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Home My WebLink About2016_04_26 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers6:00 PMTuesday, April 26, 2016 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. 3.A. Action to approve the agenda. 3.B.ID 2016-0322 Action to approve the March 15 and March 22 City Council Minutes. 3/15/2016 Minutes 3/22/2016 Minutes Attachments: 3.C.ID 2016-0323 Action on 6th Street Design Ad Hoc Committee appointments. CharterAttachments: 3.D.ID 2016-0324 Action on various appointments to City Boards, Committees and Page 1 City of Brookings April 26, 2016City Council Meeting Agenda Commissions. 3.E.RES 16-042 Action on Resolution 16-042, a Resolution authorizing Change Order No. 1 (Final) for 2016-05STI, Building Demolition Project, Bowes Construction Inc. Resolution Map Attachments: 3.F.RES 16-044 Action on Resolution 16-044, a Resolution authorizing the Mayor to Sign Agreement, Letting Authorization, Right-of-Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WF, 22nd Avenue Rail Crossing Signals, Brookings, SD. Resolution Agreement Funding Agreement ROW and Utility Certifications Attachments: 3.G.ID 2016-0326 Action to cancel the May 24th Council Meeting. 4. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 5. Open Forum/Presentations/Reports: 5.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 5.B. SDSU Student Association Report. 6. Contracts/Change Orders: 6.A.RES 16-043 Action on Resolution 16-043, a Resolution authorizing the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, Runway 11/29 Realignment Project. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 6.B.ID 2016-0320 Action on a Contract Award for the replacement of seating at the Swiftel Center. NJPA Price Sheet - Replacement Seating at SCAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 6.C.RES 16-040 Action on Resolution 16-040, a Resolution awarding a contract for the Page 2 City of Brookings April 26, 2016City Council Meeting Agenda Installation of New Playground Equipment previously purchased in 2015 and Purchase and Installation of Poured-in-Place Surfacing for Indian Hills Park. Resolution Surfacing & Install Pricing Playground Model Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 6.D.RES 16-041 Action on Resolution 16-041, a Resolution authorizing the transfer of real property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Resolution Svennes Industrial Park Block 11 Freeland Addition Proposed Plat Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 7. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 8. Public Hearings and Second Readings: 8.A.ID 2016-0325 Public Hearing and Action on a Temporary Liquor Application for Downtown Brookings, Inc. to hold a “Art & Wine Walk” at various businesses in downtown Brookings on May 14, 2016. Legal NoticeAttachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 8.B.ORD 16-010 Public Hearing and Action on Ordinance 16-010, an Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. Ordinance- proposed version Ordinance- clean version Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 3/22/16 City Council read into the record 9. Other Business: 9.A.ID 2016-0288 Action on a Preliminary Plat of Sublots 1-6 of Lot 2, Block 1, Foster Addition. Page 3 City of Brookings April 26, 2016City Council Meeting Agenda Notice Minutes and Summary Preliminary Plat Drawing Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 9.B.ID 2016-218 Discussion and possible action on Armory Building Adaptive Reuse Proposals and direct staff to negotiate terms and conditions leading to a development agreement. Letter from DesignArc 4/19/2016 Statement of Interest - Armory RFP Gatzke Proposal Excerpts Kneip Proposal Excerpts Attachments: Action: Remove from Table, Motion to Approve, Request Public Comment, Roll Call Legislative History 3/22/16 City Council tabled to a date specific 10. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 11. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, David M. Meyer, Ope Niemeyer, Jael Thorpe Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 4 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0322,Version:1 Action to approve the March 15 and March 22 City Council Minutes. Attachments: March 15 Minutes March 22 Minutes City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Brookings City Council March 15, 2016 (unapproved) The Brookings City Council held a Study Session on Tuesday, March 15, 2016 at 5:00 p.m., at City Hall with the following members present: Deputy Mayor Keith Corbett, Council Members, Dan Hansen, Ope Niemeyer, Jael Thorpe, and Patty Bacon. Mayor Tim Reed and Council Member David M. Meyer were absent. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. Agenda. SDSU Quarterly Campus / Community Meeting discussion was removed from the agenda. A motion was made by Council Member Hansen, seconded by Council Member Bacon, that the agenda be approved, as amended. The motion carried by the following vote: Yes: 5 - Corbett, Niemeyer, Thorpe, Hansen, and Bacon; Absent: 2 - Reed, and Meyer. Discussion topics included Board of Equalization Process review from Brookings County Director of Equalization Chris Lilla, Presentation on the 2015 Research on Brookings Poverty Rates and Availability of Affordable Housing, and City Council Ex- Officio Reports. Comprehensive Master Plan Advisory Committee Appointments. A motion was made by Council Member Hansen, seconded by Council Member Bacon, that the following Comprehensive Master Plan Advisory Committee appointments be approved: Keith Corbett, Kevin Benham, Sarah Wyant, Brenda Schweitzer, Jessica Garcia Fritz, Angela Boersma, Robert Watrel, Benjamin Kleinjan, David Odens, Doug Carruthers, Beth Niemeyer, Kate Treiber, Kristi Tornquist, Lee Ann Pierce, and Ben Stout. The motion carried by the following vote: Yes: 5 - Corbett, Niemeyer, Thorpe, Hansen, and Bacon; Absent: 2 - Reed, and Meyer. Site Selection for proposed Brookings Recreation Center. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, that the Fishback Soccer Complex be chosen as the location of the proposed Brookings Recreation Center. Public Comment: John Mills, Doug Smith, Daniel Bielfeldt, Jim Morgan, Andy Johnson, and James Drew. The motion carried by the following vote: Yes: 5 - Corbett, Niemeyer, Thorpe, Hansen, and Bacon; Absent: 2 - Reed, and Meyer. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, to ask the Transportation Safety Committee to look at traffic calming measures between 12th Ave. South and Main Ave. South. The motion carried by the following vote: Yes: 5 - Corbett, Niemeyer, Thorpe, Hansen, and Bacon; Absent: 2 - Reed, and Meyer. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to adjourn the meeting at 6:06 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk Brookings City Council March 22, 2016 (unapproved) The Brookings City Council held a meeting on Tuesday, March 22, 2016 at 6:00 p.m., at City Hall with the following members present: Deputy Mayor Keith Corbett, Council Members David M. Meyer, Dan Hansen, Ope Niemeyer, Jael Thorpe, and Patty Bacon. Mayor Tim Reed was absent. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. Consent Agenda. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, to approve the Consent Agenda. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. 3.A. Action to approve the agenda. 3.B. Action to approve the February 9, February 16, and February 23 City Council Minutes. 3.C. Action on Resolution 16-026, a Resolution declaring a 1989 Chevy S10 Pickup and a 1992 Chevy Single Axle Dump Truck as surplus property (Street Dept.). Resolution 16-026 - Declaring Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Street Department: 1) One (1) 1989 Chevy S10 Pickup, Model S10-CC109, Serial Number 1GCCS19R4K8216503, and 2) One (1) 1992 Chevy Single Axle Dump Truck, Model C7H042, Serial Number 1GBL7H1P9NJ105158. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; and Whereas, the City Manager hereby authorized to sell said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. 3.D. Action on Resolution 16-023, a Resolution declaring Parks & Forestry equipment as surplus property. Resolution 16-023 - Declaring Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Parks, Recreation & Forestry Department: 1) One (1) 1981Dodge D350 One Ton Dump Truck, VIN # 1B6WD34T2BS121564; 2) One (1) 1964 Ford 3000 Tractor, VIN # B954876, 3) One (1) Model 50 Ideal Bed Knife Grinder, 4) One (1) 1988 John Deere 3325 Fairway Mower, VIN # E03325X783260, and 5) One (1) 1992 Dodge Dakota LE, VIN # 1B7GG23X4NS606900. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; and Whereas, the City Manager hereby authorized to sell said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. 3.E. Action on Resolution 16-028, a Resolution to write off uncollectible accounts receivable for the Swiftel Center. Resolution 16-028 - Uncollectible Accounts Receivable Removed From Records Whereas, the Brookings Swiftel Center had a total of $337.76 in uncollectible Swiftel accounts receivable in 2013: $56.86 - Hasseth/Sarri WR, $280.90 - Misc Equipment Rentals/Robin Taylor; and Whereas, efforts to collect and recover from customers was unsuccessful. Now, Therefore, Be It Resolved the amount of $337.76 in Swiftel accounts receivable be determined as uncollectible and removed from the records. 3.F. Action on Resolution 16-029, a Resolution designating Election Judges for the April 12, 2016 Combined Municipal / School Board Election. Resolution 16-029 - Appointment of Election Judges Whereas, a City of Brookings Municipal Election will be held on April 12, 2016 for the positions of one Mayor, two Council members and two School Board members; and Whereas, as required by SDCL 9-13-16.1, the City Council must appoint Election Superintendents and Deputies and set their rate of compensation; and Whereas, the following superintendents and deputies are hereby appointed at a rate of $11.50 per hour for superintendents, $11.00 per hour for deputies, and a flat fee of $20.00 for the April 12, 2016 Election School: RESOLUTION BOARD: David Peterson, Larry Hult, and Ken Ahartz as Alternate; VOTE CENTER 1 – Brookings Activity Center: Norma Linn, Superintendent, Kris Cooper, Carol Dusharm, Delores Canaday, and LaVonne Kurtz; VOTE CENTER 2 – Bethel Baptist Church: Sue Knutzen, Superintendent, Sharon Anderegg, Marilyn Foerster, Robert Bell, and Linda Thaden; VOTE CENTER 3 – Holy Life Tabernacle Church: Bobbe Bartley, Superintendent, Russell Lokken, Marilyn Heesch, Ellen Herrboldt, and Mary Peterson; ALTERNATES – Delores Canaday and Betty Vaughn; VOTE CENTER 4 – Ruth Anderson, Superintendent, Gloria Pike, Ron Thaden; ABSENTEE VOTE CENTER – Larry Hult, Superintendent, Ken Ahartz, Ray Dorn. 3.G. Action on Adoption of the 2016 Strategic Plan. 2016 STRATEGIC PLAN -City of Brookings, S.D.- Mission Statement: The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Vision Statement: We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability, and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity, and authenticity. BRING YOUR DREAMS! 1) Foster the new economy through creative entrepreneurialism. • Develop internal initiatives and best practices for entrepreneurial approaches for improving city service delivery • Formalize a comprehensive entrepreneurial program either through (1) BEDC, or (2) special committee; develop workplan for selected option • Launch ‘open counter’ platform as a major initiative of business start-up program 2) Improve the overall livability of Brookings through place-making initiatives. • Armory site adaptive re-use • Comprehensive master plan update • Rec center (dependent upon voter approval) • Small-scale interventions; pilot projects to improve livability • Determine/implement select list of bicycle-friendly activities; (Silver designation, bike racks, bicycle lane designation) • Identify/develop downtown gathering/public greenspace improvements • Finalize public art program for implementation of 2017 projects 3) Expand lean government services practices • Lean staff committee continue to identify opportunities for efficiency improvement • Lean committee undertake selected projects for implementation • Host local conference with other employers working on lean practices • Further develop performance management & benchmarking measures for services and service delivery 4) Develop strategies to promote broader and more diverse affordable housing opportunities. • Support efforts of Affordable Housing Task Force; monitor/take action on their recommendations commensurate with the charter 5) Build upon past efforts to expand transparency and utility of public records. • Research/implement open.gov platform for on-line/searchable financial records & budget • Migrate city records to web for transparency 6) Implement specific projects of the Sustainability Council for better stewardship of public assets. • Select specific topics from benchmark workplan for implementation by selected departments • All future city buildings to be LEED certified. • Analyze changes in means and methods of construction using sustainability measures Downtown Brookings, Inc. Quarterly Report. Elliot Johnson, DBI Director, provided an update to the Mayor and City Council on current and upcoming events. Presentation of the City of Brookings Financial Report. Shawna Costello, Finance Officer, presented the 2015 ‘unaudited’ Annual Financial Report for the City of Brookings. Resolution 16-030. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, that Resolution 16-030, a Resolution awarding the contract on the 2016-04STI, 3rd Street & 22nd Avenue Traffic Signal Project, be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-030 - Resolution Awarding the Contract on the 2016-04STI, 3rd Street & 22nd Avenue Traffic Signal Project Whereas, the City of Brookings opened bids for Project 2016-04STI 3rd Street & 22nd Avenue Traffic Signal Project on Tuesday, March 8, 2016 at 1:30 pm at the Brookings City and County Government Center; and Whereas, the City of Brookings has received the following bids for Project 2016-04STI 3rd Street & 22nd Avenue Traffic Signal Project: 1) Action Electric Company - $223,229.98; 2) Muth Electric, Inc. - $243,139.75; 3) Engelstad Electric Co. - $260,188.88. Now Therefore, Be It Resolved that the low bid of $223,229.98 with Action Electric Company be accepted. Resolution 16-032. A motion was made by Council Member Hansen, seconded by Council Member Meyer, that Resolution 16-032, a Resolution awarding the contract on the 2016-03SSI, Division Avenue Drainage Improvement Project, Phase 3, be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-032 - Resolution Awarding the Contract for the 2016-03SSI Division Avenue Drainage Improvement Project, Phase 3 Whereas, the City of Brookings opened bids for 2016-03SSI Division Avenue Drainage Improvement Project, Phase 3, on Tuesday, March 15, 2016 at 1:30 pm at the Brookings City & County Government Center; and Whereas, the City of Brookings has received the following bids for 2016-03SSI Division Avenue Drainage Improvement Project, Phase 3: 1) Rounds Construction Co., Inc. - $57,990.00; 2) Bowes Construction Inc. - $70,487.75; 3) Austreim Excavating - $96,549.25; and 4) Prussman Contracting, Inc. - $115,956.90. Now Therefore, Be It Resolved that the project be awarded to the low bid of Rounds Construction Co., Inc., for $57,990.00. Resolution 16-034. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 16-034, a Resolution awarding the contract to purchase One Truck Chassis with Raise-able Flatbed Option for Brookings Parks, Recreation and Forestry Department, be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-034 - Resolution Awarding the Contract for the purchase of One Truck Chassis with Raise-able Flatbed Option for Brookings Parks, Recreation and Forestry Dept. Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, March 15, 2016; and Whereas, the City of Brookings has received the following bids (UL = Unleaded, D = Diesel): Einspahr Auto Plaza, Brookings, SD with a Schedule 1 Bid Price (Chassis Only) in the amount of $32,191.00 UL and a Schedule 2 Bid Price (with Flatbed Option) in the amount of $44,851.00 UL. The Parks Dept. capital budget for this expenditure is $49,000.00. Now Therefore, Be It Resolved that the bid from Einspahr Auto Plaza of Brookings, SD in the amount of $44,851.00 be accepted. Engineering Services Procurement. A motion was made by Council Member Thorpe, seconded by Council Member Bacon, to resume Engineering Services with Short Elliot Hendrickson for 20th Street South. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. VenuWorks Management & Operating Agreement. A motion was made by Council Member Meyer, seconded by Council Member Niemeyer, that a 5-year extension of the Management & Operating Contract with VenuWorks for the Swiftel Center be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-033. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 16-033, a Resolution authorizing the Transfer of Real Property for Economic Development Purposes (Lot 2, Block 1, Foster Addition), be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-033 - Resolution authorizing the Transfer of Real Property for Economic Development Purposes Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, the City of Brookings has received Requests for Proposals for the purchase of the following described property: Lot Two (2) of Block One (1) of Foster Addition to the City of Brookings, County of Brookings, State of South Dakota, consisting of approximately 6.4 acres, more or less; and Whereas, for the express purpose of furthering economic growth and development of the City of Brookings, South Dakota, the City of Brookings has accepted a Proposal from Bowes Construction, Inc., in response to the City’s Request for Proposals, and the City agrees to sell said property to Bowes Construction, Inc. in accordance with applicable law; and Whereas, the City of Brookings has determined that the proposal submitted by Bowes Construction, Inc. will provide economic growth by providing land to small, local businesses serving the Brookings area that will build facilities for their small businesses, thereby furthering economic development in the City of Brookings; and Whereas, the City is authorized to enter into this transaction as an economic development activity under the laws of the State of South Dakota. Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City convey title to the above-described property to the Brookings Economic Development Corporation, Inc. for the transfer of the above-described property to Bowes Construction, Inc. for the purposes set forth in Response of Bowes Construction, Inc. to the City’s Request for Proposals; and B. That the Mayor, City Clerk, City Manager and City Attorney are authorized to execute the required documents in accordance with this Resolution. Development Agreement. A motion was made by Council Member Meyer, seconded by Council Member Thorpe, that the Development Agreement with Bowes Construction, Inc. for a development project on Lot 2, Block 1, Foster Addition, be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Armory Building Adaptive Reuse Proposals. A motion was made by Council Member Niemeyer, seconded by Council Member Thorpe, that action on the Armory Building Adaptive Reuse Proposals be tabled to April 26 to allow public review and receive feedback on the two proposals. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. (Council Member Thorpe on the phone.) First Reading – Ordinance 16-010. An Introduction and First Reading was held on Ordinance 16-010, an Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. Public Hearing: April 26, 2016. Ordinance 16-009. A public hearing was held on Ordinance 16-009, an Ordinance to amend the 2016 Budget. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, to approve Ordinance 16-009. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-031. A public hearing was held on Resolution 16-031, a Resolution of Intent to Lease Real Property to a Private Person in Wiese and Freeland Additions. A motion was made by Council Member Hansen, seconded by Council Member Bacon, to approve Resolution 16-031. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Resolution 16-031 - Resolution of Intent to Lease Real Property to Private Person In Wiese and Freeland Additions Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a lease with David Rochel, commencing on March 22, 2016 and ending December 31, 2016, with the option to renew for one additional year, and pertaining to the following described property: The designated farmland of thirty (30) acres more or less in the Brookings Wiese Addition, in Section 19, T110N, R49W, and the designated farmland of thirty-six (36) acres more or less in the Brookings Freeland Addition, in Section 18, T110N, R49W in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of Two Hundred Thirty Six Dollars and Fifty-two Cents ($236.52) per acre for farmland annually, payable first half on April 1 and the remaining half on November 1. The City of Brookings may terminate this Lease at any time in the event a parcel of the above described property is to be sold by the City of Brookings. If a portion of the leased land is sold, the number of acres to be paid for will be adjusted at the unit price per acre. Be It Further Noted, that a Public Hearing on this Resolution was held on March 22, 2016 at 6:00 o’clock P.M. at the City Council Chambers and that all persons were given an opportunity to be heard on the intent to lease real property. Bike Lane Recommendations. A public hearing was held on Bike Lane recommendations. Public Comment: Caleb Finck, Kevin Grunewaldt, Kurt Hockenson, Eric Brockhoff, Jim Edinbrink, Kris Struwe, Adam Hibbert, RD Albers, Brandon Midway, Lincoln Hahn, Mark Penner, Bill Osacker, Robb Rasmussen, Lawrence Novotny, Mark McGlaughlin, Andrew L'Amour, Jennifer McLaughlin, Jessica Andrews, Heidi, Josh Heineke, Ming Stevens, Holly Tilton Byrne. A motion was made by Council Member Meyer, seconded by Council Member Bacon, to continue with sharrows until able to look at additional bike lanes. Friendly amendment was made to table until the Bike Master Plan is completed. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Council Member Introduction of Future Topics. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to have a discussion at the April or May Council Study Session about ways to educate the public regarding parking within 20' of a crosswalk. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 – Reed. Adjourn. A motion was made by Council Member Niemeyer, seconded by Council Member Corbett, to adjourn the meeting at 9:34 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0323,Version:1 Action on 6th Street Design Ad Hoc Committee appointments. Mayor Tim Reed has submitted the following appointments to the 6th Street Ad Hoc Committee. Purpose: The City of Brookings is committed to a high quality of life. Brookings strives to attain safe transportation routes, reasonable travel times, safe bike and pedestrian travel, and aesthetically pleasing transportation corridors. The Brookings City Council has concluded that five lanes is prudent for the Main to Medary segment of 6th Street. This Committee will advise the City of Brookings and the South Dakota State Department of Transportation (DOT) on the design of 6th Street from Main to Medary to attain safe bike and pedestrian travel, and an aesthetically pleasing transportation corridor . Mayor’s Recommendation: 1.Matthew Weiss 2.John Howard 3.Shayn Damm 4.Skip Webster 5.Gregg Jorgensen 6.Jamison Lamp 7.Joanie Holm Recommendation: Staff recommends approval. Attachments: Charter City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0324,Version:1 Action on various appointments to City Boards, Committees and Commissions. Summary: Mayor Tim Reed has submitted the following appointment recommendations for City Council advice and consent: Airport Board Number of positions:1 Term Length:5 years Residency Requirement:City required for majority The Airport Board gives recommendations to city staff for the management, supervision, regulations, and care for the Brookings Regional Airport. Any rules or regulations are subject to approval of the City Manager. Mayor’s Recommendation 1.Reappoint Brian Van Liere Bicycle Advisory Committee Number of positions:2 Term Length:3 years Residency Requirement:Not required The role of the Brookings Bicycle Advisory Committee is to advise the City Council, City manager, and City Boards on bicycling related issues; help advance the state of bicycle infrastructure; encourage bicycling for transportation and recreation; public education and awareness; improve safety and compliance with traffic laws; assist the City with bicycle plans; review and suggest legislative and policy changes; recommend priorities for use of the public funds on bicycle projects; and help ensure Brookings retains and enhances its status as a bike friendly community. Mayor’s Recommendation 1.Appoint Kathryn Larson 2.Appoint Brittany Kleinsasser Brookings Committee for People who have Disabilities Number of positions:2 Term Length:(1 3-year and 1 student representative) Residency Requirement:Required for 7 members The Brookings Committee for People who have Disabilities strives to advocate for the rights of people who have disabilities in our community. Throughout the year, specific events are held to bring awareness and information to our citizens. Technical assistance is provided to the business community, private individuals, governmental entities and nonprofit organizations. This is a service City of Brookings Printed on 4/21/2016Page 1 of 3 powered by Legistar™ File #:ID 2016-0324,Version:1 not provided by any other entity in Brookings. The goals of this service are to improve the quality of life for people who have disabilities through enhancing the knowledge base of entities in the community; and to further serve as a community-based advocacy group enhancing the ability of local entities to comply with Federal Civil Rights legislation. Mayor’s Recommendation: 1.Appoint Shawn Minor 2.Student Representative pending Human Rights Committee Number of positions:1 (Student Representative) Term Length:1 year Residency Requirement:Not required The Human Rights Committee has the power to investigate alleging discrimination. Other programs include: ·The study of the existence, character, causes and extent of discrimination in employment, housing and public accommodations, property rights, education and public services. ·Advise and provide a forum for those subjected to unfair and discriminatory practices in the City and County. ·Advise City officials concerning issues of discrimination. ·Conducting educational programs and disseminates information to further the committee’s policy to eliminate discrimination in the city. Mayor’s Recommendation: 1.Reappoint Elliot Johnson (Student Representative) Park & Recreation Board Number of positions:1 (High School Student Representative) 1 (College Student Representative) 4 (3-year term positions) Term Length:3 years (except student positions - 1 year) Residency Requirement:Not required The Park & Recreation Board provides advice to the Director of Parks, Recreation and Forestry to assist in fulfilling the administering of the public park system, recreation programs and city forestry program. The Board also advises the City Council and makes recommendations on matters regarding park capital improvements and planning. Mayor’s Recommendation: 1.Appoint Jay Larsen 2.Appoint Kristi Larsen 3.Reappoint Brittany Kleinsasser 4.Reappoint Erika Saunders 5.Student Positions pending City of Brookings Printed on 4/21/2016Page 2 of 3 powered by Legistar™ File #:ID 2016-0324,Version:1 Sustainability Council Number of positions:1 (student representative) Term Length:1 year Residency Requirement:City required for majority The purpose of the Sustainability Council is to investigate, propose, educate, communicate, and advocate investment strategies and policies that will improve our future quality of life while still meeting the needs of the present. Mayor’s Recommendation 1.Reappoint Riley Gene Larsen Utility Board Number of positions:1 Term Length:5 years Residency Requirement:Required (resident and land owner) The Utility Board is an administrative body responsible for the management and control of the electric, water, wastewater and telephone utilities of the City of Brookings. Mayor’s Recommendation: 1.Reappoint Tim Harvey City of Brookings Printed on 4/21/2016Page 3 of 3 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-042,Version:1 Action on Resolution 16-042, a Resolution authorizing Change Order No. 1 (Final) for 2016-05STI, Building Demolition Project, Bowes Construction Inc. Summary: This resolution will approve Change Order No. 1 (Final) to close out the project. Background: The Building Demolition Project is located on the S40’ of the W75’ of Lot A in Lot 5, and Lot B in Lot 5, Block 4, Bidco Addition, on the east side of Western Avenue as shown on the enclosed map. This project involved removing the storage buildings, underground service lines, footings, foundations, floor slabs, fencing, pallets and asphalt parking lot. The project is completed and the contract is ready to be closed out, with the following summary: Original Contract Price:$17,500.00 Change from Previously Approved Change Order:$0.00 Contract Price Prior to this Change Order:$17,500.00 Change of this Change Order (No. 1 Final):$0.00 Contract Price incorporating this Change Order:$17,500.00 This resolution will approve Change Order No. 1 (Final) for a change of $0.00 to the contract amount to close out the project. Fiscal Impact: No change to the contract price. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 4/20/2016Page 1 of 1 powered by Legistar™ Resolution 16-042 Resolution Authorizing Change Order No. 1 (Final) for 2016-05STI, Building Demolition Project, Bowes Construction Inc. Be it Resolved by the City Council that the following change order be allowed for 2016- 05STI, Building Demolition Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities for a total change of $0.0 to close out the project. Passed and approved this 26th day of April, 2016. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk textexttexttet e x t t ex t textt e x t textte1ST ST3RD ST S4TH ST S3RD ST5 TH A V E S 7TH A VE S 1ST ST S2ND ST4TH ST WW 2ND ST SRAILROAD STW ESTERN A VE DIV ISION A VE WESTER N A V E SFRONT STFRONT STHUGHES A VE HENRY A VEENRY A VE7TH STRAINBOW PKWY1ST A VE SFOLSOM ST1 S T A V E 2ND A VE 3 R D A V E MA IN AVE 6TH A V E6TH A VE 7TH A V E8TH A VE 4TH STM A I N A V E S WIL SO N AVE WIL SON AVE W FOLSOM STFOLSOM ST W5TH A VE 8TH ST3RD A VE S2ND ST SW U S H W Y 14W US H W Y 146TH ST8 TH AV E S City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-044,Version:1 Action on Resolution 16-044, a Resolution authorizing the Mayor to Sign Agreement, Letting Authorization, Right-of-Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WF, 22 nd Avenue Rail Crossing Signals, Brookings, SD. Summary: This resolution will authorize the Mayor to sign the Agreement, Letting Authorization, Right of Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WF, 22 nd Avenue Rail Crossing Signals. Background: The South Dakota Department of Transportation (SDDOT) has programmed Project PP 3245(08) PCN 03WF, which is the construction of rail crossing signals on 22nd Avenue. The project is being designed by Civil Design Inc. and will be bid and inspected by the SDDOT staff. The funding for this project is being provided through the SDDOT and the City of Brookings will have a 10% share of the design and construction costs. The estimated cost of the project is $467,086.58 and the City’s share is estimated to be $46,708.66 which has been budgeted. As part of this project, the City agrees to provide proper maintenance of the approaches and pavement markings at the highway-rail grade crossing as stated in the Agreement. The City is also certifying that all work involved will take place in the City’s right-of-way and that all utilities will be moved or adjusted that are lying in the path of or conflicting with the construction of the project. Fiscal Impact: The City’s share of the project is approximately $46,708.66. Recommendation: Staff recommends approval. Attachments: Resolution Agreement Funding Agreement Utility and Right-Of-Way Certificates City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Resolution 16-044 A Resolution for Authorizing the Mayor to Sign Agreement, Letting Authorization, Right of Way Certificate and Utility Certificate for Project PP 3245(08) PCN 03WF, 22nd Avenue Rail Crossing Signals, Brookings, SD Whereas, the Brookings City Council desires the design, construction administration and construction of highway rail grade crossing signals for Project PP 3245(08), PCN 03WF on 22nd Avenue; and Whereas, the City of Brookings is obligated and hereby agrees to provide proper maintenance of the approaches and pavement markings at the highway-rail grade crossing as stated in the Agreement between the City and the State of South Dakota; and Whereas, the City of Brookings is obligated and hereby agrees to reimburse the State the City’s 10% share of the participating project costs; and Whereas, the City of Brookings certifies that all work involved will take place in the City’s right-of-way; and Whereas, the City of Brookings certifies that all utilities will be moved or adjusted that are lying in the path of or conflicting with the construction of the project. Now, Therefore Be It Resolved, that the Mayor is hereby authorized to sign the Agreement, Letting Authorization, Utilities Certificate and Right-Of-Way Certificate and other related documents for Project PP 3245(08), PCN 03WP. Passed and approved this 26th day of April, 2016. CITY OF BROOKINGS ____________________________ Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0326,Version:1 Action to cancel the May 24th Council Meeting. Summary: State Law requires official Council action to schedule or cancel a meeting. City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-043,Version:1 Action on Resolution 16-043, a Resolution authorizing the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46- 0005-025-2012, Runway 11/29 Realignment Project. Summary: This resolution will authorize the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, Runway 11/29 Realignment Project. Background: The Phase IA of the Brookings Regional Airport Runway 11/29 Realignment project included grading and site work, removal and salvaging of existing FAA facilities, partial milling of Runway 12/30 and taxiways, and installation of subbase course and underdrain piping. The project was bid as additional work under AIP Grant #3-46-0005-025-2012, which was funded by 90% federal funds, 8% state funds, and 2% City funds. The consultants for the project, Helms and Associates, had completed the design and construction administration of Phase IA under the original engineering contract for Phase I. They have submitted Amendment No. 2 to the Agreement for Professional Services now that the project has been completed and actual engineering costs are determined. The amendment is for an increase of $11,347.35 for Construction Administration and $23,710.43 for Resident Engineering, Inspection and Staking for a total increase of $35,057.78. The amendment is grant eligible, however, it is not known at this time if the Federal Aviation Administration will award additional grant funds. It is anticipated that this will be 100% City cost as part of the City’s financial responsibility for the project. Fiscal Impact: The amendment is for an increase of $35,057.78 to the Agreement for Professional Services for this project. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Resolution 16-043 Resolution authorizing the City Manager to sign Amendment Number 2 to an Agreement for Professional Services for Brookings Regional Airport Project No. AIP #3-46-0005-025-2012, Runway 11/29 Realignment Whereas, the Brookings City Council desires South Dakota Department of Transportation assistance with the Brookings Regional Airport Project 3-46-0005-25- 2012; Whereas, the City of Brookings desires professional services with Helms and Associates for the design and construction of Runway 11/29 Realignment including grading and site work, removal and salvaging of existing FAA facilities, partial milling of Runway 12/30 and taxiways, and installation of sub-base course and under-drain piping. Now, Therefore Be It Resolved that the City Manager of the City of Brookings is authorized to sign Amendment Number 2 to the Agreement for Professional Services and other related documents for Runway 11/29 Realignment Project No. 3-46-0005-25- 2012. Dated this 26th day of April, 2016. CITY OF BROOKINGS _________________________ Tim Reed, Mayor ATTEST: __________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0320,Version:1 Action on a Contract Award for the replacement of seating at the Swiftel Center. Summary: The Swiftel Center CIP provides for the replacement of arena seating financed by an Interfund Loan from the Solid Waste fund which was previously approved by the Council. This action would purchase the product from Hussey Seating Company through the National Joint Purchasing Association (NJPA), which the City of Brookings is a member. As a service to members, NJPA utilizes joint, cooperative purchasing to pre-qualify products and services to meet applicable state uniform purchasing requirements. Background: The retractable and fixed seating on both sides of the arena floor at the Swiftel Center were purchased by the City when the facility was built in 1999.They were used from the McNichols Arena prior to its demolition and are estimated to be approximately 40 years old. The City also purchased additional retractable bleacher seating of wood construction that was surplused from the Brookings School District as additional seating on the south mezzanine.None of the seating meets current ADA standards and all three sets of retractable seating are worn out, have been repaired and welded many times, and are rapidly losing their functionality.Most importantly, they pose a safety liability and are potentially dangerous. The Interfund Loan was for $1 .1 million at 1.5 percent interest and a term of nine (9) years. Repayments would be made from the Public Improvement Fund's allocation to the Swiftel Center CIP which is limited to $300,000 annually. The annual re-payment would be $131,571 leaving $168,000 cash for other CIP items.The vendor quote for the retractable seating is $969,411.The vendor is offering an alternate of $297,951 for replacement of all fixed seating. These include installation and applicable taxes; for a total of $1,267,362. There will also be some limited amount of electrical modifications. Fiscal Impact: Financing would be via the interfund loan from the Solid Waste Fund with repayment from Swiftel Center’s annual CIP allocation of Public Improvement funds. We may be able to realize some revenue from by surplus sale of some of existing seating. In addition, we would like to donate some surplus seating to HFH Re-Store. Recommendation: Since the original estimate was $1.3 million, staff is recommending we take advantage of special pricing on the fixed seating and accept the alternate and do all seating for a price of $1,267,362 utilizing the interfund loan previously approved, and the first year CIP allocation to finance the project. All seating will then be completed and ADA compliant. Attachments: City of Brookings Printed on 4/20/2016Page 1 of 2 powered by Legistar™ File #:ID 2016-0320,Version:1 Specification and pricing sheet City of Brookings Printed on 4/20/2016Page 2 of 2 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-040,Version:1 Action on Resolution 16-040, a Resolution awarding a contract for the Installation of New Playground Equipment previously purchased in 2015 and Purchase and Installation of Poured-in-Place Surfacing for Indian Hills Park. Summary: The installation of playground equipment that was purchased and stored late in 2015 and poured-in- place surfacing is being purchased through a contract with The U.S. Communities Government Purchasing Alliance - GameTime Contract and Cunningham Recreation. The U.S. Communities Government Purchasing Alliance offers a multitude of cooperatively contracted products, equipment and service opportunities to education and government entities throughout the country. The contract is for $59,991.72 for the installation of the playground equipment and surfacing. The 2016 Parks capital budget for this expenditure is $10,506 (rollover from 2015 for the playground installation) and $50,000 in the capital budget for Americans with Disabilities Act (ADA) compliant surfacing. This project has been reviewed and approved by the ADA Compliance Officer and Brookings Committee for People who have Disabilities. Installation of Playground Equipment and Surfacing Budget for Park Development. Contract:$8,753.00 playground installation $51,238.72 poured-inplace installation Total: $59,991.72 CIP Funds Available:$10,506 playground installation $50,000 pored-in-place installation Total: $60,506.00 Designated CIP Funds Remaining $514.28 Recommendation: The Brookings Parks, Recreation & Forestry Dept. recommends that the contract from U.S. Communities Government Purchasing Alliance - GameTime Contract and Cunningham Recreation in the amount of $59,991.72 be accepted. Attachments: Resolution Pricing for Installation of Playground Equipment & Poured-in-Place Surfacing Playground Layout City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Resolution 16-040 Resolution Awarding a Contract for Installation of New Playground Equipment and Poured-in Place Surfacing for Indian Hills Park Whereas, the City of Brookings has sought and received the following quote for playground installation and poured-in-place surfacing from The U.S. Communities Government Purchasing Alliance – GameTime Contract and Cunningham Recreation. Company Playground Installation Poured-in-Place Surfacing Install Cunningham $8,753.00 $51,238.72 Recreation Total: $59,991.72 The Parks capital budget for this expenditure is $60,506.00. Now Therefore, Be it Resolved that the contract from Cunningham Recreation in the amount of $59,991.72 be accepted. Passed and approved this 26th day of April, 2016. CITY OF BROOKINGS ______________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk QuantityQuantityQuantityQuantity Part #Part #Part #Part #DescriptionDescriptionDescriptionDescription Unit PriceUnit PriceUnit PriceUnit Price AmountAmountAmountAmount 1 INSTALL MISC - Installation of Swings & Structure (quoted separately) $8,753.00 $8,753.00 3488 GTPIP GT-Impax - Per SF Poured in Place Rubber Surfacing, 50/50 Black/Standard Color - Price includes materials, shipping, installation, site security and trash removal. $13.11 $45,727.68 3488 INSTALL MISC - Per SF Supply/Install Crushed Stone Substrate $1.58 $5,511.04 Site must be clear, level, free of obstructions and accessible. Customer responsible for all site preparation, including excavation and drainage. Equipment installation price includes play structure quoted separately. SubTotal: Total Amount: $59,991.72 $59,991.72 GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX QUOTE #110721 04/01/2016 Indian Hills Park Playground - Surfacing & Installation (Rev 4.1.16) City of Brookings Attn: Pat Ammann 713 2nd Street South Brookings, SD 57006 Phone: 605-692-2708 Fax: 605-697-8355 pat_ammann@hotmail.com Project #: P79205 Ship To Zip: 57006 Page 1 of 3 Pricing: Prices are firm for 30 days unless otherwise noted. Above costs assume one shipment and one installation unless otherwise noted. Taxes will be shown as a separate line item if included. Any applicable taxes not shown will be applied to the final invoice. Lead Time/Shipment: Standard orders shipped 4 weeks after receipt of order and acceptance of your purchase order, color selections, approved submittals,(if required)unless otherwise noted. Custom equipment and shades may require a longer lead time. Surfacing lead time is approximately 2 weeks after scheduling request. It is the responsibility of the owner to offload and inventory equipment, unless other arrangements have been made. Missing or damaged equipment must be reported within 60 days of acceptance of delivery. Equipment may be sent in multiple shipments based on point of origin. Payment Terms: Payment in full, Net 30 days subject to approval by Credit Manager. Pre-payment may be required for orders equaling less than $5,000. A signed P.O. made out to Gametime C/O Cunningham Associates, Inc. or this signed quotation is required for all orders unless otherwise noted. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Checks should be made payable to Game Time unless otherwise directed. Returns: Returns are available on shipments delivered within the last 60 days and only if the product is in merchantable condition, has never been installed, and has never been stored in an area of little or no protection. A 25% restocking fee will be applied to all goods. Customer will be charged freight for both the outbound and inbound shipment. Any credit will be based on the condition of the item upon its return. Uprights cannot be returned. Acceptance of this proposal indicates your agreement to the terms and condition stated herein. Wish to pay by credit card? Please complete the following information: ______ Mastercard ______ Visa _____ AMEX Credit Card Number: _______________________________________ Exp Date: _______________ CSC, Carde Security Code: _________________________________ Name as it appears on card: _______________________________________________ Amount to be charged to card: _____________________________________________ Email or Fax credit card receipt to:____________________________________________ Site should be clear, level and allow for unrestricted access of trucks and machinery. Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. The customer is responsible for theft or damage of the equipment from the time the equipment is off-loaded until the installation of the equipment is complete, unless other arrangements are made and noted on the quotation. Price includes ONLY what is stated in this quotation. If additional site work or equipment is needed then the price is subject to change. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost. Customer will be billed hourly or per job for any additional costs. Acceptance of quotation: Accepted By (printed): _________________________________ Date: ________________________________ Title: _______________________________________________ P.O. No: _____________________________ Telephone: ___________________________________________ Fax: ________________________________ Purchase Amount: $59,991.72 SALES TAX EXEMPTION CERTIFICATE #:____________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE) ___________________________________________________ ____________________________________________ Salesman Signature Customer Signature GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX QUOTE #110721 04/01/2016 Indian Hills Park Playground - Surfacing & Installation (Rev 4.1.16) Page 2 of 3 ORDER INFORMATION: Bill to: _______________________________________ Ship to: _______________________________________ Contact: ______________________________________ Contact: _______________________________________ Address: ______________________________________ Address: ______________________________________ Address: ______________________________________ Address: ______________________________________ City, State, Zip: _________________________________ City, State, Zip: ________________________________ Tel: ______________________ Fax: ___________________ Tel: ______________________ Fax: ___________________ GameTime c/o Cunningham Recreation PO Box 240981 Charlotte, NC 28224 800.438.2780 704.525.7356 FAX QUOTE #110721 04/01/2016 Indian Hills Park Playground - Surfacing & Installation (Rev 4.1.16) Page 3 of 3 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-041,Version:1 Action on Resolution 16-041, a Resolution authorizing the transfer of real property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. Summary: The Brookings Economic Development Corporation, Inc. is requesting the City transfer up to 16.5 acres of property in the Svennes Industrial Park for purposes of furthering economic development opportunities. Background: The Brookings Economic Development Corporation, Inc. is working with a local business on a retention and expansion project. The business is requesting to purchase up to 16.5 acres of industrial land in the Svennes Industrial Park. The actual land acquisition may be less dependent upon the completion of a drainage plan, which is currently underway with a local engineering firm. The land involved in the transaction is proposed to be final platted at the May 3, 2016 Planning Commission meeting and the unapproved plat is included in the packet for review. The plat references Lots 1 & 2, Block 11 of Freeland Addition. Lot 1 is approximately 13 acres and is the preferred acreage, however, due to topography of the site, it is anticipated the drainage improvements will need to be constructed along the southwest portion of the lot. Pending the results of the drainage study, Lot 2 may be necessary to accommodate the proposed and future footprint of the building and associated truck loading areas. Fiscal Impact: The City's investment in the property is $28,859.69 per acre. The BEDC is proposing to purchase the property at $32,812.50 per acre. The City would generate revenue of $3,952.81 per acre with this land transaction. Staff Recommendation: The Brookings Economic Development Corporation's Investment Committee and City staff recommends approval. Attachments: Resolution Svennes Industrial Park Block 11 Freeland Addition Proposed Plat City of Brookings Printed on 4/20/2016Page 1 of 1 powered by Legistar™ Resolution 16-041 A Resolution Authorizing the transfer of real property to Brookings Economic Development Corporation, Inc. for Economic Development Purposes Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, the Brookings Economic Development Corporation, Inc. desires to: A. Purchase approximately 16.5 acres of real property located in the south-east corner of the Svennes Industrial Park to the City of Brookings, South Dakota, for the price of Thirty-Two Thousand, Eight Hundred Twelve Dollars & Fifty Cents ($32,812.50) per acre for a total price of Five Hundred Forty-One Thousand, Four Hundred Six Dollars & Twenty-Five Cents ($541,406.25). Whereas, for the express purpose of furthering economic growth and development of the City of Brookings, South Dakota the Brookings Economic Development Corporation, Inc. agrees to sell, convey or otherwise transfer said property to a legal entity which is, or will be, conducting business in the City of Brookings, South Dakota, and Whereas, it is in the best interests of the City of Brookings that the City provide its economic development assistance in this matter to aid and assist with the completion of the aforesaid transaction which will further economic development in the City of Brookings; and Whereas, the City is authorized to enter into this transaction as an economic development activity under the laws of the State of South Dakota; Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City convey title to, and hold, the above-described property to the Brookings Economic Development Corporation, Inc. for the purposes of furthering economic growth and development of the City of Brookings, South Dakota; and B. That the Mayor, City Clerk and City Manager are authorized to execute the required documents in accordance with this Resolution. Passed and approved on the 26th day of April, 2016. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk +/- 16.5 acres DOT Shop MTR 32nd Avenue34th AvenueHwy 14 Bypass² Svennes Industrial Park City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0325,Version:1 Public Hearing and Action on a Temporary Liquor Application for Downtown Brookings, Inc. to hold a “Art & Wine Walk” at various businesses in downtown Brookings on May 14, 2016. Summary: Downtown Brookings, Inc., has applied for a temporary liquor license to hold a “Art & Wine Walk” at various businesses in downtown Brookings on May 14, 2016. All temporary alcohol licenses must be approved by the City Council through use of a public hearing. All documents have been filed with the City pertaining to insurance and other licensing requirements. Recommendation: Staff recommends approval. Attachments: Public Notice City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Public Hearing Sale of Alcoholic Beverages NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold a public hearing at 6:00 p.m., Tuesday, April 26, 2016, in the Brookings City & County Government Center, 520 Third Street, to consider an application for a temporary liquor license to operate within the City of Brookings, South Dakota for Downtown Brookings, Inc. to hold a “Art & Wine Walk” at various businesses in downtown Brookings on May 14, 2016. At which time and place all persons interested will be given a full, fair and complete hearing thereon. Dated at Brookings, South Dakota, this 15th day of April, 2016. Shari Thornes, City Clerk Published time(s) at an approximate cost: $ . City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-010,Version:2 Public Hearing and Action on Ordinance 16-010, an Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. Summary: This ordinance pertains to the control of erosion and sediment control from construction site runoff. Background: The South Dakota Department of Environment and Natural Resources conducted a compliance inspection of the City of Brookings Small MS4 Storm Water Management Program which is related to water quality. SDDENR commented that the City needed requirements for construction site operators to control waste materials on construction sites. The Engineering Department staff reviewed the current ordinances and found that the language pertaining to construction site waste needed to be more specific. This ordinance will amend Division 1, Grading and Construction Activities, of Article IV, Site Runoff Erosion and Sediment Control, of Chapter 72, Storm Drainage, to add the underlined sentence to the ordinance as follows: Sec. 72-68. - Discharge of pollutants from a land disturbance activity with or without a permit. The landowner or landowner’s contractor, developer or representative is responsible to control waste such as discarded building materials, concrete washout, chemicals, litter, sediment, and any other waste that may cause adverse impacts on water quality. Any detectible discharge of pollutants from a construction or land disturbance activity into the MS4 and/or onto neighboring properties will be considered an illicit discharge subject to the penalties and remediation provided in this chapter, regardless of whether a grading permit has been issued and regardless of the size and scope of the activity. Fiscal Impact: None Recommendation: Staff recommends approval. Attachments: Ordinance (proposed version) Ordinance (clean version) City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ Ordinance 16-010 An Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. Be It Ordained by the City of Brookings that Division 1, Grading and Construction Activities, of Article IV, Site Runoff Erosion and Sediment Control, of Chapter 72, Storm Drainage of the Code of Ordinances of the City of Brookings be amended to read as follows: Sec. 72-68. - Discharge of pollutants from a land disturbance activity with or without a permit. The landowner or landowner’s contractor, developer or representative is responsible to control waste such as discarded building materials, concrete washout, chemicals, litter, sediment, and any other waste that may cause adverse impacts on water quality. Any detectible discharge of pollutants from a construction or land disturbance activity into the MS4 and/or onto neighboring properties will be considered an illicit discharge subject to the penalties and remediation provided in this chapter, regardless of whether a grading permit has been issued and regardless of the size and scope of the activity. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: March 22, 2016 Second Reading: April 26, 2016 Published: April 29, 2016 CITY OF BROOKINGS, SD Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk Ordinance 16-010 An Ordinance Revising Article IV of Chapter 72 of the Code of Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment Control in the City of Brookings, South Dakota. Be It Ordained by the City of Brookings that Division 1, Grading and Construction Activities, of Article IV, Site Runoff Erosion and Sediment Control, of Chapter 72, Storm Drainage of the Code of Ordinances of the City of Brookings be amended to read as follows: Sec. 72-68. - Discharge of pollutants from a land disturbance activity with or without a permit. The landowner or landowner’s contractor, developer or representative is responsible to control waste such as discarded building materials, concrete washout, chemicals, litter, sediment, and any other waste that may cause adverse impacts on water quality. Any detectible discharge of pollutants from a construction or land disturbance activity into the MS4 and/or onto neighboring properties will be considered an illicit discharge subject to the penalties and remediation provided in this chapter, regardless of whether a grading permit has been issued and regardless of the size and scope of the activity. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: March 22, 2016 Second Reading: April 26, 2016 Published: April 29, 2016 CITY OF BROOKINGS, SD Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0288,Version:1 Action on a Preliminary Plat of Sublots 1-6 of Lot 2, Block 1, Foster Addition. Proposal: Subdivide a large lot for small business expansion Background: The Foster Addition was originally platted into two large blocks in 2011. Block 1 was west of 32nd Avenue and Block 2, to the east, became the home of Bel Brands. Block 1 was further subdivided into Lots 1-4 by 2014. Lot 1 is now occupied by GHP Systems and Lots 2 & 3 have development proposals pending. As you recall, both Lots 2 & 3 were recently rezoned to the Industrial I-1 District. Specifics: Lot 2 has been redesigned to create 6 industrial lots that will have access to a new cul-de- sac intersecting with 32nd Avenue. The lots range in size from 32,000 to 51,000 square feet. The street will have a wider right-of-way width and larger cul-de-sac bulb to accommodate truck traffic. There is an existing 35’ wide drainage easement (from the original Lot 2) along the north lot line that will be retained with any future final platting. City Engineer’s Comments: There are no additional drainage requirements for this plat. Recommendation: The Planning Commission voted 8 yes and 0 no to recommend approval of the preliminary plat. Attachments: Notice Minutes and Summary Preliminary Plat City of Brookings Printed on 4/21/2016Page 1 of 1 powered by Legistar™ S:\Cityhall\Granicus\Legistar5\Packets\1157_City Council_4_26_2016\0013_1_Notice.doc If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. NOTICE OF HEARING ON A PRELIMINARY PLAT NOTICE IS HEREBY GIVEN That the City of Brookings has submitted a preliminary plat of the following described real estate situated in the City of Brookings in Brookings County, South Dakota, to wit: Sublots 1-6, of Lot 2, Block 1, Foster Addition NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, April 5, 2016, in the Chambers Room on the third floor of the Brookings City and County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. ____________________________ Dan Hanson Planning & Zoning Administrator OFFICIAL MINUTES The City of Brookings has submitted a preliminary plat of Sublots 1-6 of Lot 2, Block 1, Foster Addition. (Pierce/Aiken) Motion to approve the preliminary plat as presented. All present voted aye. MOTION CARRIED. OFFICIAL SUMMARY The preliminary plat involved the subdivision of a large lot into 6 smaller lots for small business expansion. The area was recently rezoned to the Industrial I-1 District and the lots ranged in size from 32,000 to 51,000 square feet. The street would have a 70 foot R.O.W. width and the cul-de-sac bulb would have a larger radius to accommodate truck traffic. There was an existing 35’ wide drainage easement (from the original Lot 2) along the north lot line that would be retained. Tornquist questioned if there were any minimum lot area requirements in the I-1 District. Hanson replied no. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-218,Version:2 Discussion and possible action on Armory Building Adaptive Reuse Proposals and direct staff to negotiate terms and conditions leading to a development agreement. Summary: 3/22/2016 City Council Minutes: “A motion was made by Council member Niemeyer, seconded by Council Member Thorpe, that action on the Armory Building Adaptive Reuse Proposals be tabled to April 26 to allow public review and receive feedback on the two proposals. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 - Reed.” Background: A downtown planning committee drafted the Request for Statements of Interest for an Adaptive Reuse of the Armory Building. The goal of the planning committee is to adapt the Armory Building into a better utilized and functional amenity for the community by repurposing the space. Two proposals were received and subsequent interviews were conducted with representatives of the following development teams: 1. Gatzke Family Enterprises, Clark Drew Construction, and JLG Architects 2. David Kneip, designArc LLC, and Hitch Studio A brief summary of each proposal is provided below as well as excerpts from their respective submittals in the attachment section. Gatzke Family Enterprises, Clark Drew Construction and JLG Architects: Propose a two phase project whereby the 1st phase consists of a modern residential multi- family development on the west side of the Armory with two stories of housing above the existing public parking lot and possibly the addition of an underground parking lot. It is projected to accommodate 30 residential units in this phase. The second phase of the project consist of renovating the Armory building. The Armory would be repurposed into a mixed use development comprised of community space, commercial space, office space, and housing. The lower level could accommodate 4 residential units with the remaining space being offered for commercial, office, storage, or community space. The main level of the Armory could be repurposed for 12 residential units with office suites available on the east end of the building and community space where the existing stage resides. The development team is proposing to utilize the ceiling height to add another floor of residential units and utilize the maintain the existing office and meeting room for similar purposes. The addition of an elevator on the west end of the building will make the building accessible and link the public/private parking to the building. Twenty-eight residential units are projected to be added with phase 2. The two phases combined would added 58 residential units downtown. City of Brookings Printed on 4/21/2016Page 1 of 2 powered by Legistar™ File #:ID 2016-218,Version:2 This proposal emphasizes improving the quality of housing and the number of peopled living downtown to help shift downtown from a destination location to a part of daily life. The development team is proposing 77 parking space between at grade and underground, with 38 of those spaces remaining public. The structure of ownership proposed is a for-profit, private corporation. Ownership will be responsible for financing renovations. Kneip, designArc LLC, and Hitch Studio: Propose a three phase project whereby the first phase entails refurbishing the main level of the Armory into a convention/meeting venue available for community use. New bathrooms would be added on the main level as well as repurposing existing offices into a small meeting room. An elevator would provide accessibility throughout the building and a delivery/catering access area would be accommodated on the west end of the building. Phase one would include mechanical, electrical, furnishings and fixtures consistent with providing a modernized, quality assembly area. A new front entrance vestibule would be designed to provide additional pre-function space. Phase two would include renovations to the existing upper and lower levels to provide suitable square footage for potential tenants to build out to fit their needs. Phase three consists of adding an outdoor terrace and landscaping on the south side of the Armory. This area is envisioned as a gathering space supporting the interior space. The proposal acknowledges the public parking lot to the west should remain as public parking indefinitely. This proposal emphasizes maintaining the Armory Building as a public use facility whereby the primary use will be weekend events with the potential to expand to weekdays based upon need. The Development Team is proposing a non-profit ownership structure and would support renovation costs via donations, grants, loans, and tax credits. User fees and rental rates would apply to make the facility self-sustaining. Both development teams have the experience, expertise, and resources available to accomplish the vision stated in their respective proposals. The intent of the City is to transfer ownership of the building to a development team through mutually agreeable terms and conditions. Staff is seeking guidance on which proposal to proceed forward with negotiating terms and conditions leading to a development agreement between the City and Development Team. Fiscal Impact: To Be Determined Attachments: Letter from DesignArc 4/19/2016 Statement of Interest - Armory RFP Gatzke Proposal Excerpts Kneip Proposal Excerpts City of Brookings Printed on 4/21/2016Page 2 of 2 powered by Legistar™ designArc architecture + design • 408 fourth street • Brookings, SD 57006 • 605.692.4008 • F.605.692.4007 • www.teamdesignarc.com Video Outline Attn: Shari Thornes Date: April 19th, 2016 Re: City council agenda item; Armory Adaptive Re-use Dear Council Members, We have put together a video for you and the Brookings Community about the potential of the armory as a place for a variety of business and community events which can enrich the quality of life that Brookings has to offer. In an effort to speak about this potential, we gathered a small group of individuals who are enthusiastic about the armory and of whom desired to have the opportunity to share their vision. To provide insight into the content of the video, some of the businesses and organizations represented within the video will be as follows: Farmer’s Market Ellie Elayne Arts Brookings Community Theatre Yoga Instruction Midwest Maidens South Dakota Small Business Association Downtown Brookings Community Events Hitch Event Planning The video will be approximately three minutes in length and will be uploaded into the Council Agenda for the April 26th City Council Meeting. We will also be presenting revisions to our proposal per requested by the City Council. We look forward to further discussion on the 26th. Respectfully Submitted, Les Rowland Request for Statements of Interest Historic Former Armory Building Works Progress Administration (WPA) Structure 221 Main Avenue, Brookings, SD A Unique Adaptive Reuse Opportunity in the Brookings Commercial Historic District City of Brookings Issue Date: September 11, 2015 Proposal Due Date: December 1, 2015 1 Brookings is also the location of South Dakota State University. SDSU is the state’s largest higher education institution. SDSU attracts students from all 66 counties in South Dakota, all 50 states and 70 countries. This diverse mix of students bring a great mix of cultures to the area. A great example of an adaptive reuse success story would be the Children’s Museum of South Dakota. Located near downtown, the Children’s Museum was formerly the middle school within the Brookings School District. The museum includes multiple interactive spaces, a café and a robotic T-Rex. 2 Request for Statements of Interest To: Interested Development Teams Subject: Adaptive reuse of the former Armory building Intent The City of Brookings invites qualified development teams to submit proposals for the adaptive re-use of the former Armory building located on the corner of Main Avenue and Front Street. Development teams need to consist of an Investor and Architect. Other professionals that may be included, but not required within the team, are Contractors knowledgeable with renovation of historical structures, Landscape Architects, Interior Designers and Urban Planners. Through the adaptive reuse of the Armory, the City seeks to: - Activate a currently underutilized site for public and private re-use, - Complement and enhance the surrounding downtown district, and - Preserve and enhance the historic structure that is appropriate for an adaptive re-use development. The Armory has historical importance as a shared community space for a variety of activities. The inclusion of a public/community space within the Project Parameters section of this document is meant to maintain some of this history. This space can be envisioned in multiple ways with multiple functions bringing people together in a shared space. Inevitably this space would have private benefits bringing the public in proximity with the private components of the building. It is the further intent of the city of Brookings to transfer ownership of the building to the development team through mutually agreeable terms and conditions. History and Vision of Armory and Downtown The Brookings Auditorium/Armory opened its doors to the public in February of 1938. This project was funded through public, private and government dollars. Armories built throughout the United States originally served as a space where local militia could train, gather, and store equipment. Completed during the spring of 1937, the Brookings Armory housed Company B, 109th Engineers and the Motor Transport. The Armory was in use as a military training center from 1938 to 1976 until a new Armory was built. Since 1937, the building also provided space for community activities such as dances, basketball, theater and musical performances. Shortly after the relocation of the military training center, the City of Brookings adapted the building for the Park and Recreation Department offices and associated recreation activities. The building continued to function in this manner until 2012 when the Park and Recreation office moved to the new City Government Center. The City still maintains ownership of the building; however, due to accessibility constraints and lack of spectator seating, the building no longer functions as a viable recreation space. The present challenges of the building have made it necessary for the City to consider an alternative use for the building. 3 The Armory has tremendous potential to be rehabilitated as a multi-use commercial, retail, residential and community space. The Armory is an important amenity that can support a vision for how civic and public spaces can connect a community through events, daily activities and shared spaces. There is also a similarity between the role this armory has played in Brookings’ history and the present need within the downtown for open space to support community activity. This relationship is what gives rise to the potential that this building offers for connecting people as well as its role within an overall vision for economic development within the Brookings’ downtown area and the transit arteries connecting it. Context Because of its location at the hinge-point of Main Avenue and the railroad, the Armory offers potential in shaping the vision of the future of Downtown Brookings. An official Downtown Brookings Master Plan does not exist, but the rehabilitation of the Armory has the potential to instigate future development and planning based on its latent potential as a space and its strategic location. The armory has a unique position compared to other downtown buildings based on its relationships to the North to South and West to East transportation arteries. It is the southern anchor of the downtown historic district and one of the first buildings encountered upon crossing the railroad tracks from the South. Its unique position engenders creative possibilities for the building’s reuse, but also for Downtown Brookings’ relationship to the broader context of the city. The site of the Armory is defined by the building's relationship to its context across four different zones: 1. Building, 2. Block, 3. Area, 4. Zone. The Armory is located at the intersection of these four scales, and is uniquely positioned at the hinge point between the downtown historic district to the north and the future re-development areas to the south. 4 1. Building: At the building scale, the Armory consists of a lower level, main level and partial upper level. The main level consists of an entry atrium, two small office spaces and gym space with stage. The gym is a double-volume space with twenty foot ceilings. The gym area is approx. 7,450 sf with wood flooring. The lower level consists of rooms and office space ranging from 90 sf to 2275 sf. There are also non-compliant restroom facilities within the lower level. The upper level is located directly above the entry/atrium space. It consists of meeting rooms ranging from 275 to 625 sf. There are currently no restroom facilities located on the main or upper level. Building area summary: • Existing lower level area: +/- 10,380 sf • Existing main level area: +/- 10,820 sf • Existing upper level area: +/- 1,765 sf The building envelope of the Armory consists of masonry construction with an exterior stucco finish. The existing mechanical, electrical and plumbing services will require updating. Consideration should be given to the structural, programmatic, and spatial conditions that frame the adaptive re-use of the armory. (See Appendix A for plans of the existing building and site.) 2. Block: At the block scale, the site that surrounds the Armory is bordered by Main Avenue to the east, 3rd street to the north, and Front Street to the south and west. The block also consists of a public parking lot on the west side of the property that holds approximately 20+ parking spaces. The City of Brookings intends to maintain ownership and maintenance of the parking lot however other alternative options will be considered should it be necessary for the realization of the proposed design solution. ADA accessibility to and from the building will need to be addressed, as the main floor is approximately four feet above the adjacent exterior sidewalk. Meeting accessibility requirements may result in the construction of code compliant ramps and/or elevators depending upon plan proposed. Consideration should be given to the edges of the block context and how it can begin to define exterior program through permanent or temporary events. 3. Area: At the area scale, an industrial area borders the south edge and Downtown Brookings borders the east and north edges of the Armory block. Adjacent buildings and amenities include: retail, restaurants, office buildings, drinking establishments, automotive services, grain silos, and the railroad. 5 The Armory is currently within the B-1 Central Business District. The foundation of this district is to provide a strong supportive retail center. This district places high priority on retail trade, office, personal service, institutional and entertainment center uses. To the south, the Armory block lies adjacent to the I-2 Heavy Industrial zone. Consideration should be given to how the Armory lies next to this industrial area and surrounding roads as it begins to define the railroad crossing at Main Avenue. (See Appendix B for full explanation of Business B-1 Central District.) Historical Context: The Armory is located within the Brookings Commercial Historical District and is listed on the National Historic Register of Historic Places. It is desired that the proposed design solution (if economically and technically feasible) would enable the building to maintain its current historical status in accordance with the Secretary of the Interior’s Standards for Rehabilitation. The reuse of this building could meet the definition of “Rehabilitation” and may qualify for Federal tax credit and state property tax incentives, if all program eligibility criteria are met. Rehabilitation within the Standards is defined as “the process of returning a property to a state of utility through repair or alteration, which makes possible an efficient contemporary use while preserving those portions and features of the property which are significant to the historic, architectural and cultural values.” 6 The National Park Service (NPS), the Internal Revenue Service (IRS), and the South Dakota State Historic Preservation Office (SHPO) jointly administer the 20% rehabilitation tax credit program for the rehabilitation of historic buildings in South Dakota. The program offers a 20% tax credit on the qualified expenditures of a substantial rehabilitation of a certified historic structure. The tax credit applies to the building owner’s federal income tax for the year in which the project is completed and approved. http://history.sd.gov/Preservation/FundingOpps/FedTaxCreditSummary.pdf. To be certified for Federal tax purposes, the building must be a “certified historic structure.” The rehabilitation must meet the Standards for Rehabilitation as determined by the National Park Service, and the rehabilitation must be “substantial.” The project must be income-producing (i.e. owner- occupied residences will not qualify). The National Park Service and Internal Revenue Service have written guidance available online to property owners who want more information about the program and the eligibility criteria. A project must meet all program eligibility criteria in order to use the federal tax credit program. The State Historic Preservation Office (SHPO) and NPS will evaluate the project for compliance with the Standards for Rehabilitation. In addition to the federal 20% tax credit program, the South Dakota Legislature has provided for certain property tax benefits for the rehabilitation of historic structures. If a historic building qualifies for the tax benefit, an eight-year moratorium is placed on the property tax assessment of certified improvements. Property tax assessments may not be increased due to certified rehabilitation of the building for the eight-year period. As with the federal 20% tax credit program, the State Property Tax Moratorium program includes a number of eligibility criteria; the property owner must consult with the 7 SHPO before undertaking any work to ensure that the project will meet all of the criteria. http://history.sd.gov/Preservation/FundingOpps/SPTMOverview2015.pdf. The proposer will work with the State Historic Preservation Office (SHPO) to submit the application to the National Park Service. The SHPO office is available as a resource to provide guidance and interpretation of the Secretary of Interior’s Rehabilitation Standards during the design development and application process. All proposers are strongly advised to consult with SHPO early in the process and prior to undertaking any work on the building. It can be costly and difficult, and is sometimes impossible, to correct work that does not meet the Standards for Rehabilitation. Kate Nelson, Restoration Specialist South Dakota State Historical Society State Historic Preservation Office, 900 Governors Drive Pierre SD 57501-2217 (605) 773-6005 (605) 773-6041 (fax) Kate.Nelson@state.sd.us The Secretary of the Interior’s Standards for Rehabilitation to be used as a guide for this project are as follows: 1) A property will be used as it was historically or be given a new use that requires minimal change to its distinctive materials, features, spaces, and spatial relationships. 2) The historic character of a property will be retained and preserved. The removal of distinctive materials or alteration of features, spaces, and spatial relationships that characterize a property will be avoided. 3) Each property will be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or elements from other historic properties, will not be undertaken. 4) Changes to a property that have acquired historic significance in their own right will be retained and preserved. 5) Distinctive materials, features, finishes, and construction techniques or examples of craftsmanship that characterize a property will be preserved. 6) Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documentary and physical evidence. 7) Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means possible. Treatments that cause damage to historic materials will not be used. 8) Archeological resources will be protected and preserved in place. If such resources must be disturbed, mitigation measures will be undertaken. 9) New additions, exterior alterations, or related new construction will not destroy historic materials, features, and spatial relationships that characterize the property. The new work will be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment. 8 10) New additions and adjacent or related new construction will be undertaken in such a manner that, if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. Additional Conditions Local Historic Review: This project will also be subject to a local “11.1 review” by the Brookings Historic Preservation Commission, pursuant to SDCL 1-19A-11.1. Accessibility: The City of Brookings requires all city-owned and/or city funded new, remodeled, and retrofitted facilities comply with the requirements of the federal Americans with Disabilities Act guidelines and all city ADA related policies, which includes the City ADA Compliance Officer and Brookings Committee for People who have Disabilities will review and approve the project scope, final plans, and bid package of all new construction, remodels, and retrofits of City owned and/or funded facilities. The scope and budget development of capital improvement projects will include the identification of ADA needs related to these projects to ensure compliance and accessibility standards. Project Parameters and Preferred Uses The scope of work will be to repurpose the existing Armory building located in downtown Brookings into a mixed-use facility. Currently, the City of Brookings has not committed to any single reuse concept and welcomes creative development teams to provide a vision on how the Armory can enhance the downtown district. The City of Brookings has been working with a downtown planning committee to identify fundamental relationships of the downtown that are vital to the stimulation and support of economic growth. The Armory has been identified as having the potential of providing needed stimulus to support growth. Items to be considered, but not limited to, as part of the redevelopment of the building: retail, consumer services, community market place, non-profit space, community artisan space, entrepreneurial space, start-up space, collaboration space and residential dwellings. Teams are encouraged to think ‘inside the box’ and consider how to capture and enhance the vertical volume of space within the building. Because the Armory is located within a walking zone, transparency between outdoor space and indoor space needs to be considered. Thinking ‘outside the box’ and creating useable outdoor space is also encouraged. To ensure a mixed-use development solution that is complimentary to the economics of downtown, the following shall be used as a suggestion for the amount of potential uses to be provided: • Development of residential dwellings: max of 30% of overall existing floor area • Development of retail space: minimum of 30% of overall existing floor area • Development of entrepreneurial/start-up and/or community space: minimum of 10% of overall existing floor area In support of the above suggested alternative mixed uses; the community has had the opportunity to provide their feedback through electronic survey. The survey was open to the Brookings public for one week. The results of this survey can be found within the appendix. Overall, the survey indicates that 99% of people who completed the survey believe community space is valuable, 97% believe that community space located downtown is important, and 88% think the Armory’s location can be easily 9 accessed by vehicle or foot. For further elaboration, people were asked to comment on the types of activities they would like to see in the Armory. The full extent of comments can also be found within the appendix. The top activities that responsibilities would like to see included is an indoor market, such as, Bountiful Basket or other food-based sellers and/or event spaces for all ages: children, teens and adults. (See Appendix C for community survey results) (See Appendix D for photos of the existing building) Open House The City of Brookings will host a work-through upon request for all interested development teams. Although the walk-through is not required for consideration, the City strongly encourages all interested teams to see the facility. Contact Information David Merhib Brookings Area Chamber of Commerce Director 414 Main Ave. Brookings, SD 57006 Phone: 605-692-6125 Email: david@brookingschamber.org 10 Submittal Requirements Development teams wishing to be considered for this project should send a proposed project description and a Statement of Interest that outlines their qualifications and experience for a project of this nature. Proposals should include the items listed below. A. Information describing the experience and capacity of the development team (15 points) 1. Relevant Project Experience: i. Project name ii. Project development costs iii. Completion date and photos 2. Key team members’ resumes 3. Project references 4. Financial Qualifications B. Proposed adaptive re-use plan (85 points) 1. Describe your proposed project plan and building re-use. Tuesday, December 1, 2015. 2. How does your adaptive re-use vision address the project parameters? 3. How does your proposed project parameters maintain consistency with the history and vision of downtown? 4. Provide an estimate of parking space demand generated by project. 5. Describe your anticipated vision for funding the project. The City will accept proposals until 3:00 pm on Tuesday, December 1, 2015. Proposals will not be accepted beyond this date unless specifically re-opened by the City Council. One electronic and five (5) hard copies should be submitted to: Jeff Weldon; City Manager 520 3rd Street, Suite 230 PO Box 270 Brookings, SD 57006 Email: jweldon@cityofbrookings.org There will be an Evaluation Committee, which will review all proposals and evaluate the proposals based on the information provided. Short-list firms may be asked to meet with the Evaluation Committee and the City Council. The City Council will make the final decision on awarding the project to one of the proposers but retains the right to reject all proposals. Upon award, the city and awarded proposer will enter into a negotiated development agreement to further delineate the details of the project. Proposers may withdraw their proposal, and city may withdraw its award any time during the development agreement negotiations. The project will not be considered legally binding until said development agreement is executed. Appendix A Appendix A 1. Do you think community spaces are valuable? If no, why? If yes, what do you value in community spaces? What draws you to community spaces here in Brookings or elsewhere? Result: Yes – 99 No - 1 Responses: A space for youth activity or retail space that is not pizza, or a bar, or a second hand store. We need things in this town for teens to do that is not the boys and girls club. Bountiful baskets.... so we can continue to get fresh produce to start/stay healthy Community spaces are a great benefit to the community by allowing groups to use a space that might not otherwise be available. I value the sense of warmth and the welcoming spirit behind community spaces; they can help to make people (especially those new to the community) feel that they belong and are a part of something, help them to form meaningful relationships, connections, etc. For events, get togethers. I've had something to do with the armory since I was small...from home school gym time, acting classes and gymnastics, to now 3 times a week we use it for roller derby. It’s very important to us. Fun, attractiveness, inviting Free community spaces are essential to a vibrant downtown. Right now, I go downtown to get a drink, food, shopping, etc. If there was a free community space downtown, I could go here without having to have an excuse to buy something. Clean, safe, affordable. The ability to see friends, colleagues and to make new connections. interesting design, comfortable, proximity to other amenities, easy access for meeting up with friends & colleagues, lots of places to charge devices and utilize wi-fi, combination of large and small tables for group meetings of different sizes, variety of seating options, opportunities to seek out more private corners for reading or studies, at times - live music... I value space where there is something that all ages can enjoy. They are places for gatherings, for music and art. They can provide a space for a festival or rummage sale. It gets the people together in ways they wouldn't if they were just in a store or restaurant. Spaces for large groups to gather regardless of weather. I belong to a team that needs a flat, clean place to practice their sport. Appendix C It's in a great location, easy to access and it's important to get people together for fun activities that unit a community. In a community space I would want to see cleanliness, a bathroom, places to sit (comfy would be great), an area for nursing moms, good use of the space, bright area with shade but access to the sun, access to water, meetings, I think these things would draw in people and help grow our community. Midwest Maidens Roller Derby uses the space for practices 3 times a week year round, as well as for organization meetings and a community scrimmage. A place for kids and adults to hang out and just have fun Family friendly, useful year round, clean environment A place to get active and involved, up to date, stuff for all ages, or a nice attractive place to hold events I know parks are available for use but I've never known it was possible to use the armory as well as other buildings in Brookings. 2. Do you think community space is important to downtown? If no, why? If yes, what types of community space does downtown need (i.e. market, event space, theater, etc.)? Result: Yes – 97 No – 3 Responses: Farmers markets are greatly needed. Bountiful baskets is looking for a location for food distribution, the armory would be a good space for the food coop. As downtown is being developed it would be great to have "play" space or larger public gathering spaces as an "anchor" of sorts to downtown activities. Bountiful Baskets is in needed of a staging area. This will bring a flow of individuals as well as fresh produce to downtown Brookings year round. Groups are looking for space to meet, all the time. I think an event space would be beneficial. Perhaps a space centered around food + craft.....a space for 'creatives' :) It's perfect location for what it is. Space that offers activity. Appendix C Brookings doesn't have many outside spaces downtown that aren't attached to a business i.e. free. It would be wonderful if we had a market or a shared event space that could house different attractions (yoga classes, drawing classes, bands, etc.) I think an affordable arcade and hangout would be good for middle aged kids/teens. Grocery store, in particular. Yoga spot. Dog exercise area. It would be wonderful to have a mini indoor market with fresh produce all year round. The more I travel to other cities (mostly in Europe) the more I love to see these markets. They are truly wonderful. Live music venues/opportunities would be super helpful... In an area of the country where the weather is often not conducive to being outdoors, I think an indoor recreation area would benefit the entire community. Edinborough Park in Edina Minnesota is an excellent example of a great indoor gathering space. There are indoor gardens with walking paths, a playground area for young kids, basketball courts, a swimming pool, an indoor track, and a cafe/coffee shop. I love the idea of a pool with slides and activities for younger children, as well as a deeper swimming pool area for older children and adults to encourage fitness in the community. Theater performance space for music and plays. Outdoor seating for dining. Meeting areas for community organizations or small groups. Market, space for Bountiful Basket, event space Event space/more welcoming farmer's market space Would love to see a farmer's market that could be accessed all year long. A multipurpose space would be amazing, where vendors could come in on one day for farmers markets and there could be a safety event one and a children's community play the next! Market. Although this might not be the best fit for the armory building, I would love to see a mini golf course open in Brookings. It would be a great addition for family fun. It is a central area where everyone is able to get to. Parking is the only problem with this though. I would like to see something for the young teens. When my kids were young they had the skating rink, where they could see their friends, have fun, and you knew they were safe. There is not much for this age group to do and I think it will help keep them out of trouble and encourage positive fun. Indoor playground -play space Appendix C Event space, a market would be neat, or a newer and more active activity space where events are held for all ages indoor farmers market during cold months. Alternative space for the community to use. A nice whole foods/farmers market centralized downtown main st. would draw in more people. Also, an outdoor event space would be amazing! 3. Do you think the Armory's location can be easily accessed by vehicle or foot for community space? If no, how can accessibility be improved? Result: Yes – 88 No – 12 Responses: The way they redid the road, leaves, a lot to be desired. Extra bike racks are always a good idea. More places to park. It is already hard enough to find a spot downtown business/restaurant area most times without many people wanting to go into that building. If it was a community center we would be even more overcrowded. More parking spaces might be nice could be improved with safer bicycle access to GET to it, though First, the parking downtown is problematically limited. Secondly, I have massive reservations about the safety of south Main St., particularly as it relates to children and biking. I would love to see the bike path expanded to make the entire downtown, including the library and children's museum, SAFELY accessible to bike and foot traffic from the rapidly-growing southwest side of town. More parking spaces. If large events are held there, there is not enough spaces for the people to park. There are not many parking options Parking is tuff at that spot more parking options I believe parking will be an issue of a large number of people will access the space. Appendix C Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D Appendix D