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2016_02_09 CC PKT
City Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers5:30 PMTuesday, February 9, 2016 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:30 p.m. Executive Session ID 2016-0116 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. 3.A. Action to approve the agenda. 3.B.ID 2016-0115 Action to approve the January 26 City Council Minutes. 1/26/2016 MinutesAttachments: Page 1 City of Brookings February 9, 2016City Council Meeting Agenda 3.C.ID 2016-0113 Action to approve an amendment to the Civil Air Patrol, Inc. Lease Agreement. AmendmentAttachments: 3.D.ID 2016-0117 Action on Brookings Bicycle Advisory Committee appointments. 3.E.RES 16-011 Action Resolution 16-011, a Resolution declaring Street Department equipment as surplus property. ResolutionAttachments: 3.F.RES 16-013 Action on Resolution 16-013, a Resolution authorizing check write-off for the Brookings Municipal Liquor Store. ResolutionAttachments: 4. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 5. Open Forum/Presentations/Reports: 5.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 5.B. SDSU Student Association Report. 6. Contracts/Change Orders: 7. Other Business: 7.A.RES 16-016 Action on Resolution 16-016, a Resolution establishing a Green Building Practices Policy for City Funded Facilities. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 7.B.ID 2016-0120 Action to approve 6th Street Main to Medary Design Ad Hoc Committee Charter. Proposed CharterAttachments: 8. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 9. Public Hearings and Second Readings: Page 2 City of Brookings February 9, 2016City Council Meeting Agenda 9.A.ORD 16-003 Public Hearing and Action on Ordinance 16-003, an Ordinance on a Petition to Rezone Lot 2, Block 1, Foster Addition from an Industrial I-1R District to an Industrial I-1 District. Ordinance Notice Planning Commission Minutes Rezone Drawing Site Plan Requirements Plat Drawing Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 1/26/16 City Council read into the record 9.B.ORD 16-004 Public Hearing and Action on Ordinance 16-004, an Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to the creation of a Residence R-1D District for the purposes of administration of the Zoning Ordinance. Ordinance Notice Planning Commission Minutes R-1D Development Example: Pactola Cove Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 1/26/16 City Council read into the record 9.C.ORD 16-005 Public Hearing and Action on Ordinance 16-005, an Ordinance establishing a Dedicated Public Art Fund of the City of Brookings. OrdinanceAttachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 1/26/16 City Council read into the record 9.D.ORD 16-006 Public Hearing and Action on Ordinance 16-006, an Ordinance creating the Brookings Public Arts Commission for the City of Brookings. Ordinance Guidelines Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 1/26/16 City Council read into the record 9.E.RES 16-017 Public Hearing and Action on Resolution 16-017, a Resolution Levying Assessment for Project No. 2015-01SWR, 2015 Sidewalk Repair Sites. Page 3 City of Brookings February 9, 2016City Council Meeting Agenda Resolution Assessment Roll Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 9.F.ID 2016-0118 Public Hearing on the proposed location of the Indoor Recreation Center. Press Release Proposed Location Map Attachments: Action: Open & Close Public Hearing 9.G.ID 2016-0121 Action to accept Council Member Scott Meyer’s formal resignation; effective immediately. Action: Motion to Approve, Request Public Comment, Roll Call 10. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 11. Adjourn. Brookings City Council: Tim Reed, Mayor, Keith Corbett, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Scott Meyer, Ope Niemeyer, Jael Thorpe Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Engage Brookings is an online tool where citizens can engage, communicate and collaborate with community decision makers and other residents. Where these ideas overlap is the future of Brookings. www.engagebrookings.org Page 4 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0116,Version:1 Executive Session, pursuant to SDCL 1-25-2, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. 1-25-2. Executive or closed meetings--Purposes--Authorization--Misdemeanor. Executive or closed meetings may be held for the sole purposes of: 1) Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term “employee” does not include any independent contractor; 2) Discussing the expulsion, suspension, discipline, assignment of or the educational program of a student; 3) Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters; 4) Preparing for contract negotiations or negotiating with employees or employee representatives; 5) Discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. However, any official action concerning such matters shall be made at an open official meeting. An executive or closed meeting shall be held only upon a majority vote of the members of such body present and voting, and discussion during the closed meeting is restricted to the purpose specified in the closure motion. Nothing in § 1-25-1 or this section may be construed to prevent an executive or closed meeting if the federal or state Constitution or the federal or state statutes require or permit it. A violation of this section is a Class 2 misdemeanor. Source: SL 1965, ch 269; SL 1980, ch 24, § 10; SL 1987, ch 22, § 1. City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0115,Version:1 Action to approve the January 26 City Council Minutes. Attachments: January 26 Minutes City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Brookings City Council January 26, 2016 (unapproved) The Brookings City Council held a meeting on Tuesday, January 26, 2016 at 6:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, and Scott Meyer. Council Member Jael Thorpe was absent. City Attorney Steve Britzman, City Manager Jeffrey Weldon and City Clerk Shari Thornes were also present. Consent Agenda. Item #3C Action to hold a City Council meeting on March 8, 2016 was removed from the agenda. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to approve the Consent Agenda as amended. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. 3.A. Action to approve the agenda, as amended. 3.B. Action to approve the January 12 City Council Minutes. 3.D. Action on Resolution 16-009, a Resolution declaring Parks & Forestry equipment as surplus property. Resolution 16-009 - Declaring Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Parks, Recreation & Forestry Department: One (1) 1987 John Deere 84 Payloader, Serial Number T60084X000203. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; and Whereas, the City Manager is hereby authorized to sell said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6- 13. 3.E. Action to authorize the City Clerk to proceed with a Vote Center Election for the Joint City/School April 12, 2016 Election. 3.F. Action on Abatement of property taxes for Parcel No. 40090-01300-019-00, Lot 19, Block 13, Camelot Square Addition, Brookings in the amount of $1,157.08. 3.G. Action on Abatement of property taxes for Parcel No. 40960-11050-354-00, located on Outlot A, excluding Lot H2 & excluding D & D Addition in the Southeast ¼, Section 35-T110N-R50W, Brookings in the amount of $1,367.04. 3.H. Action on Resolution 16-005, a Resolution authorizing Change Order No. 1 (Final) for 2015-07STI Asphalt Concrete Freight on Board Project; Bowes Construction, Inc. Resolution 16-005 - A Resolution Authorizing Change Order No. I (Final), for 2015-07STI Freight On Board Project; Bowes Construction Inc. Be It Resolved by the City Council that the following change order be allowed for 2015-07STI Freight on Board Project: Construction Change Order Number I Final: adjust estimated bid quantities to “as-built” quantities for a total decrease of $32,740.72 to close out the project. 3.I. Action on Resolution 16-006, a Resolution authorizing Change Order No. 1 (Final) for 2015-04STI, 26th Street South and Main Avenue South Traffic Signal Project; Action Electric. Resolution 16-006 - Resolution Authorizing Change Order No. 1, Final, for 2015-04STI 26th Street South and Main Avenue South Traffic Signal Project; Action Electric Company Be It Resolved by the City Council that the following change order be allowed for 2015-04STI, 26th Street South and Main Avenue South Traffic Signal Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities for a total decrease of $2,070.24 to close out the project. 3.J. Action on Resolution 16-012, a Resolution Fixing Time and Place for Hearing Upon Assessment Roll for Sidewalk Assessment Project No. 2015-01SWR (2015 Sidewalk Repair Sites). Resolution 16-012 - Resolution Fixing Time and Place for Hearing Upon Assessment Roll for Sidewalk Assessment Project No. 2015-01SWR, (2015 Sidewalk Repair Sites) Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. The assessment roll for Sidewalk Assessment Project No. 2015-01SWR having been filed in the office of the City Clerk on the 19th day of January, 2016, the City Council shall meet in the Chambers at the City & County Government Center, 520 3rd Street, Brookings, SD on Tuesday, the 9th day of February, 2016, at 6:00 o'clock PM, the said date being not less than twenty (20) days from the filing of said assessment roll. 2. The City Engineer is authorized and directed to prepare a notice describing, in general terms Sidewalk Assessment Project No. 2015-01SWR, the date of filing the assessment roll, the time and place of hearing thereon, stating that the assessment roll will be open for public inspection at the office of the City Engineer and referring to the assessment roll for further particulars. 3. The City Clerk is authorized and directed to publish said notice in the official newspaper at least one week prior to the date set for hearing and to mail a copy thereof, by first class mail addressed to the owner or owners of any property to be assessed at his, her or their last mailing address as shown by the records of the Director of Equalization not less than ten nor more than twenty days prior to the hearing. 3.K. Action on Resolution 16-015, a Resolution setting fees for Transportation Network Companies and drivers. Resolution 16-015 - Resolution establishing the Fees for Transportation Network Companies and Drivers in the City of Brookings Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, approved Ordinance 15-024 of the City of Brookings provides for the regulation of Transportation Network Companies and requires a license be obtained; and Whereas, the License Fee shall be set by Resolution from time to time by the City Council. Now, Therefore, Be It Resolved that the City of Brookings sets the license fee pertaining to Transportation Network Companies at $250.00, and drivers at $25.00 for new license, and $15.00 for renewal, per calendar year. Presentation of annual Dr. Martin Luther King, Jr. Day Awards by the Mayor and the Human Rights Commission. In celebration of Dr. King’s birthday, the Brookings Human Rights Commission sponsored a poster contest for elementary and intermediate school students and an essay contest for middle school and high school students to help students reflect on Dr. King’s ideas and their impact on the community. This year’s theme for the poster contest was “Only Love Can Drive Out Hatred.” The theme for the essay contest was “Darkness Cannot Drive Out Darkness: Only Light Can Do That. Hate Cannot Drive Out Hate: Only Love Can Do That.” Mayor Tim Reed presented the following winners with their awards: Grade K-3 Poster: 1st Place – Anika Hooda, 2nd Place – Brooklyn Ballis, 3rd Place – Ernest Ting, Honorable Mentions – Brooklyn Lueders, Grace Mary Vostad, and Sophie Schoeld. Grade 4-5 Poster: 1st Place – Zoe Ritter, 2nd Place – Ahmed Sarah, 3rd Place – Nicole Sanchez, Honorable Mentions – Alora Good Shield, Jeffrey Min, Alisha Lam, and Lillianne Weber. Middle School Essay: 1st Place – Prasoon Kharel, 2nd Place – Aditya Tummala, 3rd Place Isha Hooda, and Honorable Mention – Tristina Ting. High School Essay: 1st Place – Marina Du, 2nd Place – Shannon VanderVliet, 3rd Place – Brianna Serrett, and Honorable Mention – Jane Ardry. Resolution 16-007. A motion was made by Council Member Corbett, seconded by Council Member Hansen, to approve Resolution 16-007, a Resolution to purchase one new 2016 Chevrolet Silverado 3500 HD 4x4 Extended Cab Long Box for the Parks, Recreation & Forestry Dept. Motion was approved by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Resolution 16-007 - Resolution to Purchase One New 2016 Chevrolet Silverado 3500HD 4x4 Extended Cab Long Box for the Parks, Recreation & Forestry Dept. (Parks) Whereas, the City of Brookings has sought and received the following quote for one new 2016 Chevrolet Silverado 3500HD 4x4 extended cab long box from the Billion Auto State Bid Contract #16866 item 24: Billion Auto in the amount of $27,572.00. Now Therefore, Be It Resolved that the contract from Billion Auto in the amount of $27,572.00 be accepted. The capital budget for this expenditure is $35,000.00. Resolution 16-010. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 16-010, a Resolution to purchase one (1) John Deere 324K Wheel Loader off of the National Joint Purchasing Agreement for the Parks, Recreation & Forestry Dept. (Parks), be approved. The motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Resolution 16-010 - Resolution to Purchase One John Deere 324K Wheel Loader off of the National Joint Purchase Agreement for the Parks, Recreation & Forestry Dept. (Parks) Whereas, the City of Brookings has sought and received the following quote for one John Deere 324K Wheel Loader from the National Joint Purchase Agreement: John Deere Company in the amount of $89,339.52. Now Therefore, Be It Resolved that the contract from John Deere in the amount of $89,339.52 be accepted. The capital budget for this expenditure is $100,000.00. FIRST READING – Ordinance 16-003. Introduction and First Reading on Ordinance 16-003, an Ordinance on a Petition to Rezone Lot 2, Block 1, Foster Addition from an Industrial I-1R District to an Industrial I-1 District. Public Hearing: February 9, 2016. FIRST READING – Ordinance 16-004. Introduction and First Reading on Ordinance 16-004, an Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to the creation of a Residence R-1D District for the purposes of administration of the Zoning Ordinance. Public Hearing: February 9, 2016. FIRST READING – Ordinance 16-005. Introduction and First Reading on Ordinance 16-005, an Ordinance establishing a Dedicated Public Art Fund of the City of Brookings. Public Hearing: February 9, 2016. FIRST READING – Ordinance 16-006. Introduction and First Reading on Ordinance 16-006, an Ordinance creating the Brookings Public Arts Commission for the City of Brookings. Public Hearing: February 9, 2016. Ordinance 16-001. A public hearing was held on Ordinance 16-001, an Ordinance creating the Brookings Bicycle Advisory Committee for the City of Brookings, South Dakota. A motion was made by Council Member Meyer, seconded by Council Member Hansen to approve Ordinance 16-001. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to amend Ordinance 16-001 to not consist of more than nine (9) members. The motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. On the main motion, as amended, the motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Ordinance 16-002. A public hearing was held on Ordinance 16-002, an Ordinance creating an Urban Chicken Demonstration/Pilot Project and temporarily amending Chapter 14 of the Code of Ordinances of the City of Brookings, South Dakota to include provisions pertaining to the keeping of chickens pursuant to a Pilot Project of Limited Duration in the City of Brookings. A motion was made by Council Member Bacon, seconded by Council Member Hansen, to approve Ordinance 16-002. A motion was made by Council Member Niemeyer, seconded by Mayor Reed, to amend Ordinance 16-002 to limit the number of coops to 5. The motion failed by the following vote: Yes: 1 – Niemeyer; No: 5 - Reed, Corbett, Hansen, Meyer, and Bacon; Absent: 1 – Thorpe. The main motion carried by the following vote: Yes: 5 - Reed, Hansen, Niemeyer, Meyer, and Bacon; No: 1 – Corbett; Absent: 1 – Thorpe. Resolution 16-008. A motion was made by Council Member Corbett, seconded by Council Member Niemeyer, that Resolution 16-008, a Resolution amending the Major Street Plan of the City of Brookings, be approved. The motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Resolution 16-008 - A Resolution Amending the Major Street Plan of the City of Brookings Whereas, the City Council of the City of Brookings, SD in accordance with SDCL 11-6- 18 adopted the Major Street Plan for the City of Brookings, SD; and Whereas, the City Council determined that the Major Street Plan should be amended and supersede the previously adopted Major Street Plan adopted March 27, 2012; and Whereas, the City Planning Commission of the City of Brookings, SD has recommended approval of the revised Major Street Plan in accordance with SDCL 11-6- 17; Now, Therefore, Be It Resolved by the City of Brookings, SD, that the Major Street Plan, as amended, is hereby adopted for the City of Brookings, with said map to supersede the previous Major Street Plan. The Major Street Plan shall be on file in the office of the City Clerk and is available for public inspection by any interested person. Resolution 16-014. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 16-014, a Resolution authorizing the Retirement of Brookings Municipal Utility Bonds issued in 1998, 1999, and 2000; in the actions of the Brookings Municipal Utilities Board, be approved. The motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Resolution 16-014 - A Resolution authorizing the Retirement of Brookings Municipal Utility Bonds issued in 1998, 1999, and 2000; in the actions of the Brookings Municipal Utilities Board Whereas Brookings Municipal Utilities (BMU) has outstanding debt of $10,715,000 from municipal tax exempt bonds issued in 1998, 1999, and 2000; and Whereas the Brookings Municipal Utilities Board has determined that it is beneficial to BMU to retire the above mentioned bonds issued in 1998, 1999, and 2000; and Whereas the Brookings Municipal Utilities Board has determined that there are sufficient resources within the BMU fund balances to retire the debt outstanding from the above mentioned bonds issued in 1998, 1999, and 2000; and Whereas the Brookings Municipal Utilities Board authorized the Executive Vice President and General Manager of BMU to execute the documents necessary to retire the outstanding debt from the municipal tax free bonds issued in 1998, 1999, and 2000 by BMU Resolution No. 4-16 adopted the 11th day of January, 2016; and Whereas, the City Council recognizes the benefit of the retirement of the 1998, 1999 and 2000 bonds; and Whereas, this authorization by the City Council will facilitate the retirement of the 1998, 1999 and 2000 bonds. Now, Therefore, Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the retirement of Brookings Municipal Utility Bonds issued in 1998, 1999 and 2000 is hereby authorized; and B. That the Mayor, City Clerk and the Executive Vice President and General Manager of BMU are authorized to execute the documents and notices required in accordance with this Resolution. Interfund Loan. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, that an Interfund Loan between the Solid Waste Fund and the Swiftel Center Fund be approved. The motion carried by the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Meyer, and Bacon; Absent: 1 – Thorpe. Appointment of Council Member. A motion was made by Mayor Reed, seconded by Council Member Hansen, that Dr. David A Meyer be appointed as an interim City Council Member, effective 2/10/2016 - 4/30/2016. The motion carried by the following vote: Yes: 5 - Reed, Corbett, Hansen, Niemeyer, and Bacon; Absent: 1 – Thorpe; Abstain: 1 – Meyer. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to adjourn the meeting at 8:05 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS ATTEST: Tim Reed, Mayor Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0113,Version:1 Action to approve an amendment to the Civil Air Patrol, Inc. Lease Agreement. Summary: This will authorize the City of Brookings to approve an amendment to the lease agreement with Civil Air Patrol, Inc. Background: Organization: The Civil Air Patrol is an affiliate of the “SD Civil Air Patrol Wing.” Their mission is to provide Cadet programs for leadership, aerospace education to interested students, and emergency services. There are 550 civil air patrol aircraft nationwide and 6 of the planes are in South Dakota. The plane is owned by the Air Force and the Wing Group provides funding for the hangar for the plane and fuel for some missions. The Brookings Civil Air Patrol has18 members (4 “senior” members who are over 21 years old, and 14 students between the ages of 12 and 18). They meet weekly with the students for education and leadership, and they hold other events such as search and rescue, training, annual conference, etc. Funding: The City Council approved a 5-year lease agreement for 2015-2019 with the Civil Air Patrol Inc. to lease approximately 1,040 square feet of the Brookings Airport Terminal. The City owns the airport terminal building which had been vacant since commercial air service was discontinued. The current lease rate for 2016 is $175.53 per month plus ½ of the utilities. Civil Air Patrol, Inc. has requested a reduced lease rate due to their limited funding. They also requested possibly leasing a larger space in the terminal building, or the option of having the students provide labor towards the rent. The local Civil Air Patrol Group pays for their own building rent, utilities and fuel. Their annual operating budget is approximately $3,000, which is raised with fund raisers such as washing planes, bussing tables at Pizza Ranch, etc. They do pay rent for the hangar for the plane at Pheasant’s Fury and purchase gas, both of which benefit the airport. The FAA Airport Compliance Manual, Order 5190-6B, Chapter 17, on Self-sustainability, provides an exception for Not-for-Profit Aviation Organizations, which is as follows: “17.16. Exception for Not-for-Profit Aviation Organizations. Reduced Rent. A sponsor may charge reduced rental rates to aviation museums and aeronautical secondary and post secondary education programs conducted by accredited education institutions to the extent that civil aviation receives reasonable tangible or intangible benefits from such use. A sponsor may also charge reduced rental rates to Civil Air Patrol units operating aircraft at the airport.” Proposal: The City is proposing a rental lease rate of $75.00 per month plus half utilities for 2016 for the current leased square footage. The City would get an update on their financial situation in late 2016 to discuss the lease rate for 2017. The City is not recommending renting additional space as there is FAA equipment in the other rooms in the terminal building and there would be insurance liability issues with having Civil Air Patrol students working on the grounds. City of Brookings Printed on 2/4/2016Page 1 of 2 powered by Legistar™ File #:ID 2016-0113,Version:1 Fiscal Impact: The airport budget will receive revenue of $75.00 per month plus half of the utility costs for 2016. Recommendation: Recommend approval of the amendment. Attachments: Lease Amendment City of Brookings Printed on 2/4/2016Page 2 of 2 powered by Legistar™ ADDENDUM TO CIVIL AIR PATROL, INC. AIRPORT TERMINAL LEASE AGREEMENT _________________ THIS ADDENDUM TO AGREEMENT with Civil Air Patrol, Inc. Is made and entered into by and between the City of Brookings, South Dakota, a municipal corporation, Lessor, hereinafter referred to as "City", and Civil Air Patrol, Inc. hereinafter referred to as "Lessee". This addendum is intended to amend the current lease agreement with Civil Air Patrol dated January 27, 2015, with all other terms of the Lease Agreement to remain in full force and effect. FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS, CONDITIONS AND PROMISES, THE PARTIES DO HEREBY AGREE THAT THE FOLLOWING SECTIONS OF THE LEASE AGREEMENT DATED JANUARY 27, 2015 ARE AMENDED AS FOLLOWS: 1. Article VII: Rental Space in the Terminal Building/Rent Payable Commencing on February 1, 2016 through December 31, 2016, the monthly rental installment shall be $75.00 per month, said sum to be billed and payable on or by the first working day of each month and is late if paid after the 10th day of the month. This Agreement shall be in full force and effect from the date of approval by both parties and ending December 31, 2016, unless sooner terminated or extended as provided in the lease. Lessee understands that this Lease is subject to early termination if the City of Brookings agrees to permit a commercial service, airline, operator or other purpose for the terminal building. 2. Remaining Sections of Lease shall Continue Unmodified. All other Articles of the Lease Agreement between the parties dated January 27, 2015 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this 9th day of February, 2016. CITY OF BROOKINGS By: _______________________________ Jeff Weldon, City Manager ATTEST: _____________________________ Shari Thornes, City Clerk CIVIL AIR PATROL, INC. By: ________________________________ Its: ________________________________ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0117,Version:1 Action on Brookings Bicycle Advisory Committee appointments. Mayor Tim Reed has submitted the following appointment to the Brookings Bicycle Advisory Committee for City Council advice and consent pursuant to Ordinance 16-001. Brookings Bicycle Advisory Committee Number of positions:9 Regular Members Term Length:3 years Residency Requirement:Not required Purpose:The role of the Brookings Bicycle Advisory Committee (BBAC) is to advise the City Council, City Manager, and City Boards on bicycling related issues; help advance the state of bicycle infrastructure; encourage bicycling for transportation and recreation; public education and awareness; improve safety and compliance with traffic laws; assist the City with bicycle plans; review and suggest legislative and policy changes; recommend priorities for use of the public funds on bicycle projects; and help ensure Brookings retains and enhances its status as a bike friendly community. Mayor’s Recommendation: 1.Meghan Thoreau (term: Feb. 9, 2016 - Jan. 1, 2019) 2.Caleb Finck (term: Feb. 9, 2016 - Jan. 1, 2019) 3.Vern Olson (term: Feb. 9, 2016 - Jan. 1, 2018) 4.Emily Braun (term: Feb. 9, 2016 - Jan. 1, 2018) 5.Joanie Holm (term: Feb. 9, 2016 - Jan. 1, 2018) 6.Steve Paula (term: Feb. 9, 2016 - Jan. 1, 2017) 7.Ben Vukovich (term: Feb. 9, 2016 - Jan. 1, 2017) NOTE: There are currently two vacancies (terms 2/9/2016-1/1/2017 and 2/9/2016-1/1/2019). Recommendation: Staff recommends approval. City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-011,Version:1 Action Resolution 16-011, a Resolution declaring Street Department equipment as surplus property. Summary: The City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Street Department: One (1) 2015 Crysteel Dump Body, Serial Number 41202110. Background: The Street Department will surplus their damaged 2015 Crysteel Dump Body, which insurance has replaced with a new dump body. Fiscal Impact: Council action is required to declare this item surplus. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Resolution 16-011 Declaring Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Street Department: One (1) 2015 Crysteel Dump Body Serial Number 41202110 Whereas, it is the desire of the City of Brookings to surplus said property; and Whereas, the City Manager hereby authorized to surplus said property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6- 13. Passed and approved this 9th day of February, 2016. CITY OF BROOKINGS _________________________________ Tim Reed, Mayor ATTEST: ___________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-013,Version:1 Action on Resolution 16-013, a Resolution authorizing check write-off for the Brookings Municipal Liquor Store. Summary: The list of checks presented in the Resolution have been deemed uncollectible and have been turned over to the States Attorney's Office. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Resolution 16-013 Resolution authorizing check write-off for the Brookings Municipal Liquor Store Whereas, The Brookings Municipal Liquor Store has received a total amount of $441.99 in insufficient funds and no account checks; and Whereas, these checks and bills have been processed for collection with the States Attorney and Sheriff's Office and have been considered uncollectible; Now, Therefore Be It Resolved that the following checks totaling $441.99 for the Liquor Store be determined as uncollectible and removed from the records. Such checks will be retained by the State's Attorney Office to support possible subsequent collection of that debt. 09/07/13 Bob Hoyer $21.53 11/27/13 Shawn Comstock $27.76 12/04/13 Shawn Comstock $ 8.55 12/05/13 Shawn Comstock $21.18 12/06/13 Shawn Comstock $60.21 12/07/13 Shawn Comstock $21.18 04/12/14 Deborah Magnuson $22.99 06/12/15 Jeremy LaPlante $50.00 09/12/14 Mike Enquist $46.20 10/17/14 Aaron Aure $96.28 11/03/14 Trevor Bunker $66.11 Total $441.99 Passed and approved this 9th day of February, 2016. CITY OF BROOKINGS ____________________________________ Tim Reed, Mayor ATTEST ______________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-016,Version:1 Action on Resolution 16-016, a Resolution establishing a Green Building Practices Policy for City Funded Facilities. Summary: The enclosed Resolution would establish an interim Green Building Practices Policy for city funded facilities in the City of Brookings consistent with the State’s Green Building Standards, as outlined in SDCL 5-14-32 (Section1, a-c). Background: There are pending new municipal construction projects which would benefit from an immediate policy. The Sustainability Council evaluated the State’s Policy and recommends adoption of the enclosed sustainable building policy that would address these projects. The policy would require that city funded new construction meet or exceed high-performance sustainable building standards, as defined under SDCL 5-14-32 (Section1, a-c), for all new construction using City funds, which is designed and constructed in a manner that achieves at least: A.A silver standard rating under the United States Green Building Council's Leadership in Energy and Environmental Design (LEED) rating system in effect as of November 18, 2013; B.A two globe rating under the Green Building Initiative's Green Globes rating system as of July 31, 2013; or C.A comparable numeric rating under a sustainable building certification program recognized by the American National Standards Institute as an accredited standards developer. The Council also plans to propose a detailed, comprehensive policy that would include policy strategies and standards for renovation, leased spaces, exemptions, and reporting for Council review and action later this year. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Resolution 16-016 Resolution Establishing a Green Building Practices Policy for City Funded Facilities Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, the City of Brookings desires to lead by example through implementing building practices that protect natural resources, prevent waste, reduce consumption, and promote human health and well-building; and Whereas, a sustainable building policy is expected to yield savings by efficiently managing energy, water, waste, and storm water, while improving the employee and visitor experience. Implementation of this policy is intended to result in: • Significant savings through reduced utility costs, • Lower operation and maintenance costs, • Reduced impact on municipal infrastructure, • Enhanced environmental quality and decreased pollution, • Reduced greenhouse gas emissions, • Improved health, comfort, and productivity of building occupants, and • Leadership by example for other public and private building owners and other sustainable building stakeholders in the Brookings area. Whereas, there are pending new municipal construction projects scheduled which would benefit from an immediate policy; and Whereas, the Sustainability Council has evaluated the State’s Policy and recommends adoption of the following sustainable building policy, with the intent of proposing a detailed, comprehensive policy for Council review and action later this year. Now, Therefore, Be It Resolved by the City Council of the City of Brookings, the following Policy be adopted to wit: The City of Brookings will meet or exceed high-performance sustainable building standards, as defined under SDCL 5-14-32 (Section1, a-c), for all new construction using City funds, which is designed and constructed in a manner that achieves at least: A. A silver standard rating under the United States Green Building Council's Leadership in Energy and Environmental Design (LEED) rating system in effect as of November 18, 2013; B. A two globe rating under the Green Building Initiative's Green Globes rating system as of July 31, 2013; or C. A comparable numeric rating under a sustainable building certification program recognized by the American National Standards Institute as an accredited standards developer. Passed and approved this 9th day of February, 2016. CITY OF BROOKINGS: Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0120,Version:1 Action to approve 6th Street Main to Medary Design Ad Hoc Committee Charter. Summary: Enclosed is a draft Charter that would create a temporary ad hoc committee of citizens that assist in the development of a design of the new 6th Street Main to Medary corridor. Background: Membership of the ad hoc committee would consist of up to seven members from the following areas of representation: ·Citizens-at-large ·Architects ·Historic Preservation Commission ·Bicycle Advisory Committee ·Sustainability Council ·Traffic Safety Committee ·Transportation Steering Committee The committee would advise the City of Brookings and the South Dakota State Department of Transportation (DOT) on the design of 6th Street from Main to Medary to attain safe bike and pedestrian travel, and an aesthetically pleasing transportation corridor, under the following parameters: ·Adhere to the Council’s decision to accept a five lane design. ·Develop and suggest best design alternatives to promote safe biking and pedestrian travel. ·Develop and suggest landscaping and lighting features to make an aesthetically pleasing and safe transportation corridor. ·The plan should be developed to preserve property values and the historical significance of the homes within, and along, the corridor of the project area. ·Assist City Staff in developing a design plan for approval by the City Council. The proposed design would be presented to the City Council to act upon. The Council could accept all, a portion of, or none of the proposed design. The design could be a range of options for the Council to consider. Recommendation: Staff recommends approval. Attachments: Proposed Charter City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Proposed Charter City of Brookings SD 6th Street Main to Medary Design Ad Hoc Committee Purpose: The City of Brookings is committed to a high quality of life. Brookings strives to attain safe transportation routes, reasonable travel times, safe bike and pedestrian travel, and aesthetically pleasing transportation corridors. The Brookings City Council has concluded that five lanes is prudent for the Main to Medary segment of 6th Street. This Committee will advise the City of Brookings and the South Dakota State Department of Transportation (DOT) on the design of 6th Street from Main to Medary to attain safe bike and pedestrian travel, and an aesthetically pleasing transportation corridor. Specific Objectives: • Adhere to the Council’s decision to accept a five lane design. • Develop and suggest best design alternatives to promote safe biking and pedestrian travel. • Develop and suggest landscaping and lighting features to make an aesthetically pleasing and safe transportation corridor. • The plan should be developed to preserve property values and the historical significance of the homes within, and along, the corridor of the project area. • Assist City Staff in developing a design plan for approval by the City Council. The proposed design will be presented to the City Council to act upon. The Council may accept all, a portion of, or none of the proposed design. The design could be a range of options for the Council to consider. Membership Voting Members appointed by Mayor with Council consent. • Up to seven members selected from the following o Citizens-at-large o Architects o Historic Preservation Commission o Bicycle Advisory Committee o Sustainability Council o Traffic Safety Committee o Transportation Steering Committee City staff per the direction of the City Manager will staff the Advisory Committee. Expectations of members: • Adhere to the City’s Code of Ethics • Adhere to City Meeting Policies City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-003,Version:2 Public Hearing and Action on Ordinance 16-003, an Ordinance on a Petition to Rezone Lot 2, Block 1, Foster Addition from an Industrial I-1R District to an Industrial I-1 District. Summary: Proposal: Change the zoning on a lot to a less restrictive industrial district. Background: The Foster Addition was rezoned in 2011. Thirty-Second Avenue became the boundary between the I-1 District on the east and the I-1R District on the west. The primary difference in the two industrial districts is that development in the I-1R requires the submission of an I -1R site plan that must be approved by the Planning Commission and City Council. The I-1R site plan regulations have an aesthetic element that was designed to improve the appearance of an industrial site through perimeter tree plantings and landscape areas. The I-1R District has been the industrial zone of choice next to I-29 for several decades in order to enhance the view corridor. These requirements are attached to this staff report for your review. Block 1 was platted into 4 lots in 2011 and 2013. Lot 1 was sold by the city to a manufacturing company. This lot is still under development under an approved I-1R site plan. The city will always own lot 4 in this block since it will be used for stormwater detention/retention. The lot borders I-29 on the west and lots 2 and 3 on the east. This lot could be enhanced with tree plantings in order to continue the goal of providing an aesthetic view corridor along I-29. Lot 4 could buffer future land uses on lots 2 and 3 that were developed according to the standard landscape regulations. Another major difference is in the required setbacks of buildings. The I-1 requires a 20 foot setback from all property lines while the I-1R requires 60’, 50’, and 50’ for the front, sides, and rear yards, respectively. These larger setbacks provide areas where additional landscaping can be installed to screen buildings, parking lots, etc. If there was a desire to further subdivide lots 2 and 3 in the future, the I-1R district setbacks would be a major obstacle. Specifics: A rezoning to the I-1 District would still require all projects to meet the basic development standards in the zoning ordinance. However, no additional oversight would be required to obtain a building permit. An I-1 District would allow a developer to establish smaller lots and utilize more area on a lot for buildings and parking. Permitted land uses are generally the same in both districts. Recommendation: The Planning Commission voted 8 yes and 1 no to recommend approval of the rezoning. Attachments: Ordinance Notice Planning Commission Minutes Rezone Drawing City of Brookings Printed on 2/4/2016Page 1 of 2 powered by Legistar™ File #:ORD 16-003,Version:2 Site Plan Requirements Plat Drawing City of Brookings Printed on 2/4/2016Page 2 of 2 powered by Legistar™ Ordinance 16-003 An Ordinance to Change the Zoning within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Lot 2, Block 1, Foster Addition be and the same is hereby rezoned and reclassified from an Industrial I-1R District to an Industrial I-1 District In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17- 13 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading January 26, 2016 Second Reading and Adoption February 9, 2016 Published February 12, 2016 CITY OF BROOKINGS ________________________ Tim Reed, Mayor ATTEST: _________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That the City of Brookings has submitted a petition to rezone the following described real estate in the City of Brookings, in Brookings County, South Dakota: Lot 2, Block 1, Foster Addition from an Industrial I-1R District to an Industrial I-1 District NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, January 5, 2016, in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 23rd day of December, 2015. ____________________________ Dan Hanson Planning & Zoning Administrator Planning Commission Minutes The City of Brookings has submitted a petition to rezone Lot 2, Block 1, Foster Addition from an Industrial I-1R District to an Industrial I-1 District. (Pierce/Gregg) Motion to approve the rezoning. All present voted aye, except Tornquist voted no. MOTION CARRIED. Summary Struck stated that the Industrial I-1R regulations were generally designed for large parcels. There was a proposal to subdivide lot 2 into 4 or 5 lots. The I-1R regulations would be an obstacle for a small lot due to the required setbacks of 60’, 50’, and 50’ for the front, side, and rear yards, respectively. He added that lot 4, located between the interstate and lot 2, would remain under city ownership and could be developed with landscaping to provide an aesthetic area that would screen future uses on lot 2. Heuton supported the rezoning. Aiken also supported the rezoning provided the city would create a vegetative buffer on lot 4. Tornquist felt the landscape regulations should be maintained along I-29 and felt a rezoning to I-1 could set a precedent. SECTION 94-161 INDUSTRIAL I-1R DISTRICT Site Plan Requirements (k) Site Plan Requirements. (1) All proposed uses within the I-1R industrial district shall be accompanied by a site plan. The plan must conform to the following regulations and be approved by the Planning Commission and City Council before a building permit is issued. The following data is required: a. The size and location of all buildings, structures, walls or other architectural features. b. The location and number of on-premise parking spaces and all internal access drives and vehicular circulation routes. c. The location and width of all ingress and egress points. d. The location of all off-street loading docks. e. The character, type and extent of landscape development. f. The location and size of unenclosed, screened areas for storage of raw materials and finished goods. g. The location, height and facing of all signs. h. The location of public sidewalks. (2) Additional site plan regulations are as follows: a. All parking areas, access drives, vehicular circulation routes, loading and unloading areas shall be hard surfaced. b. Freight loading and unloading shall face a side or rear yard. c. Outdoor storage of raw materials and finished goods shall be screened with approved fencing or landscaping so that it cannot be viewed from adjacent properties or any right-of-way. d. Landscaped areas shall be developed in the front fifty feet (50') of a front yard and twenty-five feet (25') of a side or rear yard. Landscaped areas shall include shrubbery or trees. A minimum of ten (10) trees per acre shall be required based on the total acreage of the site. The requirements of Section 94-399 are also applicable and constitute additional site plan requirements. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-004,Version:2 Public Hearing and Action on Ordinance 16-004, an Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to the creation of a Residence R-1D District for the purposes of administration of the Zoning Ordinance. Summary: Proposal: Create a district that permits a slightly higher density (units per acre) of single-family homes. Background:The number of zoning districts has been expanded several times since the original comprehensive zoning ordinance was adopted in 1966. There were 5 residential districts out of a total of 15 in that ordinance. Today, there are 23 districts overall and the number of residential districts has increased to 8. Three residential districts that were added over the years include the R- 1 rural estate (1994); RMH manufactured housing (1995); and R-1C single-family (2010). The ordinance currently permits a density range of 1 unit per three acres up to 24 units per acre for residential developments. Specifics: The density proposed in the R-1D single-family district would follow closely with the density allowed in the R-3 and R-3A Districts for a single-family dwelling. The major difference is that there is no other residential use allowed by right in the R-1D. As you know, the R-3 and R-3A districts allow for two-family dwellings and apartments by right also. The R-1D proposes a minimum of 6,000 square foot lot areas with building setbacks of 20’, 6’, and 20’ for front, side, and rear yards, respectively. These setbacks would allow for a larger buildable footprint. I have attached an aerial view of the Pactola Cove neighborhood that was developed west of Camelot Intermediate School a few years ago. These single-family homes were designed on 6,000 square foot lots in the Residence R-3 District. Recommendation: The Planning Commission voted 9 yes and 0 no to recommend approval of the zoning amendments. Attachments: Ordinance Notice Planning Commission Minutes R-1D Development Example: Pactola Cove City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Ordinance 16-004 An Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to the creation of a Residence R-1D District for the purposes of administration of the Zoning Ordinance Be It Ordained by the City Council of the City of Brookings, State of South Dakota, that Chapter 94, Zoning shall be amended as follows: Section 1. ARTICLE III. – ZONING DISTRICTS ESTABLISHED; ZONING MAP ARTICLE IV. – DISTRICT REGULATIONS DIVISION 1. – GENERALLY Sec. 94-125.7 RESIDENCE R-1D SINGLE-FAMILY (a) Intent. This district is intended to provide for areas of residential use with a gross density of approximately seven dwelling units per acre or less. The district permits single- family detached dwellings, single-family attached dwellings, and supportive community facilities such as parks, playgrounds, schools, and churches. (b) Scope of Regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Residence R- 1D Single-Family District. (c) Permitted Uses. Single-family dwelling including accessory uses incidental thereto such as private garages, parking areas, etc. (d) Permitted Special Uses. A building or premises may be used for the following purposes in conformance with conditions prescribed herein: 1. All permitted special uses and conditions as stated in Section 94-124(d) (R- 1A). 2. Single-family zero feet side yard dwelling a. A maximum of two attached dwelling units are permitted 3. Private school of general instruction. a. One of the frontages of the premises shall abut upon an arterial or collector street. 3. Family day care. a. Restricted to 12 or less children at any one time. (e) Conditional Uses. 1. Retirement or nursing home 2. Two family dwelling 3. Group home 4. Major home occupation 5. Public recreation facility (f) Density, Area, Yard and Height Regulations. The R-1D District regulations shall be as follows: Per Min Min Min Min Min Max Unit Lot Lot Front Side Rear Hgt Density Area Width Yard Yard Yard Sq.Ft. Sq.Ft. Single-Family 6,000 6,000 50' 20' 6' 20' 35' Single-Family, 0 feet 6,000 12,000 80’ 20’ 0’* 20’ 35’ side yard – 2 units Two-Family 4,500 9,000 75' 20' 6' 20' 35' Other Allowable Uses 10,000 75' 20' 6' 20' 35' *Or 6’ on non-party wall Density per family requirements shall not apply to dormitories, fraternities, sororities, nursing homes or other similar group quarters where no cooking facilities are provided in individual rooms (g) Accessory Uses. Accessory uses and building permitted in the R-1D District are buildings and uses customarily incidental to any of the permitted uses in the district. (h) Parking Regulations. Parking, loading and stacking within the R-1D District shall be in conformance with the regulations set forth in division 4 of article VI of this chapter (i) Sign Regulations. Signs within the R-1D District shall be in conformance with the regulations set forth in division 5 of article VI of this chapter (j) Other Regulations. Development within the R-1D District shall be in conformance with the regulations set forth in article II of this chapter Section 2. Any or all ordinances in conflict herewith are hereby repealed. First Reading: January 26, 2016 Second Reading: February 9, 2016 Published: February 12, 2016 CITY OF BROOKINGS, SD ___________________________________ Tim Reed, Mayor ATTEST: ________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON A CHANGE IN ZONE REGULATIONS NOTICE IS HEREBY GIVEN That the City of Brookings has submitted amendments to Chapter 94, Zoning, pertaining to the creation of a Residence R-1D District. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, January 5, 2016, in the Chambers Room on the third floor of the Brookings City and County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 23rd day of December, 2015. ____________________________ Dan Hanson Planning & Zoning Administrator Planning Commission Minutes The City of Brookings has submitted amendments to Chapter 94, Zoning, pertaining to the creation of a Residence R-1D District. (Pierce/Heuton) Motion to approve the amendments. (Heuton/Fargen) Amendment to the motion to add a single-family zero feet side yard dwelling (2 units maximum) with a minimum lot area of 12,000 square feet as a permitted use in the district. All present voted aye. AMENDMENT CARRIED. The motion, as amended, was voted on. All present voted aye. MOTION CARRIED. Summary The proposed Residence R-1D District was designed to be a restrictive use district with 6,000 square foot lot minimums. This lot area was equivalent to what was currently allowed in the Residence R-3 and R-3A Districts. The major difference was that a two- family dwelling or an apartment use would not be permitted in the R-1D. Setbacks proposed in the district would also be minimal in order to allow for a larger buildable area. Hanson provided an aerial example of a small, single-family housing neighborhood that had been developed with 6,000 square foot lots. Heuton recommended that a twinhome on a minimum lot area of 12,000 square feet should be added as a permitted use. The commission concurred with Heuton. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-005,Version:2 Public Hearing and Action on Ordinance 16-005, an Ordinance establishing a Dedicated Public Art Fund of the City of Brookings. Summary: Ordinance 16-005 establishes a dedicated Public Art Fund for the purposes of financing the design, purchase, installation, acquisition, and maintenance of public art for the City of Brookings. Background: A Public Arts Task Force comprised of Lynn Verschoor, Director of the SD Art Museum; Jamison Lamp, President of the Brookings Arts Council (BAC); Ryan Murphy, Architect at JLG Architects; Scott Meyer, City Council member; and Tim Steele, Director of SDSU School of Design was appointed by Council on December 15, 2015, for the purpose of recommending policies and guidelines for the advancement of public art in the City of Brookings. The Task Force has developed the following policies for City Council consideration: a public art fund ordinance, public arts commission ordinance, and draft public arts guidelines. Ordinance 16-005 would establish a dedicated Public Art Fund for the purposes of financing the design, purchase, installation, acquisition, and maintenance of public art for the City of Brookings. The fund would receive an annual appropriation of one percent (1%) of capital expenditures from each revenue fund that finances capital expenditures. The fund could also be supplemented with donations and shall retain unencumbered cash from one budget year to the next. As part of the annual budget preparation process, the City Manager would be directed to provide for such appropriation commensurate with the budgeted capital expenditures; and could recommend certain expenditures be exempt from the one percent calculation for justifiable reasons. Capital expenditures would include equipment, infrastructure, construction projects, and real estate that are new acquisitions, or replacements / enhancements of existing capital assets. This fund would become effective January 1, 2017. Recommendation: Staff recommends approval. Attachments: Ordinance City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Ordinance 16-005 An Ordinance Establishing a Dedicated Public Art Fund of the City of Brookings, SD Be It Ordained and Enacted by the Council of the City of Brookings, State of South Dakota, as follows: I. Sec. 1. – Establishment of a Dedicated Public Art Fund. There is hereby established a Dedicated Public Art Fund within and for the City of Brookings. A Resolution providing for the Advancement of a Comprehensive Public Art Appreciation and Public Displays Program was adopted by the City Council on December 15, 2015. This ordinance incorporates the objectives of that Resolution and establishes, pursuant to that Resolution, a Dedicated Public Art Fund, with procedures for the creation of the Dedicated Public Art Fund set forth herein. Sec. 2. – Findings. The City Council finds that public art and design enhances the environment of the City of Brookings, enriches the lives of its citizens and improves the value of the City’s public spaces and buildings. In addition, the presence of public art encourages the careers of local professional artists and provides possible opportunities for their employment and career advancement. Moreover, it is the vision of the City Council to support the Creative Class because a creative workforce is important for economic growth and a vibrant community. The Council further finds that art can be more fully appreciated if it is publicly displayed as opposed to merely confined to the internal premises of galleries and museums. Finally, a dedicated funding source for an established program of public art enhances the reputation of the City and serves as a vehicle for attracting new businesses and talent to all sectors of the community. Sec. 3. – Purpose of the Dedicated Public Art Fund. The purpose of the Dedicated Public Art Fund is to provide funding for the design, purchase, acquisition, installation and maintenance of public art for the City of Brookings. Sec. 4. – Funding Procedures. The Dedicated Public Art Fund shall receive an annual appropriation of one percent (1%) of annual capital expenditures from each revenue fund which is within the City Council’s budgetary authority and which has an appropriation for capital expenditures. As part of the annual budget preparation process, the City Manager shall provide for such appropriation commensurate with the budgeted capital expenditures, and may recommend that certain expenditures be exempt from the one percent calculation for justifiable reasons. Capital expenditures used for purposes of establishing the annual appropriation shall include equipment, infrastructure, construction projects and real estate that are either new acquisitions or replacements or enhancements of existing capital assets. Sec. 5. – Administration of the Fund. In accordance with Government Accounting Standards Board Statement No. 54 (“GASD 54”), the Dedicated Public Art Fund shall be reported as part of the General Fund for financial reporting purposes, but shall be maintained individually for accounting purposes and budgetary comparisons. A Brookings Public Arts Commission, which is charged with the duty to recommend policies and guidelines for the advancement of public art throughout the community, shall also recommend to the City Council proposed expenditures of the Dedicated Public Art Fund. The City Council shall have final approval of all such policies, guidelines and proposed expenditures of the Dedicated Public Art Fund. Sec. 6 – Effective Date. The Public Art Fund shall be effective as of January 1, 2017. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: January 26, 2016 Second Reading: February 9, 2016 Published: February 12, 2016 CITY OF BROOKINGS, SD Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk Tim Reed, Mayor City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 16-006,Version:2 Public Hearing and Action on Ordinance 16-006, an Ordinance creating the Brookings Public Arts Commission for the City of Brookings. Summary: Ordinance 16-006 provides for the creation of a Public Arts Commission that will be responsible for developing a unified public art strategy for the City of Brookings. Background: A Public Arts Task Force comprised of Lynn Verschoor, Director of the SD Art Museum; Jamison Lamp, President of the Brookings Arts Council (BAC); Ryan Murphy, Architect at JLG Architects; Scott Meyer, City Council member; and Tim Steele, Director of SDSU School of Design was appointed by Council on December 15, 2015 for the purpose of recommending policies and guidelines for the advancement of public art in the City of Brookings. The Task Force has developed the following policies for City Council consideration: a public art fund ordinance, public arts commission ordinance, and draft public arts guidelines. The guidelines will be adopted at a later date. The role of the Brookings Public Arts Commission is to: ·To develop a unified public art strategy for the City of Brookings; ·To advise the City Council and other community groups or agencies initiating a public art project on issues concerning the site, selection of a professional artist and commission of a public artwork; ·To oversee the public art fund; ·To guide and monitor design development process through reviews at various stages to ensure artistic and design quality, integration with the site and relevance to the community; and ·To approve the final design prior to fabrication; and ·To approve the final artwork, installation procedures, and maintenance plan prior to installation. Members of the Brookings Public Arts Commission (BPAC) will be appointed by the Mayor, with the advice and consent of the City Council, for three-year terms. Initial terms of office shall be staggered in 1, 2 and 3 year increments. The BPAC membership would include specific professional expertise in public art or the visual arts such as contemporary arts curator, museum director, or professor of art or art history and design professionals such as architects, landscape architects, or urban planners. The BPAC would be 8-10 members with at least three art or design professionals. Recommendation: City of Brookings Printed on 2/4/2016Page 1 of 2 powered by Legistar™ File #:ORD 16-006,Version:2 Staff recommends approval. Attachments: Ordinance Guidelines City of Brookings Printed on 2/4/2016Page 2 of 2 powered by Legistar™ Ordinance 16-006 An Ordinance Creating the Brookings Public Arts Commission for the City of Brookings, South Dakota Be It Ordained and Enacted by the City Council of the City of Brookings, State of South Dakota, as follows: I. Sec. 1. – Creation/Name. There is hereby created the Brookings Public Arts Commission (BPAC) for the City of Brookings. Sec. 2. – Purpose/Role of the Brookings Public Arts Commission. Public art enhances the built environment of a city and enriches the lives of its citizens. A dedicated funding source for an established program of public art enhances the reputation of a city and serves as a vehicle for attracting new businesses and citizens. A public art program encourages a community’s artists and citizens to engage in creative activities and artistic development. A public arts commission can develop and implement a unified public art strategy for a community. The role of the Brookings Public Arts Commission is as follows: 1. To develop a unified public art strategy for the City of Brookings; 2. To advise the City Council and other community groups and agencies who are initiating a public art project concerning the proposed site, selection of a professional artist and commissioning of a public artwork; 3. To oversee the Public Art Fund; 4. To guide and monitor design development process through reviews at various stages to ensure artistic and design quality, integration with the site and relevance to the community; 5. To approve the final design prior to fabrication; and 6. To approve the final artwork, installation procedures, and maintenance plan prior to installation. Sec. 3. – Manner of Appointment, Composition, Terms, Compensation. a. Members of the Brookings Public Arts Commission (BPAC) will be appointed by the Mayor, with the advice and consent of the City Council, for three-year terms that commence in January. Members may be appointed for additional three-year terms. The initial terms of office shall be staggered in 1, 2 and 3 year increments. Any members whose term expires may be reappointed. b. The Brookings Public Arts Commission (BPAC) shall include specific professional expertise in public art or the visual arts, such as contemporary arts curator, museum director, professor of art or art history, and design professionals such as architects, landscape architects, or urban planners. The BPAC shall consist of at least three art or design professionals. The Commission shall be comprised of eight (8) to ten (10) members who are representative of the following: 1. Brookings Arts Council 2. SDSU School of Design 3. South Dakota Art Museum 4. Chamber of Commerce and/or Convention Visitor’s Bureau Board 5. Art professional, design professional, landscape architect/urban planner 6. Representative from the Historical Preservation Commission 7. Citizen-at-large 8. Citizen-at-large c. Non-voting liaisons shall include, but are not limited to, Community Development Director, City Park and Recreation Director, City Clerk, and Finance Director. d. All members of the Brookings Public Arts Commission (BPAC) shall serve without compensation. Sec. 4. – Qualification of Members. A majority of the members of the Brookings Public Arts Commission (BPAC) shall be residents of the city. Sec. 5. – Vacancies. If a vacancy on the Brookings Public Arts Commission (BPAC) occurs prior to the expiration of a term, the vacancy may be filled by appointment for a term not exceeding three years. If a member is absent from three consecutive regular meetings without authorization from the Chairperson, the member's seat may be considered vacant, and a new member may be appointed. Sec. 6. – Officers. The Brookings Public Arts Commission (BPAC) will designate from among its membership a chairperson, vice-chairperson and such other officers and subcommittees as it deems appropriate and necessary. Sec. 7. – Meetings. The Brookings Public Arts Commission (BPAC) will meet at such times and places as may be determined by the Commission. A majority of members of the Brookings Public Arts Commission (BPAC) shall constitute a quorum. BPAC meetings shall be open to the public and shall comply with City open meetings policies. Sec. 8. – Powers and Authority of the Brookings Public Arts Commission. The powers and authority of the Brookings Public Arts Commission (BPAC) shall include, but are not limited to: a. The Commission shall develop Brookings Public Art Guidelines, which shall include criteria for accepting donations or gifts, both of cash and tangible art, a method or methods for the selection of artists and public art projects and for the placement of public art projects. The City Council shall have final approval of all Brookings Public Art policies and guidelines. b. The Commission shall be responsible for the public art program by directing the selection, placement, maintenance, relocation, and deaccessioning of artwork acquired through the public art program, and shall recommend revisions to the Public Art Guidelines. c. The Commission shall have the custody and care of all works of art owned by the city and under the control of any department of the city. The term “work of art’ shall apply to and include all paintings, mural decorations, statues, bas- reliefs, sculptures, monuments, fountains, arches, ornamental gateways and other structures of a permanent character intended for ornament or commemoration. d. No work of art shall become the property of the city by purchase, gift or otherwise, until it, or a design or model thereof, and a proposed plan for it shall have been approved by the Commission. e. No work of art shall be erected or placed in, over or upon, or allowed to extend in, over or upon any street, avenue, square, park or other property belonging to the city. The Commission may order the removal, relocation or alteration of any existing work of art owned by the city, and no such work of art shall be removed, relocated or altered without such order and approval. f. The Commission shall study, prepare recommendations and report upon the design or proposed design of any municipal building, bridge, approach, fence or other structure erected or to be erected upon land belonging to the city, and upon the design or proposed design of any arch, bridge, structure or approach which is the property of any person, firm or corporation, and extends in, over or upon any street, avenue, highway, park or public place. g. The Commission shall purchase public art projects or commission the design, execution and/or placement of public art projects. The Commission shall consult with the department responsible for a particular construction project regarding the design, execution and/or possible placement of a public art project in connection with such construction project. h. The Commission shall review the inventory of public art, including assessing the status of maintenance, compile a list of potential sites for public art projects, and prepare recommendations as to location, relocation, and deaccessioning of public art. i. The Commission may also initiate public forums when appropriate to determine thematic approaches and location options for public art. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: January 26, 2016 Second Reading: February 9, 2016 Published: February 12, 2016 CITY OF BROOKINGS, SD Tim Reed, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Public Art Guidelines I. Introduction Vision The vision of the Brookings Public Art Guidelines (BPAG) is to create public art spaces and experiences that enrich the quality of life in Brookings, South Dakota and beyond. Objective The BPAG are intended to provide a process and a framework for the Brookings Public Arts Commission (BPAC) to create public art spaces and experiences in the City of Brookings, South Dakota. Definitions A. “Art in public places” means any visual work of art displayed for two weeks or more in an open city owned area, on the exterior of any city-owned facility, inside any city-owned facility in areas designated as public areas, or on non-city property if the work of art is installed or financed, either wholly or in part, with city funds or grants procured by the city. B. “Construction cost” means actual cost of any construction project with an estimated construction cost of fifty thousand dollars or more, excluding, however, engineering and administrative costs, costs of fees and permits and indirect costs, such as interest during construction, advertising and legal fees. C. “Construction project” means the construction, rehabilitation, renovation, remodeling, equipping or improvement of any building, street, park, utility line or other public improvement by or for the city, including all associated landscaping, parking and the like, but excluding any improvements made by any special improvement district and any other improvements exempted by the city council. D. “Reserve account” means the art in public places reserve account established by this chapter. E. “Work of art” includes, but is not limited to, a sculpture, monument, mural, fresco, relief, painting, fountain, banner, mosaic, ceramic, weaving, carving and stained glass. Work of art would normally not include landscaping, paving, architectural ornamentation or signs. F. Acquisition/Acceptance is the formal catalog process used for the addition of an object to the collection by means of purchase, gift, bequest, exchange or other transactions by which title passes from the approved donor, to the City of Brookings G.The Owner shall deaccession and dispose of works of art in its collection when it finds it is a means of protecting public safety. A public artwork may be relocated or removed if it presents a hazard or liability through deterioration or damage. Artworks proposed to be deaccessioned must be reviewed by the Brookings Public Arts Commission to seek the group's advice and guidance. Works of art that came into the City collection prior to adoption of this policy will be subject to this deaccessioning procedure. A permanent record of all deaccessioned objects shall be kept, including the conditions and date of the action. All documents including the authorization for the action taken shall be kept in the City's files. A written statement of the City's policies and procedures with respect to accessioning and deaccessioning of public art collection items shall be made available to donors and other persons upon request. Brookings Public Arts Commission The members of the Brookings Public Arts Commission (BPAC) will be appointed by the Mayor, with the advice and consent of the City Council, for three-year terms that commence in January. Members may be appointed for additional three-year terms. The initial terms of office shall be staggered in 1, 2 and 3 year increments. Any members whose term expires may be reappointed. The BPAC shall consist of at least three art or design professionals. The Commission shall be comprised of eight to ten members who are representative of the following: • A representative from the Brookings Arts Council • A representative from the South Dakota Art Museum • A representative from the South Dakota State University School of Design • A design professional representative practicing within the City of Brookings • A representative from the Historic Preservation Commission • Two at-large community members • One at-large community member who is also a member of the Brookings Chamber of Commerce and/or Convention and Visitor’s Bureau boards Non-voting liaisons should include, but are not limited to: • Director of the Parks and Recreation Department • Director of the Community Development Department • Brookings City Clerk II. Obtaining Art Accessioning The term "accessioning" is the process under which legal title to an artwork is acquired for the public art collection. This can be through commissioning, gifts, purchases, bequests, exchange and any other formal processes or transactions by which legal title to an artwork is acquired for the City public art collection. Brookings Arts Commission Annually, the BPAC will commission a public art space that dramatically improves the quality of life for residents and visitors. The funding for the commission is provided by the Brookings Public Arts Fund and can be rolled over to the following year to enable transformative works. Additionally, private donations are encouraged to support the size and scope of the annual commission. The BPAC will create the selection process for the annual commission to begin in 2017 and add that process to the Public Art Guidelines. Donations The City of Brookings subscribes to a policy of selective acquisition of art with preference for works of art that are of significant artistic merit. Care and discernment are exercised in acquiring artworks because of limitations of staffing and finances to manage the public art collection and the desire to collect significant art of high quality. Donations are an important part of the City of Brookings’ art collection. The City has limited funds for administration, protection and maintenance. Likewise, there are a limited number of suitable municipal sites appropriate for the installation of artwork. To ensure the quality of the collection, BPAC uses the guidance in this policy to decide whether a proposed donation is appropriate for addition to the City’s collection. BPAC accepts only those works that will, in its discretion, further the goals of the Public Art Guidelines. Review Consideration In reviewing a potential donation, BPAC typically considers the information requested above, as well as aesthetic quality (including craftsmanship), compatibility with the City’s existing public art collection, and budget. The Commission may consider other factors contained in its Accessioning and Deaccessioning Policy. Process for Consideration BPAC requests that individuals or entities interested in donating an artwork follow these steps: 1. Submit a complete official donation application to the Brookings City Clerk. This form may be obtained from the City website. 2. Provide a maquette and/or images or the actual work for review. Images can be provided electronically or by hard copy and should show all sides and provide the proper scale of the work. 3. Include a cover letter explaining that the artwork is being offered to the City as a gift and explain why the work should be added to the City’s public art collection. 4. Provide a copy of the artist’s resume or biography; information about the artist’s significance; and digital images showing a sampling of the artist’s work. 5. Provide information about the artwork’s provenance, exhibition history, and a current estimate of value. Include a letter of authenticity from the artist, if possible. 6. Provide a conservation assessment describing the artwork’s condition, along with a maintenance plan. The plan should include an explanation of the expected life span of the work while placed in a public environment, stipulating the type of environment (interior/exterior) in which the artwork may be placed. The plan should also discuss whether the artwork may be prone to vandalism and how the effects of any vandalism may be mitigated; it should be authored by the artist or a qualified conservator. 7. BPAC may request additional information. Funds to maintain artworks in the City’s collection are limited. Therefore, when accepting a gift into the City’s collection, BPAC may require that the donor sign a maintenance agreement or establish a maintenance endowment to ensure an adequate quality of care for the artwork. The Brookings Public Arts Commission is unlikely to consider any donation that requires immediate or extensive maintenance. BPAC typically reviews gifts during their meetings, which are announced publicly on the City website. After review, BPAC may choose to accept or decline a gift, or to table an offer. Deaccesioning Artworks proposed to be deaccessioned must be reviewed by BPAC to seek the group's advice and guidance. Works of art that came into the City collection prior to adoption of this policy will be subject to this deaccessioning procedure. A permanent record of all deaccessioned objects shall be kept, including the conditions and date of the action. All documents including the authorization for the action taken shall be kept in the City's files. “Deaccessioning” is a procedure for withdrawing the display of a work of art from the City of Brooking’s public collection. BPAC is responsible for deciding whether any piece(s) should be deaccessioned. Deaccessioning occurs only for good reason, in the BPAC’s discretion. Basis for Deaccessioning The BPAC may deaccession an artwork for one or more of the following reasons: - The artwork endangers public safety; - The artwork has been determined to be in unsatisfactory condition; - The artwork lacks a suitable display site; - The condition or security of the artwork cannot be reasonably guaranteed where located; - The artwork is attached to a structure slated for destruction, remodeling or repair (so that it is not practical to keep the artwork); - The artwork is or has become incompatible with the rest of the collection; - The City wishes to replace the artwork with a piece of more significance by the same artist; - The artwork requires excessive maintenance or has faults of design or workmanship. - The artwork is fraudulent or not authentic; - The artwork is found to misrepresent the the mission of the BPAC in its content, graphic representation, textual representation, or other; - The City cannot properly care for or store the artwork; or - For any other reason articulated by the BPAC, in its discretion. Process/Disposition The BPAC will review the pieces in the City’s collection - at least every five years - to determine whether any piece(s) should be deaccessioned and will make updates to the BPAC record of public arts both on display or in holding. In addition, the City reserves the right to deaccession an artwork at any time deemed appropriate by the BPAC. Deaccessioning may only be considered during a monthly or a special meeting of the BPAC. A majority of representatives of the BPAC must approved deaccessioning for two consecutive votes. After the first vote, a public announcement of the plan to deaccession must be made to permit public input prior to the second vote. After the second vote, and with approval by the City Manager of Brookings, the artwork shall be officially deaccessioned from the City collection. The BPAC may consider the following options for disposition of a deaccessioned artwork: 1. Return to the artist; 2. Sale or trade; 3. Destruction (which shall be reserved for works deteriorated or damaged beyond reasonably-priced repair); 4. Donation; or 5. Any option deemed appropriate by the BPAC. A written statement of the City's policies and procedures with respect to accessioning and deaccessioning of public art collection items shall be made available to donors and other persons upon request. III. Maintenance Goal The goal of the Public Art Maintenance Policy is to maintain the City’s collection of publicly owned artwork to ensure Brookings citizens’ long-term enjoyment of the collection. The Public Art Maintenance Policy spells out the documentation, preservation, and maintenance processes that will support that goal. The Public Art Maintenance Policy will be implemented on a piece-specific basis that recognizes the value of each work of art in the collection. Process 1. Documentation. The initial documentation will occur before a piece is accepted into the City collection. A standardized form will be used for this purpose. The Brookings Public Arts Commission will identify appropriate City departments and staff (Facilities & Maintenance, Parks & Recreation), outside contractors, service people and experts to review this documentation. Documentation will reside in the official city records. BPAC will be responsible for creating and maintaining the documentation. BPAC will use the projected cost of maintenance as one consideration in its final determination of acceptance and placement. Although documentation and maintenance recommendation alone will not be used to specifically exclude artwork from the City collection, the recommendation may play a role in that final determination. (A documentation fund established in the Public Art Fund budget will pay for documentation not obtained at acquisition.) 2. Maintenance documentation. When an artwork is accepted into the City collection, an initial level of maintenance and a maintenance schedule will be established for it. The documentation will include a standard for regular maintenance (e.g., timing, type of maintenance) and identify any maintenance issues that may require special attention. Each medium will require knowledgeable people to develop maintenance criteria. In addition, the maintenance criteria may include future historic and aesthetic considerations for each piece. The maintenance documentation may be reviewed and revised as needed. 3. Inspection and Condition Report. Annually, the Brookings Public Arts Commission will initiate an inspection and condition report. Paid professional condition appraisers/conservators and/or knowledgeable volunteers, craftspeople or industry experts will perform the inspection for each piece. The inspection and condition report will become part of the permanent documentation of the specific piece and will reside with the official city records of the City. 4. Regular maintenance. Paid professionals and/or trained and supervised volunteers will perform regular maintenance according to the maintenance schedule and condition report for each specific piece annually. The BPAC will initiate and coordinate the regular maintenance activities. Each exterior piece, not receiving hot wax or special treatment, will receive a cold wax treatment. 5. Special Maintenance. Credentialed professionals/craftspersons or knowledgeable volunteer will perform maintenance that requires specialized tools, equipment, or knowledge on an “as needed” basis. The BPAC will use the condition report and/or site visits to determine need. 6. Emergency Maintenance or Repair. Paid professionals/craftspeople or knowledgeable volunteers will perform emergency maintenance or repair on an “as needed” timely basis as determined by the designated city staff. Implementation 1. Policy Implementation. Designated city staff and volunteers will implement and monitor the Public Art Maintenance Policy and will report to the BPAC annually, or more often if needed, on the status of art work maintenance. City staff will oversee the quality control, evaluation and corrective maintenance actions carried out by this policy. 2. Funding. Funding for maintenance will be established through a budget developed by the BPAC and presented to the BPAC each November. Funds will come from the Brookings Public Art Fund. Maintenance funding will take precedent over art purchases. 3. Contract Services. Contracts with paid professionals/ craftspeople will follow established City guidelines and will be handled through the appropriate City department. 4. Quality Control. The BPAC believes in regulating the quality of maintenance to an established standard. Therefore the BPAC will work over time to collect maintenance data (e.g. Lacquer vs. waxing, annual vs. biannual maintenance, professional vs. volunteer, etc.) The BPAC and city staff will use this data to develop specific quality standards and devise ways to measure if the standards are met. Once established, the standards will be used to collect relevant data, analyze that data, and create corrective action plans as needed. City staff will identify specific areas of comparison (e.g. using multiple contractors and comparing the results of their work) and documenting specific maintenance challenges and failures (and their solutions). 5. Policy Review. Annually BPAC members and/or city staff will recommend changes to the Public Art Maintenance Policy to the BPAC.. 6. Attachments. Forms that will be used to implement the policy will be attached as exhibits to the policy and modified as needed during the annual policy review process. Inventory The BPAC will develop an inventory of public artworks in Brookings. A copy of the public artworks inventory as updated, annually, by the BPAC, will be made available on the City website. Ideally, the following information will be recorded in the inventory and database: • Title of the artwork • Medium • Dimensions • Photograph(s) • Value, if available • Artist • Location • Year created • Year acquired • Donor, if donated • Maintenance/conservation instructions Information regarding newly acquired artworks should be entered into the inventory and database by the BPAC as the artworks are installed. The inventory should be structured and managed so as to be a resource to community residents and visitors seeking to view Brooking’s public art collection. Current information is included as an addendum. IV. Additional Responsibilities and Opportunities Art Opportunities Map The BPAC will initiate the development of an inventory of public property on which public artworks may be located within the City of Brookings. A copy of the Public Art Opportunities Map will be made available on the City website. Information regarding public property on which public artworks may be located should be entered onto the Public Art Opportunities Map by the BPAC as potential locations are identified. The map should be structured and managed so as to be a resource to the community as well as groups or individuals wishing to place artworks on public property. Art Integration In addition to its responsibilities of acquiring and maintaining public art, the BPAC is a resource for the City of Brookings. Other city departments as well as the Brookings City Council are encouraged to seek input from the Brookings Public Arts Commision to integrate the arts throughout the City, in its building projects and in the City’s Master Plan. Opportunities for input could include, but are not limited to: • Construction and maintenance of streets, boulevards and public right of ways • Construction of bike lanes and bike parking • Beautification of common items such as electric boxes, sidewalks, street signs, etc. • Public parks and spaces • Other building projects that may provide opportunities for public art including alleys, walls and under-utilized spaces Public-Private Partnership The successful creation and execution of a strategy for public art in Brookings, SD requires a network of public and private partnerships. The City alone does not have the staff or resources to acquire an extensive inventory of public art. The private sector alone cannot site art on public or City property. Together the public and private sectors can translate the community vision of supporting the creative class and high quality of life in Brookings into a systematic program for the selection, acquisition and display of public art including pieces on City property. The governance arrangement for this process must of necessity be collaborative rather than hierarchical. Significant and interdependent roles will be played by the Mayor, BPAC, individual donors, local arts organizations, South Dakota State University and various other municipal and private entities. No work of art financed or installed either wholly or in part with city funds or with grants procured by the city shall be installed on privately owned property without a written agreement between the commission, acting on behalf of the city, and the owner specifying the proprietary interests in the work of art and specifying other provisions deemed necessary or desirable by the city attorney. In addition, such written agreement shall specify that the private property owner shall assure: 1. That the installation of the work of art will be done in a manner which will protect the work of art and the public; 2. That the work of art will be maintained in good condition; and 3. That insurance and indemnification will be provided as is appropriate. Ownership in a partnership It is anticipated that most of the public artworks displayed on municipal property or public art easements will be either owned by the City of Brookings, private foundations, charitable organizations, individuals, and displayed on municipal property through a license agreement. In some instances, privately owned artworks suitable for display on public property may be secured through a loan agreement. Public artwork is to be identified with a plaque or marker identifying the owner (e.g., City of Brookings Public Art Collection), the artist's name, title of the work, and year created. The plaque or marker may include the name(s) of the donor. Corporate script or logos are not permitted. Monetary Donation With these goals in mind, several mechanisms of public and private funding should be considered. Financial contributions and gifts by corporations, private individuals and foundations can leverage limited public dollars. Regardless of the source, it is important to know what constitutes usual and customary expenditures for public art projects. The following items represent the types of expenditures generally associated with the commissioning and placement of public artwork. The following are representative of expenditures to be considered: • Cost of actual artwork. • Artist and artwork-selection-related expenses including proposal and project related honoraria. • Documentation and public education materials. • Pre-design, design, planning and service contracts. • Expenses for technical assistance provided by architects or engineers. • A designated fund for project costs, maintenance, restoration, and conservation. • Site preparation. With these considerations in mind, a combination of public and private investments as described above will allow the City of Brookings to develop a robust public art collection that will enhance its environment for generations to come. Donors may contribute money to acquire, install and/or maintain art. Gifts should be directed to the City of Brookings - Public Art Fund. The City of Brookings serves as the entity that collects, controls and administers the dispersal of the contributed financial resources. Donations from the private sector or grants from the private or public sector shall be encouraged as a means to broaden the existing program potential. These funds shall be maintained in a separate fund for the public art program. V. Insurance Indemnity and Liability. The Artist will be required to release and agree to save and hold harmless the City, and their officers, officials, members, agents, and employees from any and all causes of action, suits in law of equity, or demands or claims, or from any liability of any nature arising out of the construction and creation of the Work and from any obligations made by the Artist or the Artist’s agents and/or employees. The organizing individual or group should provide liability coverage for the property owner and all individuals involved in installing the artwork. The donor is responsible for all insurance costs until title to an artwork is transferred to the City. Prior thereto, the City must be named on all insurance documents and proof of insurance must be provided with the proposal paperwork. All risks for damages, theft, vandalism, and Acts of God to the Work are the responsibility of the Artist during any and all operations, including creation, transit and storage by the Artist, which take place on other than the Site. The Artist shall provide a policy of insurance, covering all risks and hazards against any damage to or loss of the Work while it is being made, transported, installed or stored by the Artist. The City is responsible for all risks for damages, theft, vandalism, and Acts of God to the Work during any and all operations after its installation and acceptance of the Work. The Artist shall be responsible for all damage, claims, and liability arising from, growing out of damages caused by the Artist or the Artist’s employees or claims that may occur as a result of the Artist’s breach of warranties. ADDENDUM BROOKINGS The City of Brookings was incorporated in 1881 and is the home of South Dakota State University, the state’s Land Grant University and largest university. With a population of 22,056, the City of Brookings is the fourth largest city in South Dakota and encompasses a total area of 12.0 square miles. It is the seat of government for Brookings County (population 31,965), with rail service provided by the Canadian Pacific Railroad. Located in the heart of the I-29 corridor, the City of Brookings is just minutes from the Minnesota border and less than an hour’s drive to the state’s largest city, Sioux Falls. ART ORGANIZATIONS Brookings Arts Council. The inaugural meeting of the Brookings Area Arts Council took place on January 30, 1969, and the organization was incorporated in 1975. Not long after, the former Carnegie Library building became available, and the BAC took responsibility for administering the building as the Community Cultural Center (CCC). The CCC, incorporated in 1979, originally had its own board of directors, but for greater efficiency, merged with the BAC in 1990 under the name Brookings Community Cultural Center. In 1992, the name was changed to the Brookings Arts Council, as it is known today. In its 35 plus years, the Brookings Arts Council’s mission has been to “encourage community connections through the arts providing a supportive environment for awareness, appreciation and participation.” The BAC seeks to educate the public, while increasing opportunities for artists to gain recognition through juried art and photography exhibitions. The BAC also provides a platform for the younger artists by sponsoring exhibits of work by students from kindergarten through high school. South Dakota Art Museum. As steward of the state’s art treasures, the South Dakota Art Museum collects, preserves and exhibits visual art to provide access and education, to foster appreciation of the visual arts for the people of South Dakota and its visitors. Since 1970, the South Dakota Art Museum in Brookings has been recognized as a place for people from many parts of the world to enjoy artistic diversity. The Museum features a dynamic exhibition schedule with up to 17 new exhibitions annually created from our permanent collection of over 7000 objects, as well as, exhibitions curated from regional, national and international artists and organizations. The Museum has been accredited by the American Association of Museums since 1977. Some of the major collections include: • Harvey Dunn – son of South Dakota homesteaders, Dunn was a prominent illustrator in New York through the 1940s. He served as an illustrator in WWI and was an important teacher for the next generation of American illustrators. • Native American art –featuring 20th Century Plains Indian art primarily by the Dakota, Lakota and Nakota tribes in addition to an extensive Southwestern Native American collection. • Marghab Linens – the largest collection of over 3,000 hand embroidered Marghab Linens created in Madeira from 1933-1980. The business was run by Vera Way Marghab of Watertown, SD and her husband Emile. • Paul Goble illustrations – original watercolor and ink illustrations by award winning artist Paul Goble. The Museum holds over 500 of his original paintings from his children’s books on Native American legends and traditions. • Cockerline Collection – an encyclopedic collection of 466 original fine art prints from the 60s and 70s including Op, Pop, and Abstract including Op, Pop, and Abstract art. • Vogel Collection - gifted through the 50x50 program from Herbert and Dorothy Vogel, the South Dakota Art Museum was selected to be the recipient of this collection rooted in abstract expressionism, post-minimalism, and diverse figurative directions. State University Department of Visual Arts. The Department of Visual Arts offers courses in animation, art education, art history, ceramics, computer graphics, drawing, film, illustration, interactive design, graphic design, mobile app design, painting, photography, printmaking, sculpture and web design. With over 230 declared majors, students earn BFA (Bachelor of Fine Arts) degrees in Art Education, Graphic Design and Studio Arts leading to careers as professional designers and artists. Graduates may also pursue graduate study, receiving advanced degrees in art and design. The department provides ten specialized and multi-purpose studios and a 5000 square foot freshman studio, in addition to resources available at the South Dakota Art Museum. Brookings Summer Arts Festival & Committee. The volunteer BSAFC annually sponsors a juried art festival of over 200 artists in historic Pioneer Park. Booths celebrate South Dakota’s heritage as well as a regional products area. PUBLIC ART & SPACES “The Urban Canvas” Robbie Jelsma, Brookings Downtown, 2015 “Lot Lines” Scott Wallace Brookings Public Library Sculpture: “Lot Lines” by Scott Wallace Dedicated September 21, 2002 A much larger than life steel-sculpted tulip on a steel pedestal, this sculpture was the work of Scott Wallace, South Dakota State University Associate Professor of Visual Arts. The piece was selected after a six-year search by the eight-member Brookings Sculpture Committee and is the fourth in a series of outdoor sculptures selected for Brookings. The sculpture fits well in the Library’s east window area. It has a number of shadows and lines that change with the seasons and patrons enjoy watching those changes. This cost of this sculpture was $15,000, paid for by donations. “The Owl: Celebrate a Century of Learning” Brookings Public Library Dedicated April 17, 1988 Officially named “Celebrate a Century of Learning”, this Palmer Eide sculpture is more commonly called “Owl and Owlet”. It is sculpted from Indiana limestone and placed on a black graphite base and is located in the southeast window area of the Brookings Public Library. The sculpture was the first outdoor sculpture in the city of Brookings and was part of the Brookings community’s celebration of the South Dakota Centennial. The Brookings Area Arts Council commissioned South Dakota sculptor, Palmer Eide, Professor Emeritus of Art at Augustana College, to create a sculpture on the theme “Celebrate a Century of Learning”, setting an early precedent for “art in public places”. Just as the public library belongs to every member of the community, so does its art. Original cost: $12,085 which was funded by grants and donations. “Circle of Friends” Brookings Public Library, K. E. Crain The “Circle of Friends” sculpture is a cylinder with a simple band around the outside that contains the engraved titles of several books that appeal to young readers. It has a young girl, who is patterned from the sculptor’s youngest daughter, who also checked out as many books as she could from her library. The girl is settled comfortably in the cylinder with her favorite book. The cylinder is balanced on a pyramid base of books with a bas-relief of the Secret Garden gate on one side and a depiction of the ”The Island of the Blue Dolphin” on the other side. The sculpture was a gift from the family of Mardell J. Peterson as a memorial to Peterson who passed away in 2011. The Peterson family hopes that the Library sculpture will inspire children to discover the wonderful world of books. The sculpture is valued at $4000. It is located in the New Book display area of the Brookings Public Library. “Sculpture Project Sanctuary” Larson Park, 8/30/1990, $20,000 “The Guardian” Bronze Sculpture, Brookings Public Safety Building, 12/31/2012, $70,000 In the spring of 2012, the Brookings Police Foundation embarked on what would later be known as the “Guardian Project.” The Guardian Project set out to celebrate in art form, the Brookings Police Department’s commitment to Special Olympics as “guardians of the flame.” Law enforcement worldwide has long been known as “guardians of the flame of hope” or the Law Enforcement Torch Run for those special needs citizens. The Brookings Police Foundation commissioned South Dakota artist, Lee Leuning, that spring to design a sculpture that would highlight the department’s guardianship of special needs people as well as all citizens. Lee Leuning was born in Lake Hendricks, Minnesota and grew up in north Sioux Falls. He attended South Dakota State University in Brookings earning a wildlife biology degree. He worked 28 years as a wildlife officer for Tennessee and later South Dakota. During his wildlife career he developed his artistic talents through watercolor wildlife paintings. He attended 3 years at Northern State University studying bronze sculpture. Lee has an innate ability to originate artworks that appeals to a broad public. Lee is known for his attention to correct anatomy and exacting detail in their representational works. He presently resides in his hometown of Sioux Falls. In actuality, Lee heard of our project and with his prior law enforcement background stated he had to be a part of this project. Lee Leuning and Sherri Treeby formed Bad River Artworks and are well known around the state as having contributed to several sculpture projects within the Midwest. The “Guardian” sculpture was dedicated on November 19, 2012 at the same time the Brookings Police Department opened its new doors to the re-dedicated Brookings Public Safety Center. The sculpture depicts an officer sharing that special moment with an athlete who has just won a medal while carrying the flame of hope. “Blind Man II (The Chase)” Allan C. Fischer, Wood sculpture, Hillcrest Park, 12/31/1994, $10,000 “Wisdom, Vision, Courage, and Integrity” Bronzes Dale Lamphere, Donated, $28,000 value, 2015 “The Little Professor” Bronze Sculpture Downtown sidewalk, northeast corner Main & 4th St $15,000 “Fine Arts” Brookings Nature Center “War Horse” John Lopez - Lemmon, SD Scrap-metal $30,000 2014 Public Library Art Inventory 1999 Bas relief - Merry Richards, "South Dakota Summer", mixed media Children's 1999 Print - Jerry Kruse, "Summer's Way", framed, gift 2nd floor 1991 Print - Paul Goble, "Her seven brothers:, signed, framed Children's 1986 Print - Oscar Howe, "Origin of the Sioux:, framed Public - adult 1965 Print - Harvey Dunn, "After School", framed, gift Children's 1976 Print - Harvey Dunn, "I am the Resurrection…", framed, gift Storage 1976 Print - Harvey Dunn, "Dakota Woman", gift Storage 1976 Print - Harvey Dunn, "Something for supper", gift Hist. Room 1976 Print - Harvey Dunn, "Woman at the pump", gift Storage 1978 Print - Ginger Osgood, "Ascent", framed Storage 1976 Print - Harvey Dunn, "The Prairie is my garden", paper Storage 1976 Print - Harvey Dunn, "The Prairie is my garden", canvas Storage 2000 Print - Van Gogh, "Irises" Director 2000 Print - Renoir, "Two Sisters" Adult Services 2000 Print - "New Novel", gift Circulation 1990 Watercolor - Alice Berry, "High Noon", original, framed Public - adult 1993 Watercolor - Nathaniel Cole, landscape Storage 1960 Watercolor - Nathaniel Cole, "Campus gate" Storage 1996 Watercolor - Lola Wiebe, "Friends of the Library" Public - adult 1959 Oil - Milt Kudlacek, "Early spring" original, wood frame Public - adult 1976 Oil - no painter listed, man standing reading, framed Conference 1920 Oil - G Ames Aldrich, "Stream and Mill", framed Circulation 1976 Oil - Ada Caldwell, woman seated reading Workroom 1990 Acrylic - Signe Stuart, 40"X8', abstract Public - coffee shop 1998 Acrylic - Mary Askren, "Counselor", Storage 1980 Painting - Vallean, farmstead on horizon, framed Storage 1995 Aztec Calendar - Ceramic coast, 28" Public 2005 Wood carving sculpture - Library, Harry Hecht Public 1928 Statue - Boy Scout Children's City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 16-017,Version:1 Public Hearing and Action on Resolution 16-017, a Resolution Levying Assessment for Project No. 2015-01SWR, 2015 Sidewalk Repair Sites. Summary: This Resolution will levy the sidewalk assessment for Project No. 2015-01SWR, 2015 Sidewalk Repairs. Background: This project was the annual concrete project and entailed construction of miscellaneous concrete work including curb and gutter repair, fillets, valley gutters, curb ramps, pavement replacement on Railroad Street and homeowner trip hazard sidewalks. The project was completed and the final change order was approved. The City is proceeding with the assessment process to bill the property owners for their sidewalk construction costs. Resolution 15-074, adopted on July 14, 2015, authorized the Sidewalk Assessment Project for the trip hazard sidewalks. The assessment cost for each landowner is calculated by using their specific sidewalk cost plus a 6% fee for engineering and administration. The City mailed each property owner a notice of the hearing and a copy of the assessment roll which details the cost of the sidewalk repairs. Approval of this resolution will levy the assessment for the 2015-01SWR Sidewalk Assessment Project. Upon approval, the Finance Office will send each property owner a bill for the repairs and the payments will be recovered into the Assessment Fund. Fiscal Impact: The city will collect the sidewalk assessment revenue for the sidewalk repairs. Recommendation: Staff recommends approval. Attachments: Resolution Assessment Roll City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Resolution 16-017 A Resolution Levying Assessment for Project No. 2015-01SWR 2015 Sidewalk Repair Sites W hereas, the City Council has provided for sidewalk repair work to be completed under Project No. 2015-01SWR, 2015 Sidewalk Repair Sites. Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. The City Council has made all investigation and authorized by Resolution 15- 074, which deems the work necessary and has found and determined that the amount which each lot or tract will be benefited by the construction of the sidewalk improvement heretofore designated as Concrete Maintenance Project No. 2015-01SWR is the amount stated in the proposed assessment roll. 2. The assessment for Sidewalk Assessment Project No. 2015-01SWR is hereby approved and the assessment thereby specified are levied against each and every lot, piece or parcel of land thereby described. 3. Such assessments, unless paid within thirty (30) days after the date of mailing of a statement of account by the City, shall be collected by the City in accordance with the procedure for Plan One in Sections 9-43, South Dakota Compiled Laws of 1967, as amended with interest of 10% on the unpaid balance. 4. Assessments amounting to less than $300.00 shall be paid in one payment. Passed and approved this 9th day of February, 2016. CITY OF BROOKINGS ________________________________ Tim Reed, Mayor ATTEST: _________________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0118,Version:1 Public Hearing on the proposed location of the Indoor Recreation Center. Summary: The City of Brookings invites the public to attend the City Council Meeting on Tuesday, February 9, 2016 at 6:00 pm and provide public comment regarding the location of the proposed Indoor Recreation Center. Attachments: Press Release Proposed Location Map City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™ Jeffrey W. Weldon City Manager 520 3rd Street, Suite 230 Brookings, SD 57006 605.692.6281 jweldon@cityofbrookings.org FOR IMMEDIATE RELEASE For more information, contact: February 2, 2016 Jeff Weldon, City Manager 605.692.6281 PUBLIC COMMENT NEEDED ON LOCATION OF THE PROPOSED INDOOR RECREATION CENTER AT FEBRUARY 9, 2016 CITY COUNCIL MEETING The City of Brookings invites the public to attend the City Council Meeting on Tuesday, February 9, 2016 at 6:00 pm and provide public comment regarding the location of the proposed Indoor Recreation Center. The City Council Meeting will be at the Brookings City & County Government Center, 3rd Floor Chambers Room 310. If you have any questions, please contact Jeff Weldon at (605) 692-6281. ### BROOKINGS REC-PLEX now that you have brought your dreams...live your dreams. FEBRUARY 2, 2016 | © 2016 JLG ARCHITECTS BUILDING AND SITE MASSING SCALE now that you have brought your dreams...live your dreams. CHITECTS ND SITE MASSING SCALE City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2016-0121,Version:1 Action to accept Council Member Scott Meyer’s formal resignation; effective immediately. Summary: Council Member Meyer announced at the 12/8/2015 City Council Meeting that February 9, 2016 would be his last City Council meeting and that he would be vacating his seat 63 days prior to the April 12 Election, thereby allowing someone to run for his vacated two-year term. At the January 26, 2016 City Council Meeting, the City Council appointed Dr. David Meyer to fill the term. Dr. Meyer will take his Oath of Office and be officially sworn in immediately after Council Member Meyer’s resignation. Recommendation: Recommend approval. City of Brookings Printed on 2/4/2016Page 1 of 1 powered by Legistar™