP, obtained 8 proposals in a 3 week response time, developed evaluation tool, assembled evaluation review team, assembled full committee review team, presenting to City Council on May 10th for adoption 21. Orientation for new members 22. Briefing new city council members on bike initiatives and master plan process 23. Developing Bike Friendly Application Review & Strategy: Reviewing new application, identifying areas needing further research, and creating list of initiatives to complete by August submittal 24. Submitting BFD application late July 2016 25. Conducted chair transition meetings 26. Public education/chair/staff met with Chief Jeff Miller on education, encouragement & enforcement ideas. An Officer is attending May 7th bike training course. 27. Pending initiatives: a. Further development of website with educational materials, videos, encouragement b. Meetings regarding marking repainting & maintenance c. Summer intern projects: plan annual marathon, bike traffic counts, grant funding research 28. Working with Mountain Bike Association on shared event (Poker Run & Family Ride) 29. Working with Critical Mass & Historic Preservation on shared event (Historic Sites on Bikes Ride) 30. Presentations: Green Drinks, Million Cups 31. Participating at two earth day events – downtown pop-up park & Restore (5/14) 32. Developing 2016 Mayor’s Ride for August 26th 33. Working with League of American Bicyclists to host a LCI training in Brookings 34. Organizing National May bike month activities (see below) 35. Created Committee Facebook page 36. Other promotion: o Bike Month Poster o Event specific posters o Email promotion through Chamber, Churches, Businesses, Human Resource Directors, Schools o Prairie Doc show Action Schedule March 11 Draft RFP March 17 Finalize RFP, distribute draft to bike infrastructure committee & key staff March 21 Bike Infrastructure mtg to approve RFP Mar 23 Full committee approval of RFP March 25 City Manager approve RFP; issue RFP / solicit proposals March 31 Green Drinks April 8 Law Enforcement Mtg April 7 Bike Friendly App review & strategy April 8 Bike Month Poster meeting April 12 Bike Committee appointment recommendations to Council April 13 Invite new committee members to 4/27 meeting April 13-26 New member orientation April 14 International Mountain Bike Association Mtg April 15 Master Plan Proposal deadline April 16 Bike Workshop, 11 am-4 pm April 18 Subcommittee review proposals; select consultant(s) to invite April 26 Bike Committee Appointments April 27 (BIKE TO) Million Cups April 27 3pm Consultant(s) present at bike committee meeting May 3 Brief new city council members May 1-31 Biking Month May 3 Chamber Email Promotion May 4 Bike to School Day May 7 Safe Cycling Class with a League of American Bicyclists May 10 City Council - Bike Master Plan Contract May 14 Earth Day, ReStore, shared booth May 15 Bike to Church Day May 16-20 Bike to Work Week May 20 Bike to Work Day May 21 Poker Run May 27 Critical Mass Ride / Historic Sites June 13 BFD Subcommittee review June 15 Bike Rodeo/Library – 1-2 pm June 17 35th Anniversary of Safety Town, 2 p.m. Ceremony June 24/25 Kites & Bikes Festival June 24 Critical Mass Ride July 11 BFD Subcommittee review July 18 DEADLINE to complete Bike Friendly Application July 29 Critical Mass Ride August 9 DEADLINE – Bike friendly application submittal August 26 Critical Mass Ride / Mayor’s Ride October Bike Friendly Award Announcements Feb 11, 2017 DEADLINE – Bike friendly application submittal May 2017 Bike Friendly Award Announcements City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-011,Version:1 Introduction and First Reading on Ordinance 16-011, an Ordinance to Rezone a portion of the S ½ of the NE ¼ of Section 1-T109N-R50W from an Agricultural A District to a Residence R-1C District. Public Hearing: June 14, 2016. Proposal: Create a low-density residential zoning district for approximately 27 future lots. Background: The petitioners have rezoned the Bluegill Addition in phases as the subdivision has expanded east. The initial phase around 17th Avenue South was zoned for low and medium density zoning. The original plan was to continue with low-density zoning to the east except for land near 22 nd Avenue South. The adoption of the Residence R-1C District by the city in 2011 gave developers another option for increasing the overall density within a subdivision while maintaining a detached, single-family housing concept. The Comprehensive Plan supports residential land uses for this area. Specifics: The Residence R-1C District proposal is the same zoning that was approved by the city for the Avalon Circle area. The district permits the same density as the Residence R-2 District but restricts the use to a single-family house. The majority of the lots planned for this area have 70’-75’ frontage widths along with about 110’ of depth. Recommendation: The Planning Commission voted 8 yes and 0 no to recommend approval of the rezoning as presented. Attachments: Ordinance Notice Minutes & Summary Rezone Map City of Brookings Printed on 5/4/2016Page 1 of 1 powered by Legistar™ Ordinance 16-011 An Ordinance to Change the Zoning within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: A portion of the S ½ of the NE ¼ of Section 1-T109N-R50W be and the same is hereby rezoned and reclassified from an Agricultural A District to a Residence R- 1C District In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17- 13 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: May 10, 2016 Second Reading and Adoption: Published: CITY OF BROOKINGS ________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That Bluegill, Inc. and Joe and Janet Mendel have submitted a petition to rezone the following described real estate in the City of Brookings, in Brookings County, South Dakota: A portion of land in the S ½ of the NE ¼ of Section 1-T109N-R50W from an Agricultural A District to a Residence R-1C District NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, April 5, 2016, in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 25th day of March, 2016. ____________________________ Dan Hanson Planning & Zoning Administrator OFFICIAL MINUTES Bluegill, Inc. has submitted a petition to rezone a portion of the S1/2 of the NE1/4 of Section 1-T109N-R50W from an Agricultural A District to a Residence R-1C District. ( Heuton/Johnson) Motion to approve the rezoning. All present voted aye. MOTION CARRIED. OFFICIAL SUMMARY The proposed rezoning included the 27 lots that were proposed on the preliminary plan. The R-1C District required 50 foot frontage widths and 7,500 square foot lot area minimums. The proposed lots met those requirements. The same R-1C zoning was applied previously to the Avalon Circle area in the Bluegill Addition. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-012,Version:1 Introduction and First Reading on Ordinance 16-012, an Ordinance to rezone Lot 1 of Lots 1 & 2 of Lot A of the Replat of Outlot E, Maynes Addition from a Residence R-2 District to a Planned Development District. Public Hearing: June 14, 2016. Proposal: Create a PDD on a lot adjacent to the 6th St. Centre PDD in order to provide additional parking for the centre’s mixed uses Background: This property was occupied by a single-family house until 1998 when it was demolished. The owner built a two-family dwelling on the lot in March, 2000 followed by a large detached garage later that same year. NOTES ON ADJACENT PDD: The Beale Addition, abutting this parcel to the north, was zoned to a PDD in 1991. The latest planned development for this corner lot involved a mixed-use building (6th St. Centre) with business uses on the first floor and apartments on the second and third floors. The initial parking plan was sufficient for the apartments and for a mix of commercial uses with varying parking requirements. The owner had always planned to divide the first floor into 4 commercial spaces but the actual size needed for a particular enterprise was flexible. Three of the four spaces have now been leased and their minimum parking requirements were greater than anticipated. Therefore, the future use of the remaining commercial space is substantially restricted by the available on-premise parking. Specifics: The petitioner is requesting to establish a PDD on Lot 1 in order to provide additional parking for the 6th Street Centre PDD to the north. A PDD could allow for uses at the 6 th St Centre to park on Lot 1. The parcel is bordered on the south and east by single-family dwellings. Please note that the petitioner owns the property to the east. The Residence R-2 District regulations are proposed in order to retain the two-family dwelling use on the property. The properties to the south and east are also under the R-2 regulations. Attachments: Ordinance Notice Maps PDD Process City of Brookings Printed on 5/5/2016Page 1 of 1 powered by Legistar™ Ordinance 16-012 An Ordinance to Change the Zoning within the City of Brookings: Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Lot 1 of Lots 1 & 2 of Lot A of the Replat of Outlot E, Maynes Addition be and the same is hereby rezoned and reclassified from a Residence R-2 District to a Planned Development District. In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17- 13 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: May 10, 2016 Second Reading and Adoption: June 14, 2016 Published: CITY OF BROOKINGS ________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That Brian and Carla Gatzke have submitted a petition to rezone the following described real estate in the City of Brookings, in Brookings County, South Dakota: Lot 1, of the Plat of Lots 1 & 2, of a portion of Lot A of the Replat of Outlot E, Maynes Addition from a Residence R-2 District to a Planned Development District NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, May 3, 2016, in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 22nd day of April, 2016. ____________________________ Dan Hanson Planning & Zoning Administrator PDD decision making process for PC Step 1. REZONING APPLICATION A rezoning request to a PDD must be accompanied by an Initial Development Plan (IDP). The plan must indicate the type of anticipated use(s) and the conventional zoning district regulations from one or more districts that would apply to the project. The district regulations (land uses, setbacks, parking, etc.) proposed by the petitioner are then set out in the IDP. The commission should first determine that the proposal meets the intent of the PDD and then proceed to recommend approval or denial of the PDD based on a standard review of the impact of the rezoning on neighboring lands and conformance with the Comprehensive Plan. While the process has some overlapping steps, acting on the rezoning should be the first consideration. The commission also has the authority to recommend a rezoning to a conventional zoning district. Step 2. DISTRICT USE(S) AND AREA REGULATION APPROVAL If the area is recommended for rezoning to a PDD, the commission is then tasked with reviewing the district uses and area regulations that have been offered by the petitioner to see if they are appropriate for the uses proposed. Many uses are allowed in more than one district but the area regulations are often different. It is important to reach a consensus among the commission and the petitioner regarding the appropriate district to be used and what use or uses are considered compatible with the surrounding properties. There may be permitted uses within the proposed district that would be inappropriate given the site location and these uses should be addressed in this step. Step 3. INITIAL DEVELOPMENT PLAN APPROVAL (IDP) Once the district uses and regulations have been finalized, the IDP must be reviewed for compliance to the district regulations. This would involve building setbacks, height, and design, parking spaces, driveways, landscaping, screening, and other site design details presented on the plan. This step gives the commission the greatest degree of flexibility in the approval or modification of one or more elements of the IDP and should be discussed in depth. Step 4. FINAL DEVELOPMENT PLAN APPROVAL (FDP) An FDP may be submitted concurrently with an IDP or at a subsequent meeting. Typically, the FDP has more detail but is very similar to the IDP. However, any modifications to the approved IDP must be reviewed and approved. The Commission has sole authority to approve the FDP. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0334,Version:1 Public Hearing and Action on Annual Malt Beverage Alcohol License Renewals. Summary: Enclosed for Council review and action are the On and Off Sale Malt Alcohol License renewals for fiscal year 2016 (7/1/2016 to 6/30/2017). After Council action, applications will be forwarded to the State Department of Revenue for final action and issuance of licenses. Recommendation: Staff recommends approval. Attachments: License Renewals City of Brookings Printed on 5/4/2016Page 1 of 1 powered by Legistar™ Malt License Renewals On-Off Sale Malt (retail): Aramark/McCrory Gardens Visitors Center, 16th St. & 22nd Ave. Brookings Softball Assoc. (Southbrook Softball Diamonds), 2800 22nd Ave. So. Carpy’s Pub, 700 22nd Ave. So. Casino 2000, 622 25th Ave. The Children’s Museum of South Dakota, 521 4th St. The Clothes Line Lounge, 727 Wilson Ave. Cubby’s Sports Bar & Grill, 307 Main Ave. Danny’s, 703 Main Ave. So. The Depot, 919 20th St. So. The Dixie, 1300 Main Ave. So. EdgeBrook Golf Course, 1415 22nd Ave. So. Gas ‘N Mor, 600 6th St. George’s Pizza & Steakhouse, 311 Main Ave. Guadalajara, Village Square Mall #1 Hy-Vee Food Store, 790 22nd Ave. S. KRAVE, Inc., 1040 22nd Ave. S. Main Street Pub, 408 Main Ave. New Sake, Inc., 724 22nd Ave. So. Old Sanctuary, 928 4th St. Pizza Hut #2769, 418 6th St. PNP Pub, 318 2nd St. So. Ray’s Corner, 401 Main Ave. Schoon’s PNP Pub South, 1203 Main Ave. So. Sixth Street Diner, 615 Main Ave. So. Skinner’s Pub, 300 Main Ave. South Main Diner, 615 Main Ave. S. Swiftel Center, 824 32nd Ave. Wooden Legs Brewing Co., 309 5th St., Suite 100 Off-Sale Malt (package): BP of Brookings, Inc., 2420 6th St. CHS (dba Zip Trip #63), 1005 6th St. CHS (dba Zip Trip #64), 3045 LeFevre Dr. Dakota Ram, Inc., 2515 E. 6th St. El Tapatio, Inc., 1717 6th St. Gas N Mor, 600 6th St. Hy-Vee Food Store, 700 22nd Ave. Hy-Vee Gas, 716 22nd Ave. So. Jim’s Tap, 309 Main Ave. Newman’s Kerr McGee, 503 6th St. Pints & Quarts, 313 Main Ave. Schoon’s Pump-n-Pak, 202 S. Main Ave. Sully’s Irish Pub, 421 Main Ave. Wal-Mart Supercenter #1538, 2233 6th St. Off-Sale Malt and Off-Sale SD Farm Wine (package): Casey’s General Store #1694, 620 8th St. So. Casey’s General Store #2198, 122 West 6th St. Casey’s General Store #2419, 534 22nd Ave. So. On-Off Sale Malt & On-Off Sale SD Farm Wine (retail): The Blizzard, Inc., 924 32nd Ave. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0342,Version:1 Action on the selection of the Developer for the Brookings Marketplace Property. Summary: The City received four responses to a Request for Proposal for the development of the Brookings Marketplace property. Of the four responses, three constituted actual proposals. The Council heard presentations from each of the respondents last month and is slated to make a final selection at this meeting. The action before the Council is only to select one developer with whom to initiate the next step of getting to the detailed work of the project which would culminate in a development agreement that would be subject to eventual City Council approval. The development agreement would contain all the necessary and varied terms and conditions of the project. It would not be appropriate to attempt to negotiate those items at this point. Once a development partner is selected, I will request the Council to provide specific policy direction on such terms and conditions. Background: The City purchased the 26-acre DOT property at the northeast quadrant of the intersection of Highway 14 and I-29 in 2014 for eventual development as commercial uses; specifically for economic development advancement in the retail sector. The City is experiencing significant retail ‘leakage’ and this is seen as an effort to provide retail shopping opportunities for residents and visitors. The City has attempted to market and advertise this property to developers since it was purchased. The most successful effort garnered some interest in late 2014 which included 55,000 square foot ‘big box’ general merchandise, nationally-known retailer which eventually did not materialize. This effort was brought to us by a development team from Kansas City and Omaha. Since acquiring the property in 2014, the City has been willing to accept proposals from all and any interested parties wishing to develop the parcel. With the exception of the one effort, we have received no interest from other developers, local or otherwise, until now. The proposed site plans offered by each proposal is, of course, subject to change but will predominately be determined by the retailers themselves in terms of visibility, parking, access, and other considerations. These are key considerations to successful recruitment of retailers. Recommendation: All three proposals provide the potential, qualifications, and ability for the City to achieve its overall economic development goal of promoting more retail. Staff would submit we should select the overall best developer that is most capable of achieving our intended outcome to help insure the eventual best chances of success for the overall project. Staff recommends that Lloyd Companies is best suited to achieve this goal. First, they have the most experience with similar types of development; perhaps the single-most important ingredient to a City of Brookings Printed on 5/5/2016Page 1 of 2 powered by Legistar™ File #:ID 2016-0342,Version:1 successful project. Second, from this experience, Lloyd Companies appear to have the best connections with national retailers for recruitment. Without the ability to effectively recruit national retailers, the viability of the project is severely compromised from the outset. Third, Lloyd Companies has already done several projects and thus made significant investments in Brookings with previous projects. As a result, they know the local retail market and can effectively target Brookings to the appropriate national retailers. Fourth, this project will be most successful by bringing new retailers to Brookings to expand our retail operations as opposed to simply moving existing businesses around the community from other shopping malls or downtown. We should focus on an external approach to recruitment and Lloyd Companies’ track-record underscores this philosophy. Fifth, Lloyd Companies has an extensive array of financial investors and partners, many of whom are in Brookings, who can maximize value for the project. Sixth, Lloyd Companies is a construction manager/administrator. They sub-contract all trades, vendors, and materials. They are committed to securing the best pricing and soliciting pricing from local contractors, vendors, and suppliers for construction under their control based on pricing, timing, and availability. We can and should insure this in a development agreement with whomever is selected. What’s more, many retailers will commonly hire their own contractors regardless of who our developer is. In summary, the recommendation is to select Lloyd Companies as the preferred developer and direct staff to proceed with negotiations toward a comprehensive development agreement. Attachments: Bender Proposal Lloyd Proposal Mills Proposal VanBuskirk Proposal City of Brookings Printed on 5/5/2016Page 2 of 2 powered by Legistar™ DEVELOPMENT PROPOSAL BROOKINGS MARKETPLACE Brookings, South Dakota March 2016 Prepared for: City of Brookings Kevin Catlin Prepared By: Brookings Marketplace, LLC Michael S. Bender 122 South Phillips Avenue Suite 350 Sioux Falls, SD 57104 (605) 336-7600 michael@benderco.com MIDWEST DEVELOPMENT, INC Bender Midwest Development, Inc. ▪ 122 South Phillips Avenue, Suite 350 ▪ Sioux Falls, South Dakota 57104 ▪ Phone (605) 336-7600 ▪ Fax (605) 332-1100 March 11, 2016 Mr. Kevin Catlin Assistant to the City Manager City of Brookings 520 Third Street, Suite 230 Brookings, South Dakota 57006 Re: Brookings Marketplace RFP Dear Mr. Catlin: On behalf of Brookings Marketplace, LLC I am pleased to respond to the City of Brooking’s request for proposals for the Brookings Marketplace. Our team of real estate development professionals believes that we have the vision, experience and financial capability needed to create a unique and exciting new mixed use development project in the City of Brookings. The Brookings Marketplace plan that we are presenting for your consideration is based on sound principles of mixed use urban design and when completed the project will enhance the image of the City of Brookings as a progressive, vital growing community. The project will add new jobs, create new tax base (sales tax and property) and foster a sense of excitement and pride for all who live, work, play or shop there. It truly will be special! We’re very excited to have this opportunity to present our proposal for your review and consideration. If you have any questions or need additional information please don’t hesitate to contact me. I can be reached at 605-336-7600 or by e-mail at michael@benderco.com. Sincerely, Michael S. Bender MIDWEST DEVELOPMENT, INC TABLE OF CONTENTS Overview Tab I The Brookings Marketplace Plan Tab II The Development Team Tab III Development Schedule/Marketing Activities/ Tab IV City Participation/Local Opportunities Team Resumes/Significant Experience Tab V MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 Overview Located at the intersection of Interstate 29 and Highway 14 (Sixth Street), The Brookings Market Place will be a unique mixed use development project that will offer Brookings residents and visitors to the community new and exciting places to shop, work and live. The Marketplace’s development plan will provide architecturally pleasing functional building designs, open green spaces and the availability of an abundance of parking. The plan for The Brookings Marketplace, as currently envisioned by the members of the Development Team is in its initial conceptual stage. The final design and phasing of the development will continue to be improved and enhanced as planning and marketing functions move ahead. Local input and support for the final plan will be crit ical to its success. The members of the Development Team are committed to holding either a series of small focus groups or a town hall meeting to invite input and ideas about the final plan. Throughout the development selection and planning process, it is important that the members of the Selection Team understand the primary objectives that the Development Team is attempting to accomplish. They are:  The Marketplace will create retail and commercial opportunities that will enhance and compliment the core retail services that are presently available in the City and the project will address the retail leakage concerns of community leaders.  The Marketplace will become a destination for people coming to the City. The carefully planned mixed used development will enhance the image of Brookings as one of South Dakota’s most progressive communities.  The Marketplace will expand the local tax base. New tax revenue will be generated both from increased property tax revenues and from increased sales taxes paid by shoppers.  The Marketplace will provide new residential opportunities for Brookings residents that work east of Interstate 29. When completed The Brookings Marketplace will feature:  Space for the development of approximately 270,000 – 340,000 square feet of retail space. The retail space will be a combination of smaller open air malls and medium size box retail spaces. MIDWEST DEVELOPMENT, INC  The Marketplace will include 300 – 400 apartment units. The apartments will be built as 3-4 buildings with a mix of one and two bedroom units. Tenants will be offered an amenity package that is comparable to any upscale apartment in Brookings. The addition of apartments to the project will a vitality to the area that will encourage retailers and commercial operators to consider locating in The Marketplace.  Add 240 new hotel rooms. It is anticipated that the hotels will be “value added” franchise hotels. North0 50’ 100’ 200’Project # 00008634.00 03/10/2016Brookings Marketplace, LLCBrookings, South DakotaPHASE IPHASE IIPHASE IIIPHASE IVDEVELOPMENT SUMMARYTotal Site Area - ±31.0 acresRetail square footage - ±270,000 - 340,000Residential units - ±300- 400hotel units - ±240 MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 The Development Plan Brookings Marketplace is designed to create a high quality brand and destination for the City of Brookings. The focus of the design is retail development. Equally important, the design plan creates a destination for Brookings residents, visitors and travelers to shop, work, play and live. The objectives of the development plan will be accomplished by focusing on the following design principals:  Creating density and diversity: The focus of the plan is retail development. A key to the plans long term success will be integrating other uses into the project so that the business potential of the project is maximized.  Building efficient and flexible infrastructure: Shared parking, innovative storm water design, maximizing building placement and efficient roadway lay outs will make the development more economical to build and maintain.  Enhance and incorporate the natural amenities of the site: The existing wetland area will be treated as a major amenity for shoppers, residents and restaurant goers.  Maximize the proximity of the Swiftel Center: The Swiftel Center draws thousands of event and concert goers to the City of Brookings every year. The site has been designed to make it easy for those visitors to experience the Brookings Marketplace experience. When the Brookings Marketplace is complete the site will include:  Junior anchor retail and related outlots: 160,000-210,000 sf  Smaller retail and restaurants: 110,000-130,00 sf  Multifamily Units: 300-400  Hotel rooms: Approximately 240 MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 Key Site Plan Design Details The site plan proposes to include the city-owned multi-tenant building located immediately east of the site. The property location fronting on 32nd Street and its proximity to the Swiftel Center make it a natural candidate for inclusion in the overall site development plan. The site would be redeveloped as two hotels. The existing wetland that runs from west to east through the site is important not only for the amount of storm water that it carries, but also because it offers a natural wetlands amenity that can be incorporated into the final design. The area south of the wetland to 6th Street will be the prime location for a series of junior box retailers who are seeking to maximize the benefits and proximity to 6 th Street and I-29. The junior box retailers will range in size from 10,000 square feet to 30,000 square feet each. The remaining area south of the wetlands will consist of smaller outlot retailers and restaurants. The area north of the wetlands is a mix of retail, residential and restaurant uses. It will be one of the most dynamic and vibrant urban neighborhoods in Brookings. The area is anchored by a series of four story buildings with retail and restaurant uses on the main floor and residential above. When completed this area will provide living space for 300 -550 people (300-400 apartments) and 110,000- 130,000 sf of retail and restaurant space. MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 The Development Team Brookings Marketplace, LLC will be formed as a South Dakota LLC. The LLC will be led by an experienced team of regional and local developers, contractors and entrepreneurs that are focused on developing a project that is economically viable and is sensitive to the needs and desires of the City of Brookings. Key team members will be: Michael S. Bender, Owner Bender Commercial Real Estate Services Mr. Bender has been a leader in the commercial real estate industry in southeastern South Dakota for over 25 years. He will be primarily involved in the overall management of the Marketplace. Michael A. Crane, President, Bender Midwest Development Mr. Crane will be directly involved in the day to day management of the project, particularly the strategy and financing aspects of the project. Clark James Drew III, President Clark Drew Construction Mr. Drew will consult on construction and infrastructure issues. Where appropriate Drew Construction will provide general contracting services David Kneip, Owner, Best Choice Real Estate Mr. Kneip will be directly involved in planning of the project and will participate in local and regional marketing efforts. Steve Schwanke, Partner, Inland Development Partners Mr. Schwanke will be directly involved in the design, development and implementation of the overall project. Thomas Shaver, Partner, Inland Development Partners Mr. Shaver will be directly involved in the design and marketing of the project. Kent Carlson, Partner, Inland Development Partners Mr. Carlson will be directly involved in the marketing of the project. Detailed biographical information on each of the principal team members is found in Tab V. MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 Development Schedule/Marketing Activities/City Participation/ Local Opportunities The Development Team is estimating that it will take 5 -10 years to complete the development of The Brookings Marketplace. The Team is proposing that land for the project be transferred from the City to the LLC in four phases (see attached map). A typical ten year build out of the project would occur as follows: 2016  Developer selection process completed by the City of Brookings  Refinement of the development plan  Completion of a development agreement between the City of Brookings and Brookings Marketplace, LLC  Finalize access and design plans for the improvement of SD Highway 14 2017  Complete property due diligence by Development Team  Complete infrastructure strategies  Commence marketing of property. Marketing will include local, regional and national strategies  Construction of Highway 14 by SDDOT begins. 2018  Completion of Highway 14 construction by SDDOT  Transfer of Phase I of site to Brookings Marketplace LLC  Begin infrastructure construction for Phase I  Phase I development begins 2019  Continue Phase I construction 2020  Phase II infrastructure and construction 2022  Phase III infrastructure and construction 2024  Phase IV Infrastructure and construction The actual timing of Phases II-IV could vary and will be determined by the markets response to the proposed development. MIDWEST DEVELOPMENT, INC THE BROOKINGS MARKETPLACE March 11, 2016 Marketing Strategy Brookings Marketplace, LLC will be represented and marketed by a diverse senior team of industry leaders who bring local, regional and national experience to the project. The focus of this marketing effort will be retail users. The vision of the marketing will focus on a “sense of place” and on creating an environment for Brookings residents, visitors and travelers to live, work, play and shop. It is this sense of place that will make Brookings Marketplace more than a retail development. It will be a destination that creates a high-quality brand and experience. Bender Commercial Real Estate and Best Choice Real Estate will lead the marketing efforts in the local and regional markets. Activities will include work with community chambers of commerce, retail business organizations and specific retail end users throughout the Upper Midwest. Bender Commercial and Best Choice Real Estate are involved in area real estate organizations and will use their contacts and services to communicate the exciting opportunity available at Brookings Marketplace. Bender Commercial and Inland Development Partners have experience working and networking with national retailers, restaurant groups and hotel end users. They have worked as tenant representative brokers for several national clients. This experience will enable Bender Commercial and Inland Development to contact end users directly to discuss the opportunities offered at Brookings Marketplace. Their networking contacts include business groups such as the Chamber of Commerce and real estate specific groups such as ICSC, NAIOP and national commercial real estate brokerage groups such as CBFE, Colliers and Cushman-Wakefield. City Role The City’s role in the development of The Brookings Marketplace has not been determined but will be negotiated after the initial selection of a developer is complete. It is anticipated that the parties will enter into a development agreement or letter of u nderstanding which outlines the scope of the project and sets forth the land price and the timing objectives for the absorption of the site. It is also anticipated that the agreement will outline in general terms any incentives that the city will consider to help stimulate interest in the project. Items that will be subject to negotiation and agreement will include but not be limited to the City’s willingness to consider the use of tax increment financing, property tax abatements, sales tax abatements durin g construction and infrastructure improvements. MIDWEST DEVELOPMENT, INC Local Opportunity The success of a project such as The Brookings Marketplace will be dependent in part on the support it has from the Brookings community. The Development Team recognizes that there are several local groups in the City of Brookings whose purpose is to promote development and encourage economic growth. Their ongoing efforts have been key to Brooking’s success. The Development Team will work with these groups and will get them involved in the marketing efforts that are planned for the Brookings Marketplace. In addition as part of the Development Team’s plan for the project, team members are committed to providing opportunities for local investors to participate in specific phases of the project as they are brought forward. Team members anticipate that there will be ownership opportunities in various commercial and residential aspects of the project. I n addition if possible Development Team leaders will work with local lenders when financing is necessary for various aspects of the project. MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT OVERVIEW Formed in 2006, Bender Midwest Development is a commercial real estate development company that focuses primarily on the development of market rate apartment projects. The company is part of the Bender Commercial Real Estate Group and is headquartered in Sioux Falls, South Dakota. Bender Commercial Real Estate was formed in 1997 by Michael S. Bender. The company’s core business is the sale and leasing of commercial real estate in South Dakota and throughout the upper Midwest. Bender Commercial Real Estate has a team of nine brokers and four professional staff that work to fulfill their clients’ needs and expectations. In 2008 Bender Commercial Real Estate added property management to the list of services available to its growing lists of clients. Bender Midwest Property Services currently manages over 1,150 apartment units and 25 properties with more than 520,000 square feet of commercial real estate space. Working together, the real estate team, the management group and the staff from Bender Midwest Development provide clients with an integrated approach to all of their real estate needs. MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT DEVELOPEMENT PROCESS At Bender Midwest Development our focus in on developing projects that are successful in the local market place and provide our equity investors with a return on their investment that exceeds their expectations. Bender Midwest Development in a managing general partner in all of the development projects that we do. Not only do we take equity positions in every project that we do, but we also manage all phases of the development process and provide management se rvices for a projects ongoing operations. Our development process includes the following:  Initial Site Analysis  Negotiation of Land Acquisition  Development of a Preliminary Budget  Identification of the Project Architect/Engineer  Securing City Approvals (Zoning/Entitlements)  Lender Negotiation  Equity Procurement  Selection of Construction Contractor  Finalizing Project Budget  Completing Plans and Specifications  Loan Closing  Monitor and Oversee Construction Process  Leasing  Ongoing Management MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT KEY PEOPLE RESUMES Michael S. Bender was raised in Dallas, Texas. In 1981, he graduated from TCU with a BBA in business. He became a commercial real estate broker and was associated with the Henry S. Miller Company from 1980 to 1982. From 1982 to 1987, Michael was associated with the Swearingen Company, Dallas, TX. Following that, he was associated with Shannon Corporate Real Estate Services from 1987 to 1992. In March 1992 he moved to Sioux Falls, South Dakota. Since moving to Sioux Falls, Michael has averaged a sales volume of approximately $12 to $15 million per year. Michael's total career sales volume exceeds $500 million in sales and lease transactions. He is the first broker in South Dakota to attain the designation of SIOR (Society of Industrial and Office Realtors). Out of approximately 150,000 commercial real estate brokers in the United States, only 2,300 have attained this designation. He has also achieved the CCIM (Certified Commercial Investment Member) designation. Michael is currently the owner of Bender Commercial Real Estate Services and Bender Midwest Properties. He specializes in commercial real estate sales and leasing of office properties. Since moving to Sioux Falls, Michael has been involved in a variety of different types of transactions in the Sioux Falls area. His total career sales exceed $500 Million. Clients Represented Avera McKennan L & S TeleServices Colorado Technical University Sioux Falls Stockyards Midland National Life DM&E McDonald’s USA Downtown Preservation Group FDIC ADP IOP, Inc. T.A. Olson Ltd Partnership Jones Real Estate Great Western Bank Zip Feed Mill Hematech Principal Life Insurance CNA Sunkota Fidelity Info Services Clarke Partnership Wells Fargo Sioux Falls Real Estate LLC S65 Enviro Michael Bender CCIM, SIOR Principal Office/Land Advisor michael@benderco.com (605) 782-1662 MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT KEY PEOPLE RESUME Michael A. Crane is a South Dakota native. He has over thirty years’ experience in real estate finance and development. During his career he has worked for city government, a non-profit downtown revitalization organization, as a commercial banker, and for a private development firm. Mr. Crane is the President of Bender Midwest Development. He is responsible for financing and project management during the development phase of a project. Mr. Crane is also the owner of Crane and Fowler Investments, LLC. Crane and Fowler Investments specializes in the acquisition and rehabilitation of affordable housing for low and moderate income individuals and families. Mr. Crane is an active member of the local community. He is a past elected school board member and has served on the Public Parking Facilities Board, The Chamber of Commerce Board of Directors, the Downtown Sioux Falls Development Committee and the Children’s Inn board. He is currently serving as a member of the Southeast Technical Institute Advisory Council and the City of Sioux Falls Park Board. Mr. Crane has a Master of Arts degree in Political Science from the University of South Dakota and is a Vietnam Veteran. Michael Crane Principal mac@benderco.com (605) 334-5410 MIDWEST DEVELOPMENT, INC PARTIAL CLIENT LIST Clarke Partnership Milwaukee Mutual Insurance South Dakota Democratic Party Hillcrest Baptist Church Prairie Hills Covenant Church Sioux Falls School District Taylor Holdings Hughes Law Office Corvel JN Properties Downtown Preservation Group Jones Real Estate Panacea Property Noddle Development Opus NW Management Van Buskirk Companies Hagan Insurance Telford Company Falls Center, Inc. C&H Investments Eagle Properties Spirit of Joy Lutheran Church Olson Oil Sioux Falls Christian Schools H & R Block River Ridge Corporation Cedar American Rail Holdings First Dakota National Bank Gateway Zip Feed Mill ADP Motion Industries South Dakota Urban Indian Health Cigna Tel Drug MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT RECENT PROJECTS Since 2006 Bender Midwest Development has developed ten apartment project (767 units) and two commercial projects. Examples of successful projects completed by BMD include: Boulder Creek Townhouses Sioux Falls, South Dakota $11,000,000 Boulder Creek Townhouses is a 134 unit market rate rental townhouse project that was developed in 2007-08. Bancroft Place Apartments Sioux Falls, South Dakota $4,600,000 Bancroft Place Apartments is a 52 unit project that was developed in 2011. The project is an urban infill project that was built as part of the Whittier Neighborhood Revitalization Program. Financing for the market rate apartment project included tax increment financing provided by the City of Sioux Falls. Willow Creek Townhomes Sioux Falls, South Dakota $4,200,000 Willow Creek Townhouses is a 48 unit rental townhouse project. The project offers tenants access to a water feature, fitness center, community room and guest suite. Willow Creek was built in 2008. MIDWEST DEVELOPMENT, INC BENDER MIDWEST DEVELOPMENT RECENT PROJECTS The Villas at Canyon Creek Sioux Falls, South Dakota $21,500,000 The Villas at Canyon Creek is a 260 unit upscale rental project. The project offers tenants a resort style living experience. Situated on 13 acres, the project provides tenants with access to a heated outdoor swimming pool, fire pit, fitness center, theater room, community room and two patios ideal for relaxing and grilling. The project was completed in 2014 and is over 97% leased. Prairie Vista Apartments Pierre, South Dakota $7,900,000 Phase I of Prairie Vista opened in August 2014. When the project is completed in December 2014 Prairie Vista will offer residents of Pierre an 80 unit upscale project complete with a theater room, fitness center, community room and guest suite. James Drew CEO, Clark Drew Construction, Inc. Developer, Drew Brothers, Inc. James oversees all aspects of day-to-day operations of Clark Drew Construction Inc. including residential developments, custom homes, and commercial projects. As owner of Drew Brothers, Inc. he has developed commercial and residential land, from pre-planning to construction phase, including successful single family residential developments and residential lot developments. His broad business and construction experience has been instrumental in the success of Clark Drew Construction. Education Bachelor of Science, General Studies, Business Economics minor South Dakota State University Professional Licenses/Memberships National Association of Home Builders Association of General Contractors of America Brookings Regional Home Builder’s Assoc. Brookings Chamber of Commerce Vision Brookings OSHA 10hr and 30hr Certified AWSI Structural Welding Certified Red Cross CPR/AED Certified Community Involvement/Support Brookings City Planning & Zoning Commissioner SDSU Distinguished Benefactor CASA of Brookings Boys and Girls Club of Brookings Blizzard Hockey SDSU Construction Management Peace Lutheran Church Board of Elders Project Experience The Reserve Development, Brookings, SD Christine Circle Development, Brookings SD Monument View Townhomes, Brookings SD Breckenridge Place Development, Brookings SD Peace Lutheran Church & Early Childhood Renovation, Brookings, SD 26 Unit Townhome Complex (17th Avenue /12th Street South, Brookings) Valley View Subdivision, Brookings, SD Whiskey Creek Wood Fire Grill, Brookings, SD City Hall Renovations, Brookings, SD Brookings Health Systems Skilled Nursing Facility, Brookings, SD Best Choice Realty Offices, Brookings, SD University Mall strip malls, Brookings, SD Estelline High School Addition, Estelline, SD National Guard Readiness Center, Brookings, SD SDSU Seed Technology Laboratory, Brookings, SD SDSU Innovation Site Concrete, Brookings, SD Brookings Main Street Reconstruction, Brookings, SD Timberline Twin Homes, Brookings, SD Ward Community Center, Ward, SD Clark “James” Drew President/Owner P:605.692.9063 C:605.690.4255 F:605.692.1418 james@clarkdrewconstruction.com DAVID F. KNEIPBROKER | OWNER - BEST CHOICE REAL ESTATEIn Late 1992 I left a Family Agriculture Dealership and pursued a Real Estate Career. In February of 1996 I purchased Coldwell Banker Hodges and Brooks in its entirety. At the end of 1996, Coldwell Banker fi nished the Year with Un-precedented Market Dominance and Company Growth! Renamed the busi-ness the following year to Best Choice Real Estate, Best Choice is now enter-ing 20 years being the #1 company all 20 years.I have organized investment LLC’s for investment in real estate, with several investors. My involvement in the community constitutes millions of dollars of investments within Brookings. It has been a pleasure contributing to this community through my investments and watching it succeed.Professional Affi liationsMember of the National, State, and Local Associations of REALTORS, President of the EastCentral Board of Realtors multiple times. Past Member of State Com-mittees Include: EducationCommittee, Membership Commit-tee, Administration Committee, & State Board of Directors.Currently Chairman of the State Governorment Aff airs, South Da-kota Real Estate AssociationCurrently Chairman of State Rpac CommitteeCurrently Chairman of Brookings Health Systems FoundationAwardsTwice awarded the Mayors Award for Historic Construction and His-toric RestorationNamed Realtor of the Year 1994 and 2013 with multiple state hon-orsDevelopment Experience• Starting in 1997 removing and developing a new site overseeing con-struction of the new Real Estate Offi ce on 6th Street of Brookings, SD.• Owner and Developer of Midway State Camp, Historic Renovation.• Owner/Developer of 3.3 acres of land South of the Mickelson MiddleSchool to apartment complex usage• Lead Marketing Agent in several new developments in Brookings thatinclude Moriarty Fourth Addition, Moriarty Edgebrook Addition, Ameri-cana Addition, Timberline Addition, and Timberline 2 Addition.• Co Broker for Windermere Development• Broker Company for Valley View Development• Owner/Developer of former Walmart Building to Runnings Develop-ment• Previous Co-Owner of Staurolite Inn in Brookings and AmericInn in Sioux City, IA.• Co-owner and developer of Crescent Beach Resort in West Lake Okobogi8FBSFZPVS#FTU$IPJDFGPSSFBMFTUBUFJOUIF#SPPLJOHT 4PVUI%BLPUBBSFB0VS 3&"-503¥TBSFBWBJMBCMFUPBTTJTUZPVXJUIZPVSDPNNFSDJBMBOESFTJEFOUJBMOFFET'PSNPSFUIBOZFBSTXFIBWFQSPWJEFEFYDFQUJPOBMTFSWJDF1BTU$PNNFSDJBMUSBOTBDUJPOTXJUI#FTU$IPJDFIBWFJODMVEFE8BMNBSU 3VOOJOHT 'BJSGJFME*OO 4UBVSPMJUF*OO 5BDP#FMM )PMJEBZ*OO&YQSFTT "QQMFCFFhT 4VQFS 8IJTLFZ$SFFL BOE.Z1MBDF&DPOPNZ&YUFOEFE4UBZ 10 | Brookings Historic Former Armory Adaptive Reuse + designArc + Partnersproject team1Brookings Historic Former Armory Adaptive Reuse + designArc + Partners | 11DAVID F. KNEIPRELEVANT EXPERIENCE: MIDWAY STATE CAMPMidway State Park opened in 1927, to be eventually used later in its existence as the Church of God State Camp. On May 22, 2003 this camp was purchased by David and Greg Kneip from the Church of God, it was restored as Midway State Camp, and was converted into a non-profi t destination & getaway for the local re-gion. A complete renovation of the camp followed, with thousands of man-hours consisting of the following:• Completely returning the main hall to its former glory (this was no small undertaking as The entire roofstructure was re-engineered and reinforced)• The fl oor structures were restored along with electrical upgrades• The kitchen facilities were brought up to handle 100 people in the dining area• Central air was put in the main dining hall• The exterior shower house was brought to new standards for campers• The fl oors that Lawrence Welk once played on were painstakingly removed and reinstalled in the upperlevel counselors area• New modern bathrooms were installed in the 13 acres• The road access was landscaped with 30 to 50 adult trees to complete the grounds for its return to usageas a free facility.The newly renovated camp is now used for all nonprofi t organizations including churches, Boy Scouts, Girl Scouts, search and rescue groups, fi re departments, international camps, quilters’ groups, class reunions...all at no charge. After hundreds of requests for weddings the camp has had three weddings - one of which was charged for. The camp has resisted weddings because the weddings would have confl icted with summer camps.**The Midway State Camp example was included for you to draw a comparison to that of the Armory. David Kneip proposes to align funding in a similar manner for the Armory to free up the access & use of the space for greater downtown use, and use by low-income non-profi ts to provide opportunity & stimulate business growth.**Below: renovated main hall photo by David Kneip; Right, Above: Midway State Camp Entrance Signage photo by David Kneip; Right, Below (both): historic newspaper clippings. www.inlanddp.com Steve Schwanke Partner As a Partner with Inland Development Partners, Steve provides land development, redevelopment and site selection for clients. With more than 30 years of experience, Steve adds particular value in advising on large-scale development and redevelopment opportunities and in assisting with commercial real estate and land decisions. In addition he specializes in land planning, entitlements, zoning and master planning projects for commercial and mixed- use projects. Steve is active in a number of professional associations and frequently speaks on land development, redevelopment and economic development topics. Education Master of Business Administration University of St. Thomas Master of Art, Urban & Regional Planning University of Minnesota-Mankato Previous Professional Experience Commercial Market Leader Westwood Professional Services Principal, RLK Incorporated Affi liations/Volunteer Activities International Council of Shopping Centers (ICSC) Minnesota Commercial Association of Real Estate (MNCAR) National Association of Industrial and Offi ce Properties (NAIOP) Urban Land Institute (ULI) Selected Project Experience Gander Mountain, St. Paul, MN (2010 to present) Assisted with the site selection and entitlement process for 29 new store locations in 12 states Assisted Gander Mountain with the entitlement and permit process for 14 remodeled stores in 12 states Whiskey Creek Restaurants Brookings, SD (2013) As part of a fi ve-acre development, secured Whiskey Creek as an anchor user for new real estate development on the east side of town 60-unit Multi-family Luxury Apartments Brookings, SD (2009) Developed, designed and oversaw construction of one of the more recent luxury apartment projects in Brookings, SD Hy-Vee 92,000 SF, Retail Grocery Store New Hope, MN (2015) FACTS ABOUT STEVE 30 years of experience Retail, industrial, offi ce and multi-family development expertise Redevelopment and site selection specialist C: 612.968.2586 | E: sschwanke@inlanddp.com Hy-Vee Gander MountainGander Mountain www.inlanddp.com Tom Shaver Partner Tom brings more than 30 years of experience and development expertise to work for clients and communities every day at Inland Development Partners. His wealth of knowledge managing real estate portfolios makes him an ideal commercial real estate advisor. Tom works with clients and communities to negotiate acquisitions and development agreements, secure fi nancing and entitlements. While his development experience runs deep his ability to identify trends assists him in developing innovative, market-specifi c strategies to identify new business opportunities and solve development challenges. Education Bachelor of Arts, Business Management University of St Thomas, Previous Professional Experience President, Healthcare Division, The Opus Group Chief Operating Offi cer, Opus Holding President & CEO, Opus Development Vice President, Development, Opus NW Vice President and City Manager, Liberty Property Trust Affi liations/Volunteer Activities Board of DIrectors, Klein Bank Board of Directors, Opus Foundation Former Member, Board of Directors and Past President, NAIOP Minnesota Chapter Past President, Minnesota Commercial Association of Realtors (MNCAR) Chair, Board of Directors, City of Wayzata Housing and Redevelopment Authority Member, Minnesota Business Partnership Board of Directors, Interfaith Outreach and Community Partners Board of Directors, Outreach Development Committee Selected Project Experience Highland Landmark Offi ce Park 1,300,000 SF, Offi ce Campus Downers Grove, IL Excelsior Crossings 31-acre Redevelopment, 920,000 SF 3-building class “A” Offi ce, LEED Gold Campus Hopkins MN. United Health Group 320,000 SF, Class “A” Offi ce Minnetonka MN Select Comfort 165,000 SF, Class “A” Offi ce Plymouth MN TPI Composites 320,000 SF, Manufacturing Facility Des Moines IA Park West Business Center 104,000 SF, Single-story Offi ce/Flex Brooklyn Park MN Flying Cloud Corporate Campus 293,000 SF, 6-building Single-story Offi ce Eden Prairie MN FACTS ABOUT TOM 33 years of commercial real estate and development experience Healthcare, offi ce, residential, retail and institutional expertise Outstanding relationships throughout the Midwest Lead development-design-build solutions Strong bank and fi nance relationships C:952-240-4514 | E: tshaver@inlanddp.com www.inlanddp.com Kent Carlson Partner Kent brings more than 27 years of senior-level management experience to Inland Development Partners. With his expertise, experience and deep real estate relationships, he guides clients through the development process including site selection and acquisition, city permits and approvals, sales and leasing as well as fi nancial package creation. Kent also collaborates closely with cities in redeveloping underutilized or blighted sites. He has a national reputation in brownfi eld redevelopment, which has earned his projects national awards. He also has expertise assisting clients with needs ranging from manufacturing facilities and distribution centers to corporate headquarters, multi-family housing and retail facilities. Education Bachelor of Science University of Minnesota Previous Professional Experience Executive Vice President Ryan Companies US, Inc. Marketing Principal JR Gabrielson & Company President, Island Marine Supply Vice President, Bauer’s Sails, Inc. Affi liations/Volunteer Activities Program Committee, Minnesota Shopping Center Association, (MSCA) Chair, Deephaven Planning Commission Housing and Redevelopment Committee Member, Projects for Pride in Living (PPL) Board Member, Freshwater Foundation Chair and Past President, Long-range Planning Committee, NAIOP Selected Project Experience Hy-Vee, 92,000 SF, Retail Grocery Store New Hope, MN Hamline Station, 175,000 SF, Mixed-use Development: 108 Aff ordable Housing, 14,000 SF Retail, St. Paul, MN Liberty Industrial Park 2, 227,000 SF Distribution Center, Rogers, MN Excelsior Bay Harbor, Phase I — 10,000, Phase II — 10,300 SF, Offi ce Greenwood, MN Lighthouse of Sun Prairie, 185,000 SF,144-bed Senior Housing Facility. Sun Prairie, WI South Shore Corporate Park, Phase I — 2,394,200 SF, Phase II — 2,000,000 SF, Offi ce/ Light Industrial, Tampa, FL Dean Lakes, 275-acre, Mixed-use Development Including Retail, Residential, Industrial and Offi ce, Shakopee, MN Urban Village, 415 Villa Apartments, 130,000 SF, Mixed-use Development Including Offi ce, Retail, Multi-level Parking Ramp, Richfi eld, MN Northland Interstate Business Center 80,000 SF, Clean Room and Offi ce for Medical Sales, Brooklyn Park, MN Symantec Campus, 143,157 SF, Offi ce Building Roseville, MN Upsher-Smith Laboratories, 193,250 SF, Corporate Headquarters and Pharmaceutical Laboratory/Warehouse, Maple Grove, MN Mate Precision Tooling, 200,784 SF, Offi ce/ Light Industrial Manufacturing, Anoka, MN FACTS ABOUT KENT 27 years experience Award-winning, national reputation for redevelopment and brownfi elds Retail, industrial and offi ce development expertise Leader of Development-Design- Build Delivery Speaks on Development and Redevelopment topics most recently for MSCA and the Ehlers Conference D: 952.230.6006 | C: 612.360.3229 | E: kcarlson@inlanddp.com Hy-Vee Lighthouse of Sun PrairieHamline Station East and West www.inlanddp.com Hy-Vee In June 2011, the City of New Hope created a vision for the redevelopment of a former Kmart site on the corner of 42nd and Xylon Avenues. A strategic goal of the City was to have a grocery store anchor any redevelopment. IDP’s Kent Carlson led the development eff ort and with Hy-Vee presented a proposal to the City for a newly constructed Hy- Vee grocery store, the fi rst Hy-Vee to be built in the Twin Cities metropolitan area. The new 92,000-square-foot store, which broke ground in early November 2014, features a 65,000-square-foot grocery space encircled by a restaurant, deli, bakery, extensive organic food section and a wine shop. Goodwill Distribution Center Clearfield PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECTARCHITECTARCHITECTARCHITECTARCHITECT: : : : : PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: CLIENT TESTIMONIAL: CLIENT TESTIMONIAL: CLIENT TESTIMONIAL: CLIENT TESTIMONIAL: CLIENT TESTIMONIAL: Twin Lakes Health Twin Lakes Health is the second phase of a master-planned business park in the city of Roseville, Minnesota. IDP’s Kent Carlson led the eff ort to assist in the planning and development of the City’s 119-acre Twin Lakes Redevelopment District. Here he developed more than 900,000 square feet on the environmentally challenged site, creating more than 400 new jobs and $3,000,000 of new tax base. In 2015 with the 6,000-square-foot addition of CDI, a national medical imaging company, Twin Lakes Health became a nine-unit, multi-tenant medical offi ce building designed to provide both private and shared clinic space for two primary care clinics and other medical providers. Unique to this project is the joint utilization of mammography, radiology and laboratory services by the two clinics. PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: www.inlanddp.com Excelsior Crossing IDP’s Tom Shaver led this 31-acre redevelopment for Cargill, Inc. Excelsior Crossings unites nine diff erent Cargill locations into one corporate campus featuring three class “A” offi ce buildings, 920,000 square feet, three parking garages. This transformational project provided the City an opportunity to re-establish this gateway site from a former 1950s-era warehouse/manufacturing facility into what is enjoyed today. Special attention was given to stormwater management to meet Nine Mile Creek Watershed’s desired goals. To foster employee collaboration, engagement and productivity Excelsior Crossings features a full-service kitchen/cafeteria/server, two coff ee shops, centralized large meeting spaces, a 300-seat auditorium, and a full-service fi tness center. Goodwill Distribution Center Clearfield PRODUCT TYPE PRODUCT TYPE PRODUCT TYPE PRODUCT TYPE PRODUCT TYPE DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: UnitedHealth Group IDP’s Tom Shaver led the development of UnitedHealth Group’s expansion of its corporate campus in Minnetonka. The ten-story, 354,000-square-foot class “A” offi ce building features a limestone exterior to complement its original headquarters building. An exterior patio surrounds the offi ce building with an entrance off the cafeteria to allow for outdoor dining. Sidewalks with covered arbors connect the facility to a walkway and water feature adjacent to the existing headquarters building. PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: LEED GOLD FEATURES: www.inlanddp.com Dean Lakes Dean Lakes is one of the largest mixed-use developments in the Twin Cities. IDP’s Kent Carlson worked closely with city offi cials and local business leaders over a three-year period to develop the master plan. Visibility and convenience are major features of the site, but Dean Lakes was also designed around 84 acres of conservation land that was restored to its native environment. Dean Lakes includes 295 single-family homes and townhomes built by Ryland Homes and Windwood Homes. A Lowe’s is the anchor of approximately 300,000 square feet of retail space. 90 acres is dedicated to 1,700,00 square feet of light industrial and offi ce development. The entire development is connected by the conservation space, and features a fi ve-mile trail system that links to the City of Shakopee’s Regional Park and Trail System. Goodwill Distribution Center Clearfield PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: PRODUCT TYPE: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: SOME DEAN LAKES RETAILERS: SOME DEAN LAKES RETAILERS: SOME DEAN LAKES RETAILERS: SOME DEAN LAKES RETAILERS: SOME DEAN LAKES RETAILERS: Excelsior Bay Harbor Excelsior Bay Harbor II sits serenely on the shores of Lake Minnetonka. Phase I was developed in 2000 along with 20 luxury condos. It involved extensive environmental remediation, land-use changes and substantial neighborhood involvement. Excelsior Bay Harbor II’s design brings the outside in, with copious windows, patios and balconies throughout the facility. Its environment promotes the work-play atmosphere the owner intended in order to cater to tenants looking for work-homes in the Lake Minnetonka area. Its fi rst tenant was NordicClick, a full-service interactive marketing agency. Their interior space off ers exposed ceilings, a mix of carpet and stained concrete fl oors, a fi replace and incredible views. PRODUCT TYPEPRODUCT TYPEPRODUCT TYPEPRODUCT TYPE DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: DATE COMPLETED: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: ARCHITECT: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: PROJECT SIZE: RFP RESPONSE OPTION A CONTENTS Introduction to Lloyd Companies Management Team Project Partners About Lloyd Companies Meadows on the River Case Study Dawley Farm Village Case Study Century Theater Case Study Burlington Case Study Proposed Development Timeframe Proposed Site Plan Proposed Renderings 04 05 06 07 08 09 10 11 12 13 14 15 TABLE OF WELCOME TO GROUNDBREAKING Welcome to Lloyd Companies. We thank you for the opportunity to propose our development services for the Brookings Marketplace. The opportunity to serve the city of Brookings in a new endeavor has already become top of mind for our company and has challenged our team to think creatively as well as draw on our past success to provide you with the best possible solution. Over the past several years, we have successfully undertaken several large-scale retail developments and have transformed bare land in to prosperous developments. We’re proud to have been the catalyst to help these communities grow. For over 40 years, we’ve provided innovative and efficient solutions to our clients and hope to do the same for you. When you partner with us, your goals become ours. Our resources and talent become yours. We’re excited for the opportunity to work together on this project. Here’s to a groundbreaking partnership, Chris Thorkelson President & CEO 4 THE LLOYD COMPANIES OWNERS & MANAGEMENT 5 BOARD OF DIRECTORS Independent board chaired by Craig Lloyd. Chris Thorkelson President/CEO Pat Lloyd Owner Craig Lloyd Owner Christie Ernst VP of Property Management Brian Grady VP of Property Management Finance Jon Knutson VP of Const & Dev. Finance Raquel Blount VP of Commercial Real Estate Erica Beck VP of Development Wade Behm VP of Construction Jake Quasney Corporate Counsel Becky Mutziger Director of HR Lloyd Companies Contact Person: Erica Beck, VP of Development erica@lloydcompanies.com 605.275.4252 PROJECT CONTACT 6 JLG Architects Contact: Dave Van Nieuwenhuyzen, AIA | 314 Main Avenue #3; Brookings, SD 57006 | 605.408.4347 Banner Associates as project engineer Contact: Brad Wermers, PE | 409 22nd Ave So.; Brookings, SD 57006 | 605.692.6342 Our partnership with Ernst Capital Group helps maximize the performance of the real estate investment. As a Real Estate investment firm, Ernst Capital Groups works closely with our team not only to help monitor asset and portfolio performance, but also perform due diligence on new real estate developments and raise funds for our private placements. Contact: Todd Ernst, Founder; 101 S. Reid Street, Ste. 209; Sioux Falls, SD 57103 | 605.271.7172 DESIGN PROFESSIONALS INVESTOR GROUP AND CONTRACTORS LEARNING FROM OUR PAST. BUILDING THE FUTURE. For over 40 years, we’ve honed an expertise in real estate development. In 1972, Craig and Pat Lloyd moved to Sioux Falls, South Dakota to manage a government housing project for Craig’s uncle. After leasing the first apartment building, Craig began building houses on the nights and weekends while Pat managed the apartments. As Craig and Pat expanded their family, the business grew as well. Lloyd Companies began taking on larger construction projects, with a focus on retail, multifamily and office space. Today the company has grown into a 170-employee collection of real estate companies that provides regional experts in Development, Construction, Real Estate Sales and Property Management to identify solutions for their clients. In 2009, the Lloyd Family developed an Owner’s Plan to shape the future of the company. Through the planning process, the Lloyds adopted a succession plan to allow the company to grow as a family-owned company, but not necessarily a family-managed company. Although many family-owners are still involved in the operations of the business, the board of directors oversees the management team that operates the day-to-day business with the owner’s values and vision at the forefront of operations. 7 DEVELOPMENT CASE STUDY 1 8 MEADOWS ON THE RIVER Every Lloyd Companies project has one thing in common: the finished product improves the quality of life for the community in which it is located. The 2008 completion of Meadows on the River is no exception. The 200 acre commercial and retail development previously owned by the Swenson Family in Sioux Falls, South Dakota quickly became one of the region’s premier destinations for shopping, dining and entertainment. Meadows on the River is located north of 41st Street along Louise Avenue and is the result of Lloyd Companies’ founder and chairman, Craig Lloyd’s, vision for what this promising piece of land could become. Utilizing valuable expertise across multiple Lloyd Companies divisions, this project’s success is indicative of the teamwork, communication, accountability and efficiency that has come to be expected of a Lloyd Companies project. Built around anchors like Wal-Mart, Sam’s Club, Slumberland Furniture and World Market, Meadows on the River provides residents of Sioux Falls access to national retailers while offering local retailers and commercial clients a platform to reach the traffic driven to the development by the larger businesses. At Lloyd Companies, we’re committed to the health and well-being of the communities in which we live, work and build. We’re proud to be a part of a project that has had such a positive impact on the people who call Sioux Falls home. Existing Businesses at Meadows on the River: Aldi Northern Tool & Equipment Buffalo Wild Wings Outback Steakhouse Century Theatres Pearle Vision Chuck E. Cheese PetSmart Chevy’s Ruby Tuesday Cold Stone Creamery Sally Beauty Supply Dress Barn Sam’s Club GameStop Shoe Carnival Granite City Slumberland Furniture Home Depot Sturdevant’s Auto Parts Hom Furniture Wal-Mart Johnny Carino’s World Market Michaels Craft Stores 9 DEVELOPMENT CASE STUDY 2 Target Wal-Mart Kohl’s Ashley Furniture Century Theatres Famous Footwear Dollar Tree Maurices Cherry Berry Kidtopia CJ Banks DAWLEY FARM VILLAGE Anchored by Target, Kohl’s, Ashley Furniture, Century Theatres, Burlington Coat Factory, and many other major retailers, Sioux Falls, South Dakota’s Dawley Farm Village is quickly becoming the community Lloyd Companies thought it could be when the project began in 2005. An existing relationship with the Dawley family provided Lloyd Companies with the opportunity to begin developing the land at Arrowhead Parkway and Highway 11 in Sioux Falls. Utilizing connections established in previous development efforts, Lloyd Companies filled thousands of square feet of space with national retail and commercial users of all sizes, while helping the Dawley family establish their legacy by turning their 300 acres of former farm land into one of the largest commercial and residential developments in South Dakota. With much of the development taking place when the real estate market was in tough shape, Dawley Farm is a testament to Lloyd Companies’ resilience in the face of adversity. Development at Dawley Farm Village was not only about leasing and building, it also included troubleshooting and rebuilding. Along with the commercial development, in 2015 Lloyd Companies began Dublin Square at Dawley Farms, which is a 300+ unit multifamily housing project integrated into the overall development. With this addition, Lloyd Companies plans to turn its attention to leasing up the rest of the retail and office space, giving Dawley Farm a true village feel and the perfect backdrop for residents and visitors to live, work and play. Lloyd Companies is honored to continually be involved in projects that positively impact the well- being of growing communities and as always, improve the quality of life for the people around us. Existing Businesses at Dawley Farm Village: Rue21 First Bank & Trust Home Federal Bank Graham Tire Sherwin Williams Avera Subway Verizon Supercuts GNC CENTURY THEATER Lloyd Companies values relationships. As a family-owned company, we’ve spent the last four decades building on a foundation rooted in teamwork and collaboration. We have had the honor of working with some of the best in our industry. Due to a previously successful partnership with Cinemark, their leadership approached Lloyd Companies in 2009 in an effort to lock down the theatre market in Sioux Falls, SD. The Lloyd Companies team identified a site at Dawley Farm Village that was a natural fit for a second Century Theatre on the northeast side of the growing, Midwestern city. Construction began in November of 2009, the beginning of one of the coldest and snowiest winters on record in South Dakota. Mother nature presented countless challenges as the project progressed, but the team was also tested by time constraints implemented by Cinemark, collaboration with national account vendors, and issues with non-UL compliant light fixtures and accessories that were meant for theatres outside of the United States. Despite these factors, Lloyd Companies assured Cinemark that the project would be completed in time for their July 4th openings. Their executives took us at our word but challenged the timeline even further. Lloyd Companies turned the project over 3 weeks early—just in time for the premier of the latest Twilight film. To this day, Century Theatre East at Dawley Farm is the fastest Cinemark theatre ever built. Construction is a fast-paced industry that often seems to be ruled by Murphy’s Law. Whatever can happen, will happen – which is why Murphy himself would have recommended Lloyd Construction. From planning and project management to on-site crews for new builds or renovations, we’re dedicated to delivering every building project on time and on budget. Our “fast track” process and lean construction emphasis corrals excess, encourages efficiency, and helps you do more with less. And our proven expertise, resources and all-around passion for performance back it all up. CONSTRUCTION CASE STUDY 1 10 11 CONSTRUCTION CASE STUDY 2 BURLINGTON Keeping in line with Lloyd Companies’ vision to improve quality of life for the communities in which we live, work and build, Lloyd Companies Construction built Burlington Coat Factory in the winter and spring of 2015. Sioux Falls, SD was in the midst of a sprawl in every direction, but retail and commercial development on its northeast side was one of the city’s greatest demands. As a result, Lloyd Companies six specialized business divisions worked together to develop, lease, sell, manage and build property at Dawley Farm Village in direct response to the burgeoning neighborhood’s needs. Burlington Coat Factory was a $4.5 million and 49,995 square foot construction project. The winter weather presented its challenges, but the Lloyd Companies team rose to the occasion. Starting with the shell of the building, Lloyd Companies tented and sheltered the structure and pumped in ground heat to thaw the frost so that they could complete the block masonry work as well as pour the concrete floor. Additionally, the Lloyd Companies team managed the unique challenge of working with Burlington’s national account vendors—subcontractors who work specifically with Burlington Coat Factory on the construction of their facilities. Despite these challenges, Lloyd Companies completed the project on time and within budget, delivering the building March 1, 2015. Collaboration sets the Lloyd Companies team apart by simplifying the inherent complexity of what we do. Every project is infused with seamless teamwork, communication, accountability and efficiency from start to finish. We are honored to continually be involved in projects that benefit the people around us. We are committed to creating opportunities, developing and building up neighborhoods, giving back to our community and promoting well-maintained and profitable investments for our clients. PROPOSED DEVELOPMENT 12 As you will see in this proposal the Lloyd Companies team has the talent, relationships and experience to lead the development of Brookings Marketplace. We thoroughly understand and appreciate the city of Brookings’ goal to help promote economic growth for the purposes of job creation, reversal of retail leakage and the creation of taxable sales within the community. In the following pages, we have provided concept renderings for the proposed development. We believe that these concepts paint a vision that national retailers, seeking to expand in cities with demographics similar to the city Brookings, will find attractive. Our concept renderings are simply concepts at this point in time. In our experience, national retail requirements vary and until such time that the site plan and renderings are presented to each group and a lease is negotiated, modifications to the plan may be needed. The proposed layout for the development is based upon what we feel is most important to the national retailers we seek to attract – visibility. The importance of orienting this project not only toward the Interstate but the community of Brookings is critical. While the Interstate is a great way to capture retail traffic from the surrounding communities, it could serve as a barrier to the citizens of Brookings if the development is perceived to be too far away for ease of access. The proposed layout, as shown in the concept renderings, includes three key areas. The commercial power strip, a row of out lot buildings, and a mixed-use development. The commercial power strip and out lot buildings are located on the SD DOT site. The mixed-use development is located on the adjacent city-owned multi-tenant office building property on the corner of Capital Street and 32nd Avenue. We see the immediate focus for development of this project being centered on the commercial power strip. The success of this will drive further interest and development of the out lots and ultimately the mixed-use building. With strong visibility to the consumer and flexible building sizes and layouts for prospective tenants, we believe Brookings Marketplace will see strong success and ultimately produce a high rate of return for the City through both property and sales tax growth. TIMEFRAME 13 Assuming the following: • Lloyd Companies is awarded the opportunity to work with the City on the negotiation of a development agreement, addressing all aspects of project development and property transfer – March 22, 2016 • Negotiation and approval of the development agreement occurs by April 12, 2016 • Lloyd Companies’ Commercial Real Estate Team takes marketing materials related to the development opportunity to ICSC the week of May 22nd • Lloyd Companies Commercial Real Estate Team works to secure letters-of-intent from prospective tenants • Lloyd Companies Development Team works to secure financing • Utility work to the site begins - summer of 2017 • SDDOT re-construction of I-29 interchange - complete summer of 2017 • Targeted date for retail openings - spring 2018 • Outlot development to follow as the market demands SITE PLAN 14 I-2950,000 S.F. 180’ X 280’ 3.94 AC. +/- 40,000 S.F. 160’ X 250’ 2.96 AC. +/- 30,000 S.F. 122’ X 246’ 1.98 AC. +/- 15,000 S.F. 100’ X 150’ 1.48 AC. +/- 16,000 S.F. 100’ X 160’ 1.41 AC. +/- 18,000 S.F. 120’ X 150’ 2.23 AC. +/- SWIFTEL CENTER 32ND AVE.LARSON ICE CENTER US HWY. 14 WHISKEY CREEKMIXED-USE BUILDINGC-STORE POND CAPITAL STREET A B C D E F 6,000 S.F. 7,200 S.F. 7,200 S.F. 8,400 S.F. 6,600 S.F. CAPITA L C A R D SE R VI CE S MYPLACE HOTEL 2,400 S.F. 3,600 S.F. BROOKINGS MARKETPLACE MARCH 10, 2016 | © 2016 JLG ARCHITECTS SITE CONCEPT PLAN 0 100 200 400500100200 I-2950,000 S.F. 180’ X 280’ 3.94 AC. +/- 40,000 S.F. 160’ X 250’ 2.96 AC. +/- 30,000 S.F. 122’ X 246’ 1.98 AC. +/- 15,000 S.F. 100’ X 150’ 1.48 AC. +/- 16,000 S.F. 100’ X 160’ 1.41 AC. +/- 18,000 S.F. 120’ X 150’ 2.23 AC. +/- SWIFTEL CENTER 32ND AVE.LARSON ICE CENTER US HWY. 14 WHISKEY CREEKMIXED-USE BUILDINGC-STORE POND CAPITAL STREET A B C D E F 6,000 S.F. 7,200 S.F. 7,200 S.F. 8,400 S.F. 6,600 S.F. CAPITAL C A R D SE RVI C E S MYPLACE HOTEL 2,400 S.F. 3,600 S.F. BROOKINGS MARKETPLACE MARCH 10, 2016 | © 2016 JLG ARCHITECTS SITE CONCEPT PLAN 0 100 200 400500100200 PROPOSED RENDERINGS 15 LLOYD COMPANIES 101 S. Reid Street Suite 201 Sioux Falls, SD 57103 | www.lloydcompanies.com | 605.323.2820 FAMILY BASED. SERVICE DRIVEN. COMMUNITY FOCUSED. GROUNDBREAKING IDEAS. LARGE-SCALE COMMERCIAL OR MIXED USE DEVELOPMENT PROJECT Brookings Marketplace Applicant: Mills Development Corporation 1323 Main Ave S Brookings SD 57006 (605) 697-3118 www.mills-development.com Main Contact: John Mills or Jacob Mills Development Team potential partners: Banner Engineering, Mills Construction, Best Choice Realty, Confluence Design, Investors, Current retailers under negotiation. 1. Applicant Experience – For more than 35 years, Mills Development has been developing land for sale and lease in Brookings as well as Watertown, Volga, Huron, Yankton and other areas. Some of our most comparable development experience specific to this RFP includes the completed and successful development of 13 acres immediately south of the Brookings Marketplace parcel. This development includes Graybar, Cenex, Applebees, Fairfield Inn, Super 8, Holiday Inn Express, and the most recent Hampton Inn and Suites. Mills Development also recently led the redevelopment and refresh of the Village Square shopping center in Brookings, SD. In addition to updating lighting, landscaping, and building facade; we successfully negotiated the recruitment of Dunhams Sports, a new sporting goods retailer, as well as new dining including a Buffalo Wild Wings restaurant and the expansion of Guadalajara’s restaurant. Mills Development has developed or been partner in developing many multifamily, mixed-use and twin home projects in Brookings and other communities. Some examples just here in Brookings include Heron Cove townhomes, Willow Trail apartments, 1921 Mixed-use offices/historical apartments, and the Meadow Green twin homes by Edgebrook golf course, to name a few. Currently, Mills Development is working on the Prairie Hills development on the south side of Brookings. Prairie Hills is just starting to take physical shape, but has already been completely master planned. Prairie Hills is more than 190 acres that will be developed into residential, commercial, and multifamily housing over the next 5 to 10 years. Our first phase park/pond has been completed on the east side of the development next to 24 twin home units that are already completed and 62 additional planned units. 43 single family lots will be available late spring of 2016 in the south end of the development. We have been in communication with several large retailers in regards to the corner on Main Ave S and 20th Street S and we are working to commence commercial activity here in 2017. 2. Development plans – Brookings Market place: Additional time is needed to develop site specific plans and concepts for this location. Engineering, visual concepts, etc. will be provided if an adequate timeline is provided. 3. Timeline of construction/development: While an accurate timeline will take more time to develop and will require information not presented in this RFP/Q including Hwy 14 reconstruction details, utility development plans, site specific conditions, etc; our hope would be to have the first phase of our development plan completed by Spring of 2018. 4. Means, methods, resources: Mills Development is very interested in exploring this project and we believe our previous experience and connection to Brookings will help ensure the goals of Brookings are achieved. However, we would request an extension of the timeline on this RFP to properly investigate this category and develop an appropriately detailed plan. We feel that a 6-month extension is needed to properly complete the requests of items 2, 3 and 4. Dear City Council, Included with this Letter please find our submittal for the Brookings Marketplace RFP/Q. This submission is intended to express our interest in the project and demonstrate our capabilities. However, developing detailed development plans, timelines for construction and occupancy, along with means/methods/resource plans is simply not reasonable in the timeline that has been given publicly on this project. We are also concerned about a singular private party that has been working on their proposal and in communication with City staff on this project prior to the public notice which raises concerns in our mind of fair competition among all potential applicants. We would like to formally request that the City Council extend the deadline for submitting proposals on the Brookings Marketplace by 6 months to allow for proper development of engineering/design concepts and the detailed development schedules that are being requested. Sincerely, Mills Development BROOKINGS, SOUTH DAKOTA BROOKINGS MARKETPLACE 3.11.16 Kevin Catlin Assistant to the City Manager City of Brookings 520 Third Street: Suite 230 Brookings, SD 57006 Dear Mr. Catlin & Members of the Council, The team of Van Buskirk Companies, Clark Drew ConstrucƟ on, Best Choice Real Estate, and Stone Group Architects is pleased to present our qualifi caƟ ons for the proposed Brookings Marketplace Development. With a past history of successful experience in developing, construcƟ ng, invesƟ ng and aƩ racƟ ng tenants in a wide range of projects that range from single use tenant buildings all the way up to large mulƟ use lifestyle developments we believe you will fi nd that we have brought together a highly qualifi ed team ready and able to develop and promote growth for the City of Brookings. In order for this project to best benefi t the City of Brookings, we believe the team should be comprised of local talent, local dollars and guided by local knowledge that will strengthen the community and its’ tax base. As team members we have both Clark Drew ConstrucƟ on and Best Choice Real Estate who are intended to take a leading role in both construcƟ on and integraƟ on of local markeƟ ng. Also, recognizing the need for an increased regional and naƟ onal presence we intend to enlist the knowledge, experience and retail markeƟ ng skills of Van Buskirk Companies which will bring new wide ranging aƩ enƟ on to this project off ering more opportuniƟ es for retail to grow in the Brookings market. Last but not least, the depth of experience and forward thinking staff at Stone Group Architects will provide us with the edge we need in both innovaƟ on and pracƟ cality to bring all the parƟ es together in a concerted eff ort to present this property in its’ best light. Though we feel we have not had the Ɵ me nor enough informaƟ on to develop a comprehensive proposal this leƩ er is meant to show our intent to provide a formal proposal that we feel must hinge on further discussions with the City and its’ stakeholders. UlƟ mately, we feel the best opportunity we have to saƟ sfy the desires of the city will be gained from a collaboraƟ ve process with the City of Brookings. We ask for the opportunity to listen to the City’s needs, goals and vision for the project so that we can clearly defi ne how to best proceed meeƟ ng those needs. Included in this leƩ er of intent you will fi nd we have outlined a sequence of events and opƟ ons that we deem to be a fair arrangement to the City and this investment group. By being a team founded on local leadership we know that we have the City of Brookings’ best interest in mind. There are numerous ways that this proposal can be laid out depending on the goals, needs and wants of the City of Brookings. We feel it is necessary for us to meet with the city to beƩ er defi ne those goals for the project so that we can meet them. With that said, having discussed many diff erent opƟ ons and knowing the capabiliƟ es of the team members, we are confi dent we can negoƟ ate a deal that would be a win for all parƟ es. As just one example of the unlimited possibiliƟ es we have outlined one scenario to hopefully open our discussion below. In this scenario our development team along with local and regional investors, is prepared to purchase the property immediately at an agreed upon price that would include a contracted Ɵ me with rights of fi rst refusal on porƟ ons of this parcel and adjacent undeveloped land. In order to assure the most economical and aggressive off erings on the market we would also consider a TIF program as a key element helping to enƟ ce tenants across the interstate. Though we believe there are always challenges in overcoming market percepƟ ons when opening up new retail areas we do believe this area is ripe for opportunity, and with proper execuƟ on, great things can happen. Also, being sensiƟ ve to the need for the city to show results from its’ investment our intenƟ on would be to conƟ nue to revisit the progress of the project on a regular basis updaƟ ng stakeholders on the advancement on goals and current interest. Knowing you have investors with a fi nancial stake in the project and a history of solid performance in execuƟ ng similar projects you can rest assured our goals are aligned with yours and the project will not be leŌ to idle. As we studied the request for proposal and how it could be structured we started to dream up ideas of what types of businesses would be a great fi t for this site, we wer able to generated an extensive list. We also drew on our background knowledge and a bit of research on these types of upstart developments. Something of interest to note, is that bringing naƟ onal and regional retailers to the site is a great way to kick-off the development and get it rolling. While also staying open to infi lling with local independent merchants. It has been found that local independent merchants create a mulƟ plier eff ect in the local economy of around 3 to 3 ½ Ɵ mes that of a chain outlet, by reinvesƟ ng the dollars that they earn. (AMBI) Keeping local dollars local. In closing, there are a mulƟ tude of terms to resolve on a proposal of this magnitude. Understanding the Ɵ meline, underlying challenges, objecƟ ves and all of the terms of this project will be crucial for us to put together a proposal that the City will profi t from and we can deliver on. Please review our submission with our resumes, porƞ olios and background informaƟ on. We thank you for the opportunity and look forward to your comments and quesƟ ons. Thank you, Mike VanBuskirk, VanBuskirk Companies James Drew, Clark Drew ConstrucƟ on David Kneip, Best Choice Real Estate Todd Stone, Stone Group Architects TABLE OF CONTENTS TEAM OVERVIEW SPECIALIZED EXPERTISE RELATED PROJECTS KEY PERSONNEL METHODOLOGY AVAILABILITY & FAMILIARITY SECTION 1 SECTION 2 SECTION 3 SECTION 4 SECTION 5 SECTION 6 TEAM OVERVIEW Bridges at 57th | Van Buskirk Companies SECTION 1 OUR TEAM 5800 S. Remington Pl #100 Sioux Falls, SD 57108 302 32nd Ave S Brookings, SD 57006 319 N. Main Ave #2 Sioux Falls, SD 57104 611 6th Street Brookings, SD 57006 BEST CHOICE REAL ESTATE | BEST CHOICE REAL ESTATE | LOCAL REAL ESTATE AND INVESTORLOCAL REAL ESTATE AND INVESTOR Brookings, SDBrookings, SD Best Choice Real Estate is the best choice for real estate in the Brookings, South Dakota area. Our 20+ REALTORs are available to assist you with your commercial and residenƟ al needs. For more than 20 years we have provided excepƟ onal service. Past commercial transacƟ ons with Best Choice have included: Walmart Runnings Fairfi eld Inn Staurlite Inn Taco Bell Holiday Inn Express Applebee’s Super 8 Whiskey Creek My Place Economy Extended Stay RELEVANT EXPERIENCE Walmart Brookings, SD Fairfi eld Inn Brookings, SD Whiskey Creek Brookings, SD For more than 40 years, Van Buskirk Companies has been building dreams for people across the region. The company was established in 1971 by Myron Van Buskirk, and the family-operated business is considered one of the most respected property development companies in the region. We’ve built a company to handle every phase of the development process. A professional from Van Buskirk Companies is in charge of each phase, while the collecƟ ve team provides overal vision, experƟ se and assistance. The end result is successful developments, repeat business and saƟ sfi ed customers. We are your full real estate and development company specializing in: • Commercial Real Estate • Land Development Services • Apartment and Storage • Commercial ConstrucƟ on • Commercial & ResidenƟ al Property Management • ResidenƟ al Neighborhood Development Over the years of building our business, we’ve been an integral part of growth throughout the region. RELEVANT EXPERIENCE The Bridges at 57th Sioux Falls, SD Lake Lorraine Sioux Falls, SD Remington Retail & Offi ce Park Sioux Falls, SD VAN BUSKIRK COMPANIES | DEVELOPER & INVESTORVAN BUSKIRK COMPANIES | DEVELOPER & INVESTOR Sioux Falls, SDSioux Falls, SD Clark Drew ConstrucƟ on, Inc. is a second generaƟ on, family owned and operated construcƟ on company that was started over 38 years ago by Clark Drew Jr. The company originated in Madison, SD, working on small residenƟ al and concrete projects. Upon moving to Brookings in 1994, Clark Drew ConstrucƟ on has quickly evolved into a full-service general contractor with residenƟ al, commercial, and concrete construcƟ on capabiliƟ es. Clark Drew ConstrucƟ on takes pride in being part of the Brookings community. We employ 30 full-Ɵ me and part-Ɵ me employees that live in and around Brookings. Nine of our full- Ɵ me employees aƩ end SDSU and many of our part-Ɵ me employees are students as well. We support local business in our day-to-day operaƟ ons and give back to Brookings through support of many non-profi t, community and university organizaƟ ons. When you drive through Brookings, something sets a Clark Drew ConstrucƟ on building apart from the rest. Whether it is a one-of-a-kind custom home, the Days Inn Waterpark, Sixth Street Centre, or the new Bankstar Financial Building, their aƩ enƟ on to detail and quality of construcƟ on can be seen in every project, “Building a BeƩ er Brookings.” RELEVANT EXPERIENCE 17th Apartments Brookings, SD Bel Brands Brookings, SD The Brookings Health System Brookings, SD CLARK DREW CONSTRUCTION | BUILDER/INVESTORCLARK DREW CONSTRUCTION | BUILDER/INVESTOR Brookings, SDBrookings, SD STONE GROUP ARCHITECTS | PLANNER/ARCHITECT STONE GROUP ARCHITECTS | PLANNER/ARCHITECT Sioux Falls, SDSioux Falls, SD Stone Group Architects Inc. off ers a wide range of architectural and planning services. We are licensed in South Dakota, North Dakota, Minnesota, Iowa and Washington. We are experienced with numerous delivery methods including Design Bid/Build, Design Build, CM at risk and limited service projects. We uƟ lize state-of-the-art Building InformaƟ on Modeling (BIM) technology to create high-performance, cost-eff ecƟ ve faciliƟ es. Stone Group Architects consists of qualifi ed architects, planners and designers with the experƟ se and knowledge to exceed all project requirements. Our porƞ olio displays a broad range of project types which demonstrate our ability to work with almost any building type. This range of project types allows us to adapt well to any program or specialized requirements from any type of project. Whether it be a familiar building type or something completely new, our adaptability is what gives us a leg up on handling any project. Eff ecƟ ve collaboraƟ on between the design team, clients and users allows us to create excepƟ onal projects. RELEVANT EXPERIENCE Wellness Center Expansion SDSU | Brookings, SD The Residence Townhomes Sioux Falls, SD Brandon Community Center Brandon, SD SPECIALIZED EXPERTISE The Residence Town Homes | Stone Group Architects SECTION 2 WHAT WE UNDERSTAND... We as a team have many local interested parƟ es in the project and we believe the project is ripe with opportunity for the City of Brookings to expand their commercial market, not only by local vendors, but naƟ onal and regional ones as well. We have put together an innovaƟ ve, highly skilled team to tackle this unique challenge of drawing quality retailers to this planned development, to create a unique market mix that will conƟ nue to prosper for the City of Brookings. This Team has already been listening and researching. These items are things we think have value to you: • A desire to stop retail leakage to the other surrounding opƟ ons • A desire to have a hotel convenƟ on center to capitalize on the Division One School requirements • Flexibility to grow and advance depending on the retailing opportuniƟ es that may present themselves throughout the course of this development. • A mix of NaƟ onal, Regional and Local Vendors • For the Project to move forward and in a Ɵ mely manner • Local idenƟ ty to the project We as a team have the skill set to produce fantasƟ c results, as can be seen in our porƞ olio of work. We feel that this opportu- nity within the Community of Brookings will be the next great venture for the City, the CiƟ zens and future tenants. Site Factors EXPERTISE & CAPABILITIES With a past history of successful experience in developing, construcƟ ng, invesƟ ng and aƩ racƟ ng tenants in a wide range of projects that range from single use tenant buildings all the way up to large mulƟ use lifestyle develop- ments. We believe, you will fi nd that we have brought together a highly qualifi ed team ready and able to develop and promote growth for the City of Brookings. In order for this project to best benefi t the City of Brookings, we believe the team should be comprised of local talent, local dollars and guided by local knowledge that will strengthen the community and its’ tax base. As team members we have both Clark Drew ConstrucƟ on and Best Choice Real Estate who are intended to take a leading role in both construcƟ on and integraƟ on of local markeƟ ng. Also, recognizing the need for an increased regional and naƟ onal presence we intend to enlist the knowledge, experience and retail markeƟ ng skills of Van Buskirk Companies which will bring new wide range aƩ enƟ on to this project off ering more opportuniƟ es for retail to grow in the Brookings market. Br Heat Arro 6th & Bridges at 57th Heather Ridge Offi ce Park Arrowhead & Foss Retail Center 6th & Bahnson Retail Center Oh My Cupcakes SprouƟ ng Ivy Daycare Remington Retail Lake Lorraine UlƟ mately, we feel the best opportunity we have to saƟ sfy the desires of the city will be gained from a collabora- Ɵ ve process with the City of Brookings. We ask for the opportunity to listen to the City’s needs, goals and vision for the project so that we can clearly defi ne how to best proceed meeƟ ng those needs. Included in this leƩ er of intent you will fi nd we have outlined a sequence of events and opƟ ons that we deem to be a fair arrangement to the City and this investment group. By being a team founded on local leadership we know that we have the City of Brookings’ best interest in mind. SITE OPTION One potenƟ al opƟ on for the site layout. The design team can modify aŌ er this image has ben uƟ lized to generate interest into the project. This opƟ on maximizes the useable square footage and the required parking. This image will be very useful when markeƟ ng to the potenƟ al retailors that we would like to draw to this locaƟ on. AŌ er there has been some markeƟ ng responce we will modify to allocate specifi c locaƟ ons and requirements. Total Buildout Footage: 281,722 Total Retail Footage: 220,327 Total Restaurant Footage: 13,600 Total Offi ce Footage: 47,795 1,277 Stalls required for the site 1,287 Stalls provided on the site PROPOSED PARKING LAYOUT AŌ er talking to local interested parƟ es, regarding where the development of the City of Brookings is heading. We were alerted to a need in the community. The need was a hotel, restaurant and event center that could be a host to a variety of events that could ulƟ mately bring revenue into the local community. It was stated that in the past there have been organizaƟ ons, foundaƟ ons, and other clubs that have tried to host an event within the City of Brookings and were unable to meet the requirements for meeƟ ng rooms, hotel linked to a restaurant and so on. THis event center could become the corner stone for the vision of this new development. This event center could also host conferences for the neighboring larger corporaƟ ons such as Daktronics, Raven Industries and several others in the community. It should be sized to account for the need of South Dakota State University Division One requirements, to keep the teams in the Brookings Community and not sending them out of town. There are several opportuniƟ es that could stem from the ability to host large events. And as this becomes available the range of events that could be hosted because of the adjacencie to the SwiŌ el Center and the Larson Iceplex will more than likely increase. CONCEPTIAL DESIGN IDEAS RELATED PROJECTS Peachwave | Van Buskirk Companies SECTION 3 Bridges at 57thBridges at 57th Sioux Falls, South Dakota Sioux Falls, South Dakota The Bridges at 57th Street is one of the regions’ fi nest shopping desƟ naƟ ons featuring bouƟ ques, specialty shops, gourmet hot spots, and a comprehensive women’s medical center and spa. This beauƟ ful lifestyle center features a relaxing, park-like seƫ ng and ranks as the “People’s Choice for Best New Retail Center” According to the Sioux Falls Business Journal. The iniƟ al concept and design phase began in 2005 and construcƟ on was completed in 2011. This project sits on 23 acres of land and houses over 180,000 square feet of retail and offi ce space. Through hard work and focus on the overall vision, it has turned into a top hot spot for Sioux Falls. Today this lifestyle center sits at 100% occupancy and we get conƟ nual interest from retailers and restaurant owners looking for an open space. LocaƟ on | Sioux Falls, SD CompleƟ on | 2009 ConstrucƟ on Cost | $31,500,000 Reference | Mike Van Buskirk Director of OperaƟ ons Van Buskirk Companies Sioux Falls, South Dakota (605) 361-8211 Lake Lorraine Master PlanLake Lorraine Master Plan Sioux Falls, South Dakota Sioux Falls, South Dakota Currently under development, Lake Lorraine is the only true lifestyle, live, work and mixed use development, featuring retail, dining, lodging, offi ce, and residenƟ al housing in the region. Designed around lake side recreaƟ on and adjacent to I-29 in Sioux Falls, it is the only greenfi eld site adjacent to the retailing hub of the tri-state region. Lake Lorraine is creaƟ ng an environment that focuses on planned spaces to create a unique experience that helps drive sales. Geƫ ng people out of an experience, as opposed to online shopping, is our advantage. When the land owners approached VBC, we listened carefully to their needs and worked to craŌ their vision. Leveraging our extensive experience with both real estate development and working with naƟ onal retailers, we are turning a dream into a pracƟ cal physical and fi nancial concept into reality. LocaƟ on | Sioux Falls, SD CompleƟ on | under development Projected Cost | $144,500,000 Reference | Mike VanBuskirk Director of OperaƟ ons Van Buskirk Companies Sioux Falls, South Dakota 605-361-8211 mike@vbclink.com Remington RetailRemington Retail Sioux Falls, South Dakota Sioux Falls, South Dakota Remington Retail and Offi ce Park spans 14 acres of land at the intersecƟ on of 69th Street and Western Avenue. What once was a vacant piece of land is now home to retail bouƟ ques, restaurants, and offi ce space off ering the much wanted convenience to South Sioux Falls residents. The Van Buskirk ConstrucƟ on team began this project in 2008 and constructed approximately 66,500 square feet of retail and offi ce space . Our team of experts worked with each tenant to deliver a streamlined, organized and fully detailed project from start to fi nish. Currently, the development is at full capacity and our property management team services the following tenants:20/20 Eye Candy A Perfect 10 Nail & Beauty Bar Beef O’Brady’s Cheese World DaVita Dialysis Dirt Road Diamon Evolve Interior Design Form Fitness Studio Plus BouƟ que Pita Pit RJ Ries Valet Dry Cleaners Heather Ridge Vet Clinic Smiles Dental Clinic Keller Williams Real Estate KauĬ old Patent Law Quoin Bank Dozens of Offi ce Tenants LocaƟ on | Sioux Falls, SD CompleƟ on | 2014 ConstrucƟ on Cost | $11,300,000 Reference | Mike Van Buskirk Director of OperaƟ ons Van Buskirk Companies Sioux Falls, SD (605) 361-8211 THE RESIDENCE TOWN HOMESTHE RESIDENCE TOWN HOMES Sioux Falls, South Dakota Sioux Falls, South Dakota The Residence Town Homes mark a new era in Downtown Sioux Falls living. The complex provides residence of Sioux Falls with the ability to be owner-residents in the downtown proper. The mulƟ -level townhomes provide each resident with twin garages, large dining and social areas, full kitchen, bathroom and bedrooms, as well as a roof-top deck and garden to take advantage of the impressive veiws of downtown sioux falls. The project was designed with the up most aƩ enƟ on to detail, as well as a mix of contemporary and tradiƟ onal building materials. The design team studied countless precedent studies in other urban areas throughout the country, but also experimented with the materials to fi nally create a project that is both complementary to the exisƟ ng built environment, but also a new benchmark that moves Sioux Falls architecture into the twenty-fi rst century. Each unit ranges from 1,800 to 2,350 square feet. Single and two-bedroom opƟ ons are available. The current market for these units are young professionals and empty nesters. Each unit provides space for individual elevators to accomodate universal design. High quality fi nishes and a sleek design fi nish out the modern style for the downtown living experience. LocaƟ on | Sioux Falls, SD CompleƟ on | 2014 ConstrucƟ on Cost | $275K-550K/Unit Reference | Clint Ackerman Owner Signature Companies Sioux Falls, SD (605) 275-5888 Wings GymnasƟ cs StudioWings GymnasƟ cs Studio Sioux Falls, South Dakota Sioux Falls, South Dakota LocaƟ on | Brookings, SD CompleƟ on | 2015 ConstrucƟ on Cost | $1,300,000 Reference | Alicia Reiners Owner/Program Director Wings GymnasƟ cs Academy (605) 789-9981 Services Provided |Master planning, Full Design Services ConstrucƟ on AdministraƟ on LocaƟ on | Brookings, SD Est. CompleƟ on | Spring 2018 Est. ConstrucƟ on Cost | $14-19M Reference | Jeff ery Huskey Wellness Center Director South Dakota State University (605) 688-6415 Services Provided |Full design services, ConstrucƟ on AdministraƟ on Student Wellness Center AddiƟ onStudent Wellness Center AddiƟ on Brookings, South Dakota Brookings, South Dakota • New Facility for successful gymnasƟ c academy • Dynamic Design Elements create interest in building/program • Large open Floor space for acƟ viƟ es • Second Floor Mezzanine provides viewing areas to large gym •Colored Storefront glass acts as a beacon to aƩ ract aƩ enƟ on from adjacent arterial street. • 13,667 square feet • MulƟ -Level Track • HUB learning center for the Healthy University and Beyond iniƟ aƟ ve • DemonstraƟ on kitchen for cooking classes and demostraƟ on for dieƟ cian • Three addiƟ onal courts • Added racquet ball courts which were value engineered out of original building Brandon Community CenterBrandon Community Center Brandon, South Dakota Brandon, South Dakota LocaƟ on | Brandon, SD CompleƟ on | 2017 (Phase I est.) ConstrucƟ on Cost | $29,000,000 Reference | Bryan Seaver President of BVHA bryan.seaver@gmail.com Services Provided |Programming Cost Analysis LocaƟ on | Sioux Falls, SD CompleƟ on | 2018 ConstrucƟ on Cost | $40,500,000 Reference | Joel Dykstra CEO - RMB Associates (605) 275-3700 Services Provided |Masterplanning, SchemaƟ c & Design Development, Construc Ɵ on DocumentaƟ on ConstrucƟ on Admin. Graystone HeightsGraystone Heights Sioux Falls, South Dakota Sioux Falls, South Dakota • New Community Center for town of Brandon; combining several sporƟ ng associaƟ ons, local retailers • New indoor hockey facility for local hockey associaƟ on and state-wide tournaments • Three-Phase Design features athleƟ c spaces, retail, offi ces, community rooms • 235,900 square feet • Over 331 Units, Underground Parking, Central Courtyard, Community Center • Environmental Design • Coordinated Eff ort with Developer, Design Team and Contractor Brookings Health System Skilled Nursing FacilityBrookings Health System Skilled Nursing Facility Brookings, South Dakota Brookings, South Dakota LocaƟ on | Brookings, SD CompleƟ on | 2013 ConstrucƟ on Cost | $12M Reference | Phil Wagner Owner RepresentaƟ ve (605) 690-4025 Services Provided | General Contractor LocaƟ on | Brookings, SD Square Footage | 50,200 Est. ConstrucƟ on Cost | $3,081,268 Reference | David Kneip Company RepresentaƟ ve (605) 692-9200 Services Provided | Design Build Town Houses on 17th, LLCTown Houses on 17th, LLC 17th Street Townhomes17th Street Townhomes Brookings, South Dakota Brookings, South Dakota The Brookings Health System opened the new skilled nursing facility June of 2013. The Neighborhoods at Brookview is a pod-style facility featuring three disƟ nct neighborhoods giving residents a home-like environment. Project consisted of 67,000 square feet As ConstrucƟ on Manager -Plus a Fee with a guaranteed maximum price, for the ConstrucƟ on of the 6 building 108 bed complex. Clark Drew ConstrucƟ on’s Team met with the owner’s to review the design for Constructability, and explored value engineering concepts to meet projected budgets over a three month period prior to construcƟ on. Clark Drew ConstrucƟ on’s ability to work with a local engineering fi rm, Banner & Associates, local subcontractor’s and lumberyards, allowed for the project to be completed under budget, with the building duraƟ on of an unprecedented 4.5 months. IniƟ al budget for the project was $3,137,701. Through value engineering the completed construcƟ on cost was $3,081,268. An overall savings of $56,433. Days Inn Waterpark & Exterior ImprovementsDays Inn Waterpark & Exterior Improvements Brookings, South Dakota Brookings, South Dakota LocaƟ on | Brookings, SD CompleƟ on | 2015 ConstrucƟ on Cost | $3.5M Reference | Services Provided | CMR LocaƟ on | Brookings, SD CompleƟ on | 2014 ConstrucƟ on Cost | $2.335M Reference | Francene Moudry (708) 846-3297 Services Provided |CMR Bel BrandsBel Brands Brookings, South Dakota Brookings, South Dakota This project consisted of construcƟ ng an indoor waterpark with lazy river, and a complete renovaƟ on of the exterior of Days Inn and the Ground Round. Through value engineering and conƟ ngency adjustments $159,000 in savings were idenƟ fi ed from the iniƟ al construcƟ on budget. Over the course of construcƟ on, an addiƟ onal $49,000 was idenƟ fi ed and saved. This project was completed on schedule spring in 2015. Clark Drew ConstrucƟ on, Inc./PerspecƟ ve were chosen as the Design Build Team for this GMP project. IniƟ al budget was $2.46 million. Through design budget opƟ ons the GMP was reduced to $2.33 Million while maintaining the appearance and quality of the project. This exciƟ ng new addiƟ on to the Brookings Community was completed in January of 2014. KEY PERSONNEL Bel Brands | Clark Drew ConstrucƟ on SECTION 4 Mike is a licensed real estate broker and mechanical engineer who graduated from South Dakota State University with decades of experience in the idenƟ fi caƟ on and development of commercial and residentrial properƟ es within the region. Managing nearly 500,000 square feet of commercial properƟ es and 560 apartments in the area with the vast majority of the properƟ es originaƟ ng as ground up developments. In the industry, Mike has been President of Sioux Falls MulƟ -housing AssociaƟ on, a member of the Dakota Business Finance board and is currently joining the Sioux Falls Development FoundaƟ on board. ResponsibiliƟ es include development of new properƟ es from project selecƟ on, land and lease negoƟ aƟ ons, Selected Project Experience Bridges at 57th Street Sioux Falls, South Dakota Remington Pointe Sioux Falls, South Dakota MIKE VAN BUSKIRK DIRECTOR OF OPERATIONS Firm Title Director of OperaƟ ons EducaƟ on BS Mechanical Egnineering, South Dakota State University Memberships Sioux Falls MulƟ -housing AssociaƟ on - President Dakota Business Finance Board Sioux Falls Development FoundaƟ on Board Chad Van Buskirk manages and works directly on every project that comes through Van Buskirk ConstrucƟ on. His background as a civil engineer and a decade of experience working on world class projects including project management posiƟ ons on Major League Baseball stadiums, convenƟ on centers, hospitals and automoƟ ve plants prepared him well for brining an enƟ rely new level of skill and professionalism to the Sioux Falls market. Chad’s wide range of experience in the construcƟ on industry and history of results combined with the experƟ se gained at Van Buskirk Companies make him a strong asset to any project. Selected Project Experience Nissan North America Truck Manufacturing Plant Canton, MS - Structural Steel Package Senior Project Manager Detriot Tigers Stadium Detroit, MI - Structural Steel Package Senior Project Manager Miller Park Stadium Milwaukee, WI - Structural Steel Package Senior Project Manager CHAD VAN BUSKIRK DIRECTOR OF COMMERCIAL CONSTRUCTION Firm Title Director of Commercial ConstrucƟ on EducaƟ on BSCE University of Kansas Civil Engineer Memberships Sioux Falls Chamber of Commerce Small Business CommiƩ ee Sioux Falls Chamber YPN President of Praire Tree HOA HOme Builders AssociaƟ on of Sioux Empire NaƟ onal AssoicaƟ on of Home Builders Selected Project Experience Marketplace Retail Papillion, NE MulƟ ple Retail Malls Mitchell, SD Singing Hill Sioux City, IA MulƟ ple Apartments Complexes Sioux Falls, SD Watertown, SD Mitchell, SD Sioux City, IA fi nancing arrangements and ulƟ mately the management of the properƟ es. Projects include developments such as the Bridges at 57th Street, Reminton Pointe, Lake Lorraine and many other commercial properƟ es. Selected Project Experience Lake Lorraine Sioux Falls, South Dakota GM Shreveport Assembly Plant Shreveport, LA Bridges at 57th Sioux Falls, SD As Principal Architect at Stone Group Architects, Inc. Todd works creaƟ vely with clientele, consultants and contractors to produce high quality projects on Ɵ me and within budget. He works with stakholders to explore and implement innovaƟ ve and economic project soluƟ ons from programming and conceptual design to client move-in. Todd started Stone Group Architects with the vision to build beƩ er relaƟ onships and new friendships, and to be the very best fi rm in the region. He prides himself on creaƟ ng an environment that promotes collaboraƟ on, understanding that the value of true talent and experience muliplies when shared. Selected Project Experience On Campus Clinical Learning Environment Remodel South Dakota State University Brookings, South Dakota Wing’s GymnasƟ c Studio Sioux Falls, South Dakota TODD STONE, AIA, NCARB PRINCIPAL IN CHARGE / ARCHITECT Firm Title President and Principal Architect RegistraƟ on Registered Architect: SD, ND, IA, MN EducaƟ on Bachelor of Architecture - NDSU Bachelor of Science, Environmental Design - NDSU Bachelor of Science, Sociology - NDSU General Engineering Classes - SDSU James oversees all aspects of day-to-day operaƟ ons of Clark Drew ConstrucƟ on Inc. including residenƟ al developments, custom homes, and commercial projects. As owner of Drew Brothers, Inc. he has developed commercial and residenƟ al land, from pre-planning to construcƟ on phase, including successful single family residenƟ al developments and residenƟ al lot developments. His broad business and construcƟ on experience has been instrumental in the success of Clark Drew ConstrucƟ on. Selected Project Experience The Reserve Development Brookings, SD Monument View Townhomes Brookings, South Dakota Breckenridge Place Development Brookings, South Dakota JAMES DREW PRESIDENT / OWNER Firm Title President / Owner EducaƟ on Bachelor of Science, General Studies Business Economics minor South Dakota State University Professional Licenses / Memberships NaƟ onal AssociaƟ on of Home Builders AssociaƟ on of General Contractors of America Brookings Regional Home Builder’s AssociaƟ on Brookings Chamber of Commerce Vision Brookings OSHA 10hr and 30hr CerƟ fi ed Valley View Subdivision Brookings, South Dakota Whiskey Creek Wood Fire Grill Brookings, South Dakota Residence Town Homes Sioux Falls, South Dakota Student Wellness Center AddiƟ on/RenovaƟ on South Dakota State University Brookings, South Dakota In Late 1992, Dave leŌ a Family Agriculture Dealership and pursued a Real Estate Career. In February of 1996, he purchased the former Coldwell Banker Hodges and Brooks and a year later renamed it Best Choice Real Estate. For the past twenty years, his company has seen unprecedented market dominance and company growth. Dave has organized investment LLC’s for investment in real estate, with several investors. His involvement in the community consƟ tutes millions of dollars of investments withinn Brookings. His greatest accomplishment is contribuƟ ng to the the community through the years and watching it succeed through his investments. Selected Project Experience Walmart Fairfi eld Inn Brookings, South Dakota Brookings, South Dakota Runnings Whisky Creek Brookings, South Dakota Brookings, South Dakota DAVE F. KNEIP BROKER / OWNER Firm Title Broker / Owner Professional Affi liaƟ ons NaƟ onal, State and Local AssociaƟ ons of REALTORS Central Board of Realtors Chairman of the State Government Aff airs - SD Real Estate Assoc. Chairman of State Rpac CommiƩ ee Chairman of Brookings Health Systems FoundaƟ on METHODOLOGY Wings GymnasƟ cs Studio | Stone Group Architects SECTION 5 These Team members each have a successful past history of developing, designing, construcƟ ng, and invesƟ ng into large scale projects such as this, and we are able to aƩ ract the tenants to make them a success. The range is broad from a single use tenant buildings for local or naƟ onal vendors, all the way up to the larger mulƟ use lifestyle developments. Our resumes and track records outline this key point. In order to complete this project with the greatest benefi t for the City of Brookings we believe that the team should be founded on local talent. The best opportunity we have to saƟ sfy the desires of the City will be gained from a collaboraƟ ve process with the City of Brookings. We want that opportunity to sit down and discuss these goals and clearly defi ne how we can get you there. In one scenario you can see our development team intends to work hand in hand with the local and regional investors purchasing the property immediately at an agreed upon price that would include a contracted Ɵ me with rights of fi rst refusal on porƟ ons of this parcel and the adjacent undeveloped land. To keep this off ering as economical and aggressive as possible to the market we would also consider a TIF program as a key element in helping enƟ ce, tenants across the interstate. Though we understand there are always challenges in overcoming market percepƟ ons when opening a large new retail area, we do believe this area is ripe for development and with the proper execuƟ on, great things will happen. See adjacent proposed Ɵ me line for further explanaƟ on. AVAILABILITY & FAMILIARITY Brookings Health System Skilled Nursing Facility | Clark Drew ConstrucƟ on SECTION 6 AVAILABILITY Our team has an established track record of meeƟ ng schedules, with well-defi ned project and business manage- ment systems. We share a philosophy in pursuing only those projects that we are capable of giving the aƩ enƟ on they deserve and those that aff ord us the opportunity to do the best work possible. FAMILIARITY We have assembled a strong team of local and regional talent that has naƟ onal pull to help fl ush out this project. We all have a connecƟ on to the Brookings Community and we look forward to the opportunity to furthering this dialog. Van Buskirk Companies is no stranger to the regional markets, they have ample amount of experience, and they are in constant discussions regarding market analyƟ cs, what is required to bring certain retailors to the area and how to get those co-occupancy vendors to come to town. Clark Drew ConstrucƟ on has completed many projects within the Brookings City limits, they would also be vested into this project as an investor. They have worked within the local markets, they know the subcontractors, the associated investors and the City of Brookings well. They want to see their community conƟ nue to grow. Best Choice Real Estate has a local knowledge of the market, the area and what the community is needing to bring into the area. They also have the local investor’s ear and know that this project is something that is worth invesƟ ng in. Downtown Brookings Stone Group Architects brings to the project a depth of knowledge of working with local community. Stone Group has worked locally on many projects on the South Dakota State University Campus and feels that the broad spectrum of projects there and locally throughout the community has assisted in fostering great working relaƟ onships with the members of this team, but community members as well. Dana Dykhouse Stadium Daktronics Headquarters The Brookings Marketplace would be a per- fect fi t for our experƟ se and qualifi caƟ ons, and works easily into our current workload, as many of our major projects are transiƟ oning from design to construcƟ on. The personnel idenƟ fi ed in this proposal will be dedicated to the project and are prepared to start work at the onset of selecƟ on and noƟ ce to proceed. OPPORTUNITY Every project is an opportunity: Opportunity to Listen; Opportunity to provide well-designed, high value development to clients; Opportunity to learn through collaboraƟ on and share our knowledge and personal experience with Local talent; Opportunity to showcase our abiliƟ es as designers and developers, architects and builders, proving ourselves worthy visionaries of the local built environment; Opportunity to create lasƟ ng relaƟ onships with our clients and community; Opportunity to give back to our communiƟ es. We are confi dent that our project experience, approach, and familiarity with Brookings make our team an excepƟ onal candidate. We value the relaƟ onships we have and look forward to conƟ nuing to work together to achieve terrifi c results. Downtown Brookings We would also like to take the opportunity to thank you for considering our team for this exciƟ ng addiƟ on to the city of Brookings. We are confi dent our team will work diligently with the community to create a successful project for both the city and the ciƟ zens within the community. LOCALITY The City of Brookings is a growing community, we believe that the team to help conƟ nue it to grow eff ecƟ vely should be comprised of local talent, local dollars and guided by local knowledge. Clark Drew ConstrucƟ on and Best Choice Real Estate are located right in Brookings. Van Buskirk and Stone Group Architects are located just an hour South Dakota State University Campus SwiŌ el Center Larson Manufacturing south in Sioux Falls, but have projects throughout the Brookings Community. Several members of the team went to South Dakota State University and hold the City of Brookings in high regard. 5800 S. Remington Pl #100 Sioux Falls, SD 57108 302 32nd Ave S Brookings, SD 57006 319 N. Main Ave #2 Sioux Falls, SD 57104 611 6th Street Brookings, SD 57006 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0335,Version:1 Executive Session, pursuant to SDCL 1-25-2, for purposes of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. 1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor. Executive or closed meetings may be held for the sole purposes of: 1) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractor; 2) Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4) Preparing for contract negotiations or negotiating with employees or employee representatives; 5) Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1. City of Brookings Printed on 5/4/2016Page 1 of 1 powered by Legistar™