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HomeMy WebLinkAbout2016_03_15 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Chambers, Room 3105:00 PMTuesday, March 15, 2016 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 PM CITY COUNCIL MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3.ID 2016-212 Board of Equalization Process Review from Brookings County Director of Equalization Chris Lilla Appeal Process GuideAttachments: - Council Questions / Discussion - Estimated Time: 15 minutes 4.ID 2016-0214 Quarterly Campus / Community Meeting - Council Questions / Discussion - Estimated Time: 30 minutes 5.ID 2016-215 Presentation on the 2015 Research on Brookings Poverty Rates and Availability of Affordable Housing, by Holly Tilton Byrne, Sustainability Council Chair ReportAttachments: - Council Questions / Discussion - Item to return to Council for consideration or adoption at later date - Estimated Time: 15 minutes 6.ID 2016-216 Action on Comprehensive Master Plan Advisory Committee appointments Action: Motion to Approve, Request Public Comment, Roll Call Page 1 City of Brookings March 15, 2016City Council Meeting Agenda 7.ID 2016-217 Action on Site Selection for proposed Brookings Recreation Center. P&R Board Meeting Minutes Informational Analysis Presentation Wiese Addition Fishback Soccer Park East Brookings Business & Industry Assoc. Letter Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 8.ID 2016-219 City Council Ex-Officio Reports 9. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 10. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, David M. Meyer, Ope Niemeyer, Jael Thorpe Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 2 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-212,Version:1 Board of Equalization Process Review from Brookings County Director of Equalization Chris Lilla Summary: Presentation by Chris Lilla, Brookings County Director of Equalization Attachments: 2016 Appeal Process Guide City of Brookings Printed on 3/10/2016Page 1 of 1 powered by Legistar™ 2016 APPEAL PROCESS GUIDE FOR LOCAL AND COUNTY AND CONSOLIDATED BOARD OF EQUALIZATION MEMBERS NOTICE TO BOARDS OF EQUALIZATION and PROPERTY OWNERS PRODUCTIVITY VALUATION FOR 2016 ASSESSMENTS All agricultural land is to be assessed using th e productivity valuation method. Information concerning this valuation process and the data used to establish the values is available from your Director of Equalization and at the Department of Revenue and Regulation web site at: http://www.state.sd.us/drr2/propspectax/property/productivity.htm It is important to remember that a property is to be valued fairly and uniformly. A property cannot be assessed higher than actual market value and cannot be assessed higher than other comparable properties. It is also important to remember that the productivity valuation system is being phased in over the next several years. If anyone has questions on this, please contact your local Director of Equalization or the Department of Revenue and Regulation. LOCAL BOARDS OF EQUALIZATION ALL BOARD MINUTES SHALL BE TRANSMITTED TO THE DEPARTMENT OF REVENUE. THE SECRETARY OF REVENUE HAS THE POWER TO REVIEW AND INVALIDATE ANY ACTIONS FOR WHICH THERE IS NO LEGISLATIVE AUTHORITY. PLEASE NOTE: Appeal to the local board must be perfected by mailing or by filing a written notice of appeal with the clerk of the local board. Filing means “in the hands” of the clerk. Postmarked by the deadline is considered timely mailing. Any lessee responsible for payment of taxes pursuant to the provisions of a lease shall be considered the taxpayer and may also appeal the valuation, classification, and taxable status of the property. COMPOSITION The local board of equalization consists of the board of supervisors of each township or the governing body of each incorporated municipality, together with a member of the school board or school boards whose district comprises all or a part of the township or m unicipality. TIME AND PLACE OF MEETING The local board of equalization shall begin meeting on the third Monday of March and adjourn no later than the following Friday. The meeting shall be at the office of the clerk or finance officer of the township or municipality. DUTIES The township clerk or municipal finance officer acts as the clerk of the local board of equalization. It is his/her responsibility to keep an accurate record of all changes made in assessments as well as a record of the proceedings. The clerk must note all appeals in the board minutes and on the form PT 17. The local board of equalization has the duty to hear and decide appeals within the five days. A written decision must be sent within seven days after adjournment. Any appeals not resolved by the local board are considered as no change. It is the clerk's responsibility to help property owners complete the form PT 17. If a quorum is not present, the clerk has the authority to adjourn the meeting and announce the time of the next meeting. It is the duty of the board to certify the accuracy of the assessment roll and deliver it to the director of equalization on or before the fourth Monday in March, along with a copy of the minutes and all completed PT 17 forms. The board is to review all properties to ensure there is equalization of the assessments and that all property is listed. Prior to adding omitted property or increasing an assessment on property, the board must notify the property owner of the proposed addition or increase and the time and place of the board meeting at which the addition or increase will be considered. The board must give a property owner an opportunity to appear before the board or submit written documentation concerning the addition or increase. The local board of equalization does not have the authority to hear appeals on owner -occupied status. They may inform the Director of Equalization of errors in owner-occupied status. The local board does not have the authority to correct or change the level of assessme nt of property types. BEFORE A VALUE CAN BE INCREASED - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the change. BEFORE A PROPERTY CAN BE ADDED TO THE ASSESSMENT ROLL - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the addition. The director of equalization has the right to appeal any decision of the local board to the county board. If the director does appeal a decision, it is his/her responsibility to notify the property owner, local board and county auditor by submitting the PT 16 by April 19, 2016. It is the duty of the board to take action on each appeal. The board's action must be included in the minutes. The board has the authority to equalize assessments between individual parcels of property, but does not have the authority to change the level of assessment between classes of property. Local boards must complete their work within five days. School board members may vote only on the appeals involving property located within their respective district. Local boards must notify each appellant of the decision affecting his/her property in writing within seven days after the adjournment of the local board of equalization (April 1, 2016). MARCH 28, 2016 - clerk of local board SHALL return to the assessor the assessment roll and the complete record of the proceedings. COUNTY BOARD OF EQUALIZATION ALL BOARD MINUTES SHALL BE TRANSMITTED TO THE DEPARTMENT OF REVENUE. THE SECRETARY OF REVENUE HAS THE POWER TO REVIEW AND INVALID ANY ACTIONS FOR WHICH THERE IS NO LEGISLATIVE AUTHORITY. PLEASE NOTE: Appeal to the county board must be perfected by mailing or by filing a written notice of appeal with the clerk of the county board. Filing means “in the hands” of the clerk. Postmarked by the deadline is considered timely mailing. Any lessee responsible for payment of taxes pursuant to the provisions of a lease shall be considered the taxpayer and may also appeal the valuation, classification, and taxable status of the property. COMPOSITION The county board of equalization consists of the county commissioners. The county auditor acts as the clerk of the county board. The county auditor's responsibilities are the same as those described for the clerk of the local boards. TIME AND PLACE OF MEETING The county board of equalization begins meeting on the second Tuesday in April and must complete its work no later than three weeks after the second Tuesday in April. The county board meets at the county courthouse. DUTIES The county board of equalization has all the power, authority and duties of a local board of equalization in all unorganized territories. A county board of equalization may: (1) Correct clerical errors of the assessment roll; (2) Hear appeals from individuals regarding aggregate assessments, classification and equalization; (3) Equalize between taxing districts and between classes of property. The board shall raise or lower, if necessary, each class of property on a percentage basis covering the class as a whole within the assessment district; (4) Hear appeals of owner-occupied status. The county board DOES NOT HAVE THE AUTHORITY to raise or lower the assessment of an individual parcel of property if it would cause the county board to reassess all property within the taxing district. The county board DOES HAVE THE DUTY to ensure all property is listed on the assessment roll. BEFORE A VALUE CAN BE INCREASED - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the change. BEFORE A PROPERTY CAN BE ADDED TO THE ASSESSMENT ROLL - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the addition. The county board of equalization shall give written notice of its decision to be postmarked on or before the Friday following its adjournment to each person owning property on which action was taken and to the clerk of the affected local board of equalization. (May 6, 2016) CONSOLIDATED BOARD OF EQUALIZATION ALL BOARD MINUTES WILL BE REVIEWED BY THE DEPARTMENT OF REVENUE. THE SECRETARY OF REVENUE HAS THE POWER TO REVIEW AND INVALID ANY ACTIONS FOR WHICH THERE IS NO LEGISLATIVE AUTHORITY. PLEASE NOTE: Appeal to the consolidated board must be perfected by mailing or by filing a written notice of appeal with the clerk of the local board. Filing means “in the hands” of the clerk. Postmarked by the deadline is considered timely mailing. Any lessee responsible for payment of taxes pursuant to the provisions of a lease shall be considered the taxpayer and may also appeal the valuation, classification, and taxable status of the property. Any county, municipality, school, and township may agree by reso lution to consolidate the local board of equalization with the county board of equalization no later than the second Tuesday of November. The resolution shall state the number of members from each governing board that will sit as a consolidated board of equalization. COMPOSITION The consolidated board consists of the county commissioners and members from the local board of equalization, which may include township supervisors or city commissioners, and school board members. TIME AND PLACE OF MEETING The consolidated board of equalization begins meeting on the second Tuesday in April and must complete its work no later than three weeks after the second Tuesday in April. The consolidated board meets at the location agreed upon by the governing bodies. DUTIES The consolidated board of equalization may: (1) Correct clerical errors of the assessment roll; (2) Hear appeals from individuals regarding aggregate assessments, classification and equalization; and (3) Equalize between taxing districts and between classes of property. The board shall raise or lower, if necessary, each class of property on a percentage basis covering the class as a whole within the assessment district. VOTING BY CONSOLIDATED BOARD Municipal, school and township board members may participate and vote only regarding property within the boundaries of each member’s respective taxing district. The county commissioners shall be a majority of the members eligible to vote on the property valuation in question. A consolidated board of equalization SHALL NOT act on matters that are within the jurisdiction of the county board of equalization. The actions that are within the jurisdiction of the county board of equalization jurisdiction are actions on exempt property and owner-occupied status. BEFORE A VALUE CAN BE INCREASED - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the change. BEFORE A PROPERTY CAN BE ADDED TO THE ASSESSMENT ROLL - notice has to be given to the property owner to allow him/her a chance to appear before the board to discuss the addition. The consolidated board DOES NOT HAVE THE AUTHORITY to raise or lower the assessment of an individual parcel of property if it would cause the county board to reassess all property within the taxing district. The consolidated board DOES HAVE THE DUTY to ensure all property is listed on the assessment roll. The consolidated board of equalization shall give written notice of its decision to be postmarked on or before the Friday following its adjournment to each person owning property on which action was taken. (May 6, 2016) OFFICE OF HEARING EXAMINERS A publication explaining the proceedings is available to anyone appealing to the OHE. It will be sent to property owners and counties when their hearings are scheduled. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0214,Version:1 Quarterly Campus / Community Meeting Summary: President Chicoine and SDSU representatives will meet jointly with the city council to discuss campus/community issues. City of Brookings Printed on 3/10/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-215,Version:1 Presentation on the 2015 Research on Brookings Poverty Rates and Availability of Affordable Housing, by Holly Tilton Byrne, Sustainability Council Chair Summary: Holly Tilton Byrne, Chair for Brookings Sustainability Council, will provide an overview of the enclosed report,2015 Research on Brookings Poverty Rates and Availability of Affordable Housing. Background: In 2014, the Brookings Sustainability Council developed The Brookings Benchmarks Report consisting of 56 sustainability “indicators.” Each fit under one or more of 11 Sustainability Principles of regional economy, community design, community knowledge, native plants and animals, smart energy, green building, reasonable mobility, clean water, smart resource use, healthy local food and healthy air. The indicators are intended to help Brookings to more clearly understand our record of sustainability and track success. A regional economy indicator measured the percent of residents to be living in poverty was 22.4%. The benchmark report also cited 33% of homeowners and more than 50% of renters are living beyond their means. The Council determined additional information in the area of poverty and housing was needed to verify the data. Sustainability Council intern, Morgan Vetch, funded by the College of Education and Human Services at South Dakota State University, collected additional data poverty and housing data from the U.S. Census Bureau and assistance programs throughout Brookings and prepared the enclosed report, 2015 Research on Brookings Poverty Rates and Availability of Affordable Housing . Attachments: Report City of Brookings Printed on 3/10/2016Page 1 of 1 powered by Legistar™ 1 2015 Research on Brookings Poverty Rates and Availability of Affordable Housing City of Brookings Sustainability Council Morgan T. Vetch November 2015 2 Abstract In 2014 the Brookings Sustainability Council organized the Brookings Benchmark Baseline Sustainability Report. The report’s purpose was to measure progress toward sustainability that was reliable. It included 58 indicators that fit under one or more of the 11 sustainability principles that include regional economy, community design, community knowledge, native plants and animals, smart energy, green building, reasonable mobility, clean water, smart resource use, healthy local food and healthy air. The report, under the principle of regional economy, determined that an indicator that measured the percent of residents to be living in poverty was 22.4%. The benchmark report also determined 33% of homeowners and more than 50% of renters are living beyond their means. The complete benchmark report was presented to the Brookings City Council on July 15, 2014. It was clear from the response of the City Council that more detailed information was needed to better understand the poverty indicator. The Sustainability Council developed a research project to verify the poverty and affordable housing rates in Brookings. Data was collected from the U.S. Census Bureau and many assistance programs throughout Brookings. Correlating the data proved challenging as each organization tracked information differently as they focused on different needs. Similarities were seen in poverty rating, school lunch program and affordable housing. The data all agreed with a 22.4% poverty level. South Dakota State University students influence the community but did not have an adverse impact on the poverty rating. People who live in group settings, such as care facilities, nursing homes, jails and first and second year SDSU students, who live on campus, are not part of the poverty figures by the U.S. Census Bureau. The Poverty Report was put together through the direction of the City of Brookings Sustainability Council with financial support from the College of Education and Human Sciences at South Dakota State University. 3 Index Introduction 4 Definitions 5 Poverty 6 Housing 9 Challenges 12 Conclusion 13 Summary 13 Reference Guide 15 Assistance Programs 16 4 Introduction The City of Brookings Sustainability Council is invested in the wellbeing and betterment of the city. The population of Brookings is just over 22,000 people. The community is home to South Dakota State University, the largest institution of higher education in the state with about 12,500 students. Of the total enrollment for the fall of 2015, 10,468 students attend class on the Brookings campus. SDSU’s methodology for reporting on-campus students is to count undergraduate students taking at least one course on the main campus as on-campus, and to consider all graduate, undergraduate first time students and professional students as on- campus students. Data collected in the initial Brookings Benchmarks Baseline Report raised concerns about the poverty rate and affordable housing in the city of Brookings. The Sustainability Council developed a research project, which was sponsored by South Dakota State University to review original data relating to poverty and housing in Brookings. Every household is subject to its own unique circumstance, which is why poverty cannot be defined fully by a salary range even though the U.S. Census Bureau is limited to this incomplete definition. A portion of the population struggles financially to pay for basic needs, but does not qualify to receive financial assistance from state or federal programs because the total family income is too high. The focus of this report has been to understand the poverty level in greater detail and the available programs for people in financial need. The purpose of this report is to evaluate needs and help to assist in finding a solution beyond basic financial assistance. Data for this report were gathered from local assistance programs to quantify the percentage of people seeking aid. Affordable housing is a major component of this research project because the Sustainable Benchmark Report revealed a lack of available affordable housing. There is a limited availability of housing units in general, and what is available, is not affordable to those seeking it. It is important to note that the 22.4% originally identified in Brookings Benchmarks does not include the institutionalized population because they are considered to have a place to live and a meal plan (ex: students living in campus housing, people in prison, people in care facilities, etc.). This means more than one in five people living in public housing units are living at or below the poverty level. Though there are many aspects to poverty, income is the most uniform way to measure poverty. This research validated the 22.4% poverty rate determined by the US Census Bureau. 5 Definitions Listed below are American Community Survey terms with their respective definitions to provide clarity while reading this report.1 Housing Unit: A housing unit may be a house, an apartment, a mobile home, a group of rooms or a single room that is occupied (or, if vacant, intended for occupancy) as separate living quarters. Gross Rent: Gross rent is the contract rent plus the estimated average monthly cost of utilities (electricity, gas, and water and sewer) and fuels (oil, coal, kerosene, wood, etc.), if these are paid by the renter (or paid for the renter by someone else). Gross Rent as a Percentage of Household income: a computed ratio of monthly gross rent to monthly household income (total household income divided by 12). The ratio is computed separately for each unit and is rounded to the nearest tenth. Units for which no rent is paid and units occupied by households that reported no income or a net loss comprise the category, “Not computed.” Vehicle: These data sets show the number of passenger cars, vans, and pickup or panel trucks of one-ton capacity or less kept at home and available for the use of household members. Vehicles rented or leased for one month or more, company vehicles, and police and government vehicles are included if kept at home and used for non-business purposes. Dismantled or immobile vehicles are excluded. Vehicles kept at home but used only for business purposes also are excluded. Poverty Status: poverty is defined at the family level and not the household level, the poverty status of the household is determined by the poverty status of the householder. Households are classified as poor when the total income of the householder’s family is below the appropriate poverty threshold. (For nonfamily householders, their own income is compared with the appropriate threshold.) The income of people living in the household who are unrelated to the householder is not considered when determining the poverty status of a household, nor does their presence affect the family size in determining the appropriate threshold. The poverty thresholds vary depending on three criteria: size of family, number of related children, and, for 1- and 2-person families, the age of householder. Income in the past 12 months: The data on income were derived from answers to Questions 47 and 48 in the 2013 American Community Survey (ACS), which were asked of the population 15 years old and over. “Total income” is the sum of the amounts reported separately for wage or salary income; net self- employment income; interest, dividends, or net rental or royalty income or income from estates and trusts; Social Security or Railroad Retirement income; Supplemental Security Income (SSI); public assistance or welfare payments; retirement, survivor, or disability pensions; and all other income. Per Capita Income: Per capita income is the mean money income received in the past 12 months computed for every man, woman, and child in a geographic area. It is derived by dividing the total income of all people 15 years old and over in a geographic area by the total population in that area. Note: income is not collected for people under 15 years old even though those people are included in the denominator of per capita income. 1 Code Lists, Definitions, and Accuracy, these definitions along with many others can be found under the “Subject Definitions” option. 6 Poverty A simple definition of poverty is when an individual is unable to meet their basic needs. These needs vary from case to case. For example, poverty can be experienced in terms of affordable access to nutritious food, proper clothing for weather conditions, adequate housing, or medical care. The census bureau developed a more quantitative explanation where poverty is determined in terms of annual income thresholds according to family size before taxes. Poverty Thresholds for 2014 Size of family unit Related Children Under 18 years none 1 2 3 4 5 6 7 8 or more 1 person per household under 65 yrs $ 12,316 65 and over $ 11,354 2 people per household under 65 $ 15,853 $ 16,317 65 & over $ 14,309 $ 16,256 3 people per household $ 18,518 $ 19,055 $ 19,073 4 people per household $ 24,418 $ 24,817 $ 24,008 $ 24,091 5 people per household $ 29,447 $ 29,875 $ 28,960 $ 28,252 $ 27,820 6 people per household $ 33,869 $ 34,004 $ 33,303 $ 32,631 $ 31,633 $ 31,041 7 people per household $ 38,971 $ 39,214 $ 38,375 $ 37,791 $ 36,701 $ 35,431 $ 34,036 8 people per household $ 43,586 $ 43,970 $ 43,179 $ 42,485 $ 41,501 $ 40,252 $ 38,953 $ 38,622 9 people or more $ 52,430 $ 52,685 $ 51,984 $ 51,396 $ 50,430 $ 49,101 $ 47,899 $ 47,601 $ 45,768 Figure 1. Poverty threshold values by family size and number of related children under 18 years of age for 2014 from the US Census Bureau data. Percent of families and people whose income fell in poverty level 2010 2011 2012 2013 All families 6.90% 8.60% 8.60% 8.40% w/Children under 18 10.60% 13.30% 11.30% 9.70% w/Children under 5 only 30.10% 31.20% 24.60% 18.90% Married couple families 4.00% 3.40% 4.00% 4.90% w/Children under 18 4.80% 5.40% 6.50% 9.40% W/Children under 5 only 18.60% 12.30% 9.40% 12.70% *Families with female householder and no husband present 19.00% 30.00% 24.60% 20.50% Figure 2. Percent of families and people whose income fell below the established poverty level calculated by the American Community Survey. It is important to note income ranges are based on national averages that do not account for cost of living differences among the states or individuals. In addition, the institutionalized population is excluded in all of the US Census and American Community Survey poverty calculations because, again, they are considered to be housed and have a meal plan. 7 The 2013 American Community Survey Estimate reports a 22.4% poverty rate for the City of Brookings. In other words, more than 1 in 5 people are living at or below the poverty income threshold. This figure is validated due to the high participation in local and federal assistance programs and has decreased significantly from 25.1% in 2010 and less noticeably from 22.5% in 2012. Unemployment Brookings County had a 3.9% unemployment rate in March 2015.2 This is favorable because it can be assumed that most all of the able-bodied workforce is employed. Brookings County unemployment rate is slightly higher than the South Dakota rate at 3.5%3 and is notably lower than the United States as a whole at 5.5%, according to the US Bureau of Labor Statistics. 4 SDSU Influence Freshmen and sophomores are required to live on campus unless that requirement is waived by Student Affairs to allow a student to live at home or off campus based on certain circumstances. The two-year on-campus requirement is within best practices, nationally, where statistics show students that live on campus the first two years of college have a greater opportunity to graduate and graduate on time. The vast majority of juniors, seniors, and graduate students live off campus. Approximately 4,000 to 4,500 juniors and seniors, roughly 1,700 graduate and professional students attend SDSU each year. The university offers on-campus living space for approximately 750 upper division students, in addition to limited married student housing.5 Between December and May each year, remaining students search for housing for the following school year. Due to limited availability of housing in Brookings, those spaces are quickly rented, and in varying conditions. High demand for rentals allows for limited maintenance and landlords are able to rent poorly maintained units for a substantial rate. According to Jeff Vostad, head of the TRIO Programs at SDSU, 36% of all students are low income TRIO is an SDSU program available to motivate and support underrepresented students. To qualify as underrepresented, students must meet one of the following criteria: first generation student, Pell-eligible, less than 50% of financial need met, ACT of 19 or lower, Veteran, and/or student with a disability. At least 63% of SDSU students fit these criteria. 2 The 3.9% unemployment rate is according to the US Bureau of Labor Statistics: http://beta.bls.gov/dataViewer/view/timeseries/LAUCN460110000000003 3 The 3.5% rate available at http://data.bls.gov/timeseries/LASST460000000000003 4 The 5.5% rate is available at http://data.bls.gov/pdq/SurveyOutputServlet 5 Data retrieved from SDSU Housing and Residential Life. 8 Household and Family Income The City of Brookings has wide range of income levels that greatly affect the average and median income levels. It is notable that Brookings city and county have a similar trend in household and per capita income; city household and per capita income are higher than the county. Brookings County has a 17.8% poverty rate whereas the City of Brookings has a 22.4% poverty rate. Many assumptions can be made by looking at the income and poverty numbers. 2013 Average Income Household Income Per Capita Income Family Income City of Brookings $ 55,592 $ 21,382 $ 77,829 Brookings County $ 59,474 $ 23,105 $ 77,129 South Dakota $ 49,495 $ 25,740 $ 77,395 United States $ 73,487 $ 28,155 $ 85,588 Figure 3. Average household, per capita and family income for 2013.6 Brookings County is ranked 32nd out of South Dakota’s 66 counties for median household income according to the 2013 American Community Survey estimate. Household income in the first 16 counties is less than $40,000 per year. The poorest county, Shannon, listed at $25,648 and the richest county, Lincoln, listed at $74,751, which will affect the overall state average. Five South Dakota counties bordering Brookings had higher household yearly incomes: Hamlin more than $7,000 per year higher than Brookings; Duel, Kingsbury, and Moody more than $4,000 per year; and Lake more than $2,000. South Dakota State University students have an influence on the per capita and average household incomes but the true impact is uncertain. Students living off campus will most likely live in household units rather than family units and some commute 60 miles or more. An item to consider when evaluating the above income statistics is whether the student population will have more effect on total household income than on family income. 6 These values are accessible by searching each respective geography through the census.gov website and then clicking on the QuickFacts link. 9 City of Brookings: Family Income and Affordable Housing Allowance Family income Number of families Affordable housing monthly cost ($) Less than $10,000 111 < $250 $10,000 to $14,999 157 $250 $15,000 to $19,999 104 $375 $20,000 to $24,999 252 $500 $25,000 to $29,999 185 $625 $30,000 to $34,999 208 $750 $35,000 to $39,999 267 $875 $40,000 to $44,999 174 $1,000 $45,000 to $49,999 228 $1,125 $50,000 to $59,999 470 $1,250 $60,000 to $74,999 467 $1,500 $75,000 to $99,999 546 $1,875 $100,000 to $124,999 397 $2,500 $125,000 to $149,999 284 $3,125 $150,000 to $199,999 192 $3,750 $200,000 or more 152 $5,000 total 4194 Figure 4. City of Brookings family income for 2013 with estimated affordable housing cost.7 Affordable Housing A person is considered to live in affordable housing when each month’s total rent/mortgage, utility bill, gas, and insurance charges total less than 30% of the total household income.8 The above table illustrates what affordable housing situations look like for the measured family incomes for the City of Brookings in 2013. HUD Fair Market Rent Values for Brookings County Bed Efficiency 1 bed 2 bed 3 bed 4 bed Monthly rent $ 450 $ 523 $ 708 $ 1,043 $ 1,254 Monthly income necessary $ 1,500 $ 1,743 $ 2,360 $ 3,477 $ 4,180 Yearly income necessary $ 18,000 $ 20,920 $ 28,320 $ 41,720 $ 50,160 Figure 5. HUD Free Market Rent Values for Brookings County. 7 These values were calculated using the equation (example income*30%=housing affordability) to demonstrate the number of Brookings families that can afford on housing expenses per month. 8 The US Department of Housing and Urban Development determines the rate at which a house is to be considered affordable which equates to 30% of a person’s income: http://portal.hud.gov/hudportal/HUD?src=/program_offices/comm_planning/affordablehousing 10 The Housing and Urban Development Free Market Rent values 372 families cannot afford an efficiency-housing unit in Brookings. 15% of families cannot afford a 1 bedroom housing unit. 809 families could not afford a 2-bedroom housing unit. In 2013, 45.9% of renters spent 35% or more of their monthly income on housing costs alone according to the American Community Survey in Brookings. Brookings has income-based housing where rent is based on family income but availability is limited. Demand for these units is high, therefore they remain full. Family and elderly are given top priority. Educational Attainment Education levels are broken down into seven categories by the United States Census Bureau, ranging from less than ninth grade to graduate/professional degree. A majority, 56.1%, of the City of Brookings residents have an associate’s degree or higher. 38.3% for the Brookings residents have a high school diploma and may have taken some college courses. A small portion of the population, 5.5%, did not complete high school. Educational Attainment Education Level % Population Less than 9th grade 2.1% 9th-12th grade (no diploma) 3.4% High School Diploma(or equivalent) 21.4% Some college (no degree) 16.9% Associate's Degree 8.6% Bachelor's Degree 29.0% Graduate or Professional Degree 18.5% Figure 6. Educational attainment of people over 25 years of age for the City of Brooking in 2013, American Community Survey.9 9 http://factfinder.census.gov/faces/tableservices/jsf/pages/productview.xhtml?src=bkmk 11 Age Brookings residents have a relatively even distribution of people in the various age ranges with the exception of the 15-19, 20-24, and the 25-34 year ranges. Residents in the age range of 15- 34 make up 53% of the Brookings population per the 2013 reports the remainder of the population indicates 14.3% are in the rage of 0-14 years and 33.2% are in the 35-85 plus age range. City of Brookings: Age 5 and under 5.0% 5 to 9 years 4.7% 10 to 14 years 4.6% 15 to 19 years 14.0% 20 to 24 years 26.0% 25 to 34 years 13.5% 35 to 44 years 8.5% 45 to 54 years 7.4% 55 to 59 years 4.6% 60 to 64 years 3.4% 65 to 74 years 4.1% 75 to 84 years 2.7% 85 and older 1.5% Figure 7. Distribution of Brookings residents by age for 2013 according to the American Community Survey.10 10 http://factfinder.census.gov/faces/tableservices/jsf/pages/productview.xhtml?src=bkmk 12 Challenges This report recognizes challenges in collecting and evaluating data. The topic covered by this report is very broad which attributes to it having many limitations. The concept of poverty can vary from person to person even organization to organization. The U.S. Census Bureau’s definition is based on an income range but does not include cost of living. Data provided by the U.S. Census Bureau is not provided for every year. Lack of yearly data along with the various methods each organization retained data makes it difficult to form direct correlations between organizations. This report focused on the City of Brookings but some data were not available for the city, therefore Brookings County data were used. A lack of transparency is noted as data were collected differently by each source. A completely comprehensive report is impractical; therefore some areas relating to poverty were unable to be addressed such as medical needs. Below is a list of more specific challenges. • Poverty as defined by the US Census: It is important to note that the census income ranges defining poverty are based on national averages that do not account for cost of living differences among the states or for individuals. • SDSU students influence on data: Students are counted in the total population. If they claim Brookings as their residence, they will then be included in housing and income data if they are living in off campus housing units. The total number of SDSU students cannot be accurately subtracted from Brookings’ total population. • Limited data available: The last official census was in 2010. The American Community Survey does random samplings and calculates five-year estimates. The American Community Survey 2013 estimate is the most up to date data available for a city the size of Brookings. This was the primary source of information for this report and all data compared to census values were compared to 2013 data sets when available. However, not all of the data are transparent and some data sets cannot be directly correlated due to a lack of a uniform reporting system among the sources. • For all data labeled “Brookings County” city data was unavailable: Because the City of Brookings is not a large metropolitan area, it is not studied as thoroughly as larger and more heavily populated areas in the US. Brookings County data was used when City data was not available. • Transparency and availability of data: All data collected could not be collected consistently from each organization allowing direct correlation from one data set to another. 13 Conclusion Poverty can be defined by income limits, but in order to understand poverty, one must look into aspects of affordable housing, nutritious food access, fair work environments, and other region-specific factors. A direct correlation of data is difficult due to the different aspect of the programs evaluated. Correlations were found in the poverty rate, school lunch program, and affordable housing. The poverty rate for the city of Brookings was identified at 22.4%. This rate is similar to the number of free lunches provided in the Brookings Schools; approximately one in four students, or 25%, receive free or reduced school lunches and breakfasts. Affordable housing numbers were lower than both the poverty and school lunch program: approximately 19.3% could not afford a two-bedroom housing unit. Averaging the high and low percentages from the school lunch program and affordable housing numbers calculate to 22.2%, which is very close to the poverty level of 22.4% identified by the U.S. Census Bureau. Brookings has many assistance programs available for people who struggle financially. Information gathered from the assistance programs in Brookings did not allow for the ability to determine the percentage of the population using each program. Data collected did indicate there is a need for these assistance programs as there is a consistent demand on them through the years. Summary This study was conducted on behalf of the City of Brookings Sustainability Council with the financial support from the College of Education and Human Sciences at South Dakota State University. Poverty was researched at the local level with a heavy emphasis on assistance program participation and affordable housing availability. Many assistance programs and financial aid resources were researched and leaders in these programs were interviewed. There is consistently high participation in these programs and many are growing and routinely running out of funds on a yearly basis. This participation is validation that many people are seeking assistance. It is also important to recognize many programs, including but not limited to the Food Pantry, My Neighbor Program, and Ministerial Association, are sources of once per year aid. Therefore, their numbers accurately represent individuals and family units who have not been able to live within their means at least once in the past year. Affordable housing is a component of the City of Brookings poverty rate, and this topic needs further investigation. Data regarding affordable housing is not readily available and is not regularly measured. Renters’ living conditions would also be a valuable factor to include. According to the American Community Survey, 45.9% of renters spent 35% or more of their monthly income on housing costs alone in 2013. This either indicates that wages are too low to support individuals and families or housing costs are too high for people to afford, or a combination thereof. 14 Data collected for this report validated the Brookings poverty level rate identified by the U.S. Census Bureau (22.4% in 2013). This rate is justifiable by the free and reduced school lunch program participants and the number of people unable to afford housing is congruent. The school lunch program provided approximately 25% of the students with free or reduced lunches. Affordable housing numbers indicated approximately 19.3% of the Brooking population could not afford adequate housing. Although the poverty level, affordable housing, and school lunch programs compile different data, they provide similar numbers. SDSU contributes to the community numbers but did not influence the overall poverty rating, as the U.S. Census Bureau counts people living in a group setting differently. The City of Brookings Sustainability Council is committed to the betterment of the community and will be actively exploring avenues to reduce the poverty rate to the best of their ability. With the support of SDSU, further studies will be made to expose and ultimately reduce hardship of the working poor. 15 Reference Guide American Community Survey – http://www.census.gov/programs-surveys/acs/ Barbara Thompson, Brookings Area Habitat for Humanity Executive Director Brittany Thompson, Feeding Brookings Representative Cathy Ching, Project Coordinator for the Brookings Backpack Project Chris Lilla, Deputy Director of Brookings County Equalization Dana Whitehouse, Inter-lakes Community Action Partnership: Housing Rehabilitation Program ______Manager Dawn Twedt, My Neighbor Service Director Jeff Vostad, Director of the SDSU TRIO Program Joyce Dragseth, Director of Brookings County Equalization Kelsey Stoltenberg, Healthy Lifestyles Coordinator for the Brookings Boys and Girls Club Kimberlee Davis, Census Bureau Data Analyst Norma Nusz-Chandler, Instructor of Construction Management at SDSU Patty Bacon, Brookings City Council Member South Dakota State University - http://www.sdstate.edu/ Trish Jackson, previous Researcher and Professor of Geography at SDSU Laura Duba, Brookings School Lunch Program Director United States Census Bureau – http://www.census.gov/ United States Housing and Urban Development – http://www.hud.gov/ United States Bureau of Labor Statistics – http://www.bls.gov/ Vonda Kirkham, Harvest Table Coordinator Weiwei Zhang, Director of the State Data Center 16 Assistance Programs and Other Financial Services Brookings has a wealth of assistance programs and services that are meant to assist and enable individuals and families who are faced with unfavorable circumstances. They include, but are not limited to, affordable housing programs, reduced cost childcare, assistance paying monthly bills, and grocery giveaways. These programs have proved to be successful and are much appreciated by participants. The following is a list of organizations contacted for this report with a brief summary. Boys and Girls Club of America The Boys and Girls Club offers three programs: Clubhouse, Traditional Club, and the Teen Center. The Clubhouse has 82 children enrolled from ages three to kindergarten and regular attendance is about 25 children each day. The Traditional Club has 915 children enrolled from grades first through sixth and about 350-400 children attend each day. The Teen Center has 272 teens enrolled from grades seventh through twelfth and approximately 80 teens attend each day. The yearly fee of $20 is subject to change each year as this figure is based on Brookings median income. The summer meal program costs $2.75, which includes two snacks and a lunch. During the school year the meal program includes a free supper and snack. Both the yearly fee and the meal program at the Club have scholarships available for qualifying participants. Approximately 60% of families enrolled in the program report low incomes. Each year the Boys and Girls Club applies for a Payless Shoe Grant. Upon receiving the grant the Club is able to distribute fifty free pairs of shoes, first to children who are participating in the free/reduced meal program, with extra pairs given to other Club members. Shoes are usually distributed in the fall in preparation for cold winter weather. Boys and Girls Club of Brookings 1126 Southland Lane Brookings, SD 57006 Phone: (605) 692-3333 Email: bgcfrontdesk@greatfuturessd.org http://greatfuturessd.org/page14422.aspx Brookings Backpack Project The Brookings Backpack Project distributes easy preparation meals to children for them to take home on the weekends. Bags are distributed to children from Head Start age through senior year of high school. From August 29, 2014 to July 23, 2015 a total of 17,189 food bags were distributed to children in the Brookings area. This includes the school year and the summer program. Brookings Backpack Project PO Box 8054 Brookings, SD 57006 Phone: (605) 651-3900 Email: coordinatorbbp@gmail.com http://www.brookingsbackpackproject.org/ 17 Feeding Brookings Feeding Brookings a Christian organization distributes groceries to those in need. Bakery items, produce, canned goods, hygiene items, and a food item of the month are given every Thursday. In 2014, 16,062 people total were assisted, and from January 2015 until July 2015 9,008 people have been assisted. Ascension Lutheran Church 2030 3rd Street Brookings, SD 57006 Phone: (605) 692-6565 Email: feedingbrookings@brookings.net http://www.feedingbrookings.org/ Brookings County Food Pantry The Brookings County Food Pantry an emergency food assistance program that limits visits to three times a year in order to help as many people and families as possible. The amount of food given is based on household size and is estimated to last a household about a week. In 2014, over 100 families were served and nearly half were children. Operating hours are Monday, Wednesday, and Friday from 1pm-4:30pm. Brookings County Food Pantry 217 4th Street Brookings, SD 57006 Phone: (605) 692-5007 http://www.brookingscountyfoodpantry.org/ Free and Reduced School Lunch Program For the 2014-2015 school year, 25% of all Brookings public school students were receiving free or reduced school lunches and breakfasts. In other words, one in four students, approximately 819 kids participated in this program in the Brookings School District alone. Brookings School District 5-1 Child Nutrition Director: Laura Duba, RD, LN 2130 8th Street Brookings, SD 57006 Phone: (605) 696-4713 Email: laura.duba@k12.sd.us http://www.brookings.k12.sd.us/education/district/district.php?sectionid=1 18 Brookings Area Habitat for Humanity Habitat for Humanity is a national nonprofit program that enables qualifying families to have affordable and decent housing. Along with building houses, Habitat assists with other necessary home improvements through “A Brush with Kindness” and neighborhood revitalization programs. Habitat for Humanity aids homeowners in purchasing their houses at an affordable monthly mortgage rate. Homebuyers are able to purchase their houses at a 0% mortgage rate. Qualifying participant’s income must fall between the 50% and 80% median area income ranges. In 2015, they helped paint and upgrade approximately 40 homes and built three new homes in Brookings. Brookings Area Habitat for Humanity 321 9th Street PO Box 412 Brookings, SD 57009 Phone: (605) 697-2540 Email: bahfh@brooking.net http://brookingshabitat.org/ Harvest Table The Harvest Table is a free meal served at the First United Methodist Church every Monday night. There are no qualifications, anyone in need may come. In 2014, approximately 8,600 guests were served which averages to about 185 meals per week. The Harvest Table also distributes groceries and diapers. An average of 140 households each month received groceries also about 100,000 diapers total were given in 2014. First United Methodist Church 625 5th Street Brookings, SD 57006 Phone: (605) 692-4345 Email: communitylife@brookingsmethodist.org http://www.brookingsmethodist.org/web/index.php?siteid=279&pageid=2339 19 Inter-lakes Community Action Partnership: Mutual Self-Help Housing The Inter-lakes Community Action Partnership (ICAP) is a nonprofit organization that distributes grant and donated monies to 14 counties in East Central South Dakota, including Brookings. The focus of this program is to assist low-income families and elderly persons reach self-sufficiency. In Brookings County there is a Sweat Equity Home Building Program where applicants do 65% of the work building their house under supervision. There is no down payment or closing cost and clients purchase the home at an average loan of $115,000 when the appraised value of the home is $160,000. The houses are three star energy rated to ensure affordable utilities. 28 homes have been/are being built in the city of Brookings in 2015. Housing Rehabilitation Programs Manager: Dana Whitehouse 601 4th Street, Suite 108 Brookings, SD 57006 Phone: (605) 692-6391 Email: dwhitehouse@interlakescap.com http://www.interlakescap.com/web/index.php?siteid=242&pageid=808 My Neighbor The Brookings My Neighbor program is a derivative from the Ministerial Association. This program places a strong emphasis on empowering people to overcome their current challenges. My Neighbor is unique because there are no income limits on assistance. This is beneficial as people often make just over the income limitations of other programs and are turned away. More people are able to be assisted due to the flexible individual assessing process. Financial advising and budget plans are required before funds are given as the program is crisis centered. Money is meant to be given on a one time basis. However, Dawn Twedt (My Neighbor Service Director) encourages people to call for free advice and in some cases exceptions are made. Most of the funding goes to housing assistance which is expected to total $35,000 in 2015. In 2014, 400 different individuals and families contacted My Neighbor in search of assistance. Of those 117 were assisted through My Neighbor: $23,500 was given for housing and $6,200 was given for utility bills. The remaining 283 were referred to other programs. My Neighbor Service Director: Dawn Twedt 1310 Main Avenue, Suite 113 Brookings, SD 57006 Phone: (605) 691-3225 Email: info@myneighborbrookings.net http://www.myneighborbrookings.net/2.html 20 Brookings Public Housing Authority The Brookings Public Housing Authority (PHA) manages the low income and Section 8 Housing programs for Brookings, Deuel, Hamlin, Kingsbury, and Moody. The PHA gives vouchers to qualifying persons enabling them to live in section 8 inspected housing units. The wait list is based on preferences; victims of domestic abuse, elderly or disabled persons, working families, working singles, and non-working or homeless persons are ranked respectively. Some clients remain on the waiting list for over a year. As of August 2015, the waiting list has ranged from 45 people in January to 120 people in July. The waiting list tends to increase in summer and decrease in winter as people tend to prefer to move in the summer months. The number of vouchers given each month depends on the available funds for the PHA and often fluctuates. In 2014, there were 2,764 vouchers given in Brookings County. Brookings Public Housing Authority 1310 Main Avenue South PO Box 432 Brookings, SD 57006 Phone: (605) 692-1670 Email: sdbhrc@brookings.net Salvation Army The Salvation Army is a national Christian organization with a simple mission to meet people’s basic needs. Both residents and transients have been given voucher checks for gas, rent, hotel stays, and utility bills. Every year the Brookings Salvation Army hosts a Back to School program that provides 400 children with school supplies, and a Share the Warmth program that provides approximately 400 children with winter clothing. Salvation Army volunteers can be contacted via the My Neighbor Program. My Neighbor Service Director: Dawn Twedt 1310 Main Avenue, Suite 113 Brookings, SD 57006 Phone: (605) 691-3225 Email: info@myneighborbrookings.net 21 SNAP The federal government funds the Supplemental Nutrition Assistance Program (SNAP), formerly known as “food stamps.” This program is meant to aid families in meeting their nutritional needs. The amount of aid received is dependent on the size of the household, income, and allowable expenses.* From January-June 2015, approximately 833 households were helped on average each month in Brookings County. This equates to 1,849 individuals each month: 938 of which are 18 years or older and 912 who are younger than 18 years old. *Allowable expenses include a percentage of rent and utilities up to a maximum amount, child care/support, and for the elderly/disabled out of pocket medical expenses. Brookings Social Services 1310 Main Avenue South, Suite 101 Brookings, SD 57006 Phone: (605) 688-4330 http://dss.sd.gov/economicassistance/snap/ SDSU TRIO Program TRIO is a federally funded organization comprised of programs that are meant to encourage academic success for those who come from disadvantaged backgrounds. Disabled, low income, and first generation students are eligible for this program and this population includes over 63% of the SDSU student population, though not all participate. Many of the participants meet a combination of the requirements. TRIO SDSU Larson Commons #104 PO Box 2806 Brookings, SD 57006 Phone: (605) 688-6653 http://www.sdstate.edu/trio/index.cfm 22 Brookings County Welfare and Veterans Services Brookings County Welfare Office aids people in emergent situations. The program covers mostly medical, housing, and utility bills. The Welfare Program differs from other assistance programs in that all of the money borrowed must be repaid. The Welfare Program assists approximately 20 families with utilities, and 35-40 families with rent. In 2014, a total of $264,882 was paid out: $142,943.17 towards Brookings County medical costs; $93,749.00 towards county mandated medical expenses; and $28,189.83 was paid towards rent and utility costs. * The amount reimbursed by clients totals $40,975.74. This drastic difference is because many clients unfortunately expire before their debt can be repaid. In those cases the debt falls to the client’s estate and sometimes is transferred to family members. Most veterans are assisted through the County Welfare program. There is a small fund which is used for approximately two client veterans a year. The money is conserved because it is funded strictly by donations and is much smaller than the Welfare Program. *Please note that the County Welfare Office aids with other expenses that were not explored for this research project and that the $40,975.74 reimbursement was for all monies borrowed from the welfare program. Brookings County Human Services 520 3rd Street, Suite 220 Brookings, SD 57006 Phone: (605) 696-8260 http://www.brookingscountysd.gov/Index.aspx?NID=256 WIC Woman, Infants, and Children (WIC) is a supplemental nutrition program specifically for women, infants, and children. In Brookings County an average of 515 people are assisted each month totaling $381,998.00 worth of redemptions annually. Brookings County has the 9th highest WIC participation in the state and redeems the 10th most money annually. Brookings population ranks fifth in South Dakota. Brookings County WIC Office 1310 Main Avenue South, Suite 105 Brookings, SD 57006 Phone: (605) 688-5805 https://doh.sd.gov/family/wic/ 23 United Way United Way is an organization that supports over 40 different agencies and assistance programs in Brookings County. Funds are divided among education, health, and income assistance programs. Programs within Brookings city limits include but are not limited to: the Boys and Girls Club, ICAP, Habitat for Humanity, Brooking Backpack Project, Feeding Brookings, the Harvest Table, My Neighbor, and the Salvation Army. Brookings Area United Way PO Box 750 Brookings, SD 57006 Phone: (605) 692-4979 Email: uw@brookingsunitedway.org https://www.brookingsunitedway.org/ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-216,Version:1 Action on Comprehensive Master Plan Advisory Committee appointments Mayor Tim Reed is recommending the appointment of the following individuals to the Comprehensive Master Plan Advisory Committee: Mayor’s Recommendations: 1.Keith Corbett 2.Kevin Benham 3.Sarah Wyant 4.Brenda Schweitzer 5.Jessica Garcia Fritz 6.Angela Boersma 7.Robert Watrel 8.Benjamin Kleinjan 9.David Odens 10.Doug Carruthers 11.Beth Niemeyer 12.Kate Treiber 13.Kristi Tornquist 14.Lee Ann Pierce 15.Ben Stout Comprehensive Master Plan Committee Number of positions:11-15 Residency Requirement:Not required Purpose: The purpose of the Comprehensive Master Plan Advisory Committee is to assist the City in developing a new Comprehensive Master Plan. The Advisory Committee’s Mission is to build consensus around a comprehensive strategy for Brookings’ future by engaging community input and advise the process of developing the Plan. The Committee will collaborate with the Planning Commission and city staff to complete the plan. Recommendation: Staff recommends approval. City of Brookings Printed on 3/10/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-217,Version:1 Action on Site Selection for proposed Brookings Recreation Center. Summary: Pursuant to previous City Council action, the Council determined to make a decision on site selection for the proposed Recreation Center by March 18, 2016. The options are: the Fishback Soccer Park on 20th Street South and the Weise property on 32nd Avenue North. That action is being scheduled for this meeting. Recommendation: Park and Recreation Board and city staff recommend the Weise Park on 32nd Avenue as the preferred location. Attachments: Park & Recreation Board Minutes Informational Analysis Presentation Wiese Addition Fishback Soccer Park East Brookings Business & Industry Assoc. Letter City of Brookings Printed on 3/14/2016Page 1 of 1 powered by Legistar™ A G E N D A Parks and Recreation Advisory Board Meeting Agenda January 4, 2016 5:30pm Brookings City & County Government Center 3rd Floor Room 300 1. Call to Order- Erik Dahl Called the meeting to order. Present: Erik Dahl, Steve Berseth, Sean Binker, Erika Saunders, Beau Bordewyk, Gary Moen, Jeff Weldon, Dan Hanson Al Kruse, Darren Hoff, & Mitch Pederson 2. Approval of Minutes Approval of the December 7th Park Board Meeting Minutes. Steve Berseth made the motion and Sean Binker 2nd the motions. Introduction of new Director Dan Brettschneider. 3. Additions to and approval of agenda. Brookings Car show wanted to be added to the agenda to be approved for 24th annual car show at Pioneer Park on June 12th. Erik Dahl made the motion to approve this and was 2nd by Erika Saunders. All others agreed. 4. Discussion of the Community Recreation Center. Jeff Weldon and Dan Hanson were present to discuss the 2 potential future sites of the community Rec Center. Dan & Jeff wanted approval or preference of one site over the other approved by the board. The 2 sites one is located at 34th Ave close to Swiftel Center and is currently city owned and would be no additional cost to the project, & the other is located south of Camelot school on 15th Street south owned privately and would cost around 3 million dollars. This was heavily discussed the pros and cons of each site. Sean Binker made a motion that the city use the location by Swiftel Center on 34th Ave. This was 2nd by Steve Berseth and all other members of the board agreed with nobody speaking against. 5. Staff Reports. Al Kruse stated park crews are busy with winter snow removal, flooding ice rinks, Ice Arena Tournaments, and maintenance on equipment. Darren Hoff stated recreation programs are starting back up after Christmas break. Ready to switch gears and program for summer. Dan Brettschneider stated he was getting acclimated to the community and his new position as Director. Brettschneider presented to the board that the department would be starting a “Did You Know” marketing campaign to inform the community of what’s happening in the Parks, Recreation & Forestry department and also to give facts and statistics regarding the Parks and Recreation field. Brettschneider stated that staff would be looking into marketing our brochures through the mail to every address in Brookings. 6. Discussion and Approval of EdgeBrook Golf Course Green Fees. Sean Binker was concerned with raising fees at EdgeBrook Golf Course. Do we lose members? And what is the purpose of raising the fees? Gary Moen stated he also wants to keep fees low to increase family and youth participation to grow the game of golf in the Brookings community. Erik Dahl made the motion to approve the golf course fees. Erika Saunders 2nd the motion and all others were in support. 7. Discussion and Approval of Recreation Fees. Darren Hoff explained the principles and reasoning for changes to fees at the pool. Steve Berseth made the motion to approve the fees. Sean Binker 2nd the motion. All were in favor. 8. Review Larson Nature Center Rental Agreement. The board specifically made the motion to only agree to approve the rental rates on the Larson Nature Center rental agreement. Binker made the motion to approve rates only. Steve Berseth 2nd the motion and all were in agreement. 9. Bike Friendly Brookings. No updates there have been no meetings with the committee since the previous report. 10. Adjourn. Dahl made the motion to adjourn the meeting at approximately 7:30p.m. Motion 2nd by Berseth. Next meeting Monday, February 1, 2016 If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator at 692- 6281 at least 3 working days prior to the meeting. BROOKINGS INDOOR RECREATION CENTER Location Discussion Tuesday, February 9th Objectives •Discuss some the different locations available to build an indoor recreation center •Outline the pros and cons the sites considered •Identify the process moving forward Locations Considered 1.Residential Sites 3 sites considered, all to varying degrees Part of current or planned residential development 2.Fishback Soccer Park 3.Wiese Property 4.Area between 3M and Edgebrook Golf Course Not available at this time Residential Sites •Positives Access for pedestrians through existing or proposed sidewalks, trails, and/or pathways. Proximity to neighborhood subdivisions Utility access for water and sanitary sewer, telecommunications/fiber, natural gas lines Located in a residential growth corridor Residential Sites •Negatives Come at a cost, either in dollars or in a land swap. o Increases the amount of the opt out or limits the number of amenities that can be completed in the first phase. Removes 15-20 acres of land set aside for future residential development Many of these areas can have drainage issues Large building and footprint impacts the aesthetics of the area. Large increase in traffic in a residential area, as well as increased light and noise pollution May not be located next to existing City park and recreation facilities Fishback Soccer Park •Positives Access for pedestrians through existing or proposed sidewalks, trails, or pathways Access for motorists via arterial street (20th street) Proximity to neighborhood subdivisions Utility access for water and sanitary sewer, telecommunications/fiber, natural gas lines. Located in a residential growth corridor Next to existing City park and recreation facility Existing parking lot o 416 parking spots in current lots; estimates show a need for 450 spots during times of moderate use. Some business zoned land in the area, creating potential for future retail growth Fishback Soccer Park •Negatives Work will need to be done to acquire any adjacent land (east or south) Removes 2 or 3 existing soccer fields, which would have to be replaced ($150,000+ per field, plus drainage and irrigation replacement) May limit the possibility for future growth in soccer and lacrosse Large building and footprint impacts the aesthetics of the area. May be harder for visitors to find (tournaments) o “While both types of focus [regional event center, community usage] are envisioned by the Committee, it was determined the primary focus should be that of community access.” Wiese Property •Positives City already owns the land o Originally set aside for a research park (zoned RP), currently zoned PDD, and has sat vacant since the City purchased in 1994 Brings people across the interstate, creating a destination and increasing the likelihood of future retail amenities, potentially even mixed-use possibilities Access for motorists via arterial streets o Very high transportation capacity now that we have completed 34th Ave., and the upgrades to 6th street (22nd to 34th) are done in 2017 Utility access for water and sanitary sewer, telecommunications/fiber, natural gas lines. Easy for visitors to find (tournaments) o Close to 6th street business corridor Shared parking lots and synergy with facilities in the area (Larson Ice Arena and Swiftel) Wiese Property •Negatives Proximity to neighborhood subdivisions and bulk of future residential growth Pedestrian access, while possible, is not going to be easy o Bike path currently ends just past Wiese property o Pedestrian pathway on new 6th street bridge o Pedestrian walkway over the interstate to close the bike trail loop Eliminates business zoned land What the Rec Center Is •It is a center that allows residents (young and old) to participate in recreational activities year-round •It is an amenity that can improve the health and quality of life of our citizens •It is an opportunity to develop a facility that has amenities that some of our peer cities are in the process of building (Watertown and Pierre) and other amenities that are still aspirational to them. •“Now that you have brought your dreams…live your dreams” Timeline Moving Forward •Feb. 16th – Architects will present schematics to the Council for consider •March 1st – Public education phase will begin •April 12th – Opt out election QUESTIONS AND COMMENTS BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 1 3 2 ELEVATED WALKING TRACK 4 POND GYMS POOL SOCCER TENNIS OFFICE PARKING COMMONS COMMUNITY ROOM RAQUETBALL LOCKERS ELEVATED WALKING TRACK PARKING GYMS POOL SOCCER TENNIS LOCKERS COMMONS OFFICE RAQUETBALL COMMUNITY ROOM PARKING GYMS POOL SOCCER TENNIS LOCKERS RAQUETBALL COMMUNITY ROOM OFFICES ELEVATED WALKING TRACK PARKING GYMS POOL SOCCER TENNIS OFFICE COMMUNITY ROOM RAQUETBALL LOCKERS PARKING PARKING COMMONS BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 5 6 8 RETAIL POND GYMS POOL SOCCER TENNIS PARKING PARKING PARKING OFFICE LOCKERS COMMUNITY ROOM COMMONS RAQUETBALL ELEVATED WALKING TRACK DEVELOPMENT? TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMUNITY ROOM COMMONS OFFICE PARKING ELEVATED WALKING TRACK 7 TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE PARKING NODE TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE PARKING ELEVATED WALKING TRACK BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 9 PARKING TENNIS SOCCER POOLGYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE ELEVATED WALKING TRACK RESIDENTIAL DEVELOPMENT? BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS BUILDING AND SITE MASSING SCALE BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 1 PARKING TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE ELEVATED WALKING TRACK FUTURE FIELD REPLACEMENT BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 2 PARKING TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE ELEVATED WALKING TRACK FUTURE FIELD REPLACEMENT BROOKINGS RECREATION CENTER now that you have brought your dreams...live your dreams. FEBRUARY 9, 2016 | © 2016 JLG ARCHITECTS SPATIAL RELATIONSHIPS STUDY 3 FUTURE FIELD REPLACEMENT PARKING TENNIS SOCCER POOL GYMS LOCKERS RAQUETBALL COMMONS COMMUNITY ROOM OFFICE ELEVATED WALKING TRACK East Brookings Business and Industry Association 201 Daktronics Drive Brookings, SD 57006 605.692.0212 To: Mayor Reed From: East Brookings Business and Industry Association Chair: Jim Morgan Board members: Jay Bender, Don Deibert, Carla Gatzke, Todd Schuver, Jason Bowes Ex-Officio (past chair): Al Kurtenbach Date: March 14, 2016 Re: Brookings Recreation Indoor Center Thank you to the Brookings City Council for seeking input from the Brookings community regarding the proposed Brookings Recreation Indoor Center for Brookings. The Board of the East Brookings Business and Industry Association has taken input from our members, and developed this shared recommendation:  We support the idea of a Brookings Recreation Indoor Center (BRIC), and  We encourage its location in East Brookings, near the Larson Hockey Arena and Swiftel Center. We believe that the Brookings community has several assets, including three that stand out for us: our people, SDSU and I-29. We believe the people of Brookings value physical recreation, as evidenced by the outstanding Brookings City Park and Recreation programs, and that the BRIC will expand recreation opportunities so that more Brookings residents can more fully participate year round. And we believe Brookings future will be enhanced through the conversion of more former SDSU students to full time residents, and that the BRIC will be attractive to these prospective residents. We believe the Brookings Recreation Indoor Center will positively influence more people to choose Brookings as their home. Therefore, we strongly support the idea of this indoor recreation center. Brookings is now the fourth largest community in South Dakota. Larger communities tend to be a collection of neighborhoods. What constitutes a neighborhood? We believe a neighborhood is where people live, work, shop and enjoy recreation. Active, vibrant neighborhoods interact and are the foundation of the overall community. Currently, Brookings has some well-established neighborhoods (e.g. downtown and south 22nd Avenue.) and some evolving neighborhoods (e.g. north 22nd avenue and east Brookings). Each Brookings neighborhood is not equally robust in each of the constituent components, but all components are present in most of our neighborhoods. The East Brookings neighborhood excels in providing jobs, and offers some retail in hospitality and Ag services, and offers the beginning of an indoor recreation complex with the Larson Ice Arena and the Swiftel Center. It currently offers no housing. We believe the Brookings Recreation Indoor Center would serve as a stimulus for expanding retail and initiating housing in the East Brookings neighborhood. Other attributes of East Brookings that we believe support selecting it as the site for the BRIC include: 1. The BRIC in combination with Swiftel and the Larson Ice Arena would create an indoor recreation complex in north Brookings to complement the outdoor recreation complex in south Brookings. 2. The BRIC might share resources with its neighboring recreation centers, such as parking and potentially expertise and staffing. 3. The site is most accessible. This is enhanced by the completion of 32nd Avenue between 6th Street and the Hwy 14 bypass as well as the recent completion of 34th Avenue from 32nd Street South to 6th Street / Hwy 14. 4. The City owns land in East Brookings that is available now, which would allow construction to commence immediately. 5. The BRIC would likely stimulate further retail development and catalyze initial multifamily housing development in East Brookings, which would enhance property and sales tax revenue for Brookings. 6. East Brookings is accessible from our wonderful community bike path which currently extends to the Larson Ice Arena, and is planned to cross I29 to connect East Brookings to the SDSU Research Park. We recognize however that access to a bike path may be of minimal benefit, since likely most of the use of an indoor recreation center would be during the winter months when weather and darkness limit bike traffic. 7. South Dakota State University is a huge magnet that attracts thousands of young people to Brookings every fall. We would like many more of these temporary residents to choose to live and work in Brookings long-term. We believe many graduating students value the positive physical and social benefits of an indoor recreation center, and that locating the BRIC in a highly visible location such as East Brookings would encourage more graduating students to choose to stay in our community. 8. Locating the BRIC in the East Brookings neighborhood would demonstrate community support for the nearly 4,000 people who currently choose to work in the East Brookings neighborhood, by stimulating growth of the other elements of a vibrant neighborhood. Thank you again for proactively engaging the community during your consideration of this project. The East Brookings Business and Industry Association strongly supports the idea of the Brookings Recreation Indoor Center, and encourages its location near the current indoor recreation facilities in the East Brookings neighborhood. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-219,Version:1 City Council Ex-Officio Reports Summary: Pursuant to council direction, “City Council Member Ex-Officio Reports” will be a standing agenda item at all Council Study Sessions. The Council Members that serve as Ex-Officio members on the Brookings Health System Board of Trustees and Utility Board will provide verbal reports regarding recent meetings they have attended. Brookings Municipal Utility Board: 1.Council Member Niemeyer 2.Mayor Reed Brookings Health Systems Board of Trustees: 1.Council Member Hansen 2.Council Member Corbett City of Brookings Printed on 3/10/2016Page 1 of 1 powered by Legistar™