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2017_09_12 CC PKT
City Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" 5:00 PMTuesday, September 12, 2017 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 PM STUDY SESSION Location: Room 300, Community Room 1.ID 2017-0561 Brookings Public Arts Commission update 2.ID 2017-0530 City Council Interns SDSU Student Internship Placement AgreementAttachments: 6:00 PM REGULAR MEETING Location: Room 310, Chambers 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions Page 1 City of Brookings September 12, 2017City Council Meeting Agenda described in the agenda supporting documentation. 3.A. Action to approve the agenda. 3.B.ID 2017-0521 Action to approve the August 8, 2017 and August 22, 2017 City Council Minutes. 8/8/2017 Minutes 8/22/2017 Minutes Attachments: 3.C.RES 17-086 Action on Resolution 17-086, a Resolution revising certain Fees of the City of Brookings. Resolution - marked Resolution - clean Attachments: 3.D.RES 17-033 Action on Resolution 17-033, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Old Market LLC, 424 5th St., legal description: All of lots 15-16-17-18, all in Block 7, Original Plat Addition, to include parking lot. Resolution Operating Agreement Attachments: 3.E.RES 17-076 Action on Resolution 17-076, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for GDT Inc., dba Cubby’s Sports Bar & Grill, 307 Main Ave., legal description: Lots 3-4, Block 3, Original Plat Addition. Resolution Operating Agreement Attachments: 3.F.RES 17-080 Action on Resolution 17-080, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Prairie Lanes, 722 Western Ave., legal description: Lots 1-2, Block 1, Snyders Addition. Resolution Operating Agreement Attachments: 3.G.RES 17-081 Action on Resolution 17-081, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Skinners Pub, Inc., 300 Main Ave., legal description: Lots 1-2, Block 2, Original Plat Addition. Resolution Operating Agreement Attachments: 3.H.RES 17-078 Action on Resolution 17-078, a Resolution authorizing the City Manager to sign a Wine Operating Agreement 5-year renewal for New Sake, Inc., 724 22nd Ave. So., legal description: Restaurant: N 14.5' of S 542.8' and E 54.5' of W 309' incl. N 20' of S 528.3' and E 59' of W 313.5 Patio: N 14.5' of S 542.8' and E 24' of W 333' incl. N 20' of S 528.3' and E 19.5' of W Page 2 City of Brookings September 12, 2017City Council Meeting Agenda 333', Lot 2, Brookings Mall Addition. Resolution Operating Agreement Attachments: 3.I.RES 17-079 Action on Resolution 17-079, a Resolution authorizing the City Manager to sign a Wine Operating Agreement 5-year renewal for Pheasant Café & Lounge, 726 Main Ave. So., legal description: Lot 2, Block 2, Grossman Heights Addition. Resolution Operating Agreement Attachments: 3.J.RES 17-085 Action on Resolution 17-085, a Resolution approving the City of Brookings Public Safety Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120. Resolution Agreement Pay Plan Attachments: 3.K.RES 17-087 Action on Resolution 17-087, a Resolution approving the City of Brookings City General Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120. Resolution Agreement Pay Plan Attachments: 4. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 5. Open Forum/Presentations/Reports: 5.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 5.B. SDSU Student Association Report. 5.C.ID 2017-0557 Presentation by Brad Wilson, Administrator, SDML Work Comp Fund. 5.D.ID 2017-0560 Introduction of Matthew Sommerfeld, Brookings Airport Manager. 5.E.ID 2017-0546 Discussion and possible action to proceed with the Sexauer Park Restroom Project. Page 3 City of Brookings September 12, 2017City Council Meeting Agenda Photos Restroom Rendering Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 5.F.ID 2017-0537 Progress Update on Brookings Marketplace. Brookings Marketplace Progress Report.pdfAttachments: 6. Contracts/Change Orders: 6.A.RES 17-088 Action on Resolution 17-088, a Resolution authorizing Change Order No. 1(Final) for 2017-06STI, Chip Seal Project; Topkote, Inc. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 6.B.ID 2017-0542 Discussion and Action on 6th Street Lighting Upgrades from Main Avenue to Medary Avenue. Standard Lighting Estimate Decorative Lighting Estimate Light Poles East of 22nd Ave Light Pole - individual Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 7. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 7.A.ORD 17-020 Introduction and First Reading of Ordinance 17-020, an Ordinance authorizing Supplemental Appropriation #2 to the 2017 Budget. Public Hearing: September 26, 2017. OrdinanceAttachments: 7.B.ORD 17-021 Introduction and First Reading on Ordinance 17-021, an Ordinance amending Division 2 of Article V of Chapter 2 of the Code of Ordinances of the City of Brookings, SD and pertaining to the Human Rights Commission of the City of Brookings. Second Reading: September 26, 2017. Ordinance - marked Ordinance - clean Attachments: 8. Public Hearings and Second Readings: 8.A.ORD 17-018 Second Reading and Action on Ordinance 17-018, an Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2018 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for All Funds. Page 4 City of Brookings September 12, 2017City Council Meeting Agenda Ordinance City Manager's Budget Message Budget Summary Budget Detail Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 8/22/17 City Council read into the record 8.B.ID 2017-0517 Adoption of the Capital Improvement Plan and Community Reinvestment Plan. 2018-2022 CIP / 2023-2027 CRP Book 75% Second Penny Sales & Use Tax Cash Projections Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 8.C.ORD 17-017 Public Hearing and Action on Ordinance 17-017, an Ordinance Rezoning Block 3 and 9 in the Wiese Addition from a Planned Development District to a Planned Development District with an underlying Business B-4 Highway District, also known as 3031 6th Street and 809 32nd Avenue. Ordinance Planning Commission Minutes 8/1/2017 Notice of Hearing Brookings Marketplace IDP Brookings Marketplace Rezoning Map Business B-4 Highway Business Regulations Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 8/22/17 City Council read into the record 8.D.ID 2017-0519 Action on an Initial Development Plan for Block 3 and 9 in the Wiese Addition, also known as Brookings Marketplace (3031 6th Street and 809 32nd Avenue). Brookings Marketplace IDP Planning Commission Minutes 8/1/2017 Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 8.E.ORD 17-019 Public Hearing and Action on Ordinance 17-019, an Ordinance rezoning Lot 100, Block 1, Skinner’s Third Addition from an Industrial I-1 Light District to a Residence R-1D Single-Family District (807 2nd Street So.). Page 5 City of Brookings September 12, 2017City Council Meeting Agenda Ordinance Hearing Notice Planning Commission Minutes 8/1/2017 Area Map Rezoning Map Exhibit Map Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call Legislative History 8/22/17 City Council read into the record 9. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 10. Adjourn. Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 6 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0561,Version:1 Brookings Public Arts Commission update Summary: Members of the Public Arts Commission will provide an update to the City Council and public. City of Brookings Printed on 9/7/2017Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0530,Version:1 City Council Interns Summary: Discussion on City Council Interns. Attachments: SDSU Student Internship Placement Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Page 1 of 9 STUDENT INTERNSHIP PLACEMENT AGREEMENT THIS AGREEMENT is made and entered into by and between the Parties effective as of this ________ day of ________, 20__. WITNESSETH: that the Parties, in consideration of the mutual promises contained herein and other good and valuable consideration, hereby agree as follows: I. PARTIES: UNIVERSITY: ____________________________, HEREINAFTER REFERRED TO AS “UNIVERSITY” CONTACT NAME: _______________________ DEPARTMENT: _______________________ ____________________________ ____________________________ TELE: ____________ FAX: ____________ EMAIL:____________________ PROVIDER: FULL LEGAL NAME OF PROVIDER: _______________________________ TYPE OF BUSINESS:_________________ STATE OF BUSINESS REGISTRATION: ___ BUSINESS ADDRESS: ____________________________________ ____ CITY, STATE, ZIP:________________________ FEIN or TAX ID#: _____________________ CONTACT NAME: ________________________ DEPARTMENT: _________________ TELEPHONE: ____________ FAX: _____________ EMAIL: _______________________ PLACE WHERE THE INTERNSHIP WILL BE PERFORMED: _______________________________ CONTRACT END DATE: _____________________ II. TERMS AND CONDITIONS 1.Definitions. The following definitions apply. a. “Internship” means a program of study as part of University course or degree requirements, conducted in cooperation with the Provider, whereby Students receive supervised experience and instruction in a professional setting for the primary benefit of the student. Page 2 of 9 b. “Site Supervisor” means that person employed or retained by the Provider as responsible for the development and administration of the Internship affiliation with the University. c. “Intern” means a person enrolled in the University who is to perform the Internship. d. “University Supervisor” means the person employed or retained by the University who is responsible for the development and administration of this Internship affiliation with the Provider. 2.Purpose. a. The University is a major research, Land Grant University offering many programs in research, teaching, public service, and extension. b. As part of the University's educational requirements or as required for the award of a degree in particular areas of study, Students complete supervised experiences, such as this Internship. c. The Provider has facilities and professional staff appropriate for this Internship. d. By entering into this Agreement, the parties hereto do not intend that any of the University's staff or any Intern is to be an employee of the University for any purpose. The University's staff and Interns shall not act as the Provider's agents or representatives in any capacity, and shall not make any commitments on behalf of the Provider. The Parties hereto are not partners, agents nor principals of one another. 3.Term. The term of this Agreement shall be from the date written above to the Contract End Date set forth hereinabove, and may be extended in writing by mutual consent of the parties. Provided, however, that Interns shall be permitted to complete all Internships that began prior to the Contract End Date, and with respect to such Internships, all terms and conditions of this Agreement shall apply until the last such Internship is completed. 4.The Provider’s Obligations. a. The Provider shall have sole authority and control over all aspects of client services, including those activities wherein Interns may be exposed to or interrelate with clients. b. Provider is responsible for any payment requirements, to the extent they are required, in accordance with the Fair Labor Standards Act. c. The Provider shall, in consultation with appropriate University faculty and the University Supervisor, designate those clients to whom Interns may be exposed for their Internship. The Provider shall determine the dates of Intern assignments for specific duties related to the Internship. Page 3 of 9 d. The Provider hereby agrees to orient Interns to the Provider’s applicable policies and procedures. e. The Provider, in its discretion, may at any time exclude from participation hereunder any Intern whose performance is determined to be detrimental to the Provider’s clients, who fails to comply with proper channels of communication or the Provider’s established policies and procedures, or whose performance is otherwise unsatisfactory. Provider shall provide notice of discontinuation of Interns participation to University Supervisor. f. Provider shall comply with the parties’ agreed statement of student and Provider responsibilities setting forth the academic and professional experience requirements of the Internship in the format set forth in “Exhibit A.” g. The Provider shall contribute in the evaluation of Interns as may be requested by the University Supervisor. Provider shall allow University access to Provider’s site for evaluation of site and academic evaluation of Intern. 5.The University’s Obligations. a. The University shall be responsible for academic administration, curriculum content and programming, student recruitment, admission, promotion and graduation, maintenance of all Intern academic records and reports, and final determination of all grades to be awarded to Interns for Internship participation. b. The University shall ensure that all Interns have completed all applicable prerequisite courses and any other requirements necessary prior to Internship placement. c. The University shall ensure that Intern and Provider participate in a completed statement of student and Provider responsibilities setting forth the academic and professional experience requirements of the Internship as set forth in “Exhibit A.” d. The University will inform Interns of the Interns’ responsibility to provide any transportation, meals, and lodging related to the Internship. Students shall serve without compensation by the University. 6.Liability and Insurance; Governmental Immunity. a. The University, as an entity of the State of South Dakota, is entitled to certain immunities under South Dakota law, including but not limited to SDCL Chs. 3-21 and 3-22 as well as participation in the Public Entity Liability Pool agreement. The parties agree that such insurance shall satisfy all insurance requirements as to the University for this Agreement except as otherwise specified herein. Page 4 of 9 b. Provider agrees, at all times during the term of this Agreement, at its sole cost and expense, to maintain in force insurance coverage of the types and with the limits as follows: 1. Occurrence based commercial general liability insurance or equivalent form with a limit of not less than $1,000,000 for each occurrence. If such insurance contains a general aggregate limit it shall apply separately to this Agreement or be no less than two times the occurrence limit. Such insurance shall include South Dakota State University employees as additional insureds in the event a claim, lawsuit, or other proceeding is filed against a State employee as a result of the services provided pursuant to this Agreement. 2. Professional Liability Insurance or miscellaneous Professional Liability Insurance with a limit not less than $1,000,000. Malpractice Insurance with a limit not less than $5,000,000. 3. Business automobile liability insurance or equivalent form with a limit of not less than $500,000 for each accident. Such insurance shall include coverage for owned, hired, and non-owned vehicles. 4. Maintain worker’s compensation and employer’s liability insurance as required by South Dakota law. c. The University shall advise Interns that they may be required by Provider to carry professional liability and medical insurance covering Interns for all activities, acts, and omissions that may occur related to this Internship, as required by the Provider. The University may coordinate select professional liability insurance at the level and rates the University discretionarily arranges for Interns enrolled for academic credit with the University. The University shall advise Interns that proof of such insurance may be required prior to the Intern beginning the Internship and may assist Interns in obtaining such insurance. 7.Termination. This Agreement may be terminated as follows: a.For Convenience. Either party may terminate this Agreement for any reason by providing thirty days written notice to the other party of its intention to terminate, provided that Interns shall be permitted to complete Internships that began prior to the termination notice. b.For Default. A party will be considered in default of its obligations under this Agreement if such party should fail to observe, to comply with, or to perform any term, condition, or covenant contained in this Contract and such failure continues for ten (10) days after the non-defaulting party gives the defaulting party written notice thereof. In the event of default, the non-defaulting party, upon written notice to the defaulting party, may terminate this Contract as of the date specified in the notice, and may seek such other and further relief as may be provided by law. To the extent reasonable, the Parties shall endeavor in good faith to prevent Page 5 of 9 the early termination of any ongoing Internship as a result of the termination of this Agreement under this section. 8.Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of South Dakota. Any lawsuit pertaining to or affecting this Agreement shall be venued in Circuit Court, Third Judicial Circuit, Brookings County, South Dakota. 9.FERPA: The parties shall also maintain the confidentiality of student records in accord with the Family Educational Rights and Privacy Act and agree to the provisions found in FERPA Attachment, which is attached hereto as “Exhibit B,” are hereby incorporated in this contract and made a part thereof. 10.Assignment. No assignment of this Agreement or the rights and obligations hereunder shall be valid without the prior written approval of the parties. 11.Waiver. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as or be construed to be a waiver of any subsequent breach of the same or other provision hereof. 12.Anti-Discrimination. The parties agree that in the performance of this Agreement, there will be no discrimination against Interns, employees, or other persons related to race, color, sex, religion, creed, age, national origin, sexual orientation, or disability. 13.Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any previous contracts, understandings, or agreements of the parties, whether oral or written, concerning the subject matter of this Agreement. 14.Amendment. Any amendment to this Agreement must be in writing and must be signed by the parties. 15.Severability. In the event that any provision of this Agreement is held unenforceable for any reason, the remaining provisions of this Agreement shall remain in full force and effect. 16.Notices. All notices required to be given under this Contract shall be deemed given when delivered by certified mail, return receipt, or on the next business day following delivery by facsimile transmission if a facsimile telephone number is shown below, to the designated representatives of the parties. A party may change its designated representative or address at any time by written notice in the same manner as for any other notice. The initial representatives of the parties are as follows: If to University: Attn: ____________ College of _________________ ____________________________ ____________________________ Tel: _____________ Fax: _____________ Page 6 of 9 If to Provider: _______________________ _______________________ _______________________ _______________________ _______________________ Tel: _______________________ Fax: _______________________ 16.Exhibits. If checked, the following exhibits are attached and hereby made a part of this Agreement: Exhibit A: _______________________ Exhibit B: _______________________ Exhibit C: _____________________________ _______________________ Page 7 of 9 IN WITNESS WHEREOF, the parties execute this Agreement as of the day and year written first above. PROVIDER: ____________________________________ ___ Full Legal Name of Contracting Entity ____________________________________ Signature of Authorized Officer ____________________________________ Print Name & Title of Authorized Officer CORPORATIONS: (A corporate seal or attestation is required.) Attest (Seal) By_________________________________ (Corporate Secretary or Equivalent) UNIVERSITY: By: _______________________ Title: Approved as to Form (as required): By: University Academic Department: By: ___________ Title: _+_____________________ University Supervising Faculty: By: Notes on Use: This form may be used for Internship and practicum agreements which do not require the disbursement of funds by or on behalf of the State of ____________________________. Variations from this standard form must be reviewed by the University Counsel prior to final execution of the agreement. Page 8 of 9 Exhibit A South Dakota State University FERPA Attachment The parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being the _____ day of ____________________, 20_____. Confidential student records and information (“Student Information”) includes hard copy, and any other format or medium, student education record information and personally identifiable information contained therein as defined by the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 CFR Part 99) (“FERPA”) provided by South Dakota State University (“University”). It may also include information provided by University’s students to the Contractor. PROVIDER acknowledges that the Agreement allows the PROVIDER access to Student Information. Contractor agrees to abide by the limitations on re-disclosure of personally identifiable information from education records set forth by FERPA and with the terms set forth herein. 34 CFR 99.33(a)(2) states that the officers, employees and agents of a party that receives Student Information from the University may use the information only for the purpose(s) for which the disclosure was made. PROVIDER agrees to hold Student Information in strict confidence. PROVIDER shall not use or disclose Student Information received from or on behalf of University (or its students) except as permitted or required by the Agreement, as required by law, or as otherwise authorized in writing by University. PROVIDER agrees not to use Student Information for any purpose other than the purpose for which the disclosure was made. Upon termination, cancellation, expiration or conclusion of the Agreement, PROVIDER shall return all Student Information to the University or, if return is not feasible, destroy all Student Information. If the PROVIDER destroys the information, PROVIDER shall provide University with a writing confirming the date of destruction of the data. If University reasonably determines in good faith that PROVIDER has materially breached any of its obligations under this Attachment, University, in its sole discretion, shall have the right to require PROVIDER to submit to a plan of monitoring and reporting; provide PROVIDER with a fifteen (15) day period to cure the breach; or terminate the Agreement immediately if cure is not possible. Before exercising any of these options, University shall provide written notice to PROVIDER describing the violation and the action it intends to take. If the Family Policy Compliance Office of the U.S. Department of Education determines that the PROVIDER improperly disclosed personally identifiable information obtained from University’s education records, University may not allow the PROVIDER access to education records for at least five years. PROVIDER shall develop, implement, maintain and use appropriate administrative, technical and physical security measures to preserve the confidentiality, integrity and availability of all electronically maintained or transmitted Student Information received from, or on behalf of University or its students. These measures will be extended by contract to all subcontractors used by PROVIDER. PROVIDER shall, within one day of discovery, report to University any use or disclosure of Student Information not authorized by this Agreement or in writing by University. PROVIDER's report shall identify: (i) the nature of the unauthorized use or disclosure, (ii) the Student Information used or disclosed, (iii) who made the unauthorized use or received the unauthorized disclosure, (iv) what PROVIDER has done or shall do to mitigate any deleterious effect of the unauthorized use or disclosure, and (v) what corrective action PROVIDER has taken or shall take to prevent future similar unauthorized use or disclosure. PROVIDER shall provide such other information, including a written report, as reasonably requested by University. Page 9 of 9 PROVIDER shall defend and hold University, the South Dakota Board of Regents, employees and agents harmless from all claims, liabilities, damages, or judgments involving a third party, including University’s costs and attorney fees, which arise as a result of PROVIDER's failure to meet any of its obligations under this Attachment. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0521,Version:1 Action to approve the August 8, 2017 and August 22, 2017 City Council Minutes. Attachments: 8/8/2017 Minutes 8/22/2017 Minutes City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Brookings City Council August 8, 2017 (unapproved) The Brookings City Council held a meeting on Tuesday, August 8, 2017 at 6:00 p.m., at City Hall with the following City Council members present: Mayor Keith Corbett, Council Members Mary Kidwiler, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, Patty Bacon, and Nick Wendell. City Manager Jeff Weldon, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Consent Agenda. A motion was made by Council Member Hansen, seconded by Council Member Kidwiler, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. A. Action to approve the agenda. B. Action to approve the July 18, 2017 and July 25, 2017 City Council Minutes. C. Action to cancel the September 19, 2017 and October 17, 2017 City Council Study Sessions, and the November 14, 2017 City Council Meeting. D. Action on an appointment to the Sustainability Council:appoint Shelly Brandenburger (term expires 1/1/2020). Open Forum. Ben Stout, SD Dept. of Ag., shared with the City Council facts about agriculture in Brookings County, and information on some of the projects he is currently working on in the area. Brady Janssen, with Riverview Development, Morris, MN, invited the City Council to attend a Bus Tour on August 21st to view an existing dairy facility near Willmar, MN. Riverview is proposing building a new dairy facility in Brookings County, Trenton Township. Riverview is an ag business which operates dairies and beef feedlots. Mayor’s State of the City Address. Mayor Corbett presented his annual State of the City Message on August 8, 2017. “One thing people comment on when they come into Brookings, is the beautiful Gateway Projects. Every entrance you are welcomed into the city. When entering the city from the west, the Veteran’s Memorial is also a prominent welcome. Being a Veteran, the Memorial means a lot to me. This also speaks to Brookings’ past, people who have given a lot, sometimes everything. Brookings Health System’s expansion of 62,400 square feet, with an additional 30,000 square foot medical office building is an investment in our community and will serve our future. This expansion will improve our quality of life and increase our economic development. It is important for current and future businesses to see and understand our commitment to health care. Brookings County Workforce. Brookings County impacts everything we do and we impact everything that the county does. The workforce dip back in 2010 reflects the recession, from which we are still recovering. We also continue to struggle with finding people to work as there are currently over 600 open jobs in Brookings. Brookings Economic Development Corporation advises there will be an additional 300 jobs opening in the near future due to business expansions. Another concern is the estimate of 3,000 people reaching retirement age in the next 10 years. Unemployment Rate. Brookings continues to do well with a 2.8% unemployment rate. Building Permits. Brookings has seen a dramatic increase in apartment units. Surprisingly, they are being occupied almost as fast as they are built. 224 230 315 81 94 244 146 103 164 172 0 50 100 150 200 250 300 350 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 City of Brookings Building Permits Single Family Homes Townhome Units Duplex Units Apartment Units Gross Taxable Sales. Our sales tax comes from food stores, hotels/motels, eating establishments, drinking places, amusement and recreation. Brookings experienced $96 million in taxable sales for 2016. Total taxable sales was $658 million in 2016. Construction taxable sales shows a decrease. Currently, there is no answer for this decrease, but we are researching the why’s and/or the how’s. Retail taxable sales continue to grow, thanks to everyone shopping locally. The value of shopping local is seen with the wonderful niche market, and the ease of solving problems with purchases. Shopping local helps our sales tax, which is important and provides numerous accomplishments the City of Brookings has enjoyed over the years. First Penny Sales & Use Tax 2017 numbers are currently up 4.9% over 2016. Third Penny Sales & Use Tax is currently at 8.7%. I am frequently asked how much of the 3rd penny sales come from SDSU Students, or how much is from eating out, etc. Unfortunately, we really cannot define those dollars. We only know the amount we receive from the state. When we go places, we are ambassadors for Brookings and show how proud we are of our city, and of serving on the City Council. Here are a few things special about Brookings: 1) Population –our current population is 23,657, a 7% increase from the last census, with an estimate 4-5% growth each year. 2) Our bond rating continues to be excellent at an “Aa3.” Thanks to city staff for that as they make this a high priority. 3) Our reserves are healthy, but not excessive. 4) Our enterprise funds and businesses continue to run well. 5) The Brookings Health System expansion and new Medical Office Building is a huge draw to the City of Brookings. Some additional notoriety Brookings has received are: #1 Best Place to Live in South Dakota (Niche 2016); #1 Safest College Town in America (Safewise 2016); #5 Safest City in America (ADT Security 2016); #1 Best and Safest Place to Live in South Dakota $14,609,994 $33,504,126 $36,315,078 $21,380,184 $17,858,310 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 2012 2013 2014 2015 2016 Construction Taxable Sales (Movoto 2015); #5 Top 10 Best Small Towns in America (Livability 2013); #25 Best Cities for Entrepreneurs in America (Livability 2017). We continue to benefit from a knowledgeable and dedicated staff, department heads, and employees with their commitment to Strategic Planning (CIP and CRP), a commitment to a balanced budget and the Brookings Makers Space. These are just a few things that make Brookings special. What else is special about Brookings? The people make Brookings what it is, which is represented by the large number of qualified applicants for open positions on the various boards, committees and commissions. People want to be a part of the solution and be the problem solvers. Jennifer Johnson with the Convention Visitors Bureau (CVB) shared with me that CVB recruitment was up 33% in 2016. For every dollar invested by the CVB, eighty-one cents was returned to Brookings. The economic impact alone is over $11 million. Johnson describes Brookings as a ‘melting pot.’ Earlier this year, the City Council passed a Resolution on how we want Brookings to be a diverse and inclusive community. We are continuing to work and move forward in all these areas. With all the great things going on in Brookings, there are still opportunities to continue to grow, while staying true to our Mission Statement: “The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management.” Brookings has many opportunities which include: affordable housing; child care; workforce development / training; retail growth; entrepreneurial growth; master planning; commitment to mental health; campus and community relationship; Brookings Market Place; evolving economic growth and community improvement strategy; and strategic coordination between Brookings County, Brookings School District, BEDC, City of Brookings and SDSU. I can also see a possible welcome center or kiosk located at the Brookings Market Place location, and a possible improved and enlarged RV Park. I started this presentation mentioning the Veterans Memorial. There are many people who have given their time, their talent, and their treasures to make Brookings what it is today. Maybe we will go out to Swiftel Center to celebrate and have a party, or set a Mayoral Proclamation. Both would be one-time events to celebrate the people of Brookings. Let us declare a Celebration of Gratitude, so as we leave here and we see these people, we stop and say thank you. These people are the business people on Main Street, the people in the malls, the people who have established businesses in Brookings to make Brookings what it is. Sometimes we forget to do that often enough. I would like everybody, not just the City Council, to continue to think of a Celebration of Gratitude that we thank people who have given their time, their talent and their treasures. I would like to express a special thanks to City Manager Jeff Weldon, his staff and city departments, the City Clerk and staff, Volunteer Board Members, citizens of Brookings, BEDC, CVB, the Chamber, and fellow City Council Members.” Curbside Composting Report.Bob McGrath, Sustainability Council Vice-Chair, and Todd Langland, Solid Waste/Landfill Director, presented the Curbside Composting Report to the City Council. The Sustainability Council submitted the following recommendations for City Council consideration. No action was taken. Those include the following: 1) It is recommended the City of Brookings work in concert with the South Dakota Department of Environment and Natural Resources to develop regulations that will apply to composting food scraps. Since the landfill is a permitted solid waste facility, any regulations developed would apply to the City’s operation as well as any privately owned facility. If possible, it would be advantageous to encourage the regulations be administered by the state as permit conditions versus administrative rules. Permit conditions allow the state to handle each solid waste facility on a case-by-case basis versus one-rule fits all. The state does have primacy for the administration of the Resource Conservation and Recovery Act (RCRA), but must stay within the confines of the definitions of solid waste, which includes food waste as Municipal Solid Waste (MSW). Therefore, helping the state with examples of how to reword certain definitions to allow less restrictive composting regulations from Region 5, which includes Minnesota or Region 7, which includes Iowa, would be a good strategy. 2) Once regulations are created, the City of Brookings should encourage private development of a Source Separated Organic Material Site and collection service. The City could also consider developing its own local regulations and providing the service itself. At that point, the key factors cited above would require in-depth analysis. 3) Most cities initiate composting programs with a pilot program. Since large businesses and institutions generate the highest volume of waste, the Committee recommends, after regulations are in place, the City seek funding for a pilot program for the large consumer composting. 4) Since Brookings has a high awareness of environmental protection, Brookings should develop a public education program to promote residential backyard composting and its benefits. Resolution 17-074. A motion was made by Council Member, seconded by Council Member that Resolution 17-074, a Resolution authorizing Real estate Exchange Agreement between the City of Brookings and Brookings County be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-074 - Resolution Authorizing the Exchange of Real Estate Be It Resolved by the City Council of the City of Brookings, South Dakota as follows: Whereas, in accordance with SDCL 6-5-1, and for the purpose of acquisition of real property to expand its Swiftel Center facilities, the City desires to acquire from the County of Brookings ("County"), the following described property: Parcel "A" A portion of the northwest corner of Lot Five (5) in Wiese Addition to the City of Brookings, County of Brookings, State of South Dakota, located at 826- 32nd Avenue, Brookings, South Dakota, and referred to as the County Resource Building, and Whereas, the City of Brookings no longer requires the following described property referred to as Parcel "B" because Parcel "B" will no longer be subject to a long-term lease to the Brookings Outdoor Adventure Center. Accordingly, the City proposes to convey the following described property and pay additional monetary compensation of $500,000.00 to the County of Brookings in exchange for the above-described property. Parcel "B" is described as follows: Parcel "B" Tract 2, Nature Park Addition in the Southeast Quarter (SEV4) of Section One (1), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota, and Whereas, the City of Brookings has determined the exchange of the above described properties and payment of additional monetary compensation over a five (5) year period in equal installments for the purposes set forth above is in the best interests of the City of Brookings. Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota, as follows: A. That the City of Brookings acquire title to Parcel A from the County for the purpose of expansion of the City's Swiftel Center facilities; and B. That the City of Brookings convey title to Parcel B to the County in exchange for Parcel A; and C. That as additional consideration for the above-described exchange, the City of Brookings shall pay to the County of Brookings the additional sum of Five Hundred Thousand and no/100 ($500,000.00) Dollars, payable in five (5) equal payments over a five (5) year period interest free, with the first payment due on January 2, 2018, and the remaining four (4) payments due by January 2nd each year for the next four ( 4) subsequent years. D. That the Mayor, City Manager, City Clerk and City Attorney are authorized to execute a Real Estate Exchange Agreement and other required documents in accordance with this Resolution. REAL ESTATE EXCHANGE AGREEMENT __________________ THIS REAL ESTATE EXCHANGE AGREEMENT is made and executed by and between the City of Brookings, South Dakota, a South Dakota Municipal Corporation, (hereinafter referred to as “City”), and the County of Brookings, South Dakota, a governmental subdivision of the State of South Dakota (hereinafter referred to as “County”); WITNESSETH: WHEREAS, each of the parties desires to acquire certain real property from the other party, pursuant to the terms of this Real Estate Exchange Agreement. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS CONTAINED HEREIN, IT IS MUTUALLY AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS: 1. Exchange of Real Property. County hereby agrees to convey to City and City hereby agrees to acquire from County, the following described real property: Parcel “A” A portion of the northwest corner of Lot Five (5) in Wiese Addition to the City of Brookings, County of Brookings, State of South Dakota, located at 826 – 32 nd Avenue, Brookings, South Dakota, as indicated on Exhibit “A” incorporated herein by this reference. In exchange for the above-described property, the City hereby agrees to convey to County and County hereby agrees to acquire from City the following described real property, together with the payment of additional monetary compensation: Parcel “B” Tract 2, Nature Park Addition, in the Southeast Quarter (SE¼) of Section One (1), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota. 2.Additional Monetary Consideration. As additional consideration for the above- described exchange, the City of Brookings shall pay in addition to the conveyance of above-described real property (Ex. “B”) to the County of Brookings the additional sum of Five Hundred Thousand and no/100 ($500,000.00) Dollars, payable in five (5) equal payments over a five (5) year period interest free. The first payment is due on or before the date of possession. The remaining four payments are due by November 1st each year for the next four subsequent years: 2018-2021. 3.Retention by the City of Easement for Water Well. The City has a well and pump located near the Northeast corner of the Outdoor Adventure Center building. The parties agree that the City will retain ownership of the well and pump and an Easement for the use and access to and from the well and pump, as well as the water line, will be retained by the City at or prior to closing. 4.Real Estate Closing Documents and Miscellaneous. City shall provide a Warranty Deed to the County at closing to include the property described as Parcel “B” above. City shall convey said property free of liens and mortgages, but said property may be subject to easements, rights of way and restrictions of record. County shall, in turn, provide a Warranty Deed or Quit Claim Deed (whichever document the City Attorney deems appropriate) to City at closing to include the property described as Parcel “A” above. County shall convey said property free of liens and mortgages, but said property may be subject to easements, rights of way and restrictions of record. In addition, County and City, as the case may be, shall also perform the following: A.Title Insurance Policy. Title Insurance or a Title Memorandum, as mutually agreed by the City Attorney and States Attorney, will be acquired for each parcel with the costs divided equally between the parties, with each party paying one-half (½) of the costs. B.Deed Preparation. The City Attorney and States Attorney will prepare the respective Warranty Deeds and Certificates of Real Estate Value. C.Transfer Fee and Real Estate Taxes. (a) Transfer Fee. This transaction is exempt from transfer fees. (b) Real Estate Taxes. The property which is the subject of this Agreement is exempt from Real Estate Taxes. D.Closing Date. The closing date shall occur on or before September 15, 2017 or such earlier date as shall be mutually agreed upon. E.Possession. The County will acquire possession of the property, described as Parcel “B” immediately following closing, and the County shall be given sixty (60) days from the date of closing to vacate the premises of Parcel “A”, at which time the City shall assume possession of Parcel “A”. F.Legal Descriptions of Parcels A and B. Each parcel shall be described in a manner, which is acceptable to the parties and in order for the Deeds to be recordable. G.Survey and Platting Costs. Each of the parties agrees to pay one-half (½) of the survey and platting costs. Parcel “A” will require platting and Parcels “A” and “B” will each require a survey to create appropriate legal descriptions. H.Zoning. The parties agree to cooperate with respect to any zoning changes, which may be necessary, based on the change of use resulting from the exchange of the above-described properties. The parties do not anticipate the necessity of any zoning changes with respect to Parcels “A” and “B”. Parcel “B” is located in an Agricultural District. A recreation facility, such as the Brookings Outdoor Recreation Center, is a permitted special use in the Agricultural District. The recreation facility use in the Agricultural District allows for animals on the property and the indoor shooting ranges. The property is therefore in conformity with current zoning regulations, in accordance with Brookings City Zoning Ordinance Sec. 94-122 – Agricultural A district (Ord. No. 21-03, 8-26-2003; Ord. No. 35-06, § I, 9-27-2006; Ord. No. 11-12, § 2, 5-8-2012). Furthermore, there are zoning setbacks of 100 feet in the front yard along 22nd Avenue South and 25 feet in the side yards to the north and south, and 25 feet in the rear yard to the west. Parcel “B” was recently platted. This recent platting identified the east setback as nonconforming because additional city right-of-way was platted for 22nd Avenue South as evidenced in Exhibit “A”, however the east (front yard) setback is an acceptable nonconforming setback under the zoning ordinance. The parties recognize that future expansion of the Brookings Outdoor Adventure Center building located upon Parcel “B” is possible, particularly, for example, if additional 4-H activities relocate from the Swiftel Center to Parcel “B”. While the parties recognize that the property setbacks in existence today could be changed as a result of future zoning changes, with respect to this particular property, the County desires to document that the current setback distances will likely be necessary for future expansion of its building, and conversely, increase of the setback distances on the north, south and west sides of Parcel “B” will likely impede expansion of the building and would be undesirable. Moreover, the fact that Parcel “B” is located adjacent to the former Landfill prohibits further expansion to the west and a hardship would exist if increases of the setbacks occurred. The City understands and agrees with these assertions and agrees that this provision can be submitted in any future variance proceedings as proof of the parties’ recognition of the setback issue and preference that current setbacks as existing at the time of execution of this Agreement are desirable and will best accommodate a future reasonable expansion of the building. I.Swiftel Center 4-H Program Scheduling/ and Agreement. The City and County recognize the importance of the use of Swiftel Center facilities by the Brookings County 4-H Program. The City and County agree to continue to provide Brookings County 4-H with access to the Swiftel Center facilities for the Brookings County 4-H Achievement Days programs, Winter Calf Show and the Horse Show in the same manner as is currently being provided. The parties agree to execute an acceptable Agreement concerning Brookings County 4-H access to the Swiftel Center facilities prior to closing. J.Joint Use Parking Lot Easement and Agreement. The parking lot currently serving Parcel “B” (adjacent to and north of the Outdoor Adventure Center) is owned by the City and will continue to be owned by the City, however, the parties agree to execute by the date of closing a Joint Use Parking Easement and Agreement so that each of the parties may continue to use the parking lot to serve their respective needs. It is currently a gravel surface which is maintained by the City. The maintenance of the gravel parking lot will be set forth in the Joint Use Parking Easement and Agreement. In the event the City desires to improve the parking lot with a hard service, or improve the drainage of the parking lot, the County will not be obligated to contribute to the cost for such improvements. However, neither party will be prohibited from working jointly with the other party should both parties desire to improve the surface and/or drainage concerning the parking lot. Neither party, however, shall be obligated to improve the parking lot or the drainage of the parking lot. Should the City propose to sell the parking lot in the future, the County shall have the Right of First Refusal, the terms of which are set forth on Exhibit “B”, attached and made a part hereof, and that the document will be filed with the Brookings County Register of Deeds. 5.Contingencies. The obligations of the City and County to complete this Exchange Agreement is contingent upon the following contingencies: (a) The parties acknowledge the following contingency is a condition precedent to the performance of this Agreement by the City and County. Briefly stated, the contingency concerns the right of the public to petition for referendum concerning this transaction. (i) Referendum/Election. The City and County’s obligation to complete this Exchange Agreement with respect to the property described herein will be terminated if the County Commission or the City Council’s decision to complete this Exchange Agreement with respect to the above-described property is referred by the voters and the voters do not approve this transaction. “Referred” means a Petition to Refer, signed by the requisite residents is filed and the voters of the City or the County, or both, as the case may be, at an election, vote to nullify the decision of the City and County to complete this Exchange Agreement. In the event of a successful referral, this Agreement will be null and void. This contingency will be waived at the later of the expiration date of any referendum period if there is no referendum, or the date following the election canvassing if there is a referendum election, and this Exchange Agreement is approved at a referendum election. However, a referendum decision by voters of the City or County or both which does not approve this Exchange Agreement will permit the City or County to terminate this Agreement at no cost or liability to the City or County. The City and County will waive this contingency 20 days after publication of the Resolution approving this Agreement if referendum petitions are not filed with either the City or County. (b) Clear and Marketable Title. (i) The City and County agree that at, or prior to closing, the City will terminate its Lease Agreement with the First Bank & Trust, having a interest in the property known as the Outdoor Adventure Center, as well as any other agreements with respect to Parcel B which would preclude the City from conveying to the County clear and marketable title to Parcel B. (ii) The City and County shall each provide the other party with clear and marketable title to the above-described real properties by Warranty or Quit Claim Deeds, which contain only easements, covenants and restrictions of record. If there are any title restrictions, defects or burdens to which either party objects, and which constitute bona fide title defects, other than easements, rights of way and restrictions of record, such objection shall be stated in writing to the City and County, as the case may be, and the City or County, as the case may be, will be allowed a reasonable time of not less than sixty (60) days in which to correct the same. (iii) The County enters into an acceptable purchase agreement and acquires the building situated on Parcel “B” known as the Outdoor Adventure Center, from First Bank & Trust. If any of the foregoing contingencies are not satisfied or resolved or waived by the City and County, then this Agreement may be terminated at the option of the City or County and this Agreement shall be null and void. 6.Good Faith/Mutual Cooperation. (a) The City and County will in good faith seek to satisfy all contingencies to this Real Estate Exchange Agreement and will act in a timely manner to permit its prompt closing. At any time and from time to time before and after the closing, the City will, at the request of the County, and without further consideration, promptly execute, acknowledge and deliver such further instruments and take such further action as County may reasonably request in order to consummate and confirm the transaction contemplated by this Agreement and to accomplish the purposes of this Agreement; however, no such instruments or actions will impose upon the City any burden or obligation which is in excess of any burden or obligation specifically imposed upon the City pursuant to the terms of this Agreement. (b) At any time and from time to time before and after the closing, the County will, at the request of the City, and without further consideration, promptly execute, acknowledge and deliver such further instruments and take such further action as the City may reasonably request in order to consummate and confirm the transaction contemplated by this Agreement and to accomplish the purposes of this Agreement; however, no such instruments or actions will impose upon the County any burden or obligation which is in excess of any burden or obligation specifically imposed upon the County pursuant to the terms of this Agreement. 7. Personal Property and Fixtures. It is the intention of the County that all personal property currently located in the property known as Parcel “A” shall be taken from Parcel “A” for use at Parcel “B”. 8.Notice. This Real Estate Exchange Agreement was jointly prepared by Steven J. Britzman, City Attorney for the City of Brookings, 521 Sixth Street, Suite 104, Brookings, South Dakota 57006, and Teree Nesvold, Chief Deputy States Attorney for the County of Brookings, 520 3rd Street, Suite 330, Brookings, South Dakota 57006. 9.Entire Agreement. This written Agreement constitutes the complete Agreement between the parties and supersedes any prior oral or written Agreement between the parties regarding the subject matter of this Agreement. There are no verbal agreements that change this Agreement and no waiver of its terms will be effective unless such are made and executed in writing and duly acknowledged as received by the parties. 10.Binding Effect. This Agreement binds the parties hereto. Joint Use Parking Easement and Agreement. A motion was made by Council Member, seconded by Council Member, that a Joint Use Parking Easement and Agreement be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. JOINT USE PARKING EASEMENT AND AGREEMENT This Joint Use Parking Easement and Agreement (the "Easement and Agreement") is entered into by and between the City of Brookings, South Dakota, a South Dakota Municipal Corporation, (hereinafter referred to as "City"), and the County of Brookings, South Dakota, a governmental subdivision, (hereinafter referred to as "County"). The City and County are also referred to as "the Parties" in this Agreement. This document shall be recorded at the Brookings County Register of Deeds. RECITALS A. This Joint Use Parking Easement and Agreement is the Agreement of the City of Brookings and County of Brookings, which was authorized by the Parties in that certain Real Estate Exchange Agreement dated August 8, 2017. The City of Brookings and County of Brookings have prepared this Agreement because the County of Brookings does not own sufficient parking facilities on the north side of its building, and will require a long-term parking agreement to properly serve the Brookings County Outdoor Adventure Center described below (Tract 2). As part of the consideration in the Real Estate Agreement, the City of Brookings, as the owner of the adjacent softball complex and its parking lot, has agreed to permit the County of Brookings to also use this parking lot to serve the Brookings County Outdoor Adventure Center, which is located adjacent to and South of the parking lot. The County and the City recognize that this Agreement will benefit the County and community of Brookings, and particularly will enhance the use of the Brookings County Outdoor Adventure Center. The parking lot, shown on the attached Exhibit "A" and referred to herein, is conveniently located between the City's softball complex and the Brookings County Outdoor Adventure Center, and is large enough to accommodate parking by users of both facilities. The parking lot is a gravel surface and there are no plans to improve the parking surface, so for purposes of this agreement, the parking lot will remain in its present condition. This Agreement provides long-term joint parking use for both the County of Brookings and City of Brookings for their adjacent facilities. B. The City's property is described as follows: Tract 1, Nature Park Addition, in the Southeast Quarter (SE 1/4) of Section One (1), Township One Hundred Nine (109) North, Range Fifty (50) West of the 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota. C. The County's property is described as follows: Tract 2, Nature Park Addition, in the Southeast Quarter (SE 1/4) of Section One (1), Township One Hundred Nine (109) North, Range Fifty (50) West ofthe 5th P.M., to the City of Brookings, County of Brookings, State of South Dakota. D. The County's property is adjacent to and south of a portion of the City's property and the County and City have agreed to permit County's users, including the County's patrons, officials, employees, customers and invitees to park upon the City's property, pursuant to the terms of this Easement and Agreement. E. The parties to this Agreement understand that coordination during certain times when multiple events are occurring will be required. NOW THEREFORE, in consideration of the foregoing and the mutual covenants and agreements contained herein, and other good and valuable consideration, City and County agree to the foregoing Recitals and as follows: TERM OF THIS AGREEMENT This Agreement shall commence as of the date it is executed by the Parties and shall continue for as long as the County of Brookings owns and operates the building currently known as Brookings County Outdoor Adventure Center located upon the County's property as described above. In no event shall this Agreement extend beyond ninety-nine (99) years. This Agreement may be amended or terminated only by the mutual agreement of both Parties in writing. Vehicle parking as set forth herein shall terminate upon the termination of this Agreement. PARKING EASEMENT AND AGREEMENT 1. The City hereby grants the County an easement according to the terms of this Agreement to allow the County's patrons, officials, employees, customers, invitees and all members of the general public using the Brookings County Outdoor Adventure Center to park in the parking lot described herein, and to allow such persons reasonable ingress and egress from 22nd Avenue to and from the parking lot. 2. This Agreement shall not impose upon County any obligation to provide lighting or improvements to the parking lot and the County will provide general maintenance duties for the portion of the parking lot, which is located South of the light pole shown on the attached map of parking area, including grading, graveling and minor drainage repairs. In the event the City desires to improve the parking lot with a hard surface, or improve the drainage of the parking lot, the County will not be obligated to contribute to the cost for such improvements. However, neither party will be prohibited from working jointly with the other party should both parties desire to improve the surface and/or drainage concerning the parking lot. Neither party, however, shall be obligated to improve the parking lot or the drainage of the parking lot. Snow removal of the area of the parking lot south of the light pole will also be the responsibility of the County. Snow removal, landscaping, mowing and general outside maintenance on the Brookings County Outdoor Adventure Center grounds, including sidewalks and entrances, will also be the responsibility of the County. The City will not be conducting activities during the winter and will not be performing snow removal of any part of the parking lot. Snow removal shall be at the sole discretion of the County. 3. The County and City will cooperate so that only patrons of the City, County, and their employees, officials, customers, invitees and members of the general public may use the parking lot. The City may remove unlawfully parked vehicles. The City and County shall designate staff members to coordinate any parking issues, including times when there are multiple events occurring. Schedule "B" sets forth a Softball Complex and Brookings County Outdoor Adventure Center Parking Lot Usage Schedule. 4. The City and County will insure the use of the parking lot described herein is covered under its general liability insurance policy with the same liability coverage as other County and City property. Should the City sell the parking lot in the future, the County would have the Right of First Refusal, the terms of which are as set forth on Exhibit "C", attached and made a part hereof. 5. The parking lot will not be made subject to any other covenant or contract for use, which unreasonably interferes with the parking use granted to County hereunder, without prior written consent of County. IN WITNESS WHEREOF, this Agreement has been entered into by the parties hereto. Exhibit "A" Permitted Parking Area A sketch showing the location of the permitted parking follows this page. Exhibit "B" Softball Complex and Brookings County Outdoor Adventure - Center Parking Lot Usage Schedule Activity: Softball, April through October, parking use, particularly regular season league play Sunday through Thursday evenings and weekend tournaments will utilize much of the entire parking lot. Activity: Flag Football, September through October, parking use, particularly Saturday mornings will utilize much of the entire parking lot. Exhibit "C" The terms of the County's Right of First Refusal referred to in Section 4 above are as follows: In the event the City offers for sale the parking lot which is the subject of this Joint Use Parking Easement and Agreement, and should the City receive a bona fide offer to purchase and be willing to accept such offer, the City shall provide County with a copy of the offer and any proposed contract covering the sale of the Real Property. For a period of sixty (60) days following receipt of the copy of said offer, County shall have the right and option to notify the City of its intent to purchase the Real Property described above under the terms of the proposed Contract (the bona fide offer). Upon receipt of the County's election to purchase the parking lot, the City shall proceed to complete the sale to the County. In the event County shall not so elect to purchase the parking lot within the sixty (60) day period, the City may then proceed to sell the Real Property to the potential Buyer provided the sale is completed for the same purchase price set forth in the bona fide offer delivered to County, and this Right of First Refusal shall thereafter be null and void. Ordinance 17-016. A public hearing was held on Ordinance 17-016, an Ordinance pertaining to a Conditional Use Permit to establish a storage yard on the South 50’ of Lot 1, Block 2, Sheldens Subdivision of Outlot ‘P,’ and North 40’ vacated street (703 Main Avenue South), and Lot 2, Block 1, Sheldens Subdivision of Outlot ‘P,’ (709 Main Avenue South). Ordinance 17-016 failed for lack of a motion. City Council Member Introduction of topics for future discussion. A motion was made by Council Member Wendell, seconded by Council Member Corbett, to ask staff to put together some potential changes to Code Section 94-398, pertaining to fences, walls, and hedges, in particular the height of these in front and side yards, to have on the September 5th Planning Commission agenda. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to adjourn the meeting at 7:09 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk Brookings City Council August 22, 2017 (unapproved) The Brookings City Council held a meeting on Tuesday, August 22, 2017 at 6:00 p.m., at City Hall with the following City Council members present: Mayor Keith Corbett, Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, and Nick Wendell. Council Members Patty Bacon and Ope Niemeyer were absent. City Manager Jeff Weldon, City Attorney Steve Britzman, and Communications Specialist Laurie Carruthers were also present. Consent Agenda. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to approve the Consent Agenda. The motion carried by the following vote: Yes: 5 - Corbett, Hansen, Kidwiler, Wendell, and Tilton Byrne, Absent: 2 - Niemeyer, and Bacon. A. Action to approve the agenda. B. Action on Resolution 17-082, a Resolution declaring Swiftel Center equipment as surplus property: 1) one Daktronics Remote Antenna and 2) one Stainless Steel Table. Resolution 17-082 - Declaring Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Swiftel Center: one (1) Daktronics Remote Antenna, and one (1) Stainless Steel Table. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. C. Action to appoint Justin Borns to the Board of Adjustment as 2 nd Alternate (term expires 1/1/2019). Open Forum.Leon Pesall, 1214 11th Street So., expressed concerns about the excessive trimming the city is conducting on the trees in his neighborhood. He has spoken with the employees, and they explained that this trimming is required to allow the garbage trucks to properly function. He disagrees and asked someone to look into the issue further as this procedure is not following the recommended ways to trim trees. Weldon will look into it and received photos from Pesall. FIRST READING – Ordinance 17-017.Introduction and First Reading was held on Ordinance 17-017, an Ordinance Rezoning Block 3 and 9 in the Wiese Addition from a Planned Development District to a Planned Development District with an underlying Business B-4 Highway District, also known as 3031 6th Street and 809 32nd Avenue. Public Hearing: September 12, 2017. FIRST READING – Ordinance 17-018.Introduction and First Reading was held on Ordinance 17-018, an Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2018 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for All Funds. Second Reading: September 12, 2017. FIRST READING – Ordinance 17-019.Introduction and First Reading was held on Ordinance 17-019, an Ordinance rezoning Lot 100, Block 1, Skinner’s Third Addition from an Industrial I-1 Light District to a Residence R-1D Single-Family District (807 2nd Street So.). Public Hearing: September 12, 2017. Temporary Liquor License. A public hearing was held on a Temporary Liquor License to operate within the City of Brookings, South Dakota for the Disabled American Veterans - 727th Poker Run at 300 5th Street South (National Guard Armory) on September 2, 2017. A motion was made by Council Member Kidwiler, seconded by Council Member Tilton Byrne to approve. The motion carried by the following vote: Yes: 5 - Corbett, Hansen, Kidwiler, Wendell, and Tilton Byrne, Absent: 2 - Niemeyer, and Bacon. Preliminary Plat. A motion was made by Council Member Hansen, seconded by Council Member Wendell, that a Revised Preliminary Plat for a Portion of Prairie Hills Addition (Sweetgrass Drive right-of-way), be approved. The motion carried by the following vote: Yes: 5 - Corbett, Hansen, Kidwiler, Wendell, and Tilton Byrne, Absent: 2 - Niemeyer, and Bacon. Mental Health Task Force.A motion was made by Council Member Hansen, seconded by Council Member Tilton Byrne, that a funding request from the City / County / School Mental Health Task Force, be approved. The motion carried by the following vote: Yes: 5 - Corbett, Hansen, Kidwiler, Wendell, and Tilton Byrne, Absent: 2 - Niemeyer, and Bacon. Brookings County & City Joint Jurisdictional Committee. A motion was made by Council Member Hansen, seconded by Council Member Wendell, that the Brookings County and City Joint Jurisdictional Committee Charter be approved. The motion carried by the following vote: Yes: 5 - Corbett, Hansen, Kidwiler, Wendell, and Tilton Byrne, Absent: 2 - Niemeyer, and Bacon. Mayor Corbett appointed Deputy Mayor Kidwiler and Council Member Niemeyer to the Joint Jurisdictional Committee. Adjourn. A motion was made by Council Member Wendell, seconded by Council Member Hansen, to adjourn the meeting at 6:24 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-086,Version:1 Action on Resolution 17-086, a Resolution revising certain Fees of the City of Brookings. Summary: This resolution will update the fees for various services provided by the City. Attached is a copy of the resolution which reflects the proposed changes, and a copy with the proposed changes incorporated. Recommendation: Staff recommends approval. Attachments: Resolution - marked Resolution - clean City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-086 A Resolution Revising Fees of the City of Brookings, South Dakota Whereas the fines, fees, and procedures pertaining to services of the City of Brookings shall be reviewed and revised; and Whereas the license fees have been established by various chapters of the Code of Ordinances, the City Clerk license fees shall be revised; and Whereas weed removal, grass mowed, and line clearance removal is required under Section 62-90, of the Code of Ordinances, the Parks and Forestry Department service fees shall be revised; and Whereas street and sidewalk snow removal is required under Section 74-212, Article 5 of Chapter 74, of the Code of Ordinances, the Parks Department service fees shall be revised; and Whereas the Engineer Department building permit fees required under service fees shall be adopted, under Section 22-35, Article II of Chapter 22 of the Code of Ordinances, shall be revised; and Whereas planning and zoning application fees required under Section 66-3 of Chapter 66, of the Code of Ordinances, the Community Development Department fees shall be revised; and Whereas the application fees for sign permits required under Chapter 94, of the Code of Ordinances, the Community Development Departments fees shall be revised; and Whereas the investigation fee for violation of code under Chapter 94, of the Code of Ordinances, the Community Development Department fees shall be revised; and Whereas the Airport Board is recommending fees, the fees shall be revised; and Whereas the Code of Ordinances under Section 34, requires inspections and plan reviews by the Fire Department, and reports of fires are provided, the Fire Department Fees shall be revised; and Whereas the Police Department assign officers and cars to escort the moving of structures within the City and provide accident reports the Police Departments fee shall be revised; and Whereas the Library Board is recommending fees, the fees shall be revised; and Whereas the Solid Waste Collections and Landfill fees have been reviewed and included herein; and Whereas the standardized fee for black and white copies is $.50, and color copies is $1.00 for all departments. Therefore Be It Resolved that the fees be adopted and become effective January 1, 2018 as follows: City Clerk Circuses, carnivals Each circus per day 75.00$ Each carnival or similar exhibition, per day 25.00$ Commercial garbage haulers License 50.00$ Each annual renewal 25.00$ House movers Per year 50.00$ Pawnbrokers Per year 50.00$ Plumbing Contractor License 50.00$ Each annual renewal 25.00$ Vehicles for Hire First taxicab, or other vehicle for hire 25.00$ Per year Each additional vehicle operated by the 10.00$ Same person per year Vehicle for Hire Drivers Per year 15.00$ Transient Merchants Per month or part thereof 100.00$ DVD or CD Per disk 5.00$ Transportation Network Company License 250.00$ License - new drivers 25.00$ Per year 15.00$ Food Truck Per year 75.00$ Temporary Merchant - general Per Month $50.00 Temporary Merchant - food cart Per Year $75.00 Parks & Forestry Department Weed Control plus contractor cost $65.00 Mowing 1st hour $150.00 each additional hour or fraction $85.00 each additional hour large area $125.00 Sidewalk Snow Removal-1st Offense Per hour-per piece of equipment/1 hr. minimum $125.00 Sidewalk Snow Removal-2nd Offense Per hour-per piece of equipment/1 hr. minimum $175.00 DED Removal/BMU Line Clearance Aerial Bucket plus employee wage $150.00 $160.00 Loader plus employee wage $125.00 $130.00 Trucks plus employee wage $85.00 $90.00 Chipper plus employee wage $85.00 $90.00 Chainsaw/Miscellaneous Equipment plus Employee Wage $65.00 $70.00 Street Department Sign Repairs Replacement Cost, Plus Labor, Sales Tax, and Excise Tax - Traffic Accidents - Vandalism Street Repairs Replacement Cost for Materials City Engineer's Department Residential Building Permit Fees: Dwellings: Single-family dwellings, duplexes, townhouses: Finished Habitable space per square foot 70.00$ Finished basements per square foot 30.00$ Unfinished space (basement and upper levels) per square foot 18.00$ Attached garages per square foot 20.00$ Detached garages per square foot 18.00$ Building Permit Fee Schedule Group R-3 and U Occupancies Only: Total Valuation Fees $1.00 - 1,200.00 $20.00 $1,200.01 - 2,000.00 $10.00 for the first $500.00 plus $1.50 for each additional $100.00 or fraction thereof, to and including $2,000, for valuation in excess of $1,100.00 $2,000.01 - 25,000.00 $32.50 for the first $2,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,000.01 - 50,000.00 $170.50 for the first $25,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,000.01 - 100,000.00 $283.00 for the first $50,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,000.01 - and up $433.00 for the first $100,000.00 plus $2.50 for each additional $1,000.00 or fraction thereof Commercial Building Permit Fees: The base valuation to determine permit fees for residential buildings and additions are based on a dollar per square foot schedule per the following. The bid price must be quoted for renovations or remodels. The value to be used in computing the building permit fee for all commercial construction, remodeling, renovation, and repairs shall be the total value of all construction work for which the permit is issued as well as all finish work, painting, roofing, electrical, plumbing, heating, air-conditioning, elevators, fire extinguishing system, and other permanent equipment exclusive of site improvements and parking lot costs. Commercial Building Permit Fee Schedule Total Valuation Fees $1.00 - 700.00 $1 - 700.00 $20.00 $700.01 to 2,000.00 For values in excess of $700.00, $15.00 for the first $500.00, plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,000.01 to 25,000.00 $45.00 for the first $2,000 plus $9.00 for each additional $1,000 or fraction thereof, to and including $25,000. $25,000.01 to 50,000.00 $252.00 for the first $25,000 plus $6.50 for each additional $1,000 or fraction thereof, to and including $50,000. $50,000.01 to 100,000.00 $414.50 for the first $50,000 plus $4.50 for each additional $1,000 or fraction thereof, to and including $100,000. $100,000.01 to 500,000.00 $639.50 for the first $100,000 plus $3.50 for each additional $1,000 or fraction thereof, to and including $500,000.00 $500,000.01 to 1,000,000.00 $2,039.50 for the first $500,000 plus $3.00 for each additional $1,000 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and up $3,539.50 for the first $1,000,000 plus $2.00 for each additional $1,000 or fraction thereof. Other Inspections and Fees: Inspections outside normal business hours per hour (minimum charge of one hour)50.00$ Inspection for which no fee is specifically indicated per hour (minimum charge of 1/2 hour) 50.00$ Re-inspection fees assessed under provisions of Section R108 IRC and 108 IBC per hour 50.00$ Driveway, demolition, window replacement and other minor construction per permit 25.00$ Roofing and Siding: Group R-2 and R-3 Uses and Group U Uses accessory to R-2 and R-3 Uses 25.00$ Moving Fee: Dwelling originally constructed on-site and previously occupied 200.00$ Moving Fee: Dwelling originally constructed on-site to be moved out of City Limits 50.00$ Moving Fee: Accessory building, mobile home, modular home, manufactured home 50.00$ Work commencing before permit issuance: The minimum investigation fee shall be equal to the amount of the permit fee required by code. Planning and Zoning Change of Zone 250.00$ Planned Development District 250.00$ Final Development Plan 100.00$ Major Amendment 250.00$ Minor Amendment 100.00$ Board of Adjustment 125.00$ Preliminary Plats plus $1.00/lot over 20 lots or $1.00/acre over 1 acre 175.00$ 200.00$ Final Plats 160.00$ Vacation 150.00$ I-1R Site Plan 150.00$ Conditional Use 200.00$ 250.00$ Zoning & Use Registration Permit 60.00$ Rental License - --per structure plus $2.00 for each dwelling unit 20.00$ Tax Increment Financing Application 1,000.00$ Groups a, B, E, F, H, I, M, S, Group R Division I's and Division 2's (including Group U's accessory to the R-1 and R-2 occupancies): Permanent Signs From 0 to less than 30 25.00$ From 30 to less than 60 30.00$ From 60 to less than 90 35.00$ From 90 to less than 120 40.00$ From 120 to less than 150 45.00$ From 150 to less than 180 50.00$ From 180 to less than 210 55.00$ From 210 to less than 240 60.00$ From 240 to less than 270 65.00$ From 270 to less than 300 70.00$ From 300 to less than 330 75.00$ From 330 to less than 360 80.00$ From 360 to less than 390 85.00$ From 390 to less than 420 90.00$ From 420 to less than 450 95.00$ From 450 to less than 480 100.00$ From 480 to less than 510 105.00$ From 510 to less than 540 110.00$ From 540 or more 115.00$ Non permanent Signs 15.00$ Portable Signs per week 15.00$ 45.00$ Banner Signs Exempt Code Enforcement Code Enforcement Investigation per hour (1 hour minimum)45.00$ Industrial Lands Crop Land Lease Based on Bid Airport Fees Land Lease per square foot 0.12$ Fuel Flowage :per gallon FBO 0.06$ per gallon Others 0.06$ Crop Land Lease Based on Bid Tie Down Fee Per week for tie down 11 days or longer from April 14 to October 14 25.00$ Hanger Application Fee 25.00$ Square Feet Portable Signs per month. Maximum permit period shall not carry over from one permit period to the next Fire Protection Systems Fees Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head Retrofitted Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head Kitchen Hood Extinguishing Systems $90.00 $45.00 $0.20 Fire Alarm Systems $75.00 + $.45 each initiation & signaling device Fire Alarm System Modifications $37.50 + $.45 each initiation & signaling device False Fire Alarm Calls when trucks roll $0.00 First Call $50.00 Second Call $100.00 Third Call Flammable & Combustible Liquids Fees Flammable & Combustible Liquids 90.00$ Flammable & Combustible Liquids Modifications 45.00$ Site Plan Review Site Plan Review per hour (one hour minimum)45.00$ Inspections outside of normal business hours per hour (two hour minimum)45.00$ Re-inspection per hour (one hour minimum)45.00$ Fire Incident Reports 10.00$ Library Fees Out of County Library Card Per individual 35.00$ Per family 45.00$ Fax Sent or Received per page 2.25$ Fines Per day books 0.10$ Fines Per day DVD’s/VHS 1.00$ Process Fee Lost material per item 5.00$ Police Department Fees Moving of Structure Per unit (Officer and patrol car)50.00$ 2 hour minimum per unit Accident Reports Per report 5.00$ Pictures, each 4.00$ Kitchen Hood Extinguishing System Modification Clean Agent or other Total Flooding System per square foot of covered area Collection / Landfill Fees Residential Rate monthly plus sales tax 17.50$ 18.00$ Additional Carts monthly plus sales tax 3.50$ Yard Waste - Special Bag per bag 0.85$ 0.95$ Commerical Charges - 5 carts monthly plus sales tax 35.00$ Additional Carts monthly plus sales tax 3.50$ Dumpster Charges - Twice Week Pick Up 1.5 cubic yard container monthly plus sales tax 90.00$ 2.0 cubic yard container monthly plus sales tax 115.00$ 3.0 cubic yard container monthly plus sales tax 140.00$ 4.0 cubic yard container monthly plus sales tax 165.00$ 5.0 cubic yard container monthly plus sales tax 190.00$ 6.0 cubic yard container monthly plus sales tax 217.00$ 7.0 cubic yard container monthly plus sales tax 243.00$ 8.0 cubic yard container monthly plus sales tax 268.00$ Dumpster Charges - Additional Pick Up 1.5 cubic yard container plus sales tax 29.00$ 2.0 cubic yard container plus sales tax 35.00$ 3.0 cubic yard container plus sales tax 47.00$ 4.0 cubic yard container plus sales tax 58.00$ 240 Pound Material Minimum plus sales tax and $1.00 per ton state fee 5.00$ Commercial plus sales tax and $1.00 per ton state fee 43.00$ Compost/Leaves/Grass plus sales tax and $1.00 per ton state fee 43.00$ Demolition plus sales tax and $1.00 per ton state fee 43.00$ Domestic plus sales tax and $1.00 per ton state fee 43.00$ Industrial plus sales tax and $1.00 per ton state fee 43.00$ Metal plus sales tax and $1.00 per ton state fee 43.00$ Asbestos (region only)plus sales tax and $1.00 per ton state fee 43.00$ 500 Pound Material Minimum plus sales tax 5.00$ Fill per ton plus sales tax 21.00$ Lumber per ton plus sales tax 21.00$ Roofing and Siding per ton plus sales tax 21.00$ Concrete per ton plus sales tax 21.00$ Trees per ton plus sales tax 21.00$ Contaminated Soil per ton plus sales tax 11.00$ Asbestos (accepted in region only)per bag plus sales tax 7.50$ Refrigerators / Air Conditioners plus sales tax 12.00$ Mobile Homes plus sales tax 135.00$ Tires:ATV plus sales tax 2.00$ Car plus sales tax 3.00$ Pickup plus sales tax 5.00$ Tire on Rim plus sales tax 6.00$ Truck plus sales tax 11.00$ Tractor plus sales tax 30.00$ Passed and approved on this 12th day of September, 2017. CITY OF BROOKINGS _______________________________ Keith W. Corbett, Mayor ATTEST: __________________________________ Shari Thornes, City Clerk Resolution 17-086 A Resolution Revising Fees of the City of Brookings, South Dakota Whereas the fines, fees, and procedures pertaining to services of the City of Brookings shall be reviewed and revised; and Whereas the license fees have been established by various chapters of the Code of Ordinances, the City Clerk license fees shall be revised; and Whereas weed removal, grass mowed, and line clearance removal is required under Section 62-90, of the Code of Ordinances, the Parks and Forestry Department service fees shall be revised; and Whereas street and sidewalk snow removal is required under Section 74-212, Article 5 of Chapter 74, of the Code of Ordinances, the Parks Department service fees shall be revised; and Whereas the Engineer Department building permit fees required under service fees shall be adopted, under Section 22-35, Article II of Chapter 22 of the Code of Ordinances, shall be revised; and Whereas planning and zoning application fees required under Section 66-3 of Chapter 66, of the Code of Ordinances, the Community Development Department fees shall be revised; and Whereas the application fees for sign permits required under Chapter 94, of the Code of Ordinances, the Community Development Departments fees shall be revised; and Whereas the investigation fee for violation of code under Chapter 94, of the Code of Ordinances, the Community Development Department fees shall be revised; and Whereas the Airport Board is recommending fees, the fees shall be revised; and Whereas the Code of Ordinances under Section 34, requires inspections and plan reviews by the Fire Department, and reports of fires are provided, the Fire Department Fees shall be revised; and Whereas the Police Department assign officers and cars to escort the moving of structures within the City and provide accident reports the Police Departments fee shall be revised; and Whereas the Library Board is recommending fees, the fees shall be revised; and Whereas the Solid Waste Collections and Landfill fees have been reviewed and included herein; and Whereas the standardized fee for black and white copies is $.50, and color copies is $1.00 for all departments. Therefore Be It Resolved that the fees be adopted and become effective January 1, 2018 as follows: City Clerk Circuses, carnivals Each circus per day 75.00$ Each carnival or similar exhibition, per day 25.00$ Commercial garbage haulers License 50.00$ Each annual renewal 25.00$ House movers Per year 50.00$ Pawnbrokers Per year 50.00$ Plumbing Contractor License 50.00$ Each annual renewal 25.00$ Vehicles for Hire First taxicab, or other vehicle for hire 25.00$ Per year Each additional vehicle operated by the 10.00$ Same person per year Vehicle for Hire Drivers Per year 15.00$ Transient Merchants Per month or part thereof 100.00$ DVD or CD Per disk 5.00$ Transportation Network Company License 250.00$ License - new drivers 25.00$ Per year 15.00$ Food Truck Per year 75.00$ Temporary Merchant - general Per Month 50.00$ Temporary Merchant - food cart Per Year 75.00$ Parks & Forestry Department Weed Control plus contractor cost $65.00 Mowing 1st hour $150.00 each additional hour or fraction $85.00 each additional hour large area $125.00 Sidewalk Snow Removal-1st Offense Per hour-per piece of equipment/1 hr. minimum $125.00 Sidewalk Snow Removal-2nd Offense Per hour-per piece of equipment/1 hr. minimum $175.00 DED Removal/BMU Line Clearance Aerial Bucket plus employee wage $160.00 Loader plus employee wage $130.00 Trucks plus employee wage $90.00 Chipper plus employee wage $90.00 Chainsaw/Miscellaneous Equipment plus Employee Wage $70.00 Street Department Sign Repairs Replacement Cost, Plus Labor, Sales Tax, and Excise Tax - Traffic Accidents - Vandalism Street Repairs Replacement Cost for Materials City Engineer's Department Residential Building Permit Fees: Dwellings: Single-family dwellings, duplexes, townhouses: Finished Habitable space per square foot 70.00$ Finished basements per square foot 30.00$ Unfinished space (basement and upper levels) per square foot 18.00$ Attached garages per square foot 20.00$ Detached garages per square foot 18.00$ Building Permit Fee Schedule Group R-3 and U Occupancies Only: Total Valuation Fees $1.00 - 1,200.00 $20.00 $1,200.01 - 2,000.00 $10.00 for the first $500.00 plus $1.50 for each additional $100.00 or fraction thereof, to and including $2,000, for valuation in excess of $1,100.00 $2,000.01 - 25,000.00 $32.50 for the first $2,000.00 plus $6.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00. $25,000.01 - 50,000.00 $170.50 for the first $25,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. $50,000.01 - 100,000.00 $283.00 for the first $50,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $100,000.00. $100,000.01 - and up $433.00 for the first $100,000.00 plus $2.50 for each additional $1,000.00 or fraction thereof Commercial Building Permit Fees: The base valuation to determine permit fees for residential buildings and additions are based on a dollar per square foot schedule per the following. The bid price must be quoted for renovations or remodels. The value to be used in computing the building permit fee for all commercial construction, remodeling, renovation, and repairs shall be the total value of all construction work for which the permit is issued as well as all finish work, painting, roofing, electrical, plumbing, heating, air-conditioning, elevators, fire extinguishing system, and other permanent equipment exclusive of site improvements and parking lot costs. Commercial Building Permit Fee Schedule Total Valuation Fees $1.00 - 700.00 $1 - 700.00 $20.00 $700.01 to 2,000.00 For values in excess of $700.00, $15.00 for the first $500.00, plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,000.01 to 25,000.00 $45.00 for the first $2,000 plus $9.00 for each additional $1,000 or fraction thereof, to and including $25,000. $25,000.01 to 50,000.00 $252.00 for the first $25,000 plus $6.50 for each additional $1,000 or fraction thereof, to and including $50,000. $50,000.01 to 100,000.00 $414.50 for the first $50,000 plus $4.50 for each additional $1,000 or fraction thereof, to and including $100,000. $100,000.01 to 500,000.00 $639.50 for the first $100,000 plus $3.50 for each additional $1,000 or fraction thereof, to and including $500,000.00 $500,000.01 to 1,000,000.00 $2,039.50 for the first $500,000 plus $3.00 for each additional $1,000 or fraction thereof, to and including $1,000,000.00 $1,000,000.00 and up $3,539.50 for the first $1,000,000 plus $2.00 for each additional $1,000 or fraction thereof. Other Inspections and Fees: Inspections outside normal business hours per hour (minimum charge of one hour)50.00$ Inspection for which no fee is specifically indicated per hour (minimum charge of 1/2 hour) 50.00$ Re-inspection fees assessed under provisions of Section R108 IRC and 108 IBC per hour 50.00$ Driveway, demolition, window replacement and other minor construction per permit 25.00$ Roofing and Siding: Group R-2 and R-3 Uses and Group U Uses accessory to R-2 and R-3 Uses 25.00$ Moving Fee: Dwelling originally constructed on-site and previously occupied 200.00$ Moving Fee: Dwelling originally constructed on-site to be moved out of City Limits 50.00$ Moving Fee: Accessory building, mobile home, modular home, manufactured home 50.00$ Work commencing before permit issuance: The minimum investigation fee shall be equal to the amount of the permit fee required by code. Planning and Zoning Change of Zone 250.00$ Planned Development District 250.00$ Final Development Plan 100.00$ Major Amendment 250.00$ Minor Amendment 100.00$ Board of Adjustment 125.00$ Preliminary Plats plus $1.00/lot over 20 lots or $1.00/acre over 1 acre 200.00$ Final Plats 160.00$ Vacation 150.00$ I-1R Site Plan 150.00$ Conditional Use 250.00$ Zoning & Use Registration Permit 60.00$ Rental License - --per structure plus $2.00 for each dwelling unit 20.00$ Tax Increment Financing Application 1,000.00$ Groups a, B, E, F, H, I, M, S, Group R Division I's and Division 2's (including Group U's accessory to the R-1 and R-2 occupancies): Permanent Signs From 0 to less than 30 25.00$ From 30 to less than 60 30.00$ From 60 to less than 90 35.00$ From 90 to less than 120 40.00$ From 120 to less than 150 45.00$ From 150 to less than 180 50.00$ From 180 to less than 210 55.00$ From 210 to less than 240 60.00$ From 240 to less than 270 65.00$ From 270 to less than 300 70.00$ From 300 to less than 330 75.00$ From 330 to less than 360 80.00$ From 360 to less than 390 85.00$ From 390 to less than 420 90.00$ From 420 to less than 450 95.00$ From 450 to less than 480 100.00$ From 480 to less than 510 105.00$ From 510 to less than 540 110.00$ From 540 or more 115.00$ Non permanent Signs 15.00$ Portable Signs per week 15.00$ 45.00$ Banner Signs Exempt Code Enforcement Code Enforcement Investigation per hour (1 hour minimum)45.00$ Industrial Lands Crop Land Lease Based on Bid Airport Fees Land Lease per square foot 0.12$ Fuel Flowage :per gallon FBO 0.06$ per gallon Others 0.06$ Crop Land Lease Based on Bid Tie Down Fee Per week for tie down 11 days or longer from April 14 to October 14 25.00$ Hanger Application Fee 25.00$ Square Feet Portable Signs per month. Maximum permit period shall not carry over from one permit period to the next Fire Protection Systems Fees Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head Retrofitted Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head Kitchen Hood Extinguishing Systems $90.00 $45.00 $0.20 Fire Alarm Systems $75.00 + $.45 each initiation & signaling device Fire Alarm System Modifications $37.50 + $.45 each initiation & signaling device False Fire Alarm Calls when trucks roll $0.00 First Call $50.00 Second Call $100.00 Third Call Flammable & Combustible Liquids Fees Flammable & Combustible Liquids 90.00$ Flammable & Combustible Liquids Modifications 45.00$ Site Plan Review Site Plan Review per hour (one hour minimum)45.00$ Inspections outside of normal business hours per hour (two hour minimum)45.00$ Re-inspection per hour (one hour minimum)45.00$ Fire Incident Reports 10.00$ Library Fees Out of County Library Card Per individual 35.00$ Per family 45.00$ Fax Sent or Received per page 2.25$ Fines Per day books 0.10$ Fines Per day DVD’s/VHS 1.00$ Process Fee Lost material per item 5.00$ Police Department Fees Moving of Structure Per unit (Officer and patrol car)50.00$ 2 hour minimum per unit Accident Reports Per report 5.00$ Pictures, each 4.00$ Kitchen Hood Extinguishing System Modification Clean Agent or other Total Flooding System per square foot of covered area Collection / Landfill Fees Residential Rate monthly plus sales tax 18.00$ Additional Carts monthly plus sales tax 3.50$ Yard Waste - Special Bag per bag 0.95$ Commerical Charges - 5 carts monthly plus sales tax 35.00$ Additional Carts monthly plus sales tax 3.50$ Dumpster Charges - Twice Week Pick Up 1.5 cubic yard container monthly plus sales tax 90.00$ 2.0 cubic yard container monthly plus sales tax 115.00$ 3.0 cubic yard container monthly plus sales tax 140.00$ 4.0 cubic yard container monthly plus sales tax 165.00$ 5.0 cubic yard container monthly plus sales tax 190.00$ 6.0 cubic yard container monthly plus sales tax 217.00$ 7.0 cubic yard container monthly plus sales tax 243.00$ 8.0 cubic yard container monthly plus sales tax 268.00$ Dumpster Charges - Additional Pick Up 1.5 cubic yard container plus sales tax 29.00$ 2.0 cubic yard container plus sales tax 35.00$ 3.0 cubic yard container plus sales tax 47.00$ 4.0 cubic yard container plus sales tax 58.00$ 240 Pound Material Minimum plus sales tax and $1.00 per ton state fee 5.00$ Commercial plus sales tax and $1.00 per ton state fee 43.00$ Compost/Leaves/Grass plus sales tax and $1.00 per ton state fee 43.00$ Demolition plus sales tax and $1.00 per ton state fee 43.00$ Domestic plus sales tax and $1.00 per ton state fee 43.00$ Industrial plus sales tax and $1.00 per ton state fee 43.00$ Metal plus sales tax and $1.00 per ton state fee 43.00$ Asbestos (region only)plus sales tax and $1.00 per ton state fee 43.00$ 500 Pound Material Minimum plus sales tax 5.00$ Fill per ton plus sales tax 21.00$ Lumber per ton plus sales tax 21.00$ Roofing and Siding per ton plus sales tax 21.00$ Concrete per ton plus sales tax 21.00$ Trees per ton plus sales tax 21.00$ Contaminated Soil per ton plus sales tax 11.00$ Asbestos (accepted in region only)per bag plus sales tax 7.50$ Refrigerators / Air Conditioners plus sales tax 12.00$ Mobile Homes plus sales tax 135.00$ Tires:ATV plus sales tax 2.00$ Car plus sales tax 3.00$ Pickup plus sales tax 5.00$ Tire on Rim plus sales tax 6.00$ Truck plus sales tax 11.00$ Tractor plus sales tax 30.00$ Passed and approved on this 12th day of September, 2017. CITY OF BROOKINGS _______________________________ Keith W. Corbett, Mayor ATTEST: __________________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-033,Version:1 Action on Resolution 17-033, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Old Market LLC, 424 5th St., legal description: All of lots 15-16-17-18, all in Block 7, Original Plat Addition, to include parking lot. Summary: The City of Brookings enters into Liquor Operating Agreements for 10-year increments. The Operating Agreement for Old Market LLC, located at 424 5th St., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-033 Old Market Eatery LLC – Liquor Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Liquor Operating Management Agreement between the City of Brookings and Old Market Eatery, LLC, Jesse Lee, owner, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 424 5th St. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk LIQUOR OPERATING AGREEMENT - Renewal Old Market Eatery, LLC THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and Old Market Eatery, Jesse Lee, owner,hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: All of lots 15-16-17-18, all in Block 7, Original Plat Addition, to include parking lot. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is effective this 12th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-076,Version:1 Action on Resolution 17-076, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for GDT Inc., dba Cubby’s Sports Bar & Grill, 307 Main Ave., legal description: Lots 3-4, Block 3, Original Plat Addition. Summary: The City of Brookings enters into Liquor Operating Agreements for 10-year increments. The Operating Agreement for GDT, Inc., dba Cubby’s Sports Bar & Grill, located at 307 Main Ave., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5 -years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-076 GDT, Inc., dba Cubby’s Sports Bar & Grill – Liquor Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Liquor Operating Management Agreement between the City of Brookings and GDT, Inc., dba Cubby’s Sports Bar & Grill, Gus Theodosopoulos, owner, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 307 Main Ave. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk LIQUOR OPERATING AGREEMENT - Renewal GDT, Inc., dba Cubby’s Sports Bar & Grill THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and GDT, Inc., dba Cubby’s Sports Bar & Grill, Gus Theodosopoulos, owner,hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Lots 3-4, Block 3, Original Plat Addition. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution 25- 88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which is effective this 12 th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-080,Version:1 Action on Resolution 17-080, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Prairie Lanes, 722 Western Ave., legal description: Lots 1-2, Block 1, Snyders Addition. Summary: The City of Brookings enters into Liquor Operating Agreements for 10-year increments. The Operating Agreement for Prairie Lanes, located at 722 Western Ave., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-080 Prairie Lanes Liquor Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Liquor Operating Management Agreement between the City of Brookings and Prairie Lanes, Leslie & Roxie Nelson, owners, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 722 Western Ave. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk LIQUOR OPERATING AGREEMENT - Renewal Prairie Lanes THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and Prairie Lanes, Leslie & Roxie Nelson, owners,hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Lots 1-2, Block 1, Snyders Addition. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is effective this 12th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-081,Version:1 Action on Resolution 17-081, a Resolution authorizing the City Manager to sign a Liquor Operating Agreement 5-year renewal for Skinners Pub, Inc., 300 Main Ave., legal description: Lots 1-2, Block 2, Original Plat Addition. Summary: The City of Brookings enters into Liquor Operating Agreements for 10-year increments. The Operating Agreement for Skinner’s Pub, Inc., located at 300 Main Ave., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-081 Skinner’s Pub – Liquor Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Liquor Operating Management Agreement between the City of Brookings and Skinner’s Pub, Inc., Greg & Shari Thornes, owners, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 300 Main Ave. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk LIQUOR OPERATING AGREEMENT - Renewal Skinner’s Pub, Inc. THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and Skinners Pub, Inc., Greg & Shari Thornes, owners,hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Lots 1-2, Block 2, Original Plat Addition. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution 25- 88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is effective this 12th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-078,Version:1 Action on Resolution 17-078, a Resolution authorizing the City Manager to sign a Wine Operating Agreement 5-year renewal for New Sake, Inc., 724 22nd Ave. So., legal description: Restaurant: N 14.5' of S 542.8' and E 54.5' of W 309' incl. N 20' of S 528.3' and E 59' of W 313.5 Patio: N 14.5' of S 542.8' and E 24' of W 333' incl. N 20' of S 528.3' and E 19.5' of W 333', Lot 2, Brookings Mall Addition. Summary: The City of Brookings enters into Wine Operating Agreements for 10-year increments. The Operating Agreement for New Sake, Inc., located at 724 22 nd Ave. So., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-078 New Sake, Inc. Wine Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Wine Operating Management Agreement between the City of Brookings and New Sake, Inc., En Qin Lin, owner, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 724 22nd Ave. So. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk WINE OPERATING AGREEMENT - Renewal New Sake, Inc. THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and New Sake, Inc., En Qin Lin, owner,hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Restaurant: N 14.5' of S 542.8' and E 54.5' of W 309' incl. N 20' of S 528.3' and E 59' of W 313.5 Patio: N 14.5' of S 542.8' and E 24' of W 333' incl. N 20' of S 528.3' and E 19.5' of W 333', Lot 2, Brookings Mall Addition. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which is effective this 12th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-079,Version:1 Action on Resolution 17-079, a Resolution authorizing the City Manager to sign a Wine Operating Agreement 5-year renewal for Pheasant Café & Lounge, 726 Main Ave. So., legal description: Lot 2, Block 2, Grossman Heights Addition. Summary: The City of Brookings enters into Wine Operating Agreements for 10-year increments. The Operating Agreement for the Pheasant Café & Lounge, located at 726 Main Ave. So., is at the 5-year renewal point. This Resolution would allow the City Manager to enter into the remaining 5-years of the 10-year agreement. Recommendation: Staff recommends approval. Attachments: Resolution Operating Agreement City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-079 Pheasant Café & Lounge Wine Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Wine Operating Management Agreement between the City of Brookings and the Pheasant Café & Lounge, Ron & Georgiana Olson, owners, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 726 Main Ave. So. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year agreement. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk WINE OPERATING AGREEMENT - Renewal Pheasant Cafe & Lounge THIS AGREEMENT made and entered into by and between the CITY OF BROOKINGS, a municipal corporation of the State of South Dakota, hereinafter referred to as the “City” and the Pheasant Café & Lounge, Ron & Georgiana Olson, owners, hereinafter referred to as “Manager.” WITNESSETH; WHEREAS, the City has been issued an on-sale alcoholic beverage license and is engaged in the sale of alcoholic beverages, and WHEREAS, the City desires to enter into an Operating Agreement on a limited basis with the Manager for the purpose of operating an on-sale establishment or business for and on behalf of the City pursuant to law, and WHEREAS, the Manager has offered to have facilities in which to operate said on-sale establishment solely upon the premises hereinafter described. NOW, THEREFORE IT IS MUTUALLY AGREED AS FOLLOWS: I. This Agreement is made and entered into on a limited basis between the parties hereto to allow the Manager to operate a retail on-sale premises, pursuant to and in accordance with all of the terms and conditions of this Agreement in accordance with all State laws and City Ordinances now in effect and as may be enacted in the future. II. The Manager shall be individually responsible for all operating expenses of said on-sale establishment, including but not limited to utilities, taxes, insurance, and license fees, if any. The Manager shall furnish all equipment and fixtures necessary to operate the establishment. III. The on-sale establishment shall be located upon real estate in the City of Brookings, South Dakota, described as: Lot 2, Block 2, Grossman Heights Addition. IV. The Manager shall dispense only alcoholic beverages supplied by the Municipal Off- Sale establishment. V. This Agreement shall be in full force and effect for the remaining five (5) years of the ten (10) year agreement, subject to the approval of the governing body of the City of Brookings. VI. Either the Manager or the City may terminate this Agreement without cause upon ninety (90) days written notice served by either party upon the other. The City reserves the right to immediately suspend or revoke this Agreement without ninety (90) days written notice for alcohol related violations in accordance with the provisions of Resolution No. 25-88 or any amendments thereto or for any late payments for alcoholic beverages supplied by the Municipal Off-Sale Establishment to be sold on the premises of Manager. VII. The Manager shall receive as full compensation for its services rendered, the net profit from the on-sale establishment under its management, and the sole profit to be derived by the City shall be the markup hereinafter set forth on alcoholic beverages furnished by the municipality to the Manager for the purposes of resale on the premises as above described. VIII. The Manager shall pay to the City for all alcoholic beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of distilled spirits and wine supplied by the City, plus eleven percent (11%) in excess of such cost; the Manager shall pay to the City for all malt beverages sold by the City to the Manager for resale on the above-described premises, the actual cost of malt beverages, plus ten percent (10%) in excess of such cost. The actual cost shall include cost price and transportation charges. The markup percentages provided in this Agreement are subject to change by the City of Brookings. In the event markup percentages are changed by Ordinance, then the markup percentages provided by City Ordinance shall supercede the markup percentages provided herein. The Manager further agrees that if either of the markup percentages shall be increased at any time by the City, the Manager shall pay the markup as so increased. IX. A complete and detailed record shall be maintained by the City of all alcoholic beverages supplied to the on-sale Manager and such alcoholic beverages so supplied shall be evidenced by pre-numbered invoices prepared in triplicate showing the date, quality, brand, size, and actual cost of such item, and such invoice shall bear the signature of the authorized representative of the on-sale Manager or its authorized representative. One copy thereof shall be retained by the Municipal off-sale establishment, one copy shall be retained by the on-sale establishment, and one copy shall be filed with the City Clerk. All copies shall be kept as permanent records and made available for reference and audit purposes. The Manager also agrees to maintain a complete record of all alcoholic beverages received from the City. X. In consideration of the covenants herein contained, the Manager agrees to pay the CITY OF BROOKINGS, One Thousand Five Hundred, and no/100 Dollars ($1,500.00), constituting the Annual License Fee on or by the 1st day of November of each year thereafter as long as this agreement shall remain in force and effect. The payment of the Annual Renewal License Fee will not extend the term of this Operating Agreement beyond the term provided therein. The Manager further agrees that if the annual fee shall be increased at any time by the legislature, the Manager shall pay the amount of any such increase. XI. The Manager agrees to keep the premises in a neat, clean and attractive appearance, and Manager further agrees to operate said on-sale establishment only on such days and at such hours as permitted by state law and city ordinances. XII. The Manager shall have the right to return, at any time, alcoholic beverages received from the City and to receive in return any deposit made for such alcoholic beverages; in the event of termination of the business, all unused alcoholic beverages, which may be resold without discount may be returned to the City and the Manager shall be reimbursed for the of such alcoholic beverages. XIII. The Manager agrees to abide by the credit policies of the City and acknowledges, by execution of this Agreement, receipt of a copy of the credit policies of the City. The City reserves the right to change or terminate its credit policies at any time, but shall be required to provide written notice to Manager prior to the effective date of the change or termination date of the credit policies. XIV. The Manager agrees to furnish the City upon demand, evidence of payment of the following: A. All salaries of on-sale employees; B. Social Security and withholding taxes on said employees; C. Worker’s Compensation insurance premiums covering said employees; D. Unemployment taxes on the payrolls of said employees; E. General liability insurance protecting both the City and the Manager against claims for injury or damages to persons or property, said policy to have general liability limits of at least Five Hundred Thousand Dollars ($500,000.00) single limit, and One Million Dollars ($1,000,000.00) aggregate, and a limitation of Fifty Thousand Dollars ($50,000.00) for damage to property. The general liability insurance limits are subject to change and Manager agrees to change limits of insurance if required by the City; F. Rent and utility bills; and G. Any and all miscellaneous expenses, including taxes. XV. The Manager agrees to observe all Federal and State laws and ordinances of the City of Brookings. XVI. The City covenants and agrees to furnish the on-sale license to Manager pursuant to the terms and conditions of this Operating Agreement and the terms and conditions of the on-sale license. XVII. The City has the right to make inspections and investigations of the premises during the hours of operation, and make audits and examinations of the records of the Manager relating to the on-sale establishment. XVIII. It is further specifically understood and agreed that the waiver of the rights of the City under this Agreement shall not constitute a continuous waiver, and any violation or breach of the terms of this Agreement by the Manager shall constitute a separate and distinct offense and grounds for immediate termination and revocation of this Agreement. XIX. This agreement shall not be assignable to another person or location without the written consent of the City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement which is effective this 12th day of September, 2017. CITY OF BROOKINGS, South Dakota A Municipal Corporation By: ATTEST:Jeffrey W. Weldon, City Manager Shari Thornes, City Clerk MANAGER By: By: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-085,Version:1 Action on Resolution 17-085, a Resolution approving the City of Brookings Public Safety Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120. Summary: Attached is the Public Safety Wage Reopener Tentative Agreement for 2018 between the City of Brookings and the Teamsters Local Union No. 120. The Public Safety employees are covered under this agreement. The City Manager and the Human Resources Director worked with the union stewards and the Teamsters Business Agent for the City Public Safety group on July 17, 2017. The Public Safety member group has accepted the proposed Contract Wage Reopener Agreement for year three of the contract, effective 1/1/2018.Approval by the City Council to ratify the contract wage reopener increase of 2.25% to the current pay plan for 2018 will complete this process. Background: Teamsters Local Union No.120 represents public safety employees and the current contract was negotiated in 2015 to be effective 1/1/2016 with a wage reopener for year three (3) of the contract which is 2018. Fiscal Impact: A 2.25% increase to the current 2017 pay plan. Recommendation: Staff recommends approval. Attachments: Agreement Pay Plan Resolution City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-085 Resolution Approving the City of Brookings Public Safety Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120 Whereas, bargaining negotiations for a one-year wage reopener between representatives of the Teamsters Local Union No. 120 and the City of Brookings commenced July 17, 2017; and Whereas, a tentative agreement was reached July 17, 2017; and Whereas, the wage reopener agreement has been ratified by the employees within the Public Safety Teamsters Local Union No. 120 bargaining unit; and Now, Therefore, Be It Resolved, that the City of Brookings Mayor and City Council members hereby approves the Public Safety Collective Bargaining Wage Reopener Agreement that has been negotiated between the Teamsters Local Union No. 120 and City of Brookings to include the modifications of a 2.25% wage increase to the pay plan commencing January 1, 2018. Passed and approved this 12 th day of September, 2017 CITY OF BROOKINGS _________________________ Keith W. Corbett, Mayor ATTEST: ________________________________ Shari Thornes, City Clerk TENTATIVE AGREEMENT BETWEEN CITY OF BROOKINGS AND THE TEAMSTERS LOCAL UNION NO. 120 PUBLIC SAFETY JULy 24, 2017 The following changes will be made to the Collective Bargaining Agreement between the parties dated January I, 2016 to December 31,2018: 44. WAGES 44A. Commencing January 1, 2016, there shall be a 2.75% increase to the City of Brookings Police Pay Plan. 44B. Commencing January 1, 2017, the Pay plan will be increased by 2.5%. 44C. Wage Feopener :fuF wages eommeneing January I, 2018 . 44C. Commencing Januarv 1. 2018, the Pav plan will be increased bv 2.25%. 44D. Wages will be set forth in Appendix A attached. Except as amended by this Tentative Agreement, all other terms and conditions of the Collective Bargaining Agreement dated January 1, 2016 through December 31,2018 shall remain in full force and effect. The City of Brookings will submit the agreement to the City Council for approval after receiving written confirmation of ratification ofthe agreement by union membership. FOR CITY OF BROOKINGS: FOR TEAMSTERS LOCAL UNION NO. 120 ~/d_~ y Manager of-;1-I 1 Date City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-087,Version:1 Action on Resolution 17-087, a Resolution approving the City of Brookings City General Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120. Summary: Attached is the City General Wage Reopener Tentative Agreement for 2018 between the City of Brookings and the Teamsters Local Union No. 120. The City General employees are covered under this agreement. The City Manager and the Human Resources Director worked with the union steward and the Teamsters Business Agent for the City General group on July 17, 2017. The City General member group has accepted the proposed Contract Wage Reopener Agreement for year three of the contract, effective 1/1/2018.Approval by the City Council to ratify the contract wage reopener increase of 2.25% to the current pay plan for 2018 will complete this process. Background: Teamsters Local Union No.120 represents city general employees and the current contract was negotiated in 2015 to be effective 1/1/2016 with a wage reopener for year three (3) of the contract which is 2018. Fiscal Impact: A 2.25% increase to the current 2017 pay plan. Recommendation: Staff recommends approval. Attachments: Resolution Agreement Pay Plan City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-087 Resolution Approving the City of Brookings City General Collective Bargaining Agreement 2018 Wage Reopener with the Teamsters Local Union No. 120 Whereas, bargaining negotiations for a one-year wage reopener between representatives of the Teamsters Local Union No. 120 and the City of Brookings commenced July 17, 2017; and Whereas, a tentative agreement was reached July 17, 2017; and Whereas, the wage reopener agreement has been ratified by the employees within the City General Teamsters Local Union No. 120 bargaining unit; and Now, Therefore, Be It Resolved, that the City of Brookings Mayor and City Council members hereby approves the City General Collective Bargaining Wage Reopener Agreement that has been negotiated between the Teamsters Local Union No. 120 and City of Brookings to include the modifications of a 2.25% wage increase to the pay plan commencing January 1, 2018. Passed and approved this 12 th day of September, 2017. CITY OF BROOKINGS _________________________ Keith W. Corbett, Mayor ATTEST: ________________________________ Shari Thornes, City Clerk .. TENTATIVE AGREEMENT BETWEEN CITY OF BROOKINGS AND THE TEAMSTERS LOCAL UNION NO. 120 CITY GENERAL JULY 24, 2017 The following changes will be made to the Collective Bargaining Agreement between the parties dated January 1, 2016 to December 31,2018: 69. Wages -(See Appendix A -attached) 69 A. Commencing January 1, 2016, there shall be a 2.75% increase to the City of Brookings Pay Pian. 69 B. Commencing January 1, 2017, there shall be a 2.50% increase to the City of Brookings Pay Plan. 69 C. Wage reopener for 'Nages oommeneiag Jmmary 1, 2018. 69 C. Commencing January 1, 2018, there shall be a 2.25% increase to the Citv of Brookings Pay Plan. Except as amended by this Tentative Agreement, all other terms and conditions of the Collective Bargaining Agreement dated January 1, 2016 through December 31, 2018 shall remain in full force and effect. The City of Brookings will submit the agreement to the City Council for approval after receiving written confirmation of ratification of the agreement by union membership. FOR CITY OF BROOKINGS: FOR TEAMSTERS LOCAL UNION NO. 120 ~ Principle Offic~ ~~~ ~ og-;1 -11 Date City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0557,Version:1 Presentation by Brad Wilson, Administrator, SDML Work Comp Fund. Summary: The South Dakota Municipal League Work Comp Fund is celebrating their 30th year Anniversary by presenting plaques to their members. Brad Wilson, Administrator of the SDML Work Comp Fund is attending the Council meeting to present to the City of Brookings and Brookings Municipal Utilities with a plaque recognizing the City of Brookings for 15 years of membership. City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0560,Version:1 Introduction of Matthew Sommerfeld, Brookings Airport Manager. Summary: City staff will introduce Matthew Sommerfeld, the new Brookings Airport Manager. Matthew was hired to replace Ryan O’Rear, previous Airport Manager, who left the City in June to become an Airport Operations Coordinator at George Bush Intercontinental Airport in Houston, Texas. Matthew’s first day with the City of Brookings was Monday, August 14, 2017. Matthew was previously a Flight Coordination Specialist with Jet Linx Aviation in Omaha, Nebraska. In that position, he was the primary point of contact for all Jet Linx Based teams and Fleet Management teams, worked with International Handlers, coordinated flight stops, customs clearances, and aircraft flight logistics. Prior to his employment with Jet Linx Aviation, Matthew was Airport Director with the Miles City Airport, Montana, where he managed airport operations, daily airfield inspections, snow removal, budgeting, and working with governmental agencies. City of Brookings Printed on 9/7/2017Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0546,Version:1 Discussion and possible action to proceed with the Sexauer Park Restroom Project. Summary: The Parks, Recreation & Forestry Department is requesting approval from the Mayor and City Council Members to continue moving forward with the design and bidding process for the demolition of the existing restroom at Sexauer Park and construction of a new restroom on existing the footprint. Background: The current restroom and shower facility constructed in 1982 is in need of replacement. The current restroom is not ADA compliant, and because of its age, the fixtures, plumbing, and roof system is deteriorating. Sexauer Park is the only park in Brookings where camping is allowed. The campground contains 18 paved pads suitable for trailers, RVs, campers and similar vehicles. Additionally, there is a large grass site available for tents. The east portion of Sexauer Park consists of a playground, sand volleyball courts and a multi-purpose open green space area. The project would include removing the existing restroom and shower facility and replacing it with a new comfort station facility. The current facility includes a women and men’s restroom and a utility room. The women’s restroom consists of three toilet stalls, a sink and one shower. The men’s restroom consists of one urinal, two toilet stalls, a sink and one shower. The new proposed restroom would be located in the same location as the current facility. The facility would consist of four separate unisex restrooms. The restrooms would be ADA compliant and each would include a toilet, sink, and shower. The floor plan would increase the number of showers available, provide additional privacy and be an efficient dual use facility for the campground users as well as the park patrons. The timeline for the project is to continue the design and bid process this fall with a final project completion date by mid-June 2018. Fiscal Impact: Cost Estimate Working with an architect on the design and specifications for the Sexauer Park restroom project the estimated cost is: ·Architect Professional Services:$22,500 (not included in Contingency) ·General Building Construction:$140,950.00 ·Mechanical Construction:$50,000.00 ·Electrical Construction:$25,000.00 ·Civil: (placeholder/unconfirmed)$21,614.00 ·Contingency (10%)$23,756.40 Total:$283,820.40 Capital Improvement Plan City of Brookings Printed on 9/7/2017Page 1 of 2 powered by Legistar™ File #:ID 2017-0546,Version:1 ·2015 CIP budget $140,000 was approved to construct a new restroom facility at Pioneer Park. ·2016 CIP budget $140,000 was approved to construct a new restroom/shower facility at Sexauer Park. ·Pioneer Park restroom was not built in 2015 and the $140,000 was rolled over to the 2016 CIP budget. ·Total allocated for both projects in the 2016 CIP budget was $280,000. ·Pioneer restroom was bid out and completed in 2016 at a cost of $197,246. ·Rolled over into the 2017 CIP for the Sexauer Park restroom project was the remainder of the $280,000, which amounts to $83,753. In the 2017 CIP there is $200,000 allocated to resurface/reseal the parking lot at Dwiggins/Medary Park. This project is on hold because at this time it is unknown what the potential redesign of the Bob Shelden Athletic Field Complex and the surrounding ballfields will be. This is a project that we are currently working on internally and with various user groups to create a plan on how to proceed moving forward. Recommendation: Staff recommends that the $200,000 allocated in the 2017 CIP for the parking lot project be redistributed and utilized for the construction of the Sexauer Park Restroom Project. Attachments: Photos Restroom Rendering City of Brookings Printed on 9/7/2017Page 2 of 2 powered by Legistar™ FAMILY RESTROOM 1 01 FAMILY RESTROOM 2 02 FAMILY RESTROOM 3 03 FAMILY RESTROOM 4 04 MECH. 05 2 4 80SEXAUER PARK COMFORT STATION 09/06/17 | JLG 16209 | © 2017 JLG ARCHITECTS FIRST FLOOR PLAN 4 8 160SEXAUER PARK COMFORT STATION 09/06/17 | JLG 16209 | © 2017 JLG ARCHITECTS EXTERIOR ELEVATION SOUTH EXTERIOR ELEV. WEST EXTERIOR ELEV. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0537,Version:1 Progress Update on Brookings Marketplace. Summary: Brookings Marketplace, LLC development team will provide a progress report to the City Council on the Brookings Marketplace project. Background: The City of Brookings entered into a development agreement with Bender Commercial pursuant to Resolution 16-105 on December 13, 2016. Pursuant to the Development Agreement, Brookings Marketplace, LLC has submitted their first progress report to the City. Highlights to date include: ·Legal formation of Brookings Marketplace, LLC. ·Architectural, engineering, & environmental services retained and site plans developed. ·Marketing of site at ICSC conference in May as well as local, regional, and national marketing of retailers. ·2 community meetings. ·Submitted rezoning and initial development plan applications to the City. ·Establishment of project development timeline. Members of the Brookings Marketplace, LLC development team will provide an overview of the project to date and be available for questions. Attachments: Brookings Marketplace Progress Report City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-088,Version:1 Action on Resolution 17-088, a Resolution authorizing Change Order No. 1(Final) for 2017-06STI, Chip Seal Project; Topkote, Inc. Summary: This resolution will approve Change Order No. 1 (Final) for an increase of $22,021.17 to the contract for the 2017-06STI, Chip Seal Project, to close out the project. Background: This was the Chip Seal Project for the 2017 Project Area, which is located south of 8 th Street South and west of Medary Avenue. This is an annual project, where the contractor applies oil and city- purchased pea rock chips to the streets. The City then sweeps up the excess chips a few days afterward for re-use or sale. The project is completed and is ready to close out. The project summary is as follows: Original Contract Price:$253,890.00 Increase from Previously Approved Change Order:$0.00 Contract Price Prior to this Change Order:$253,890.00 Increase of this Change Order (No. 1 Final):$22,021.17 Contract Price incorporating this Change Order:$275,911.17 The over-run was primarily due to the addition of two streets to the project and two other streets were wider than the calculated amount. Both of these issues caused more oil and rock to be used than the bid amount. The total cost of the chips ($18,953.99) in addition to the Topkote cost is within the budgeted amount of $305,000.00 for this project. This resolution will approve Change Order No. 1 (Final) for an increase of $22,021.17 to the contract amount to close out the project. Fiscal Impact: This change order will increase the contract by $22,021.17. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ Resolution 17-088 Resolution Authorizing Change Order No. 1 (Final) for 2017-06STI, Chip Seal Project; Topkote, Inc. Be It Resolved by the City Council that the following change order be allowed for 2017- 06STI, Chip Seal Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities for a total increase of $22,021.17 to close out the project. Passed and approved this 12th day of September, 2017. CITY OF BROOKINGS ________________________________ Keith W. Corbett, Mayor ATTEST: _________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0542,Version:1 Discussion and Action on 6th Street Lighting Upgrades from Main Avenue to Medary Avenue. Summary: The lighting upgrades associated with reconstruction of 6th Street between Main Avenue and Medary Avenue would be a continuation of the multi-phase Gateway Improvement Project. Background: The Department of Transportation (DOT) is planning the 6th Street reconstruction project from Main Avenue to Medary Avenue in 2020. One element of the reconstruction is replacement of the existing street lights. The DOT standards for lighting along urban highways is a silver 50-foot pole with a cobra type fixture head, similar to the existing street lights. The City is proposing a black decorative pole and fixture to improve the gateway entrance to Downtown Brookings. The DOT has agreed to allow decorative light fixtures along the project as long as DOT lighting specifications are adhered. The City would be responsible for the upcharge associated with the decorative poles and fixtures. The style of light pole would be similar to the light poles recently installed with the 6 th Street reconstruction east of 22nd Avenue. The decorative pole is available in a 30-foot option and based upon the lighting layout, will require approximately 24 more poles than the DOT standard 50-foot pole. The DOT cost estimate for standard light poles for this project is $103,634 and decorative poles is $480,344, with a difference of $376,711. A breakdown of the estimated costs is provided on the attachment. In addition to the costs shown, DOT has indicated there will be additional City costs associated with extra wire and junction boxes, which correlates to the number of poles. DOT has tentatively placed the lighting design on hold awaiting a decision from the City on whether to proceed with decorative lighting or maintain the standard 50-foot light poles. Fiscal Impact: $376,711 Recommendation: Staff recommends approval of the lighting upgrades as it provides a more aesthetic appearance along the 6th Street corridor approaching Downtown Brookings. Attachments: Standard Lighting Estimate Decorative Lighting Estimate Light Poles - East of 22nd Ave City of Brookings Printed on 9/6/2017Page 1 of 2 powered by Legistar™ File #:ID 2017-0542,Version:1 Light Pole - individual City of Brookings Printed on 9/6/2017Page 2 of 2 powered by Legistar™ Standard Lighting Estimate ITEM ESTIMATED QUANTITY ESTIMATED PRICE TOTAL Footing - 2 Ft. Diameter 96 99 9,504.00 50' Breakaway Base Lumin Pole w/ 8' Arm 12 2860 34,320.00 Roadway Luminaire 400W w/P.E.12 800 9,600.00 18" Diameter Junction Box 5 651 3,255.00 Electrical Service Cabinet 2 1740 3,480.00 Meter Socket 2 273 546 2" Rigid Conduit Schedule 40 2,070 3.85 7,969.50 2" Rigid Conduit Schedule 80 690 9.14 6,306.60 1/C #4 AWG Copper 8,280 1.04 8,611.20 1/C #6 AWG Copper 0 0.71 0 2/C #10 AWG Copper Pole & Bracket Cable 780 1.83 1,427.40 Mobilization 0 Incidental Work 5,000.00 Traffic Control 0 Construction Cost (inflation added here)$93,656 Engineering Design Cost (3.5%)$4,108 Engineering Construction Cost (5.0%)$5,869 Total Cost Estimate $103,633.50 Inflationary Rate (%)2 Letting Year 2019 Year of Preparing the Estimate 2017 Decorative Lighting Estimate ITEM ESTIMATED QUANTITY ESTIMATED PRICE TOTAL Footing - 2 Ft. Diameter 256 99.00 25,344.00 30' Breakaway Base Lumin Pole w/ 8' Arm 36 7500.00 270,000.00 Roadway Luminaire LED w/P.E.36 1660.00 59,760.00 18" Diameter Junction Box 5 651.00 3,255.00 Electrical Service Cabinet 3 1740.00 5,220.00 Meter Socket 3 273.00 819.00 2" Rigid Conduit Schedule 40 3,600 3.85 13,860.00 2" Rigid Conduit Schedule 80 1,000 9.14 9,140.00 1/C #4 AWG Copper 18,000 1.04 18,720.00 1/C #6 AWG Copper 0 0.71 0.00 2/C #10 AWG Copper Pole & Bracket Cable 3,348 1.83 6,126.84 Mobilization 0.00 Incidental Work 5,000.00 Traffic Control 0.00 Construction Cost (inflation added here)$434,102 Engineering Design Cost (3.5%)$19,041 Engineering Construction Cost (5.0%)$27,202 Total Cost Estimate $480,344.31 City Cost(Difference btwn Decorative & Standard Construction Cost)$376,710.82 Inflationary Rate (%)2 Letting Year 2019 Year of Preparing the Estimate 2017 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-020,Version:1 Introduction and First Reading of Ordinance 17-020, an Ordinance authorizing Supplemental Appropriation #2 to the 2017 Budget. Public Hearing: September 26, 2017. Summary: This ordinance will amend the 2017 Budget. Background: General Fund amendments include recognizing the authorized purchase of the Street Asphalt Zipper which is being funded through an interfund loan between the Liquor Store and Street Department; utilizing $78,816 of the contingency budget to cover the unexpected expenditures to replace a pickup for Engineering, repair condenser, HVAC and purchase Glycol for Larson Ice Arena, and to cover an increase and redistribution in liability insurance. The other increases in expenditures are offset with increases in revenue. 25% Sales & Use Tax amendments include an increase for K-9 equipment, and moving funds budgeted for the construction of the new Fire Station to a Capital Project Fund. 75% Sales & Use Tax amendments include accounting for donations and corresponding expenditures for the Carnegie Building and PACII projects, purchasing the land adjacent to the City County building, spending a portion of restricted STP funds budgeted for 2018 in 2017 for design, and moving funds budgeted for So. Main and 26th St. Project to a Capital Project Fund. Airport amendment will transfer cash to repay 75% Sales & Use Tax Fund for funds used until receipt of Federal Airport Project Grants. Fiscal Impact: General Fund net impact (less interfund loan)-0- 25% Sales & Use Tax net impact $ 453,469 increase in exp to transfer cash to CIP fund 75% Sales & Use Tax net impact $ 496,040 increase in exp to transfer cash to CIP fund 3rd Penny Sales Tax net impact $ 141,850 increase in exp Pillow Tax net impact $ 1,000 increase in exp Fire Sub Station Cap Proj Fund net impact $ -0- S Main & 26 Cap Proj Fund net impact $1,264,000 increase in rev Airport net impact $ 815,960 increase in exp Recommendation: Staff recommends approval. City of Brookings Printed on 9/6/2017Page 1 of 2 powered by Legistar™ File #:ORD 17-020,Version:1 Attachments: Ordinance City of Brookings Printed on 9/6/2017Page 2 of 2 powered by Legistar™ Ordinance 17-020 An Ordinance Authorizing Supplemental Appropriation #2 to the 2017 Budget Be It Ordained by the City of Brookings, South Dakota: Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a) permit supplemental appropriations provided there are sufficient funds and revenues available to pay the appropriation when it becomes due, Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following budget adjustments to the 2017 budget: All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. First Reading:September 12, 2017 Second Reading:September 26, 2017 Published: CITY OF BROOKINGS _________________________ Keith W. Corbett, Mayor ATTEST: ____________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-021,Version:1 Introduction and First Reading on Ordinance 17-021, an Ordinance amending Division 2 of Article V of Chapter 2 of the Code of Ordinances of the City of Brookings, SD and pertaining to the Human Rights Commission of the City of Brookings. Second Reading: September 26, 2017. Summary: Proposed Ordinance 17-021 would amend and strengthen definitions of discrimination in the City of Brookings’ current Non-Discrimination Ordinance and would modify corresponding procedures for the Brookings Human Rights Commission. Background: The City of Brookings embraces our diverse and vibrant community and actively seeks ways to be inclusive of all our residents and visitors. On February 28, 2017, the City Council formally adopted this message with the passage of Resolution 17-022,“A Resolution Reaffirming Brookings Values of Inclusion, Respect, Tolerance, Equality and Justice, and the City’s Commitment Toward Action to Reinforce These Values” (Resolution No. 17-022 <http://www.cityofbrookings.org/DocumentCenter/View/4040>).Subsequently, the Brookings School Board adopted the resolution on March 13, 2017 and the Brookings County Commission adopted theirs on March 21, 2017. ·Brookings City Council Video: <http://cityofbrookings.granicus.com/MediaPlayer.php?view_id=3&clip_id=512> ·Newpaper article: <https://brookingsregister.com/article/council-approves-inclusion-resolution>. ·Television Interview: <http://www.ksfy.com/content/news/Brookings-City-Council-passes-inclusive-resolution- When the Resolution of Inclusion passed, the Brookings Human Rights Commission heard clear direction from the City Council that a Resolution was nice, but it was not enough. We need to take meaningful action to give those words weight and meaning. Our current “Municipal Equality Index” Score is 50/100. This is the highest score in the state, but well below our expectations. The Human Rights Campaign MEI Score closely examines the state, city, and school’s laws, discrimination policies, relationship recognition, city employee benefits, municipality services, law enforcement, and leadership on equality and rates them on the basis of inclusivity of people who live and work here. While working with the National Human Rights Campaign to understand where Brookings fell short on our MEI score, we discovered that our City’s ordinance covering discrimination in employment, housing, and public accommodations was not truly reflective of our belief in the value of diversity and inclusion. The Human Rights Commission worked with the City Attorney to draft proposed language that better reflects Brookings’ position on diversity and inclusion in the community. The City Attorney believes that this language is appropriate under Home Rule. City of Brookings Printed on 9/7/2017Page 1 of 6 powered by Legistar™ File #:ORD 17-021,Version:1 Currently, we score 0/30 in the Non-Discrimination Laws category. We have been advised by the Human Rights Campaign that adopting the proposed changes to the ordinance would get us all 30 of these points. We would be the first city in South Dakota to achieve a perfect 100 score. Adopting the revisions to the ordinance would be beneficial to our MEI score. More importantly, adopting these changes will align the ordinance with our community values of diversity and inclusion. The proposed changes to the ordinance are a necessary step towards giving the words of the Resolution of Inclusion weight and meaning. Working closely with the HRC, we have taken several meaningful steps forward in other categories. Our new score will be released later this fall. Inclusivity initiatives undertaken by the Brookings Human Rights Commission this year include: 1)Diversity & Inclusion Training - The City of Brookings implemented diversity and inclusion training mandatory for all city staff. Training topics include harassment and discrimination, hate crimes, bullying, diversity and inclusion, at-risk populations, and all legal compliance areas and protected classifications including sexual orientation, gender identity, and marital status. Brookings Municipal Utilities and Brookings County have also been invited to participate. 2)Diversity Training Budget - The City approved an increase to the BHRC budget by $2,500 for diversity training purposes. 3)City Adopts Safe Zone Program - The City has adopted the Safe Zone Program for its employees and facilities. The Safe Zone Program helps create a more accepting atmosphere in the community by providing visual statements of support and safe space. The HRC has also invited Brookings County to participate in the program. 4)Health Care Benefits - The City added trans-Inclusive healthcare benefits for City employees. 5)Youth Services - Last year the BHRC contacted the Brookings Boys and Girls Club inquiring what services they provide to LBGTQ youth and recommended they consider additional resources. This year, the Brookings Club has adopted the “LGBTQ Initiative,” which guides staff members in introducing inclusive language; creating a safe and inclusive environment; and developing inclusive policies and practices, strategies for supporting youth and families, and activities to reduce discrimination and stigma. The BHRC continues its efforts to assist the recently formed Brookings High School SAGA (sexuality and gender alliance), which is a support group for LGBTQ students. 6)Law Enforcement Liaisons - Brookings increased the number of LGBTQ Law Enforcement Officer Liaisons to four representing three agencies: Brookings Police Department, Brookings County Sheriff’s Office, and South Dakota State University Police. All four serve as official liaisons to the Brookings Human Rights Commission and attend meetings. 7)Inclusivity Team - After adoption of Resolution 17-022, the HRC formed the Inclusivity Team comprised of school representatives, the Interfaith Council, SDSU Diversity and Inclusion Officer, city staff, and HRC members. Initiatives include the signage campaign noted below and development of a Teaching Tolerance program in the Brookings School District. City of Brookings Printed on 9/7/2017Page 2 of 6 powered by Legistar™ File #:ORD 17-021,Version:1 8)Teaching Tolerance - The HRC Inclusivity Team is working with the school to provide training and resources to implement the Teaching Tolerance program in the Brookings School District. There is a ready cache of proven, award-winning materials to help turn K-12 schools into strong communities that welcome diversity. These resources are freely provided by Teaching Tolerance, an organization dedicated to reducing prejudice, improving intergroup relations, and supporting equitable school experiences for our nation’s children. The Team is seeking private funding to provide training and incentives to bring a senior curriculum manager at Teaching Tolerance to provide a district-wide customized training and consultation; establish two annual teaching awards for Brookings K-12 educators for Outstanding Teaching Tolerance and Innovation in Teaching Tolerance; and create a graduate course that grants academic credit to teachers who complete online Teaching Tolerance training webinars. <https://www.tolerance.org/> 9)Signs Neighborhoods - As a follow-up to the Resolution, the HRC partnered with the Brookings Interfaith Council to purchase yard signs that read in Spanish, English, and Arabic, “No matter where you are from, we’re glad you’re our neighbor.” Two hundred forty signs were offered free to the public and now blanket the community. The University posted signs during August move-in weekend for incoming freshmen. Business Window Clings - Another welcoming & inclusion initiative the HRC is working on are business window clings that will say: “You Are Welcome Here, Hate is Not. People of every race, gender identity, ethnicity, sexual orientation, faith, and nationality are welcome and safe in this business.” The HRC will work with the downtown organizations and the Chamber of Commerce to promote visible inclusiveness. 10)Religious Pluralism Panel & Feature Column Series - The BHRC will host the Community Common Read panel discussion “Religious Pluralism in America: A Day in the Life of Your Neighbor” on Monday, October 23, 2017 at 6:30 pm in the City & County Government Center 3rd Floor Chambers. The panelists will consist of community members representing various faiths and provide an overview of their faith, as well as answer questions related to their religious experience in the community. Each week leading up to the event, the Brookings Register will feature an article from one of the panelists. These articles will strengthen community discussion regarding religious diversity by providing a deeper understanding of the panelists’ background and experiences. 11)Social Equity & Sustainability - The BHRC and Sustainability Council attended comprehensive master plan meetings and strongly encouraged the consultants engage strategies to seek input from and develop policies for the underserved, under-represented, and under- participating residents. 12)Town Hall Meeting on Race Relations and Marginalized Communities - The BHRC co- sponsored a Town Hall Meeting as an open dialogue surrounding race relations between marginalized communities, law enforcement, and the media. The featured speaker was Sybrina Fulton, mother of Trayvon Martin, who was killed 5 years ago in Florida. A meet and greet involving various groups including law enforcement was held prior to the event. City of Brookings Printed on 9/7/2017Page 3 of 6 powered by Legistar™ File #:ORD 17-021,Version:1 13)Spring & Fall Diversity Potluck & Speaker’s Series BHRC sponsored its community-wide Diversity Potluck to bring people together for conversation, friendship, and good food. Everyone was encouraged to bring a dish to pass from his or her cultural background. The potlucks are free, open to all, and held at McCrory Gardens Education Center. A food drive for the Brookings Food Pantry is also held with each potluck. ·Spring - April 9 - Dr. Laura Renee Chandler & Cass Williams, Black Lives Matter ·Fall - October 8 - Nathan Ziegler 14)Dorothy & Eugene T. Butler Award for Human Rights - The City of Brookings honored Doris Giago as the recipient of the 18th annual Dorothy and Eugene T. Butler Human Rights Award on July 19. Professor Giago was recognized for her promotion of American Indian culture and storytelling. 15)Dr. Martin Luther King Day poster and essay contest - The following themes have been selected for this year’s contest. The essay will specifically connect to the recent unrest in Charlottesville. ·Poster theme: “We may all have come on different ships, but we’re in the same boat now.” ·Essay theme: “True peace is not merely the absence of tension; it is the presence of justice.” 16)Municipal Equality Index Scorecard - The BHRC participated in its 5th year of the Human Rights Campaign Municipal Equality Index program. The Human Rights Campaign is a national advocacy group that closely examines the state, city, and school’s laws, discrimination policies, relationship recognition, city employee benefits, municipality services, law enforcement, and leadership on LGBT equality and rates them on the basis of inclusivity of LGBT people who live and work here. Background - Human Rights Commission The mission of the Brookings Human Rights Commission (BHRC) is to improve human relations in the Brookings area by fighting discrimination through education and a complaint resolution procedure. The Commission seeks to protect the rights of and prevent and eliminate bias and discrimination against individuals or groups because of their sex, race, color, creed, religion, ancestry, disability, familial status, national origin, age, marital status, ethnicity, sexual orientation, gender identity, or political affiliation, with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations or public services. The Commission promotes educational activities to make Brookings an inclusive and welcoming community. The Brookings Human Rights Commission has a number of responsibilities including enforcement of the anti-discrimination laws by investigating and resolving allegations of illegal discrimination and harassment occurring in the City. 1.Promote human and civil rights for all its citizens and visitors. 2.Promote a mutual understanding and respect among all racial, religious and nationality City of Brookings Printed on 9/7/2017Page 4 of 6 powered by Legistar™ File #:ORD 17-021,Version:1 groups and work to discourage and prevent discriminatory practices against any such group . 3.Attempt to foster, through community effort or otherwise, goodwill, cooperation, and conciliation. 4.Study and determine the existence, character, causes and extent of discrimination in employment, housing accommodations, property rights, education, public accommodations, public services in the city, and discrimination based on age, disability, marital status, familial status, ethnicity, religion, sexual orientation, gender identity and political affiliation. The study and determination of discrimination is based on a broad understanding of civil and human rights as embodied in the 1964 Civil Rights Act as amended, which includes race, color, religion, gender and country of origin. 5.Seek to prevent and eliminate bias and discrimination because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation by means of education, persuasion, conciliation and, to the extent permitted, enforcement, and utilize all the powers at its disposal to carry into execution the provisions of this chapter. 6.Receive complaints alleging discrimination and conduct those investigations and inquiries as may reasonably appear necessary to find the facts with respect thereto. Investigations and inquiries can only be initiated upon the receipt of a complaint and shall be limited to the allegations contained in a complaint. 7.Conduct public meetings and hearings, gather and disseminate information to governmental agencies and to the public. 8.Utilize the records and services of municipal, state and federal governmental departments and agencies to the extent permitted by law, and pursuant to agreement with departments and agencies may refer matters for preliminary inquiry, conciliation, hearings, and findings. 9.Furnish to any appropriate state or federal agency having jurisdiction in the premises a transcript of the proceedings and findings in any case in which a court of competent jurisdiction or the commission has, after hearings, found that any person has unlawfully discriminated. 10.Enlist the cooperation of various racial, religious and ethnic groups, community, civil, labor and business organizations, student organizations, fraternal and benevolent associations, veterans' organizations, and other groups in educational campaigns and programs devoted to teaching the need for eliminating group tensions, prejudices, intolerance, bigotry and unlawful discrimination. 11.Cooperate with federal, state and city agencies in developing programs showing the contributions of the various groups to the culture and traditions of our city and nation, the menace of prejudice, intolerance, bigotry and unlawful discrimination and the need for mutual respect. 12.Advise the mayor, city council members, city manager and the respective departments of the city concerning matters consistent with the purposes and powers of the human rights commission . 13.Recommend ordinances and other legislation pertinent to the purposes of protection of human rights. 14.Conduct educational programs and disseminate information in furtherance of the purposes and policies of the human rights commission. 15.Hear and investigate complaints alleging unlawful discrimination. Recommendation: Staff recommends approval. Attachments: City of Brookings Printed on 9/7/2017Page 5 of 6 powered by Legistar™ File #:ORD 17-021,Version:1 Ordinance (with amendments) Ordinance (clean) City of Brookings Printed on 9/7/2017Page 6 of 6 powered by Legistar™ Ordinance 17-021 An Ordinance Amending Division 2 of Article V. of Chapter 2 of the Code of Ordinances of the City of Brookings, South Dakota and Pertaining to the Human Rights CommitteCommission of the City of Brookings. Be It Ordained and Enacted by the Council of the City of Brookings, State of South Dakota, as follows: I Sec. 2-141. - Definitions. For the purposes of this ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ADA means the Americans with Disabilities Act, being 42 U.S.C. §§ 12101 et seq. Age means the chronological age of any person. City attorney means the duly appointed attorney for the city or such person designated by the city attorney. Commission means the Brookings Human Rights Commission. Complainant means a person for or on whose behalf a complaint alleging unlawful discrimination has been filed or issued. Disability means a physical or mental impairment of a person resulting from disease, injury, congenital condition of birth or functional disorder which substantially limits one or more of the person's major life functions; a record of having an impairment; or being regarded as having an impairment which: (1) For purposes of section 2-143(1) through (3), inclusive, is unrelated to an individual's ability to perform the major du ties of a particular job or position, or is unrelated to an individual's qualifications for employment or promotion; (2) For purposes of section 2-143(4) and (8) is unrelated to an individual's ability to acquire, rent, or maintain property; and (3) For purposes of section 2-143(5) and (6) is unrelated to an individual's ability to utilize and benefit from opportunities, programs, and facilities of the accommodations and services. Discrimination means, in accordance with state law, any unlawful act or at tempted unlawful act which, because of actual or perceived race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientationsex, race, color, creed, religion, ancestry, disability, national origin or familial status, results in the unequal treatment or separation or segregation of any person, or denies, prevents, limits or otherwise adversely affects, or if accomplished would deny, prevent, limit or otherwise adversely af fect the benefit or enjoyment by an y person of employment, membership in a labor union organization, ownership or occupancy of real property, a public accommodation, a public service or an educational institution. "Discrimination" as defined above is unlawful and is a violation of this chapter. In addition, it is the policy of the city that discriminatory practices based on marital status, gender identity or sexual orientation, while not prohibited by state law or city ordinance, constitute unfair practices, which adversely affect people. The city, through education and as permitted by section 2 -155, will seek to improve human relations and eliminate such discriminatory practices. Accordingl y, discriminatory practices based on marital status, gender identity or sexual orientation will not be investigated or be the subject of complaint resolution until permitted by state law. Educational institution means any university, college or school operating within the city including any school, institution or organization for vocational training, but the term shall not apply to the students of, or the education provided by, any school maintained and operated by a religious corporation, or association solely for the benefit of its own membership. Employ means to use or be entitled to the use and benefit of the services of a person as an employee. Employee means any and all persons who perform services for any employer for compensation, whether in the form of wages, salary, commission or otherwise. Employer means any person within the city who hires or employs an y employee, and an y person wherever situated who hires or employs any employee whose services are to be partially or wholly performed in the city, but the word "employer" shall not include any person with respect to the hiring or employment of a household domestic employee, or any religious corporation, association or society with respect to the hiring or employment of individuals of a particular religion, when religion shall be a bona fide occupational qualification for employment, provided the selection is not based on race, color, sex, creed, religion, ancestry, national origin, disability, marital status, gender identity, or sexual orientation. Employment means the state of being employed as an employee by an employer. Employment agency means any person regularly undertaking, with or without compensation, to procure employees for any employer or to procure for employees opportunities to work for any employer and includes any agent of the person. Familial status means: (1) One or more individuals under the age of 18 domiciled with one of the following: a. A parent or another person having legal custody of the individual or individuals. b. The designee of the parent or the other person having custody of the individual or individuals, with the written permission of the parent or other person. (2) Protections against discrimination on the basis of familial status shall apply to an y person who is pregnant or is in the process of securing legal custody of any individual who has not attained the age of 18 years. Gender identity or expression means a term meaning athe actual or perceived gender-related identity, appearance, expression or behavior of an individual regardless of the individual's assigned sex at birth. Hire means to engage or contract for or attempt to engage or contract for the services of an y person as an employee. Labor organization means any person, employee representation commission or plan in which employees participate and which exists wholly or in part for the purpose of dealing with employers concerning grievances, labor disputes, wages, rates of pay, hours or other terms or conditions of employment and shall include any conference, general commission, joint or system board or joint council. Lawyer means a person duly authorized and licensed by the state to engage in the practice of law. Marital status means the state of being married, single, divorced, separated or widowed. Person includes one or more individuals, partnerships, associations, corporations, unincorporated organizations, mutual companies, joint stock companies, trusts, agents, legal representatives, trustees, trustees in bankruptcy, receivers, labor organizations, public bodies, public corporations and the state and all political subdivisions and agencies thereof. Public accommodation means each and every place, establishment or facility of whatever kind, nature or class that caters or offers services, facilities or goods to the general public for a fee or charge. Each and every place, establishment or facility that caters or offers services, facilities or goods to the general public grat uitously shall be deemed a public accommodation if the accommodation receives any substantial governm ental support or subsidy. Public accommodation shall not mean any bona fide private club or other place, establishment or facility which is by its nature d istinctly private, except that, when such distinctly private place, establishment or facility caters or offers services, facilities or goods to the general public for a fee or charge or gratuity, it shall be deemed a public accommodation during such period. Public services means the services or facilities provided within the city to the general public including those provided by any public facility, department, agency, board or commission, owned, operated or managed by or on behalf of the state, any politi cal subdivision thereof, or any other public corporation. Real estate broker or real estate salesperson means a real estate broker and a real estate salesperson as defined by state law. Real property means any right, title, interest in or to the possession, ownership, enjoyment or occupancy of any parcel of land, any building situated thereon, or any portion of the building in the city. Respondent means a person against whom a complaint alleging unlawful discrimination has been filed or issued. Sexual harassment means a form of sex discrimination. Sexual harassment may take the form of deliberate or repeated comments, questions, representations or physical contacts of a sexual nature which are unwelcome to the recipient. Sexual harassment may also take the form of conduct that has the purpose or effect of creating an intimidating, hostile or offensive environment. Sexual orientation means actual or perceived homosexuality, heterosexuality, or bisexualitya term describing a person's attraction to members of the same sex and/or a different sex, usually defined as lesbian, gay, bisexual, heterosexual, or asexual . Sec. 2-142. - Declaration of policy and purpose. It is the public policy of the city and the purpose of this chapter: (1) That discriminatory practices based on race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations and public services, or any of them, tend to create and intensif y conditions of poverty, ill health, unrest, lawlessness and vice and adversely affect the public health, safety, order, convenience and general welfare; the rights, privileges and opportunities threatened by those discriminatory practices are hereby declared to be civil rights; (2) To declare as civil rights the rights of all persons to the fullest extent of their capacities, and without regard to race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identi ty, or sexual orientation, equal opportunities with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations and public services; (3) To prevent and prohibit, to the extent permitted by law, any and all discriminatory practices based on race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations or public services; (4) To protect all persons from unfounded charges of discriminatory practices; and (5) To effectuate this policy by means of public information and education, mediation and conciliation, and enforcement. Sec. 2-143. - Act of discrimination. Without limitation, the following are declared to be discrimination: (1) For an employer, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, sexual orientation, to fail or refuse to hire, to discharge an employee, or to accord adverse, unlawful or unequal treatment to any person or employee with respect to application, hiring, training, apprenticeship, tenure, promotion, upgrading, compensation, layoff, discharge, or any term or condition of employment; (2) For an employment agency, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to accord adverse or unequal treatme nt to any person in connection with any application for employment, any referral or any request for assistance in procurement of employees, or to accept any listing of employment on that basis; (3) For an y labor organization, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to deny full and equal membership rights to an applicant for membership or to a member; to expel, suspend or otherwise discipline a member; or to accord adverse, unlawful or unequal treatment to any person with respect to his or her hiring, apprenticeship, training, tenure, compensation, upgrading, layoff or any term or condition of employment; (4) For an y owner of rights to housing or real property, or any person acting for an owner, with or without compensation, including any person licensed as a real estate broker or salesman, attorney, auctioneer, agent or representative by power of attorney or appointment, or to any person acting under court order, trust, or will, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or refuse to sell, rent, assign or otherwise trans fer any real property to any other person, or to accord adverse, unlawful, or unequal treatment to any person with respect to the acquisition, occupancy, use and enjoyment of any real property. The provisions of this section do not apply to rooms or units in dwellings that contain living quarters for no more than two families living independently of each other, if the owner maintains and occupies one of the living quarters as his or her residence. a. For the purposes of determining discrimination based on familial status, a family is one or more individuals under the age of 18 who are domiciled with their parent, legal custodian or person granted custody with permission of the parent or custodian. This definition includes a person who is pregnant or in the process of securing custody of a person under the age of 18. Discrimination based on familial status applies to housing accommodations only. b. The provisions of this section as they refer to familial status do not apply to residences publicized as specif ically designated for older or disabled residents if: 1. A state or federal program has designated the residence for the elderly; 2. The residences are intended for and solely occupied by persons 62 years of age or older; or 3. Facilities and services for the residence are designed to meet the needs of the elderly, and at least 80 percent of the units are occupied or intended to be occupied by one or more persons 55 years of age or older. c. It is an unfair or discriminatory practice to design or construct for first occupancy any multi-family dwelling with more than four units for sale, rent, lease, assignment, sublease or transfer that does not enable accessibility to ground floor common areas and usability of ground floor housi ng units by disabled persons or by wheelchairs. If the building has elevators, all housing units and common areas shall be usable by disabled persons and persons in wheelchairs. The accommodations may include widened doors, lowered electrical switches and outlets, lowered environmental controls, grab bars or reinforcements, kitchens and bathrooms usable by the disabled. Nothing in this provision may be construed to require prior approval of plans for construction by the commission. d. It is also discriminatory to refuse to permit, at the expense of the disabled person, reasonable modifications of existing property that may be necessary to afford full enjoyment of the property. The landlord may, where it is reasonable to do so, condition permission for remod ification on the renter's agreeing to restore the premises to the condition that existed prior to the modification at the conclusion of renter's tenancy, reasonable wear and tear excepted. (5) For any person engaged in the provision of public accommodations, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or refuse to provide to any person access to the use of and benefit from the services and facilities of those public accommodations; or to accord adverse, unlawful, or unequal treatment to any person with respect to the availability of the services and facilities, the price or other consideration therefor, the scope and quality thereof, or the terms and conditions under which such are made available, including terms and conditions relating to credit, payment, warranties, delivery, installation and repair; (6) For an y person engaged in the provision of public services, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or refuse to provide to any person access to the use and benefit thereof, or the terms and conditions under which such are made available; (7) For any person, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, directly or indirectly, to conceal any unlawful discrimination; to aid, abet, compel, coerce, incite or induce another person to discriminate; or by any means, trick, artifice, advertisement or sign, to use any form of application, or make any record or inquiry, or device whatsoever to bring about or faci litate discrimination; or to engage in or threaten to engage in an y reprisal, economic or otherwise, against any person because of the latter's filing a charge, testif ying or assisting in the observance and support of the purposes and provisions of this chapter; (8) For an y person, bank, banking organization, mortgage company, insurance company or other financial institution or lender to whom application is made for financial assistance for the purchase, lease, acquisition, construction, rehabilitation, repair or maintenance of any real property or any agent or employee thereof to discriminate against any person or group of persons, because of the race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation of the person or group of persons or of the prospective occupants or tenants of the real property in the granting, withholding, extending, modif ying, renewing or in the rates, terms, conditions and the extension of services in connection therewith; (9) Wherever religious organizations or bodies are exempt from any of the provisions of this chapter, the exemption shall apply only to religious qualifications for employment or residence in church-owned or church- operated property, and the organizations shall not be exempt from any provisions of this chapter relating to discrimination based upon race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation; (10) Nothing contained in this chapter shall apply to any business or enterprise on or near a Native American Indian reservation with respect to any publicly announced employment practice of the business or enterprise under which a preferential treatment is given to any individual because the individual is an Indian living on or near a reservation; (11) Nothing in this chapter requires the following people to modify property in an y way, incur any additional expenses, or exercise a higher degree of care for persons having a disability than for a person who does not have a disability nor does this chapter relieve any person of any obligations generally imposed on all persons, regardless of any disability, in a written lease, rental agreement, o r contract of purchase or sale, or to forbid distinctions based on the inability to fulfill the terms and conditions, including, but not limited to, financial obligations of the lease, agreement or contract: a. Employer; b. Provider of public accommodations; c. Provider of public services; d. Person selling, renting, or leasing real property; e. Person acting on behalf of any of the persons listed in subsections (11)a.— d. above, with or without compensation, including but not limited to any person licensed as a real estate broker or salesman, attorney, auctioneer, agent, or representative by power of attorney or appointment; and f. Person acting under court order, trust or will. Sec. 2-144. - Contracts with city. The city and all of its contracting agencies, departments, and units shall include in all contracts entered into or renewed or extended provisions whereby each contracting party agrees that: (1) With respect to any and all business conducted or acts performed pursuant to the contract, the other contracting party shall be deemed an employer within the meaning of this chapter and shall be subject to the provisions of this subchapter; (2) If the other contracting party fails to perform the contr actual provisions, the contract may forthwith be terminated and cancelled in whole or in part by the city, and the other contracting party shall be liable for any costs or expense incurred by it in obtaining from other sources the work and services to be rendered or performed or the goods or properties to be furnished or delivered to the city under the contract so terminated or cancelled; (3) Should the commission in a proceeding brought as provided in this chapter find that the contracting party has engaged in discrimination in connection with any contract and issue a cease and desist order with respect thereto, the city shall withhold up to 15 percent of the contract price until such time as the commission's order has been complied with or the other contr acting party has been adjudicated not guilty of discrimination; (4) The other contracting party will permit access to any and all records pertaining to hiring and employment and to other pertinent data and records for the purpose of enabling the commission, its agencies or representatives, to ascertain compliance with the provisions of this chapter applicable to the other contracting party; and (5) This section shall be binding on all subcontractors and suppliers. Sec. 2-145. - Responsibilities and duties of city employees. All officials, commissioners, agents, employees and servants of the city, elected and appointed, including civil service employees, and whether serving with or without compensation, shall observe the terms and provisions of this chapter and shall, except as expressly prohibited by law, respond promptly to any and all requests by the commission for information and for access to data and records for the purpose of enabling the commission to carry out its responsibilities under this chapter. The failure of any official, commissioner, agent, employee or servant of the city to comply with an y provision of this chapter relating to any matter within the scope of his or her official duties shall be deemed a violation of this chapter. II. Sec. 2-146. - Continued. The city has established in and for the city, a human rights commission. Sec. 2-147. - Composition. The human rights commission shall consist of ten members, nine of which shall be selected by the mayor with the advice and consent of the council, and one of which shall be selected by the board of coun ty commissioners. In selecting members, due regard shall be given to representation of minority groups on the human rights commission. One member of the human rights commission selected by the mayor shall be a student enrolled in a post-secondary educational institution. Sec. 2-148. - Term of office; date of appointment; compensation. (a) All members of the human rights commission shall serve for terms of three years, except the student member who shall serve a one -year term. Any members whose term expires may be reappointed. (b) All members of the human rights commission shall serve without compensation. Sec. 2-149. - Vacancies. If a vacancy on the human rights commission occurs on a date other than the first Monday of the year, then the vacancy may be filled by appointment for the remainder of the vacated term, which term shall expire on the first Monday in January. If a member is absent from three consecutive regular meetings without authorization from the huma n rights commission, the member's seat may be considered vacant, and a new member may be appointed. Sec. 2-150. - Officers. The human rights commission shall designate from among its membership a chairperson, vice-chairperson, and such other officers and subcommittees as it may deem appropriate and necessary. Sec. 2-151. - Meetings. The human rights commission shall meet at such times and places as may be determined by such commission. Sec. 2-152. - Quorum/participation by members limited to one panel. Three members of the commission shall con stitute a quorum for probable cause determination pursuant to section 2-159. Three members of the commission shall constitute a quorum for public hearing panels pursuant to section 2 -161. Members participating in a probable cause determination shall not al so serve on a public hearing panel for the same matter. A majority of the voting members then holding a current appointment shall constitute a quorum for the transaction of all other business. Sec. 2-153. - Rules, regulations. The commission, with the approval of the city council, shall adopt suitable rules and regulations for the conduct of its operations an d the effectuation of the purposes of this chapter. Sec. 2-154. - Purpose. The purpose of the Brookings Human Rights Commission (BHRC) is to improve human relations and civil rights in the Brookings area by fighting discrimination through educational efforts and a complaint resolution procedure. Except as limited by section 2-155(15),tThe commission has the power to investigate complaints alleging discrimination against individuals or groups because of their race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientationsex, race, color, creed, religion, ancestry, disability, familial status, or national origin, with respect to origin , with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations or public services. Sec. 2-155. - Substantive and procedural authority and duties. The authority and duties of the Brookings Human Rights Commission shall be to: (1) Promote human and civil rights for all its citizens and visitors. (2) Promote a mutual understanding and respect among all racial, religious and nationality groups and work to discourage and prevent discriminatory practices against any such group. (3) Attempt to foster, through community effort or otherwise, goodwill, cooperation and conciliation. (4) Study and determine the existence, character, causes and extent of discrimination in employment, housing accommodations, property rights, education, public accommodations, public services in the city, and discrimination based on age, disability, marital status, familial status, ethnicity, religion, sexual orientation, gender identity and political affiliation. The study and determination of discrimination is based on a broad understanding of civil and human rights as embodied in the 1964 Civil Rights Act as amended, which includes race, color, religion, gender and country of origin. (5) Seek to prevent and eliminate bias and discrimination because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation by means of education, persuasion, conciliation and, to the extent permitted, enforcement, and utilize all the powers at its disposal to carry into execution the provisions of this chapter. (6) Receive complaints alleging discrimination and conduct those investigations and inquiries as may reasonably appear necessary to find the facts with respect thereto. Investigations and inquiries can only be initiated upon the receipt of a complaint and shall be limited to the allegations contained in a complaint. (7) Conduct public meetings and hearings, gather and disseminate information to governmental agencies and to the public. (8) Utilize the records and services of municipal, state and federal govern mental departments and agencies to the extent permitted by law, and pursuant to agreement with departments and agencies may refer matters for preliminary inquiry, conciliation, hearings and findings. (9) Furnish to any appropriate state or federal agency having jurisdiction in the premises a transcript of the proceedings and findings in any case in which a court of competent jurisdiction or the commission has, after hearings, found that any person has unlawfully discriminated. (10) Enlist the cooperation of various racial, religious and ethnic groups, community, civil, labor and business organizations, student organizations, fraternal and benevolent associations, veterans' organizations, and other groups in educational campaigns and programs devoted to tea ching the need for eliminating group tensions, prejudices, intolerance, bigotry and unlawful discrimination. (11) Cooperate with federal, state and city agencies in developing programs showing the contributions of the various groups to the culture and tra ditions of our city and nation, the menace of prejudice, intolerance, bigotry and unlawful discrimination and the need for mutual respect. (12) Advise the mayor, city council members, city manager and the respective departments of the city concerning matters consistent with the purposes and powers of the human rights commission. (13) Recommend ordinances and other legislation pertinent to the purposes of protection of human rights. (14) Conduct educational programs and disseminate information in furthera nce of the purposes and policies of the human rights commission. (15) Hear and investigate complaints alleging unlawful discrimination in violation of this ordinance.regarding the City of Brookings, in accordance with the grievance procedures for ADA grievances adopted by resolution of the city. Pursuant to state law, there is presently no legal authority to investigate complaints alleging discrimination because of marital status, gender identity or sexual orientation. Accordingly, until state law authorizes municipalities, pursuant to SDCL 20 -12-4, to investigate discriminatory practices based on marital status, gender identity or sexual orientation, these discriminating practices cannot be investigated or enforced by the human rights commission. Sec. 2-156. - Filing complaint. (a) Any person claiming to be aggrieved by a discriminatory practice may file with the commission a verified written complaint which shall state the name and address of each person complained against (respondent) and shall set forth the pertinent facts as known to the complainant. Except as limited by section 2-155(15), wW henever the commission has information indicating that any person has been discriminated, it may issue and file a verified complaint. (b) The city may, however, dismiss a complaint if the complainant fails to state a claim upon which relief can be granted, or if the city determines the complaint has been abandoned or withdrawn. if the city determines the city is not authorized by state law to enforce compliance. Sec. 2-157. - Time for filing complaint. Any complaint filed under this chapter shall be filed within 180 days after the last occurrence of an alleged discriminatory or unfair practice. Sec. 2-158. - Service of respondent and answer. Promptly upon the filing of any complaint, the commission shall serve a copy thereof, by personal service or registered or certified mail, upon the respondent. Respondent shall file a written answer thereto within ten calendar days after receipt thereof or within any period of extension granted by the representative of the ci ty as designated by the commission. The complaint and answer shall be confidential documents until such time as a public hearing panel conducts a hearing on the complaint. Sec. 2-159. - Determination of probable cause. (a) The commission shall proceed to make the investigation based on a filed complaint as it may deem appropriate to determine whether there is probable cause to believe that the allegations of discrimination are well founded. The investigation shall remain confidential until such time as the matter is heard by a public hearing panel or is removed to circuit court. If there is no probable cause to believe that the allegations of discrimination are well founded, the commission shall dismiss the complaint. If, after investigation, it is found that probable cause to belie ve that the allegations of discrimination are well founded, the commission shall transmit the finding of probable cause, along with the reasons for the finding and a recitation of the evidence and names of witnesses that support the finding, to both compla inant and respondent. Both complainant and respondent shall be permitted to inspect any documents not prepared by the commission in the files of the commission that are relevant to the determination of probable cause. If there is probable cause to believe that the allegations of discrimination are well founded, and the matter has not been satisfactorily resolved, the parties shall be served notice of the time and place of a conciliation conference by personal service or registered or certified mail at least five business days prior thereto. (b) No later than 20 days after notice of the finding of probable cause and prior to hearing, the complaining party or the respondent may elect to have the claims asserted in the complaint decided in a circuit court in lieu of a hearing before the commission. Parties shall be notified of their right to this election in the notice of the finding of probable cause. Upon receipt of notice of election, the commission shall have no further jurisdiction over the parties concerning the charge filed. In a civil action, if a court or jury finds that an unfair or discriminatory practice has occurred, it may award the charging party compensatory damages. The court may grant as relief any injunctive order including affirmative action. Punitive damages may be awarded under SDCL 21-3-2 for a violation of this chapter as they pertain to housing. Attorney's fees and costs may be awarded to the prevailing party for housing matters. Sec. 2-160. - Conciliation. The conciliation conference shall be conducted by a representative of the city, who shall attempt to achieve a just resolution and obtain assurances that the respondent will eliminate unfair or discriminatory practices and take appropriate affirmative action. The settlement terms shall be set forth in a conciliation agreement which shall be signed by the complainant, respondent and the commission chairperson. Conciliation shall be a confidential procedure. Sec. 2-161. - Public hearing. (a) If the matter before the commission cannot be resolved by the conciliation conference panel, the matter shall be set for public hearing. The parties shall be served notice of the time and place of a public hearing by personal service or registered or certified mail at least ten days prior thereto. The notice shall include a statement informing the parties of their right to transfer the matter to the circuit court. The public hearing shall be conducted by a public hearing panel which shall be composed of three commissioners, none of whom shall have been involved in the investigation, determination of probable cause or conciliation. (b) The public hearing panel shall have authority to conduct prehearing conferences, to subpoena witnesses to appear, testif y and produce records, books, papers and other documents, to administer oaths, to take testimony, to receive evidence, to examine and cross examine witnesses and issue orders authorized by this chapter. Any evidence as well as any testimony that is offered or provided during mediation shall be confidential and can't be used in the public hearing. (c) Both complainant and respondent shall appear in person at the hearing and may be represented by counsel. Both may, in accordance with the order of procedures as may be determined by the public hearing panel, present evidence, call witnesses and present arguments bearing upon the facts alleged in the complaint. (d) All witnesses, including complainant and respondent, may be examined and cross examined. The hearing may consist of a bifurcated proceeding without direct and cross examination if the commission deems it appropriate in the circumstances. The conduct of the hearing will be within the sole discretion of the commission. The public hearing panel shall not be bound by the strict rules of evidence applicable to judicial proceedings, but its findings must be based upon competent evidence. Each witness at the hearing shall testify under oath. A stenographic record shall be made of the proceedings or an electronic device may be used. In a judicial review, the commission may, upon request, furnish the complainant and respondent each with a copy of the transcript of the hearing without charge. (e) Hearings before the public hearing panel are not confidential. Sec. 2-162. - Dismissal of complaint. (a) If the commission determines that allegations of discrimination are not well founded, that the unlawful act or practice complained of has been satisfactorily eliminated and that further proceedings are unnecessary, or the allegations complained of are being processed or have been addressed, to the satisfaction of the commission by another agency or court, it may order the dismissal of the complaint. It shall within five days of the determination serve notice of the order upon the complainant and respondent by personal service or registered or certified mail. (b) The public hearing panel may also take and direct the affirmative action as in the judgment of the public hearing panel will effectuate its purposes. The powers of the public hearing panel are coextensive with the powers of the state human rights commission as set forth in SDCL 20-13-42. These powers include awarding compensation incidental to the violation other than pain and suffering, punitive or consequential damages; costs allowed under SDCL Ch. 15-17 and any other appropriate relief including reasonable attorney fees for housing matters as in the judgment of the public hearing panel will effectuate the purposes of this chapter. (c) Further, the public hearing panel may order the respondent to cease and desist from discriminatory or unfair practices and to take the affirmative action including hiring, reinstatement, or upgrading of employees with or without back pay, the referring of applicants for employment by any respondent employment agency, and the remittance or restoration of membership by any respondent labor organization. Sec. 2-163. - Depositions and discovery. The commission, through the city attorney's office, shall have power to cause the deposition of witnesses to be taken or other discovery procedure to be conducted upon notice to the interested person in like manner that depositions of witnesses are taken or other discovery procedure is to be conducted in civil actions pending in court in any manner concerning contested cases. Sec. 2-164. - Prosecution of violation. (a) If a respondent fails to comply with a conciliation agreement or fails to obey an order issued by the public hearing panel, the commission may request the city attorney to prosecute the respondent in a court of competent jurisdiction for violation of the terms of this chapter. The failure of a person to obey a subpoena issued pursuant to this chapter may be punished as contempt of court. The commission shall render to the city attorney assistance as requested in connection with any prosecution. (b) The commission or a party may obtain an order of the court for the enforcement of the provisions of this chapter. The court may allow the prevailing party reasonable attorney's fees and costs against the respondent. The court may also assess a civil penalty against the respondent in an amount not to exceed $10,000.00 for willful or repeated violations or refusal to comply with the order of the commission. Sec. 2-165. - Rights of parties to seek judicial determination. Nothing contained in this ordinance shall be construed to limit the right of the complainant to make and file a complaint, nor to preclude, abridge or restrict the right of appeal or the right of anyone concerned or affected to a review of the facts and is sues in a court of competent jurisdiction on the evidence and merits in any matter involved. Sec. 2-166. - Application to other disabilities. The commission, to the extent permitted by law, is authorized to apply any portion of this chapter which it may deem applicable to deal with discriminatory actions and practices against individuals or group s disadvantaged by reason of physical, mental or social handicap and not otherwise within the purview of this chapter. Sec. 2-167. - Time limit for filing complaint. Any complaint filed under this chapter shall be filed within 180 days after the alleged discriminatory or unfair practice occurred. Secs. 2-168—2-170. - Reserved. III. The adoption of this ordinance constitutes an exercise of the City’s home rule powers as granted by Article IX, §2 of the South Dakota Constitution. IV. Any or all ordinances in conflict herewith are hereby repealed. First Reading: September 12, 2017 Second Reading: September 26, 2017 Published: September 29, 2017 CITY OF BROOKINGS, SD ATTEST: Keith W. Corbett, Mayor Shari Thornes, City Clerk Ordinance 17-021 An Ordinance Amending Division 2 of Article V. of Chapter 2 of the Code of Ordinances of the City of Brookings, South Dakota and Pertaining to the Human Rights Commission of the City of Brookings. Be It Ordained and Enacted by the Council of the City of Brookings, State of South Dakota, as follows: I Sec. 2-141. - Definitions. For the purposes of this ordinance, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ADA means the Americans with Disabilities Act, being 42 U.S.C. §§ 12101 et seq. Age means the chronological age of any person. City attorney means the duly appointed attorney for the city or such person designated by the city attorney. Commission means the Brookings Human Rights Commission. Complainant means a person for or on whose behalf a complaint alleging unlawful discrimination has been filed or issued. Disability means a physical or mental impairment of a person resulting from disease, injury, congenital condition of birth or functional disorder which substantially limits one or more of the person's major life functions; a record of having an impairment; or being regarded as having an impairment which: (1) For purposes of section 2-143(1) through (3), inclusive, is unrelated to an individual's ability to perform the major duties of a particular job or position, or is unrelated to an individual's qualifications for employment or promotion; (2) For purposes of section 2-143(4) and (8) is unrelated to an individual's ability to acquire, rent, or maintain property; and (3) For purposes of section 2-143(5) and (6) is unrelated to an individual's ability to utilize and benefit from opportunities, programs, and facilities of the accommodations and services. Discrimination means any unlawful act or attempted unlawful act which, because of actual or perceived race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, results in the unequal treatment or separation or segregation of any person, or denies, prevents, limits or otherwise adversely affects, or if accomplished would deny, prevent, limit or otherwise adversely af fect the benefit or enjoyment by any person of employment, membership in a labor union organization, ownership or occupancy of real property, a public accommodation, a public service or an educational institution. "Discrimination" as defined above is unlawful and is a violation of this chapter. Educational institution means any university, college or school operating within the city including any school, institution or organizat ion for vocational training, but the term shall not apply to the students of, or the education provided by, any school maintained and operated by a religious corporation, or association solely for the benefit of its own membership. Employ means to use or be entitled to be the use and benefit of the services of a person as an employee. Employee means any and all persons who perform services for any employer for compensation, whether in the form of wages, salary, commission or otherwise. Employer means any person within the city who hires or employs any employee, and any person wherever situated who hires or employs any employee whose services are to be partially or wholly performed in the city, but the word "employer" shall not include any person with respect to the hiring or employment of a household domestic employee, or any religious corporation, association or society with respect to the hiring or employment of individuals of a particular religion, when religion shall be a bona fide occupational qualification for employment, provided the selection is not based on race, color, sex, creed, religion, ancestry, national origin, disability, marital status, gender identity, or sexual orientation. Employment means the state of being employed as an employee by an employer. Employment agency means any person regularly undertaking, with or without compensation, to procure employees for any employer or to procure for employees opportunities to work for any employer and includes any agent of the person. Familial status means: (1) One or more individuals under the age of 18 domiciled with one of the following: a. A parent or another person having legal custody of the individual or individuals. b. The designee of the parent or the other person having custody of the individual or individuals, with the written permission of the parent or other person. (2) Protections against discrimination on the basis of familial status shall apply to any person who is pregnant or is in the process of securing legal custody of any individual who has not attained the age of 18 years. Gender identity or expression means the actual or perceived gender-related identity, appearance, expression or behavior of an individual regardless of the individual's assigned sex at birth. Hire means to engage or contract for or attempt to engage or contract for the services of any person as an employee. Labor organization means any person, employee representation commission or plan in which employees participate and which exists wholly or in part for the purpose of dealing with employers concerning grievances, labor disputes, wages, rates of pay, hours or other terms or conditions of employment and shall include any conference, general commission, joint or system board or joint council. Lawyer means a person duly authorized and licensed by the state to engage in the practice of law. Marital status means the state of being married, single, divorced, separated or wido wed. Person includes one or more individuals, partnerships, associations, corporations, unincorporated organizations, mutual companies, joint stock companies, trusts, agents, legal representatives, trustees, trustees in bankruptcy, receivers, labor organizations, public bodies, public corporations and the state and all political subdivisions and agencies thereof. Public accommodation means each and every place, establishment or facility of whatever kind, nature or class that caters or offers services, facilities or goods to the general public for a fee or charge. Each and every place, establishment or facility that caters or offers services, facilities or goods to the general public gratuitously shall be deemed a public accommodation if the accommodation receives any substantial governmental support or subsidy. Public accommodation shall not mean any bona fide private club or other place, establishment or facility which is by its nature d istinctly private, except that, when such distinctly private place, establishment or facility caters or off ers services, facilities or goods to the general public for a fee or charge or gratuity, it shall be deemed a public accommodation during such period. Public services means the services or facilities provided within the city to the general public including those provided by any public facility, department, agency, board or commission, owned, operated or managed by or on behalf of the state, any politi cal subdivision thereof, or any other public corporation. Real estate broker or real estate salesperson means a real estate broker and a real estate salesperson as defined by state law. Real property means any right, title, interest in or to the possessi on, ownership, enjoyment or occupancy of any parcel of land, any building situated thereon, or any portion of the building in the city. Respondent means a person against whom a complaint alleging unlawful discrimination has been filed or issued. Sexual harassment means a form of sex discrimination. Sexual harassment may take the f orm of deliberate or repeated comments, questions, representations or physical contacts of a sexual nature, which are unwelcome to the recipient. Sexual harassment may also take the form of conduct that has the purpose or effect of creating an intimidating, hostile or offensive environment. Sexual orientation means actual or perceived homosexuality, heterosexuality, or bisexuality. Sec. 2-142. - Declaration of policy and purpose. It is the public policy of the city and the purpose of this chapter: (1) That discriminatory practices based on race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations and public services, or any of them, tend to create and intensify conditions of poverty, ill health, unrest, lawlessness and vice and adversely aff ect the public health, safety, order, convenience and general welf are; the rights, privileges and opportunities threatened by those discriminatory practices are hereby declared to be civil rights; (2) To declare as civil rights the rights of all persons to the fullest extent of their capacities, and without regard to race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, equal opportunities with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations and public services; (3) To prevent and prohibit, to the extent permitted by law, any and all discriminatory practices based on race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations or public services; (4) To protect all persons from unfounded charges of discriminatory practices; and (5) To effectuate this policy by means of public information and education, mediation and conciliation, and enforcement. Sec. 2-143. - Act of discrimination. W ithout limitation, the following are declared to be discrimination: (1) For an employer, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, sexual orientation, to fail or refuse to hire, to discharge an employee, or to accord adverse, unlawful or unequal treatment to any person or employee with respect to application, hiring, training, apprenticeship, tenure, promotion, upgrading, compensation, layoff, discharge, or any te rm or condition of employment; (2) For an employment agency, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to accord adverse or unequal treatme nt to any person in connection with any application for employment, any referral or any request for assistance in procurement of employees, or to accept any listing of employment on that basis; (3) For any labor organization, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to deny full and equal membership rights to an applicant for membership or to a member; to expel, suspend or otherwise discipline a member; or to accord adverse, unlawful or unequal treatment to any person with respect to his or her hiring, apprenticeship, training, tenure, compensation, upgrading, layoff or any term or condition of employment; (4) For any owner of rights to housing or real property, or any person acting for an owner, with or without compensation, including any person licensed as a real estate broker or salesman, attorney, auctioneer, agent or representative by power of attorney or appointment, or to any person acting under court order, trust, or will, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or refuse to sell, rent, assign or otherwise trans fer any real property to any other person, or to accord adverse, unlawful, or unequal treatment to any person with respect to the acquisition, occupancy, use and enjoyment of any real property. The provisions of this section do not apply to rooms or units in dwellings that contain living quarters for no more than two families living independently of each other, if the owner maintains and occupies one of the living quarters as his or her residence. a. For the purposes of determining discrimination based on familial status, a family is one or more individuals under the age of 18 who are domiciled with their parent, legal custodian or person granted custody with permission of the parent or custodian. This definition includes a person who is pregnant or in the process of securing custody of a person under the age of 18. Discrimination based on familial status applies to housing accommodations only. b. The provisions of this section as they refer to familial status do not apply to residences publicized as specif ically designated for older or disabled residents if: 1. A state or federal program has designated the residence for the elderly; or 2. The residences are intended for and solely occupied by persons 62 years of age or older; or 3. Facilities and services for the residence are designed to meet the needs of the elderly, and at least 80 percent of the units are occupied or intended to be occupied by one or more persons 55 years of age or older. c. It is an unfair or discriminatory practice to design or construct for first occupancy any multi-family dwelling with more than four units for sale, rent, lease, assignment, sublease or transfer that does not enable accessibility to ground floor common areas and usability of ground f loor housi ng units by disabled persons or by wheelchairs. If the building has elevators, all housing units and common areas shall be usable by disabled persons and persons in wheelchairs. The accommodations may include widened doors, lowered electrical switches and outlets, lowered environmental controls, grab bars or reinforcements, kitchens and bathrooms usable by the disabled. Nothing in this provision may be construed to require prior approval of plans f or construction by the commission. d. It is also be discriminatory to refuse to permit, at the expense of the disabled person, reasonable modifications of existing property that may be necessary to afford full enjoyment of the property. The landlord may, where it is reasonable to do so, condition permission for remod ification on the renter's agreeing to restore the premises to the condition that existed prior to the modification at the conclusion of renter's tenancy, reasonable wear and tear excepted. (5) For any person engaged in the provision of public accommodatio ns, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or ref use to provide to any person access to the use of and benefit from the services and facilities of those public accommodations; or to accord adverse, unlawf ul, or unequal treatment to any person with respect to the availability of the services and facilities, the price or other consideration therefor, the scope and quality thereof, or the terms and conditions under which such are made available, including terms and conditions relating to credit, payment, warranties, delivery, installation and repair; (6) For any person engaged in the provision of public services, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, to fail or refuse to provide to any person access to the use and benefit thereof, or the terms and conditions under which such are made available; (7) For any person, because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, directly or indirectly, to conceal any unlawful discrimination; to aid, abet, compel, coerce, incite or induce another person to discriminate; or by any means, trick, artifice, advertisement or sign, to use any form of application, or make any record or inquiry, or device whatsoever to bring about or faci litate discrimination; or to engage in or threaten to engage in any reprisal, economic or otherwise, against any person because of the latter's filing a charge, testifying or assisting in the observance and support of the purposes and provisions of this chapter; (8) For any person, bank, banking organization, mortgage company, insurance company or other financial institution or lender to whom application is made for financial assistance for the purchase, lease, acquisition, construction, rehabilitation, repair or maintenance of any real property or any agent or employee thereof to discriminate against any person or group of persons, because of the race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation of the person or group of persons or of the prospective occupants or tenants of the real property in the granting, withholding, extending, modifying, renewing or in the rates, terms, conditions and the extension of services in connection therewith; (9) W herever religious organizations or bodies are exempt from any of the provisions of this chapter, the exemption shall apply only to religious qualifications for employment or residence in church -owned or church- operated property, and the organizations shall not be exempt from any provisions of this chapter relating to discrimination based upon race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation; (10) Nothing contained in this chapter shall apply to any business or enterprise on or near a Native American Indian reservation with respect to any publicly announced employment practice of the business or enterprise under which a pref erential treatment is given to any individual because the individual is an Indian living on or near a reservation; (11) Nothing in this chapter requires the following people to modify property in any wa y, incur any additional expenses, or exercise a higher degree of care f or persons having a disability than for a person who does not have a disability nor does this chapter relieve any person of any obligations generally imposed on all persons, regardless of any disability, in a written lease, rental agreement, o r contract of purchase or sale, or to forbid distinctions based on the inability to fulfill the terms and conditions, including, but not limited to, financial obligations of the lease, agreement or contract: a. Employer; b. Provider of public accommodations; c. Provider of public services; d. Person selling, renting, or leasing real property; e. Person acting on behalf of any of the persons listed in subsections (11)a.- d. above, with or without compensation, including but not limited to any person licensed as a real estate broker or salesman, attorney, auctioneer, agent, or representative by power of attorney or appointment; and f . Person acting under court order, trust or will. Sec. 2-144. - Contracts with city. The city and all of its contracting agencies, departments, and units shall include in all contracts entered into or renewed or extended provisions whereby each contracting party agrees that: (1) W ith respect to any and all business conducted or acts performed pursuant to the contract, the other contracting party shall be deemed an employer within the meaning of this chapter and shall be subject to the provisions of this subchapter; (2) If the other contracting party fails to perform the contr actual provisions, the contract may forthwith be terminated and cancelled in whole or in part by the city, and the other contracting party shall be liable for any costs or expense incurred by it in obtaining from other sources the work and services to be rendered or performed or the goods or properties to be furnished or delivered to the city under the contract so terminated or cancelled; (3) Should the commission in a proceeding brought as provided in this chapter f ind that the contracting party has engaged in discrimination in connection with any contract and issue a cease and desist order with respect thereto, the city shall withhold up to 15 percent of the contract price until such time as the commission's order has been complied with or the other contracting party has been adjudicated not guilty of discrimination; (4) The other contracting party will permit access to any and all records pertaining to hiring and employment and to other pertinent data and records f or the purpose of enabling the commission, its agencies or representatives, to ascertain compliance with the provisions of this chapter applicable to the other contracting party; and (5) This section shall be binding on all subcontractors and suppliers. Sec. 2-145. - Responsibilities and duties of city employees. All off icials, commissioners, agents, employees and servants of the city, elected and appointed, including civil service employees, and whether serving with or without compensation, shall observe the terms and provisions of this chapter and shall, except as expressly prohibited by law, respond promptly to any and all requests by the commission for inf ormation and for access to data and records for the purpose of enabling the commission to carry out its responsibilities under this chapter. The failure of any official, commissioner, agent, employee or servant of the city to comply with any provision of this chapter relating to any matter within the scope of his or her official duties shall be deemed a violation of this chapter. II. Sec. 2-146. - Continued. The city has established in and for the city, a human rights commission. Sec. 2-147. - Composition. The human rights commission shall consist of ten members, nine of which shall be selected by the mayor with the advice and consent of the council, and one of which shall be selected by the board of county commissioners. In selecting members, due regard shall be given to representation of minority groups on the human rights commission. One member of the human rights commission selected by the mayor shall be a student enrolled in a post-secondary educational institution. Sec. 2-148. - Term of office; date of appointment; compensation. (a) All members of the human rights commission shall serve for terms of three years, except the student member who shall serve a one-year term. Any members whose term expires may be reappointed. (b) All members of the human rights commission shall serve without compensation. Sec. 2-149. - Vacancies. If a vacancy on the human rights commission occurs on a date other than the first Monday of the year, then the vacancy may be filled by appointment for the remainder of the vacated term, which term shall expire on the first Monday in January. If a member is absent from three consecutive regular meetings without authorization from the huma n rights commission, the member's seat may be considered vacant, and a new member may be appointed. Sec. 2-150. - Off icers. The human rights commission shall designate from among its membership a chairperson, vice-chairperson, and such other officers and subcommittees as it may deem appropriate and necessary. Sec. 2-151. - Meetings. The human rights commission shall meet at such times and places as may be determined by such commission. Sec. 2-152. - Quorum/participation by members limited to one panel. Three members of the commission shall constitute a quorum for probable cause determination pursuant to section 2-159. Three members of the commission shall constitute a quorum for public hearing panels pursuant to section 2 -161. Members participating in a probable cause determination shall not al so serve on a public hearing panel f or the same matter. A majority of the voting members then holding a current appointment shall constitute a quorum for the transaction of all other business. Sec. 2-153. - Rules, regulations. The commission, with the approval of the city council, shall adopt suitable rules and regulations for the conduct of its operations and the effectuation of the purposes of this chapter. Sec. 2-154. - Purpose. The purpose of the Brookings Human Rights Commission (BHRC) is to improve human relations and civil rights in the Brookings area by fighting discrimination through educational efforts and a complaint resolution procedure. The commission has the power to investigate complaints alleging discrimination against individuals or groups because of their race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation, with respect to employment, labor union membership, housing accommodations, property rights, education, public accommodations or public services. Sec. 2-155. - Substantive and procedural authority and duties. The authority and duties of the Brookings Human Rights Commission shall be to: (1) Promote human and civil rights for all its citizens and visitors. (2) Promote a mutual understanding and respect among all racial, religious and nationality groups and work to discourage and prevent discriminatory practices against any such group. (3) Attempt to foster, through community effort or otherwise, goodwill, cooperation and conciliation. (4) Study and determine the existence, character, causes and extent of discrimination in employment, housing accommodations, property rights, education, public accommodations, public services in the city, and discrimination based on age, disability, marital status, familial status, ethnicity, religion, sexual orientation, gender identity and political affiliation. The study and determination of discrimination is based on a broad understanding of civil and human rights as embodied in the 1964 Civil Rights Act as amended, which includes race, color, religion, gender and country of origin. (5) Seek to prevent and eliminate bias and discrimination because of race, color, sex, creed, religion, ancestry, national origin, familial status, disability, marital status, gender identity, or sexual orientation by means of education, persuasion, conciliation and, to the extent permitted, enforcement, and utilize all the powers at its disposal to carry into execution the provisions of this chapter. (6) Receive complaints alleging discrimination and conduct those investigations and inquiries as may reasonably appear necessary to find the facts with respect thereto. Investigations and inquiries can only be initiated upon the receipt of a complaint and shall be limited to the allegations contained in a complaint. (7) Conduct public meetings and hearings, gather and disseminate information to governmental agencies and to the public. (8) Utilize the records and services of municipal, state and federal govern mental departments and agencies to the extent permitted by law, and pursuant to agreement with departments and agencies may refer matters for preliminary inquiry, conciliation, hearings and findings. (9) Furnish to any appropriate state or federal agency having jurisdiction in the premises a transcript of the proceedings and findings in any case in which a court of competent jurisdiction or the commission has, after hearings, found that any person has unlawfully discriminated. (10) Enlist the cooperation of various racial, religious and ethnic groups, community, civil, labor and business organizations, student organizations, fraternal and benevolent associations, veterans' organizations, and other groups in educational campaigns and programs devoted to teaching the need for eliminating group tensions, prejudices, intolerance, bigotry and unlawf ul discrimination. (11) Cooperate with federal, state and city agencies in developing programs showing the contributions of the various groups to the culture and tra ditions of our city and nation, the menace of prejudice, intolerance, bigotry and unlawf ul discrimination and the need for mutual respect. (12) Advise the mayor, city council members, city manager and the respective departments of the city concerning matters consistent with the purposes and powers of the human rights commission. (13) Recommend ordinances and other legislation pertinent to the purposes of protection of human rights. (14) Conduct educational programs and disseminate information in furthera nce of the purposes and policies of the human rights commission. (15) Hear and investigate complaints alleging unlawful discrimination in violation of this ordinance. Sec. 2-156. - Filing complaint. (a) Any person claiming to be aggrieved by a discriminatory practice may file with the commission a verified written complaint which shall state the name and address of each person complained against (respondent) and shall set forth the pertinent facts as known to the complainant. W henever the commission has information indicating that any person has been discriminated, it may issue and f ile a verified complaint. (b) The city may, however, dismiss a complaint if the complainant fails to state a claim upon which relief can be granted, or if the city determines the complaint has been abandoned or withdrawn. Sec. 2-157. - Time f or filing complaint. Any complaint f iled under this chapter shall be filed within 180 days after the last occurrence of an alleged discriminatory or unfair practice. Sec. 2-158. - Service of respondent and answer. Promptly upon the filing of any complaint, the commission shall serve a copy thereof, by personal service or registered or certified mail, upon the respondent. Respondent shall f ile a written answer thereto within ten calendar days after receipt thereof or within any period of extension granted by the representative of the ci ty as designated by the commission. The complaint and answer shall be confidential documents until such time as a public hearing panel conducts a hearing on the complaint. Sec. 2-159. - Determination of probable cause. (a) The commission shall proceed to make the investigation based on a filed complaint as it may deem appropriate to determine whether there is probable cause to believe that the allegations of discrimination are well founded. The investigation shall remain confidential until such time as the matter is heard by a public hearing panel or is removed to circuit court. If there is no probable cause to believe that the allegations of discrimination are well founded, the commission shall dismiss the complaint. If, after investigation, it is found that probable cause to belie ve that the allegations of discrimination are well founded, the commission shall transmit the finding of probable cause, along with the reasons for the f inding and a recitation of the evidence and names of witnesses that support the f inding, to both compla inant and respondent. Both complainant and respondent shall be permitted to inspect any documents not prepared by the commission in the files of the commission that are relevant to the determination of probable cause. If there is probable cause to believe that the allegations of discrimination are well founded, and the matter has not been satisfactorily resolved, the parties shall be served notice of the time and place of a conciliation conference by personal service or registered or certified mail at least f ive business days prior thereto. (b) No later than 20 days after notice of the finding of probable cause and prior to hearing, the complaining party or the respondent may elect to have the claims asserted in the complaint decided in a circuit court in l ieu of a hearing before the commission. Parties shall be notified of their right to this election in the notice of the finding of probable cause. Upon receipt of notice of election, the commission shall have no f urther jurisdiction over the parties concerning the charge filed. In a civil action, if a court or jury finds that an unfair or discriminatory practice has occurred, it may award the charging party compensatory damages. The court may grant as relief any injunctive order including affirmative action. Punitive damages may be awarded under SDCL 21-3-2 for a violation of this chapter as they pertain to housing. Attorney's fees and costs may be awarded to the prevailing party f or housing matters. Sec. 2-160. - Conciliation. The conciliation conf erence shall be conducted by a representative of the city, who shall attempt to achieve a just resolution and obtain assurances that the respondent will eliminate unfair or discriminatory practices and take appropriate affirmative action. The settlement terms shall be set forth in a conciliation agreement which shall be signed by the complainant, respondent and the commission chairperson. Conciliation shall be a conf idential procedure. Sec. 2-161. - Public hearing. (a) If the matter before the commission cannot be resolved by the conciliation conference panel, the matter shall be set for public hearing. The parties shall be served notice of the time and place of a public hearing by personal service or registered or certified mail at least ten days prior thereto. The notice shall include a statement informing the parties of their right to transfer the matter to the circuit court. The public hearing shall be conducted by a public hearing panel which shall be composed of three commissioners, none of whom shall have been involved in the investigation, determination of probable cause or conciliation. (b) The public hearing panel shall have authority to conduct prehearing conferences, to subpoena witnesses to appear, testify and produce records, books, papers and other documents, to administer oaths, to take testimony, to receive evidence, to examine and cross examine witnesses and issue orders authorized by this chapter. Any evidence as well as any testimony that is offered or provided during mediation shall be confidential and can't be used in the public hearing. (c) Both complainant and respondent shall appear in person at the hearing and may be represented by counsel. Both may, in accordance with the order of procedures as may be determined by the public hearing panel, present evidence, call witnesses and present arguments bearing upon the facts alleged in the complaint. (d) All witnesses, including complainant and respondent, may be examined and cross-examined. The hearing may consist of a bifurcated proceeding without direct and cross-examination if the commission deems it appropriate in the circumstances. The conduct of the hearing will be within the sole discretion of the commission. The public hearing panel shall not be bo und by the strict rules of evidence applicable to judicial proceedings, but its findings must be based upon competent evidence. Each witness at the hearing shall testify under oath. A stenographic record shall be made of the proceedings or an electronic de vice may be used. In a judicial review, the commission may, upon request, f urnish the complainant and respondent each with a copy of the transcript of the hearing without charge. (e) Hearings before the public hearing panel are not confidential. Sec. 2-162. - Dismissal of complaint. (a) If the commission determines that allegations of discrimination are not well f ounded, that the unlawful act or practice complained of has been satisfactorily eliminated and that further proceedings are unnecessary, or the allegations complained of are being processed or have been addressed, to the satisfaction of the commission by another agency or court, it may order the dismissal of the complaint. It shall within five days of the determination serve notice of the order upon the complainant and respondent by personal service or registered or certif ied mail. (b) The public hearing panel may also take and direct the affirmative action as in the judgment of the public hearing panel will effectuate its purposes. The powers of the public hearing panel are coextensive with the powers of the state human rights commission as set forth in SDCL 20-13-42. These powers include awarding compensation incidental to the violation other than pain and suffering, punitive or consequential damages; costs allowed under SDCL Ch. 15-17 and any other appropriate relief including reasonable attorney fees for housing matters as in the judgment of the public hearing panel will effectuate the purposes of this chapter. (c) Further, the public hearing panel may order the respondent to cease and desist f rom discriminatory or unfair practices and to take the affirmative action including hiring, reinstatement, or upgrading of employees with or without back pay, the referring of applicants for employment by any respondent employment agency, and the remittance or restoration of membership by any respondent labor organization. Sec. 2-163. - Depositions and discovery. The commission, through the city attorney's office, shall have power to cause the deposition of witnesses to be taken or other discovery procedure to be conducted upon notice to the interested person in like manner that depositions of witnesses are taken or other discovery procedure is to be conducted in civil actions pending in court in any manner concerning contested cases. Sec. 2-164. - Prosecution of violation. (a) If a respondent fails to comply with a conciliation agreement or fails to obey an order issued by the public hearing panel, the commission may request the city attorney to prosecute the respondent in a court of competent jurisdiction for violation of the terms of this chapter. The failure of a person to obey a subpoena issued pursuant to this chapter may be punished as contempt of court. The commission shall render to the city attorney assistance as requested in connection with any prosecution. (b) The commission or a party may obtain an order of the court for the enforcement of the provisions of this chapter. The court may allow the prevailing party reasonable attorney's fees and costs against the respondent. The court may also assess a civil penalty against the respondent in an amount not to exceed $10,000.00 for willful or repeated violations or refusal to comply with the order of the commission. Sec. 2-165. - Rights of parties to seek judicial determination. Nothing contained in this ordinance shall be construed to limit the right of the complainant to make and file a complaint, nor to preclude, abridge or restrict the right of appeal or the right of anyone concerned or affected to a review of the facts and is sues in a court of competent jurisdiction on the evidence and merits in any matter involved. Sec. 2-166. - Application to other disabilities. The commission, to the extent permitted by law, is authorized to apply any portion of this chapter which it may deem applicable to deal with discriminatory actions and practices against individuals or groups disadvantaged by reason of physical, mental or social handicap and not otherwise within the purview of this chapter. Sec. 2-167. - Time limit for filing complaint. Any complaint filed under this chapter shall be filed within 180 days after the alleged discriminatory or unfair practice occurred. Secs. 2-168—2-170. - Reserved. III. The adoption of this ordinance constitutes an exercise of the City’s home rule powers as granted by Article IX, §2 of the South Dakota Constitution. IV. Any or all ordinances in conflict herewith are hereby repealed. First Reading: September 12, 2017 Second Reading: September 26, 2017 Published: CITY OF BROOKINGS, SD ATTEST: Keith W. Corbett, Mayor Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-018,Version:2 Second Reading and Action on Ordinance 17-018, an Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2018 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for All Funds. Summary: Attached please find the 2018 Budget Ordinance. The City Budget as presented is a balanced budget consistent with South Dakota statutory requirements for municipalities. All changes per City Council’s direction to this point have been made. The General Fund is balanced at $23,506,961 ($22,968,051 in current revenue and $540,000 from General Fund cash reserves) and $23,506,961 in expenditures. Attachments: Ordinance City Manager’s Budget Message Budget Summary Budget Detail City of Brookings Printed on 9/6/2017Page 1 of 1 powered by Legistar™ SECTION I 25% Sales 75% Sales Enhanced Swiftel Library Library Special Storm 3rd B General & Use Tax & Use Tax 911 Center Fines Building Assessment Drainage Tax Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund GENERAL GOVERNMENT Legislative 401 Mayor & City Council 137,524 Total Legislative 137,524 0 0 0 0 0 0 0 0 0 Executive 403 City Clerk 364,107 406 City Manager 326,730 412 City Attorney 106,482 Total Executive 797,319 0 0 0 0 0 0 0 0 0 Financial Administration 414 Human Resources 239,004 415 Finance Office 477,364 Total Financial Administration 716,368 0 0 0 0 0 0 0 0 0 Other 405 Non-Departmental 7,083,100 416 Information Technology 253,008 417 General Government Building 85,566 420 City county Administration Building 411,526 201,000 495 Contributions to Others 670,700 415,000 443,450 Total Other 8,503,900 0 616,000 0 0 0 0 0 0 443,450 TOTAL GENERAL GOVERNMENT 10,155,111 0 616,000 0 0 0 0 0 0 443,450 PUBLIC SAFETY 421 Police 3,566,201 202,935 422 Fire Fighting & Prevention 648,577 251,000 424 Hydrant Rental 94,415 214 E-911 Dispatch 754,948 TOTAL PUBLIC SAFETY 4,309,193 453,935 0 754,948 0 0 0 0 0 0 PUBLIC WORKS 418 Community Development 464,945 419 Engineer 512,428 431 Street Department 2,959,037 213 Streets 1,154,500 2,579,200 280 Special Assessment 1,650,000 282 Storm Drainage 2,137,742 TOTAL PUBLIC WORKS 3,936,410 1,154,500 2,579,200 0 0 0 0 1,650,000 2,137,742 0 HEALTH AND WELFARE 442 Animal Control 105,275 TOTAL HEALTH AND WELFARE 105,275 0 0 0 0 0 0 0 0 0 CULTURE AND RECREATION 448 Dakota Nature Park 92,372 449 Hillcrest Aquatic Center 421,986 451 Recreation Department 357,877 452 Parks Department 1,628,614 355,000 453 Larson Ice Arena 595,077 454 Forestry Department 581,736 455 Library 1,077,285 30,000 33,000 224 Event Center 100,000 3,172,243 TOTAL CULTURE AND RECREATION 4,754,947 0 455,000 0 3,172,243 30,000 33,000 0 0 0 CONSERVATION AND DEVELOPMENT 495 Promotion/Development 80,000 250,000 87,984 TOTAL CONSERVATION AND DEVELOPMENT 0 80,000 250,000 0 0 0 0 0 0 87,984 DEBT SERVICE 470 Debt Service Payments 2,394,242 TOTAL DEBT SERVICE 0 0 2,394,242 0 0 0 0 0 0 0 OPERATING TRANSFER OUT 495 To 75% Sales & Use Tax 63,874 495 To E-911 Fund 257,000 495 To Swiftel Fund 300,000 409,441 495 To Public Art Fund 15,414 13,004 21,572 495 To Gateway Project Fund 495 To Airport Fund 230,611 114,500 495 To Edgebrook Golf Fund 197,510 TOTAL OPERATING TRANSFERS 246,025 270,004 633,582 0 0 0 0 63,874 0 409,441 TOTAL APPROPRIATIONS AND TRANSFERS 23,506,961 1,958,439 6,928,024 754,948 3,172,243 30,000 33,000 1,713,874 2,137,742 940,875 ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE Special Revenue Funds BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA, that the following sums are appropriated to meet the obligation of the Municipality GENERAL GOVERNMENT Legislative 401 Mayor & City Council Total Legislative Executive 403 City Clerk 406 City Manager 412 City Attorney Total Executive Financial Administration 414 Human Resources 415 Finance Office Total Financial Administration Other 405 Non-Departmental 416 Information Technology 417 General Government Building 420 City county Administration Building 495 Contributions to Others Total Other TOTAL GENERAL GOVERNMENT PUBLIC SAFETY 421 Police 422 Fire Fighting & Prevention 424 Hydrant Rental 214 E-911 Dispatch TOTAL PUBLIC SAFETY PUBLIC WORKS 418 Community Development 419 Engineer 431 Street Department 213 Streets 280 Special Assessment 282 Storm Drainage TOTAL PUBLIC WORKS HEALTH AND WELFARE 442 Animal Control TOTAL HEALTH AND WELFARE CULTURE AND RECREATION 448 Dakota Nature Park 449 Hillcrest Aquatic Center 451 Recreation Department 452 Parks Department 453 Larson Ice Arena 454 Forestry Department 455 Library 224 Event Center TOTAL CULTURE AND RECREATION CONSERVATION AND DEVELOPMENT 495 Promotion/Development TOTAL CONSERVATION AND DEVELOPMENT DEBT SERVICE 470 Debt Service Payments TOTAL DEBT SERVICE OPERATING TRANSFER OUT 495 To 75% Sales & Use Tax 495 To E-911 Fund 495 To Swiftel Fund 495 To Public Art Fund 495 To Gateway Project Fund 495 To Airport Fund 495 To Edgebrook Golf Fund TOTAL OPERATING TRANSFERS TOTAL APPROPRIATIONS AND TRANSFERS Special Revenue Total TIF-1 TIF-3 Brookings South Governmental BID Public Innovation Valley TIF-4 TIF-5 TIF-6 TIF-7 Gateway Main Funds Fee Art Campus View Sieler 32nd Ave Digester S Main Project Project Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund 137,524 0 0 0 0 0 0 0 0 0 0 137,524 364,107 326,730 106,482 0 0 0 0 0 0 0 0 0 0 797,319 239,004 477,364 0 0 0 0 0 0 0 0 0 0 716,368 7,083,100 253,008 85,566 612,526 1,529,150 0 0 0 0 0 0 0 0 0 0 9,563,350 0 0 0 0 0 0 0 0 0 0 11,214,561 3,769,136 899,577 94,415 754,948 0 0 0 0 0 0 0 0 0 0 5,518,076 464,945 512,428 2,959,037 1,264,000 4,997,700 1,650,000 2,137,742 0 0 0 0 0 0 0 0 0 1,264,000 12,721,852 105,275 0 0 0 0 0 0 0 0 0 0 105,275 92,372 421,986 357,877 1,983,614 595,077 581,736 1,140,285 3,272,243 0 0 0 0 0 0 0 0 0 0 8,445,190 285,500 230,000 933,484 285,500 0 0 0 0 0 0 0 230,000 0 933,484 425,000 203,800 78,900 22,000 3,123,942 0 0 425,000 203,800 78,900 22,000 0 0 0 0 3,123,942 245,000 283,709 592,583 257,000 709,441 49,990 0 345,111 197,510 0 0 0 0 0 0 245,000 283,709 0 0 2,151,635 285,500 0 425,000 203,800 78,900 22,000 245,000 283,709 230,000 1,264,000 44,214,015 ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE (continued) Debt Service Funds Capital Projects SECTION II The following designates the application of fund derived from the sources indicated: 25% Sales 75% Sales Enhanced Swiftel Library Library Special Storm 3rd B General & Use Tax & Use Tax 911 Center Fines Building Assessment Drainage Tax Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund FUNDS AVAILABLE: Estimated Fund Balance on Dec 31, 2017 13,857,653 780,679 2,401,486 118,010 (1,122,439) 18,471 64,954 1,695,835 1,180,309 1,014,621 ANTICIPATED REVENUES: Taxes 9,777,000 1,655,000 5,012,456 357,000 957,445 950,000 Licenses and Permits 279,490 Intergovernmental Revenues 789,000 128,500 Charges for Goods and Services 7,663,708 2,462,802 Fines and Forfeitures 94,060 25,000 Miscellaneous Revenues 989,793 6,500 818,000 500 35,500 174,745 2,750 1,500 Other Sources Subtotal - Anticipated Revenues 19,593,051 1,661,500 5,830,456 486,000 2,462,802 25,000 35,500 174,745 960,195 951,500 Operating Transfers In: From General Fund From 25% Sales & Use Tax Fund 257,000 From 75% Sales & Use Tax Fund 300,000 From Special Assessment Fund 63,874 From 3rd B Tax Fund 409,441 From TIFs 528,709 From Liquor Fund 325,000 From Landfill Fund 625,000 From R & T Center Fund 120,000 From Municipal Utilities Funds 2,305,000 Subtotal - Operating Transfers In 3,375,000 0 592,583 257,000 709,441 0 0 0 0 0 TOTAL SOURCES OF FUNDS 22,968,051 1,661,500 6,423,039 743,000 3,172,243 25,000 35,500 174,745 960,195 951,500 Total Means of Finance 2018 36,825,704 2,442,179 8,824,525 861,010 2,049,804 43,471 100,454 1,870,580 2,140,504 1,966,121 Estimated Fund Balance Dec 31, 2018 13,318,743 483,740 1,896,501 106,062 (1,122,439) 13,471 67,454 156,706 2,762 1,025,246 Special Revenue Funds ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE (continued) FUNDS AVAILABLE: Estimated Fund Balance on Dec 31, 2017 ANTICIPATED REVENUES: Taxes Licenses and Permits Intergovernmental Revenues Charges for Goods and Services Fines and Forfeitures Miscellaneous Revenues Other Sources Subtotal - Anticipated Revenues Operating Transfers In: From General Fund From 25% Sales & Use Tax Fund From 75% Sales & Use Tax Fund From Special Assessment Fund From 3rd B Tax Fund From TIFs From Liquor Fund From Landfill Fund From R & T Center Fund From Municipal Utilities Funds Subtotal - Operating Transfers In TOTAL SOURCES OF FUNDS Total Means of Finance 2018 Estimated Fund Balance Dec 31, 2018 Total TIF-1 TIF-3 Brookings South Governmental BID Public Innovation Valley TIF-4 TIF-5 TIF-6 TIF-7 Gateway Main Funds Fee Art Campus View Sieler 32nd Ave Digester S Main Project Project Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund 265,515 54,037 (496,304) 1,151 1,418 45,616 286,735 0 230,000 1,264,000 21,661,747 425,000 203,800 78,900 22,000 245,000 283,709 19,967,310 279,490 917,500 10,126,510 119,060 400,350 500 2,430,138 0 400,350 0 425,000 203,800 78,900 22,000 245,000 283,709 0 500 33,840,008 15,414 15,414 13,004 270,004 21,572 0 321,572 63,874 409,441 528,709 11 325,011 6,200 631,200 120,000 2,305,000 0 56,201 0 0 0 0 0 0 0 0 4,990,225 400,350 56,201 425,000 203,800 78,900 22,000 245,000 283,709 0 500 38,830,233 665,865 110,238 (71,304)204,951 80,318 67,616 531,735 283,709 230,000 1,264,500 60,491,980 380,365 110,238 (496,304) 1,151 1,418 45,616 286,735 - - 500 16,277,965 Debt Service Funds Capital Project Special Revenue ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE (continued) SECTION III The following Budget and Means of Finance for the Enterprise Funds of the City of Brookings are hereby approved and shall be in full force and effect from and after its passage and publication Research &Total Liquor Edgebrook Solid Waste Solid Waste Technology Enterprise Store Airport Golf Course Collections Disposal Center Funds FUNDS AVAILABLE: Estimated Net Position on 12/31/17 3,328,943$ 23,923,120$ 976,059$ 1,835,133$ 9,643,975$ 1,617,579$ 41,324,809$ ANTICIPATED REVENUES: Intergovernmental Revenues 85,500 85,500 Operating Revenues 4,643,000 43,551 409,000 1,177,800 2,361,370 135,745 8,770,466 Miscellaneous Revenues 7,364 14,488 2,000 20,000 25,000 8,993,670 Subtotal - Anticipated Means of Finance 2018 4,650,364 129,051 423,488 1,179,800 2,381,370 160,745 17,849,636 Operating Transfers in: From General Fund 230,611 230,611 From Liquor Fund 100,000 100,000 From 75% Sales & Use Tax 114,500 197,510 312,010 Total - Operating Transfers In 0 345,111 297,510 0 0 0 642,621 TOTAL SOURCES OF FUNDS 4,650,364 474,162 720,998 1,179,800 2,381,370 160,745 18,492,257 TOTAL MEANS OF FINANCE FOR 2018 7,979,307 24,397,282 1,697,057 3,014,933 12,025,345 1,778,324 59,817,066 Operating Expenses: Operating Charges 4,031,557 474,162 719,302 1,233,703 1,556,383 74,578 8,089,685 Total Operating Expenses 4,031,557 474,162 719,302 1,233,703 1,556,383 74,578 8,089,685 Net Position Before Operating Transfers 618,807 23,923,120 977,755 1,781,230 10,468,962 1,703,746 51,727,381 Operating Transfers Out: To General Fund 325,000 625,000 120,000 1,070,000 To Public Art Fund 11 2,100 4,100 6,211 To Edgebrook Golf Course 100,000 100,000 Total - Operating Transfers Out 425,011 0 0 2,100 629,100 120,000 1,176,211 Total Expenses & Transfers Out 4,456,568 474,162 719,302 1,235,803 2,185,483 194,578 9,265,896 Estimated 2018 Ending Net Position 3,522,739 23,923,120 977,755 1,779,130 9,839,862 1,583,746 50,551,170 ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE (continued) SECTION IV SECTION V General Fund 3,113,000$ SECTION VI PLACED UPON ITS FIRST READING:August 22, 2017 PLACED UPON ITS SECOND READING:September 12, 2017 APPROVED AND ADOPTED: PUBLISHED: Shari Thornes Keith Corbett City Clerk Mayor Of the money received from the operations of the Municipal Utility Department of $2,305,000, the City will transfer $190,000 to the Brookings School District and $50,000 will be used for Economic Development. The remaining $2,065,000 is hereby appropriated and shall be transferred to the General Fund The City Manager is hereby directed to certify the following amount of property tax levy made in this Ordinance to the County Finance Officer of Brookings County, South Dakota, in the manner provided by law. This Ordinance is declared to be for the support of the City Government and its existing public institutions and shall be in full force and effect from and after its passage and publication ORDINANCE 17-018 2018 APPROPRIATION ORDINANCE (continued) JEFFREY W. WELDON City Manager August 22, 2017 Mayor Keith Corbett and City Councilors City of Brookings, City Hall 520 Third Street Brookings, SD 57006 RE: 2018 Budget Message Dear Mayor Corbett, Councilors, and Citizens of Brookings: Enclosed herewith is transmitted the proposed budget for the City of Brookings for fiscal year 2018. The proposed budget contains my recommendations commensurate with the obligations of the City Manager pursuant to the City Charter and Code of Ordinances. It contains recommendations for all municipal funds except those under the fiduciary control of Brookings Health System and Brookings Municipal Utilities. As always, this budget is prepared in accordance with government accounting standards. As with past years, staff begins assembling the budget on a department-by-department basis in May with the Capital Improvement Plan (CIP) followed by the operating budgets. Departmental requests are aggregated and compared to anticipated revenues. I encourage staff to include items that may be a want in addition to those that are a need. By doing so, we can develop a priority list of potential expenditures for programs that can allow for continuous improvement and innovation for our implementation of public services. Only by identifying such investment opportunities can we effectively decide what actual priorities should be. The staff know that in my final recommendation, which often results in reductions to such lists of wants, my budgetary philosophy has always been to make sure the departments have what they need, even though we may not be able to provide everything they initially request. My final budgetary recommendation considers what qualifies as essential services, what are community standards, and what I believe the City Council expects in the provision and implementation of our services and programs. At the end of the day, the General Fund budget must balance and all other pubic enterprise and special revenue funds must be stabilized and sustainable. General Fund The General Fund is the primary fund utilized for basic, general operations and public services. It finances the day-to-day operations of city government. All City departments with the exception of pubic Page 2. Budget Message enterprise operations are within the General Fund. The General Fund budget is segmented by each department or departmental operations. It is financed by any revenue generated within each respective department through special benefit service charges or other fees for services. One of the most significant revenues from this category are the alcohol operating agreements. This revenue is projected to be $674,300 and is only legally possible because we have a municipal liquor store. Some state or county intergovernmental transfers also finance the General Fund. However, the two primary revenue streams are property taxes and the first penny sales tax. The General Fund for 2018 is balanced at $22,968,051 in current revenues and $23,506,961 in current expenditures. This difference is rectified with a transfer into the budget from General Fund reserves in the amount of $540,000 for a specific list of capital items leaving a budgeted surplus of $1,090. For 2018, the budget is up only $475,694, or 2.05 percent, over 2017. A contingency fund of $225,000 is included for emergencies and unanticipated expenditures the Council desires to make over the course of the year. Even with the use of some reserves, the projected year-end 2018 cash balance remains relatively healthy at $3,677,158; down slightly from projected year-end 2017 of $4,216,068. You will recall we also used some reserves for capital items last year, and I need to caution you that such a practice is not financially sustainable over the long term. With regard to property tax, we continue to operate under a rate freeze imposed by the State of South Dakota for many years. Without the opportunity to increase the rate, our property tax revenue can only grow with inflation and an expansion of the tax base resulting from increasing property values and new property begin developed. Brookings is fortunate to one of the few cities in South Dakota that is experiencing growth. With each new building permit, our tax base grows. This growth is shared with other taxing jurisdictions such as the school district and the county. Cities receive the smallest percentage of property tax revenue of these three taxing jurisdictions. For 2018, our estimated property tax revenue is $3,113,000, up slightly from $3,020,000 estimated for 2017. First penny sales tax revenue also finances the General Fund. For 2018, we are estimating an increase of three percent (3%) over 2017, or $6,620,000. We continue to experience sales tax growth that exceeds the state and virtually all other cities. This is attributable to our strength and diversity of our retail and service economy. Our economic development plans should continue to emphasize opportunities that produce growth in the sales tax revenue stream if we are to continue to re-invest in infrastructure, quality of life amenities, and incentives to fuel the next round of growth and development. This is one reason why the development of the Brookings Marketplace, as our next major retail/service sector is so important to our tax base. Our expenses are certain to grow over the years with inflation, size, and demands for more or expanded services. Another significant revenue stream for the General Fund are transfers from other funds. The municipal liquor store is self-sustaining and has always made a transfer to help finance the General Fund. This transfer is projected to be $325,000, an increase of $25,000 over 2017. The landfill also makes a transfer to the General Fund and it is projected to be $625,000, an increase of $25,000 over 2017. The purpose of the landfill transfer is to off-set administrative and management services provided by the General Fund and also provide a return-on-investment to Brookings taxpayers from other non-Brookings users of the facility because it is a regional facility. The Research & Technology Center will transfer $120,000 to the General Fund; the same amount as 2017. We are experiencing fewer tenants in the building as its functionality will be phased-out to make way for re-development to a higher and better use of this commercial property. Finally, the General Fund will receive a transfer of $2,305,000 from Brookings Municipal Utilities, and increase of $50,000 over 2017. Like the landfill, the purpose of this Page 3. Budget Message transfer is to provide a return-on-investment to the Brookings taxpayers much like dividends paid to shareholders of investor-owned utilities. Such transfers help reduce our reliance on taxes to finance our basic governmental services and further diversity our tax base. Such diversification helps cushion our revenue stream in the event economic conditions cause an adverse effect on any specific revenue stream. Brookings Health System does not provide such a transfer despite being a municipal enterprise. REVENUES BY SOURCE GENERAL FUND FOR FY 2018 With regard to expenditures, each departmental budget segment utilizes a line-item budgetary format listing total revenues that may be generated by each department followed by expenditures for personnel, operating, and capital expenditures for that respective budget division of each department. The expenditure tables also provide past history so we can analyze trends within each line item. The following is a summary of General Fund expenditures compared to the current year: Category Proposed 2018 Amended 2017 Personnel $ 9,896,383 $ 9,550,745 Operating expenses $11,152,453 $10,872,703 Subsidies $ 670,700 $ 730,400 Capital expenses $ 1,541,400 $ 1,626,456 Transfers out $ 246,025 $ 242,963 Total $23,506,961 $23,031,267 Ending cash balance $ 3,677,158 $ 4,216,068 Property Tax 19% Sales & Use Tax 40% Other Taxes 5% Charges for Service (Fees) 4% Interest 1% Misc. 6% Operating Agreement 4% Transfers 21% Page 4. Budget Message EXPENDITURES BY FUNCTION GENERAL FUND FOR FY 2018 Capital budgets The five-year Capital Improvement Plan (CIP) was also updated as part of the overall budget process. Capital items are described as durable goods that usually have at least a five-year useful life and are most often depreciated. The various capitalized categories of expenditures include vehicles and equipment, land, buildings and structures, and infrastructure. The CIP provides a five-year window for planning of these expenditures because of their high price tags compared to general operating expenses. Such a five-year window provides for more prudent and effective planning and cash flow management so expenses can be adjusted from year-to-year to be aligned with revenues. Two years ago, we expanded the CIP by adding a subsequent five-year period referred to as the Community Reinvestment Plan (CRP) to further plan long-range capital improvements. The CIP/CRP is the sole-source document where capitalized projects and planning are aggregated and identified. It lists the project, type, department, estimated cost, intended year or purchase, and fund that will finance the item. In addition, these same capital items are found in virtually all funds and most departmental budgets, distributed among the General Fund, storm drainage fund, airport fund, or the two, second penny capital funds (Fund 212 & 213). Usual and customary capital items such as vehicles and equipment are included as well as annual street maintenance projects. Specialized capital projects include: completion of the Highway 14 gateway improvements, apron re-design for the airport, various storm drainage projects, various upgrades and improvements to the overall park system, and several maintenance/mechanical upgrades to buildings and structures. If Tax Increment District #7 remains financially viable, the 20th Street improvement project can begin. If changes are made to the finance plan for this TIF district, it is possible funding may Executive 6% Financial Administration 4% Other 12% Culture & Recreation 28% Health & Welfare 1% Public Works 23% Public Safety 25% Transfers 1% Page 5. Budget Message not be available to finance this street improvement from Main Avenue South to Rio Grande Street. Pending approval from the Corps of Engineers, we expect to finally make some advancement on the 15th Avenue and 7th Street improvement project. This will connect two dead-end streets and provide another important east-west transportation route. It will also provide the opportunity for a small, affordable housing subdivision. The General Fund reserves of $540,000 will be used specifically to fund the following capital items: pay loader and side-dump for the Street Department, condenser for Larson Ice Center, and re-surfacing of tennis courts at Hillcrest and Indian Hills parks. The total amount of capital expenditures across all funds and all departments for 2018 is $10,794,722. Fund 212 (25% second penny) is used chiefly to finance capital projects that are public safety in nature with some street maintenance improvements. As such, capital items for police, fire, and approximately one-half the street/sidewalk improvements for seal-coating and overlayments are financed with this fund. Bike lane projects incorporated into street/sidewalks are also in this budget. We are anticipating an ending cash balance of $322,357. Fund 213 (75% second penny) is used chiefly to fund other capitalized items such as public improvements. It pays for debt service of capital items, the remaining one-half of street/sidewalk improvements, annual appropriation debt amounts to the Boys & Girls Club, Performing Arts Center, and Brookings Health System. Several park improvements, railroad safety crossing improvements, bike/trail system improvements, and the land purchase with Brookings County for the expanded Government Center parking lot. We are anticipating an ending cash balance of $861,796. Since most capital debt is financed by this fund, examining long-term cash flow of current and future projects in this fund is a vital exercise. The City will take ownership of the Brookings County Resource Center by year-end. This acquisition will provide a much-needed facility expansion opportunity for the services and programs at the Swiftel Center. The space will provide for two additional meetings room and re-located offices for the VenuWorks staff. Because cost estimates have not been developed yet, a remodeling project is not contemplated in this budget. As a result, a budget amendment will be necessary once the scope of the project is determined. Personnel This budget provides for an overall increase in the full-time workforce of .5 staff. This will be the addition of a patrol officer in the Police Department effective July 1. That will bring our full-time workforce to 139. Salaries and wages will increase for the cost-of-living adjustment by 2.25 percent pending final approval of the collective bargaining agreements for 2018 effective January 1. In addition, eligible staff moving through the steps and ranges will receive salary adjustments commensurate with our pay plan. As always, we rely on a cadre of seasonal and part-time employees to assist us with several programs, services, and operations across several departments. They are an essential component of economically financeing our services, responding to seasonal adjustments in these services, and providing employment opportunities for many residents. Our pay plan is reflective of the market for both the public and private sectors. The comprehensive wage and benefit package allows us to effectively compete in the marketplace to attract and retain a qualified workforce. As a cautionary note, I am concerned we may be starting to fall behind on adequate staffing levels in the maintenance area. With each passing year, we have more streets in new subdivisions which means Page 6. Budget Message more streets to plow snow, deposit salt and sand, seal-coat, fill potholes, fix curbs and gutters, and pick up garbage, recyclables, and yard waste. Likewise, with each passing year, we acquire more parks and greenspace and extend trails. These parks need to be mowed, trees trimmed, planted, or removed if they are diseased. With the expansion of our trail system and new bike pathways, they need to be repaired, signed, and some need to be plowed. We have taken on more open space responsibilities by accepting private open space such as Gateway greenbelt on 6th Street, the Prairie Cemetery, the expanded dog park, and quite possibly the dog memorial park on Western Avenue and 8th Street South, which you will be offered. What’s more, diseased trees are becoming more prevalent and such trees need to be eradicated quickly to control their spreading to minimize further infestation of our urban forests. This all translates into recurring expenses and responsibilities for more resources in equipment and personnel. The result of more workload with no more resources can only be a slower response time in plowing streets, picking up garbage, repairing playground equipment, or mowing parks. While this budget does not provide for increased staffing at this point beyond the one-half police officer, I will look for ways during the course of the coming year to identify revenue to at least one full-time personnel to park maintenance and forestry. Certainly, my proposed 2019 budget recommendation next year will include this personnel increase. Debt service This budget does not anticipate the issuance of any substantial debt for 2018. The possible exceptions include additional debt in the Storm Drainage fund for DENR financing from the State Revolving Loan Fund for the State Street storm drainage project. Another possible exception is dependent upon the Council’s determination of financing for the possibility of the indoor recreation center. The Public Improvement Fund (213) provides for most of our debt service with debt consuming approximately 46 percent of this fund’s revenue leaving the balance to pay cash for capital projects. For 2018, our debt service and annual appropriation obligations total $2,894,242. Debt payments are expected to remain at current levels until they drop in 2022 to approximately one-half the current amount, with another slight drop beginning in 2023 as major debt issuances will be retired. Such reductions, or course, do not materialize if replacement debt is added by then. Annual appropriations function like debt except they are not creditor-issued. They are simply backed by the Council’s moral obligation to make annual payments. These amounts include Boys & Girls Club building expansion, PAC II, and Brookings Health System. In addition, we have incentive payments owed on two economic development incentive projects which include our sales tax refund program for Bel Brands, USA and the plant expansion for 3M. Our debt levels are relatively on par with our peer cities. The strength of our creditworthiness is exemplified by our current bond rating of Aa3. Page 7. Budget Message Funding requests from outside agencies Appropriations to outside agencies and entities that assist us with our public service missions are listed in generally two locations, the General Fund and the 3B special revenue fund depending upon the nature and type of the organization. Economic development constitutes the most significant area of such funding which include: Brookings Economic Development Fund $165,000 Funds 101, 284 Growth Partnership/SDSU Research Park $150,000 Fund 213 Convention & Visitors Bureau $485,000 Funds 284, 285 Convention & Visitors Bureau (special event) $ 30,000 Fund 284 Downtown Retail Accel. Grant Program $ 50,000 Fund 284 Brookings Area Chamber of Commerce $ 27,000 Fund 284 New initiatives The newest program initiative will be initial implementation of the recently-completed bicycle master plan. Several priority projects identified in the Plan are incorporated into the CIP/CRP. Some projects are combined with scheduled street improvement projects to provide economies of scale. Future - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Projected Annual Debt Service for 75% Sales Tax Fund Revenue Bonds Council Commitments - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Projected Annual Debt Service for 75% Sales Tax Fund Revenue Bonds Council Commitments Page 8. Budget Message budget planning will need to strategically incorporate prioritized bike projects to continue to make incremental advancements in this area. Specific initiatives started within the past few years that will ramp-up this year include sustainability projects and public art. The special revenue fund for public art is financed by various funds based on one percent of capital expenditures. It remains to be seen what new initiatives may develop from our Mental Health Task Force. The Sustainability Council will be delving further into developing and promoting residential and commercial composting as another tool for better stewardship of solid waste. The update of the comprehensive plan will be complete by year- end. The new plan will be administered chiefly by the Community Development Department but all departments and operations will be able to effect change prescribed in the new document. The BEDC will continue to push entrepreneurship initiatives and build upon the successes of the past three years. The Council will need to address the fate of a second possible run at an indoor recreation center and whether or not to pursue the 20th Street overpass/interchange at Interstate 29. By year-end, staff will complete its recommendations for a comprehensive site plan improvement for upgrading the Bob Sheldon/Dwiggins-Medary outdoor recreation complex. On the private sector side, Bel Brands, USA will likely continue moving forward with their ambitious plans for Phase II plant expansion within the next few years. Brookings Marketplace should see substantial infrastructure development as well announcements of several retail and service businesses locating in what will be our newest retail commercial center. We expect Christie Heights to reach maximum build-out and development to begin on Christie Springs. Several new subdivisions have been platted within the past year resulting in significant new home construction. We expect Brookings to grow at a robust rate of four-to-five percent annually. The Affordable Housing Task Force is expected to complete its work by later this fall and present recommendations to the City Council to address the chronic affordable housing shortage. This, along with workforce development to bolster a very tight labor market, will be primary objectives for the City and our economic development partners. We are not alone in experiencing this twin set of community challenges, but they are essential for continued economic growth and development. Conclusion The City budget is perhaps the most significant policy document a City Council has in its mission of providing public services. It provides the necessary financial resources without which very little of our mission could ever possibly be accomplished. This budget recommendation, with your input through recently-completed reviews, is conservative in nature and yet bold in ambition. It remains true to our core services placing them our highest priority while also providing for ambitious initiatives you have determined to be important for Brookings’ future. It provides for financial stability with our fund balances, targets prudent re-investment, preserves our excellent credit rating, and maintains reasonable and responsible debt levels. It also continues our commitment to our community partners in helping us to fulfill our mission. This fact recognizes the work of building and sustaining communities cannot be done alone and requires a vast network of partnerships to knit together the community fabric to truly make a difference, to never be satisfied with the status quo, to be bold enough to recognize and take reasonable risk, and remain accountable and transparent in our process. In its entirety, the General Fund and 17 other special revenue and enterprise funds, total in excess of $51.1 million for 2018 to make all of this happen. I need to express my appreciation to all 137 of my co-workers, and especially the department heads for their diligence, professionalism, expertise, and continued commitment to public service and the Page 9. Budget Message community of Brookings in helping me prepare this budget recommendation. I also want to express my appreciation to the Mayor and Council for your leadership and vision for the community, which makes Brookings truly the place to bring our dreams. As always, it remains an honor and a privilege to serve as your City Manager. Sincerely, Jeffrey W. Weldon City Manager Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%NONDEPARTMENTAL REVENUE11,216,927 11,157,861.80 10,789,750.00 10,789,750.00 Revenues11,046,840 11,077,790 288,040 2.67%5,497,052 5,044,500 3,275,000 3,308,671 Transfers In3,280,000 3,375,000 66,329 2.00%16,713,979 16,202,362 14,064,750 14,098,421 Total Revenues14,326,840 14,452,790 354,369 2.51%MAYOR AND COUNCIL64,366 63,090 64,021 64,021 Personal Services64,024 64,024 3 0.00%43,960 41,235 82,267 82,267 Other Expenditures73,500 73,500 (8,767) ‐10.66%108,326 104,325 146,288 146,288 Total Expenditures137,524 137,524 (8,764) ‐5.99%CITY CLERK15,893 37,290 33,372 33,372 Revenues 33,372 33,372 ‐ 0.00%15,893 37,290 33,372 33,372 Total Revenues33,372 33,372 ‐ 0.00%229,792 234,651 251,295 251,295 Personal Services252,542 251,396 101 0.04%59,620 160,411 133,754 137,205 Other Expenditures113,711 112,711 (24,494) ‐17.85%‐ ‐ ‐ ‐ Capital Expenditures25,000 ‐ ‐ 0.00%289,412 395,062 385,049 388,500 Total Expenditures391,253 364,107 (24,393) ‐6.28%NON DEPARTMENTAL6,887,718 7,226,974 6,869,650 6,869,650 Revenues7,224,300 7,224,300 354,650 5.16%6,887,718 7,226,974 6,869,650 6,869,650 Total Revenues7,224,300 7,224,300 354,650 5.16%6,356,302 6,672,396 6,550,269 6,550,269 Other Expenditures7,113,375 7,083,100 532,831 8.13%8,900 ‐ ‐ ‐ Capital Expenditures‐ ‐ ‐ 0.00%6,365,202 6,672,396 6,550,269 6,550,269 Total Expenditures7,113,375 7,083,100 532,831 8.13%CITY MANAGER40,000 ‐ ‐ 10,011 Revenues‐ ‐ (10,011) ‐100.00%40,000 ‐ ‐ 10,011 Total Revenues‐ ‐ (10,011) ‐100.00%185,721 263,601 286,463 286,463 Personal Services335,645 301,230 14,767 5.15%14,587 48,659 27,662 38,997 Other Expenditures27,500 25,500 (13,497) ‐34.61%200,308 312,260 314,125 325,460 Total Expenditures363,145 326,730 1,270 0.39%CITY ATTORNEY94,908 88,717 103,000 103,000 Other Expenditures106,482 106,482 3,482 3.38%94,908 88,717 103,000 103,000 Total Expenditures106,482 106,482 3,482 3.38%Proposed 18/Estimated 20171 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017HUMAN RESOURCES4,143 3,523 2,000 2,000 Revenues2,000 2,000 ‐ 0.00%4,143 3,523 2,000 2,000 Total Revenues2,000 2,000 ‐ 0.00%169,562 177,283 185,289 185,289 Personal Services188,064 188,064 2,775 1.50%31,941 42,028 53,865 53,865 Other Expenditures53,090 50,940 (2,925) ‐5.43%201,503 219,311 239,154 239,154 Total Expenditures241,154 239,004 (150) ‐0.06%FINANCE OFFICE12,404 17,274 4,400 4,400 Revenues5,000 5,000 600 13.64%12,404 17,274 4,400 4,400 Total Revenues5,000 5,000 600 13.64%389,552 317,409 339,478 339,478 Personal Services349,364 349,364 9,886 2.91%110,980 112,476 125,964 125,964 Other Expenditures132,300 128,000 2,036 1.62%500,532 429,885 465,442 465,442 Total Expenditures481,664 477,364 11,922 2.56%INFORMATION TECHNOLOGY117,308 134,424 142,554 142,554 Personal Services142,209 142,209 (345) ‐0.24%28,389 30,862 38,333 38,333 Other Expenditures43,449 43,449 5,116 13.35%125,678 57,409 35,150 51,150 Capital Expenditures59,850 67,350 16,200 31.67%271,375 222,695 216,037 232,037 Total Expenditures245,508 253,008 20,971 9.04%GENERAL GOVERNMENT BUILDINGS1,750 ‐ ‐ ‐ Revenues‐ ‐ ‐ 0.00%1,750 ‐ ‐ ‐ Total Revenues‐ ‐ ‐ 0.00%27,155 25,109 39,333 39,333 Other Expenditures85,566 85,566 46,233 117.54%10,405 65,052 ‐ ‐ Capital Expenditures‐ ‐ ‐ 0.00%37,560 90,161 39,333 39,333 Total Expenditures85,566 85,566 46,233 117.54%COMMUNITY DEVELOPMENT84,311 87,566 64,785 64,785 Revenues52,785 52,785 (12,000) ‐18.52%84,311 87,566 64,785 64,785 Total Revenues52,785 52,785 (12,000) ‐18.52%377,368 405,981 409,826 409,826 Personal Services426,015 426,015 16,189 3.95%22,076 23,676 192,994 292,994 Other Expenditures39,930 38,930 (254,064) ‐86.71%‐ ‐ 17,300 17,300 Capital Expenditures‐ ‐ (17,300) ‐100.00%399,444 429,657 620,120 720,120 Total Expenditures465,945 464,945 (255,175) ‐35.44%2 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017ENGINEERING DEPARTMENT157,286 176,051 152,485 152,485 Revenues164,985 164,985 12,500 8.20%157,286 176,051 152,485 152,485 Total Revenues164,985 164,985 12,500 8.20%428,181 432,810 483,589 483,589 Personal Services474,262 474,262 (9,327) ‐1.93%29,886 34,019 36,330 36,330 Other Expenditures33,166 33,166 (3,164) ‐8.71%2,225 9,900 97,000 97,000 Capital Expenditures5,000 5,000 (92,000) ‐94.85%460,292 476,729 616,919 616,919 Total Expenditures512,428 512,428 (104,491) ‐16.94%CITY/COUNTY ADMIN BUILDING135,748 137,108 176,000 176,000 Revenues 214,000 214,000 38,000 21.59%135,748 137,108 176,000 176,000 Total Revenues214,000 214,000 38,000 21.59%7,251 10,027 8,000 8,000 Personal Services8,300 8,300 300 3.75%274,651 162,706 330,400 330,400 Other Expenditures331,226 331,226 826 0.25%1,939 ‐ ‐ ‐ Capital Expenditures72,000 72,000 72,000 100.00%283,841 172,733 338,400 338,400 Total Expenditures411,526 411,526 73,126 21.61%POLICE DEPARTMENT174,602 154,259 186,222 235,922 Revenues173,850 173,850 (62,072) ‐26.31%174,602 154,259 186,222 235,922 Total Revenues173,850 173,850 (62,072) ‐26.31%2,780,803 2,923,009 2,989,330 3,001,680 Personal Services3,173,362 3,201,255 199,575 6.65%289,647 338,012 359,588 348,738 Other Expenditures364,096 364,946 16,208 4.65%185,083 185,316 ‐ 49,700 Capital Expenditures‐ ‐ (49,700) ‐100.00%3,255,533 3,446,337 3,348,918 3,400,118 Total Expenditures3,537,458 3,566,201 166,083 4.88%FIRE DEPARTMENT73,329 84,624 69,500 69,500 Revenues69,500 69,500 ‐ 0.00%73,329 84,624 69,500 69,500 Total Revenues69,500 69,500 ‐ 0.00%401,070 407,882 444,511 444,511 Personal Services452,643 452,643 8,132 1.83%157,336 172,387 185,431 185,431 Other Expenditures198,934 195,934 10,503 5.66%952,484 142,022 ‐ 5,491 Capital Expenditures‐ ‐ (5,491) ‐100.00%1,510,890 722,291 629,942 635,433 Total Expenditures651,577 648,577 13,144 2.07%PUBLIC SAFETY88,895 91,310 93,265 93,265 Hydrant Rentals94,415 94,415 1,150 1.23%88,895 91,310 93,265 93,265 Total Expenditures94,415 94,415 1,150 1.23%3 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017STREET DEPARTMENT43,729 37,001 12,500 12,500 Revenues 7,500 7,500 (5,000) ‐40.00%43,729 37,001 12,500 12,500 Total Revenues7,500 7,500 (5,000) ‐40.00%1,012,744 1,035,111 1,123,740 1,123,740 Personal Services1,167,945 1,167,945 44,205 3.93%1,366,693 1,442,215 1,199,868 1,199,868 Other Expenditures1,223,442 1,218,092 18,224 1.52%1,010,407 1,209,110 282,000 302,084 Capital Expenditures573,000 573,000 270,916 89.68%3,389,844 3,686,436 2,605,608 2,625,692 Total Expenditures2,964,387 2,959,037 333,345 12.70%ANIMAL CONTROL23,188 23,860 24,100 24,100 Revenues 23,100 23,100 (1,000) ‐4.15%23,188 23,860 24,100 24,100 Total Revenues23,100 23,100 (1,000) ‐4.15%83,803 85,968 90,182 90,182 Personal Services87,710 87,710 (2,472) ‐2.74%10,022 10,358 17,365 17,365 Other Expenditures17,565 17,565 200 1.15%‐ 2,846 ‐ ‐ Capital Expenditures‐ ‐ ‐ 0.00%93,825 99,172 107,547 107,547 Total Expenditures105,275 105,275 (2,272) ‐2.11%DAKOTA NATURE PARK22,944 22,112 25,736 25,736 Revenues25,736 25,736 ‐ 0.00%22,944 22,112 25,736 25,736 Total Revenues25,736 25,736 ‐ 0.00%34,898 46,026 53,979 53,979 Personal Services61,444 61,444 7,465 13.83%16,439 18,418 26,537 26,537 Other Expenditures24,428 23,928 (2,609) ‐9.83%‐ ‐ 30,500 30,500 Capital Expenditures17,000 7,000 (23,500) ‐77.05%51,337 64,444 111,016 111,016 Total Expenditures102,872 92,372 (18,644) ‐16.79%AQUATIC CENTER 182,287 188,661 182,000 182,000 Revenues187,000 187,000 5,000 2.75%182,287 188,661 182,000 182,000 Total Revenues187,000 187,000 5,000 2.75%232,015 221,563 249,001 249,001 Personal Services252,670 252,670 3,669 1.47%113,177 126,672 124,159 124,159 Other Expenditures134,316 144,316 20,157 16.23%51,086 10,500 37,000 118,700 Capital Expenditures40,000 25,000 (93,700) ‐78.94%396,278 358,735 410,160 491,860 Total Expenditures426,986 421,986 (69,874) ‐14.21%RECREATION DEPARTMENT96,043 122,754 99,200 99,200 Revenues100,200 100,200 1,000 1.01%96,043 122,754 99,200 99,200 Total Revenues100,200 100,200 1,000 1.01%161,509 188,900 222,418 222,418 Personal Services228,016 228,016 5,598 2.52%72,827 104,970 106,643 110,393 Other Expenditures107,706 105,861 (4,532) ‐4.11%‐ ‐ 8,000 8,000 Capital Expenditures24,000 24,000 16,000 200.00%234,336 293,870 337,061 340,811 Total Expenditures359,722 357,877 17,066 5.01%4 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017PARKS DEPARTMENT134,341 74,703 39,433 39,433 Revenues 38,433 38,433 (1,000) ‐2.54%134,341 74,703 39,433 39,433 Total Revenues38,433 38,433 (1,000) ‐2.54%791,147 810,184 806,897 806,897 Personal Services820,541 820,541 13,644 1.69%316,249 295,159 462,279 462,279 Other Expenditures388,073 381,073 (81,206) ‐17.57%720,536 781,819 552,200 685,431 Capital Expenditures874,000 427,000 (258,431) ‐37.70%1,827,932 1,887,162 1,821,376 1,954,607 Total Expenditures2,082,614 1,628,614 (325,993) ‐16.68%LARSONS ICE ARENA126,618 154,332 137,750 137,750 Revenues 145,750 151,500 13,750 9.98%126,618 154,332 137,750 137,750 Total Revenues145,750 151,500 13,750 9.98%141,783 140,141 229,953 229,953 Personal Services243,460 243,460 13,507 5.87%186,755 191,570 196,844 196,844 Other Expenditures218,717 218,717 21,873 11.11%40,625 44,270 35,300 35,300 Capital Expenditures132,900 132,900 97,600 276.49%369,163 375,981 462,097 462,097 Total Expenditures595,077 595,077 132,980 28.78%5 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017FORESTRY DEPARTMENT50,667 19,711 19,000 19,000 Revenues 19,000 19,000 ‐ 0.00%50,667 19,711 19,000 19,000 Total Revenues19,000 19,000 ‐ 0.00%348,939 360,273 399,013 399,013 Personal Services412,226 412,226 13,213 3.31%63,081 75,395 84,960 84,960 Other Expenditures86,010 85,010 50 0.06%225,180 49,358 105,000 105,000 Capital Expenditures84,500 84,500 (20,500) ‐19.52%637,200 485,026 588,973 588,973 Total Expenditures582,736 581,736 (7,237) ‐1.23%LIBRARY45,955 40,996 23,000 23,000 Revenues 23,000 23,000 ‐ 0.00%45,955 40,996 23,000 23,000 Total Revenues23,000 23,000 ‐ 0.00%712,493 733,707 758,856 758,856 Personal Services763,609 763,609 4,753 0.63%258,631 191,692 203,787 193,907 Other Expenditures202,526 190,026 (3,881) ‐2.00%124,032 241,347 128,800 128,800 Capital Expenditures131,150 123,650 (5,150) ‐4.00%1,095,156 1,166,746 1,091,443 1,081,563 Total Expenditures1,097,285 1,077,285 (4,278) ‐0.40%APPROPRIATION/SUBSIDIES191,478 30,352 100,000 100,000 Economic Incentive Grant100,000 100,000 ‐ 0.00%25,000 25,000 25,000 25,000 Community Cultural Subsidy30,000 25,000 ‐ 0.00%8,000 8,000 8,000 8,000 Community Band Subsidy8,000 8,000 ‐ 0.00%5,000 5,000 5,200 5,200 Safe Ride7,500 5,200 ‐ 0.00%75,000 75,000 78,000 78,000 Brookings Area Transit Authority80,000 80,000 2,000 2.56%10,000 10,000 10,000 10,000 Brookings Regional Humane Society10,000 9,000 (1,000) ‐10.00%‐ 22,000 22,000 22,000 Brookings Domestic Abuse Shelter16,500 16,500 (5,500) ‐25.00%‐ ‐ ‐ ‐ Brookings Community Theatre10,000 ‐ ‐ 0.00%‐ ‐ ‐ ‐ Brookings Farmers Market5,000 4,000 4,000 100.00%‐ ‐ ‐ ‐ Outdoor Adventure Center50,000 ‐ ‐ 0.00%207,200 207,264 207,200 207,200 School District Subsidy207,200 190,000 (17,200) ‐8.30%75,000 75,000 75,000 75,000 Boys & Girls Club Subsidy85,000 75,000 ‐ 0.00%2,500 2,500 3,000 3,000 Brookings County Youth Mentoring 5,000 3,000 ‐ 0.00%‐ 2,000 2,000 2,000 Brookings Crime Stoppers2,000 2,000 ‐ 0.00%195,000 195,000 195,000 195,000 Brookings Economic Dev Corp215,000 153,000 (42,000) ‐21.54%794,178 657,116 730,400 730,400 Total Other Expenditures831,200 670,700 (59,700) ‐8.17%237,246 229,650 229,680 229,680 Transfer out to Airport230,611 230,611 931 0.41%3,300,000 1,653,356 ‐ ‐ Transfer Out to 75% fund‐ ‐ ‐ 0.00%‐ ‐ 13,283 13,283 Transfer to Public Art Fund14,634 15,414 2,131 16.04%3,537,246 1,883,006 242,963 242,963 Total Transfers Out245,245 246,025 3,062 1.26%4,331,424 2,540,122 973,363 973,363 Total Expenditures1,076,445 916,725 (56,638) ‐5.82%6 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017TOTAL GENERAL FUND19,529,883 19,766,661 18,910,883 18,970,594 Revenues 19,556,351 19,593,051 622,457 3.28%5,497,052 5,044,500 3,275,000 3,308,671 Transfers In3,280,000 3,375,000 66,329 2.00%25,026,935 24,811,161 22,185,883 22,279,265 Total Revenues22,836,351 22,968,051 688,786 3.09%8,670,305 8,992,040 9,538,395 9,550,745 Personal Services9,904,051 9,896,383 345,638 3.62%10,034,207 10,500,452 10,774,897 10,872,703 Other Expenditures11,213,523 11,152,453 279,750 2.57%794,178 657,116 730,400 730,400 Appropriations/Subsidies831,200 670,700 (59,700) ‐8.17%3,458,580 2,798,949 1,328,250 1,634,456 Capital Expenditures2,013,400 1,541,400 (93,056) ‐5.69%3,537,246 1,883,006 242,963 242,963 Transfers Out245,245 246,025 3,062 1.26%26,494,516 24,831,563 22,614,905 23,031,267 Total Expenditures24,207,419 23,506,961 475,694 2.07%(1,467,581) (20,403) (429,022) (752,002) Addition to or (Use of) Existing Cash(1,371,068) (538,910) 213,092 ‐28.34%4,216,068$ Estimated "Unrestricted" Ending Cash Balance3,677,158$ 7 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 201725% SALES & USE TAX1,567,135 1,670,976 1,611,200 1,611,200 Revenues1,661,500 1,661,500 50,300 3.12%1,567,135 1,670,976 1,611,200 1,611,200 Total Revenues1,661,500 1,661,500 50,300 3.12%47,870 7,588 25,000 25,000 Economic Incentive Grant80,000 80,000 55,000 220.00%‐ ‐ 152,500 152,500 Chip Sealing308,000 308,000 155,500 101.97%‐ ‐ 1,023,500 ‐ Building & Structures Fire‐ ‐ ‐ 0.00%‐ ‐ 3,700 3,700 Building & Structures Police3,700 3,700 ‐ 0.00%‐ ‐ 159,600 159,600 Machinery & Auto & Equip Fire208,000 208,000 48,400 30.33%‐ ‐ 240,035 240,035 Machinery & Auto & Equip Police109,055 73,255 (166,780) ‐69.48%‐ ‐ ‐ ‐ Other Capital ‐ Fire43,000 43,000 43,000 100.00%‐ ‐ ‐ ‐ Other Capital ‐ Police145,305 125,980 125,980 100.00%‐ ‐ 300,000 331,081 Street & Sidewalk Improve 50/50 (213/212) 846,500 846,500 515,419 155.68%2,172,511 1,365,968 210,268 1,762,397 Transfers Out269,556 270,004 (1,492,393) ‐84.68%2,220,381 1,373,556 2,114,603 2,674,313 Total Expenditures2,013,116 1,958,439 (715,874) ‐26.77%(653,246) 297,420 (503,403) (1,063,113) Addition to or (Use of) Existing Cash(351,616) (296,939) 766,174 ‐72.07%619,296$ Estimated "Unrestricted" Ending Cash Balance322,357$ 8 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 201775% PUBLIC IMPROVE/SALES & USE TAX4,746,541 4,968,196 4,886,462 6,769,921 Revenues 5,830,456 5,830,456 (939,465) ‐13.88%1,004,203 1,422,594 511,385 1,679,834 Transfers In592,583 592,583 (1,087,251) ‐64.72%5,750,744 6,390,790 5,397,847 8,449,755 Total Revenues6,423,039 6,423,039 (2,026,716) ‐23.99%45,611 44,974 ‐ ‐ Consulting‐ ‐ ‐ 0.00%341,109 22,764 452,500 200,000 Job Creation &Incentive Payments250,000 250,000 50,000 25.00%1,977,813 2,394,349 2,396,754 2,396,754 Debt Service2,394,242 2,394,242 (2,512) ‐0.10%‐ ‐ 152,500 152,500 Chip Sealing‐ ‐ (152,500) ‐100.00%2,364,533 2,462,087 3,001,754 2,749,254 Total Other Expenditure2,644,242 2,644,242 (105,012) ‐3.82%100,000 100,000 100,000 100,000 Boys & Girls Club Capital Improve100,000 100,000 ‐ 0.00%150,000 150,000 150,000 150,000 SDSU Research Park150,000 150,000 ‐ 0.00%‐ ‐ 100,000 100,000 PAC II100,000 100,000 ‐ 0.00%‐ ‐ 50,000 50,000 Brookings Health System50,000 50,000 ‐ 0.00%‐ 12,000 ‐ ‐ BATA Grant Match‐Bus15,000 15,000 15,000 100.00%250,000 262,000 400,000 400,000 Total Appropriations415,000 415,000 15,000 3.75%470,442 28,922 2,145,000 1,523,214 Capital Expenditure3,235,200 3,235,200 1,711,986 112.39%3,136,410 2,695,528 945,975 3,209,975 Transfers Out646,352 633,582 (2,576,393) ‐80.26%6,221,385 5,448,537 6,492,729 7,882,443 Total Expenditures6,940,794 6,928,024 (954,419) ‐12.11%(470,641) 942,253 (1,094,882) 567,312 Addition to or (Use of) Existing Cash(517,755) (504,985) (1,072,297) ‐189.01%1,495,490$ Estimated "Unrestricted" Ending Cash Balance990,505$ 9 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017E 911466,860 484,957 454,000 454,000 Revenues 486,000 486,000 32,000 7.05%174,432 251,800 193,000 193,000 Transfers In257,000 257,000 64,000 33.16%641,292 736,757 647,000 647,000 Total Revenues743,000 743,000 96,000 14.84%551,152 569,580 617,530 617,530 Personal Services647,798 647,798 30,268 4.90%79,180 83,798 95,300 95,300 Other Expenditures94,600 94,600 (700) ‐0.73%73,417 4,050 7,950 7,950 Capital Expenditures12,550 12,550 4,600 57.86%16,982 ‐ ‐ ‐ Transfers Out‐ ‐ ‐ 0.00%720,731 657,428 720,780 720,780 Total Expenditures754,948 754,948 34,168 4.74%(79,439) 79,329 (73,780) (73,780) Addition to or (Use of) Existing Cash(11,948) (11,948) 61,832 ‐83.81%SWIFTEL CENTER1,978,059 2,058,688 2,052,979 2,052,979 Revenues2,462,802 2,462,802 409,823 19.96%751,492 802,744 704,950 704,950 Transfers In709,441 709,441 4,491 0.64%2,729,551 2,861,432 2,757,929 2,757,929 Total Revenues3,172,243 3,172,243 414,314 15.02%2,347,212 2,457,994 2,457,929 2,457,929 Other Expenditures2,872,243 2,872,243 414,314 16.86%376,492 1,543,369 300,000 300,000 Capital Expenditures300,000 300,000 ‐ 0.00%2,723,704 4,001,363 2,757,929 2,757,929 Total Expenditures3,172,243 3,172,243 414,314 15.02%5,847 (1,139,931) ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%10 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017LIBRARY FINES22,713 24,340 25,000 25,000 Revenues 25,000 25,000 ‐ 0.00%22,713 24,340 25,000 25,000 Total Revenues25,000 25,000 ‐ 0.00%25,308 31,807 30,000 30,000 Other Expenditures30,000 30,000 ‐ 0.00%25,308 31,807 30,000 30,000 Total Expenditures30,000 30,000 ‐ 0.00%(2,595) (7,467) (5,000) (5,000) Addition to or (Use of) Existing Cash(5,000) (5,000) ‐ 0.00%LIBRARY DONATIONS40,942 18,345 35,500 35,500 Revenues35,500 35,500 ‐ 0.00%40,942 18,345 35,500 35,500 Total Revenues35,500 35,500 ‐ 0.00%38,213 25,733 33,000 33,000 Other Expenditures33,000 33,000 ‐ 0.00%38,213 25,733 33,000 33,000 Total Expenditures33,000 33,000 ‐ 0.00%2,729 (7,388) 2,500 2,500 Addition to or (Use of) Existing Cash2,500 2,500 ‐ 0.00%11 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017SPECIAL ASSESSMENT564,235 136,257 233,036 233,036 Revenues 174,745 174,745 (58,291) ‐25.01%1,608,491 1,052,618 ‐ ‐ Transfers In‐ ‐ ‐ 0.00%2,172,726 1,188,875 233,036 233,036 Total Revenues174,745 174,745 (58,291) ‐25.01%50,238 76,305 270,185 125,000 Capital Expenditures1,650,000 1,650,000 1,525,000 1220.00%‐ 600,163 151,265 151,266 Transfers Out63,874 63,874 (87,392) ‐57.77%50,238 676,468 421,450 276,266 Total Expenditures1,713,874 1,713,874 1,437,608 520.37%2,122,488 512,407 (188,414) (43,230) Addition to or (Use of) Existing Cash(1,539,129) (1,539,129) (1,495,899) 3460.33%STORM DRAINAGE1,075,522 901,192 857,750 961,870 Revenues960,195 960,195 (1,675) ‐0.17%345,120 ‐ ‐ ‐ Transfers In‐ ‐ ‐ 0.00%1,420,642 901,192 857,750 961,870 Total Revenues960,195 960,195 (1,675) ‐0.17%81,993 68,011 96,709 96,709 Personal Services102,047 102,047 5,338 5.52%290,166 376,291 414,641 414,641 Other Expenditures465,695 465,695 51,054 12.31%319,100 299,461 1,220,000 1,100,000 Capital Expenditures1,570,000 1,570,000 470,000 42.73%427,930 ‐ ‐ ‐ Transfers Out‐ ‐ ‐ ‐ 1,119,189 743,763 1,731,350 1,611,350 Total Expenditures2,137,742 2,137,742 526,392 32.67%301,453 157,429 (873,600) (649,480) Addition to or (Use of) Existing Cash(1,177,547) (1,177,547) (528,067) 81.31%12 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 20173rd PENNY SALES TAX853,897 946,688 871,500 871,500 Revenues 951,500 951,500 80,000 9.18%50,000 ‐ ‐ ‐ Transfers In‐ ‐ ‐ 0.00%903,897 946,688 871,500 871,500 Total Revenues951,500 951,500 80,000 9.18%19,980 ‐ 28,884 28,884 Televised Contracted Services28,884 28,884 ‐ 0.00%16,683 ‐ 20,500 20,500 Website Contracted Services16,500 16,500 (4,000) ‐19.51%5,168 1,909 6,600 6,600 Travel & Lodging6,600 6,600 ‐ 0.00%8,885 9,152 9,450 9,450 First District Membership 9,450 9,450 ‐ 0.00%210,000 210,000 262,500 262,500 Chambers Visitors Bureau205,000 205,000 (57,500) ‐21.90%27,000 27,000 27,000 27,000 Brookings Chamber Promotional27,000 27,000 ‐ 0.00%13,671 10,989 11,000 11,000 Christmas Decorations 11,000 11,000 ‐ 0.00%13,000 15,000 15,000 15,000 4th of July Fireworks Display15,000 15,000 ‐ 0.00%‐ ‐ 20,000 20,000 SDSU Student Visitor Promotion50,000 50,000 30,000 150.00%212 7,436 10,000 10,000 Promotion of City10,000 10,000 ‐ 0.00%50,000 30,000 25,000 25,000 Downtown at Sundown30,000 30,000 5,000 20.00%‐ ‐ 20,000 20,000 Brookings Economic Dev Corp62,000 62,000 42,000 210.00%25,000 25,000 25,000 25,000 Brookings Downtown Inc.50,000 ‐ (25,000) ‐100.00%‐ 42,734 50,000 67,250 Downtown Acceleration Program50,000 50,000 (17,250) ‐25.65%‐ 10,000 ‐ ‐ Spark Brookings, LLC‐ ‐ ‐ 0.00%‐ 10,000 ‐ ‐ SD Humanities Council10,000 10,000 10,000 100.00%375,000 375,000 404,950 404,950 Transfers Out409,441 409,441 4,491 1.11%764,599 774,220 935,884 953,134 Total Expenditures990,875 940,875 (12,259) ‐1.29%139,298 172,468 (64,384) (81,634) Addition to or (Use of) Existing Cash(39,375) 10,625 92,259 ‐113.02%969,754$ Estimated Ending Cash Balance980,379$ 13 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017PILLOW TAX221,072 263,238 400,350 400,350 Revenues 400,350 400,350 ‐ 0.00%221,072 263,238 400,350 400,350 Total Revenues400,350 400,350 ‐ 0.00%214,431 215,128 221,900 221,900 Other Expenditures285,500 285,500 63,600 28.66%214,431 215,128 221,900 221,900 Total Expenditures285,500 285,500 63,600 28.66%6,641 48,110 178,450 178,450 Addition to or (Use of) Existing Cash114,850 114,850 (63,600) ‐35.64%PUBLIC ART FUND‐ 50 ‐ ‐ Revenues‐ ‐ ‐ 0.00%‐ ‐ 53,987 53,987 Transfers In63,352 56,401 2,414 4.47%‐ 50 53,987 53,987 Total Revenues63,352 56,401 2,414 100.00%‐ ‐ ‐ ‐ Capital Expenditures‐ ‐ ‐ 0.00%‐ ‐ ‐ ‐ Total Expenditures‐ ‐ ‐ 0.00%‐ 50 53,987 53,987 Addition to or (Use of) Existing Cash63,352 56,401 2,414 4.47%14 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017TIF DIST #1 DEBT SERVICE/INNOVA308,042 355,443 448,328 415,023 Revenues 425,000 425,000 9,977 2.40%308,042 355,443 448,328 415,023 Total Revenues425,000 425,000 9,977 2.40%Debt Service87,521 80,733 448,328 415,023 Transfers Out425,000 425,000 9,977 2.40%87,521 80,733 448,328 415,023 Total Expenditures425,000 425,000 9,977 2.40%220,521 274,710 ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%TIFDIST #3 DEBT SERVICE/VALLEY VIEW199,681 207,570 216,832 203,875 Revenues203,800 203,800 (75) ‐0.04%199,681 207,570 216,832 203,875 Total Revenues203,800 203,800 (75) ‐0.04%200,698 207,851 216,832 203,875 Debt Service203,800 203,800 (75) ‐0.04%200,698 207,851 216,832 203,875 Total Expenditures203,800 203,800 (75) ‐0.04%(1,017) (281) ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%TIF DIST #4 DEBT SERVICE/SIELER82,199 82,482 84,380 78,956 Revenues78,900 78,900 (56) ‐0.07%82,199 82,482 84,380 78,956 Total Revenues78,900 78,900 (56) ‐0.07%82,199 81,066 84,380 78,956 Debt Service78,900 78,900 (56) ‐0.07%82,199 81,066 84,380 78,956 Total Expenditures78,900 78,900 (56) ‐0.07%‐ 1,416 ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%15 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017TIF DIST # 5 DEBT SERVICE/32ND AVE14,194 13,438 16,130 21,544 Revenues22,000 22,000 456 2.12%14,194 13,438 16,130 21,544 Total Revenues22,000 22,000 456 2.12%‐ ‐ 16,130 21,544 Debt Service22,000 22,000 456 2.12%‐ ‐ 16,130 21,544 Total Expenditures22,000 22,000 456 2.12%14,194 13,438 ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%TIF DIST #6 DEBT SERVICE/BEL DIGESTER101,380 182,509 260,120 244,543 Revenues245,000 245,000 457 0.19%101,380 182,509 260,120 244,543 Total Revenues245,000 245,000 457 0.19%‐ 100,000 260,120 244,543 Transfers Out245,000 245,000 457 0.19%‐ 100,000 260,120 244,543 Total Expenditures245,000 245,000 457 0.19%101,380 82,509 ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%TIE DIST # 7 DEBT SERVICE/S. MAIN‐ 89,805 100,000 283,709 Revenues283,709 283,709 ‐ 0.00%‐ 89,805 100,000 283,709 Total Revenues283,709 283,709 ‐ 0.00%‐ 89,805 100,000 283,709 Transfers Out283,709 283,709 ‐ 0.00%‐ 89,805 100,000 283,709 Total Expenditures283,709 283,709 ‐ 0.00%‐ ‐ ‐ ‐ Addition to or (Use of) Existing Cash‐ ‐ ‐ 0.00%16 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017BROOKINGS GATEWAY CAPITAL PROJECT391 487 ‐ ‐ Revenues‐ ‐ ‐ 0.00%‐ 275,000 365,000 365,000 Transfers In‐ ‐ (365,000) ‐100.00%391 275,487 365,000 365,000 Total Revenues‐ ‐ (365,000) ‐100.00%5,522 7,600 510,000 922,400 Other Expenditures210,000 210,000 (712,400) ‐77.23%‐ ‐ 105,000 210,000 Capital Expenditures20,000 20,000 (190,000) ‐90.48%5,522 7,600 615,000 1,132,400 Total Expenditures230,000 230,000 (902,400) ‐79.69%(5,131) 267,887 (250,000) (767,400) Addition to or (Use of) Existing Cash(230,000) (230,000) 537,400 ‐70.03%S MAIN AVE & 26th St & 20th St PROJECT20,069 8,165 ‐ ‐ Revenues500 500 500 0.00%955,625 44,595 ‐ 2,264,000 Transfers In‐ ‐ (2,264,000) ‐100.00%975,694 52,760 ‐ 2,264,000 Total Revenues500 500 (2,263,500) ‐99.98%55,973 ‐ ‐ ‐ Other Expenditures‐ ‐ ‐ 0.00%725,351 ‐ ‐ 1,000,000 Capital Expenditures1,264,000 1,264,000 264,000 26.40%1,953,611 ‐ ‐ ‐ Transfers Out‐ ‐ ‐ 0.00%2,734,935 ‐ ‐ 1,000,000 Total Expenditures1,264,000 1,264,000 264,000 26.40%(1,759,241) 52,760 ‐ 1,264,000 Addition to or (Use of) Existing Cash(1,263,500) (1,263,500) (2,527,500) ‐199.96%17 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017LIQUOR STORE4,184,160 4,344,737 4,522,000 4,522,000 Revenues4,650,364 4,650,364 128,364 2.84%4,184,160 4,344,737 4,522,000 4,522,000 Total Revenues4,650,364 4,650,364 128,364 2.84%309,496 369,401 383,768 383,768 Personnel Services390,457 390,457 6,689 1.74%3,260,938 3,437,579 3,426,617 3,426,617 Other Expenditures3,640,000 3,640,000 213,383 6.23%3,217 11,295 1,100 1,100 Capital Expenditures1,100 1,100 ‐ 0.00%375,000 352,250 400,011 400,011 Transfers Out400,011 425,011 25,000 6.25%3,948,651 4,170,525 4,211,496 4,211,496 Total Expenditures4,431,568 4,456,568 245,072 5.82%235,509 174,212 310,504 310,504 Addition to or (Use of) Existing Cash218,796 193,796 (116,708) ‐37.59%AIRPORT1,460,334 97,504 1,134,380 1,134,380 Revenues 129,051 129,051 (1,005,329) ‐88.62%340,016 321,494 429,680 429,680 Transfers In345,111 345,111 (84,569) ‐19.68%1,800,350 418,998 1,564,060 1,564,060 Total Revenues474,162 474,162 (1,089,898) ‐69.68%129,286 138,774 152,750 152,750 Personnel Services169,700 169,700 16,950 11.10%69,402 86,759 107,833 107,833 Other Expenditures104,462 104,462 (3,371) ‐3.13%‐ 89,091 1,301,500 1,301,500 Capital Expenditures200,000 200,000 (1,101,500) ‐84.63%198,688 314,624 1,562,083 1,562,083 Total Expenditures474,162 474,162 (1,087,921) ‐69.65%1,601,662 104,374 1,977 1,977 Addition to or (Use of) Existing Cash‐ ‐ (1,977) ‐100.00%18 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017EDGEBROOK GOLF COURSE328,708 397,603 416,828 416,828 Revenues 417,488 423,488 6,660 1.60%433,816 105,645 162,500 162,500 Transfers In302,101 297,510 135,010 83.08%762,524 503,248 579,328 579,328 Total Revenues719,589 720,998 141,670 24.45%257,004 253,143 269,091 269,091 Personnel Services271,157 271,157 2,066 0.77%193,900 265,185 246,616 246,616 Other Expenditures248,045 252,045 5,429 2.20%‐ 10,390 62,500 62,500 Capital Expenditures200,100 196,100 133,600 213.76%450,904 528,718 578,207 578,207 Total Expenditures719,302 719,302 141,095 24.40%311,620 (25,470) 1,121 1,121 Addition to or (Use of) Existing Cash287 1,696 575 51.29%SOLID WASTE COLLECTIONS1,154,560 1,173,924 1,140,950 1,140,950 Revenues1,179,800 1,179,800 38,850 3.41%1,154,560 1,173,924 1,140,950 1,140,950 Total Revenues1,179,800 1,179,800 38,850 3.41%407,747 455,873 468,088 468,088 Personnel Services480,036 480,036 11,948 2.55%495,662 499,930 517,991 517,991 Other Expenditures543,667 543,667 25,676 4.96%‐ ‐ ‐ ‐ Capital Expenditures210,000 210,000 210,000 100.00%‐ ‐ ‐ ‐ Transfers Out2,100 2,100 2,100 100.00%903,409 955,803 986,079 986,079 Total Expenditures1,235,803 1,235,803 249,724 25.32%251,151 218,121 154,871 154,871 Addition to or (Use of) Existing Cash(56,003) (56,003) (210,874) ‐136.16%LANDFILL 2,703,323 2,610,961 2,313,270 2,313,270 Revenues2,381,370 2,381,370 68,100 2.94%2,703,323 2,610,961 2,313,270 2,313,270 Total Revenues2,381,370 2,381,370 68,100 2.94%448,086 483,168 483,932 483,932 Personnel Services496,234 496,234 12,302 2.54%198,283 416,022 470,355 470,355 Other Expenditures450,149 450,149 (20,206) ‐4.30%‐ 8,007 695,000 695,000 Capital Expenditures610,000 610,000 (85,000) ‐12.23%575,000 575,000 604,950 604,950 Transfers Out604,100 629,100 24,150 3.99%1,221,369 1,482,197 2,254,237 2,254,237 Total Expenditures2,160,483 2,185,483 (68,754) ‐3.05%1,481,954 1,128,764 59,033 59,033 Addition to or (Use of) Existing Cash220,887 195,887 136,854 231.83%19 Budget Budget2015 2016 2017 2017 2018 2018 Change ChangeActual Actual Adopted Estimated Description Requested Proposed + /(‐)%Proposed 18/Estimated 2017RESEARCH & TECHNOLOGY CENTER176,791 189,635 179,270 179,270 Revenues160,745 160,745 (18,525) ‐10.33%176,791 189,635 179,270 179,270 Total Revenues160,745 160,745 (18,525) ‐10.33%66,465 76,345 73,789 73,789 Other Expenditures81,778 74,578 789 1.07%75,000 105,000 120,000 120,000 Transfers Out75,000 120,000 ‐ 0.00%141,465 181,345 193,789 193,789 Total Expenditures156,778 194,578 789 0.41%35,326 8,290 (14,519) (14,519) Addition to or (Use of) Existing Cash3,967 (33,833) (19,314) 133.03%20 Budget Budget2015 2016 2017 20172018 2018Change ChangeActual Actual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%NONDEPARTMENTAL REVENUE2,789,428$ 2,899,195$ 3,020,000$ 3,020,000$ 101‐000‐4‐111‐01Current Real Estate Taxes3,113,000$ 3,113,000$ 93,000$ 3.08%15,671 6,341 20,000 20,000 101‐000‐4‐111‐02Delinquent Real Estate Taxes10,000 10,000 (10,000)$ ‐50.00%28,994 27,035 30,000 30,000 101‐000‐4‐111‐07Mobile Home Taxes30,000 30,000 ‐$ 0.00%70,462 76,632 80,000 80,000 101‐000‐4‐111‐09Bank Franchise Taxes80,000 80,000 ‐$ 0.00%6,327,828 6,630,466 6,428,000 6,428,000 101‐000‐4‐113‐001st Penny Sales & Use Tax6,620,000 6,620,000 192,000$ 2.99%3,682 2,591 3,650 3,650 101‐000‐4‐119‐01Taxes/Penalties2,500 2,500 (1,150)$ ‐31.51%31,750 38,750 31,500 31,500 101‐000‐4‐221‐01Licenses/Liquor30,250 30,250 (1,250)$ ‐3.97%6,250 6,700 6,250 6,250 101‐000‐4‐221‐02Licenses/Malt6,700 6,700 450$ 7.20%9,500 2,500 9,500 9,500 101‐000‐4‐221‐05 Licenses/Wine9,500 9,500 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐000‐4‐221‐07Licenses/Restaurant Liquor‐ 1,500 1,500$ 0.00%2,950 3,700 3,000 3,000 101‐000‐4‐221‐08Licenses/Temporary Liquor2,000 2,750 (250)$ ‐8.33%675 150 ‐ ‐ 101‐000‐4‐221‐09Licenses/Liquor Transfers‐ ‐ ‐$ 0.00%8,600 8,350 8,600 8,600 101‐000‐4‐221‐10Licenses/Video Lottery8,350 8,350 (250)$ ‐2.91%4,690 4,790 4,500 4,500 101‐000‐4‐221‐11Licenses/Temporary Merchants4,790 4,790 290$ 6.44%906 981 900 900 101‐000‐4‐221‐12Licenses/Plumbers900 900 ‐$ 0.00%710 1,642 700 700 101‐000‐4‐221‐13 Licenses/Miscellaneous1,000 1,000 300$ 42.86%2,019 1,900 1,750 1,750 101‐000‐4‐221‐14Licenses/Transient Merchants1,750 1,750 ‐$ 0.00%779,090 ‐ ‐ ‐ 101‐000‐4‐334‐02Surface Trans Prog (STP) Grant‐ ‐ ‐$ 0.00%137,571 143,839 135,000 135,000 101‐000‐4‐335‐03 State Liquor Tax143,000 145,000 10,000$ 7.41%366,870 351,121 360,000 360,000 101‐000‐4‐335‐04State/Hwy & Bridge Tax350,000 355,000 (5,000)$ ‐1.39%1,488 1,560 1,500 1,500 101‐000‐4‐335‐08State/Amusement Tax1,500 1,500 ‐$ 0.00%109,223 120,267 125,000 125,000 101‐000‐4‐338‐01County/Hwy & Bridge Tax120,000 125,000 ‐$ 0.00%59,691 62,457 60,000 60,000 101‐000‐4‐338‐03 County/Wheel Tax62,000 62,000 2,000$ 3.33%3,979 3,979 4,000 4,000 101‐000‐4‐338‐04County/Road Tax4,000 4,000 ‐$ 0.00%216 ‐ ‐ ‐ 101‐000‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%230 3,580 1,000 1,000 101‐000‐4‐441‐09Miscellaneous3,000 3,000 2,000$ 200.00%190 3,352 1,000 1,000 101‐000‐4‐446‐08Reimbursed Expense3,000 3,000 2,000$ 200.00%‐ ‐ ‐ ‐ 101‐000‐4‐446‐10Donations‐ ‐ ‐$ 0.00%111,960 82,606 115,000 115,000 101‐000‐4‐661‐00Interest Income90,000 100,000 (15,000)$ ‐13.04%6,774 14,356 7,000 7,000 101‐000‐4‐661‐01Money Market Interest Income14,000 14,000 7,000$ 100.00%‐ ‐ ‐ ‐ 101‐000‐4‐661‐02Tax Increment Interest‐ ‐ ‐$ 0.00%‐ ‐ 500 500 101‐000‐4‐662‐01Rental Income‐ ‐ (500)$ ‐100.00%38,329 39,479 39,400 39,400 101‐000‐4‐662‐12Cell Tower Rental40,600 40,600 1,200$ 3.05%‐ ‐ ‐ ‐ 101‐000‐4‐663‐50Bond Proceeds‐ ‐ ‐$ 0.00%‐ ‐ 5,000 5,000 101‐000‐4‐664‐00Sale of Fixed Assets5,000 5,000 ‐$ 0.00%‐ 308,957 ‐ ‐ 101‐000‐4‐665‐00Gain on sale of ind land‐$ 0.00%215,686 213,071 220,000 220,000 101‐000‐4‐669‐00Franchise Fees220,000 220,000 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐000‐4‐669‐02Miscellaneous‐ ‐ ‐$ 0.00%73,423 97,515 67,000 67,000 101‐000‐4‐669‐08Workers Compensation Refund70,000 76,700 9,700$ 14.48%8,092 ‐ ‐ ‐ 101‐000‐4‐691‐40Insurance Refunds‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐000‐4‐692‐00Other Financing Sources‐ ‐ ‐$ 0.00%11,216,927 11,157,862 10,789,750 10,789,750 Total Revenue11,046,840 11,077,790 288,040$ 2.67%‐ 50,000 ‐ 33,671 101‐000‐6‐700‐00Transfer in to General Fund‐ ‐ (33,671)$ ‐100.00%200,000 277,250 300,000 300,000 101‐000‐6‐700‐01Transfer in from Liquor Fund300,000 325,000 25,000$ 8.33%575,000 575,000 600,000 600,000 101‐000‐6‐700‐02Transfer in from Landfill600,000 625,000 25,000$ 4.17%Proposed/amended1 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%1,020,636 925,700 ‐ ‐ 101‐000‐6‐700‐03 Transfer In 75% S&U Tax‐ ‐ ‐$ N/A1,471,416 906,550 ‐ ‐ 101‐000‐6‐700‐04Transfer in 25% Sales & Use‐ ‐ ‐$ N/A75,000 105,000 120,000 120,000 101‐000‐6‐700‐05 Transfer in from Res & Tech75,000 120,000 ‐$ 0.00%2,155,000 2,205,000 2,255,000 2,255,000 101‐000‐6‐700‐08Transfer in from BMU2,305,000 2,305,000 50,000$ 2.22%5,497,052 5,044,500 3,275,000 3,308,671 Total Transfers In3,280,000 3,375,000 66,329$ 2.00%16,713,979 16,202,362 14,064,750 14,098,421 Total Revenues & Transfers In14,326,840 14,452,790 354,369 4.67%2 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%MAYOR AND COUNCIL55,275 54,087 54,900 54,900 101‐401‐5‐101‐00Regular Pay54,900 54,900 ‐$ 0.00%4,200 4,163 4,200 4,200 101‐401‐5‐101‐08Technology Allowance4,200 4,200 ‐$ 0.00%4,550 4,470 4,521 4,521 101‐401‐5‐120‐00FICA4,521 4,521 ‐$ 0.00%144 145 170 170 101‐401‐5‐123‐00Group Insurance170 170 ‐$ 0.00%197 225 230 230 101‐401‐5‐130‐00Workmans Compensation233 233 3$ 1.30%64,366 63,090 64,021 64,021 Total Personnel Services64,024 64,024 3$ 0.00%1,052 1,151 1,267 1,267 101‐401‐5‐421‐00Insurance‐ ‐ (1,267)$ ‐100.00%‐ 8,830 30,000 30,000 101‐401‐5‐422‐03 Consulting/Engineering20,000 20,000 (10,000)$ ‐33.33%1,905 4,577 4,000 4,000 101‐401‐5‐426‐01Office Supplies4,000 4,000 ‐$ 0.00%18,877 10,884 22,500 22,500 101‐401‐5‐427‐01Travel & Lodging24,500 24,500 2,000$ 8.89%6,843 3,390 7,500 7,500 101‐401‐5‐427‐02Registration & Training7,500 7,500 ‐$ 0.00%4,928 6,167 ‐ ‐ 101‐401‐5‐428‐00Sustainability Council‐ ‐ ‐$ 0.00%56 56 500 500 101‐401‐5‐428‐01Telephone500 500 ‐$ 0.00%5,157 4,319 4,000 4,000 101‐401‐5‐429‐00Miscellaneous4,000 4,000 ‐$ 0.00%1,861 1,861 2,000 2,000 101‐401‐5‐429‐01Membership & Dues2,000 2,000 ‐$ 0.00%‐ ‐ 7,000 7,000 101‐401‐5‐856‐29Open Government Forum7,000 7,000 ‐$ 0.00%3,281 ‐ 3,500 3,500 101‐401‐5‐856‐63 Volunteer Recognition4,000 4,000 500$ 14.29%43,960 41,235 82,267 82,267 Total Other Expenditures73,500 73,500 (8,767)$ ‐10.66%108,326 104,325 146,288 146,288 Total Expenditures137,524 137,524 (8,764)$ ‐5.99%3 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%CITY CLERK7,292 27,220 27,192 27,192 101‐403‐4‐334‐09Grants 27,192 27,192 ‐$ 0.00%8,523 10,070 6,180 6,180 101‐403‐4‐441‐08Reimbursed Expense6,180 6,180 ‐$ 0.00%78 ‐ ‐ ‐ 101‐403‐4‐669‐02Miscellaneous Revenue‐ ‐ ‐$ 0.00%15,893 37,290 33,372 33,372 Total Revenue33,372 33,372 ‐$ 0.00%173,803 182,662 188,283 188,283 101‐403‐5‐101‐00Regular Pay191,102 191,102 2,819$ 1.50%5,555 ‐ 3,000 3,000 101‐403‐5‐101‐01Temporary Pay3,000 3,000 ‐$ 0.00%(202) 229 2,000 2,000 101‐403‐5‐101‐04Overtime Pay2,000 1,000 (1,000)$ ‐50.00%‐ 80 900 900 101‐403‐5‐101‐10Wellness900 900 ‐$ 0.00%12,452 13,073 14,931 14,931 101‐403‐5‐120‐00FICA15,494 15,420 489$ 3.28%10,427 10,969 11,471 11,471 101‐403‐5‐121‐09Retirement11,972 11,900 429$ 3.74%27,190 27,043 30,041 30,041 101‐403‐5‐123‐00Group Insurance27,298 27,298 (2,743)$ ‐9.13%567 595 669 669 101‐403‐5‐130‐00Workmans Compensation776 776 107$ 15.99%229,792 234,651 251,295 251,295 Total Personnel Services252,542 251,396 101$ 0.04%451 493 543 543 101‐403‐5‐421‐00Insurance‐ ‐ (543)$ ‐100.00%8,618 9,371 17,000 17,000 101‐403‐5‐423‐01Publication & Recording Fees17,000 16,000 (1,000)$ ‐5.88%3,154 6,328 6,000 6,000 101‐403‐5‐423‐03 Ordinance & Codification Fees6,000 6,000 ‐$ 0.00%1,703 5,163 5,000 5,000 101‐403‐5‐425‐01Maintenance Office Equipment6,500 6,500 1,500$ 30.00%1,838 3,331 4,100 4,100 101‐403‐5‐426‐01Office Supplies4,100 4,100 ‐$ 0.00%17,243 23,137 21,000 21,000 101‐403‐5‐426‐02Election Expense21,000 21,000 ‐$ 0.00%2,487 3,341 3,200 3,200 101‐403‐5‐427‐01Travel & Lodging3,200 3,200 ‐$ 0.00%338 729 1,000 1,000 101‐403‐5‐427‐02Registration & Training1,000 1,000 ‐$ 0.00%200 213 300 300 101‐403‐5‐428‐01Telephone300 300 ‐$ 0.00%9,573 7,658 9,284 9,284 101‐403‐5‐428‐02Public Education Human Rights11,784 11,784 2,500$ 26.93%3,686 2,699 3,577 3,577 101‐403‐5‐428‐04Public Education Disability3,577 3,577 ‐$ 0.00%10,174 34,239 30,000 30,000 101‐403‐5‐428‐57Public Education Historic30,000 30,000 ‐$ 0.00%155 160 750 750 101‐403‐5‐429‐01Membership & Dues750 750 ‐$ 0.00%‐ ‐ 5,000 5,000 101‐403‐5‐430‐01Sustainability Council5,000 5,000 ‐$ 0.00%‐ 63,549 27,000 30,451 101‐403‐5‐430‐02Bike Advisory Committee3,500 3,500 (26,951)$ ‐88.51%59,620 160,411 133,754 137,205 Total Other Expenditures113,711 112,711 (24,494)$ ‐17.85%‐ ‐ ‐ ‐ 101‐403‐5‐950‐01Website Maintenance25,000 ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Capital Expenditures25,000 ‐ ‐$ 0.00%289,412 395,062 385,049 388,500 Total Expenditures391,253 364,107 (24,393)$ ‐6.28%4 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%NON DEPARTMENTAL1,526,415 1,629,859 1,525,000 1,525,000 101‐405‐4‐381‐11Sales/OA‐Wine, Liquor1,630,000 1,630,000 105,000$ 6.89%4,719,556 4,910,308 4,700,000 4,700,000 101‐405‐4‐381‐31Sales/OA Beer4,920,000 4,920,000 220,000$ 4.68%2,540 2,386 2,500 2,500 101‐405‐4‐381‐97OA Mkrup/Brewpds3,000 3,000 500$ 20.00%471,479 492,383 470,000 470,000 101‐405‐4‐381‐98Markup 10%/OA Beer492,000 492,000 22,000$ 4.68%167,728 180,605 172,150 172,150 101‐405‐4‐381‐99Markup 11%/OA Wine‐Liquor179,300 179,300 7,150$ 4.15%‐ 11,433 ‐ ‐ 101‐405‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 6,887,718 7,226,974 6,869,650 6,869,650 Total Revenue7,224,300 7,224,300 354,650$ 5.16%11,363 (838) 6,750 6,750 101‐405‐5‐421‐05 Unemployment Claims2,000 2,000 (4,750)$ ‐70.37%41,212 45,919 28,000 28,000 101‐405‐5‐422‐03 Consulting/Engineering30,500 30,500 2,500$ 8.93%‐ 37,349 ‐ ‐ 101‐405‐5‐422‐07Televised Contracting Services‐ ‐ ‐$ 0.00%‐ 7,760 ‐ ‐ 101‐405‐5‐422‐08Website Contracted Services‐ ‐ ‐$ 0.00%9,611 9,945 10,244 10,244 101‐405‐5‐429‐01Membership Dues10,600 10,600 356$ 3.48%1,196 1,987 3,000 3,000 101‐405‐5‐429‐09Miscellaneous3,000 3,000 ‐$ 0.00%770 641 ‐ ‐ 101‐405‐5‐429‐18Bad Debt Expense1,000 1,000 1,000$ 0.00%1,550,984 1,613,138 1,525,000 1,525,000 101‐405‐5‐852‐07OA Purchases‐Wine, Liquor1,630,000 1,630,000 105,000$ 6.89%4,731,319 4,934,104 4,700,000 4,700,000 101‐405‐5‐852‐08OA‐Purchases Beer/Malt Beer4,920,000 4,920,000 220,000$ 4.68%2,650 5,145 5,500 5,500 101‐405‐5‐856‐45 Employee Recognition5,500 5,500 ‐$ 0.00%7,197 5,563 6,775 6,775 101‐405‐5‐856‐62Wellness Promotion6,775 6,500 (275)$ ‐4.06%‐ ‐ 10,000 10,000 101‐405‐5‐856‐96Matching Grant Expense10,000 10,000 ‐$ 0.00%‐ 11,683 5,000 5,000 101‐405‐5‐856‐97City Manager's Contingency Fund10,000 5,000 ‐$ 0.00%‐ ‐ 250,000 250,000 101‐405‐5‐856‐99Contingency Fund484,000 459,000 209,000$ 83.60%6,356,302 6,672,396 6,550,269 6,550,269 Total Other Expenditures7,113,375 7,083,100 532,831$ 8.13%8,900 ‐ ‐ 101‐405‐5‐910‐00Land‐ ‐ ‐$ 0.00%8,900 ‐ ‐ ‐ Total Capital Expenditures‐ ‐ ‐$ 0.00%6,365,202 6,672,396 6,550,269 6,550,269 Total Expenditures7,113,375 7,083,100 532,831$ 8.13%5 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%CITY MANAGER40,000 ‐ ‐ 10,000 101‐406‐4‐334‐00Grants‐ ‐ (10,000)$ ‐100.00%‐ ‐ ‐ 11 101‐406‐4‐441‐08Reimbursed Expense‐ ‐ (11)$ ‐100.00%40,000 ‐ ‐ 10,011 Total Revenue‐ ‐ (10,011)$ ‐100.00%148,073 210,744 227,299 227,299 101‐406‐5‐101‐00Regular Pay265,515 231,100 3,801$ 1.67%‐ 1,694 ‐ ‐ 101‐406‐5‐101‐01Temporary Pay‐ ‐ ‐$ 0.00%6,000 6,000 6,000 6,000 101‐406‐5‐101‐06Car Allowance6,000 6,000 ‐$ 0.00%314 252 350 350 101‐406‐5‐101‐10Wellness Benefit300 300 (50)$ ‐14.29%9,545 13,975 17,874 17,874 101‐406‐5‐120‐00FICA18,674 18,674 800$ 4.48%15,873 21,968 22,043 22,043 101‐406‐5‐121‐09Retirement22,700 22,700 657$ 2.98%5,432 8,218 12,089 12,089 101‐406‐5‐123‐00Group Insurance21,509 21,509 9,420$ 77.92%484 750 808 808 101‐406‐5‐130‐00Workmans Compensation947 947 139$ 17.20%185,721 263,601 286,463 286,463 Total Personnel Services335,645 301,230 14,767$ 5.15%150 329 362 362 101‐406‐5‐421‐00Insurance‐ ‐ (362)$ ‐100.00%2,552 3,110 3,000 3,000 101‐406‐5‐426‐01Office Supplies3,000 3,000 ‐$ 0.00%38 120 500 500 101‐406‐5‐426‐09Subscriptions/Books500 500 ‐$ 0.00%7,121 6,891 14,000 14,000 101‐406‐5‐427‐01Travel & Lodging14,000 12,000 (2,000)$ ‐14.29%1,746 2,755 5,000 5,000 101‐406‐5‐427‐02Registration & Training5,000 5,000 ‐$ 0.00%769 1,690 1,100 1,100 101‐406‐5‐428‐01Telephone1,300 1,300 200$ 18.18%2,211 2,201 3,700 3,700 101‐406‐5‐429‐01Membership & Dues3,700 3,700 ‐$ 0.00%‐ 1,498 ‐ ‐ 101‐406‐5‐429‐22Moving Expense‐ ‐ ‐$ 0.00%‐ 30,065 ‐ 11,335 101‐406‐5‐856‐05 Start Up Grant Exp‐ ‐ (11,335)$ ‐100.00%14,587 48,659 27,662 38,997 Total Other Expenditures27,500 25,500 (13,497)$ ‐34.61%200,308 312,260 314,125 325,460 Total Expenditures363,145 326,730 1,270$ 0.39%6 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%CITY ATTORNEY‐ ‐ ‐ ‐ 101‐412‐5‐422‐01Contracted Legal Services‐ ‐ 82,216 85,504 89,000 89,000 101‐412‐5‐422‐07Contracted Services92,482 92,482 3,482$ 3.91%9,835 90 10,000 10,000 101‐412‐5‐422‐08Litigation Expense10,000 10,000 ‐$ 0.00%2,857 3,123 4,000 4,000 101‐412‐5‐427‐01Travel & Lodging4,000 4,000 ‐$ 0.00%94,908 88,717 103,000 103,000 Total Expenditures106,482 106,482 3,482$ 3.38%7 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%HUMAN RESOURCES‐ ‐ ‐ ‐ 101‐414‐4‐334‐09Grant‐ ‐ ‐$ 0.00%4,143 3,523 2,000 2,000 101‐414‐4‐441‐08Reimbursed Expense2,000 2,000 ‐$ 0.00%4,143 3,523 2,000 2,000 Total Revenues2,000 2,000 ‐$ 0.00%125,835 135,115 142,109 142,109 101‐414‐5‐101‐00Regular Pay144,270 144,270 2,161$ 1.52%277 (159) ‐ ‐ 101‐414‐5‐101‐04Overtime Pay‐ ‐ ‐$ 0.00%‐ ‐ 300 300 101‐414‐5‐101‐10Wellness300 300 ‐$ 0.00%9,131 9,917 10,917 10,917 101‐414‐5‐120‐00FICA11,385 11,385 468$ 4.29%7,568 8,087 8,563 8,563 101‐414‐5‐121‐09Retirement8,929 8,929 366$ 4.27%21,628 18,034 16,950 16,950 101‐414‐5‐123‐00Group Insurance15,951 15,951 (999)$ ‐5.89%440 495 505 505 101‐414‐5‐130‐00Workmans Compensation578 578 73$ 14.46%4,683 5,794 5,945 5,945 101‐414‐5‐135‐00Employee Assistance Program6,651 6,651 706$ 11.88%169,562 177,283 185,289 185,289 Total Personnel Services188,064 188,064 2,775$ 1.50%144 331 365 365 101‐414‐5‐421‐00Insurance10 10 (355)$ ‐97.26%3,995 3,013 9,000 9,000 101‐414‐5‐422‐03 Consulting & Engineering9,000 9,000 ‐$ 0.00%2,742 2,370 3,150 3,150 101‐414‐5‐422‐14Cafeteria Plan Adm Fee3,150 3,000 (150)$ ‐4.76%12,031 12,779 10,400 10,400 101‐414‐5‐423‐01Publication & Recording Fees10,400 10,400 ‐$ 0.00%1,010 564 1,040 1,040 101‐414‐5‐425‐01Maintenance Office Equipment1,040 1,040 ‐$ 0.00%451 680 965 965 101‐414‐5‐426‐01Office Supplies965 965 ‐$ 0.00%‐ ‐ 870 870 101‐414‐5‐426‐09Subscriptions/Books450 450 (420)$ ‐48.28%944 1,701 2,225 2,225 101‐414‐5‐427‐01Travel & Lodging2,225 2,225 ‐$ 0.00%1,341 923 2,275 2,275 101‐414‐5‐427‐02Registration & Training2,275 2,275 ‐$ 0.00%125 1,104 130 130 101‐414‐5‐428‐01Telephone130 130 ‐$ 0.00%900 510 1,495 1,495 101‐414‐5‐429‐01Membership & Dues1,495 1,495 ‐$ 0.00%644 493 750 750 101‐414‐5‐429‐08Postage750 750 ‐$ 0.00%1,885 1,998 1,200 1,200 101‐414‐5‐429‐09Miscellaneous1,200 1,200 ‐$ 0.00%2,862 9,137 5,000 5,000 101‐414‐5‐429‐10Safety Program Training5,000 5,000 ‐$ 0.00%2,867 6,425 15,000 15,000 101‐414‐5‐429‐15 In‐House Training15,000 13,000 (2,000)$ ‐13.33%31,941 42,028 53,865 53,865 Total Other Expenditures53,090 50,940 (2,925)$ ‐5.43%201,503 219,311 239,154 239,154 ‐ Total Expenditures241,154 239,004 (150)$ ‐0.06%8 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%FINANCE OFFICE4,491 5,128 4,400 4,400 101‐415‐4‐441‐04Professional Services5,000 5,000 600$ 13.64%7,852 12,145 ‐ ‐ 101‐415‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%61 1 ‐ ‐ 101‐415‐4‐669‐02Miscellaneous Income‐ ‐ ‐$ 0.00%12,404 17,274 4,400 4,400 Total Revenue5,000 5,000 600$ 13.64%309,185 251,620 263,072 263,072 101‐415‐5‐101‐00Regular Pay273,486 273,486 10,414$ 3.96%1,706 351 1,000 1,000 101‐415‐5‐101‐04Overtime Pay1,000 1,000 ‐$ 0.00%‐ 389 900 900 101‐415‐5‐101‐10Wellness Benefit900 900 ‐$ 0.00%20,539 18,184 20,720 20,720 101‐415‐5‐120‐00FICA21,672 21,672 952$ 4.59%17,355 15,113 15,898 15,898 101‐415‐5‐121‐09Retirement16,998 16,998 1,100$ 6.92%39,788 30,802 36,953 36,953 101‐415‐5‐123‐00Group Insurance34,234 34,234 (2,719)$ ‐7.36%979 950 935 935 101‐415‐5‐130‐00Workmans Compensation1,074 1,074 139$ 14.87%389,552 317,409 339,478 339,478 Total Personnel Services349,364 349,364 9,886$ 2.91%601 658 724 724 101‐415‐5‐421‐00Insurance‐ ‐ (724)$ ‐100.00%45,780 57,830 56,600 56,600 101‐415‐5‐422‐02Contracted Auditing Services63,180 60,000 3,400$ 6.01%33,699 32,016 39,000 39,000 101‐415‐5‐422‐07Contracting Services39,440 39,000 ‐$ 0.00%2,535 2,383 2,700 2,700 101‐415‐5‐423‐01Publication/Recording Fees2,700 2,700 ‐$ 0.00%8,000 9,000 9,000 9,000 101‐415‐5‐426‐00Advance for Postage9,000 9,000 ‐$ 0.00%5,626 4,533 6,000 6,000 101‐415‐5‐426‐01Office Supplies6,000 6,000 ‐$ 0.00%95 50 1,200 1,200 101‐415‐5‐426‐09Subscriptions/Books1,200 900 (300)$ ‐25.00%6,344 2,898 5,500 5,500 101‐415‐5‐427‐01Travel & Lodging5,500 5,500 ‐$ 0.00%2,844 2,308 3,000 3,000 101‐415‐5‐427‐02Registration & Training3,000 3,000 ‐$ 0.00%540 105 100 100 101‐415‐5‐428‐01Telephone100 100 ‐$ 0.00%720 695 1,590 1,590 101‐415‐5‐429‐01Membership & Dues1,630 1,250 (340)$ ‐21.38%4,196 ‐ 550 550 101‐415‐5‐429‐09Miscellaneous550 550 ‐$ 0.00%110,980 112,476 125,964 125,964 Total Other Expenditures132,300 128,000 2,036$ 1.62%500,532 429,885 465,442 465,442 Total Expenditures481,664 477,364 11,922$ 2.56%9 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%INFORMATION TECHNOLOGY92,439 108,682 107,226 107,226 101‐416‐5‐101‐00Regular Pay109,567 109,567 2,341$ 2.18%3,102 607 2,500 2,500 101‐416‐5‐101‐04Overtime Pay1,500 1,500 (1,000)$ ‐40.00%‐ ‐ 400 400 101‐416‐5‐101‐10Wellness Benefit200 200 (200)$ ‐50.00%7,093 8,144 8,425 8,425 101‐416‐5‐120‐00FICA8,757 8,757 332$ 3.94%5,733 6,552 6,608 6,608 101‐416‐5‐121‐09Retirement6,869 6,869 261$ 3.95%8,640 9,961 16,972 16,972 101‐416‐5‐123‐00Group Insurance14,832 14,832 (2,140)$ ‐12.61%301 478 423 423 101‐416‐5‐130‐00Workmans Compensation484 484 61$ 14.42%117,308 134,424 142,554 142,554 Total Personnel Services142,209 142,209 (345)$ ‐0.24%199 404 445 445 101‐416‐5‐421‐00Insurance117 117 (328)$ ‐73.71%‐ ‐ ‐ ‐ 101‐416‐5‐422‐02Contracted Services3,575 3,575 3,575$ N/A6,881 13,819 15,961 15,961 101‐416‐5‐422‐07Software Services17,830 17,830 1,869$ 11.71%5,674 2,904 3,500 3,500 101‐416‐5‐426‐01Office Supplies3,500 3,500 ‐$ 0.00%‐ ‐ 500 500 101‐416‐5‐426‐09Subscriptions/Books500 500 ‐$ 0.00%454 248 2,500 2,500 101‐416‐5‐427‐01Travel & Lodging2,500 2,500 ‐$ 0.00%‐ 1,500 2,000 2,000 101‐416‐5‐427‐02Registration & Training2,000 2,000 ‐$ 0.00%15,125 11,987 12,927 12,927 101‐416‐5‐428‐01Telephone12,927 12,927 ‐$ 0.00%‐ ‐ 200 200 101‐416‐5‐429‐01Memberships & Dues200 200 ‐$ 0.00%56 ‐ 300 300 101‐416‐5‐429‐09Miscellaneous300 300 ‐$ 0.00%28,389 30,862 38,333 38,333 Total Other Expenditures43,449 43,449 5,116$ 13.35%‐ ‐ 10,000 10,000 101‐416‐5‐856‐97Contingency ‐ IT10,000 10,000 ‐$ 0.00%18,343 27,296 7,000 7,000 101‐416‐5‐940‐00Other Capital‐IT Equipment6,100 6,100 (900)$ ‐12.86%‐ ‐ 9,100 17,100 101‐416‐5‐940‐03 Other Capital‐City Clerk11,000 11,000 (6,100)$ ‐35.67%‐ 2,681 ‐ ‐ 101‐416‐5‐940‐06Other Capital‐City Manager2,100 2,100 2,100$ N/A‐ 1,419 ‐ ‐ 101‐416‐5‐940‐14Other Capital‐Human Resources‐ ‐ ‐$ 0.00%2,051 ‐ ‐ 8,000 101‐416‐5‐940‐15 Other Capital‐Finance12,200 12,200 4,200$ 52.50%‐ ‐ ‐ ‐ 101‐416‐5‐940‐16Other Capital‐Library4,400 11,900 11,900$ N/A6,888 7,817 9,050 9,050 101‐416‐5‐940‐19Other Capital‐Eng12,050 12,050 3,000$ 33.15%‐ 5,186 ‐ ‐ 101‐416‐5‐950‐01Capital less than $5,000‐IT‐ ‐ ‐$ 0.00%2,526 ‐ ‐ ‐ 101‐416‐5‐950‐18Capital less than $5,000‐C Dev‐ ‐ ‐$ 0.00%‐ 770 ‐ ‐ 101‐416‐5‐950‐19Capital less than $5,000‐Eng‐ ‐ ‐$ 0.00%92,678 8,760 ‐ ‐ 101‐416‐5‐950‐21Capital less than $5,000‐PD‐ ‐ ‐$ 0.00%3,192 ‐ ‐ ‐ 101‐416‐5‐950‐22Capital less than $5,000‐Fire ‐ ‐ ‐$ 0.00%‐ 1,429 ‐ ‐ 101‐416‐5‐950‐31Street/Computer Eqp‐ ‐ ‐$ 0.00%‐ 2,051 ‐ ‐ 101‐416‐5‐950‐51Capital less than $5,000‐Rec2,000 2,000 2,000$ N/A125,678 57,409 35,150 51,150 Total Capital Expenditures59,850 67,350 16,200$ 31.67%271,375 222,695 216,037 232,037 Total Expenditures245,508 253,008 20,971$ 9.04%10 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%GENERAL GOVERNMENT BUILDINGS1,750 ‐ ‐ ‐ 101‐417‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%1,750 ‐ ‐ ‐ Total Revenues‐ ‐ ‐$ 0.00%‐$ 18,640 17,108 18,819 18,819 101‐417‐5‐421‐00Insurance65,052 65,052 46,233$ 245.67%‐ ‐ 10,074 10,074 101‐417‐5‐422‐07Contracting Services10,074 10,074 ‐$ 0.00%2,146 3,344 3,100 3,100 101‐417‐5‐424‐01Equipment Rental3,100 3,100 ‐$ 0.00%1,171 1,078 3,000 3,000 101‐417‐5‐425‐01Maintenance Office Equipment3,000 3,000 ‐$ 0.00%2,173 331 500 500 101‐417‐5‐425‐05 Maintenance Building500 500 ‐$ 0.00%368 451 500 500 101‐417‐5‐426‐03 General Supplies500 500 ‐$ 0.00%2,478 2,613 2,640 2,640 101‐417‐5‐428‐02Electric & Water2,640 2,640 ‐$ 0.00%179 184 700 700 101‐417‐5‐428‐03 Heat700 700 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐417‐5‐429‐03 Cleaning Services‐ ‐ ‐$ 0.00%27,155 25,109 39,333 39,333 Total Other Expenditures85,566 85,566 46,233$ 117.54%‐ 15,232 ‐ ‐ 101‐417‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%‐ 36,023 ‐ ‐ 101‐417‐5‐911‐21Public Safety Buildings‐ ‐ ‐$ 0.00%‐ 6,656 ‐ ‐ 101‐417‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐417‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%10,405 7,141 101‐417‐5‐950‐01Capital less that $5,000‐ ‐ ‐$ 0.00%10,405 65,052 ‐ ‐ Total Capital Expenditures‐ ‐ ‐$ 0.00%37,560 90,161 39,333 39,333 Total Expenditures85,566 85,566 46,233$ 117.54%11 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%COMMUNITY DEVELOPMENT40,236 43,215 40,000 40,000 101‐418‐4‐221‐06Housing Licenses34,000 34,000 (6,000)$ ‐15.00%2,030 2,520 1,500 1,500 101‐418‐4‐223‐01Sign Permits1,500 1,500 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐418‐4‐334‐10Grants Federal‐ ‐ ‐$ 0.00%11,044 13,451 11,000 11,000 101‐418‐4‐441‐01Zoning & Subdivision Fees11,000 11,000 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐418‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%‐ 808 ‐ ‐ 101‐418‐4‐441‐09Miscellaneous‐ ‐ ‐$ 0.00%‐ 180 225 225 101‐418‐4‐446‐16Code Enforcement Inspection Fee225 225 ‐$ 0.00%15 65 60 60 101‐418‐4‐555‐00Parking Fines60 60 ‐$ 0.00%30,986 27,327 12,000 12,000 101‐418‐4‐662‐01Rental Income6,000 6,000 (6,000)$ ‐50.00%84,311 87,566 64,785 64,785 Total Revenue52,785 52,785 (12,000)$ ‐18.52%292,218 313,224 307,870 307,870 101‐418‐5‐101‐00Regular Pay304,470 304,470 (3,400)$ ‐1.10%486 449 1,000 1,000 101‐418‐5‐101‐04Overtime Pay1,000 1,000 ‐$ 0.00%816 463 1,200 1,200 101‐418‐5‐101‐10Wellness Benefit1,200 1,200 ‐$ 0.00%20,460 20,332 23,728 23,728 101‐418‐5‐120‐00FICA24,142 24,142 414$ 1.74%17,328 17,259 18,610 18,610 101‐418‐5‐121‐09Retirement18,935 18,935 325$ 1.75%42,821 50,594 53,392 53,392 101‐418‐5‐123‐00Group Insurance71,657 71,657 18,265$ 34.21%3,239 3,660 4,026 4,026 101‐418‐5‐130‐00Workmans Compensation4,611 4,611 585$ 14.53%377,368 405,981 409,826 409,826 Total Personnel Services426,015 426,015 16,189$ 3.95%1,834 1,903 2,094 2,094 101‐418‐5‐421‐00Insurance830 830 (1,264)$ ‐60.36%‐ 1,038 152,000 252,000 101‐418‐5‐422‐03 Consulting/Engineering3,000 3,000 (249,000)$ ‐98.81%4,165 3,612 6,000 6,000 101‐418‐5‐422‐07Contracted Services4,200 4,200 (1,800)$ ‐30.00%677 894 850 850 101‐418‐5‐423‐01Publication/Recording Fees850 850 ‐$ 0.00%‐ ‐ 1,000 1,000 101‐418‐5‐423‐05 Advertising/Public Education1,000 1,000 ‐$ 0.00%105 517 600 600 101‐418‐5‐425‐02Maintenance Motor Vehicles600 600 ‐$ 0.00%18 ‐ 2,000 2,000 101‐418‐5‐425‐05 Maintenance Rental Buildings3,000 2,000 ‐$ 0.00%5,496 4,116 3,500 3,500 101‐418‐5‐426‐01Office Supplies3,500 3,500 ‐$ 0.00%656 623 500 500 101‐418‐5‐426‐03 General Supplies500 500 ‐$ 0.00%348 396 1,000 1,000 101‐418‐5‐426‐09Subscriptions/Books1,000 1,000 ‐$ 0.00%2,057 1,425 3,500 3,500 101‐418‐5‐426‐10Gasoline3,000 3,000 (500)$ ‐14.29%260 ‐ 750 750 101‐418‐5‐426‐12Tires750 750 ‐$ 0.00%401 2,399 5,500 5,500 101‐418‐5‐427‐01Travel & Lodging6,200 6,200 700$ 12.73%300 895 3,000 3,000 101‐418‐5‐427‐02Registration & Training3,000 3,000 ‐$ 0.00%2,780 2,693 5,800 5,800 101‐418‐5‐428‐01Telephone3,600 3,600 (2,200)$ ‐37.93%2,331 2,327 3,600 3,600 101‐418‐5‐428‐02Electric and Water3,600 3,600 ‐$ 0.00%648 838 1,300 1,300 101‐418‐5‐429‐01Membership & Dues1,300 1,300 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐418‐5‐429‐09Miscellaneous‐ ‐ ‐$ 0.00%22,076 23,676 192,994 292,994 Total Other Expenditures39,930 38,930 (254,064)$ ‐86.71%‐ ‐ ‐ ‐ 101‐418‐5‐910‐00Land‐ ‐ ‐ ‐ 101‐418‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%‐ ‐ 300 300 101‐418‐5‐920‐00Furniture & Equipment‐ ‐ (300)$ ‐100.00%‐ ‐ 17,000 17,000 101‐418‐5‐930‐00Machinery & Auto Equipment‐ ‐ (17,000)$ ‐100.00%‐ ‐ ‐ ‐ 101‐418‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ ‐ 17,300 17,300 Total Capital Expenditures‐ ‐ (17,300)$ ‐100.00%399,444 429,657 620,120 720,120 Total Expenditures465,945 464,945 (255,175)$ ‐35.44%12 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%ENGINEERING DEPARTMENT154,262 171,705 150,000 150,000 101‐419‐4‐223‐01Building Permits/Engineer Fees162,500 162,500 12,500$ 8.33%400 2,587 ‐ ‐ 101‐419‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%77 25 50 50 101‐419‐4‐441‐09Miscellaneous50 50 ‐$ 0.00%2,547 1,734 2,435 2,435 101‐419‐4‐662‐09Vehicle Rental2,435 2,435 ‐$ 0.00%157,286 176,051 152,485 152,485 Total Revenues164,985 164,985 12,500$ 8.20%319,202 316,512 337,922 337,922 101‐419‐5‐101‐00Regular Pay332,803 332,803 (5,119)$ ‐1.51%18,976 21,454 27,000 27,000 101‐419‐5‐101‐01Temporary Pay23,000 23,000 (4,000)$ ‐14.81%1,036 1,352 1,300 1,300 101‐419‐5‐101‐04Overtime Pay1,300 1,300 ‐$ 0.00%‐ 200 300 300 101‐419‐5‐101‐07Clothing Allowance300 300 ‐$ 0.00%366 417 600 600 101‐419‐5‐101‐10Wellness Benefit600 600 ‐$ 0.00%24,606 23,627 28,085 28,085 101‐419‐5‐120‐00FICA28,138 28,138 53$ 0.19%19,026 18,552 20,407 20,407 101‐419‐5‐121‐09Retirement20,689 20,689 282$ 1.38%40,452 45,946 63,014 63,014 101‐419‐5‐123‐00Group Insurance61,478 61,478 (1,536)$ ‐2.44%4,517 4,750 4,961 4,961 101‐419‐5‐130‐00Workmans Compensation5,954 5,954 993$ 20.02%‐ ‐ ‐ ‐ 101‐419‐5‐136‐00Wellness Reimbursement‐ ‐ ‐$ 0.00%428,181 432,810 483,589 483,589 Total Personnel Services474,262 474,262 (9,327)$ ‐1.93%4,039 4,213 4,635 4,635 101‐419‐5‐421‐00Insurance1,421 1,421 (3,214)$ ‐69.34%‐ 5,042 500 500 101‐419‐5‐422‐03 Consulting/Engineering500 500 ‐$ 0.00%‐ 1,865 2,500 2,500 101‐419‐5‐422‐07Contracted Services2,500 2,500 ‐$ 0.00%‐ ‐ 320 320 101‐419‐5‐422‐09Testing Services320 320 ‐$ 0.00%328 420 350 350 101‐419‐5‐423‐01Publication/Recording Fees600 600 250$ 71.43%‐ ‐ 500 500 101‐419‐5‐425‐01Maintenance Office Equipment500 500 ‐$ 0.00%1,037 797 1,800 1,800 101‐419‐5‐425‐02Maintenance Motor Vehicles1,600 1,600 (200)$ ‐11.11%‐ 53 250 250 101‐419‐5‐425‐04Maintenance of Equipment250 250 ‐$ 0.00%5,552 5,178 5,000 5,000 101‐419‐5‐426‐01Office Supplies5,000 5,000 ‐$ 0.00%3,631 2,010 2,100 2,100 101‐419‐5‐426‐03 General Supplies2,100 2,100 ‐$ 0.00%‐ ‐ 110 110 101‐419‐5‐426‐05 Photographic Supplies110 110 ‐$ 0.00%4,482 3,064 3,800 3,800 101‐419‐5‐426‐09Subscriptions/Books3,800 3,800 ‐$ 0.00%2,281 1,973 2,500 2,500 101‐419‐5‐426‐10Gasoline2,500 2,500 ‐$ 0.00%183 ‐ 460 460 101‐419‐5‐426‐12Tires460 460 ‐$ 0.00%2,946 3,332 4,500 4,500 101‐419‐5‐427‐01Travel & Lodging4,500 4,500 ‐$ 0.00%1,380 1,980 2,560 2,560 101‐419‐5‐427‐02Registration & Training2,560 2,560 ‐$ 0.00%2,604 2,661 3,000 3,000 101‐419‐5‐428‐01Telephone3,000 3,000 ‐$ 0.00%1,423 1,431 1,445 1,445 101‐419‐5‐429‐01Membership & Dues1,445 1,445 ‐$ 0.00%29,886 34,019 36,330 36,330 Total Other Expenditures33,166 33,166 (3,164)$ ‐8.71%2,225 ‐ 70,000 70,000 101‐419‐5‐920‐00Furniture & Equipment5,000 5,000 (65,000)$ ‐92.86%9,900 27,000 27,000 101‐419‐5‐930‐00Machinery & Auto Equipment‐ ‐ (27,000)$ ‐100.00%‐ ‐ 101‐419‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%2,225 9,900 97,000 97,000 Total Capital Expenditures5,000 5,000 (92,000)$ ‐94.85%460,292 476,729 616,919 616,919 Total Expenditures512,428 512,428 (104,491)$ ‐16.94%13 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%CITY/COUNTY ADMIN BUILDING‐ ‐ ‐ ‐ 101‐420‐4‐334‐00Grants135,748 137,108 176,000 176,000 101‐420‐4‐441‐0852% County Reimbursement214,000 214,000 38,000$ 21.59%135,748 137,108 176,000 176,000 Total Revenue214,000 214,000 38,000$ 21.59%7,251 10,027 8,000 8,000 101‐420‐5‐101‐20Reimbursement for County Emp8,300 8,300 300$ 3.75%7,251 10,027 8,000 8,000 ‐ Total Personnel Services8,300 8,300 300$ 3.75%4,122 5,358 4,800 4,800 101‐420‐5‐421‐00Insurance5,626 5,626 826$ 17.21%‐ 50,544 103,500 103,500 101‐420‐5‐422‐07Contracted Services103,500 103,500 ‐$ 0.00%10,421 7,257 25,000 25,000 101‐420‐5‐425‐05 Maintenance of Building25,000 25,000 ‐$ 0.00%1,870 2,100 3,000 3,000 101‐420‐5‐426‐03 Supplies3,000 3,000 ‐$ 0.00%8,121 4,349 5,500 5,500 101‐420‐5‐426‐04Cleaning Supplies5,500 5,500 ‐$ 0.00%33,337 32,109 38,000 38,000 101‐420‐5‐428‐01Telephone38,000 38,000 ‐$ 0.00%63,987 32,806 65,000 65,000 101‐420‐5‐428‐02Electric & Water65,000 65,000 ‐$ 0.00%9,355 3,602 25,000 25,000 101‐420‐5‐428‐03 Heat25,000 25,000 ‐$ 0.00%‐ ‐ 600 600 101‐420‐5‐428‐05 Hauling Services600 600 ‐$ 0.00%35,562 24,408 60,000 60,000 101‐420‐5‐429‐03 Cleaning Services60,000 60,000 ‐$ 0.00%107,876 173 ‐ ‐ 101‐420‐5‐429‐09Miscellaneous‐ ‐ ‐$ 0.00%274,651 162,706 330,400 330,400 Total Other Expenditures331,226 331,226 826$ 0.25%1,939 ‐ ‐ ‐ 101‐420‐5‐911‐00Building ‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐420‐5‐920‐00Furniture & Equipment72,000 72,000 72,000$ N/A1,939 ‐ ‐ ‐ Total Capital Expenditures72,000 72,000 ‐72,000$ N/A283,841 172,733 338,400 338,400 Total Expenditures411,526 411,526 73,126$ 21.61%14 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%POLICE DEPARTMENT9,100 12,238 22,472 72,172 101‐421‐4‐334‐09Grants10,000 10,000 (62,172)$ ‐86.14%32,569 47,085 62,000 62,000 101‐421‐4‐441‐08Reimbursed Expense65,000 65,000 3,000$ 4.84%‐ ‐ ‐ ‐ 101‐421‐4‐442‐08Alarm Surcharges‐ ‐ ‐$ 0.00%28,963 2,826 2,500 2,500 101‐421‐4‐442‐09Miscellaneous2,800 2,800 300$ 12.00%4,570 3,535 6,000 6,000 101‐421‐4‐442‐10Safety Town Fees4,800 4,800 (1,200)$ ‐20.00%2,628 2,680 2,750 2,750 101‐421‐4‐446‐10Donations2,750 2,750 ‐$ 0.00%500 3,700 1,500 1,500 101‐421‐4‐446‐11Dare Donations1,500 1,500 ‐$ 0.00%24,441 19,239 19,000 19,000 101‐421‐4‐551‐00Court Fines19,000 19,000 ‐$ 0.00%54,831 62,956 60,000 60,000 101‐421‐4‐555‐00Parking Fines63,000 63,000 3,000$ 5.00%17,000 ‐ 10,000 10,000 101‐421‐4‐664‐00Sale of Fixed Assets5,000 5,000 (5,000)$ ‐50.00%174,602 154,259 186,222 235,922 Total Revenue173,850 173,850 (62,072)$ ‐26.31%1,952,230 2,046,750 2,115,259 2,115,259 101‐421‐5‐101‐00Regular Pay2,209,999 2,234,600 119,341$ 5.64%21,582 26,564 34,500 46,850 101‐421‐5‐101‐01Temporary Pay46,850 46,850 ‐$ 0.00%109,502 120,170 54,000 54,000 101‐421‐5‐101‐04Overtime Pay63,000 54,000 ‐$ 0.00%‐ 3,600 4,800 4,800 101‐421‐5‐101‐06Car Allowance4,800 4,800 ‐$ 0.00%1,913 3,950 4,400 4,400 101‐421‐5‐101‐07Clothing Allowance4,400 4,400 ‐$ 0.00%1,347 1,175 1,500 1,500 101‐421‐5‐101‐10Wellness Benefit1,500 1,500 ‐$ 0.00%152,726 161,536 170,801 170,801 101‐421‐5‐120‐00FICA183,473 185,300 14,499$ 8.49%162,029 171,179 172,989 172,989 101‐421‐5‐121‐09Retirement185,145 187,055 14,066$ 8.13%321,200 323,844 360,415 360,415 101‐421‐5‐123‐00Group Insurance391,507 399,950 39,535$ 10.97%58,274 64,241 70,666 70,666 101‐421‐5‐130‐00Workmans Compensation82,688 82,800 12,134$ 17.17%2,780,803 2,923,009 2,989,330 3,001,680 Total Personnel Services3,173,362 3,201,255 199,575$ 6.65%29,899 32,644 36,238 36,238 101‐421‐5‐421‐00Insurance36,296 36,296 58$ 0.16%10,918 16,254 17,400 17,400 101‐421‐5‐422‐03 Consulting/Engineering19,400 19,400 2,000$ 11.49%1,819 1,956 1,700 1,700 101‐421‐5‐422‐06Medical Services1,900 1,900 200$ 11.76%710 947 2,000 2,000 101‐421‐5‐422‐09Testing Services2,000 2,000 ‐$ 0.00%854 2,123 3,500 3,500 101‐421‐5‐424‐01Equipment Rental2,900 2,900 (600)$ ‐17.14%4,011 2,860 2,300 2,300 101‐421‐5‐425‐01Maintenance Office Equipment2,900 2,900 600$ 26.09%16,779 21,648 20,000 20,000 101‐421‐5‐425‐02Maintenance Motor Vehicle22,000 22,000 2,000$ 10.00%‐ 3,677 1,800 1,800 101‐421‐5‐425‐04Maintenance Equipment1,800 1,800 ‐$ 0.00%7,730 9,534 15,200 15,200 101‐421‐5‐425‐05 Maintenance Building15,200 15,200 ‐$ 0.00%2,050 5,495 3,000 3,000 101‐421‐5‐425‐06Maintenance Radio3,000 3,000 ‐$ 0.00%6,122 7,461 9,500 9,500 101‐421‐5‐426‐01Office Supplies9,500 9,500 ‐$ 0.00%21,488 29,211 21,000 21,000 101‐421‐5‐426‐03 General Supplies21,500 31,500 10,500$ 50.00%1,773 1,790 2,600 2,600 101‐421‐5‐426‐04Cleaning Supplies3,600 3,600 1,000$ 38.46%2,400 4,435 4,300 4,300 101‐421‐5‐426‐05 Investigation Supplies4,300 4,300 ‐$ 0.00%479 521 750 750 101‐421‐5‐426‐09Subscriptions/Books750 750 ‐$ 0.00%42,750 49,493 65,000 65,000 101‐421‐5‐426‐10Gasoline65,000 60,000 (5,000)$ ‐7.69%2,291 2,206 4,000 4,000 101‐421‐5‐426‐12Tires4,000 3,500 (500)$ ‐12.50%16,054 23,170 17,000 17,000 101‐421‐5‐426‐17Uniforms18,000 18,000 1,000$ 5.88%3,261 3,222 3,300 3,300 101‐421‐5‐426‐30SWAT Tactical Supplies3,300 3,300 ‐$ 0.00%7,475 6,701 10,000 10,000 101‐421‐5‐427‐01Travel & Lodging10,000 10,000 ‐$ 0.00%2,457 3,004 5,000 5,000 101‐421‐5‐427‐02Registration & Training5,000 5,000 ‐$ 0.00%15,017 14,747 17,000 17,000 101‐421‐5‐427‐03 Gun Range Training Expenses17,000 17,000 ‐$ 0.00%21,570 27,548 22,000 22,000 101‐421‐5‐428‐01Telephone30,000 27,000 5,000$ 22.73%31,719 33,235 32,000 32,000 101‐421‐5‐428‐02Electric & Water32,000 32,000 ‐$ 0.00%15 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%9,278 4,366 9,300 9,300 101‐421‐5‐428‐03 Heat9,300 9,300 ‐$ 0.00%3,548 1,065 2,000 2,000 101‐421‐5‐428‐08Sirens2,000 2,000 ‐$ 0.00%435 584 600 600 101‐421‐5‐429‐00Miscellaneous600 600 ‐$ 0.00%1,125 1,287 1,400 1,400 101‐421‐5‐429‐01Membership & Dues1,400 1,400 ‐$ 0.00%15,401 15,001 18,000 5,650 101‐421‐5‐429‐03 Cleaning Services5,650 5,000 (650)$ ‐11.50%1,418 2,114 2,500 2,500 101‐421‐5‐429‐09Reserve Expenses2,500 2,500 ‐$ 0.00%1,970 3,273 2,700 2,700 101‐421‐5‐429‐10Dare Expenditures3,300 3,300 600$ 22.22%‐ ‐ ‐ 1,500 101‐421‐5‐429‐23 Drug Dog Expense1,500 1,500 ‐$ 0.00%6,846 6,440 6,500 6,500 101‐421‐5‐856‐21Safety Town6,500 6,500 ‐$ 0.00%289,647 338,012 359,588 348,738 Total Other Expenditures364,096 364,946 16,208$ 4.65%‐ ‐ ‐ ‐ 101‐421‐5‐911‐00Building & Structures‐ ‐ ‐$ 0.00%‐ 1,512 ‐ ‐ 101‐421‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%173,644 131,902 ‐ 49,700 101‐421‐5‐930‐00Machinery & Auto Equipment‐ ‐ (49,700)$ ‐100.00%11,439 51,902 ‐ ‐ 101‐421‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ ‐ 101‐421‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%185,083 185,316 ‐ 49,700 Total Capital Expenditures‐ ‐ (49,700)$ ‐100.00%3,255,533 3,446,337 3,348,918 3,400,118 Total Expenditures3,537,458 3,566,201 166,083$ 4.88%16 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%FIRE DEPARTMENT‐ ‐ ‐ ‐ 101‐422‐4‐334‐06Capital Grant‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐422‐4‐334‐09Grants‐ ‐ ‐$ 0.00%69,113 74,755 66,000 66,000 101‐422‐4‐335‐06Fire Insurance Premium66,000 66,000 ‐$ 0.00%20 65 ‐ ‐ 101‐422‐4‐342‐03 Fines/Fees‐ ‐ ‐$ 0.00%307 4,129 ‐ ‐ 101‐422‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%500 575 ‐ ‐ 101‐422‐4‐446‐10Donations‐ ‐ ‐$ 0.00%‐ 500 1,000 1,000 101‐422‐4‐446‐14Fire‐Rescue Call Fees1,000 1,000 ‐$ 0.00%3,349 3,764 2,500 2,500 101‐422‐4‐446‐16Inspection Fees2,500 2,500 ‐$ 0.00%40 50 ‐ ‐ 101‐422‐4‐662‐01Rentals‐ ‐ ‐$ 0.00%‐ 786 ‐ ‐ 101‐422‐4‐664‐00Miscellaneous‐ ‐ ‐$ 0.00%73,329 84,624 69,500 69,500 Total Revenue69,500 69,500 ‐$ 0.00%206,487 206,522 215,758 215,758 101‐422‐5‐101‐00Regular Pay222,290 222,290 6,532$ 3.03%472 (472) 10,000 10,000 101‐422‐5‐101‐01Temporary Pay10,000 10,000 ‐$ 0.00%‐ 168 ‐ ‐ 101‐422‐5‐101‐04Overtime Pay‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐422‐5‐101‐07Clothing Allowance100 100 100$ N/A‐ ‐ ‐ ‐ 101‐422‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%15,051 14,720 17,576 17,576 101‐422‐5‐120‐00FICA18,587 18,587 1,011$ 5.75%15,575 15,649 16,666 16,666 101‐422‐5‐121‐09Retirement17,563 17,563 897$ 5.38%114,113 119,755 111,000 111,000 101‐422‐5‐121‐10Retirement/Volunteer Firemen111,000 111,000 ‐$ 0.00%33,237 35,144 51,057 51,057 101‐422‐5‐123‐00Group Insurance49,173 49,173 (1,884)$ ‐3.69%13,928 15,204 18,454 18,454 101‐422‐5‐130‐00Workmans Compensation19,930 19,930 1,476$ 8.00%2,207 1,192 4,000 4,000 101‐422‐5‐136‐00Wellness Reimbursement4,000 4,000 ‐$ 0.00%401,070 407,882 444,511 444,511 Total Personnel Services452,643 452,643 8,132$ 1.83%27,728 29,127 32,281 32,281 101‐422‐5‐421‐00Insurance38,734 38,734 6,453$ 19.99%6,109 5,884 6,500 6,500 101‐422‐5‐422‐06Medical Services6,500 6,500 ‐$ 0.00%6,014 4,952 6,000 6,000 101‐422‐5‐422‐07Contracting Services6,000 6,000 ‐$ 0.00%4,153 3,070 3,500 3,500 101‐422‐5‐424‐01Equipment Rental3,500 3,500 ‐$ 0.00%249 864 1,250 1,250 101‐422‐5‐425‐02Maintenance Motor Vehicles1,250 1,250 ‐$ 0.00%8,079 10,977 7,500 7,500 101‐422‐5‐425‐03 Maintenance Trucks7,500 7,500 ‐$ 0.00%3,516 8,258 7,300 7,300 101‐422‐5‐425‐04Maintenance Equipment7,300 7,300 ‐$ 0.00%2,817 3,608 1,000 1,000 101‐422‐5‐425‐05 Maintenance Buildings3,000 3,000 2,000$ 200.00%2,723 1,367 3,000 3,000 101‐422‐5‐425‐06Maintenance Radio3,000 3,000 ‐$ 0.00%635 2,374 3,000 3,000 101‐422‐5‐426‐01Office Supplies3,000 3,000 ‐$ 0.00%24,083 32,271 32,000 32,000 101‐422‐5‐426‐03 General Supplies32,000 32,000 ‐$ 0.00%257 331 300 300 101‐422‐5‐426‐04Cleaning Supplies500 500 200$ 66.67%104 ‐ 150 150 101‐422‐5‐426‐05 Photographic Supplies‐ ‐ (150)$ ‐100.00%1,896 1,659 1,400 1,400 101‐422‐5‐426‐09Subscriptions/Books1,400 1,400 ‐$ 0.00%7,982 8,204 12,000 12,000 101‐422‐5‐426‐10Gasoline12,000 10,000 (2,000)$ ‐16.67%‐ 16 500 500 101‐422‐5‐426‐11Oil & Grease Supplies500 500 ‐$ 0.00%‐ ‐ 2,000 2,000 101‐422‐5‐426‐12Tires2,000 2,000 ‐$ 0.00%144 1,324 2,000 2,000 101‐422‐5‐426‐17Uniforms & Clothing2,000 1,500 (500)$ ‐25.00%355 205 350 350 101‐422‐5‐426‐28Extinguishing Agents350 350 ‐$ 0.00%2,434 1,934 5,000 5,000 101‐422‐5‐426‐29Propane3,500 3,500 (1,500)$ ‐30.00%22,467 18,925 20,200 20,200 101‐422‐5‐427‐01Travel & Lodging20,200 20,200 ‐$ 0.00%8,730 9,370 9,000 9,000 101‐422‐5‐427‐02Registration & Training9,000 9,000 ‐$ 0.00%3,815 4,726 5,400 5,400 101‐422‐5‐428‐01Telephone5,400 5,400 ‐$ 0.00%17 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%12,915 15,829 13,000 13,000 101‐422‐5‐428‐02Electric & Water19,000 19,000 6,000$ 46.15%2,798 2,951 2,500 2,500 101‐422‐5‐429‐01Memberships & Dues3,000 3,000 500$ 20.00%3,315 2,153 3,000 3,000 101‐422‐5‐429‐06Fire Hose Replacement3,000 3,000 ‐$ 0.00%331 119 300 300 101‐422‐5‐429‐08Postage300 300 ‐$ 0.00%3,687 1,889 5,000 5,000 101‐422‐5‐429‐10Fire Safety Promotion5,000 4,500 (500)$ ‐10.00%157,336 172,387 185,431 185,431 Total Other Expenditures198,934 195,934 10,503$ 5.66%‐ ‐ 101‐422‐5‐910‐00Land‐ ‐ ‐$ 0.00%‐ 5,363 ‐ ‐ 101‐422‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%113,065 5,500 ‐ ‐ 101‐422‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%831,508 39,509 ‐ 5,491 101‐422‐5‐930‐00Machinery & Auto Equipment‐ ‐ (5,491)$ ‐100.00%7,911 25,000 ‐ ‐ 101‐422‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ 66,650 ‐ ‐ 101‐422‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%952,484 142,022 ‐ 5,491 Total Capital Expenditures‐ ‐ (5,491)$ ‐100.00%1,510,890 722,291 629,942 635,433 Total Expenditures651,577 648,577 13,144$ 2.07%PUBLIC SAFETY88,895 91,310 93,265 93,265 101‐424‐5‐424‐04Hydrant Rentals94,415 94,415 1,150$ 1.23%88,895 91,310 93,265 93,265 Total Expenditures94,415 94,415 1,150$ 1.23%18 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%STREET DEPARTMENT5,945 5,216 1,500 1,500 101‐431‐4‐334‐09Grants500 500 (1,000)$ ‐66.67%23,203 9,205 6,000 6,000 101‐431‐4‐441‐08Reimbursed Expense2,000 2,000 (4,000)$ ‐66.67%8,376 3,597 ‐ ‐ 101‐431‐4‐443‐09Miscellaneous‐ ‐ ‐$ 0.00%6,205 18,983 5,000 5,000 101‐431‐4‐664‐00Sale of Fixed Assets5,000 5,000 ‐$ 0.00%43,729 37,001 12,500 12,500 Total Revenue7,500 7,500 (5,000)$ ‐40.00%688,066 703,404 735,627 735,627 101‐431‐5‐101‐00Regular Pay743,835 743,835 8,208$ 1.12%25,771 18,130 29,000 29,000 101‐431‐5‐101‐01Temporary Pay29,000 29,000 ‐$ 0.00%35,598 39,654 55,000 55,000 101‐431‐5‐101‐04Overtime Pay55,000 55,000 ‐$ 0.00%655 1,679 1,300 1,300 101‐431‐5‐101‐07Clothing Allowance2,000 2,000 700$ 53.85%‐ 104 300 300 101‐431‐5‐101‐10Wellness Benefit300 300 ‐$ 0.00%52,224 54,693 63,039 63,039 101‐431‐5‐120‐00FICA65,668 65,668 2,629$ 4.17%42,434 44,783 47,702 47,702 101‐431‐5‐121‐09Retirement49,764 49,764 2,062$ 4.32%131,185 132,630 147,734 147,734 101‐431‐5‐123‐00Group Insurance169,852 169,852 22,118$ 14.97%36,811 40,034 44,038 44,038 101‐431‐5‐130‐00Workmans Compensation52,526 52,526 8,488$ 19.27%1,012,744 1,035,111 1,123,740 1,123,740 Total Personnel Services1,167,945 1,167,945 44,205$ 3.93%33,109 34,900 39,111 39,111 101‐431‐5‐421‐00Insurance18,544 18,544 (20,567)$ ‐52.59%228 ‐ 515 515 101‐431‐5‐422‐06Medical Services515 515 ‐$ 0.00%70,455 54,754 95,000 95,000 101‐431‐5‐422‐07Contracting Services98,880 98,880 3,880$ 4.08%552 396 618 618 101‐431‐5‐422‐15 Drug & Alcohol Testing618 618 ‐$ 0.00%1,934 1,978 1,545 1,545 101‐431‐5‐423‐05 Advertising/Promotion Fees1,545 1,545 ‐$ 0.00%41,355 28,000 ‐ ‐ 101‐431‐5‐424‐06Rent‐ ‐ ‐$ 0.00%863 414 670 670 101‐431‐5‐425‐01Maintenance Office Equipment670 670 ‐$ 0.00%8,357 16,387 8,446 8,446 101‐431‐5‐425‐03 Maintenance Trucks10,000 10,000 1,554$ 18.40%25,138 26,611 21,053 21,053 101‐431‐5‐425‐04Maintenance of Equipment25,000 25,000 3,947$ 18.75%3,245 6,576 4,210 4,210 101‐431‐5‐425‐05 Maintenance Buildings4,210 4,210 ‐$ 0.00%2,360 665 2,575 2,575 101‐431‐5‐425‐06Maintenance Radio2,575 2,575 ‐$ 0.00%30,783 17,309 22,660 22,660 101‐431‐5‐425‐11Maintenance Sweeper22,660 22,660 ‐$ 0.00%86,977 167,534 ‐ ‐ 101‐431‐5‐425‐13 Maintenance Curb & Gutter‐ ‐ ‐$ 0.00%212,395 228,145 ‐ ‐ 101‐431‐5‐425‐14Maintenance Street Sealing‐ ‐ ‐$ 0.00%3,336 4,041 1,339 1,339 101‐431‐5‐426‐01Office Supplies1,339 1,339 ‐$ 0.00%23,774 28,405 25,000 25,000 101‐431‐5‐426‐03 General Supplies25,000 25,000 ‐$ 0.00%1,785 2,378 2,000 2,000 101‐431‐5‐426‐04Cleaning Supplies2,500 2,500 500$ 25.00%‐ ‐ 500 500 101‐431‐5‐426‐09Subscriptions/books500 500 ‐$ 0.00%30,022 19,175 43,000 43,000 101‐431‐5‐426‐10Gasoline33,350 33,000 (10,000)$ ‐23.26%6,477 5,860 5,500 5,500 101‐431‐5‐426‐11Oil & Grease Supplies5,500 5,500 ‐$ 0.00%17,154 22,234 20,000 20,000 101‐431‐5‐426‐12Tires20,000 20,000 ‐$ 0.00%54,363 33,335 42,951 42,951 101‐431‐5‐426‐13 Diesel Fuel40,000 40,000 (2,951)$ ‐6.87%‐ 499 1,030 1,030 101‐431‐5‐426‐15 Chemicals1,030 1,030 ‐$ 0.00%‐ ‐ 20,000 20,000 101‐431‐5‐426‐16Mosquito Control30,000 25,000 5,000$ 25.00%2,835 3,654 2,575 2,575 101‐431‐5‐426‐17Uniforms2,575 2,575 ‐$ 0.00%8,085 15,084 10,000 10,000 101‐431‐5‐426‐18Gravel10,000 10,000 ‐$ 0.00%59,354 69,131 63,139 63,139 101‐431‐5‐426‐19Bituminous Material70,000 70,000 6,861$ 10.87%15,059 15,648 17,000 17,000 101‐431‐5‐426‐20Dust Control17,000 17,000 ‐$ 0.00%47,097 52,612 55,000 55,000 101‐431‐5‐426‐22Salt & Calcium Chloride60,000 60,000 5,000$ 9.09%10,529 11,671 11,845 11,845 101‐431‐5‐426‐23 Sand11,845 11,845 ‐$ 0.00%41,450 43,206 50,000 50,000 101‐431‐5‐426‐24Street Paint & Signs50,000 50,000 ‐$ 0.00%1,216 1,336 4,000 4,000 101‐431‐5‐427‐01Travel & Lodging4,000 4,000 ‐$ 0.00%19 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%726 1,240 2,000 2,000 101‐431‐5‐427‐02Registration & Training2,000 2,000 ‐$ 0.00%3,667 4,838 5,974 5,974 101‐431‐5‐428‐01Telephone5,974 5,974 ‐$ 0.00%10,694 19,872 10,000 10,000 101‐431‐5‐428‐02Electric & Water26,000 26,000 16,000$ 160.00%6,143 6,847 20,394 20,394 101‐431‐5‐428‐03 Heat20,394 20,394 ‐$ 0.00%479,028 469,570 585,000 585,000 101‐431‐5‐428‐04Street Lights & Traffic Signal594,000 594,000 9,000$ 1.54%555 660 515 515 101‐431‐5‐428‐05 Hauling Service515 515 ‐$ 0.00%70 35 103 103 101‐431‐5‐429‐01Membership & Dues103 103 ‐$ 0.00%3,894 4,171 4,000 4,000 101‐431‐5‐429‐03 Cleaning Service4,000 4,000 ‐$ 0.00%180 169 100 100 101‐431‐5‐429‐04Licenses100 100 ‐$ 0.00%21,449 22,875 500 500 101‐431‐5‐441‐03 West Nile Grant Expenses500 500 ‐$ 0.00%1,366,693 1,442,215 1,199,868 1,199,868 Total Other Expenditures1,223,442 1,218,092 18,224$ 1.52%20 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%‐ 50,010 ‐ ‐ 101‐431‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%254,887 278,567 282,000 282,000 101‐431‐5‐930‐00Machinery & Auto Equipment573,000 573,000 291,000$ 103.19%‐ 2,000 ‐ ‐ 101‐431‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%755,520 677,654 ‐ ‐ 101‐431‐5‐960‐00Street & Sidewalk Improvements‐ ‐ ‐$ 0.00%‐ 200,879 ‐ 20,084 101‐431‐5‐960‐01STP Project Improvements‐ ‐ (20,084)$ ‐100.00%1,010,407 1,209,110 282,000 302,084 Total Capital Expenditures573,000 573,000 270,916$ 89.68%3,389,844 3,686,436 2,605,608 2,625,692 Total Expenditures2,964,387 2,959,037 333,345$ 12.70%21 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%ANIMAL CONTROL3,120 3,290 3,000 3,000 101‐442‐4‐221‐04Animal Licenses3,000 3,000 ‐$ 0.00%53 ‐ 300 300 101‐442‐4‐441‐08Reimbursed Expense300 300 ‐$ 0.00%7,215 9,475 8,500 8,500 101‐442‐4‐445‐02Housing, Feed & Care7,500 7,500 (1,000)$ ‐11.76%400 200 300 300 101‐442‐4‐445‐09Fees300 300 ‐$ 0.00%12,400 10,895 12,000 12,000 101‐442‐4‐556‐00Animal at Large Fines12,000 12,000 ‐$ 0.00%23,188 23,860 24,100 24,100 Total Revenue23,100 23,100 (1,000)$ ‐4.15%50,597 52,036 53,255 53,255 101‐442‐5‐101‐00Regular Pay53,315 53,315 60$ 0.11%13,218 14,405 15,500 15,500 101‐442‐5‐101‐01Temporary Pay16,755 16,755 1,255$ 8.10%1,192 367 500 500 101‐442‐5‐101‐04Overtime Pay500 500 ‐$ 0.00%‐ 100 100 100 101‐442‐5‐101‐07Clothing Allowance100 100 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐442‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%4,716 5,125 5,306 5,306 101‐442‐5‐120‐00FICA5,524 5,524 218$ 4.11%3,107 3,144 3,231 3,231 101‐442‐5‐121‐09Retirement3,327 3,327 96$ 2.97%9,564 9,238 10,616 10,616 101‐442‐5‐123‐00Group Insurance6,240 6,240 (4,376)$ ‐41.22%1,409 1,553 1,674 1,674 101‐442‐5‐130‐00Workmans Compensation1,949 1,949 275$ 16.43%83,803 85,968 90,182 90,182 Total Personnel Services87,710 87,710 (2,472)$ ‐2.74%508 506 615 615 101‐442‐5‐421‐00Insurance615 615 ‐$ 0.00%327 48 300 300 101‐442‐5‐422‐09Testing Services400 400 100$ 33.33%310 722 500 500 101‐442‐5‐425‐03 Maintenance Trucks500 500 ‐$ 0.00%325 ‐ ‐ ‐ 101‐442‐5‐425‐04Maintenance Equipment‐ ‐ ‐$ 0.00%‐ 224 500 500 101‐442‐5‐425‐05 Maintenance Buildings500 500 ‐$ 0.00%356 ‐ 200 200 101‐442‐5‐425‐06Maintenance Radio200 200 ‐$ 0.00%569 622 500 500 101‐442‐5‐426‐01Office Supplies500 500 ‐$ 0.00%346 1,192 1,200 1,200 101‐442‐5‐426‐03 General Supplies1,200 1,200 ‐$ 0.00%1,675 200 1,000 1,000 101‐442‐5‐426‐04Cleaning Supplies600 600 (400)$ ‐40.00%620 2,192 5,000 5,000 101‐442‐5‐426‐10Gasoline5,500 5,500 500$ 10.00%‐ ‐ 300 300 101‐442‐5‐426‐12Tires300 300 ‐$ 0.00%227 73 300 300 101‐442‐5‐426‐15 Chemicals300 300 ‐$ 0.00%‐ 131 400 400 101‐442‐5‐426‐17Uniforms400 400 ‐$ 0.00%‐ ‐ 700 700 101‐442‐5‐427‐01Travel & Lodging700 700 ‐$ 0.00%1,566 ‐ 150 150 101‐442‐5‐427‐02Registration & Training150 150 ‐$ 0.00%3,193 1,347 1,900 1,900 101‐442‐5‐428‐01Telephone1,900 1,900 ‐$ 0.00%‐ 3,101 3,800 3,800 101‐442‐5‐428‐02Electric & Water3,800 3,800 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐442‐5‐429‐01Membership & Dues‐ ‐ ‐$ 0.00%10,022 10,358 17,365 17,365 Total Other Expenditures17,565 17,565 200$ 1.15%‐ 2,846 ‐ ‐ 101‐442‐5‐911‐00Building & Structures‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐442‐5‐930‐00Machinery & Auto Equipment‐ ‐ ‐$ 0.00%‐ 2,846 ‐ ‐ Total Capital Expenditures‐ ‐ ‐$ 0.00%93,825 99,172 107,547 107,547 Total Expenditures105,275 105,275 (2,272)$ ‐2.11%22 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%DAKOTA NATURE PARK‐ ‐ ‐ ‐ 101‐448‐4‐334‐09Grants‐ ‐ ‐$ 0.00%1,318 ‐ ‐ ‐ 101‐448‐4‐423‐05 Advertising‐ ‐ ‐$ 0.00%2,486 3,376 3,500 3,500 101‐448‐4‐446‐03 Program Fees3,500 3,500 ‐$ 0.00%‐ 1,500 ‐ ‐ 101‐448‐4‐446‐10Donations‐ ‐ ‐$ 0.00%461 213 1,236 1,236 101‐448‐4‐669‐02Miscellaneous1,236 1,236 ‐$ 0.00%12,127 12,209 12,000 12,000 101‐448‐4‐848‐10Equipment Rental13,000 13,000 1,000$ 8.33%6,552 4,814 9,000 9,000 101‐448‐4‐848‐12Building Rentals8,000 8,000 (1,000)$ ‐11.11%22,944 22,112 25,736 25,736 Total Revenues25,736 25,736 ‐$ 0.00%‐ 5,044 13,221 13,221 101‐448‐5‐101‐00Regular Pay16,253 16,253 3,032$ 22.93%31,881 35,835 33,000 33,000 101‐448‐5‐101‐01Temporary Pay36,000 36,000 3,000$ 9.09%110 143 ‐ ‐ 101‐448‐5‐101‐04Overtime‐ ‐ ‐$ 0.00%‐ 500 ‐ ‐ 101‐448‐5‐101‐06Car Allowance750 750 750$ N/A2,447 3,163 3,544 3,544 101‐448‐5‐120‐00FICA4,035 4,035 491$ 13.85%‐ 325 793 793 101‐448‐5‐121‐09Retirement1,004 1,004 211$ 26.61%‐ 536 1,485 1,485 101‐448‐5‐123‐00Group Insurance1,515 1,515 30$ 2.02%460 480 1,936 1,936 101‐448‐5‐130‐00Workman's Compensation1,887 1,887 (49)$ ‐2.53%34,898 46,026 53,979 53,979 Total Personnel Services61,444 61,444 7,465$ 13.83%1,477 1,638 1,802 1,802 101‐448‐5‐421‐00Insurance18 18 (1,784)$ ‐99.00%‐ 2,436 2,400 2,400 101‐448‐5‐422‐07Contracted Services2,400 2,400 ‐$ 0.00%6,055 318 1,000 1,000 101‐448‐5‐423‐05 Advertising500 500 (500)$ ‐50.00%‐ ‐ 3,000 3,000 101‐448‐5‐425‐05 Maintenance Building3,000 3,000 ‐$ 0.00%‐ 6,429 500 500 101‐448‐5‐426‐01Office Supplies500 500 ‐$ 0.00%1,194 ‐ 5,500 5,500 101‐448‐5‐426‐03 Supplies6,500 6,000 500$ 9.09%‐ ‐ 1,500 1,500 101‐448‐5‐426‐04Cleaning Supplies1,500 1,500 ‐$ 0.00%1,262 1,196 1,200 1,200 101‐448‐5‐426‐17Uniforms1,200 1,200 ‐$ 0.00%6,451 1,267 1,560 1,560 101‐448‐5‐428‐01Telephone1,560 1,560 ‐$ 0.00%‐ 5,134 7,725 7,725 101‐448‐5‐428‐02Electricity7,000 7,000 (725)$ ‐9.39%‐ ‐ ‐ ‐ 101‐448‐5‐428‐03 Heat‐ ‐ ‐$ 0.00%‐ ‐ 350 350 101‐448‐5‐854‐00Refunds250 250 (100)$ ‐28.57%16,439 18,418 26,537 26,537 Total Other Expenditures24,428 23,928 (2,609)$ ‐9.83%‐ ‐ 30,500 30,500 101‐448‐5‐911‐00Buildings & Structures17,000 7,000 (23,500)$ ‐77.05%‐ ‐ 30,500 30,500 Total Capital Expenditures17,000 7,000 (23,500)$ ‐77.05%51,337 64,444 111,016 111,016 Total Expenditures102,872 92,372 (18,644)$ ‐16.79%23 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%AQUATIC CENTER 28,691 29,109 32,000 32,000 101‐449‐4‐346‐04Aquatic Center Concessions32,000 32,000 ‐$ 0.00%153,596 159,552 150,000 150,000 101‐449‐4‐446‐02Swimming Pool Fees155,000 155,000 5,000$ 3.33%182,287 188,661 182,000 182,000 Total Revenue187,000 187,000 5,000$ 2.75%43,604 36,861 50,107 50,107 101‐449‐5‐101‐00Regular Pay54,417 54,417 4,310$ 8.60%152,883 152,418 156,500 156,500 101‐449‐5‐101‐01Temporary Pay156,500 156,500 ‐$ 0.00%4,490 814 4,500 4,500 101‐449‐5‐101‐04Overtime Pay4,500 4,500 ‐$ 0.00%1,475 1,350 1,800 1,800 101‐449‐5‐101‐06Car Allowance1,800 1,800 ‐$ 0.00%302 708 1,520 1,520 101‐449‐5‐101‐07Clothing/Boot Allowance1,520 1,520 ‐$ 0.00%66 62 ‐ ‐ 101‐449‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%15,182 14,582 16,404 16,404 101‐449‐5‐120‐00FICA16,856 16,856 452$ 2.76%2,514 2,283 3,636 3,636 101‐449‐5‐121‐09Retirement3,991 3,991 355$ 9.76%4,354 3,915 5,103 5,103 101‐449‐5‐123‐00Group Insurance4,652 4,652 (451)$ ‐8.84%7,145 8,570 9,431 9,431 101‐449‐5‐130‐00Workmans Compensation8,434 8,434 (997)$ ‐10.57%232,015 221,563 249,001 249,001 Total Personnel Services252,670 252,670 3,669$ 1.47%7,119 6,753 8,634 8,634 101‐449‐5‐421‐00Insurance8,141 8,141 (493)$ ‐5.71%369 125 375 375 101‐449‐5‐422‐09Testing Services375 375 ‐$ 0.00%830 800 1,000 1,000 101‐449‐5‐423‐05 Advertising‐Promotion Fees1,000 1,000 ‐$ 0.00%2,258 6,540 5,500 5,500 101‐449‐5‐425‐04Maintenance Equipment7,000 7,000 1,500$ 27.27%3,226 4,149 6,000 6,000 101‐449‐5‐425‐05 Maint Buildings & Structures5,000 5,000 (1,000)$ ‐16.67%30 217 500 500 101‐449‐5‐426‐01Office Supplies500 500 ‐$ 0.00%5,103 4,408 4,000 4,000 101‐449‐5‐426‐03 General Supplies4,000 4,000 ‐$ 0.00%1,518 1,941 1,500 1,500 101‐449‐5‐426‐04Cleaning Supplies1,500 1,500 ‐$ 0.00%18,842 29,247 20,500 20,500 101‐449‐5‐426‐15 Chemicals30,500 40,500 20,000$ 97.56%375 167 400 400 101‐449‐5‐428‐01Telephone400 400 ‐$ 0.00%40,627 43,019 42,000 42,000 101‐449‐5‐428‐02Electric & Water42,000 42,000 ‐$ 0.00%14,807 11,865 15,000 15,000 101‐449‐5‐428‐03 Heat15,000 15,000 ‐$ 0.00%18,073 17,068 18,500 18,500 101‐449‐5‐447‐10Concession Supplies18,500 18,500 ‐$ 0.00%‐ 373 250 250 101‐449‐5‐469‐00Credit Card Fees400 400 150$ 60.00%113,177 126,672 124,159 124,159 Total Other Expenditures134,316 144,316 20,157$ 16.23%195 ‐ ‐ 81,700 101‐449‐5‐911‐00Buildings & Structures‐ ‐ (81,700)$ 0.00%50,891 10,500 37,000 37,000 101‐449‐5‐920‐00Furniture & Equipment40,000 25,000 (12,000)$ ‐32.43%51,086 10,500 37,000 118,700 Total Capital Expenditures40,000 25,000 (93,700)$ ‐78.94%396,278 358,735 410,160 491,860 Total Expenditures426,986 421,986 (69,874)$ ‐14.21%24 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%RECREATION DEPARTMENT‐ 1,000 ‐ ‐ 101‐451‐4‐334‐09Grants‐ ‐ ‐$ 0.00%4,200 5,075 2,500 2,500 101‐451‐4‐441‐08Advertising3,500 3,500 1,000$ 40.00%78,004 91,911 85,000 85,000 101‐451‐4‐446‐03 Recreation Program Fees85,000 85,000 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐451‐4‐446‐04Cultural Center Fees‐ ‐ ‐$ 0.00%7,772 7,474 8,500 8,500 101‐451‐4‐446‐07Reimbursements8,500 8,500 ‐$ 0.00%‐ 15,020 ‐ ‐ 101‐451‐4‐446‐10Donation‐ ‐ ‐$ 0.00%1,548 ‐ ‐ ‐ 101‐451‐4‐664‐00Sale of Fixed Asset‐ ‐ ‐$ 0.00%4,519 2,274 3,200 3,200 101‐451‐4‐669‐02Sponsorships3,200 3,200 ‐$ 0.00%96,043 122,754 99,200 99,200 Total Revenue100,200 100,200 1,000$ 1.01%74,623 68,554 88,362 88,362 101‐451‐5‐101‐00Regular Pay96,334 96,334 7,972$ 9.02%49,296 80,612 89,253 89,253 101‐451‐5‐101‐01Temporary Pay‐Recreation89,253 89,253 ‐$ 0.00%6,623 6,458 6,700 6,700 101‐451‐5‐101‐02Temporary Pay‐Affiliate6,700 6,700 ‐$ 0.00%1,092 691 ‐ ‐ 101‐451‐5‐101‐04Overtime Pay‐ ‐ ‐$ 0.00%3,175 3,250 3,750 3,750 101‐451‐5‐101‐06Car Allowance3,750 3,750 ‐$ 0.00%40 ‐ 30 30 101‐451‐5‐101‐07Clothing Allowance30 30 ‐$ 0.00%129 141 200 200 101‐451‐5‐101‐10Wellness Benefit200 200 ‐$ 0.00%9,776 12,040 14,405 14,405 101‐451‐5‐120‐00FICA15,233 15,233 828$ 5.75%4,594 5,106 5,541 5,541 101‐451‐5‐121‐09Retirement6,190 6,190 649$ 11.71%10,411 10,062 12,017 12,017 101‐451‐5‐123‐00Group Insurance8,019 8,019 (3,998)$ ‐33.27%1,750 1,986 2,160 2,160 101‐451‐5‐130‐00Workmans Compensation2,307 2,307 147$ 6.81%161,509 188,900 222,418 222,418 Total Personnel Services228,016 228,016 5,598$ 2.52%2,000 1,832 2,895 2,895 101‐451‐5‐421‐00Insurance358 358 (2,537)$ ‐87.63%918 2,290 4,500 4,500 101‐451‐5‐422‐07Contracting Services3,500 3,500 (1,000)$ ‐22.22%12,077 10,802 12,000 12,000 101‐451‐5‐423‐05 Advertising/Promotion Fees12,000 12,000 ‐$ 0.00%28 ‐ 500 500 101‐451‐5‐425‐02Maintenance Motor Vehicle500 500 ‐$ 0.00%3,103 1,764 5,770 5,770 101‐451‐5‐425‐05 Maintenance Buildings5,770 5,000 (770)$ ‐13.34%2,060 1,822 2,575 2,575 101‐451‐5‐426‐01Office Supplies2,575 2,500 (75)$ ‐2.91%287 1,209 750 750 101‐451‐5‐426‐04Cleaning Supplies1,000 1,000 250$ 33.33%15,734 29,591 20,000 23,750 101‐451‐5‐426‐07Recreation Supplies21,550 21,550 (2,200)$ ‐9.26%‐ ‐ 103 103 101‐451‐5‐426‐09Subscriptions/Books103 103 ‐$ 0.00%415 135 1,000 1,000 101‐451‐5‐426‐10Gasoline500 500 (500)$ ‐50.00%4,599 4,885 7,000 7,000 101‐451‐5‐426‐17Uniforms7,000 6,000 (1,000)$ ‐14.29%3,153 3,364 2,500 2,500 101‐451‐5‐427‐01Travel & Lodging3,000 3,000 500$ 20.00%1,588 1,404 1,500 1,500 101‐451‐5‐427‐02Registration & Training1,500 1,500 ‐$ 0.00%7,601 7,334 7,600 7,600 101‐451‐5‐428‐01Telephone7,600 7,600 ‐$ 0.00%5,853 5,641 8,750 8,750 101‐451‐5‐428‐02Electric & Water6,750 6,750 (2,000)$ ‐22.86%4,091 2,184 4,600 4,600 101‐451‐5‐428‐03 Heat4,600 4,600 ‐$ 0.00%195 283 400 400 101‐451‐5‐429‐01Membership & Dues400 400 ‐$ 0.00%58 22 400 400 101‐451‐5‐429‐08Postage200 200 (200)$ ‐50.00%‐ ‐ ‐ ‐ 101‐451‐5‐459‐00Loss or Damage‐ ‐ ‐$ 0.00%591 255 800 800 101‐451‐5‐469‐00Credit Card Fees/Banking Fees800 800 ‐$ 0.00%476 13,694 5,000 5,000 101‐451‐5‐854‐00Refunds6,000 6,000 1,000$ 20.00%8,000 16,459 18,000 18,000 101‐451‐5‐856‐01Affiliated Organizations22,000 22,000 4,000$ 22.22%72,827 104,970 106,643 110,393 Total Other Expenditures107,706 105,861 (4,532)$ ‐4.11%‐ ‐ 8,000 8,000 101‐449‐5‐920‐00Furniture & Equipment24,000 24,000 16,000$ 200.00%‐ ‐ 8,000 8,000 Total Capital Expenditures24,000 24,000 16,000$ 200.00%234,336 293,870 337,061 340,811 Total Expenditures359,722 357,877 17,066$ 5.01%25 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%PARKS DEPARTMENT45,000 ‐ ‐ ‐ 101‐452‐4‐334‐07Grants‐ ‐ ‐$ 0.00%2,336 2,597 2,500 2,500 101‐452‐4‐446‐04Tennis Court Fees2,500 2,500 ‐$ 0.00%17,737 22,996 13,000 13,000 101‐452‐4‐446‐06Camping Fees13,000 13,000 ‐$ 0.00%100 ‐ ‐ ‐ 101‐452‐4‐446‐07Reimbursements‐ ‐ ‐$ 0.00%51,311 16,663 10,300 10,300 101‐452‐4‐446‐08Reimbursed Expense10,300 10,300 ‐$ 0.00%‐ ‐ ‐ ‐ 101‐452‐4‐446‐10Donations‐ ‐ ‐$ 0.00%3,500 3,410 1,500 1,500 101‐452‐4‐446‐12Park Rentals1,500 1,500 ‐$ 0.00%‐ ‐ 1,133 1,133 101‐452‐4‐446‐19Mowing services & materials1,133 1,133 ‐$ 0.00%9,131 9,086 11,000 11,000 101‐452‐4‐662‐11Garden Plot Rentals10,000 10,000 (1,000)$ ‐9.09%1,825 15,690 ‐ ‐ 101‐452‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%3,401 4,261 ‐ ‐ 101‐452‐4‐669‐02Miscellaneous Revenue‐ ‐ ‐$ 0.00%134,341 74,703 39,433 39,433 Total Revenue38,433 38,433 (1,000)$ ‐2.54%448,179 487,121 447,490 447,490 101‐452‐5‐101‐00Regular Pay446,559 446,559 (931)$ ‐0.21%149,020 130,414 160,000 160,000 101‐452‐5‐101‐01Temporary Pay160,000 160,000 ‐$ 0.00%11,154 11,979 8,000 8,000 101‐452‐5‐101‐04Overtime Pay11,900 11,900 3,900$ 48.75%1,800 1,200 1,800 1,800 101‐452‐5‐101‐06Car Allowance1,800 1,800 ‐$ 0.00%195 875 1,000 1,000 101‐452‐5‐101‐07Clothing Allowance1,000 1,000 ‐$ 0.00%651 362 600 600 101‐452‐5‐101‐10Wellness Benefit600 600 ‐$ 0.00%44,056 45,650 47,590 47,590 101‐452‐5‐120‐00FICA48,572 48,572 982$ 2.06%27,139 29,652 27,725 27,725 101‐452‐5‐121‐09Retirement28,496 28,496 771$ 2.78%87,304 77,868 85,122 85,122 101‐452‐5‐123‐00Group Insurance89,316 89,316 4,194$ 4.93%21,649 25,063 27,570 27,570 101‐452‐5‐130‐00Workmans Compensation32,298 32,298 4,728$ 17.15%791,147 810,184 806,897 806,897 Total Personnel Services820,541 820,541 13,644$ 1.69%17,930 18,429 21,459 21,459 101‐452‐5‐421‐00Insurance22,253 22,253 794$ 3.70%‐ ‐ 84,000 84,000 101‐452‐5‐422‐03 Consulting/Engineering4,000 4,000 (80,000)$ ‐95.24%4,005 2,228 4,120 4,120 101‐452‐5‐422‐07Contracting Services4,120 4,120 ‐$ 0.00%318 547 500 500 101‐452‐5‐422‐15 Drug & Alcohol Testing500 500 ‐$ 0.00%259 187 500 500 101‐452‐5‐423‐01Publication /Recording Fees500 500 ‐$ 0.00%‐ 210 500 500 101‐452‐5‐423‐05 Advertising/Promotion Fees350 350 (150)$ ‐30.00%5,279 5,938 7,000 7,000 101‐452‐5‐424‐01Equipment Rental7,000 6,500 (500)$ ‐7.14%‐ ‐ 500 500 101‐452‐5‐425‐01Maintenance Office Equipment350 350 (150)$ ‐30.00%1,338 1,830 3,500 3,500 101‐452‐5‐425‐02Maintenance Motor Vehicle3,500 3,000 (500)$ ‐14.29%8,867 5,677 7,500 7,500 101‐452‐5‐425‐03 Maintenance Trucks7,500 7,500 ‐$ 0.00%18,581 28,648 27,000 27,000 101‐452‐5‐425‐04Maintenance Equipment27,000 27,000 ‐$ 0.00%12,441 14,380 24,500 24,500 101‐452‐5‐425‐05 Maintenance Buildings30,000 30,000 5,500$ 22.45%1,240 979 1,500 1,500 101‐452‐5‐426‐01Office Supplies1,500 1,500 ‐$ 0.00%61,084 50,888 58,000 58,000 101‐452‐5‐426‐03 General Supplies58,000 57,000 (1,000)$ ‐1.72%3,996 3,531 6,000 6,000 101‐452‐5‐426‐04Cleaning Supplies5,000 5,000 (1,000)$ ‐16.67%21,035 21,369 28,000 28,000 101‐452‐5‐426‐06Horticulture Supplies30,000 30,000 2,000$ 7.14%190 ‐ 500 500 101‐452‐5‐426‐09Subscriptions/Books300 300 (200)$ ‐40.00%22,964 18,323 25,000 25,000 101‐452‐5‐426‐10Gasoline25,000 24,000 (1,000)$ ‐4.00%2,552 4,684 5,500 5,500 101‐452‐5‐426‐11Oil & Grease Supplies5,500 5,500 ‐$ 0.00%2,851 2,465 3,000 3,000 101‐452‐5‐426‐12Tires3,000 3,000 ‐$ 0.00%9,447 5,043 18,000 18,000 101‐452‐5‐426‐13 Diesel Fuel17,000 15,000 (3,000)$ ‐16.67%9,983 6,588 11,000 11,000 101‐452‐5‐426‐15 Chemicals11,000 11,000 ‐$ 0.00%2,501 2,416 2,500 2,500 101‐452‐5‐426‐17Uniforms2,500 2,500 ‐$ 0.00%2,451 1,021 1,500 1,500 101‐452‐5‐426‐18Gravel1,500 1,500 ‐$ 0.00%26 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%57 331 1,000 1,000 101‐452‐5‐426‐19Bituminous Material1,000 1,000 ‐$ 0.00%‐ ‐ 2,500 2,500 101‐452‐5‐426‐21Street Sealing2,500 2,500 ‐$ 0.00%4,093 5,526 8,000 8,000 101‐452‐5‐426‐23 Sand8,000 8,000 ‐$ 0.00%2,107 924 3,000 3,000 101‐452‐5‐427‐01Travel & Lodging3,000 3,000 ‐$ 0.00%1,520 2,020 3,000 3,000 101‐452‐5‐427‐02Registration & Training3,000 3,000 ‐$ 0.00%10,630 10,324 10,600 10,600 101‐452‐5‐428‐01Telephone10,600 10,600 ‐$ 0.00%79,839 75,122 80,000 80,000 101‐452‐5‐428‐02Electric & Water80,000 78,000 (2,000)$ ‐2.50%6,773 3,858 8,500 8,500 101‐452‐5‐428‐03 Heat8,500 8,500 ‐$ 0.00%675 644 1,500 1,500 101‐452‐5‐428‐05 Hauling Services1,500 1,500 ‐$ 0.00%699 422 850 850 101‐452‐5‐429‐01Membership & Dues850 850 ‐$ 0.00%343 331 750 750 101‐452‐5‐429‐08Postage750 750 ‐$ 0.00%156 251 1,000 1,000 101‐452‐5‐469‐00Banking Fees/Credit Card Fees1,000 1,000 ‐$ 0.00%45 ‐ ‐ ‐ 101‐452‐5‐854‐00Remit Revenue Collected‐ ‐ ‐$ 0.00%‐ 25 ‐ ‐ 101‐452‐5‐854‐01Refunds316,249 295,159 462,279 462,279 Total Other Expenditures388,073 381,073 (81,206)$ ‐17.57%27 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%PARKS DEPARTMENT ‐ continued48,793 (143) ‐ ‐ 101‐452‐5‐911‐00Building & Structures‐ ‐ ‐$ 0.00%242 ‐ ‐ ‐ 101‐452‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%221,289 244,786 206,000 206,000 101‐452‐5‐930‐00Machinery & Auto Equipment138,000 138,000 (68,000)$ ‐33.01%450,212 486,698 346,200 428,953 101‐452‐5‐940‐00Other Capital736,000 289,000 (139,953)$ ‐32.63%‐ 50,478 ‐ 50,478 101‐452‐5‐999‐47Capital Special Project‐ ‐ (50,478)$ ‐100.00%720,536 781,819 552,200 685,431 Total Capital Expenditures874,000 427,000 (258,431)$ ‐37.70%1,827,932 1,887,162 1,821,376 1,954,607 Total Expenditures2,082,614 1,628,614 (325,993) ‐16.68%LARSONS ICE ARENA95,868 122,070 107,000 107,000 101‐453‐4‐446‐05 Ice Arena Fees115,000 115,000 8,000$ 7.48%‐ 1,512 ‐ ‐ 101‐453‐4‐446‐08Reimbursed Expense‐ ‐ ‐$ 0.00%30,750 30,750 30,750 30,750 101‐453‐4‐446‐18Donations30,750 36,500 5,750$ 18.70%126,618 154,332 137,750 137,750 Total Revenue145,750 151,500 13,750$ 9.98%83,445 78,158 136,308 136,308 101‐453‐5‐101‐00Regular Pay144,990 144,990 8,682$ 6.37%29,724 29,385 40,600 40,600 101‐453‐5‐101‐01Temporary Pay40,600 40,600 ‐$ 0.00%1,332 2,988 2,300 2,300 101‐453‐5‐101‐04Overtime Pay3,000 3,000 700$ 30.43%1,125 1,050 1,350 1,350 101‐453‐5‐101‐06Car Allowance1,350 1,350 ‐$ 0.00%5 115 70 70 101‐453‐5‐101‐07Clothing/Boot Allowance100 100 30$ 42.86%88 219 ‐ ‐ 101‐453‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%8,345 8,111 13,818 13,818 101‐453‐5‐120‐00FICA14,865 14,865 1,047$ 7.58%4,992 4,799 8,402 8,402 101‐453‐5‐121‐09Retirement9,222 9,222 820$ 9.76%11,990 14,365 24,697 24,697 101‐453‐5‐123‐00Group Insurance27,302 27,302 2,605$ 10.55%‐ ‐ 2,408 2,408 101‐453‐5‐130‐00Workmans Compensation2,031 2,031 (377)$ ‐15.66%737 951 ‐ ‐ 101‐453‐5‐136‐00Workmans Compensation‐ ‐ ‐$ 0.00%141,783 140,141 229,953 229,953 Total Personnel Services243,460 243,460 13,507$ 5.87%7,254 7,267 7,994 7,994 101‐453‐5‐421‐00Insurance7,767 7,767 (227)$ ‐2.84%‐ 2,589 ‐ ‐ 101‐453‐5‐422‐07Contracting Services‐ ‐ ‐$ 0.00%‐ 22 1,000 1,000 101‐453‐5‐423‐05 Advertising/Promotion Fees500 500 (500)$ ‐50.00%11,343 13,194 17,400 17,400 101‐453‐5‐425‐04Maintenance Equipment20,000 20,000 2,600$ 14.94%14,095 5,219 10,500 10,500 101‐453‐5‐425‐05 Maintenance Buildings10,500 10,500 ‐$ 0.00%186 163 500 500 101‐453‐5‐426‐01Office Supplies250 250 (250)$ ‐50.00%10,009 9,551 15,000 15,000 101‐453‐5‐426‐03 General Supplies15,000 15,000 ‐$ 0.00%4,964 4,335 5,000 5,000 101‐453‐5‐426‐04Cleaning Supplies5,000 5,000 ‐$ 0.00%2,432 2,826 3,000 3,000 101‐453‐5‐426‐10Propane, Gasoline3,000 3,000 ‐$ 0.00%412 275 750 750 101‐453‐5‐427‐02Registration & Training1,000 1,000 250$ 33.33%1,507 1,326 1,800 1,800 101‐453‐5‐428‐01Telephone1,800 1,800 ‐$ 0.00%105,002 121,275 100,000 100,000 101‐453‐5‐428‐02Electric & Water120,000 120,000 20,000$ 20.00%28,969 23,349 33,000 33,000 101‐453‐5‐428‐03 Heat33,000 33,000 ‐$ 0.00%582 179 500 500 101‐453‐5‐429‐01Propane500 500 ‐$ 0.00%‐ ‐ 300 300 101‐453‐5‐469‐00Credit Card Fees300 300 ‐$ 0.00%‐ ‐ 100 100 101‐453‐5‐854‐00Refunds100 100 ‐$ 0.00%186,755 191,570 196,844 196,844 Total Other Expenditures218,717 218,717 21,873$ 11.11%‐ ‐ ‐ ‐ 101‐453‐5‐911‐00Building & Structures3,700 3,700 3,700$ 0.00%‐ ‐ 4,500 4,500 101‐453‐5‐920‐00Furniture & Equipment7,200 7,200 2,700$ 60.00%40,625 44,270 30,800 30,800 101‐453‐5‐930‐00Machinery & Equipment122,000 122,000 91,200$ 296.10%‐ ‐ ‐ ‐ 101‐453‐5‐950‐00Capital under $5,000‐ ‐ ‐$ 0.00%28 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%40,625 44,270 35,300 35,300 Total Capital Expenditures132,900 132,900 97,600$ 276.49%369,163 375,981 462,097 462,097 Total Expenditures595,077 595,077 132,980$ 28.78%29 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%FORESTRY DEPARTMENT(1,802) 4,696 ‐ ‐ 101‐454‐4‐441‐08Reimbursed Expense‐ ‐ 52,469 15,015 19,000 19,000 101‐454‐4‐441‐09Miscellaneous19,000 19,000 ‐$ 0.00%50,667 19,711 19,000 19,000 Total Revenue19,000 19,000 ‐$ 0.00%222,534 227,482 247,952 247,952 101‐454‐5‐101‐00Regular Pay250,716 250,716 2,764$ 1.11%14,412 16,855 15,250 15,250 101‐454‐5‐101‐01Temporary Pay17,000 17,000 1,750$ 11.48%800 77 800 800 101‐454‐5‐101‐04Overtime Pay800 800 ‐$ 0.00%450 600 600 600 101‐454‐5‐101‐06Car Allowance600 600 ‐$ 0.00%1,000 915 1,030 1,030 101‐454‐5‐101‐07Clothing Allowance1,250 1,250 220$ 21.36%387 137 ‐ ‐ 101‐454‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%17,413 18,027 20,321 20,321 101‐454‐5‐120‐00FICA21,226 21,226 905$ 4.45%13,387 13,699 15,023 15,023 101‐454‐5‐121‐09Retirement15,628 15,628 605$ 4.03%32,798 31,992 42,400 42,400 101‐454‐5‐123‐00Group Insurance40,421 40,421 (1,979)$ ‐4.67%45,758 50,489 55,637 55,637 101‐454‐5‐130‐00Workmans Compensation64,585 64,585 8,948$ 16.08%348,939 360,273 399,013 399,013 Total Personnel Services412,226 412,226 13,213$ 3.31%8,743 8,373 9,604 9,604 101‐454‐5‐421‐00Insurance7,404 7,404 (2,200)$ ‐22.91%300 48 206 206 101‐454‐5‐422‐15 Drug & Alcohol Testing206 206 ‐$ 0.00%6,177 4,475 8,000 8,000 101‐454‐5‐425‐03 Maintenance Trucks7,000 7,000 (1,000)$ ‐12.50%5,127 6,015 6,000 6,000 101‐454‐5‐425‐04Maintenance Equipment6,000 6,000 ‐$ 0.00%219 645 1,400 1,400 101‐454‐5‐425‐05 Maintenance Buildings1,400 1,400 ‐$ 0.00%148 5,340 1,000 1,000 101‐454‐5‐425‐17Maintenance Sidewalks5,500 5,000 4,000$ 400.00%5,349 5,124 5,000 5,000 101‐454‐5‐426‐03 General Supplies6,000 6,000 1,000$ 20.00%12,528 17,768 14,000 14,000 101‐454‐5‐426‐06Horticulture Supplies16,000 16,000 2,000$ 14.29%‐ ‐ 150 150 101‐454‐5‐426‐09Subscriptions/Books150 150 ‐$ 0.00%5,858 7,749 9,000 9,000 101‐454‐5‐426‐10Gasoline9,000 8,500 (500)$ ‐5.56%184 888 1,000 1,000 101‐454‐5‐426‐11Oil & Grease Supplies1,000 1,000 ‐$ 0.00%749 2,300 2,000 2,000 101‐454‐5‐426‐12Tires2,000 2,000 ‐$ 0.00%10,392 11,237 11,000 11,000 101‐454‐5‐426‐13 Diesel Fuel11,000 11,000 ‐$ 0.00%‐ ‐ 750 750 101‐454‐5‐426‐15 Supplies500 500 (250)$ ‐33.33%994 1,130 1,600 1,600 101‐454‐5‐426‐17Uniforms1,600 1,600 ‐$ 0.00%‐ ‐ 500 500 101‐454‐5‐426‐23 Sand500 500 ‐$ 0.00%‐ ‐ 1,500 1,500 101‐454‐5‐427‐01Travel & Lodging1,500 1,500 ‐$ 0.00%1,115 545 1,500 1,500 101‐454‐5‐427‐02Registration & Training1,500 1,500 ‐$ 0.00%1,324 1,302 1,400 1,400 101‐454‐5‐428‐01Telephone1,400 1,400 ‐$ 0.00%1,395 515 6,000 6,000 101‐454‐5‐428‐03 Heat3,000 3,000 (3,000)$ ‐50.00%1,784 1,661 2,200 2,200 101‐454‐5‐428‐05 Hauling Service2,200 2,200 ‐$ 0.00%‐ 100 450 450 101‐454‐5‐429‐01Membership & Dues450 450 ‐$ 0.00%695 180 700 700 101‐454‐5‐429‐08Postage700 700 ‐$ 0.00%63,081 75,395 84,960 84,960 Total Other Expenditures86,010 85,010 50$ 0.06%‐ ‐ ‐ ‐ 101‐454‐5‐911‐00Buildings‐ ‐ ‐$ 0.00%225,180 45,856 105,000 105,000 101‐454‐5‐930‐00Machinery & Auto Equipment84,500 84,500 (20,500)$ ‐19.52%‐ 3,502 ‐ ‐ 101‐454‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%225,180 49,358 105,000 105,000 Total Capital Expenditures84,500 84,500 (20,500)$ ‐19.52%637,200 485,026 588,973 588,973 Total Expenditures582,736 581,736 (7,237)$ ‐1.23%30 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LIBRARY500 500 ‐ ‐ 101‐455‐4‐334‐10Private Grants/Donations‐ ‐ ‐$ 0.00%17,500 17,500 17,500 17,500 101‐455‐4‐339‐00In Lieu of Taxes17,500 17,500 ‐$ 0.00%‐ 17,652 ‐ ‐ 101‐455‐4‐446‐08Reimbursed Expense‐ ‐ ‐$ 0.00%55 1,271 1,000 1,000 101‐455‐4‐662‐01Rental Income1,000 1,000 ‐$ 0.00%27,900 4,073 4,500 4,500 101‐455‐4‐669‐01Miscellaneous4,500 4,500 ‐$ 0.00%45,955 40,996 23,000 23,000 Total Revenue23,000 23,000 ‐$ 0.00%506,779 520,250 518,354 518,354 101‐455‐5‐101‐00Regular Pay509,051 509,051 (9,303)$ ‐1.79%66,946 70,176 70,033 70,033 101‐455‐5‐101‐01Temporary Pay79,913 79,913 9,880$ 14.11%441 1,079 1,000 1,000 101‐455‐5‐101‐04Overtime Pay1,000 1,000 ‐$ 0.00%559 314 600 600 101‐455‐5‐101‐10Wellness Benefit600 600 ‐$ 0.00%42,066 41,315 45,172 45,172 101‐455‐5‐120‐00FICA46,314 46,314 1,142$ 2.53%30,492 29,660 31,227 31,227 101‐455‐5‐121‐09Retirement31,530 31,530 303$ 0.97%63,189 68,693 90,111 90,111 101‐455‐5‐123‐00Group Insurance92,370 92,370 2,259$ 2.51%2,021 2,220 2,359 2,359 101‐455‐5‐130‐00Workmans Compensation2,831 2,831 472$ 20.01%712,493 733,707 758,856 758,856 Total Personnel Services763,609 763,609 4,753$ 0.63%384 326 1,000 1,000 101‐455‐5‐367‐01Grant Expenditures1,000 1,000 ‐$ 0.00%7,992 8,088 9,787 9,787 101‐455‐5‐421‐00Insurance8,526 8,526 (1,261)$ ‐12.88%118,476 49,804 54,000 54,000 101‐455‐5‐422‐08Computer Services54,000 54,000 ‐$ 0.00%350 508 600 600 101‐455‐5‐423‐05 Advertising/Promotion Fees600 600 ‐$ 0.00%1,361 1,020 1,800 1,800 101‐455‐5‐424‐01Equipment Rental1,800 1,800 ‐$ 0.00%9,228 10,410 10,000 10,000 101‐455‐5‐425‐04Maintenance Equipment10,000 10,000 ‐$ 0.00%4,896 3,799 5,000 5,000 101‐455‐5‐425‐05 Maintenance Buildings5,000 5,000 ‐$ 0.00%212 467 800 800 101‐455‐5‐426‐01Office Supplies800 800 ‐$ 0.00%13,309 15,327 14,000 14,000 101‐455‐5‐426‐03 General Supplies14,000 14,000 ‐$ 0.00%2,909 3,257 3,000 3,000 101‐455‐5‐426‐04Cleaning Supplies3,000 3,000 ‐$ 0.00%5,631 6,815 4,000 4,000 101‐455‐5‐427‐01Travel & Lodging4,000 4,000 ‐$ 0.00%‐ ‐ 3,000 3,000 101‐455‐5‐427‐02Registration & Training3,000 3,000 ‐$ 0.00%5,295 3,885 5,500 5,500 101‐455‐5‐428‐01Telephone5,500 5,500 ‐$ 0.00%65,191 66,702 66,000 66,000 101‐455‐5‐428‐02Electric & Water66,000 66,000 ‐$ 0.00%18,987 18,000 20,500 10,620 101‐455‐5‐429‐03 Cleaning Services20,500 8,000 (2,620)$ ‐24.67%4,410 3,284 4,800 4,800 101‐455‐5‐429‐08Postage4,800 4,800 ‐$ 0.00%258,631 191,692 203,787 193,907 Total Other Expenditures202,526 190,026 (3,881)$ ‐2.00%‐ 110,249 ‐ ‐ 101‐455‐5‐920‐00Furniture & Equipment8,696 13,179 7,500 7,500 101‐455‐5‐950‐01Capital less than $5,0007,500 ‐ (7,500)$ ‐100.00%52,855 53,200 55,200 55,200 101‐455‐5‐950‐02Adult Reading Level Books56,300 56,300 1,100$ 1.99%16,706 18,807 18,600 18,600 101‐455‐5‐950‐03 Children Reading Level Books19,000 19,000 400$ 2.15%21,420 22,119 23,200 23,200 101‐455‐5‐950‐04Audio/Visual Material23,700 23,700 500$ 2.16%8,405 8,572 8,500 8,500 101‐455‐5‐950‐05 Periodicals/Subscriptions8,500 8,500 ‐$ 0.00%7,946 6,269 7,100 7,100 101‐455‐5‐950‐06Large Print Books7,250 7,250 150$ 2.11%8,004 8,952 8,700 8,700 101‐455‐5‐950‐07Young Adult Reading Level Book8,900 8,900 200$ 2.30%124,032 241,347 128,800 128,800 Total Capital Expenditures131,150 123,650 (5,150) ‐4.00%1,095,156 1,166,746 1,091,443 1,081,563 Total Expenditures1,097,285 1,077,285 (4,278)$ ‐0.40%31 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%APPROPRIATION/SUBSIDIES191,478 30,352 100,000 100,000 101‐495‐5‐466‐01Economic Incentive Grant100,000 100,000 ‐$ 0.00%25,000 25,000 25,000 25,000 101‐495‐5‐856‐03 Community Cultural Subsidy30,000 25,000 ‐$ 0.00%8,000 8,000 8,000 8,000 101‐495‐5‐856‐04Community Band Subsidy8,000 8,000 ‐$ 0.00%5,000 5,000 5,200 5,200 101‐495‐5‐856‐05 Safe Ride7,500 5,200 ‐$ 0.00%75,000 75,000 78,000 78,000 101‐495‐5‐856‐07Brookings Area Transit Authority80,000 80,000 2,000$ 2.56%10,000 10,000 10,000 10,000 101‐495‐5‐856‐09Brkngs Regional Humane Society10,000 9,000 (1,000)$ ‐10.00%‐ 22,000 22,000 22,000 101‐495‐5‐856‐10Brkngs Domestic Abuse Shelter16,500 16,500 (5,500)$ ‐25.00%‐ ‐ ‐ ‐ Brookings Community Theatre10,000 ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Outdoor Adventure Center50,000 ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 101‐495‐5‐856‐12Brookings Farmers Market5,000 4,000 4,000$ N/A207,200 207,264 207,200 207,200 101‐495‐5‐856‐37School District Subsidy207,200 190,000 (17,200)$ ‐8.30%75,000 75,000 75,000 75,000 101‐495‐5‐856‐69Boys & Girls Club Subsidy85,000 75,000 ‐$ 0.00%2,500 2,500 3,000 3,000 101‐495‐5‐856‐70Brkgs County Youth Mentoring 5,000 3,000 ‐$ 0.00%‐ 2,000 2,000 2,000 101‐495‐5‐856‐71Brookings Crime Stoppers2,000 2,000 ‐$ 0.00%195,000 195,000 195,000 195,000 101‐495‐5‐856‐73 Brookings Economic Dev Corp215,000 153,000 (42,000)$ ‐21.54%794,178 657,116 730,400 730,400 Total Other Expenditures831,200 670,700 (59,700)$ ‐8.17%237,246 229,650 229,680 229,680 101‐495‐7‐899‐01Transfer out to Airport230,611 230,611 931$ 0.41%‐ ‐ ‐ ‐ 101‐495‐7‐899‐03 Transfer out to Swiftel‐ ‐ ‐$ 0.00%3,300,000 1,653,356 101‐495‐7‐899‐05 Transfer Out to 75% fund‐$ 0.00%‐ ‐ 13,283 13,283 101‐495‐7‐899‐24Transfer to Public Art Fund14,634 15,414 2,131$ 16.04%3,537,246 1,883,006 242,963 242,963 Total Transfers Out245,245 246,025 3,062$ 1.26%4,331,424 2,540,122 973,363 973,363 Total Expenditures1,076,445 916,725 (56,638)$ ‐5.82%32 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%25% SALES & USE TAX1,557,617 1,631,337 1,607,000 1,607,000 212‐000‐4‐113‐02Sales & Use Tax1,655,000 1,655,000 48,000$ 2.99%3,692 32,481 ‐ ‐ 212‐000‐4‐441‐08Wildfire Reimbursement‐ ‐ ‐$ 0.00%2,536 3,307 1,200 1,200 212‐000‐4‐661‐00Interest Income3,000 3,000 1,800$ 150.00%3,290 3,851 3,000 3,000 212‐000‐4‐661‐01Money Market Interest3,500 3,500 500$ 16.67%‐ ‐ ‐ ‐ 212‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%1,567,135 1,670,976 1,611,200 1,611,200 Total Revenue1,661,500 1,661,500 50,300$ 3.12%47,870 7,588 25,000 25,000 212‐000‐5‐466‐01Economic Incentive Grant80,000 80,000 55,000$ 220.00%152,500 152,500 212‐000‐5‐425‐14Chip Seal(50/50;212/213) 308,000 308,000 155,500$ 101.97%47,870 7,588 177,500 177,500 Total Other Expenditures388,000 388,000 210,500$ 118.59%‐ ‐ 212‐000‐5‐910‐00Land‐ ‐$ 0.00%‐ ‐ 1,023,500 ‐ 212‐000‐5‐911‐01Building & Structures Fire‐ ‐ ‐$ 0.00%‐ ‐ 3,700 3,700 212‐000‐5‐911‐02Building & Structures Police3,700 3,700 ‐$ 0.00%Lighting / 3,700‐ ‐ 159,600 159,600 212‐000‐5‐930‐01Machinery & Auto & Equip Fire208,000 208,000 48,400$ 30.33%6F2 Command Vehicle / 50,000Truck set aside / 100,000Rotary Mobile column lifts/58,000‐ ‐ 240,035 240,035 212‐000‐5‐930‐02Machinery & Auto & Equip Police109,055 73,255 (166,780)$ ‐69.48%2 cars Vehicle Equipment / 12,2552/37,0002 car / 61,0001 Motorcycle/18,000‐ ‐ ‐ 212‐000‐5‐940‐01Other Capital ‐ Fire43,000 43,000 43,000$ N/AUSAR Gear / 25,000Washer dryer/18,000‐ ‐ ‐ 212‐000‐5‐940‐02Other Capital ‐ Police145,305 125,980 125,980$ N/A2/$3,000In car Video / 6,0002/$6,000Dual purpose portable radio / 12,0001 Speed Sign / 5,0002/$860 Vest 50/50 grant / 1,7202/$2,800Radar / 5,60032 Body Cameras / 34,3505 taz/1,100;1 rifle/1,200Tazors, rifle/ 6,700IT dept PD IT Equipment / 38,5001 Schedule software/2,5001 Covert Tracker/1,6102/6,000 In car computer/12,000‐ ‐ 225,000 256,081 212‐000‐5‐960‐00Street & Sidewalk Improv 50/50 (213/212)701,500 701,500 445,419$ 173.94%75,000 75,000 212‐000‐5‐960‐02Street curb & gutter145,000 145,000 70,000$ 93.33%‐ ‐ 1,726,835 734,416 Total Capital Expenditures1,355,560 1,300,435 566,019$ 77.07%1,471,416 906,550 ‐ ‐ 212‐000‐7‐899‐00Transfer out General Fund‐ ‐ ‐$ 0.00%‐ 251,800 ‐ ‐ 212‐000‐7‐899‐04Transfer out‐Edgebrook‐ ‐ ‐$ 0.00%174,432 207,618 193,000 193,000 212‐000‐7‐899‐10Brkgs City 911‐2/3 call demand257,000 257,000 64,000$ 33.16%526,663 ‐ 1,552,129 212‐000‐7‐899‐20Transfer Out(1,552,129)$ ‐100.00%‐ ‐ 17,268 17,268 212‐000‐7‐899‐24Transfer to Public Art Fund12,556 13,004 (4,264)$ ‐24.69%2,172,511 1,365,968 210,268 1,762,397 Total Transfers Out269,556 270,004 (1,492,393)$ ‐84.68%2,220,381 1,373,556 2,114,603 2,674,313 Total Expenditures2,013,116 1,958,439 (715,874)$ ‐26.77%33 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%75% PUBLIC IMPROVE/SALES & USE TAX4,737,757 4,964,090 4,866,462 4,866,462 213‐000‐4‐113‐02Sales & Use Tax5,012,456 5,012,456 145,994$ 3.00%‐ ‐ ‐ 1,549,959 213‐000‐4‐334‐02Surface Trans Prog (STP) Grant713,000 713,000 (836,959)$ ‐54.00%‐ ‐ ‐ ‐ 213‐000‐4‐334‐09Grants90,000 90,000 90,000$ N/A‐ ‐ ‐ 333,500 213‐000‐4‐441‐09Miscellaneous Reimbursement‐ ‐ (333,500)$ ‐100.00%6,127 (905) 15,000 15,000 213‐000‐4‐661‐00Interest Income10,000 10,000 (5,000)$ ‐33.33%2,657 5,011 5,000 5,000 213‐000‐4‐661‐01Money Market Interest5,000 5,000 ‐$ 0.00%‐ ‐ ‐ ‐ 213‐000‐4‐663‐50Bond Proceeds‐ ‐ ‐$ 0.00%4,746,541 4,968,196 4,886,462 6,769,921 Total Revenue5,830,456 5,830,456 (939,465)$ ‐13.88%‐ ‐ ‐ ‐ 213‐000‐6‐700‐01Transfer in Liquor ‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 213‐000‐6‐700‐02Transfer in Landfill‐ ‐ ‐$ 0.00%‐ 189,805 360,120 600,000 213‐000‐6‐700‐03 Transfer in TIF Revenue528,709 528,709 (71,291)$ ‐11.88%‐ ‐ ‐ 1,015,960 213‐000‐6‐700‐15 Transfer in (Airport)‐ ‐ (1,015,960)$ ‐100.00%‐ ‐ ‐ ‐ 213‐000‐6‐700‐16Transfer in from BMU/Advance‐ ‐ ‐$ 0.00%1,004,203 1,232,789 151,265 63,874 213‐000‐6‐700‐17Transfer In ( special assessments)63,874 63,874 ‐$ 0.00%1,004,203 1,422,594 511,385 1,679,834 Total Transfers In592,583 592,583 (1,087,251)$ ‐64.72%5,750,744 6,390,790 5,397,847 8,449,755 Total Revenue & Transfers In6,423,039 6,423,039 (2,026,716)$ ‐23.99%45,611 44,974 ‐ ‐ 213‐000‐5‐422‐03 Consulting‐ ‐ ‐$ 0.00%‐ ‐ 152,500 152,500 213‐000‐5‐425‐13 Chip Seal(50/50;212/213) ‐ ‐ (152,500)$ ‐100.00%197,500 ‐ 152,500 50,000 213‐000‐5‐466‐02Job Creation Incentive100,000 100,000 50,000$ 100.00%1,380,000 1,834,036 1,877,326 1,877,326 213‐000‐5‐470‐01Bond Principal Payments1,921,244 1,921,244 43,918$ 2.34%597,318 559,818 518,228 518,228 213‐000‐5‐470‐02Bond Interest Payments471,798 471,798 (46,430)$ ‐8.96%495 495 1,200 1,200 213‐000‐5‐470‐03 Debt Service Costs1,200 1,200 ‐$ 0.00%143,609 22,764 300,000 150,000 213‐000‐5‐856‐63 Economic Incentive Grant150,000 150,000 ‐$ 0.00%100,000 100,000 100,000 100,000 213‐000‐5‐856‐72Boys & Girls Club Capital Impv100,000 100,000 ‐$ 0.00%150,000 150,000 150,000 150,000 213‐000‐5‐856‐76SDSU Research Park150,000 150,000 ‐$ 0.00%‐ 12,000 ‐ ‐ 213‐000‐5‐856‐77BATA Grant Match‐Bus15,000 15,000 15,000$ N/A‐ ‐ 100,000 100,000 213‐000‐5‐856‐81SDSU Performing Arts Center II100,000 100,000 ‐$ 0.00%‐ ‐ 50,000 50,000 213‐000‐5‐856‐82Brookings Health System50,000 50,000 ‐$ 0.00%2,614,533 2,724,087 3,401,754 3,149,254 Total Other Expenditures3,059,242 3,059,242 (90,012)$ ‐2.86%‐ ‐ 100,000 100,000 213‐000‐5‐911‐00Buildings (CRC 100,000/5)100,000 100,000 ‐$ 0.00%9,451 27,867 20,000 42,133 213‐000‐5‐911‐01Railroad Crossing Arms‐ ‐ (42,133)$ ‐100.00%‐ ‐ ‐ ‐ 213‐000‐5‐911‐05 Senior Citizens Center‐ ‐ ‐$ 0.00%Land Purchase ‐ Citico land201,000 201,000 201,000$ N/A460,991 1,055 1,000,000 ‐ 213‐000‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ ‐ W20th St S Main to Cumb/ 1,264,000‐ ‐ ‐ ‐ 213‐000‐5‐940‐04Park & Rec Improvements355,000 355,000 355,000$ N/A‐ ‐ ‐ ‐ 213‐000‐5‐940‐05 Bike lane/trail Improv ‐ eng110,000 110,000 110,000$ N/A‐ ‐ 225,000 256,081 213‐000‐5‐960‐00Street & Sidewalk Improv 50/50 (213/212)701,500 701,500 445,419$ 173.94%‐ ‐ 550,000 550,000 213‐000‐5‐960‐01STP grant expenditures1,600,000 1,600,000 1,050,000$ 190.91%‐ ‐ 75,000 75,000 213‐000‐5‐960‐02street curb and gutter145,000 145,000 70,000$ 93.33%‐ ‐ 175,000 500,000 213‐000‐5‐999‐47Special Projects ADA lib & swift pk lot22,700 22,700 (477,300)$ ‐95.46%470,442 28,922 2,145,000 1,523,214 Total Capital Expenditures3,235,200 3,235,200 1,711,986$ 112.39%1,020,636 925,700 ‐ ‐ 213‐000‐7‐899‐00Transfer out General Fund‐ ‐ ‐$ 0.00%102,770 91,844 200,000 200,000 213‐000‐7‐899‐01Transfer Out to Airport114,500 114,500 (85,500)$ ‐42.75%376,492 427,744 300,000 300,000 213‐000‐7‐899‐03 Transfer out‐Swiftel CIP300,000 300,000 ‐$ 0.00%800,000 ‐ ‐ 2,264,000 213‐000‐7‐899‐05 Transfer Out‐ ‐ (2,264,000)$ ‐100.00%34 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%‐ ‐ 18,475 18,475 213‐000‐7‐899‐24Transfer to Public Art Fund29,751 21,572 3,097$ 16.76%610,505 44,595 ‐ ‐ 213‐000‐7‐899‐25 Transfer out‐Main Ave S‐ ‐ ‐$ 0.00%226,007 30,645 62,500 62,500 213‐000‐7‐899‐28Transfer out to Edgebrook Golf202,101 197,510 135,010$ 216.02%‐ 900,000 ‐ ‐ 213‐000‐7‐899‐29Transfer out Special Assmnt‐ ‐ ‐$ 0.00%‐ 275,000 365,000 365,000 213‐000‐7‐899‐31Transfer Out to Gateway Proj‐ ‐ (365,000)$ ‐100.00%3,136,410 2,695,528 945,975 3,209,975 Total Transfers Out646,352 633,582 (2,576,393)$ ‐80.26%6,221,385 5,448,537 6,492,729 7,882,443 Total Expenditures6,940,794 6,928,024 (954,419)$ ‐12.11%35 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%E 911‐ ‐ ‐ ‐ 214‐000‐4‐334‐09Grants354,971 357,367 357,000 357,000 214‐000‐4‐338‐05 E‐911 Surcharge357,000 357,000 ‐$ 0.00%87,217 125,000 96,500 96,500 214‐000‐4‐338‐06Brkgs County 1/3 call demand128,500 128,500 32,000$ 33.16%141 2,590 500 500 214‐000‐4‐661‐01Interest Income500 500 ‐$ 0.00%24,531 ‐ ‐ ‐ 214‐000‐4‐669‐02Miscellaneous‐ ‐ ‐$ 0.00%466,860 484,957 454,000 454,000 Total Revenue486,000 486,000 32,000$ 7.05%174,432 251,800 193,000 193,000 214‐000‐6‐700‐03 Brkgs City 2/3 call demand257,000 257,000 64,000$ 33.16%174,432 251,800 193,000 193,000 Total Transfers In257,000 257,000 64,000$ 33.16%641,292 736,757 647,000 647,000 Total Revenue & Transfers In743,000 743,000 96,000$ 14.84%394,037 414,389 445,943 445,943 214‐000‐5‐101‐00Regular Pay447,300 447,300 1,357$ 0.30%1,462 ‐ 5,500 5,500 214‐000‐5‐101‐01Temporary Pay8,500 8,500 3,000$ 54.55%22,663 20,073 11,085 11,085 214‐000‐5‐101‐04Overtime Pay11,085 11,085 ‐$ 0.00%122 ‐ 300 300 214‐000‐5‐101‐10Wellness Benefit300 300 ‐$ 0.00%30,325 31,397 35,406 35,406 214‐000‐5‐120‐00FICA36,728 36,728 1,322$ 3.73%25,018 26,056 27,440 27,440 214‐000‐5‐121‐09Retirement28,296 28,296 856$ 3.12%76,528 76,638 90,098 90,098 214‐000‐5‐123‐00Group Insurance113,605 113,605 23,507$ 26.09%997 1,027 1,758 1,758 214‐000‐5‐130‐00Workmans Compensation1,984 1,984 226$ 12.86%551,152 569,580 617,530 617,530 Total Personnel Services647,798 647,798 30,268$ 4.90%4,981 2,094 4,400 4,400 214‐000‐5‐422‐02Professional Fees4,400 4,400 ‐$ 0.00%55,121 52,095 59,500 59,500 214‐000‐5‐422‐06Database Services59,500 59,500 ‐$ 0.00%8,926 8,302 9,000 9,000 214‐000‐5‐424‐01Equipment Rental9,000 9,000 ‐$ 0.00%1,512 6,751 2,800 2,800 214‐000‐5‐425‐04Repair & Maintenance Equipment3,000 3,000 200$ 7.14%‐ 1,254 3,000 3,000 214‐000‐5‐425‐06Maintenance Radio5,000 5,000 2,000$ 66.67%455 499 1,500 1,500 214‐000‐5‐426‐01Office Supplies1,000 1,000 (500)$ ‐33.33%1,797 2,082 2,000 2,000 214‐000‐5‐426‐03 General Supplies2,000 2,000 ‐$ 0.00%149 83 200 200 214‐000‐5‐426‐09Subscriptions/Books200 200 ‐$ 0.00%966 946 2,000 2,000 214‐000‐5‐426‐17Uniforms2,000 2,000 ‐$ 0.00%661 1,665 3,000 3,000 214‐000‐5‐427‐01Travel & Lodging3,000 3,000 ‐$ 0.00%1,476 2,460 2,200 2,200 214‐000‐5‐427‐02Registration & Training2,200 2,200 ‐$ 0.00%2,400 5,567 4,800 4,800 214‐000‐5‐428‐01Telephone2,400 2,400 (2,400)$ ‐50.00%736 ‐ 900 900 214‐000‐5‐429‐01Membership & Dues900 900 ‐$ 0.00%79,180 83,798 95,300 95,300 Total Other Expenditures94,600 94,600 (700)$ ‐0.73%‐ ‐ ‐ ‐ 214‐000‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%53,030 4,050 ‐ ‐ 214‐000‐5‐920‐00Furniture and Small Equipment‐ ‐ ‐$ 0.00%20,387 ‐ 7,950 7,950 214‐000‐5‐940‐00Software & Support9,550 9,550 1,600$ 20.13%‐ ‐ ‐ ‐ 214‐000‐5‐950‐01Capital less than $5,0003,000 3,000 3,000$ N/A73,417 4,050 7,950 7,950 Total Capital Expenditures12,550 12,550 4,600$ 57.86%16,982 ‐ ‐ ‐ 214‐000‐7‐899‐00Transfer out to General Fund‐ ‐ ‐$ 0.00%16,982 ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%720,731 657,428 720,780 720,780 Total Expenditures754,948 754,948 34,168$ 4.74%36 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%SWIFTEL CENTER1,028,696 1,063,060 1,091,617 1,091,617 224‐000‐4‐446‐03 F&B Revenue1,373,009 1,373,009 281,392$ 25.78%223,101 191,486 193,189 193,189 224‐000‐4‐446‐08Reimbursed Labor216,258 216,258 23,069$ 11.94%181,409 174,774 190,400 190,400 224‐000‐4‐669‐01Sponsorships,Signage,Name, Etc.191,880 191,880 1,480$ 0.78%349,122 340,022 338,273 338,273 224‐000‐4‐669‐02Miscellaneous Revenues422,616 422,616 84,343$ 24.93%195,731 289,346 239,500 239,500 224‐000‐4‐848‐12Facility Rent & Promotions259,039 259,039 19,539$ 8.16%1,978,059 2,058,688 2,052,979 2,052,979 Total Revenue2,462,802 2,462,802 409,823$ 19.96%‐ ‐ ‐ ‐ 224‐000‐6‐700‐00Transfer in from General Fund‐ ‐ ‐$ 0.00%376,492 427,744 300,000 300,000 224‐000‐6‐700‐04Transfer in Sales & Use Tax300,000 300,000 ‐$ 0.00%375,000 375,000 404,950 404,950 224‐000‐6‐700‐13 Transfer in 3rd B409,441 409,441 4,491$ 1.11%751,492 802,744 704,950 704,950 Total Transfers In709,441 709,441 4,491$ 0.64%2,729,551 2,861,432 2,757,929 2,757,929 Total Revenue & Transfers In3,172,243 3,172,243 414,314$ 15.02%616,141 707,823 777,432 777,432 224‐000‐5‐101‐02Personnel Services827,302 827,302 49,870$ 6.41%581,545 590,654 593,425 593,425 224‐000‐5‐101‐03 Temporary Pay655,296 655,296 61,871$ 10.43%147,211 78,664 121,451 121,451 224‐000‐5‐422‐03 Professional & Contract Labor102,601 102,601 (18,850)$ ‐15.52%121,810 101,989 109,213 109,213 224‐000‐5‐422‐07Contracted Services106,621 106,621 (2,592)$ ‐2.37%104,578 163,876 112,600 112,600 224‐000‐5‐423‐01Advertising & Marketing110,721 110,721 (1,879)$ ‐1.67%146,174 127,241 148,168 148,168 224‐000‐5‐424‐06Occupancy161,134 161,134 12,966$ 8.75%21,468 25,754 22,000 22,000 224‐000‐5‐427‐01Travel and Motor Vehicle26,650 26,650 4,650$ 21.14%119,108 116,218 135,355 135,355 224‐000‐5‐428‐02Utilities134,230 134,230 (1,125)$ ‐0.83%111,368 168,821 95,686 95,686 224‐000‐5‐429‐09Services/Operations313,492 313,492 217,806$ 227.63%347,304 355,777 320,214 320,214 224‐000‐5‐446‐03 F&B Expenses399,381 399,381 79,167$ 24.72%30,505 21,177 22,385 22,385 224‐000‐5‐669‐02General Administrative34,815 34,815 12,430$ 55.53%2,347,212 2,457,994 2,457,929 2,457,929 Total Other Expenditures2,872,243 2,872,243 414,314$ 16.86%376,492 1,543,369 300,000 300,000 224‐000‐5‐940‐01Capital300,000 300,000 ‐$ 0.00%376,492 1,543,369 300,000 300,000 Total Capital Expenditures300,000 300,000 ‐$ 0.00%‐ ‐ 214‐000‐7‐899‐24Transfer to Public Art Fund‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%2,723,704 4,001,363 2,757,929 2,757,929 Total Expenditures3,172,243 3,172,243 414,314$ 15.02%37 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LIBRARY FINES22,663 31,224 25,000 25,000 226‐000‐4‐559‐00Fines ‐ Library25,000 25,000 ‐$ 0.00%50 51 ‐ ‐ 226‐000‐4‐661‐00Interest ‐ Investments‐ ‐ ‐$ 0.00%‐ 5,065 ‐ ‐ 226‐000‐4‐669‐02Other ‐ Misc.‐ ‐ ‐$ 0.00%‐ (12,000) ‐ ‐ 226‐000‐4‐899‐99Other Revenue‐ ‐ ‐$ 0.00%22,713 24,340 25,000 25,000 Total Revenues25,000 25,000 ‐$ 0.00%25,308 31,807 30,000 30,000 226‐000‐5‐899‐99Other Expenses30,000 30,000 ‐$ 0.00%25,308 31,807 30,000 30,000 Total Expenditures30,000 30,000 ‐$ 0.00%LIBRARY DONATIONS40,086 23,509 35,000 35,000 227‐000‐4‐446‐10Donations35,000 35,000 ‐$ 0.00%856 (99) 500 500 227‐000‐4‐661‐00Interest ‐ Investments500 500 ‐$ 0.00%‐ (5,065) ‐ 227‐000‐4‐669‐02Other ‐ Misc.‐$ 0.00%40,942 18,345 35,500 35,500 Total Revenues35,500 35,500 ‐$ 0.00%38,213 25,733 33,000 33,000 227‐000‐5‐899‐99Other Expenses33,000 33,000 ‐$ 0.00%38,213 25,733 33,000 33,000 Total Expenditures33,000 33,000 ‐$ 0.00%38 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%SPECIAL ASSESSMENT‐ 14 ‐ ‐ 280‐000‐4‐661‐00Interest Income‐ ‐ ‐$ 0.00%1,212 1,885 1,300 1,300 280‐000‐4‐661‐01Money Market Interest Income1,800 1,800 500$ 38.46%411,117 4,006 183,101 183,101 280‐000‐4‐663‐43 Special Assessment Deferred95,710 95,710 (87,391)$ ‐47.73%3,300 8,833 3,200 3,200 280‐000‐4‐663‐44Special Assessment Interest8,800 8,800 5,600$ 175.00%148,566 121,471 45,435 45,435 280‐000‐4‐663‐45 Special Assessment Current68,435 68,435 23,000$ 50.62%‐ ‐ ‐ ‐ 280‐000‐4‐663‐46Special Assessment Delinquent‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 280‐000‐4‐663‐47Special Assessment Swr Hook Up‐ ‐ ‐$ 0.00%40 48 ‐ ‐ 280‐000‐4‐663‐48Penalty‐ ‐ ‐$ 0.00%564,235 136,257 233,036 233,036 Total Revenues174,745 174,745 (58,291)$ ‐25.01%‐ ‐ ‐ ‐ 280‐000‐6‐700‐08Transfer in from BMU‐ ‐ ‐$ 0.00%1,608,491 152,618 ‐ ‐ 280‐000‐6‐700‐17Transfer In‐ ‐ ‐$ 0.00%‐ 900,000 ‐ ‐ 280‐000‐6‐700‐20Transfer in‐Sales & Use Tax‐ ‐ ‐$ 0.00%1,608,491 1,052,618 ‐ ‐ Total Transfers In‐ ‐ ‐$ 0.00%2,172,726 1,188,875 233,036 233,036 Total Revenues & Transfers In174,745 174,745 (58,291)$ ‐25.01%‐ 2,494 ‐ ‐ 280‐000‐5‐429‐09Miscellaneous‐$ 0.00%50,238 73,811 270,185 125,000 280‐000‐5‐960‐00Street & Sidewalk Improvements1,650,000 1,650,000 1,525,000$ 1220.00%‐ ‐ ‐ ‐ 280‐000‐5‐960‐04Sewer Line Extension‐ ‐ ‐$ 0.00%50,238 76,305 270,185 125,000 Total Capital Expenditures1,650,000 1,650,000 1,525,000 1220.00%‐ 600,163 151,265 151,266 280‐000‐7‐899‐20Transfer to 75% Sales Tax63,874 63,874 (87,392)$ ‐57.77%‐ 600,163 151,265 151,266 Total Transfers Out63,874 63,874 (87,392)$ ‐57.77%50,238 676,468 421,450 276,266 Total Expenditures1,713,874 1,713,874 1,437,608$ 520.37%39 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%STORM DRAINAGE729,572 738,328 730,000 828,120 282‐000‐4‐112‐01Drainage Fees828,120 828,120 ‐$ 0.00%5,434 2,016 6,700 6,700 282‐000‐4‐112‐02Delinquent Drainage Fees3,700 3,700 (3,000)$ ‐44.78%119,169 118,596 119,000 125,000 282‐000‐4‐112‐03 Drainage Fees/Direct Billing125,000 125,000 ‐$ 0.00%780 624 750 750 282‐000‐4‐112‐04Drainage Fees Interest625 625 (125)$ ‐16.67%21,082 6,360 ‐ ‐ 282‐000‐4‐661‐00Interest Income‐ ‐ ‐$ 0.00%515 2,753 1,300 1,300 282‐000‐4‐661‐01Money Market Interest Income2,750 2,750 1,450$ 111.54%187,274 32,515 ‐ ‐ 282‐000‐4‐663‐50Proceeds SRF Loan‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 282‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%11,696 ‐ ‐ ‐ 282‐000‐4‐669‐02Miscellaneous‐ ‐ ‐$ 0.00%1,075,522 901,192 857,750 961,870 Total Revenue960,195 960,195 (1,675)$ ‐0.17%345,120 ‐ ‐ ‐ 282‐000‐6‐700‐17Transfer In‐ ‐ ‐$ 0.00%345,120 ‐ ‐ ‐ Total Transfers In‐ ‐ ‐$ 0.00%1,420,642 901,192 857,750 961,870 Total Revenue & Transfers In960,195 960,195 (1,675)$ ‐0.17%52,409 43,524 60,353 60,353 282‐000‐5‐101‐00Regular Pay64,082 64,082 3,729$ 6.18%17,163 13,823 18,000 18,000 282‐000‐5‐101‐01Temporary Pay18,000 18,000 ‐$ 0.00%617 377 2,000 2,000 282‐000‐5‐101‐04Overtime Pay1,000 1,000 (1,000)$ ‐50.00%50 210 200 200 282‐000‐5‐101‐07Clothing Allowance200 200 ‐$ 0.00%5,313 4,383 6,162 6,162 282‐000‐5‐120‐00FICA6,510 6,510 348$ 5.65%3,090 2,633 3,753 3,753 282‐000‐5‐121‐09Retirement4,026 4,026 273$ 7.27%1,337 918 2,341 2,341 282‐000‐5‐123‐00Group Insurance5,011 5,011 2,670$ 114.05%2,014 2,143 3,900 3,900 282‐000‐5‐130‐00Workmans Compensation3,218 3,218 (682)$ ‐17.49%81,993 68,011 96,709 96,709 Total Personnel Services102,047 102,047 5,338$ 5.52%‐ 54 60 60 282‐000‐5‐421‐00Insurance84 84 24$ 40.00%21,967 96,073 100,000 100,000 282‐000‐5‐422‐03 Consulting/Engineering150,000 150,000 50,000$ 50.00%‐ 529 1,000 1,000 282‐000‐5‐425‐04Maintenance Equipment1,000 1,000 ‐$ 0.00%70,938 56,982 85,000 85,000 282‐000‐5‐425‐10Maintenance Storm Sewer85,000 85,000 ‐$ 0.00%60 113 1,200 1,200 282‐000‐5‐429‐07Miscellaneous1,200 1,200 ‐$ 0.00%2,205 793 2,500 2,500 282‐000‐5‐429‐09Miscellaneous2,500 2,500 ‐$ 0.00%112,388 124,046 136,184 136,184 282‐000‐5‐470‐11Principal Payment‐SRF Loan140,331 140,331 4,147$ 3.05%82,608 97,701 88,697 88,697 282‐000‐5‐470‐12Interest Payment‐SRF Loan85,580 85,580 (3,117)$ ‐3.51%290,166 376,291 414,641 414,641 Total Other Expenditures465,695 465,695 51,054$ 12.31%79,067 ‐ ‐ ‐ 282‐000‐5‐910‐00Land‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 282‐000‐5‐930‐00Machinery & Auto Equipment‐ ‐ ‐$ 0.00%240,033 299,461 1,220,000 1,100,000 282‐000‐5‐980‐00Storm Sewer Improvements1,570,000 1,570,000 470,000$ 42.73%319,100 299,461 1,220,000 1,100,000 Total Capital Expenditures1,570,000 1,570,000 470,000$ 42.73%427,930 ‐ ‐ ‐ 282‐000‐7‐899‐05 Transfer Out‐ ‐ ‐$ 0.00%427,930 ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%1,119,189 743,763 1,731,350 1,611,350 Total Expenditures2,137,742 2,137,742 526,392$ 32.67%40 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%3rd PENNY SALES TAX852,770 935,022 870,000 870,000 284‐000‐4‐113‐01Sales & Use Tax950,000 950,000 80,000$ 9.20%‐ 10,068 ‐ ‐ 284‐000‐4‐441‐09Miscellaneous‐ ‐ ‐$ 0.00%1,127 1,598 1,500 1,500 284‐000‐4‐661‐01Money Market Interest Income1,500 1,500 ‐$ 0.00%853,897 946,688 871,500 871,500 Total Revenue951,500 951,500 80,000$ 9.18%50,000 ‐ ‐ ‐ 284‐000‐6‐700‐01Transfer in Liquor Fund‐ ‐ ‐$ 0.00%50,000 ‐ ‐ ‐ Total Transfers In‐ ‐ ‐$ 0.00%903,897 946,688 871,500 871,500 Total Revenue & Transfers In951,500 951,500 80,000$ 9.18%19,980 ‐ 28,884 28,884 284‐000‐5‐422‐07Televised Contracted Services28,884 28,884 ‐$ 0.00%16,683 ‐ 20,500 20,500 284‐000‐5‐422‐08Website Contracted Services16,500 16,500 (4,000)$ ‐19.51%5,168 1,909 6,600 6,600 284‐000‐5‐427‐01Travel & Lodging6,600 6,600 ‐$ 0.00%8,885 9,152 9,450 9,450 284‐000‐5‐429‐01First District Membership 9,450 9,450 ‐$ 0.00%210,000 210,000 262,500 262,500 284‐000‐5‐429‐21Convention and Visitors Bureau205,000 205,000 (57,500)$ ‐21.90%27,000 27,000 27,000 27,000 284‐000‐5‐856‐02Brookings Chamber Promotional27,000 27,000 ‐$ 0.00%13,671 10,989 11,000 11,000 284‐000‐5‐856‐11Christmas Decorations 11,000 11,000 ‐$ 0.00%‐ ‐ ‐ ‐ 284‐000‐5‐856‐29Open Government Forum‐ ‐ ‐$ 0.00%13,000 15,000 15,000 15,000 284‐000‐5‐856‐484th of July Fireworks Display15,000 15,000 ‐$ 0.00%‐ ‐ 20,000 20,000 284‐000‐5‐856‐49SDSU Student Visitor Promotion50,000 50,000 30,000$ 150.00%212 7,436 10,000 10,000 284‐000‐5‐856‐65 Promotion of City10,000 10,000 ‐$ 0.00%50,000 30,000 25,000 25,000 284‐000‐5‐856‐72Downtown at Sundown30,000 30,000 5,000$ 20.00%‐ ‐ 20,000 20,000 284‐000‐5‐856‐73 Brookings Economic Dev Corp62,000 62,000 42,000$ 210.00%25,000 25,000 25,000 25,000 284‐000‐5‐856‐74Brookings Downtown Inc.50,000 ‐ (25,000)$ ‐100.00%‐ 42,734 50,000 67,250 284‐000‐5‐856‐78Downtown Acceleration Program50,000 50,000 (17,250)$ ‐25.65%‐ 10,000 ‐ ‐ 284‐000‐5‐856‐79Spark Brookings, LLC‐ ‐$ 0.00%‐ 10,000 ‐ ‐ 284‐000‐5‐856‐80SD Humanities Council10,000 10,000 10,000$ N/A389,599 399,220 530,934 548,184 Total Other Expenditures581,434 531,434 (16,750)$ ‐3.06%375,000 375,000 404,950 404,950 284‐000‐7‐899‐03 Transfer out to Swiftel Center409,441 409,441 4,491$ 1.11%375,000 375,000 404,950 404,950 Total Transfers Out409,441 409,441 4,491$ 1.11%764,599 774,220 935,884 953,134 Total Expenditures990,875 940,875 (12,259)$ ‐1.29%41 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%PILLOW TAX220,870 262,932 400,000 400,000 285‐000‐4‐113‐01Pillow Tax400,000 400,000 ‐$ 0.00%‐ ‐ ‐ ‐ 285‐000‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%202 306 350 350 285‐000‐4‐661‐01Money Market Interest Income350 350 ‐$ 0.00%221,072 263,238 400,350 400,350 Total Revenue400,350 400,350 ‐$ 0.00%4,431 5,128 4,400 4,400 285‐000‐5‐429‐07Miscellaneous5,500 5,500 1,100$ 25.00%210,000 210,000 217,500 217,500 285‐000‐5‐429‐21Convention & Visitors Bureau280,000 280,000 62,500$ 28.74%214,431 215,128 221,900 221,900 Total Expenditures285,500 285,500 63,600$ 28.66%Public Art Fund‐ 50 ‐ ‐ 290‐000‐4‐446‐10Donations‐ ‐ ‐$ 0.00%‐ 50 ‐ ‐ Total Revenue‐ ‐ ‐$ 0.00%53,987 53,987 290‐000‐6‐700‐17Transfer In63,352 56,401 2,414$ 4.47%‐ ‐ 53,987 53,987 Total Transfers In63,352 56,401 2,414$ 4.47%‐ 50 53,987 53,987 Total Revenue & Transfers In63,352 56,401 2,414$ 4.47%‐ ‐ 290‐000‐5‐940‐00Other Capital‐ ‐ ‐ ‐ ‐ Total Expenditures‐ ‐ 0042 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%TIF DIST #1 DEBT SERVICE/INNOVA307,997 355,439 448,328 415,023 314‐000‐4‐111‐04Current TIF Taxes425,000 425,000 9,977$ 2.40%‐ ‐ ‐ ‐ 314‐000‐4‐111‐05 Delinquent TIF Taxes‐ ‐ ‐$ 0.00%45 4 ‐ ‐ 314‐000‐4‐119‐01TIF Penalty‐ ‐ ‐$ 0.00%308,042 355,443 448,328 415,023 Total Revenue425,000 425,000 9,977$ 2.40%27,183 28,008 378,328 360,023 314‐000‐5‐601‐00Principal Payment380,000 380,000 19,977$ 5.55%60,338 52,725 70,000 55,000 314‐000‐5‐602‐00Interest Payment45,000 45,000 (10,000)$ ‐18.18%87,521 80,733 448,328 415,023 Total Debt Service425,000 425,000 9,977$ 2.40%‐ ‐ 314‐000‐7‐899‐00Transfer out General Fund‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%87,521 80,733 448,328 415,023 Total Expenditures425,000 425,000 9,977$ 2.40%TIFDIST #3 DEBT SERVICE/VALLEY VIEW199,681 207,561 216,832 203,875 316‐000‐4‐111‐04Current TIF Taxes203,800 203,800 (75)$ ‐0.04%‐ ‐ ‐ ‐ 316‐000‐4‐111‐05 Delinquent TIF Taxes‐ ‐ ‐$ 0.00%‐ 9 ‐ ‐ 316‐000‐4‐119‐01TIF Penalty‐ ‐ ‐$ 0.00%199,681 207,570 216,832 203,875 Total Revenue203,800 203,800 (75)$ ‐0.04%157,773 175,988 176,832 175,875 316‐000‐5‐601‐00Principal Payment175,800 175,800 (75)$ ‐0.04%42,925 31,863 40,000 28,000 316‐000‐5‐602‐00Interest Payment28,000 28,000 ‐$ 0.00%200,698 207,851 216,832 203,875 Total Debt Service203,800 203,800 (75)$ ‐0.04%TIF DIST #4 DEBT SERVICE/SIELER82,199 82,471 84,380 78,956 317‐000‐4‐111‐04Current TIF Taxes78,900 78,900 (56)$ ‐0.07%‐ 11 317‐000‐4‐111‐05 Delinquent TIF Taxes‐$ 0.00%82,199 82,482 84,380 78,956 Total Revenue78,900 78,900 (56)$ ‐0.07%63,605 70,320 64,380 70,056 317‐000‐5‐601‐00Principal Payment70,000 70,000 (56)$ ‐0.08%18,594 10,746 20,000 8,900 317‐000‐5‐602‐00Interest Payment8,900 8,900 ‐$ 0.00%82,199 81,066 84,380 78,956 Total Debt Service78,900 78,900 (56)$ ‐0.07%TIF DIST # 5 DEBT SERVICE/32ND AVE14,194 13,438 16,130 21,544 318‐000‐4‐111‐04Current TIF Taxes22,000 22,000 456$ 2.12%‐ ‐ 318‐000‐4‐111‐05 Delinquent TIF Taxes‐ ‐ ‐$ 0.00%‐ ‐ 318‐000‐4‐661‐01Interest Income‐ ‐ ‐$ 0.00%14,194 13,438 16,130 21,544 Total Revenue22,000 22,000 456$ 2.12%‐ ‐ 6,130 20,000 318‐000‐5‐601‐00Principal Payment20,000 20,000 ‐$ 0.00%‐ ‐ 10,000 1,544 318‐000‐5‐602‐00Interest Payment2,000 2,000 456$ 29.53%‐ ‐ 16,130 21,544 Total Debt Service22,000 22,000 456$ 2.12%TIF DIST #6 DEBT SERVICE/BEL DIGESTER101,380 182,509 260,120 244,543 319‐000‐4‐111‐04Current TIF Taxes245,000 245,000 457$ 0.19%43 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%‐ ‐ 319‐000‐4‐111‐05 Delinquent TIF Taxes‐$ 0.00%101,380 182,509 260,120 244,543 Total Revenue245,000 245,000 457$ 0.19%‐ ‐ ‐ ‐ 319‐000‐6‐700‐03 Transfer in 75% S&U Tax‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Transfers In‐ ‐ ‐$ 0.00%101,380 182,509 260,120 244,543 Total Revenues & Transfers In245,000 245,000 457$ 0.19%‐ ‐ ‐ ‐ 319‐000‐5‐601‐00Principal Payment‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 319‐000‐5‐602‐00Interest Payment‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Debt Service‐ ‐ ‐$ 0.00%‐ 100,000 260,120 244,543 319‐000‐7‐889‐20Transfer Out‐75% S&U Fund245,000 245,000 457$ 0.19%‐ ‐ ‐ ‐ 319‐000‐7‐899‐17Transfer to Digester‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 319‐000‐7‐899‐20Transfer Out to 75% S&U Fund‐ ‐ ‐$ 0.00%‐ 100,000 260,120 244,543 Total Transfers Out245,000 245,000 457$ 0.19%‐ 100,000 260,120 244,543 Total Expenditures245,000 245,000 457$ 0.19%44 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%TIE DIST # 7 DEBT SERVICE/S. MAIN‐ 89,805 100,000 283,709 320‐000‐4‐111‐04Current TIF Taxes283,709 283,709 ‐$ 0.00%‐ ‐ ‐ ‐ 320‐000‐4‐111‐05 Delinquent TIF Taxes‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 320‐000‐4‐661‐01Interest Income‐ ‐ ‐$ 0.00%‐ 89,805 100,000 283,709 Total Revenue283,709 283,709 ‐$ 0.00%‐ ‐ ‐ ‐ 320‐000‐5‐601‐00Principal Payment‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 320‐000‐5‐602‐00Interest Payment‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Debt Service‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 320‐000‐7‐899‐00Transfer Out‐ ‐ ‐$ 0.00%‐ 89,805 100,000 283,709 320‐000‐7‐899‐20Transfer Out to 75% S&U Fund283,709 283,709 ‐$ 0.00%‐ 89,805 100,000 283,709 Total Transfers Out283,709 283,709 ‐$ 0.00%‐ 89,805 100,000 283,709 Total Expenditures283,709 283,709 ‐$ 0.00%45 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%BROOKINGS GATEWAY PROJECT‐ ‐ ‐ ‐ 520‐000‐4‐446‐10Donation‐ ‐ ‐$ 0.00%391 487 ‐ ‐ 520‐000‐4‐661‐01Money Market Interest Income‐ ‐ ‐$ 0.00%391 487 ‐ ‐ Total Revenue‐ ‐ ‐$ 0.00%‐ 275,000 365,000 365,000 520‐000‐6‐700‐04Transfer in Sales & Use Tax‐ ‐ (365,000)$ ‐100.00%‐ 275,000 365,000 365,000 Total Transfers In‐ ‐ (365,000)$ ‐100.00%391 275,487 365,000 365,000 Total Revenue & Transfers In‐ ‐ (365,000)$ ‐100.00%4,240 7,600 20,000 32,400 520‐000‐5‐422‐03 Consulting30,000 30,000 (2,400)$ ‐7.41%1,282 ‐ 110,000 130,000 520‐000‐5‐426‐06Horticulture Supplies180,000 180,000 50,000$ 38.46%‐ ‐ 380,000 760,000 520‐000‐5‐428‐04Street Lights‐ ‐ (760,000)$ ‐100.00%‐ ‐ ‐ ‐ 520‐000‐5‐429‐09Miscellaneous‐ ‐ ‐$ 0.00%5,522 7,600 510,000 922,400 Total Other Expenditures210,000 210,000 (712,400)$ ‐77.23%‐ ‐ 105,000 210,000 520‐000‐5‐940‐00Other Capital20,000 20,000 (190,000)$ ‐90.48%‐ ‐ 520‐000‐5‐960‐00Street & Sidewalk Improvements‐$ 0.00%‐ ‐ 105,000 210,000 Total Capital Expenditures20,000 20,000 (190,000)$ ‐90.48%‐ ‐ 520‐000‐7‐899‐24Transfer to Public Art Fund200 200 200$ N/A‐ ‐ ‐ ‐ Total Transfers Out200 200 200$ N/A5,522 7,600 615,000 1,132,400 Total Expenditures230,200 230,200 (902,200)$ ‐79.67%S. MAIN AVE & 26th St 20 St PROJECT19,910 8,165 523‐000‐4‐441‐08Reimbursed Expense159 ‐ ‐ ‐ 523‐000‐4‐661‐01Money Market Interest Income500 500 500$ N/A20,069 8,165 ‐ ‐ Total Revenue500 500 500$ N/A‐ ‐ ‐ ‐ 523‐000‐6‐700‐00Transfer in from General Fund‐ ‐ ‐$ 0.00%610,505 44,595 ‐ 2,264,000 523‐000‐6‐700‐04Transfer in 75% Sales & Use‐ ‐ (2,264,000)$ ‐100.00%345,120 ‐ ‐ 523‐000‐6‐700‐17Transfer In‐ ‐ ‐$ 0.00%955,625 44,595 ‐ 2,264,000 Total Transfers In‐ ‐ (2,264,000)$ ‐100.00%975,694 52,760 ‐ 2,264,000 Total Revenue & Transfers In500 500 (2,263,500)$ ‐99.98%55,973 ‐ ‐ 523‐000‐5‐422‐03 Consulting/Engineering‐ ‐ ‐$ 0.00%55,973 ‐ ‐ ‐ Total Other Expenditures‐ ‐ ‐$ 0.00%725,351 ‐ ‐ 1,000,000 523‐000‐5‐940‐00Other Capital1,264,000 1,264,000 264,000$ 26.40%725,351 ‐ ‐ 1,000,000 Total Capital Expenditures1,264,000 1,264,000 264,000$ 26.40%1,953,611 ‐ ‐ ‐ 523‐000‐7‐899‐00Transfer Out‐ ‐ ‐$ 0.00%1,953,611 ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%2,734,935 ‐ ‐ 1,000,000 Total Expenditures1,264,000 1,264,000 264,000$ 26.40%46 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LIQUOR STORE130,179 134,250 130,000 130,000 601‐000‐4‐380‐04Sales/Off Sale Miscellaneous130,000 130,000 ‐$ 0.00%27,898 31,015 26,000 26,000 601‐000‐4‐380‐06Sales/Off Sale Lottery Tickets26,500 26,500 500$ 1.92%(5,515) (5,760) (5,500) (5,500) 601‐000‐4‐380‐08Sales/Off Sale Lottery Payout(5,500) (5,500) ‐$ 0.00%2,265,217 2,376,075 2,460,000 2,460,000 601‐000‐4‐380‐11Sales/Off Sale Liquor2,585,000 2,585,000 125,000$ 5.08%606,598 657,208 634,000 634,000 601‐000‐4‐380‐21Sales/Off Sale Wine662,000 662,000 28,000$ 4.42%‐ (26,899) ‐ ‐ 601‐000‐4‐380‐22Sales/Off Sale Wine Discount‐ ‐ ‐$ 0.00%1,138,883 1,174,132 1,252,500 1,252,500 601‐000‐4‐380‐31Sales/Off Sale Beer1,245,000 1,245,000 (7,500)$ ‐0.60%750 (160) 41,000 41,000 601‐000‐4‐380‐33 Sales/Off Sale Keg Deposits41,000 41,000 ‐$ 0.00%‐ ‐ (41,000) (41,000) 601‐000‐4‐380‐34Sales/Off Sale Keg Returns(41,000) (41,000) ‐$ 0.00%(319) (948) ‐ ‐ 601‐000‐4‐380‐99Sales/Off Sale Deposit Adjust‐ ‐ ‐$ 0.00%12,126 19 20,000 20,000 601‐000‐4‐661‐00Interest Income‐Investments5,160 5,160 (14,840)$ ‐74.20%2,464 4,037 5,000 5,000 601‐000‐4‐661‐01Money Market Interest Income2,204 2,204 (2,796)$ ‐55.92%‐ ‐ ‐ ‐ 601‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%5,879 1,768 ‐ ‐ 601‐000‐4‐861‐09Miscellaneous (P)‐ ‐ ‐$ 0.00%4,184,160 4,344,737 4,522,000 4,522,000 Total Revenue4,650,364 4,650,364 128,364$ 2.84%173,631 209,955 221,322 221,322 601‐000‐5‐101‐00Regular Pay227,778 227,778 6,456$ 2.92%58,514 53,090 60,000 60,000 601‐000‐5‐101‐01Temporary Pay62,500 62,500 2,500$ 4.17%7,859 8,674 8,500 8,500 601‐000‐5‐101‐04Overtime Pay8,500 8,500 ‐$ 0.00%‐ ‐ 400 400 601‐000‐5‐101‐07Clothing Allowance400 400 ‐$ 0.00%192 255 300 300 601‐000‐5‐101‐10Wellness Benefit300 300 ‐$ 0.00%17,020 19,521 22,225 22,225 601‐000‐5‐120‐00FICA23,421 23,421 1,196$ 5.38%10,629 13,045 13,831 13,831 601‐000‐5‐121‐09Retirement14,620 14,620 789$ 5.70%(6,259) 12,407 ‐ ‐ 601‐000‐5‐121‐10Pension Expense‐ ‐ ‐$ 0.00%45,495 50,127 53,015 53,015 601‐000‐5‐123‐00Group Insurance48,113 48,113 (4,902)$ ‐9.25%2,415 2,754 4,175 4,175 601‐000‐5‐130‐00Workmans Compensation4,825 4,825 650$ 15.57%‐ (427) ‐ ‐ 601‐000‐5‐137‐00OPEB Expense‐ ‐ ‐$ 0.00%309,496 369,401 383,768 383,768 Total Personnel Services390,457 390,457 6,689$ 1.74%4,618 4,473 5,663 5,663 601‐000‐5‐421‐00Insurance5,670 5,670 7$ 0.12%‐ 2,100 2,500 2,500 601‐000‐5‐422‐02Contracted Auditing Services2,500 2,500 ‐$ 0.00%6,546 8,066 6,764 6,764 601‐000‐5‐422‐07Contracting Services8,000 8,000 1,236$ 18.27%27,979 36,221 27,505 27,505 601‐000‐5‐423‐05 Advertising/Promotion Fees25,000 25,000 (2,505)$ ‐9.11%82,057 87,880 86,280 86,280 601‐000‐5‐424‐06Rent85,920 85,920 (360)$ ‐0.42%2,794 2,000 2,964 2,964 601‐000‐5‐425‐04Maintenance Equipment2,970 2,970 6$ 0.20%2,629 2,254 2,789 2,789 601‐000‐5‐425‐05 Maintenance Buildings2,300 2,300 (489)$ ‐17.53%3,646 1,731 3,808 3,808 601‐000‐5‐426‐01Office Supplies1,700 1,700 (2,108)$ ‐55.36%15,168 11,771 15,956 15,956 601‐000‐5‐426‐03 General Supplies12,000 12,000 (3,956)$ ‐24.79%109 590 116 116 601‐000‐5‐426‐04Cleaning Supplies600 600 484$ 417.24%1,371 266 1,454 1,454 601‐000‐5‐426‐17Uniforms500 500 (954)$ ‐65.61%162 ‐ 172 172 601‐000‐5‐427‐01Travel & Lodging‐ ‐ (172)$ ‐100.00%2,595 2,126 2,753 2,753 601‐000‐5‐428‐01Telephone2,200 2,200 (553)$ ‐20.09%22,225 24,377 23,653 23,653 601‐000‐5‐428‐02Electric & Water25,000 25,000 1,347$ 5.69%1,875 1,970 2,060 2,060 601‐000‐5‐428‐03 Heat2,060 2,060 ‐$ 0.00%2,131 1,955 2,262 2,262 601‐000‐5‐428‐05 Hauling Service2,270 2,270 8$ 0.35%600 1,905 637 637 601‐000‐5‐429‐01Membership & Dues2,000 2,000 1,363$ 213.97%750 1,470 796 796 601‐000‐5‐429‐04License Fees2,000 2,000 1,204$ 151.26%489 655 ‐ ‐ 601‐000‐5‐429‐15 Bad Debt Expense500 500 500$ N/A47 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LIQUOR STORE continued52,148 59,485 55,485 55,485 601‐000‐5‐469‐00Bank/Credit Card Fees62,810 62,810 7,325$ 13.20%1,587,833 1,698,979 1,699,000 1,699,000 601‐000‐5‐852‐01Purchases/Liquor1,835,000 1,835,000 136,000$ 8.00%884,300 915,433 946,000 946,000 601‐000‐5‐852‐02Purchases/Beer970,000 970,000 24,000$ 2.54%100,144 92,799 96,000 96,000 601‐000‐5‐852‐03 Purchases/Miscellaneous88,000 88,000 (8,000)$ ‐8.33%433,131 458,259 419,000 419,000 601‐000‐5‐852‐04Purchases/Wine480,000 480,000 61,000$ 14.56%25,638 25,776 23,000 23,000 601‐000‐5‐852‐06Purchases/Lottery21,000 21,000 (2,000)$ ‐8.70%‐ (4,962) ‐ ‐ 601‐000‐5‐898‐00Asset Disposed Gain/Loss‐ ‐ 3,260,938 3,437,579 3,426,617 3,426,617 Total Other Expenses3,640,000 3,640,000 213,383$ 6.23%2,294 ‐ ‐ ‐ 601‐000‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%923 11,295 1,100 1,100 601‐000‐5‐950‐01Capital less than $5,0001,100 1,100 ‐$ 0.00%3,217 11,295 1,100 1,100 Total Capital Expenses1,100 1,100 ‐$ 0.00%200,000 277,250 300,000 300,000 601‐000‐7‐899‐00Transfer out General Fund300,000 325,000 25,000$ 8.33%125,000 75,000 100,000 100,000 601‐000‐7‐899‐04Transfer out to Edgebrook100,000 100,000 ‐$ 0.00%50,000 ‐ ‐ ‐ 601‐000‐7‐899‐11Transfer out to 3rd B Fund‐ ‐ ‐$ 0.00%‐ ‐ 11 11 601‐000‐7‐899‐24Transfer to Public Art Fund11 11 ‐$ 0.00%375,000 352,250 400,011 400,011 Total Transfers Out400,011 425,011 25,000$ 6.25%3,948,651 4,170,525 4,211,496 4,211,496 Total Expenses4,431,568 4,456,568 245,072$ 5.82%48 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%AIRPORT1,425,875 64,329 1,101,810 1,101,810 606‐000‐4‐334‐09Grants85,500 85,500 (1,016,310)$ ‐92.24%‐ 23 606‐000‐4‐661‐01Interest Income‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%‐ ‐ 900 900 606‐000‐4‐848‐10Terminal Rent3,744 3,744 2,844$ 316.00%29,841 27,443 26,720 26,720 606‐000‐4‐848‐12Rentals34,207 34,207 7,487$ 28.02%4,348 5,364 4,750 4,750 606‐000‐4‐848‐15 Av/Jet Gas Sales5,400 5,400 650$ 13.68%270 345 200 200 606‐000‐4‐861‐09Miscellaneous200 200 ‐$ 0.00%1,460,334 97,504 1,134,380 1,134,380 Total Revenue129,051 129,051 (1,005,329)$ ‐88.62%237,246 229,650 229,680 229,680 606‐000‐6‐700‐00Transfer in General Fund230,611 230,611 931$ 0.41%102,770 91,844 200,000 200,000 606‐000‐6‐700‐04Transfer in Sales & Use Tax114,500 114,500 (85,500)$ ‐42.75%340,016 321,494 429,680 429,680 Total Transfers In345,111 345,111 (84,569)$ ‐19.68%1,800,350 418,998 1,564,060 1,564,060 Total Revenue & Transfers In474,162 474,162 (1,089,898)$ ‐69.68%96,020 104,019 111,264 111,264 606‐000‐5‐101‐00Regular Pay115,779 115,779 4,515$ 4.06%3,412 797 3,500 3,500 606‐000‐5‐101‐04Overtime3,000 3,000 (500)$ ‐14.29%‐ 200 200 200 606‐000‐5‐101‐07Clothing Allowance200 200 ‐$ 0.00%‐ ‐ 300 300 606‐000‐5‐101‐10Wellness Benefit300 300 ‐$ 0.00%7,027 7,609 8,818 8,818 606‐000‐5‐120‐00FICA9,385 9,385 567$ 6.43%6,048 6,203 6,916 6,916 606‐000‐5‐121‐09Retirement7,360 7,360 444$ 6.42%‐ 6,421 ‐ ‐ 606‐000‐5‐121‐10Pension Expense‐ ‐ ‐$ 0.00%14,493 11,241 18,110 18,110 606‐000‐5‐123‐00Group Insurance29,838 29,838 11,728$ 64.76%2,286 2,406 3,642 3,642 606‐000‐5‐130‐00Workmans Compensation3,838 3,838 196$ 5.38%‐ (122) ‐ ‐ 606‐000‐5‐137‐00OPEB Expense‐ ‐ ‐$ 0.00%129,286 138,774 152,750 152,750 Total Personnel Services169,700 169,700 16,950$ 11.10%8,315 8,016 10,063 10,063 606‐000‐5‐421‐00Insurance9,292 9,292 (771)$ ‐7.66%‐ 6,400 6,000 6,000 606‐000‐5‐422‐02Contracted Auditing Services6,400 6,400 400$ 6.67%5,389 15,618 9,200 9,200 606‐000‐5‐422‐07Contracting Services9,200 9,200 ‐$ 0.00%153 99 200 200 606‐000‐5‐423‐05 Advertising/Promotion Fees200 200 ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐5‐424‐06Building Rentals‐ ‐ ‐$ 0.00%‐ 50 300 300 606‐000‐5‐425‐01Maintenance Office Equipment300 300 ‐$ 0.00%955 67 1,020 1,020 606‐000‐5‐425‐03 Maintenance of Trucks1,020 1,020 ‐$ 0.00%10,890 7,650 11,000 11,000 606‐000‐5‐425‐04Maintenance of Equipment11,000 11,000 ‐$ 0.00%466 898 1,500 1,500 606‐000‐5‐425‐05 Maintenance Buildings1,500 1,500 ‐$ 0.00%‐ 804 1,500 1,500 606‐000‐5‐425‐06Maintenance Radio1,500 1,500 ‐$ 0.00%10,563 14,081 13,500 13,500 606‐000‐5‐425‐09Maintenance Grounds13,500 13,500 ‐$ 0.00%356 208 520 520 606‐000‐5‐426‐01Office Supplies520 520 ‐$ 0.00%1,365 1,913 3,000 3,000 606‐000‐5‐426‐03 General Supplies3,000 3,000 ‐$ 0.00%49 50 150 150 606‐000‐5‐426‐04Cleaning Supplies150 150 ‐$ 0.00%1,817 1,314 3,000 3,000 606‐000‐5‐426‐10Gas2,500 2,500 (500)$ ‐16.67%69 263 600 600 606‐000‐5‐426‐11Oil & Grease600 600 ‐$ 0.00%199 178 1,500 1,500 606‐000‐5‐426‐12Tires1,000 1,000 (500)$ ‐33.33%3,441 5,270 11,000 11,000 606‐000‐5‐426‐13 Diesel Fuel10,000 10,000 (1,000)$ ‐9.09%302 137 750 750 606‐000‐5‐426‐15 Chemicals750 750 ‐$ 0.00%‐ ‐ 600 600 606‐000‐5‐426‐23 Sand600 600 ‐$ 0.00%1,747 173 2,200 2,200 606‐000‐5‐426‐28Extinguishing Agents2,200 2,200 ‐$ 0.00%1,022 3,439 2,500 2,500 606‐000‐5‐427‐01Travel & Lodging2,500 2,500 ‐$ 0.00%1,230 4,085 2,550 2,550 606‐000‐5‐427‐02Registration & Training2,550 2,550 ‐$ 0.00%2,408 2,264 3,300 3,300 606‐000‐5‐428‐01Telephone3,300 3,300 ‐$ 0.00%14,700 10,822 15,000 15,000 606‐000‐5‐428‐02Electric & Water15,000 15,000 ‐$ 0.00%49 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%3,452 2,660 6,000 6,000 606‐000‐5‐428‐03 Heat5,000 5,000 (1,000)$ ‐16.67%155 ‐ 205 205 606‐000‐5‐429‐00Miscellaneous205 205 ‐$ 0.00%359 300 675 675 606‐000‐5‐429‐01Membership & Dues675 675 ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐5‐470‐09Interest on Advance‐ ‐ ‐$ 0.00%69,402 86,759 107,833 107,833 Total Other Expenses104,462 104,462 (3,371)$ ‐3.13%‐ ‐ ‐ ‐ 606‐000‐5‐910‐00Land‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%‐ ‐ 70,000 70,000 606‐000‐5‐930‐00Machinery & Auto Equipment10,000 10,000 (60,000)$ ‐85.71%‐ 20,248 1,161,500 1,161,500 606‐000‐5‐940‐00Other Capital90,000 90,000 (1,071,500)$ ‐92.25%‐ ‐ ‐ ‐ 606‐000‐5‐950‐01Capital less than $5,000‐ ‐ ‐$ 0.00%‐ 68,843 70,000 70,000 606‐000‐5‐970‐00Runway Improvements100,000 100,000 30,000$ 42.86%‐ 89,091 1,301,500 1,301,500 Total Capital Expenses200,000 200,000 (1,101,500)$ ‐84.63%‐ ‐ ‐ ‐ 606‐000‐7‐899‐20Transfer to Public Improvement‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 606‐000‐7‐899‐24Transfer to Public Art Fund‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%198,688 314,624 1,562,083 1,562,083 Total Expenses474,162 474,162 (1,087,921)$ ‐69.65%50 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%EDGEBROOK GOLF COURSE156,444 155,429 195,840 195,840 607‐000‐4‐346‐04Golf Fees160,000 166,000 (29,840)$ ‐15.24%98,954 136,973 117,300 117,300 607‐000‐4‐346‐05 Packages165,000 165,000 47,700$ 40.66%47,865 56,293 71,400 71,400 607‐000‐4‐346‐06Cart Rentals60,000 60,000 (11,400)$ ‐15.97%9,198 12,440 ‐ ‐ 607‐000‐4‐346‐29Golf Lessons‐ ‐ ‐$ 0.00%‐ 17,644 17,000 17,000 607‐000‐4‐346‐45 CIP fee18,000 18,000 1,000$ 5.88%3,651 1,287 2,000 2,000 607‐000‐4‐347‐0015% Food and Beverage Sales1,200 1,200 (800)$ ‐40.00%70 ‐ ‐ ‐ 607‐000‐4‐441‐08Reimbursed Expense‐ ‐ ‐$ 0.00%34 ‐ ‐ 607‐000‐4‐661‐00Interest Income‐ ‐ ‐$ 0.00%‐ ‐ ‐ 607‐000‐4‐661‐01Money Market Interest Income‐ ‐ ‐$ 0.00%‐ 4,601 ‐ ‐ 607‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%12,526 12,902 13,288 13,288 607‐000‐4‐861‐09Cell Tower Rental13,288 13,288 ‐$ 0.00%328,708 397,603 416,828 416,828 Total Revenues417,488 423,488 6,660$ 1.60%125,000 75,000 100,000 100,000 607‐000‐6‐700‐01Transfer in Liquor Fund100,000 100,000 ‐$ 0.00%82,810 ‐ ‐ ‐ 607‐000‐6‐700‐06Transfer in ‐ ‐ ‐$ 0.00%226,006 30,645 62,500 62,500 607‐000‐6‐700‐09Transfer in 75% Public Improve202,101 197,510 135,010$ 216.02%433,816 105,645 162,500 162,500 Total Transfers In302,101 297,510 135,010$ 83.08%762,524 503,248 579,328 579,328 Total Revenues & Transfers In719,589 720,998 141,670$ 24.45%154,719 142,052 139,473 139,473 607‐000‐5‐101‐00Regular Pay141,597 141,597 2,124$ 1.52%45,200 45,774 66,409 66,409 607‐000‐5‐101‐01Temporary Pay66,409 66,409 ‐$ 0.00%1,517 2,099 1,500 1,500 607‐000‐5‐101‐04Overtime Pay2,200 2,200 700$ 46.67%225 300 300 300 607‐000‐5‐101‐06Car Allowance300 300 ‐$ 0.00%‐ 260 300 300 607‐000‐5‐101‐07Clothing/Boot Allowance200 200 (100)$ ‐33.33%‐ ‐ ‐ ‐ 607‐000‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%14,015 14,054 16,599 16,599 607‐000‐5‐120‐00FICA16,438 16,438 (161)$ ‐0.97%8,870 8,607 8,494 8,494 607‐000‐5‐121‐09Retirement8,908 8,908 414$ 4.87%‐ 9,151 ‐ ‐ 607‐000‐5‐121‐10Pension Expense‐ ‐ ‐$ 0.00%28,294 26,649 27,485 27,485 607‐000‐5‐123‐00Group Insurance27,029 27,029 (456)$ ‐1.66%4,164 4,380 8,531 8,531 607‐000‐5‐130‐00Workmans Compensation8,076 8,076 (455)$ ‐5.33%‐ (183) ‐ ‐ 607‐000‐5‐137‐00OPEB Expense‐ ‐ ‐$ 0.00%257,004 253,143 269,091 269,091 Total Personnel Services271,157 271,157 2,066$ 0.77%51 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%EDGEBROOK GOLF COURSE continued4,739 4,459 5,458 5,458 607‐000‐5‐421‐00Insurance4,087 4,087 (1,371)$ ‐25.12%‐ 800 1,000 1,000 607‐000‐5‐422‐02Contracted Auditing Services1,000 1,000 ‐$ 0.00%75,164 84,022 76,750 76,750 607‐000‐5‐422‐04Contracting Services/Pro76,750 76,750 ‐$ 0.00%48 73 103 103 607‐000‐5‐422‐15 Drug & Alcohol Testing103 103 ‐$ 0.00%3,477 4,524 3,880 3,880 607‐000‐5‐423‐05 Advertising & Promotional Fees3,880 3,880 ‐$ 0.00%862 28,770 32,000 32,000 607‐000‐5‐424‐01Equipment Rental33,800 33,800 1,800$ 5.63%51 201 750 750 607‐000‐5‐425‐02Maintenance Vehicles750 750 ‐$ 0.00%9,349 10,031 8,000 8,000 607‐000‐5‐425‐04Maintenance Equipment9,000 9,000 1,000$ 12.50%14,408 2,043 4,000 4,000 607‐000‐5‐425‐05 Maintenance Buildings3,000 3,000 (1,000)$ ‐25.00%3,404 902 3,000 3,000 607‐000‐5‐425‐08Maintenance Turf3,000 3,000 ‐$ 0.00%3,326 3,481 3,000 3,000 607‐000‐5‐425‐09Maintenance Irrigation System3,500 3,500 500$ 16.67%940 588 1,200 1,200 607‐000‐5‐426‐01Office Supplies700 700 (500)$ ‐41.67%6,736 6,100 6,500 6,500 607‐000‐5‐426‐03 General Supplies6,500 10,500 4,000$ 61.54%1,268 417 1,500 1,500 607‐000‐5‐426‐04Cleaning Supplies1,500 1,500 ‐$ 0.00%6,108 6,127 8,000 8,000 607‐000‐5‐426‐10Gasoline8,000 8,000 ‐$ 0.00%1,069 825 800 800 607‐000‐5‐426‐11Oil & Grease Supplies800 800 ‐$ 0.00%241 ‐ 500 500 607‐000‐5‐426‐12Tires250 250 (250)$ ‐50.00%5,439 4,572 6,000 6,000 607‐000‐5‐426‐13 Diesel Fuel6,000 6,000 ‐$ 0.00%7,669 9,382 10,000 10,000 607‐000‐5‐426‐14Fertilizer Supplies10,000 10,000 ‐$ 0.00%10,830 19,315 15,000 15,000 607‐000‐5‐426‐15 Chemicals16,250 16,250 1,250$ 8.33%600 608 600 600 607‐000‐5‐426‐17Uniforms600 600 ‐$ 0.00%1,268 1,436 5,000 5,000 607‐000‐5‐426‐23 Sand4,000 4,000 (1,000)$ ‐20.00%‐ 208 500 500 607‐000‐5‐427‐01Travel & Lodging500 500 ‐$ 0.00%245 693 500 500 607‐000‐5‐427‐02Registration & Training500 500 ‐$ 0.00%7,368 5,844 7,375 7,375 607‐000‐5‐428‐01Telephone7,375 7,375 ‐$ 0.00%20,506 22,535 20,000 20,000 607‐000‐5‐428‐02Electric & Water20,000 20,000 ‐$ 0.00%3,152 2,053 3,000 3,000 607‐000‐5‐428‐03 Heat3,000 3,000 ‐$ 0.00%130 ‐ 150 150 607‐000‐5‐428‐05 Hauling Service150 150 ‐$ 0.00%847 395 300 300 607‐000‐5‐429‐01Membership & Dues300 300 ‐$ 0.00%274 353 250 250 607‐000‐5‐429‐08Postage250 250 ‐$ 0.00%‐ ‐ ‐ ‐ 607‐000‐5‐429‐18Bad Debt Expense‐ ‐ ‐$ 0.00%4,382 6,175 4,500 4,500 607‐000‐5‐469‐00Banking & Credit Card Fees4,500 4,500 ‐$ 0.00%‐ ‐ 17,000 17,000 607‐000‐5‐470‐00Principal on Advance (CIP fee)18,000 18,000 1,000$ 5.88%‐ ‐ ‐ ‐ 607‐000‐5‐470‐09Interest on Advance‐ ‐ ‐$ 0.00%38,253 607‐000‐5‐898‐00Asset Disposed Gain/Loss193,900 265,185 246,616 246,616 Total Other Expenses248,045 252,045 5,429$ 2.20%‐ ‐ ‐ ‐ 607‐000‐5‐910‐00Land‐ ‐ ‐$ 0.00%‐ 10,390 ‐ ‐ 607‐000‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 607‐000‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%‐ ‐ 55,500 55,500 607‐000‐5‐930‐00Machinery & Auto Equipment145,000 141,000 85,500$ 154.05%‐ ‐ 7,000 7,000 607‐000‐5‐940‐00Other Capital55,100 55,100 48,100$ 687.14%‐ ‐ ‐ ‐ 607‐000‐5‐990‐00Infrastructure‐ ‐ ‐$ 0.00%‐ 10,390 62,500 62,500 Total Capital Expenses200,100 196,100 133,600$ 213.76%‐ ‐ 607‐000‐7‐899‐20Transfer Public Improvement‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 607‐000‐7‐899‐24Transfer to Public Art Fund‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Transfers Out‐ ‐ ‐$ 0.00%450,904 528,718 578,207 578,207 Total Expenses719,302 719,302 141,095$ 24.40%52 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%SOLID WASTE COLLECTIONS1,042 1,446 2,000 2,000 612‐000‐4‐661‐01Money Market Interest Income2,000 2,000 ‐$ 0.00%1,091,852 1,115,315 1,087,950 1,087,950 612‐000‐4‐848‐01Utility Billing1,126,800 1,126,800 38,850$ 3.57%61,666 57,163 51,000 51,000 612‐000‐4‐848‐04Yard Waste Bags51,000 51,000 ‐$ 0.00%1,154,560 1,173,924 1,140,950 1,140,950 Total Revenue1,179,800 1,179,800 38,850$ 3.41%287,133 300,021 319,773 319,773 612‐000‐5‐101‐00Regular Pay321,429 321,429 1,656$ 0.52%4,130 4,410 10,000 10,000 612‐000‐5‐101‐01Temporary Pay10,000 10,000 ‐$ 0.00%5,941 16,720 13,000 13,000 612‐000‐5‐101‐04Overtime Pay13,000 13,000 ‐$ 0.00%3,000 3,000 3,000 3,000 612‐000‐5‐101‐07Clothing Allowance3,000 3,000 ‐$ 0.00%‐ ‐ ‐ ‐ 612‐000‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%20,847 22,339 23,848 23,848 612‐000‐5‐120‐00FICA24,610 24,610 762$ 3.20%17,959 19,240 18,104 18,104 612‐000‐5‐121‐09Retirement18,702 18,702 598$ 3.30%‐ 19,276 ‐ ‐ 612‐000‐5‐121‐10Pension Expense‐ ‐ ‐$ 0.00%55,402 57,699 59,716 59,716 612‐000‐5‐123‐00Group Insurance64,444 64,444 4,728$ 7.92%13,335 13,534 20,647 20,647 612‐000‐5‐130‐00Workmans Compensation24,851 24,851 4,204$ 20.36%‐ (366) ‐ ‐ 612‐000‐5‐137‐00OPEB Expense‐ ‐ ‐$ 0.00%407,747 455,873 468,088 468,088 Total Personnel Services480,036 480,036 11,948$ 2.55%15,304 14,044 18,908 18,908 612‐000‐5‐421‐00Insurance10,552 10,552 (8,356)$ ‐44.19%‐ ‐ 3,000 3,000 612‐000‐5‐422‐02Contracted Auditing Services3,000 3,000 ‐$ 0.00%234 ‐ 300 300 612‐000‐5‐422‐06Medical Services300 300 ‐$ 0.00%34,200 34,200 34,200 34,200 612‐000‐5‐422‐07Contracting Services48,125 48,125 13,925$ 40.72%16,072 21,818 16,915 16,915 612‐000‐5‐422‐08Computer Services22,820 22,820 5,905$ 34.91%432 ‐ 250 250 612‐000‐5‐422‐15 Drug & Alcohol Testing250 250 ‐$ 0.00%‐ 19 500 500 612‐000‐5‐423‐01Publication/Recording Fees500 500 ‐$ 0.00%22,342 19,590 16,200 16,200 612‐000‐5‐423‐05 Advertising & Promotional Fees16,200 16,200 ‐$ 0.00%24,529 23,385 22,000 22,000 612‐000‐5‐425‐03 Maintenance Trucks22,000 22,000 ‐$ 0.00%35,828 26,294 25,000 25,000 612‐000‐5‐425‐04Maintenance Equipment25,000 25,000 ‐$ 0.00%443 593 1,500 1,500 612‐000‐5‐425‐05 Maintenance Buildings1,500 1,500 ‐$ 0.00%‐ 1,551 2,000 2,000 612‐000‐5‐425‐06Maintenance Radio2,000 2,000 ‐$ 0.00%91 1,516 1,200 1,200 612‐000‐5‐426‐01Office Supplies1,200 1,200 ‐$ 0.00%2,173 4,128 3,200 3,200 612‐000‐5‐426‐03 General Supplies3,200 3,200 ‐$ 0.00%34,054 27,799 27,400 27,400 612‐000‐5‐426‐08Supplies/Dumpsters & Carts26,950 26,950 (450)$ ‐1.64%1,639 2,413 2,400 2,400 612‐000‐5‐426‐10Gasoline2,400 2,400 ‐$ 0.00%2,560 2,300 3,000 3,000 612‐000‐5‐426‐11Oil & Grease Supplies3,000 3,000 ‐$ 0.00%10,696 3,225 8,000 8,000 612‐000‐5‐426‐12Tires8,000 8,000 ‐$ 0.00%39,913 40,158 51,000 51,000 612‐000‐5‐426‐13 Diesel Fuel51,000 51,000 ‐$ 0.00%2,025 568 1,500 1,500 612‐000‐5‐426‐17Uniforms1,500 1,500 ‐$ 0.00%‐ ‐ 500 500 612‐000‐5‐427‐01Travel & Lodging500 500 ‐$ 0.00%‐ ‐ 500 500 612‐000‐5‐427‐02Registration & Training500 500 ‐$ 0.00%2,610 2,659 3,180 3,180 612‐000‐5‐428‐01Telephone3,180 3,180 ‐$ 0.00%3,662 3,437 3,840 3,840 612‐000‐5‐428‐02Electric & Water3,840 3,840 ‐$ 0.00%6,600 3,325 9,900 9,900 612‐000‐5‐428‐03 Heat9,900 9,900 ‐$ 0.00%214,021 241,605 229,988 229,988 612‐000‐5‐428‐05 Hauling Service242,000 242,000 12,012$ 5.22%107 ‐ 50 50 612‐000‐5‐429‐04License Fees50 50 ‐$ 0.00%1,295 858 4,500 4,500 612‐000‐5‐429‐31Paint Exchange4,500 4,500 ‐$ 0.00%24,832 24,445 27,060 27,060 612‐000‐5‐429‐35 Yardwaste Program29,700 29,700 2,640$ 9.76%495,662 499,930 517,991 517,991 Total Other Expenses543,667 543,667 25,676$ 4.96%‐ ‐ ‐ ‐ 612‐000‐5‐930‐00Machinery & Auto Equipment210,000 210,000 210,000$ N/A53 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%‐ ‐ ‐ ‐ 612‐000‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Capital Expenses210,000 210,000 210,000$ N/A‐ ‐ ‐ ‐ 612‐000‐7‐899‐00Transfer out General Fund‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 612‐000‐7‐899‐24Transfer to Public Art Fund2,100 2,100 2,100$ N/A‐ ‐ ‐ ‐ Total Transfers Out2,100 2,100 2,100$ 0.00%903,409 955,803 986,079 986,079 Total Expenses1,235,803 1,235,803 249,724$ 25.32%54 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LANDFILL 5,812 5,837 15,000 15,000 625‐000‐4‐661‐00Interest Income15,000 15,000 ‐$ 0.00%4,426 6,540 5,000 5,000 625‐000‐4‐661‐01Money Market Interest Income5,000 5,000 ‐$ 0.00%‐ ‐ ‐ ‐ 625‐000‐4‐663‐50Bond Proceeds‐ ‐ ‐$ 0.00%143,000 ‐ ‐ ‐ 625‐000‐4‐664‐00Sale of Fixed Assets‐ ‐ ‐$ 0.00%2,435,267 2,503,677 2,258,000 2,258,000 625‐000‐4‐848‐03 Landfill Tickets2,326,100 2,326,100 68,100$ 3.02%11,346 25,470 25,470 25,470 625‐000‐4‐848‐12Rentals25,470 25,470 ‐$ 0.00%8,640 68,363 9,800 9,800 625‐000‐4‐848‐22Recycled Materials9,800 9,800 ‐$ 0.00%94,832 1,074 ‐ ‐ 625‐000‐4‐861‐09Miscellaneous‐ ‐ ‐$ 0.00%2,703,323 2,610,961 2,313,270 2,313,270 Total Revenue2,381,370 2,381,370 68,100$ 2.94%329,633 342,144 356,498 356,498 625‐000‐5‐101‐00Regular Pay359,442 359,442 2,944$ 0.83%10,770 13,806 10,000 10,000 625‐000‐5‐101‐04Overtime Pay10,000 10,000 ‐$ 0.00%2,000 2,000 2,000 2,000 625‐000‐5‐101‐07Clothing Allowance2,000 2,000 ‐$ 0.00%154 206 ‐ ‐ 625‐000‐5‐101‐10Wellness Benefit‐ ‐ ‐$ 0.00%23,738 24,936 27,930 27,930 625‐000‐5‐120‐00FICA28,923 28,923 993$ 3.56%20,271 21,225 21,906 21,906 625‐000‐5‐121‐09Retirement22,685 22,685 779$ 3.56%‐ 21,566 ‐ ‐ 625‐000‐5‐121‐10Pension Expense‐ ‐ ‐$ 0.00%52,831 48,822 50,997 50,997 625‐000‐5‐123‐00Group Insurance57,001 57,001 6,004$ 11.77%8,689 8,890 14,601 14,601 625‐000‐5‐130‐00Workmans Compensation16,183 16,183 1,582$ 10.83%‐ (427) ‐ ‐ 625‐000‐5‐137‐00OPEB Expense‐ ‐ ‐$ 0.00%448,086 483,168 483,932 483,932 Total Personnel Services496,234 496,234 12,302$ 2.54%‐ ‐ 27,832 27,832 625‐000‐5‐220‐01Restricted Closure27,832 27,832 ‐$ 0.00%‐ ‐ 18,396 18,396 625‐000‐5‐220‐02Restricted Post Closure18,396 18,396 ‐$ 0.00%‐ ‐ ‐ ‐ 625‐000‐5‐220‐05 Restricted Future SW Facility‐ ‐ ‐$ 0.00%6,314 6,749 8,193 8,193 625‐000‐5‐421‐00Insurance7,215 7,215 (978)$ ‐11.94%‐ ‐ 300 300 625‐000‐5‐422‐01Legal Services300 300 ‐$ 0.00%‐ 3,500 3,000 3,000 625‐000‐5‐422‐02Contracted Auditing Services3,000 3,000 ‐$ 0.00%27,673 5,985 40,000 40,000 625‐000‐5‐422‐03 Consulting & Engineering40,000 40,000 ‐$ 0.00%9 ‐ 200 200 625‐000‐5‐422‐06Medical Services200 200 ‐$ 0.00%18,675 82,584 25,000 25,000 625‐000‐5‐422‐07Contracting Services25,000 25,000 ‐$ 0.00%2,853 2,623 2,760 2,760 625‐000‐5‐422‐08Computer Services2,980 2,980 220$ 7.97%30,024 18,887 29,568 29,568 625‐000‐5‐422‐09Testing Services24,120 24,120 (5,448)$ ‐18.43%136 146 200 200 625‐000‐5‐422‐15 Drug & Alcohol Testing200 200 ‐$ 0.00%13 ‐ 200 200 625‐000‐5‐423‐01Publication/Recording Fees200 200 ‐$ 0.00%7,686 10,106 8,300 8,300 625‐000‐5‐423‐05 Advertising/Promotion Fees8,300 8,300 ‐$ 0.00%‐ ‐ 1,000 1,000 625‐000‐5‐424‐01Equipment Rentals1,000 1,000 ‐$ 0.00%17,379 11,140 4,000 4,000 625‐000‐5‐425‐03 Maintenance Trucks4,000 4,000 ‐$ 0.00%79,105 69,952 54,500 54,500 625‐000‐5‐425‐04Maintenance Equipment54,500 54,500 ‐$ 0.00%8,727 18,590 2,500 2,500 625‐000‐5‐425‐05 Maintenance Buildings2,500 2,500 ‐$ 0.00%5,867 11,828 6,000 6,000 625‐000‐5‐425‐09Maintenance Grounds6,000 6,000 ‐$ 0.00%7,804 4,088 6,000 6,000 625‐000‐5‐426‐01Office Supplies6,000 6,000 ‐$ 0.00%6,156 4,558 8,000 8,000 625‐000‐5‐426‐03 General Supplies8,000 8,000 ‐$ 0.00%4,132 4,324 5,160 5,160 625‐000‐5‐426‐04Janitorial Supplies5,160 5,160 ‐$ 0.00%‐ 96 150 150 625‐000‐5‐426‐05 Photographic Supplies150 150 ‐$ 0.00%180 194 250 250 625‐000‐5‐426‐09Subscriptions/Books250 250 ‐$ 0.00%3,419 2,700 7,500 7,500 625‐000‐5‐426‐10Gasoline6,000 6,000 (1,500)$ ‐20.00%1,624 3,490 5,000 5,000 625‐000‐5‐426‐11Oil & Grease Supplies5,000 5,000 ‐$ 0.00%5,129 2,233 5,000 5,000 625‐000‐5‐426‐12Tires5,000 5,000 ‐$ 0.00%55 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%66,686 47,590 88,500 88,500 625‐000‐5‐426‐13 Diesel Fuel75,000 75,000 (13,500)$ ‐15.25%‐ 218 1,500 1,500 625‐000‐5‐426‐17Uniforms1,500 1,500 ‐$ 0.00%8,603 3,294 8,750 8,750 625‐000‐5‐426‐18Gravel8,750 8,750 ‐$ 0.00%4,599 4,054 12,000 12,000 625‐000‐5‐426‐27Alternate Cover12,000 12,000 ‐$ 0.00%981 2,466 5,500 5,500 625‐000‐5‐427‐01Travel & Lodging5,000 5,000 (500)$ ‐9.09%660 1,795 3,500 3,500 625‐000‐5‐427‐02Registration & Training2,000 2,000 (1,500)$ ‐42.86%1,123 568 2,676 2,676 625‐000‐5‐428‐01Telephone2,676 2,676 ‐$ 0.00%2,638 3,174 4,200 4,200 625‐000‐5‐428‐02Electric & Water4,200 4,200 ‐$ 0.00%4,400 3,000 10,500 10,500 625‐000‐5‐428‐03 Heat10,500 10,500 ‐$ 0.00%7,130 5,645 7,500 7,500 625‐000‐5‐428‐05 Hauling Service7,500 7,500 ‐$ 0.00%1,075 1,512 2,000 2,000 625‐000‐5‐429‐01Membership & Dues2,000 2,000 ‐$ 0.00%56 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%LANDFILL continued1,790 1,813 1,920 1,920 625‐000‐5‐429‐05 Rodent Control1,920 1,920 ‐$ 0.00%1,923 1,541 2,000 2,000 625‐000‐5‐429‐07Miscellaneous Services2,000 2,000 ‐$ 0.00%47,077 51,780 47,000 47,000 625‐000‐5‐429‐11State Fees50,000 50,000 3,000$ 6.38%1,575 2,450 2,800 2,800 625‐000‐5‐429‐16Solid Waste Committee2,800 2,800 ‐$ 0.00%52 19 ‐ ‐ 625‐000‐5‐429‐18Bad Debt Expense‐ ‐ ‐$ 0.00%47 ‐ 500 500 625‐000‐5‐429‐38Compost Program Supplies500 500 ‐$ 0.00%(185,481) 21,330 ‐ ‐ 625‐000‐5‐432‐00Post Closure‐ ‐ ‐$ 0.00%500 ‐ 500 500 625‐000‐5‐897‐00Interest Expense500 500 ‐$ 0.00%198,283 416,022 470,355 470,355 Total Other Expenses450,149 450,149 (20,206)$ ‐4.30%‐ ‐ ‐ ‐ 625‐000‐5‐910‐00Land‐ ‐ ‐$ 0.00%‐ ‐ 250,000 250,000 625‐000‐5‐911‐00Buildings & Structures200,000 200,000 (50,000)$ ‐20.00%‐ ‐ ‐ ‐ 625‐000‐5‐920‐00Furniture & Equipment‐ ‐ ‐$ 0.00%‐ ‐ 435,000 435,000 625‐000‐5‐930‐00Machinery & Auto Equipment400,000 400,000 (35,000)$ ‐8.05%‐ ‐ ‐ ‐ 625‐000‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ 8,007 10,000 10,000 625‐000‐5‐950‐01Capital less than $5,00010,000 10,000 ‐$ 0.00%‐ 8,007 695,000 695,000 Total Capital Expenses610,000 610,000 (85,000)$ ‐12.23%575,000 575,000 600,000 600,000 625‐000‐7‐899‐00Transfer out General Fund600,000 625,000 25,000$ 4.17%‐ ‐ ‐ ‐ 625‐000‐7‐899‐20Transfer Public Improvement‐ ‐ ‐$ 0.00%‐ ‐ 4,950 4,950 625‐000‐7‐899‐24Transfer to Public Art Fund4,100 4,100 (850)$ ‐17.17%575,000 575,000 604,950 604,950 Total Transfers Out604,100 629,100 24,150$ 3.99%1,221,369 1,482,197 2,254,237 2,254,237 Total Expenses2,160,483 2,185,483 (68,754)$ ‐3.05%57 20152016201720172018 2018Change ChangeActualActual Adopted Estimated Account NumberDescriptionRequested Proposed+ /(‐)%RESEARCH & TECHNOLOGY CENTER‐ ‐ ‐ ‐ 630‐000‐4‐661‐00Interest Income‐ ‐ ‐$ 0.00%267 387 ‐ ‐ 630‐000‐4‐661‐01Money Market Interest Income‐ ‐ ‐$ 0.00%143,551 151,642 154,270 154,270 630‐000‐4‐848‐12Rentals135,745 135,745 (18,525)$ ‐12.01%32,973 37,606 25,000 25,000 630‐000‐4‐861‐09Miscellaneous25,000 25,000 ‐$ 0.00%176,791 189,635 179,270 179,270 Total Revenue160,745 160,745 (18,525)$ ‐10.33%‐ ‐ ‐ 2,470 630‐000‐5‐101‐01Temporary Pay2,470 2,470 ‐$ 0.00%‐ ‐ ‐ ‐ 630‐000‐5‐120‐00FICA189 189 189$ N/A‐ ‐ ‐ ‐ 630‐000‐5‐130‐00Workman's Compensation133 133 133$ N/A2,689 2,671 2,939 2,939 630‐000‐5‐421‐00Insurance3,536 3,536 597$ 20.31%4,272 10,730 7,500 7,500 630‐000‐5‐422‐07Contracting Services7,700 7,700 200$ 2.67%127 3,521 6,000 6,000 630‐000‐5‐425‐04Maintenance Equipment6,000 6,000 ‐$ 0.00%7,646 4,058 4,000 4,000 630‐000‐5‐425‐05 Maintenance Buildings4,000 4,000 ‐$ 0.00%60 109 200 200 630‐000‐5‐426‐03 General Supplies200 200 ‐$ 0.00%520 848 1,100 1,100 630‐000‐5‐426‐04Cleaning Supplies1,100 1,100 ‐$ 0.00%740 774 750 750 630‐000‐5‐428‐01Telephone750 750 ‐$ 0.00%33,980 39,702 31,000 31,000 630‐000‐5‐428‐02Electric & Water35,000 35,000 4,000$ 12.90%6,784 4,484 11,000 11,000 630‐000‐5‐428‐03 Heat11,000 11,000 ‐$ 0.00%2,117 2,308 2,100 2,100 630‐000‐5‐428‐05 Hauling Service2,500 2,500 400$ 19.05%7,140 7,140 7,200 4,730 630‐000‐5‐429‐03 Cleaning Services7,200 ‐ (4,730)$ ‐100.00%390 ‐ ‐ ‐ 630‐000‐5‐429‐07Miscellaneous Services‐ ‐ ‐$ 0.00%66,465 76,345 73,789 73,789 Total Other Expenses81,778 74,578 789$ 1.07%‐ ‐ ‐ ‐ 630‐000‐5‐911‐00Buildings & Structures‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ 630‐000‐5‐940‐00Other Capital‐ ‐ ‐$ 0.00%‐ ‐ ‐ ‐ Total Capital Expenses‐ ‐ ‐$ 0.00%75,000 105,000 120,000 120,000 630‐000‐7‐899‐00Transfer out General Fund75,000 120,000 ‐$ 0.00%‐ ‐ ‐ ‐ 630‐000‐7‐899‐24Transfer to Public Art Fund‐ ‐ ‐$ 0.00%75,000 105,000 120,000 120,000 Total Transfers Out75,000 120,000 ‐$ 0.00%141,465 181,345 193,789 193,789 Total Expenses156,778 194,578 789$ 0.41%58 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0517,Version:1 Adoption of the Capital Improvement Plan and Community Reinvestment Plan. Summary: City staff updates the Capital Improvement Plan every year and reflects proposed expenditures for a five-year period. The Community Reinvestment Plan is an extension of the CIP and reflects and additional five years of larger proposed capital expenditures to serve as a guide for the future. These capital items are incorporated into the 2018 Annual Operating Budget. Background: Capital expenditures are generally considered durable goods the City purchases during the course of the year and are generally considered to be: (i) land / real estate / property, (ii) equipment and vehicles, and (iii) infrastructure. Because of the cost of these items, they require special attention for providing for their expenditure, which frequently includes multi-year planning, phasing of large projects, and sometimes debt financing. Most funds have some degree of capital projects. With regard to multi-year planning, the most crucial year is obviously the first year of the CIP, as it must be incorporated into the overall city budget currently being developed. Each successive year becomes more flexible as it is more difficult to project. As a result, these years and expenditures oftentimes become “place-holders” as a planning tool and a reminder that they need to eventually be addressed, and are subject to future changes based on priorities, age, use, cost, need, etc. There are a few notable changes to the format of the CIP material. The CIP is again displayed in the traditional five-year chart with its respective list of expenditures broken down by department. Each departmental CIP Chart has an accompanying description of the various capital items containing photos and brief narratives providing further information and background on the item. Each chart includes the itemized surcharge amount for the Public Art Dedication consistent with Ordinance 16-005. Actual public art surcharge amounts will be adjusted to be one percent (1%) of the actual expenditure amount and eventually transferred from the Capital Fund to the Public Art Fund at the time of the expenditure. The far column of each chart adds the various capital funds where the capital expenditures are budgeted to clarify which fund is financing the expenditure. At the end of the document are totals by year, category, and fund. Finally, we have added the Community Re-Investment Plan (CRP), which is a five-year successive extension of the CIP. This companion document to the CIP provides for a longer window of major capital planning and is limited exclusively to Fund 213 (75% Second Penny, Public Improvement Capital Fund). Because it is long-range, it is much more speculative in its anticipation of expenditures. It is especially helpful for identifying debt service obligations and their impact on remaining funding for capital projects paid with cash, or additional debt service capacity. The capital items identified for 2018 were injected into the operating budgets. City of Brookings Printed on 9/6/2017Page 1 of 2 powered by Legistar™ File #:ID 2017-0517,Version:1 Fiscal Impact: There are substantial fiscal impacts as capital expenditures are an inherent part of the organization’s overall budget. Recommendation: Staff recommends approval. Attachments: 2018-2022 CIP / 2023-2027 CRP Book 75% Second Penny Sales & Use Tax Cash Projections City of Brookings Printed on 9/6/2017Page 2 of 2 powered by Legistar™ 2018–2022 5-Year Capital Improvement Plan 10-Year Community Reinvestment Plan 2023–2027 Prepared by: Kevin A. Catlin, Assistant City Manager Brookings City Council Keith W. Corbett, Mayor Mary Kidwiler, Deputy Mayor Patty Bacon Holly Tilton Byrne Dan Hansen Oepke Niemeyer Nick Wendell Jeffrey W. Weldon, City Manager City of Brookings Leadership Team Jeffrey W. Weldon, City Manager Kevin A. Catlin, Assistant City Manager Matt Bartley, Street Department Superintendent Dan Brettschneider, Parks, Recreation & Forestry Director Janet Coplan, Liquor Store Manager Shawna M. Costello, CPA, CPFO, Finance Director David Erickson, Acting Chief of Police Ashia Gustafson, Director of Library Services Darrell Hartmann, Fire Chief Donna Langland, Human Resources Director Todd Langland, Solid Waste Director Jackie Lanning, City Engineer Tom Richter, Executive Director – Swiftel Center Mike Struck, Community Development Director Shari Thornes, City Clerk TABLE OF CONTENTS AIRPORT...................................................................................................................................................... 5 AIRPORT NARRATIVE .................................................................................................................................. 6 ANIMAL CONTROL .................................................................................................................................13 ANIMAL CONTROL NARRATIVE ...................................................................................................................14 CITY CLERK ..............................................................................................................................................15 CITY CLERK NARRATIVE .............................................................................................................................16 CITY/COUNTY GOVERNMENT CENTER ...........................................................................................17 CITY/COUNTY GOVERNMENT CENTER NARRATIVE ....................................................................................18 COMMUNITY DEVELOPMENT DEPARTMENT ...............................................................................19 COMMUNITY DEVELOPMENT NARRATIVE ..................................................................................................20 DAKOTA NATURE PARK .......................................................................................................................21 DAKOTA NATURE PARK NARRATIVE ...........................................................................................................22 EMERGENCY SERVICES DISPATCHING (E-911) .............................................................................25 E-911 NARRATIVE ......................................................................................................................................26 EDGEBROOK GOLF COURSE ...............................................................................................................28 EDGEBROOK GOLF COURSE NARRATIVE ......................................................................................................29 ENGINEERING DEPARTMENT .............................................................................................................36 ENGINEERING DEPARTMENT NARRATIVE ....................................................................................................37 FIRE DEPARTMENT ................................................................................................................................38 FIRE DEPARTMENT NARRATIVE ...................................................................................................................39 FORESTRY DIVISION ..............................................................................................................................45 FORESTRY DIVISION NARRATIVE .................................................................................................................46 GATEWAY PROJECT ..............................................................................................................................49 GATEWAY PROJECT NARRATIVE .................................................................................................................50 GENERAL GOVERNMENT BUILDINGS ..............................................................................................52 HILLCREST AQUATIC CENTER ..........................................................................................................53 HILLCREST AQUATIC CENTER NARRATIVE ..................................................................................................54 INFORMATION TECHNOLOGY DEPARTMENT ..............................................................................56 INFORMATION TECHNOLOGY NARRATIVE ...................................................................................................59 LARSON ICE CENTER .............................................................................................................................61 LARSON ICE CENTER NARRATIVE ................................................................................................................62 LIBRARY.....................................................................................................................................................66 LIBRARY NARRATIVE ..................................................................................................................................67 PARKS DEPARTMENT ............................................................................................................................70 PARKS DEPARTMENT NARRATIVE ...............................................................................................................72 POLICE DEPARTMENT ..........................................................................................................................89 POLICE DEPARTMENT NARRATIVE ..............................................................................................................90 RESEARCH & TECHNOLOGY CENTER ...........................................................................................100 RESEARCH & TECHNOLOGY CENTER NARRATIVE ......................................................................................101 RECREATION DIVISION ......................................................................................................................102 RECREATION DIVISION NARRATIVE ...........................................................................................................103 SOLID WASTE COLLECTION .............................................................................................................104 SOLID WASTE COLLECTION NARRATIVE ....................................................................................................105 SOLID WASTE DISPOSAL (LANDFILL) ............................................................................................107 LANDFILL NARRATIVE ..............................................................................................................................108 SPECIAL ASSESSMENT FUND ............................................................................................................110 SPECIAL ASSESSMENT FUND NARRATIVE ..................................................................................................111 STORM DRAINAGE FUND ....................................................................................................................113 STORM DRAINAGE FUND NARRATIVE ........................................................................................................114 STREET DEPARTMENT ........................................................................................................................119 STREET DEPARTMENT NARRATIVE ............................................................................................................120 SWIFTEL CENTER .................................................................................................................................132 COMMUNITY REINVESTMENT PLAN ..............................................................................................133 CAPITAL PROJECT DETAIL SUMMARY .........................................................................................136 Project Description 2018 2019 2020 2021 2022 Fund Facilities and Equipment Airport Improvements (cracks/asphalt/concrete/paint)$100,000 $50,000 $50,000 $30,000 $30,000 213 Description util,extend taxilane ag sprayer taxilane paving paint 12/30 paint 17/35 general maintenance Remove and Construct Fence by Hangars $11,000 213 Bobcat attachments (snowblower, finish mower)$10,000 213 Replace 2005 White Pickup $20,000 213 Replace Tractor Mower Deck (Purchased in 2006)$20,000 213 8’ Bike Path on City Parcel S. of 8th St S between Crystal Ridge Road and Main Ave S $40,000 213 Apron Reconstruction Design (Grant)$85,500 Grant Apron Reconstruction Design (City)$4,500 213 Reconstruction of Apron (City) (10% in 2019)$11,750 213 Reconstruction of Apron (Grant) (10% in 2019)$223,250 Grant Reconstruction of Apron (City) (90% in 2020)$105,750 213 Reconstruction of Apron (Grant) (90% in 2020)$2,009,250 Grant Pavement Maintenance (Seal Coat) (City)$28,750 213 Pavement Maintenance (Seal Coat) (Grant)$546,250 Grant Ag Spray Area Expansion (City) $27,500 213 Ag Spray Area Expansion (Grant) $522,500 Grant Design of Parallel Taxiway to 35 End (City)$3,500 213 Design of Parallel Taxiway to 35 End (Grant)$66,500 Grant Construct Parallel Taxiway to 35 End (City) $38,500 213 Construct Parallel Taxiway to 35 End (Grant) $731,500 Grant Snow Blower for John Deere Loader $75,000 213 Total Facilities & Equipment (grant)$85,500 $223,250 $3,078,000 $66,500 $731,500 Total Facilities & Equipment (city)$114,500 $92,750 $212,000 $53,500 $183,500 Total Captial $200,000 $316,000 $3,290,000 $120,000 $915,000 Art Fund (1%)$1,145 $928 $2,120 $535 $1,835 290 Grand Total $201,145 $316,928 $3,292,120 $120,535 $916,835 Note: Art Fund was applied to the City's share only. 5 Year Capital Improvement Plan Airport Page 5 of 136 2018 Airport CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 – Airport Improvements (cracks/asphalt/concrete/paint/other repairs) The City has maintenance every year on the runways, taxiways and hangar areas which includes crack sealing, asphalt repair and painting. The City has budgeted between $50,000 and $100,000 for the next three years for these types of repairs, and $30,000 for 2021 and 2022. Even though the primary runway and associated taxiways have just been reconstructed, the City still has maintenance on the hangar areas, ramp, and aging taxilanes. The City has budgeted $100,000 in 2018 to construct a portion of taxilane for a commercial agriculture-spraying hangar in the location shown on the picture below. The total amount budgeted for improvement maintenance is $260,000 for the five year period: 2018 2019 2020 2021 2022 $100,000 $50,000 $50,000 $30,000 $30,000 2018 Proposed: Partial Taxilane Expansion for Ag Spraying Operation: Cost: 2018-2022: $260,000 Operating Budget Impact: These funds will be included in the operating budget for maintenance. Page 6 of 136 2018 – Purchase of Bobcat Attachments The airport staff maintains the airport grounds to include any needed dirt work, snow removal, landscaping and mowing. The attachments purchased through Bobcat will fit the machine and are easily interchangeable. One attachment is a 90” mower which will be used to cut grass around light fixtures and close to other objects on the airfield. During the summer months, airport personnel are always trying to catch up on mowing and this attachment would speed up the process tremendously. The other attachment is a 72” snowblower that can be used to blow snow away from pavement and object free areas to ensure aircraft wings and engine pods can clear potentially dangerous snow banks. The snowblower can be used in tight areas where the loader can’t reach and can be used with the large blower to clear surfaces faster. The estimated cost for each attachment is $5,000 with a total cost of $10,000. Cost: $10,000 Operating Budget Impact: There will be an increase in fuel consumption by using the Bobcat more frequently with the new attachments 2018 – Design of GA Apron Reconstruction The Brookings Regional Airport anticipates the reconstruction of the general aviation apron in 2019. The project will include removing existing pavement followed by grading, surfacing, underdrain and installation of new aircraft tie downs. The estimated Federal/State grant amount for the apron reconstruction design is $85,500 with a city share of $4,500 totaling $90,000. Cost: $90,000 Operating Budget Impact: There will be a decrease in pavement maintenance costs with the new pavement and aircraft tie downs Page 7 of 136 2019 – Removal and Relocation of Airport Fence near Hangars The Brookings Regional Airport anticipates removing and relocating an existing section of airport perimeter fence adjacent to Division Ave to make room for the extended taxilane and future hangars. Work will include removing the fence surrounding the east parking lot (formerly leased to Advance) and installing it in line with the existing North- South fence line. This project includes a total of 146 feet of 10 foot tall chain link fence and an 18 foot cantilever slide gate. American Fence will reuse salvageable fence fabric, top rail, gate, hardware and fittings. The estimated cost for this project is $11,000. Cost: $11,000 Operating Budget Impact: There will be a slight increase in square footage for mowing 2019 – Replace Engineering/Airport Dodge Ram The 2005 Dodge Ram is used as one of the primary vehicles for the Airport staff for field inspections, equipment fueling, and other airport uses. The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for a vehicle at the Airport Department is 10 years. In 2019, this vehicle will be 14 years old. The replacement vehicle will be a used four-wheel drive pickup. Estimated cost for a used pickup is $20,000. Cost: $20,000 Operating Budget Impact: There will be a decrease in vehicle maintenance costs Page 8 of 136 2019 – Reconstruction of GA Apron (Part 1 of 2) The Brookings Regional Airport anticipates the reconstruction of the general aviation apron with projected 10% completion in 2019 and the remaining 90% to be completed in 2020. The project will include removing existing pavement followed by grading, surfacing, underdrain and installation of new aircraft tie downs. The estimated Federal/State grant amount for 2019 (10% of total project) is $223,250 with a city share of $11,750 totaling $235,000. Cost: $235,000 (10% of project in 2019) Operating Budget Impact: There will be a decrease in pavement maintenance costs with the new pavement and aircraft tie downs 2020 – Reconstruction of GA Apron (Part 2 of 2) The Brookings Regional Airport anticipates the reconstruction of the general aviation apron with projected 10% completion in 2019 and the remaining 90% to be completed in 2020. The project will include removing existing pavement followed by grading, surfacing, underdrain and installation of new aircraft tie downs. The estimated Federal/State grant amount for 2020 (90% of total project) is $2,009,250 with a city share of $105,750 totaling $2,115,000. Cost: $2,115,000 (90% of project in 2020) Operating Budget Impact: There will be a decrease in pavement maintenance costs with the new pavement and aircraft tie downs Page 9 of 136 2020 – Pavement Maintenance (Seal Coat) The Brookings Regional Airport anticipates the need for pavement maintenance on all surfaces constructed as part of the runway realignment project. This maintenance will prolong the useful life of the pavement. The estimated Federal/State grant amount is $546,250 with a city share of $28,750 totaling $575,000 Cost: $575,000 Operating Budget Impact: This will prolong the life of existing pavement, saving on pavement replacement costs in the near future 2020 – Ag-Spraying Area Expansion The Brookings Regional Airport anticipates the need to expand the commercial ag- spraying area on the field to accommodate new businesses. This expansion would allow new commercial businesses to build hangars on the field. Revenues will increase from land leases, aircraft fees and fuel taxes. The estimated Federal/State grant amount is $522,500 with a city share of $27,500 totaling $550,000 Cost: $550,000 Operating Budget Impact: After completion, there will be an increase in revenues from fuel taxes, land leases and annual aircraft fees from aerial applicators Page 10 of 136 2021 – Replace Tractor Mower Deck The 2006 Buhler Triplex Finishing Mower is used as the primary mowing deck for the airfield. Although well maintained, in 2021 this mower deck will be 15 years old and nearing the end of its useful life. The replacement will be of similar size and to be adaptable to the exiting New Holland tractor at an estimated value of $20,000. Cost: $20,000 Operating Budget Impact: There will be a decrease in equipment maintenance costs 2021 – Design of Parallel Taxiway C to Crosswind Runway 17/35 The Brookings Regional Airport anticipates the construction of the remaining Taxiway C in 2022. The project will include grading, surfacing, and underdrain to extend Taxiway C to the south end of the Runway 17/35. The estimated Federal/State grant amount for the design portion is $66,500 with a city share of $3,500 totaling $70,000. Cost: $70,000 Operating Budget Impact: There will be an increase in maintenance, mowing, and snow removal costs for this new surface. Page 11 of 136 2022 – Construction of Parallel Taxiway C to Crosswind Runway 17/35 The Brookings Regional Airport anticipates the construction of the remaining Taxiway C in 2022. The project will include will include grading, surfacing, and underdrain to extend Taxiway C to the south end of the Runway 17/35. The estimated Federal/State grant amount is $731,500 with a city share of $38,500 totaling $770,000. Cost: $770,000 Operating Budget Impact: There will be an increase in maintenance, mowing, and snow removal costs for this new surface. 2022 – Construct Bike Path on City Parcel South of 8th Street S. The Brookings Regional Airport anticipates constructing a bike path on city parcel on the Southwest corner of Main Ave. and 8th Street S. This bike path will tie into existing bike paths on that parcel. The estimated cost for construction of the bike path is $40,000. Cost: $40,000 Operating Budget Impact: Increase in maintanence for new bike path 2022 – Replace Snow Blower for John Deere Loader The 1998 SnoGo Snow Blower is used as the primary snow blower for the airfield. Although well maintained, in 2022 this snow blower will be 24 years old and nearing the end of its useful life. The replacement will be of similar size and to be adaptable to the exiting John Deere Loader at an estimated value of $75,000. Cost: $75,000 Operating Budget Impact: There will be a decrease in equipment maintenance costs Page 12 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Pickup replacement 2017 $40,000 101 Total Capital $0 $0 $0 $0 $40,000 Art Fund (1%)$400 101 Grand Total $0 $0 $0 $0 $40,400 Animal Control 5 Year Capital Improvement Plan Page 13 of 136 2018 Animal Control Brookings Police Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2022 Replace 2017 Animal Control Pickup, marked The 2017 Animal Control Vehicle was purchased by the Police Department. The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for a Animal Control vehicle is 5 years or 100,000 miles. In 2022, we anticpate this vehicle will be 5 years old and will have over 100,000 miles. Estimated replacement cost $40,000. Cost: $34,000 Operating Budget Impact: N/A Page 14 of 136 Project Description 2018 2019 2020 2021 2022 Fund Website Redesign $75,000 101 Total Capital $0 $75,000 $0 $0 $0 Art Fund (1%)$0 $750 $0 290 Grand Total $0 $75,750 $0 $0 $0 City Clerk 5 Year Capital Improvement Plan Page 15 of 136 2018 City Clerk’s Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: Website Redesign (2019) The City of Brookings website was redesigned in 2011. A redesign of the City’s Website and Mobile App would consist of departmental meetings to review content and navigation, evaluation of site usage and plan to increase it, and implementation of overall redesign. Costs to include: migrating existing content and retouching published pages to ensure proper formatting, menu structure, and application of new site styles; ensuring modules are related to feature columns; updating contact information for consistency; editing and moving page content for usability and consistency; and coordinating pages with new menu structure and assisting with building out of place holder pages. Cost: $75,000 Page 16 of 136 Project Description 2018 2019 2020 2021 2022 Fund Facilities & Equipment Council Chambers/Community Room public seating (City Share)$960 101 Council Chambers/Community Room public seating (County Share)$1,040 County Control Room Upgrades (City Share)$33,600 101 Control Room Upgrades (County Share)$36,400 County Council Chambers Upgrades (City Share)$9,600 101 Council Chambers Upgrades (County Share)$10,400 County Community Room Upgrades (City)$9,600 101 Community Room Upgrades (County)$10,400 County Executive Session Room Upgrades (City)$9,600 101 Executive Session Room Upgrades (County)$10,400 County Meeting Room Upgrades (City)$4,800 $4,800 $4,800 $4,800 101 Meeting Room Upgrades (County)$5,200 $5,200 $5,200 $5,200 County Total Facilities County Share $37,440 $15,600 $15,600 $15,600 $5,200 County Total Facilities City Share $34,560 $14,400 $14,400 $14,400 $4,800 101 Total Capital $72,000 $30,000 $30,000 $30,000 $10,000 Art Fund (1%)$346 $144 $144 $144 $48 290 Grand Total $72,346 $30,144 $30,144 $30,144 $10,048 Note: The City's share of this capital budget is only subject to the 1% Art Fund. City/County Government Center 5 Year Capital Improvement Plan Page 17 of 136 2018 City/County Government Center CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 – Control Room, Chambers, Community Rooms, and Meeting Rooms Equipment Upgrades The City/County Government Center was constructed in 2012, including the acquisition of specialized audio/visual equipment to outfit the control room, chambers, community room, and all meeting rooms in the building. This equipment cost approximately $500,000. All IT equipment is generally added to a 5-year replacement cycle, with the exception of certain pieces of equipment such as servers. The control room has been experiencing issues due to multiple brownouts. CTI, the vendor for the equipment, suggested equipment be replaced on a 5 to 7 year rotation so equipment does not continue to fail. Cost: Over 5 Years $173,000 Operating Budget Impact: The City and County splits total costs at 48/52 respectively. Equipment is purchased by the City and billed to the County at 52% of the total cost. Page 18 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Replace 2008 Chevy Uplander $20,000 101 Sub-Total Motor Vehicles & Equipment $0 $20,000 $0 $0 $0 Other Capital Infrastructure- Wiese Business Park $500,000 $500,000 $500,000 213 Infrastructure- Industrial $500,000 $500,000 $500,000 213 Industrial Land - Acquisition $600,000 $600,000 $600,000 213 Sub-Total Other Capital $0 $1,600,000 $1,600,000 $1,600,000 $0 Total Capital $0 $1,620,000 $1,600,000 $1,600,000 $0 Art Fund (1%)$0 $16,200 $16,000 $16,000 $0 290 Grand Total $0 $1,636,200 $1,616,000 $1,616,000 $0 Community Development 5 Year Capital Improvement Plan Page 19 of 136 2018 Community Development Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2019-2020-2021 - Infrastructure- Industrial/Commercial Land The City owns 31 acres of land in the Wiese Business Park which will require infrastructure improvements to make the site shovel ready for development. Replacement industrial land will be necessary to ensure an adequate supply of industrial land is available to respond to industry needs along with the supporting infrastructure. Cost: $4,800,000 Operating Budget Impact: N/A 2019 - Replace 2008 Chevy Uplander The 2008 Chevy Uplander was purchased by the Community Development Department off Federal Surplus for Code Enforcement. The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for a vehicle in the Community Development Department is 10 years. In 2019 this vehicle will be 11 years old. Cost: $20,000 Operating Budget Impact: N/A Page 20 of 136 Project Description 2018 2019 2020 2021 2022 Fund Facilities and Parks Rental Equipment $10,500 101 Pump Park Updates $5,000 213 Asphalt/Concrete Trail Work $7,000 101 Signage Updates $5,000 213 Resealing of buildings $15,000 $15,000 101 HVAC automation system $10,000 101 Bridge Connection to East Pond $20,000 101 Nature center furnishings/exhibits $20,000 $10,000 101 Total Capital $17,000 $35,000 $20,500 $10,000 $35,000 Art Fund (1%)$170 $350 $205 $100 $350 290 Grand Total $17,170 $35,350 $20,705 $10,100 $35,350 Dakota Nature Park 5 Year Capital Improvement Plan Page 21 of 136 2018 Brookings Parks, Recreation & Forestry Department (BPRD) Dakota Nature Park CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 –Pump Park Updates Reconditioning of the Pump Park track and addition of informational signage. Cost: $5,000 Operating Budget Impact: Annual maintenance for a facility of this type. 2018 – Asphalt/Concrete Trail Work Repair sections of the asphalt trail. Sections have tree roots pushing up underneath the asphalt causing safety trip hazards and damage to the asphalt. Depending on location, material utilized to repair may be asphalt or concrete. Cost: $7,000 Operating Budget Impact: General maintenance for a trail of this type. Page 22 of 136 2018 – Signage Update current informational park map signage to include trail distances, add smaller entrance signage at the south and east parking lot for additional visibility and add additional trail signage in the interior of the park. Cost: $5,000 Operating Budget Impact: General maintenance for signage of this type. 2019 & 2022 – Resealing of the buildings Exterior preventative maintenance resealing of the Larson Nature Center and boathouse. Cost: $15,000 (2019) & $15,000 (2022) Operating Budget Impact: N/A. 2019 & 2021 – Purchase Additional Furnishings/Exhibits for the Larson Nature Center Purchase additional furniture/nature exhibits for the interior/exterior of the center. Cost: $20,000 (2019) & $10,000 (2021) Operating Budget Impact: General maintenance for a facility of this type. 2020 – HVAC automation system Interior preventative maintenance and automation of the HVAC system for improved efficiency purposes. Cost: $10,000 Operating Budget Impact: Annual maintenance for a facility of this type. Page 23 of 136 2022 – Bridge/Water Connection to the East Pond Connect the East pond to the other ponds within the park. Install a bridge over the water connection area. Cost: $20,000 Operating Budget Impact: General maintenance for a facility of this type. Page 24 of 136 Project Description 2018 2019 2020 2021 2022 Fund Office Equipment and Software Pictometry $7,950 $7,950 $7,950 $0 $0 214 Digital Radios $0 $0 $0 $0 $20,000 214 Powerphone $1,600 $0 $0 $0 $0 214 Furniture $3,000 $0 $3,000 $0 $3,000 214 Grand Total $12,550 $7,950 $10,950 $0 $23,000 Note: E-911 is an intergovernmental fund; therefore, it is not subject to the 1% Art Fund. Emergency Services Dispatching E-911 5 Year Capital Improvement Plan Page 25 of 136 2018 E-911 DEPARTMENT CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2020 The City and County cost share the aerial Pictometry information. The total cost for the fly-over is split four ways: Brookings County, Brookings Municipal Utilities, City of Brookings Engineering, and E-911. Cost: (E-911 share) $7,950 Operating Budget Impact: N/A 2018 Replace Dispatch chairs The dispatch chairs are in use 24/7. Due to the excessive use, they need to be replaced occasionally. Cost: $3,000 Operating Budget Impact: N/A Page 26 of 136 2018 PowerPhone PowerPhone is a global leader in call handling protocols, training and quality assurance for 911 and police, fire and emergency medical dispatch (EMD). Cost: $1,600 Operating Budget Impact: N/A Page 27 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Irrigation Rotors for back nine $6,000 $6,000 607 Replace 2000 Toro 580 rough mower $95,000 213 Replace 1995 855 tractor 607 Replace 1998 Cushman Turf Truckster $27,000 213 Replace Top Dresser $19,000 213 Seeder $18,000 607 Tee & Fringe Mowers 2020(2), 2021(1)$80,000 $40,000 607 Fairway Mowers $95,000 $95,000 607 Topdressing Brush $5,500 607 Replace 2000 Smithco field groomer $22,000 607 Replace Greens Mowers (2)$80,000 607 Sub-total Motor Vehicles and Equipment $141,000 $113,500 $98,000 $141,000 $95,000 Facilities and Parks Bunker Drainage Project $20,100 213 HVAC system replacement $26,000 213 Tinning and Electrical of West Quonset $9,000 213 Safety Netting Replacement Range $24,000 607 Crack seal, chip seal, paint parking lot $18,000 607 Additional cart paths $79,000 607 Sub-total Facilities and Parks $55,100 $121,000 $0 $0 $0 Total Capital $196,100 $234,500 $98,000 $141,000 $95,000 Art Fund (1%)$1,961 $2,345 $980 $1,410 $950 290 Grand Total $198,061 $236,845 $98,980 $142,410 $95,950 EdgeBrook Golf Course 5 Year Capital Improvement Plan Page 28 of 136 2018 Brookings Parks, Recreation & Forestry Department (BPRD) EdgeBrook Golf Course CAPITAL EQUIPMENT SUMMARY: 2018 - Replace 2001 Toro 580 Rough Mower This is a large area mower used to mow rough and large open areas on the course. This mower was purchased used in 2006. Cost: $95,000 Operating Budget Impact: General maintenance for equipment of this type. 2018 - Replace 1998 Cushman Turf Truckster The golf course staff utilizes a variety of smaller utility vehicles for moving workers and materials around the course. A variety of vehicles are used depending on the loads to be moved. Cost: $27,000 Operating Budget Impact: General maintenance for equipment of this type. Page 29 of 136 2018 – Replace 2004 Top Dresser The current spreader is used frequently and has a drop spreader width of 5’. A new model would have a variable spreading width of 12’ to 49’ which will save time and staffing. The new model also would have a control box to allow the operator to adjust spread width and thickness without having to stop. Cost: $19,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 & 2021 – Replace 1984 irrigation rotors on the course The current rotors are obsolete and repair parts are not available. Cost: $6,000 Operating Budget Impact: General maintenance for equipment of this type. Page 30 of 136 2019 – Topdressing Broom Utilized for sweeping topdressing sand into aerification holes on golf greens. Would replace two Terra-Brooms. Greater efficiency and time saving benefit. Cost: $5,500 Operating Budget Impact: General maintenance for equipment of this type. 2019 - Replace 2000 Smithco Field Groomer The field groomer is used to condition sensitive playing areas and sand traps. Cost: $22,000 Operating Budget Impact: General maintenance for equipment of this type. Page 31 of 136 2019 - Replace (2) 2009 Greens Mowers The mowers are lightweight and are used on a daily basis to manicure the greens. With their daily use they need to be replaced on a consistent basis. Cost: $80,000 Operating Budget Impact: General maintenance for equipment of this type. 2020 – Seeder/Aerifier The Seeder/Aerifier would be utilized throughout all of the golf course grounds on the long and short course. This piece of equipment would assist in efficiency of maintaining the turf quality of the golf course. Cost: $18,000 Operating Budget Impact: General maintenance for equipment of this type. Page 32 of 136 2020 & 2021 - Replace (2) Tee & Fringe Mowers in 2020 and (1) in 2021 The mowers are used on a daily basis to manicure the tee box areas and fringe areas around the greens. With their daily use they need to be replaced on a consistent basis. Cost: $80,000 for two in 2020 and $40,000 for one in 2021 Operating Budget Impact: General maintenance for equipment of this type. 2021 & 2022 - Replace (1) Fairway Mowers in 2020 and (1) in 2021 The mowers are used on a daily basis to mow the course fairways. With their daily use they need to be replaced on a consistent basis. Cost: $95,000 for one in 2020 and $95,000 for one in 2021 Operating Budget Impact: General maintenance for equipment of this type. CAPITAL FACILITIES & PROJECTS SUMMARY: 2018 – Bunker Drainage Project Improvement of the drainage of many bunkers at EdgeBrook golf course was identified as a priority in the 2016 USGA/ASGCA site evaluation report. The project would include drain tiling, replacement of sand in bunkers and repairing all irrigation involved with the project. Bunkers in the project include bunkers around greens on #12, #16, #18 and also a fairway bunker on #16. Cost: $20,100 Operating Budget Impact: General maintenance for areas of this type. Page 33 of 136 2018 – Clubhouse HVAC and Water Heater Replacement The two furnances, two air conditioning units and water heater in the clubhouse are in need of replacement. The current HVAC system and water heater were installed in 1994. Cost: $26,000 Operating Budget Impact: General maintenance for areas of this type. 2018 – Tinning and Electrical of West Quonset Tinning and electrical improvements of the West Quonset of the EdgeBrook maintenance shop will allow staff to utilize the area for working on larger pieces of equipment in the colder months of the year. The current size of the maintenance shop is not large enough to allow staff to work on larger pieces of equipment in colder months. Insulation was purchased in 2017. Tinning and electrical will complete the project. Cost: $9,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 – Safety Netting Replacement on Driving Range and Hole #3 Tee The safety netting system on the driving range is in need of replacement on both sides of the range. Installing a safety netting system on hole #3 tee box will alleviate safety concerns from golfers hitting into the tee box on #3 from hole #1. Cost: $24,000 Operating Budget Impact: General maintenance for areas of this type. Page 34 of 136 2019 – Crack Seal, Chip Seal, Paint Road & Parking Lot Crack seal, chip seal, paint parking lot stripes. Cost: $18,000 Operating Budget Impact: General maintenance for areas of this type. 2019 - Additional Cart Paths Cart paths help keep golfers on path and help prevent damage around greens and other sensitive areas. Cost: $79,000 Operating Budget Impact: General maintenance for areas of this type. Page 35 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Replace Data Collector for Total Station (5 year replacement)$9,000 101 Replace Total Station (surveying equipment)$5,000 101 Sub-total Motor Vehicles & Equipment $5,000 $0 $0 $9,000 $0 Total Capital $5,000 $0 $0 $9,000 $0 Art Fund (1%)$50 $0 $0 $90 $0 290 Grand Total $5,050 $0 $0 $9,090 $0 Engineering Department 5 Year Capital Improvement Plan Page 36 of 136 2018 Engineering Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 - Replace Total Station The Engineering Department survey equipment includes a Trimble total station which the staff uses for construction surveying, along with a data collector that downloads into AutoCad Civil 3-D computer software and is used for project design. In 2018, the total station will be 10 years old. It is anticipated that the survey data collector and GPS would be updated in 2021 so the software is current and interfaces with the current version of the AutoCad Civil 3-D software. A new total station is estimated to cost $5,000. Cost: $5,000 Operating Budget Impact: There will be no effect on the operating budget. 2021 - Replace Total Station Survey Data Collector The Engineering Department survey equipment includes a data collector for the total station, which collects data and staff downloads the information into the AutoCad Civil 3-D computer software to be used for design. The data collector was purchased in 2016, and a 5 year rotation will update the collector so it can interface with current version of the AutoCad Civil 3-D software. A new data collector for the total station survey equipment is estimated to cost $9,000. Cost: $9,000 Operating Budget Impact: There will be no effect on the operating budget. Page 37 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Fire Dept –Structure/USAR Rescue Gear $25,000 $10,000 $25,000 $10,000 $30,000 212 Fire Dept-Fire Truck Set Aside $100,000 212 Fire Dept-Breathing Air Compressor $56,000 212 Fire Dept-6F2 Command-2011 $50,000 212 Fire Dept-Truck Replacement-Engine1-2001/2019 $500,000 212 Fire Dept-Washer/Extractor & Drier $18,000 212 Fire Dept-Rotary Mobile Column Lifts (6)$58,000 212 Fire Dept - 6Fi Command (2016)$60,000 212 Fire Dept - Engine 3 Replacement - 2007 212 Fire Dept-Radio Repeater Replacement $15,000 212 Truck Set Aside $100,000 $0 $0 $0 $0 212 Sub-total Motor Vehicles & Equipment $251,000 $10,000 $596,000 $10,000 $90,000 Facilities FD-Remodel South Station (when S Main built)$45,000 $45,000 212 FD-Training Site Concrete Burn Tower (1988)212 FD - Replace HVAC South Training Site $7,000 212 FD - East Station Remodel (Carpet, Paint & BR)$30,000 212 FD-Replace 22nd Station Heater Units $9,000 212 Sub-total Fire Department Facilities $0 $54,000 $82,000 $0 $0 Total Capital $251,000 $64,000 $678,000 $10,000 $90,000 Art Fund (1%)$2,510 $640 $6,780 $100 $900 290 Grand Total $253,510 $64,640 $684,780 $10,100 $90,900 Fire Department 5 Year Capital Improvement Plan Page 38 of 136 2018 Brookings Fire Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 Structure/USAR Rescue Gear. Each firefighter is issued two sets of protective equipment: one set of structural gear for structure fires and one set of rescue gear used for rescue situations and wildland fires. This line item is to outfit new firefighters with new gear or to replace damaged and out dated existing gear. The line item is an onging purchase and replacement schedule. The schedule alternates between $25,000 and $10,000 everyother year. Starting in 2022 the alternating costs for replacement gear will increase to $30,000 and $15,000 everyother year due to cost of the gear. The two sets of gear coat approximately $4,000 per firefighter. This cost does not reflect the additional gear issued to firefighter such as helmets, hoods, boots, gloves and gear bags. Cost: 2018 - $25,000, 2019 - $10,000, 2020 - $25,000, 2021 - $10,000, 2022 - $30,000 Operating Budget Impact: N/A 2018, 2020 & 2021 Fire Truck set aside funds. It is planned to set aside funding for future fire truck replacements to help defray cost at time of scheduled fire truck pruchases. Cost: 2018 - $100,000, 2020 - $100,000, 2021 - $100,000, Page 39 of 136 2018 Replace 6F2 Command Vehicle. Replacement of the 2011 command vehicle in accordance with Resolution No. 08-11, useful life of five years. The five-year replacement cycle is based on the vehicle being an emergency response unit 24 hours a day and 7 days a week. Cost: $50,000 Operating Budget Impact: Standard maintenance 2018 Washer/Extractor & Drier The washer/extractor and drier units are for use at the new South Main Fire Station for use of cleaning firefighter gear. This equipment is a critical for cleaning carcinogens from the gear after fires to reduce the exposer to the firefighter with cancer causing residue. Cost: $18,000 Operating Budget Impact: Standard maintenance and firefighting soap Page 40 of 136 2018 Rotary Mobile Column Lifts The Rotary Mobile Column Lifts are for use at the new South Main Fire Station for maintenance of the apparatus fleet. Cost: $58,000 Operating Budget Impact: Standard maintenance 2020 Truck Replacement – Engine 1. Engine 1 is a 2001 Top-Mount Engine and will be at 18 years of age. The current apparatus will be replaced with a similar apparatus and will be housed at the East Station. The department would request the current apparatus to be surplus and sold. Cost: $500,000 Operating Budget Impact: Standard maintenance and third party annual testing of pumps, hose, and ladders as we perform for all apparatus on a yearly basis. Page 41 of 136 2019 & 2020 Remodel South Station The department plans to remodel the current South Station located on 32nd Street South into an indoor training facility with room to store the Compressed Air Trailer and the Collapse trailer. The basic plan would provide for an interior two-story cold smoke training area with moveable walls and could be used for rope rescue and confined space training drills year round. Cost: 2019 - $45,000, 2020 - $45,000 Operating Budget Impact: Standard maintenance 2019 Replace 22nd Avenue Station Apparatus Bay w/ Gas Radiant Heat The department plans to replace it aging heating system in the apparatus bay from three electric heaters to a gas radiant heat system. We need to bring gas to the property but this system would be a much more efficent system. Cost: $9,000 Operating Budget Impact: Standard maintenance Page 42 of 136 2020 Replace Radio Repeater The department plans to replace the current radio repeater, coax cable and antenna located at the 22nd Ave. water tower location. The standard life cycle for this type of equipment is twenty years and we will have reached that point. Cost: $15,000 Operating Budget Impact: Standard maintenance 2020 Replace HVAC South Training Site The department plans to replace the HVAC unit at the South Training Site The standard life cycle for this type of equipment is twenty years and we will have reached that point. Cost: $7,000 Operating Budget Impact: Standard maintenance Page 43 of 136 2020 Remodel East Fire Station Office Area The department plans to replace the aging carpet, repaint and overhaul the restrooms as most is original with the building built in 1978. Cost: $30,000 Operating Budget Impact: Standard maintenance 2022 Replace 6F1 Command Vehicle Replacement of the 2017 command vehicle in accordance with Resolution No. 08-11, useful life of five years. The five-year replacement cycle is based on the vehicle being an emergency response unit 24 hours a day and 7 days a week. Cost: $60,000 Operating Budget Impact: Standard maintenance Page 44 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Replace chainsaws $4,000 101 Heavy Duty Forestry Mulcher $30,000 101 Fertilizer & Spray Rig $7,500 101 Replace 1991 Diesel Ford F600 $47,000 101 Replace Chip Truck $110,000 $110,000 101 Park Maintenance Shop Addition $250,000 101 Total Capital $84,500 $4,000 $360,000 $0 $110,000 Art Fund (1%)$845 $40 $3,600 $0 $1,100 101 Grand Total $85,345 $4,040 $363,600 $0 $111,100 Forestry Department 5 Year Capital Improvement Plan Page 45 of 136 2018 Forestry Division CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 – Quick Mulch Heavy-Duty Forestry Mulcher The Heavy-Duty Forestry Mulcher is a land-clearing machine for mulching downed trees, branches and debris, breaking trails, leveling building sites, and clearing storm damage. The mulcher attaches to a Bobcat. Cost: $30,000 Operating Budget Impact: General maintenance for vehicle/equipment of this type. 2018 - Fertilizer & Spray Rig The Fertilizer & Spray Rig would be utilized to efficiently fertilize our park & facility trees, boulevard trees and nursery system. It would efficiently allow staff to work on identified trees in need of care and help with the control of various insects on trees. Cost: $7,500 Operating Budget Impact: General maintenance for vehicle/equipment of this type. Page 46 of 136 2018 - Replace 1991 Diesel Ford F600 The truck is utilized in the Forestry department for various uses including transporting, and hauling. Cost: $47,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 - Replace Chain Saws Scheduled replacement of chainsaw equipment every three years. Cost: $4,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2020 & 2022 - Replace Chip Truck The truck is utilized in the Forestry department for collecting wood chips from the chipper, transporting, hauling and dumping the wood chips. Cost: $110,000 Operating Budget Impact: General maintenance for equipment of this type. Page 47 of 136 2020 – Park Maintenance Shop Addition Add additional square footage to the Parks Maintenance building for office space and storage purposes. This will allow for the repurposing of additional building space within the Parks Maintenance complex. Cost: $250,000 Operating Budget Impact: General maintenance for structures of this type. Page 48 of 136 Project Description 2018 2019 2020 2021 2022 Fund New Deciduous $70,000 $25,000 520/213 Landscape Allowance $110,000 $150,000 520/213 Street Lights (Main Ave. to Medary)$376,711 213 Subtotal $180,000 $0 $175,000 $376,711 $0 Other Capital Bridge Railing 520/213 Lightpole Advertisement Banner $20,000 520/213 Consulting $30,000 520/213 Subtotal $50,000 $0 $0 $0 $0 Total Capital $230,000 $0 $175,000 $376,711 $0 Art Fund (1%)$2,300 $1,750 $3,767 290 Grand Total $232,300 $0 $176,750 $380,478 $0 Note: 2017-2018 will be 6th St. from 20th Ave. to 34th Ave.; 2020 will be 6th St. from Main Ave. to Medary Ave. 2020 Landscape Allowance: $100,000 Main to Medary; $50,000 22nd Ave to I-29; $25,000 22nd Ave to I-29 Gateway Project 5 Year Capital Improvement Plan Page 49 of 136 2018 Gateway Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 & 2020 - Gateway Project The Gateway Project which was begun in 2012 is scheduled to be completed in 2020. The project involves the construction of stone signs at key entrances to the community and at various parks throughout the community, which include a 7’ wide pedestrian path, pedestrian lighting, and associated landscaping improvements. The 2017 portion of the project involves the decorative street lighting, bridge railing, and irrigation in conjunction with the DOT reconstruction of 6th Street. Consulting services will be retained to design a landscaping plan along the stretch of 6th Street median which will occur in 2018 upon completion of the street construction. Landscaping along the 6th Street corridor from 22nd Ave to I-29 will occur in 2020 once the frontage roads have been removed and returned to grass. The City received a donation in 2011 for $1,100,000 for this project. Total Cost: $1,949,375 Operating Budget Impact: There will be additional electricity cost each month due to an increase in the number of street lights. The Parks Department will have to budget for annual maintenance of the landscaping improvements. Page 50 of 136 2021 - Gateway Improvements: Main to Medary Decorative street lighting, pedestrian and landscaping improvements, and tree replantings are proposed along 6th Street between Main Avenue and Medary Avenue in conjunction with a DOT reconstruction project. Cost: $450,000 Operating Budget Impact: N/A Page 51 of 136 Project Description 2018 2019 2020 2021 2022 Fund Facilities & Equipment CRC Building (Swiftel Center)$100,000 $100,000 $100,000 $100,000 213 Total Facilities $100,000 $100,000 $100,000 $100,000 $0 Total Capital $100,000 $100,000 $100,000 $100,000 $0 Art Fund (1%)$1,000 $1,000 $1,000 $1,000 $0 290 Grand Total $101,000 $101,000 $101,000 $101,000 $0 General Government Buildings 5 Year Capital Improvement Plan Page 52 of 136 Project Description 2018 2019 2020 2021 2022 Fund Facilities & Parks Facility Furniture - Umbrellas, Tables $20,000 101 Climbing wall in 50m pool $15,000 213 Replace leisure pool and splash pool heaters $25,000 101 UV cleaning system for the splash pool $20,000 101 Cleaning & Painting of Pools $40,000 101 Water obstacle course $50,000 101 Total Capital $40,000 $40,000 $40,000 $50,000 $0 Art Fund (1%)$400 $400 $400 $500 $0 290 Grand Total $40,400 $40,400 $40,400 $50,500 $0 Hillcrest Aquatic Center 5 Year Capital Improvement Plan Page 53 of 136 2018 Hillcrest Aquatic Center CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 - Install climbing wall in 50m pool There have been no feature improvements to the aquatic center since the major renovation in 2006. The climbing wall would be installed near the deep end of the 50m pool. Cost: $15,000 Operating Budget Impact: Annual maintenance for this type of equipment. 2018 - Replace heater in leisure pool and splash pool heater The leisure and splash pool heaters will be approximately 12 years old by 2018. These are smaller heaters than the 50m meter pool heater. The caustic and damp environment of the pump houses combined with the limited annual use limits the lifespan of the heaters. Cost: $25,000 Operating Budget Impact: Annual maintenance for this type of equipment. Page 54 of 136 2019 – Facility Furniture –Umbrellas, Tables The umbrellas, awnings, chairs and tables are original to the aquatic center and are need of scheduled replacement. Cost: $20,000 Operating Budget Impact: Annual maintenance for this type of equipment. 2019 – UV Cleaning system for the splash pool Benefits are improved water quality, preventing recreational water illnesses (RWIs), achieving the proper water balance and maintaining water clarity. Cost: $20,000 Operating Budget Impact: General maintenance for this type of equipment. 2020 – Cleaning & Painting of Pools Due to the use and chemicals utilized in the pools a cleaning of the pool surfaces and repainting is recommended every 3 to 4 years. Cost: $40,000 Operating Budget Impact: General maintenance for this type of equipment. 2020 – Water Obstacle Course The addition of a water obstacle course would add refreshed marketability to the aquatic center. Cost: $50,000 Operating Budget Impact: Annual maintenance for this type of equipment. Page 55 of 136 Project Description 2018 2019 2020 2021 2022 Fund Office Equipment & Software GF-Pictometrty $7,950 $7,950 $7,950 $7,950 101 Airport - Manager Laptop $1,500 606 City Council - Ipad replacement $7,000 101 City Clerk - SThornes Laptop $1,100 101 City Clerk - BFoster Workstation $1,100 101 City Clerk - LCarruthers Workstation $1,100 101 City Clerk - Dias Laptop/Workstation $3,000 101 City Manager - JWeldon Workstation $1,100 101 City Manager - Ipad replacement $1,000 $1,000 101 City Manager - Kcatlin Surface Tablet $1,300 101 City Manager - Kcatlin Workstation $1,100 101 City Attorney - Ipad replacement $1,000 101 Community Development - GPearson Workstation $1,100 101 Community Development - SKeizer Workstation $1,100 101 Community Development - DHanson Workstation $1,100 101 Community Development - MStruck Laptop $1,500 101 Engineering - Trimble Yuma Tablet $6,500 101 Engineering - JLanning Laptop $1,500 101 Engineering -TDrietz Laptop $1,500 101 Engineering - TDrietz Workstation $1,100 101 Engineering - Intern Workstation $1,100 101 Engineering - LSchwartz Workstation $1,100 101 Engineering - GMiller Workstation $1,100 101 Finance - Springbook Server $10,000 101 Finance - BMcCraken Workstation $1,100 101 Finance - SCostello Workstation $1,100 101 Finance - GMadsen Workstation $1,100 101 Finance - RDavis Workstation $1,100 101 Fire Department - PBolzer Workstation $1,100 212 Fire Department - JScott Workstation $1,100 212 Fire Department - DHartmann Laptop $1,500 212 Fire Department - Ipads For Trucks (8)$5,000 212 IT - Office Software Upgrade (150 Licenses)$45,000 101 IT - Backup Solution (Off-site)$7,000 $7,000 $7,000 $7,000 101 IT - COBCORE Storage Server $10,000 101 IT - COB2008 Exchange Server $12,000 101 IT - Dept Laptop $1,500 101 IT - RWalter Workstation $1,100 101 IT - KKpoynoh Workstation $1,100 101 IT - Existing Equipment Upgrade cost $10,000 101 IT - Exchange Licenses $250 101 IT - Server Software License $700 101 IT - Email Security Box upgrade with email Encryption $5,500 101 Information Technology Department 5 Year Capital Improvement Plan Page 56 of 136 Project Description 2018 2019 2020 2021 2022 Fund Information Technology Department 5 Year Capital Improvement Plan IT - City Hall Wireless AP $5,000 101 IT - Backup Server Cityhall $11,000 101 IT - GolfServer P&R $5,000 607 IT - Firewall Equipment Cityhall + Remote Offices $14,000 101 IT - City Hall Network Switches (2012)101 Police Department IT - Audio/Video Server Police $12,000 212 Police Department IT -Domain Controller $15,000 212 Police Department IT - EMC Upgrade 212 Police Department IT - Additional Server Storage $8,000 212 Police Department IT - COBAN Storage $10,000 212 Police Department IT - VMWare Software Upgrade $10,000 212 Police Department IT - Network Switchs (2008)$15,000 $5,000 212 Police Department IT - BackupServer PD $11,000 212 Human Resources - DLangland Laptop $1,500 101 Human Resources - APlueger Workstation $1,100 101 Liquor - Bhanson Workstation $1,100 601 Liquor - JCoplan Workstaion $1,100 601 Liquor - WineUnit PC $850 601 Liquor - Drew Ekland PC $1,100 601 Landfill - 4 Computers $3,600 625 Park Recreation & Forestry - MPederson Workstation $1,100 101 Park Recreation & Forestry - DHoff Workstation $1,100 101 Park Recreation & Forestry - Treeworks PC $1,100 101 Park Recreation & Forestry - AKruse Workstation $1,100 101 Park Recreation & Forestry - DBrettschneider Workstatation $1,100 101 Park Recreation & Forestry - Trimble Treeworks Mobile Device $2,000 101 Police Department - MGebers PC $1,100 212 Police Department -Lt Office PC $1,100 212 Police Department - BPDPatrol3 Workstation $1,100 212 Police Department -Sergeant Office Workstation $1,100 212 Police Department - 2 Patrol Workstations $2,200 212 Police Department - CLarson Workstation $1,100 212 Police Department - Office Clerk Workstation $1,100 212 Police Department - Animal Control Workstation $1,100 212 Police Department - DErickson Workstation $1,100 212 Police Department - New Patrol Car Computer $7,500 212 Police Department - 4 Detectives $4,400 212 Police Department - JMiller Workstation $1,100 212 Police Department - MStratton Workstation $1,100 212 Police Department - Evidence Tech Workstation $1,100 212 Police Department - 2 Mobile Car Computer (Addt'l) $12,000 212 Police Department - 3 Mobile Car Computer $15,000 212 Police Department - 3 Mobile Car computer $15,000 212 Page 57 of 136 Project Description 2018 2019 2020 2021 2022 Fund Information Technology Department 5 Year Capital Improvement Plan Police Department - ICAC Detective Laptop $1,500 212 Street - DGroon workstation $1,100 101 Street - MBartley laptop $1,500 101 Street - MBartley workstation $1,100 101 Street - MHendricks Workstation $1,100 101 Street - Dalgood Workstation $1,100 101 Library - Wireless AP & Firewall (PUBLIC)$7,000 101 Library Computer Lab Replacement $7,500 $7,500 $7,500 $7,500 101 Library Staff 4 Workstations $4,400 $4,400 $4,400 101 Total Capital $103,950 $87,550 $93,450 $81,950 $106,700 Art Fund (1%)$1,040 $876 $935 $820 $1,067 290 Grand Total $104,990 $88,426 $94,385 $82,770 $107,767 Page 58 of 136 2018 Information Technology CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 – Servers, Computers, Network Switches, etc. The Information Technology Department coordinates all hardware purchases to assure compatibility with the systems in place and to secure the system from outside threats. Cost: Over 5 Years $426,600 Operating Budget Impact: Centralizing IT acquisitions saves waste by assuring the equipment is used to its full potential and is compatible with current technology. Page 59 of 136 2018 – iPad Replacement iPads 4G, 64GB WiFi/3G&4G compatible were purchased for the City Council, City Attorney, and City Manager in 2013. Replacement of iPads is recommended every 5 years. Cost: $8000 Operating Budget Impact: Decommissioned iPads will be reassigned to other city staff as determined by the City Manager. iPads currently in use are still operating efficiently with updated software. The City Manager may determine to utilize current resources instead of buying new iPads until they begin to experience issues. Next replacement scheduled in 2023. 2018-2022 Provide adequate computer access to public and staff through a schedule of computer replacement The Library’s Technology Plan calls for upgrading 15% of the Library’s computers annually. This is a mixture of public and staff machines. Cost: S7,500 annually Operating budget impact: 1) Continued support of a computer lab, providing patrons with the opportunity to access Internet, use word processing, spreadsheet, or database software, and to learn about computers and software. 2) Continue to provide laptops for in-house use to ease computer lab congestion and to provide access for those patrons wanting more privacy. Page 60 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Locker Rooms – NAHL $50,000 101 Lockerroom shower floors sealed $3,700 101 Facility hand dryers replaces $7,200 101 Replace condenser towers $100,000 101 Zamboni blade changing assistant $3,000 101 Purcahse R22 Refrigerant $10,000 101 Replace HVAC roof top units $20,000 $20,000 $20,000 $20,000 101 Add additional security cameras $1,000 101 2-Way Radios $3,000 101 Overhaul compressors $15,000 $15,000 101 Dehumidification system for blue rink $150,000 101 Ice Tech Depth Reader $3,000 101 Replace Olympia with a Zamboni $120,000 101 Re build east parking lot $270,000 101 Replace Ice Refrigeration System $1,000,000 101 Total Capital $132,900 $248,000 $1,140,000 $290,000 $20,000 Art Fund (1%)$1,329 $2,480 $11,400 $2,900 $200 290 Grand Total $134,229 $250,480 $1,151,400 $292,900 $20,200 Larson Ice Center 5 Year Capital Improvement Plan Page 61 of 136 2018 Brookings Parks, Recreation & Forestry Department (BPRD) Larson Ice Center CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 – Locker room Shower Floors Sealed Four locker room shower floors are in need of resealing. Cost: $3,700 Operating Budget Impact: General maintenance for equipment of this type. 2018 – Facility Hand Dryers Replaced Eight hand dryers located in the restrooms are in need of replacing. Cost: $7,200 Operating Budget Impact: Annual maintenance for equipment of this type. 2018 – Add additional security cameras Adding two additional security cameras will allow for more coverage area for the arena lobby and for a hallway on the North side of the building. Cost: $1,000 Operating Budget Impact: General maintenance for equipment of this type. 2018 – Replace Condenser Towers Two rooftop condenser units help to cool the Freon refrigerant utilized in the ice compressor refrigeration system. The units each have 16 fans in them and multiple cooling coils. The age of the condensers makes them prone to refrigerant leaks in the coil system. Cost: $100,000 Operating Budget Impact: Annual maintenance for equipment of this type. Page 62 of 136 2018 – Zamboni blade changing assistant The Zamboni ice resurfacer needs the blade on it adjusted on a routine basis. The Conti™ Blade Changing Assistant allows the operator to complete a safe, quick and easy installation or removal process without touching the exposed blade. This blade allows for a far greater level of safety than the traditional method for adjusting the blade. Cost: $3,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2018 – 2-Way Radios Cell phone reception inside the Larson Ice Center is unreliable. Having a 2-Way Radio System will allow staff to communicate in an efficient and reliable manner. Having this ability will also be helpful in case of a safety/security issue. Cost: $3,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2018 & 2019 (one each year) - Overhaul Ice Compressor As the ice system compressors are now fourteen years old, more frequent maintenance is required to keep the compressors functioning properly. Cost: $15,000 Operating Budget Impact: There will be little impact on the operating budget if the proper maintenance is applied. Additionally, proper maintenance will keep the compressors functioning efficiently, thus using less energy. Page 63 of 136 2019 - Construct Locker Rooms for NAHL Team Assuming the NAHL Blizzard continues their residency at the Larson Ice Center with an extended agreement, they will likely need a set of permanent locker-rooms similar to the current varsity locker rooms. Cost: $50,000 Operating Budget Impact: This would add cost to labor and cleaning costs at the ice center. 2019 – Purchase R22 Refrigerant R22 refrigerant is one of the most commonly used refrigerants in air conditioning systems. This is the refrigerant utilized in the ice compressor refrigeration system. R22 is scheduled to be phased out in 2021. Because of this R22 is becoming increasingly more expensive to purchase. An option to save on costs would be to purchase and store a quantity of R22 for future use. The arena system utilizes roughly 2,200lbs. of R22. There is currently not a suitable alternative refrigerant that is compatible with our compressor system. Cost: $10,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2019-2023 – Replace HVAC Roof Top Units (10) The roof top HVAC system is original to the facility and includes 10 roof top units that should be systematically replaced. Recommend replacing two units per year for five years. Cost: $20,000 for five years 2019-2023 Operating Budget Impact: Annual maintenance for equipment of this type. 2019 - Install Dehumidification in Blue Rink If usage of the ice center continues on pace to where the Blue Rink needs to extend its season it will be necessary to install a dehumidification system in that rink in order for it to be functional in warmer weather. Cost: $150,000 Operating Budget Impact: This system would add energy costs to the ice center. Page 64 of 136 2019 – Ice Depth Reader Measures and records ice thickness quickly and accurately vs. a manual method. Maintaining proper and consistent ice thickness lowers energy costs and improves set-up times. Lines and logos are brighter and clearer. Cost: $3,000 Operating Budget Impact: General maintenance for equipment of this type. 2020 – Replace Olympia Ice Resurfacer with a Zamboni The Olympia ice resurfacer was purchased in 2002 and is only utilized if the current Zamboni is under repair. A second Zamboni would allow all staff including inexperienced part-time workers to be trained on one brand of ice resurfacer. The Olympia ice resurfacer is not as user friendly and because of its age is much harder to train staff on. Cost: $120,000 Operating Budget Impact: General maintenance for equipment of this type. 2021 - Replace Ice Compressors As the ice system compressors are now over fourteen years old, more frequent maintenance is required. In 2021, the Freon R-22 can no longer be produced or imported. R-22 is what is currently used as the refrigerant in the Larson Ice Center. What type of refrigerant and compressor system will be utilized in the future remains to be determined, but planning for the change is essential. Cost: $1,000,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2021 – Replace East Parking Lot Replace the East parking lot due to age and condition of the lot. Install valley gutter for better drainage. Cost: 270,000 Operating Budget Impact: Annual preventative maintenance for equipment of this type. Page 65 of 136 Project Description 2018 2019 2020 2021 2022 Fund Other Upgrade Wireless Access Points $15,000 101 Replace Boiler $130,000 101 HVAC Upgrade - Final $60,000 101 Replace Carpet $150,000 101 Materials Adult Books $56,300 $57,450 $58,600 $59,775 $69,705 101 Children’s Books $19,000 $19,400 $19,800 $20,200 $20,600 101 Audio/Visual Material $23,700 $24,175 $24,675 $25,175 $25,675 101 Periodicals $8,500 $8,500 $8,500 $8,500 $8,500 101 Large Print Books $7,250 $8,000 $8,160 $8,325 $8,500 101 Young Adult Books $8,900 $9,075 $9,250 $9,450 $9,650 101 Sub-total Other & Materials $123,650 $276,600 $188,985 $146,425 $272,630 Total Captial $247,300 $553,200 $377,970 $292,850 $545,260 Art Fund (1%)$2,473 $5,532 $3,780 $2,929 $5,453 290 Grand Total $249,773 $558,732 $381,750 $295,779 $550,713 Library 5 Year Capital Improvement Plan Page 66 of 136 2018 Brookings Public Library CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2019 Replace Library Carpet The library carpet will be twenty years old in 2019. It has held up remarkably well, but is definitely starting to show wear, tear, and fading. While it is a large expense and inconvenience, current wearing could potentially cause a tripping hazard. New carpet would refresh our busy and vibrant library, as well as remove any possible dangers. Cost: $115,000 Page 67 of 136 2020 Address Computer lab cooling issues Cost: 60,000 The computer lab is an area of concern for cooling. The current system has not been able to keep up with the cooling and ventilation demand that the computer lab demands due to the concentration of users and computers in use at certain times. The remedy to this issue is to add a separate mini-split system dedicated to cooling this space. 2018-2021 Provide materials in print and audiovisual formats for public The demand for print and audiovisual materials continues to be strong. This allows us to purchase items for all ages and reading/viewing tastes. (Digital resources such as ebooks, eaudio, digital films and magazines are leased and funded in the Computer Services line within the Operating Budget.) Usage and formats will be examined annually for relevance. Cost: $123,650 in 2018 with an average of 2% increase over five years $682,630 over five years Operating Budget Impact: A strong materials budget is essential to meet strategic planning goals of having the resources required to meet information needs and having a variety of materials and programs to develop their interests concerning contemporary cultural, social, and recreational trends. 2021 Update Wireless access points Cost: 15,000 In 2017 we updated the wireless access points in the library with a grant from the Larson foundation. As with most technology, the access points should be updated every 5-7 years to continue to have optimum performance. More and more people are accessing the internet at the library through the wireless access and we need to have access points that can meet the demand. Page 68 of 136 2022 Upgrade Existing Boiler The existing Hurst hot water boiler was manufactured in 1998. It is a single stand-alone natural gas boiler. The American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) gives a median life expectancy of 25 years to this type of boiler. It is recommended that we replace this boiler with two slightly smaller, high efficiency boilers. There is an efficiency gain to be seen as well as the added benefit of having redundancy built into the heating system. Cost: $130,000 Page 69 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Dump Trailer $8,000 101 Replace 2005 John Deere mowers $24,000 $26,000 101 Replace John Deere Gator $8,000 101 Two ½ ton trucks in 2018, 1 in 2019-2022 $64,000 $35,000 $35,000 $35,000 $35,000 101 Turf Maintenance Equipment Lift $7,000 Versa Sweeper (shared with golf course)$35,000 101 ABI Force Ballfield Groomer $20,000 101 Sub-total Motor Vehicles and Equipment $138,000 $63,000 $61,000 $35,000 $35,000 Facilities and Parks Replace picnic tables $10,000 $10,000 $10,000 101 Upgrade improvements to horseshoe pits $5,000 101 Fencing for baseball fields Dwiggins Park $6,000 101 Replace Grills at Sexauer Campground $6,000 101 Replace playground equipment – Pioneer Park $70,000 213 Resurfacing of Indian Hills Tennis and BB Court $20,000 101 Replace Southside Park Softball Fencing $20,000 101 Replace two lightpoles in SouthBrook Park $40,000 $40,000 101 Bike and walking trail repair and overlay $75,000 $75,000 $75,000 213 ADA compliant surfacing $150,000 $125,000 $100,000 $150,000 213 Sidewalk and Street Repair $15,000 $15,000 $15,000 $15,000 $15,000 101 Skatepark equipment replacement $75,000 101 Resurface/Reseal parking lot at Dwiggins Park (60,000 sq. ft.)$200,000 101 Repurpose of Hillcrest handball courts $20,000 101 Replace playground equipment - Southside Park $35,000 213 Resurface/Reseal/Striping parking lot at Pioneer Park (40,000 sq. ft.)$10,000 101 Striping of Fishback parking lot $5,000 101 Add Sexauer volleyball courts and drain tile $15,000 101 Gazebo in Hillcrest Park $12,000 101 Resurface Hillcrest tennis court $60,000 101 Replace playground equipment at McClemans Park $40,000 101 Replace playground equipment at Sarah Renee Park $40,000 101 Replace playground equipment at Hillcrest Park $50,000 101 Replace playground equipment at Larson Park $60,000 101 Replace Hillcrest tennis court fencing $60,000 101 Resurface/Reseal/Striping parking lot at Medary Park (40,000 sq. ft.) $12,000 101 Resurface/Reseal/Striping north lot at Hillcrest $5,000 101 Resurface/Reseal/Striping parking lot at Larson Park (39,251 sq. ft.)$15,000 101 Parks Department 5 Year Capital Improvement Plan Page 70 of 136 Project Description 2018 2019 2020 2021 2022 Fund Parks Department 5 Year Capital Improvement Plan Install Gravel Lot at Pump Park $8,000 101 Replace Cold Storage Unit at Park Maintnenance $150,000 101 Bob Shelden & Ballfield Upgrades $1,000,000 $1,000,000 $1,000,000 101 Bike Master Plan - Wayfinding Signs #30 $130,000 101 Park & Trail Facilities and Extensions $1,000,000 $1,000,000 101 Sub-total Facilities and Parks $619,000 $1,700,000 $1,475,000 $2,245,000 $1,025,000 Total Capital $757,000 $1,763,000 $1,536,000 $2,280,000 $1,060,000 Art Fund (1%)$7,570 $17,630 $15,360 $22,800 $10,600 290 Grand Total $764,570 $1,780,630 $1,551,360 $2,302,800 $1,070,600 Page 71 of 136 2018 Brookings Parks, Recreation & Forestry Department (BPRD) CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: MOTOR VEHICLES and EQUIPMENT 2018 & 2020 - Replace 2005 John Deere Outfront Mowers These mowers are used for general mowing of ungroomed areas around the ball fields throughout the parks system. Cost: $24,000-$26,000 each year Operating Budget Impact: General maintenance for equipment of this type. 2018 John Deere Gator Utilized for athletic field maintenance. Would replace a 2000 Gator. Cost: $8,000 Operating Budget Impact: General maintenance for equipment of this type. Page 72 of 136 2018 - Two ½ ton trucks in 2018, 1 in 2019-2022 These trucks are used for general park maintenance. Replacing them would allow newer trucks to be moved to seasonal use, and the purchased trucks utilized year- round. Cost: $64,000 in 2019, $35,000 2019-2022. Operating Budget Impact: General maintenance for equipment of this type. 2018 – Turf Maintenance Equipment Lift A turf maintenance equipment lift will allow staff to perfrom daily routine and complex maintenance work on our mowers and various pieces of equipment in a safer and more efficient manner than our current maintenance operations which take place on a larger vehicle lift. The turf maintenance equipment lift allows for maximum contact and support of equipment being worked on. Cost: $7,000 Operating Budget Impact: General maintenance for equipment of this type. Page 73 of 136 2018 - Replace Versa sweeper The sweeper is used to remove grass and goose debris from sports fields and the golf course playing areas. Cost: $35,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 Dump Trailer Utilized for landscaping, debris and forestry purposes. Cost: $8,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 ABI Force The ABI Force is a revolutionary, zero turn, self-propelled machine packed with "purpose-built" features and attachments designed specifically for infields. It eliminates the need to rely on bunker rakes created for the golf industry. The ABI Force is built to give you the control necessary to prepare and maintain the safest and most playable infields possible. Cost: $20,000 Operating Budget Impact: General maintenance for equipment of this type. Page 74 of 136 FACILITIES and PARKS 2018, 2020 & 2022 – Replace picnic tables Begin replacing the older and damaged picnic tables within the parks system. Cost: $10,000 in 2018, 2020 & 2022 Operating Budget Impact: General maintenance for equipment of this type. 2018 – Upgrade to Horseshoe Pits The horseshoe pits at Hillcrest Park need short distance pitching platforms and general maintenance upgrades. Cost: $5,000 Operating Budget Impact: General maintenance for facility of this type. 2018 - Replace Fencing on some baseball fields at Dwiggins-Medary Areas on some of the baseball field fencing needs replacement due to the age of the fencing. Cost: $6,000 Operating Budget Impact: Annual maintenance for facilities of this type. Page 75 of 136 2018 - Replace Playground Equipment at Pioneer Park Pioneer Park is an established community park, which serves the entire City. Cost: $70,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2018 – Resurfacing of Tennis & Basketball Courts at Indian Hills Park The tennis and basketball courts are in need of resurfacing and line painting. Cost: $20,000 Operating Budget Impact: General maintenance for area of this type. 2018 & 2019 - Replace Two Light Poles in SouthBrook Park Each Year The footings on tall light poles around the fields are failing. We have replaced two poles in the past two years and expect to see the others to continue failing. Cost: $40,000 each year Operating Budget Impact: Annual maintenance for areas of this type. Page 76 of 136 2018 – 2020 Trail System Repair and Overlay The Allyn Frerichs Trail System has several stretches of trail which need to be completely renovated and others that will need overlay. Additionally, there are numerous areas that need to be repaired because of cracks and frost heaves. Cost: $75,000 each year Operating Budget Impact: General maintenance for equipment of this type. 2018 - 2021 - Purchase ADA Compliant Surfacing for Playgrounds 2010 ADA Compliance Regulations require specific materials for wheelchairs to access playgrounds. The parks division currently has six sets of playground equipment to install but only one set of compliant surfacing. Cost: $100,000-150,000 each year Operating Budget Impact: Maintenance as needed. 2018-2022 - Street and Sidewalk Replacement This is an on-going budget item that covers street and sidewalk replacement by the BPRD and Engineering Dept. during various projects. Cost: $15,000 per year Operating Budget Impact: None Page 77 of 136 2018 - Refurbish Handball/Racket Ball Courts The handball/racquetball courts on the south side of the tennis court are in disrepair and the walls are weakening and should be refurbished for the safety of patrons. Cost: $20,000 Operating Budget Impact: None Operating Budget Impact: General maintenance for equipment of this type. 2018 - Replace Playground Equipment at Southside Park Southside Park is an established park which services the neighborhood around Main Avenue past the downtown area. The park has seen increased use in the last few years as the Brookings Fast Pitch Softball Association uses the ball field at this park extensively. Cost: $35,000 Operating Budget Impact: Annual maintenance for equipment of this type. Page 78 of 136 2018 – Resurface/Reseal/Striping Parking Lot at Pioneer Park The parking lot/street has developed numerous cracks in the surfacing and weeds are growing up. Cost: $10,000 Operation Budget Impact: None 2018 – Pave southwest lot at Pioneer Park The parking lot could be improved for better usage by park patrons. Cost: $70,000 Operation Budget Impact: None Page 79 of 136 2018 - Striping of Fishback Parking Lot The parking lot needs to have angled parking lines painted. Cost: $5,000 Operating Budget Impact: General maintenance for facilities of this type. 2018 - Add Volleyball Courts to Sexauer Park Sand volleyball popularity has grown considerably the past few years with 36 teams now participating in the summer leagues. Additionally, many people play sand volleyball as part of a picnicking in the park and as casual recreation. Includes drain tile improvements for the east and west park. Cost: $15,000 Operating Budget Impact: Annual maintenance for areas of this type. Page 80 of 136 2018 - Resurface Hillcrest Tennis Court Typically, tennis courts are resurfaced every eight-ten years. The Hillcrest Tennis Courts were last resurfaced in 2008. Cost: $60,000 Operating Budget Impact: Annual maintenance for an area of this type. 2018 - Replace Fencing at Hillcrest Tennis Courts The fencing at the field is old and needs to be replaced. Cost: $60,000 Operating Budget Impact: General maintenance for facilities of this type. Page 81 of 136 2018 – Resurface/Reseal/Striping Parking Lot at Larson Park The parking lot/street has developed numerous cracks in the surfacing and weeds are growing up. Cost: $15,000 Operating Budget Impact: None 2018 - Install Gravel Lot at Pump Park Additional parking needed with anticipated increased usage of Pump Park. Cost: $8,000 Operating Budget Impact: Annual maintenance for facilities of this type. 2019 – Replace grills at Sexauer Campground Replace grills at Sexauer Campground. Cost: $6,000 Operating Budget Impact: General maintenance for equipment of this type. Page 82 of 136 2019 – Resurface/Reseal/Striping Parking Lot at Medary West The parking lot/street has developed numerous cracks in the surfacing and weeds are growing up. Cost: $12,000 Operating Budget Impact: None 2019 – Resurface/Reseal/Replace Parking Lot at Dwiggins Park The park has developed numerous cracks in the surfacing and weeds are growing up in abundance. The parking lot needs to be totally replaced. Cost: $200,000 Operating Budget Impact: General maintenance for area of this type. Page 83 of 136 2019 – Resurface/Reseal/Striping North Parking Lot at Hillcrest Park The parking lot/street has developed numerous cracks in the surfacing and weeds are growing up. Cost: $5,000 Operating Budget Impact: None 2019, 2020, 2021 - Upgrades at Bob Shelden Field, Dwiggins-Medary The plans for these improvements include new lighting, replacing the press box and bleacher, replacing outfield fencing and adding artificial turf in the infield (Friends of Baseball will fund-raise the turf.) Cost: $1,000,000 each year Operating Budget Impact: General maintenance for areas of this type of this type. Page 84 of 136 2019 - Replace Playground Equipment at Larson Park Larson Park is an established community park which serves the East side of the community. The park has multiple uses and is heavily utilized. Cost: $60,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2019 – Bicycle Master Plan – Wayfinding #30 On the recreational trail system install wayfinding signs. #30 within the Bicycle Master Plan adopted in February of 2017. Cost: $130,000 Operating Budget Impact: General maintenance for equipment of this type. 2019 - Replace Softball Fencing at Southside Park The gates, fencing and dugouts at the field are old and need to be replaced. Going from 4’ fencing to 6’ fencing. Multiple areas of the fencing are unrepairable. Cost: $20,000 Operating Budget Impact: Annual maintenance for facilities of this type. Page 85 of 136 2020 – Replace Cold Storage Unit at Park Maintenance The doors are not wide or tall enough to accommodate the various sizes of equipment the Parks department store in them. The ceiling height of the building is also inadequate. Cost: $150,000 Operating Budget Impact: Annual maintenance for facilities of this type. 2020 - Replace Playground Equipment at Hillcrest Park Hillcrest Park is an established community park which serves the entire community. The park has multiple uses and is heavily utilized. The playground to be replaced is to the West of the pool and to the North of the park restroom facility. Cost: $50,000 Operating Budget Impact: Annual maintenance for equipment of this type. Page 86 of 136 2020- Replace Skatepark Equipment Replace the skatepark equipment due to the current age and condition of the current equipment pieces. Cost: $75,000 Operating Budget Impact: General maintenance for equipment of this type. 2021 - Replace Playground Equipment at McClemans Park McClemans Park is a mini neighborhood park located in the South central part of the community. Cost: $40,000 Operating Budget Impact: Annual maintenance for equipment of this type. Page 87 of 136 2021 - Replace Playground Equipment at Sarah Renee Park Sarah Renee Park is a mini neighborhood park which serves the western edge of the city near the airport. Cost: $40,000 Operating Budget Impact: Annual maintenance for equipment of this type. 2021 & 2022 – Park and Trail Facilities and Extensions Adding new parks, facilities, trail facilities and updating existing parks system infrastructure. Cost: $1,000,000 Operating Budget Impact: Annual maintenance for areas of this type. Page 88 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Police Vehicle Equipment (Radio, Cages, Lights, Installation)$17,055 $8,800 $8,800 $13,200 $8,800 212 PD – In-car Video System $6,000 $12,000 $12,000 $12,000 $12,000 212 PD-Two Patrol Vehicles 2016-marked $0 $76,000 $0 $0 $80,000 212 PD-One Additional Patrol Vehicle-marked $0 $0 $38,000 $0 $0 212 PD-One Patrol Car -2014-marked $0 $0 $40,000 $0 $0 212 PD-One Tahoe 2017-marked $0 $0 $0 $40,000 $0 212 PD-Two Patrol Cars-2015-marked $74,000 $0 $0 $76,000 $0 212 PD - One CID Car - 2013 - unmarked $0 $30,000 $0 $0 $0 212 PD - One CID Tahoe - 2013 - unmarked $0 $0 $40,000 $0 $0 212 Total Motor Vehicles & Equipment $97,055 $126,800 $138,800 $141,200 $100,800 Other Capital PD -Portable Radios, 1 portable w/mic per yr $0 $1,300 $1,300 $1,300 $0 212 PD - Portable Dual purpose portable radio $12,000 $0 $0 $0 $0 212 PD - Speed Signs $5,000 $5,000 $5,000 $5,000 $0 212 PD - Vest- Patrol 50/50 grant Replacements $1,720 $15,480 $5,160 $6,020 $6,880 212 PD - Radar $5,600 $2,800 $2,800 $2,800 $2,800 212 PD - Body Cameras $34,350 $0 $0 $0 $0 212 PD - Mobile Digital Radios $0 $0 $0 $0 $22,500 212 PD - Firearms-Tazors $6,700 $3,300 $4,400 $2,200 $2,200 212 Total Other Capital $65,370 $27,880 $18,660 $17,320 $34,380 Facilities PD - Lighting $3,700 212 Total Facilities $3,700 $0 $0 $0 $0 Office Equipment and Software PD - Schedule Software $2,500 $2,500 $2,500 $2,500 $2,500 212 PD - Simulator $0 $97,000 $0 $0 $0 212 PD - Covert Track Tracker $1,610 $0 $0 $0 $0 212 PD - Sirens $0 $0 $27,000 $0 $0 212 Total Equipment and Software $4,110 $99,500 $29,500 $2,500 $2,500 Total Capital $170,235 $254,180 $186,960 $161,020 $137,680 Art Fund (1%)$1,702 $2,542 $1,870 $1,610 $1,377 290 Grand Total $171,937 $256,722 $188,830 $162,630 $139,057 Police Department 5 Year Capital Improvement Plan Page 89 of 136 2018 POLICE DEPARTMENT CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 Replace (2) 2015 Patrol Cars, marked The 2015 Patrol Vehicles were purchased in 2015 by the Police Department. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000 miles. In 2018 one of these vehicles will be 3 years old and will have over 100,000. While the other will have fewer miles and will be held back and reassigned as an SRO vehicle replacing the current Chrysler vehicle used by the 2nd SRO. Estimated replacement cost $37,000 each. Cost: $74,000 Operating Budget Impact: N/A Page 90 of 136 2019 Replace (2) 2017 Patrol Cars, marked The 2017 Ford Utility vehicles will be purchased in 2016 by the Police Department. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000 miles. In 2019 these vehicles will be 3 years old and will have over 100,000. Estimated replacement cost $38,000 each. Cost: $76,000 Operating Budget Impact: N/A 2019 Replace 2013 Impala, unmarked The 2013 Impala was purchased in 2013 by the Police Department for the CID. The capital asset policy adopted by the City Council in January of 2011 states the useful life for an unmarked police vehicle in the Brookings Police Department is 6 years. In 2019 this vehicle will be 6 years old and will have over 100,000. Estimated replacement cost $30,000. Cost: $30,000 Operating Budget Impact: N/A Page 91 of 136 2020 Replace (2) 2017 Patrol Car, marked The 2017 Ford Utility vehicles will be purchased in 2017 by the Police Department. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000 miles. In 2020 these vehicles will be 3 years old and will have over 100,000. Estimated replacement cost $40,000 and $38,000. Cost: $78,000 Operating Budget Impact: N/A 2020 Replace 2013 Impala, unmarked The 2013 Tahoe was purchased in 2013 by the Police Department for the CID. The capital asset policy adopted by the City Council in January of 2011 states the useful life for an unmarked police vehicle in the Brookings Police Department is 6 years. In 2020 this vehicle will be 7 years old and will have over 100,000. Estimated replacement cost $40,000. Cost: $40,000 Operating Budget Impact: N/A Page 92 of 136 2021 Replace 2017 Chevy Tahoe, marked The 2017 Chevy Tahoe will be purchased by the Police Department in 2016. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000. In 2021 this vehicle will be 5 years old and will have over 100,000 miles. Estimated replacement cost $40,000. Cost: $40,000 Operating Budget Impact: N/A 2021 Replace (2) 2018 Patrol Cars, marked The 2018 Patrol Vehicles will be purchased in 2018 by the Police Department. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000 miles. In 2021 these vehicles will be 3 years old and will have over 100,000. Estimated replacement cost $38,000 each. Cost: $76,000 Operating Budget Impact: N/A Page 93 of 136 2022 Replace (2) 2015 Patrol Cars, marked The 2019 Patrol Vehicles were purchased in 2018 by the Police Department. The capital asset policy adopted by the City Council in January of 2011 states the useful life for a marked police vehicle in the Brookings Police Department is 3 years or 100,000 miles. In 2022 these vehicles will be 3 years old and will have over 100,000. Estimated replacement cost $40,000 each. Cost: $80,000 Operating Budget Impact: N/A 2018 Scheduler Software Scheduling program that will improve notifications when modifications have been made. Its web based and will consolidate the three separate schedules to one. Cost: $2,500 Operating Budget Impact: N/A Page 94 of 136 2018 In-Car video Camera Systems Purchase one (1) in 2018, two (2) in 2019, two (2) in 2020, two (2) in 2021, and two (2) in 2022. These cameras will include a additional camera for the SRO vehicle in 2018 and replace two (2) each year. Thereafter the current camera systems are in 5 patrol vehicles and 1 SRO patrol vehicle and will have reached the end of their useful life. The useful life of these camera systems is 5 years. Each camera costs $5,500. Cost: $6,000 Operating Budget Impact: N/A 2018 Dualband Portable Radio To purchase 2 dual band portable radios in 2018. Each radio cost $6,000. Dualband radios will provide shift supervisors capability of communicating with multiple agencies over a broad band of frequencies. Cost: $12,000 Operating Budget Impact: N/A Page 95 of 136 2018 New patrol vest To purchase 2 new patrol vest in 2018, 17 replacement and 1 new patrol vest in 2019, 5 replacement and 1 new patrol vests in 2020, 6 replacement and 1 new patrol vest in 2021, and 6 replacement patrol vest in 2022. Bulletproof vests offer many different levels of protection for officers. The useful life of the vests is 5 years. Each vest costs $860. Cost: $1,720 Operating Budget Impact: N/A 2018 (5) Tazors with holsters Purchasing 2 new tazors and 3 replacements in 2018, 3 replacements in 2019, 4 replacements in 2020, 2 replacements in 2021, and 2 replacements in 2022. Each tazor with holster costs $1,100. Cost: $6,700 Operating Budget Impact: N/A Page 96 of 136 2019 Simulator Police simulators are a cost effective way of training new officers and veteran officers in dealing with difficult and often times unpredictable situations. A police simulator will provide flexible training programs to constantly provide variable tactics to officers in the field. It can reduce overall training costs associated with travel and time as well as reduce civil litigation involving officer action. The police simulator is a step to the future for police training. Cost: $97,000 Operating Budget Impact: N/A 2018 Covert Track Tracker To purchase 1 covert track tracker. Asset tracking devices are designed to track the location of people, vehicles, equipment, or anything of value. Utilizes GPS tracking to reduce the cost of doing investigations and provides documentable reports of suspect activity. It is a critical device in the investigation of drug trafficking. Cost: $1,610 Operating Budget Impact: N/A Page 97 of 136 2018 (32) Body cameras Audio and video on the officer will aid in capturing actions of suspects, and protect against claims of mistreatment. Cost: $34,350 Operating Budget Impact: N/A 2018 Radar Purchase one (1) radar in 2018 for replacement patrol vehicle and one (1) in 2018 for SRO vehicle. The useful life of these radars is 10 years. Each radar costs $2,800. Cost: $5,600 Operating Budget Impact: N/A 2018 Speed Signs Purchase two (1) Speed signs in 2018 and 1 new speed sign for the next four years. Cost: $5,000 Operating Budget Impact: N/A Page 98 of 136 2019 Portable Radios with shoulder mic To purchase 1 portable radio with shoulder mic. in 2019 and 1 additional portable radio with shoulder mic. for the next 3 years for the Police Department. Each portable radio with shoulder mic costs $1,300. Cost: $1,300 Operating Budget Impact: N/A 2020 Additional Siren placement Currently the city’s siren system consists of eleven sirens around the city of Brookings. Very little expansion has occurred in the warning system for bad weather and other emergencies over the past number of years. An additional warning siren for the city’s siren system is anticipated for 2020 to maintain the integrity of the system with our growing community. Range testing has indicated that some gaps already exist. The continued growth of our city has been in the south quadrant where coverage is needed and possible sites are explored. Cost: $27,000 Operating Budget Impact: N/A Page 99 of 136 Project Description 2018 2019 2020 2021 2022 Fund Other Capital Demolition $100,000 630 Total Capital $0 $0 $100,000 $0 $0 Art Fund (1%)$0 $0 $1,000 $0 $0 290 Grand Total $0 $0 $101,000 $0 $0 Research & Technology Center 5 Year Capital Improvement Plan Page 100 of 136 2018 Research and Technology Center CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2020 - Demolition of Research & Technology Center. The City of Brookings received an EDA Grant to assist in construction of the R&T Center as a business incubator. EDA placed a lien on the building, which will expire in 2017. Space within the building is leased to start-up and researched-based businesses. increased maintenance, competing public and private sector facilities, and the property location lead staff to believe the best long-term use of this property is as a redevelopment project whereby the building would be razed and the site offered for sale. The R&T Center does provide a transfer annually to the General Fund. Fiscal Impact: $100,000 and loss of transfer to General Fund. Page 101 of 136 Project Description 2018 2019 2020 2021 2022 Fund Facilities and Parks Volleyball - indoor standards and nets 101 Replace 12 passenger van with Minivan/Truck $24,000 101 Brookings Activity Center HVAC System $8,000 101 Registration Software $15,000 101 Total Capital $24,000 $8,000 $0 $15,000 Art Fund (1%)$240 $80 $0 $150 101 Grand Total $24,240 $8,080 $0 $15,150 Recreation Department 5 Year Capital Improvement Plan Page 102 of 136 2018 Recreation CAPITAL FACILITIES AND PARKS SUMMARY: 2018 – Replace 12 Passenger Van with Minivan-Truck The passenger van is not utilized for transporting registered participants as it was in the past. Replacing the vehicle with a multi-purpose truck would allow for the recreation staff to move equipment efficiently between program sites. Cost: $24,000 Operating Budget Impact: Annual maintenance for this type of vehicle. 2019 – Replace HVAC Units The HVAC system at the Brookings Activity Center is inspected and is serviced two times annually. Based on the inspections and the age of the units it is recommended to budget for 1 unit replacement. Cost: $8,000 Operating Budget Impact: General annual preventative maintenance inspection of this type of HVAC system. 2021 – Registration Membership Software Implement registration and membership software system. System would allow for enhanced customer user-friendly functionality and for staff - functionality would improve accountability and ease of use. Cost: $15,000 Operating Budget Impact: Monthly operating costs and general maintenance for this type of software. Page 103 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Automated Vacuum Truck $210,000 612 Replace 2011 Automated Truck #39 $320,000 612 Replace 2005 Rear Load Truck #9 $200,000 612 New 14 yard Automated Truck $225,000 612 Total Capital $210,000 $320,000 $200,000 $225,000 $0 Art Fund (1%)$2,100 $3,200 $2,000 $2,250 $0 290 Grand Total $212,100 $323,200 $202,000 $227,250 $0 Solid Waste Collection 5 Year Capital Improvement Plan Page 104 of 136 2018 Solid Waste Collection CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 – Automated Vacuum Truck The Street and Solid Waste Collection would use the Automated Vacuum truck for picking up leaves out of the gutter and on the boulevards in the residential areas of town. The Landfill would use it for picking paper out of the fences. Cost: $210,000 Operating Budget Impact: Annual maintenance and fuel cost 2019 - Replace 2009 Automated Truck #39 This Automated Garbage Truck was purchased in 2009 and as per the Capital Asset Plan, the truck is on an eight-year replacement schedule, but with the low hours, we were able to extend the life for one more year. The truck is used four days a week for garbage and recycling pickup. Cost: $320,000 Operating Budget Impact: Annual maintenance and fuel cost Page 105 of 136 2020 - Replace 2005 Rear Load Truck #9 This rear load garbage truck is on a 10 year schedule to be replaced, but with the automation of the recycling program we were able to extend the life of the truck three years based on hours and miles. The truck is used for dumpster pickup and yard waste bags. Cost: $200,000 Operating Budget Impact: Annual maintenance and fuel cost 2021 – New 14 yard Automated Truck This New 14 Yard Automated Garbage Truck will be used for alley pickup; trailer courts and cul-de-sacs .These are areas of our operation were a smaller truck would enhance our service. The truck will be is used four days a week for garbage and recycling pickup. Cost: $225,000 Operating Budget Impact: Annual maintenance and fuel cost Page 106 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Pumps, miscellaneous less than$5,000 $10,000 $10,000 $10,000 $10,000 625 Replace 2011 973 Track Machine $400,000 625 Citizens Campus Development/Asphalt $50,000 625 Landfill Cell Construction $1,600,000 625 Replace 2010 Compactor $975,000 625 625 Sub-total Motor Vehicles and Equipment $410,000 $60,000 $1,610,000 $10,000 $975,000 Trenches / Covers Solid Waste Disposal -New Trench 2030 $100,000 $100,000 $100,000 $100,000 $100,000 625 Solid Waste Disposal -Gas Collection System-2025 $100,000 $100,000 $100,000 $100,000 $100,000 625 Sub-total Trenches / Covers $200,000 $200,000 $200,000 $200,000 $200,000 Total Capital $610,000 $260,000 $1,810,000 $210,000 $1,175,000 Art Fund (1%)$4,100 $600 $16,100 $100 $9,750 290 Grand Total $614,100 $260,600 $1,826,100 $210,100 $1,184,750 Note: Trench/covers are exempt from the 1% Art Fund Solid Waste Disposal (Landfill) 5 Year Capital Improvement Plan Page 107 of 136 2018 Solid Waste Disposal / Landfill CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018 – Replace Crawler Loader This track machine was purchased in 2011 and is on a five- year schedule to be replaced, but based on the hours we were able to go two more years. The crawler loader is used every day for pushing and covering daily garbage, and final cover. This machine is equipped with a special landfill package, which includes a GPS program to set our elevations for the vertical expansion. Cost: $ 400,000 Operating Budget Impact: Annual maintenance and fuel cost 2019 – Citizens Campus Development This project would include using crushed asphalt to surface an area across for the scale for people to place their trees, lumber, metal and tire items. By moving this to the new location our scale operator will have better visibility to see what the customers are doing. Cost: $ 50,000 Operating Budget Impact: Annual up keep of area Page 108 of 136 2020 – Landfill Cell Construction This project will include the excavating of 450,000 yards of material, hooking in to existing leachate system, building storm water ponds, putting in the liner system and engineering services. The cost of the project comes from the landfill reserve fund. Cost: $ 1,600,000.00 Operating Budget Impact: Annual up keep of area 2022 - Replace 2010 Al-Jon Compactor This Al-Jon Compactor is on a five- year replacement schedule, but based on the hours we will be able to go five years longer. The compactor is used every day to compact the household garbage. The compactor is a special machine designed strictly of packing garbage in the landfill. Cost: $975,000 Operating Budget Impact: Annual maintenance and fuel cost Page 109 of 136 Project Description 2018 2019 2020 2021 2022 Fund Infrastructure Sidewalk Replacement $50,000 $50,000 $50,000 $50,000 $50,000 280 Alleys (unknown until requested)$100,000 $100,000 $100,000 $100,000 $100,000 280 7th Avenue South & 15th Street South $1,500,000 280 Grand Total $1,650,000 $150,000 $150,000 $150,000 $150,000 Note: This is exempt from the 1% Art Fund because projects are paid for by the property owner Special Assessment Fund 5 Year Capital Improvement Plan Page 110 of 136 2018 Special Assessment Fund CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2017-2018 15th Street South & 7th Avenue South Assessment Project The 2017-2018 Assessment Fund includes constructing 15th Street South and 7th Avenue South street project over a proposed two year time frame. 15th Street South and 7th Avenue South are both collector streets and the City initiated the design of these two streets in 2016. The cost of a typical residential street will be assessed to the abutting property owners and the City will pay for extra width and thickness and the abutting frontage costs along the City-owned property. The project will include storm sewer and detention facilities, wetland mitigation and the availibility of affordable housing parcels on the south side of 15th Street South. The project is currently under design and review for wetland permitting and will require an assessment hearing. A share of the drainage improvements will be paid from the Storm Drainage Fund, and will be determined after the permitting and assessment hearing phases. The total cost of the project approximately $3,000,000, and the sources of funding will include the assessment fund balance, 75% Sales and Use Tax and the drainage fund. Assessment Cost: Not determined at this time Operating Budget Impact: Funds were transferred from the 75% Sales and Use Tax in 2016 to the Assessment Fund in anticipation of the project. 2018-2022 Sidewalk Replacement The City is divided into five sidewalk inspection areas, and Engineering staff inspects one section of Brookings every year for sidewalks with deterioration and trip hazards. The number of property owners choosing to be included in the City’s project has increased over the past several years causing the assessment budget to increase. The cost of the sidewalk repair is assessed to the corresponding property owner. Page 111 of 136 Sidewalk Replacement Budget 2018 2019 2020 2021 2022 $50,000 $50,000 $50,000 $50,000 $50,000 Sidewalk Inspection Map Cost: 2018-2022 - $50,000 per year Operating Budget Impact: The Assessment Fund will cash flow the project. 2018-2022 Alley Projects Property owners can petition the City to pave their gravel alleys, and the cost is assessed to the property owners. Some years, the City may not have an alley paving project if no petitions are received. The City budgets $100,000 each year for alley paving, which will pave two to three alleys. Alley Paving Budget 2018 2019 2020 2021 2022 $100,000 $100,000 $100,000 $100,000 $100,000 Cost: $100,000 per year Operating Budget Impact: The Assessment Fund will cash flow the project. Page 112 of 136 Project Description 2018 2019 2020 2021 2022 Fund Infrastructure Neighborhood Improvements $160,000 $100,000 $100,000 $100,000 $100,000 282 Neighborhood: Remington/Cardinal Area $75,000 282 6th Ave Viaduct – Inlets, pavement repairs, lighting $300,000 282 15th Street S & 7th Avenue S Storm Sewer, drainage & wetland 282 SDSU Joint Project: Upsize 11th St Box Culvert (70% City/30%SDSU)$280,000 282 LeFevre Drive Storm Sewer $150,000 282 State Avenue Watershed Improvement – Phase 2 (8th St & 20th Ave piping)$300,000 282 20th Street South (west) Storm Sewer Pipe and Pond) (TIF)$300,000 320 Larson Park Pond Solar Aerator $5,000 282 SDSU Joint Project: Regional Detention Medary Ave & Bypass (50% City/50% SDSU)$100,000 282 State Ave Watershed Improvement Phase 1 (Jefferson piping) (Loan needed for financing)$750,000 282 6th Street Storm Sewer Upgrade (Main Avenue & Medary Avenue)$350,000 282 5th Avenue Drainage Improvement Project (after 6th St) Phase 1 (4th St to 6th St) ** may need to be phased $900,000 282 Grand Total $1,570,000 $950,000 $100,000 $1,350,000 $100,000 Note: This is exempt from the 1% Art Fund because it is a surcharge to the property owner Storm Drainage Fund 5 Year Capital Improvement Plan Page 113 of 136 2018 Storm Drainage Fund CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 Neighborhood Drainage Improvement Project The 2017-2021 Storm Drainage Budgets will fund a variety of small neighborhood storm drainage improvements. These projects are identified during the year by staff investigations of localized drainage problems. These localized projects will be funded with the Storm Drainage Fund. The estimated cost of the Storm Sewer Improvement Projects is approximately $235,000 in 2018 for two neighborhood areas, and $100,000 per year for 2019-2022. Cost: 2018: $235,000 for two neighborhood areas 2019-2022: $100,000 per year Operating Budget Impact: The Storm Drainage Fund will cash flow the project. 2018 Viaduct Repair and Lighting Project The 2018 Storm Drainage Budget includes a maintenance project to install new inlets, repair pavement and install warning lighting under the viaduct. This project is currently under design and will require easements and approval from the railroad authority. The project is anticipated to be constructed in 2018. The estimated cost of the project is $300,000. Cost: $300,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. Page 114 of 136 2018 University Boulevard (11th Street) Box Culvert Project The 2018 Storm Drainage Budget includes the anticipated upsizing of an existing box culvert on University Boulevard (11th Street), which is located near the Performing Arts Center on SDSU Campus. This project is a joint project between the City and SDSU. The project will be bid and constructed by SDSU and the City will pay a 70% share, which is based on contributing flows. The estimated cost for this project is $280,000. Cost: $280,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. 2018 LeFevre Drive Storm Sewer/Street Project The 2018 Storm Drainage Budget is the second phase to install storm sewer and pavement along the LeFevre Drive cul-de-sac. This project will be constructed after the completion of the Highway 14 Reconstruction Project. The 2018 project will be a street/drainage project and will include storm sewer along the cul-de-sac that will connect to the new storm that was installed in 2016. The estimated cost for the storm sewer share of the project is $150,000. Cost: $150,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. Page 115 of 136 2018 State Avenue Watershed Improvement – Phase 2 (8th Street and 20th Avenue piping) The 2018 Storm Drainage Budget includes storm sewer improvements in the State Avenue Watershed, and the first prioritized phase is to install storm sewer and inlets along 8th Street and 20th Avenue. The project will allow SDSU to connect to the new storm sewer system to make drainage improvements in the fraternity/sorority area. The estimated cost for this project is $300,000. Cost: $300,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. 2018 20th Street South Reconstruction Project The 2018 Storm Drainage Budget includes storm sewer improvements that will be installed with the 20th Street South reconstruction project between Main Avenue South and Rio Grande Avenue. The street project will include storm sewer pipe and detention facilities. The project is anticipated to be completed in 2018. The estimated cost of the storm sewer share of the project is $300,000. Cost: $300,000 Operating Budget Impact: The Storm Drainage Fund will cash flow the project, which will be reimbursed with TIF funds. Page 116 of 136 2018 Larson Park Pond Solar Aerator The 2018 Storm Drainage Budget includes the purchase of a solar aerator for the Larson Park Pond. The pond experiences algae buildup, and the aerator will assist in decreasing the algae for easier maintenance. The estimated cost for the equipment is $5,000. Cost: $5,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. 2019 Regional Detention Pond at Medary Avenue and Highway 14 Bypass The 2019 Storm Drainage Budget includes the completion of a regional detention pond located on the southeast corner of Medary Avenue and Highway 14 Bypass. This project is a joint project between the City and SDSU. The project will be bid and constructed by SDSU and the City will pay a 50% share, which is based on an equal cost share. The estimated City share of this project is $100,000. Cost: $100,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. 2019 State Avenue Watershed Improvement – Phase 1 (Jefferson Avenue piping) The 2019 Storm Drainage Budget includes storm sewer improvements in the State Avenue Watershed, and the second prioritized phase is to install storm sewer and inlets in the Jefferson Avenue area. There will not be sufficient cash flow in the drainage fund to construct this project in 2019 and outside financing will need to be obtained. The estimated cost for this project is $750,000. Cost: $750,000 Operating Budget Impact: Financing from another source will fund this project and the loan will be paid by the Storm Drainage Fund. Page 117 of 136 2021 6th Street Storm Sewer Upgrade The 2021 Storm Drainage Budget includes the anticipated upgrade of storm sewer for the 6th Street Construction Project between Main Avenue and Medary Avenue. The street construction project is scheduled by the SDDOT for construction in 2020, with the cost share payment being due after the project is complete. The estimated cost for this project is $350,000. Cost: $350,000 Operating Budget Impact: The Storm Drainage Budget will fund this project. 2021 5th Avenue Drainage Improvement Project The 2021 Storm Drainage Budget includes storm sewer improvements on 5th Avenue between 4th Street and 6th Street to improve storm drainage in the downtown area. This project will be constructed after the storm sewer is upsized with the 6th Street reconstruction project. The estimated cost for this project is $900,000. Cost: $900,000 Operating Budget Impact: The Storm Drainage Fund will cash flow the project. Page 118 of 136 Project Description 2018 2019 2020 2021 2022 Fund Motor Vehicles and Equipment Pickup - New Standard Cab 4WD 1/2 Ton $26,000 $28,000 101 Pickup - New Crew Cab 4WD 3/4 Ton $34,000 101 Truck-Tandem Axle-Chassis/Box/Plow-mount $175,000 $180,000 101 Snow Plow-Plow Hitch/Live Hydraulics $12,000 $12,000 101 Sander $34,000 $34,000 101 Payloader $190,000 $200,000 101 Reversible snow plow - Payloader $25,000 101 Motorgrader $315,000 $320,000 101 Side Dump Trailer $50,000 $50,000 101 Street Sweeper $190,000 $195,000 $205,000 101 Backhoe $140,000 101 Asphalt Reclamation Machine $32,000 $32,000 $32,000 $32,000 101 Bucket Truck - Traffic Safety $85,000 101 Fogger - Mosquito Crew $14,000 $15,000 $16,000 101 4 Wheeler - Mosquito Crew $9,000 101 Thermoplastic or MMA Epoxy Equipment $40,000 101 Trailer-Paint $7,000 101 Trailer-Asphalt $9,000 101 Paint West (Metal) building $15,000 101 Sub-total Motor Vehicles and Equipment $573,000 $553,000 $545,000 $541,000 $541,000 Sidewalk and Curb Maintenance ADA Standard Ramps - 20th Street South $85,000 212/213 ADA Standard Ramps - 8th Street South $185,000 212/213 ADA Standard Ramps - transition plan for City $140,000 $140,000 $140,000 $140,000 212/213 Curb replacement throughout the City $20,000 $20,000 $20,000 $20,000 $20,000 212/213 ADA Ramp, Sidewalk, Curb - Library $2,700 213 Concrete Loading Pad on N. Side Swiftel Center $20,000 213 Sub-total Sidewalk and Curb Maintenance $312,700 $160,000 $160,000 $160,000 $160,000 Street and Railroad Improvements Chip Sealing / 7-year rotation $308,000 $311,000 $314,000 $317,000 $320,000 212 Bike Improvement with chip seal (City Share)$0 $20,000 $20,000 $0 $0 213 Bike Improvement (TAP Grant)$90,000 Grant (Bike Master Plan Project #)21d, 21e, 2a, 3b, 4b, 8a 12b, 17c advisory lane 17a advisory lane Street Improvements (City Funds)$1,403,000 $1,840,000 $1,950,000 $1,965,000 $2,240,000 212/213 Street Improvements (Grant- Urban Funds)$1,600,000 $850,000 $1,100,000 $1,500,000 $1,000,000 Grant Railroad Crossing Improvements (2018-Medary $0)$0 $20,000 $20,000 $0 $0 213 W. 20th S. Main to Cumberland (City)$1,264,000 523 Sub-total Street and Railroad Improvements (grant)$1,690,000 $850,000 $1,100,000 $1,500,000 $1,000,000 Sub-total Street and Railroad Improvements (city)$2,975,000 $2,191,000 $2,304,000 $2,282,000 $2,560,000 Total Capital $5,550,700 $3,754,000 $4,109,000 $4,483,000 $4,261,000 Art Fund (1%)$38,607 $29,040 $30,090 $29,830 $32,610 290 Grand Total $5,589,307 $3,783,040 $4,139,090 $4,512,830 $4,293,610 Note: Art Fund was applied to the City's share only. Street Department 5 Year Capital Improvement Plan Page 119 of 136 2018 Street Department CAPITAL PROJECTS AND CAPITAL EQUIPMENT SUMMARY: 2018-2022 - Replace Pickups The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for a special use pickup is 20 years, and 10 years for a regular use pickup, for the Street Department. Operating Budget Impact: Replacement vehicles will require fewer repairs. 2018: Replace 2000 Ford F150 Pickup with New Standard Cab 4WD ½ Ton Cost New: $26,000 2020: Replace 2006 Chevy 6F210 Pickup with New Standard Cab 4WD ½ Ton Cost New: $28,000 Page 120 of 136 2021: Replace 2006 Chevy K3500 Pickup with New Crew Cab 4WD ¾ Ton Cost New: $34,000 2018-2022 - Replace Trucks The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for a tandem axle truck is 12 years for the Street Department. Operating Budget Impact: Replacement vehicles will require fewer repairs. 2018: Replace 2000 GMC Tandem Truck Cost New: $175,000 2020: Replace 2000 GMC Tandem Truck Cost New: $180,000 Page 121 of 136 2021: Bucket Truck for Traffic Safety Dept Cost New: $85,000 2018-2020 - Replace Sanders The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for construction equipment is 12 years for the Street Department. Operating Budget Impact: Replacements will require fewer repairs. 2018: Replace 2007 Monroe Sander Cost New: $34,000 2020: Replace 1997 Swenson Sander Cost New: $34,000 2018-2020 - Replace Construction Equipment The Capital Asset Policy adopted by the City Council in January of 2011 states the useful life for construction equipment is 12 years for the Street Department. Operating Budget Impact: Replacements will require fewer repairs. 2018: Replace 1992 Monroe Snow Plow/Plow Hitch/Live Hydraulics Cost New: $12,000 Page 122 of 136 2018: Purchase an Additional Payloader to Bring Fleet to a Total of Four Cost New: $190,000 2018: Purchase Thermoplastic or Epoxy Paint Equipment that will provide longer-lasting street markings for the Traffic Control Program. Cost New: $40,000 2018: Purchase Side Dump Trailer Cost New: $50,000 Page 123 of 136 2018: Payment for Asphalt Reclamation Machine Cost New: $32,000 2018: Purchase an Additional Mosquito Fogger to Bring Fleet to a Total of Three Cost New: $14,000 2019: Replace 2012 Elgin Pelican Street Sweeper Cost New: $190,000 2019: Purchase an Additional Motorgrader to Bring Fleet to a Total of Four Cost New: $315,000 Page 124 of 136 2019: Replace 1988 DCT Trailer Cost New: $7,000 2019: Replace 2005 Polaris ATV Cost New: $9,000 2019: Payment for Asphalt Reclamation Machine Cost New: $32,000 2020: Replace 1994 Monroe Snow Plow/Plow Hitch/Live Hydraulics Cost New: $12,000 Page 125 of 136 2020: Payment for Asphalt Reclamation Machine Cost New: $32,000 2020: Reversible Snow Plow for Payloader Cost New: $25,000 2020: Replace 2004 Clarke Mosquito Fogger Cost New: $15,000 2020: Replace 2014 Elgin Pelican Street Sweeper Cost New: $195,000 Page 126 of 136 2020: Replace 1990 DCT Trailer Cost New: $9,000 2021: Replace 2006 John Deere Payloader Cost New: $200,000 2021: Payment for Asphalt Reclamation Machine Cost New: $32,000 2021: Purchase Side Dump Trailer Cost New: $50,000 Page 127 of 136 2021: Replace 1984 Case Backhoe Cost New: $140,000 2022: Replace 2006 Caterpillar Motorgrader Cost New: $320,000 2022: Purchase an Additional Street Sweeper to Bring Fleet to a Total of Three Cost New: $205,000 2022: Replace 2008 Cougar Mosquito Fogger Cost New: $16,000 Page 128 of 136 2020 – Buildings 2020: Paint Metal Building – 602 2nd Street Cost New: $15,000 2018-2022- ADA Standard Ramps Convert city ramps to ADA standards per transition plan for City. Operating Budget Impact: N/A 2018 Cost: $270,000 (two projects: 8th Street South & 20th Street South) 2019 Cost: $140,000 2020 Cost: $140,000 2021 Cost: $140,000 2022 Cost: $140,000 2018-2022 - Curb Replacement Replace damaged curbs throughout the City. Operating Budget Impact: N/A 2018 Cost: $20,000 2019 Cost: $20,000 2020 Cost: $20,000 2021 Cost: $20,000 2022 Cost: $20,000 2018 – Miscellaneous Concrete Work 2018: ADA Ramp, Sidewalk and Curb at Library: $2,700 2018: Concrete Loading Pad on N. Side Swiftel Center: $20,000 Page 129 of 136 2018 Budget 5 year Capital Improvement Plan **Note: MP= Bicycle Master Plan Project ID Number Street Improvements, Maintenance & Overlays 5/15/2017 STREET LENGTH WIDTH WORK COST STREET FROM ..... TO .....(FEET) (FEET)REQUIRED 2018 20th Street South Main Avenue to Medary Avenue 2600 36 Mill and 2" asphalt overlay with striping $230,000.00 DOT: 3/4 Access on 6th Street 6th Street & Lefevre Drive - DOT Projec City share of 3/4 Access per SDDOT agreement $191,000.00 3rd Avenue Harvey Dunn to 11th Street 700 35 Mill and 2" asphalt overlay $50,000.00 3rd Avenue Harvey Dunn to 11th Street Bike Boulevard (MP#3a)$22,000.00 Lefevre Drive Lefevre Drive to west culdesac 733 30 Remove asphalt, pave with concrete $250,000.00 Lefevre Drive Lefevre Drive to west culdesac Shared Use Path, 8' concrete (MP#26)$50,000.00 Elm Avenue 5th Street South to 8th Street South 1200 35 Mill and 2" asphalt overlay $100,000.00 7th Street South Elm Avenue to Heritage Avenue 300 35 Mill and 2" asphalt overlay $40,000.00 Eberline Drive Hunters Ridge Road to 20th Street So.1000 26 Mill and 2" asphalt overlay with fillets $50,000.00 Faculty Drive 6th Street to 7th Street Reclaim, digout, asphalt paving $400,000.00 12th Street South Medary Avenue to 22nd Avenue 5280 30 Mill, 2" asphalt overlay, fillets, ramps, loops @ 17th Ave $520,000.00 $1,903,000.00 Urban STP Project: Eastbrook Dr. & Sunrise Rdg. 6th Street to 22nd Avenue 4900 40 Mill and 2" asphalt overlay $800,000.00 22nd Avenue Dairy Queen driveway to Yorkshire Dr.1600 48 Widen 4' W, mill across road, 2" asphalt overlay, striping $800,000.00 2019 8th Street South Medary Avenue to 22nd Avenue 5280 44 Mill, 2" asphalt overlay, 5' striped bike lane (MP#18b)$920,000.00 Cardinal Drive Hunters Ridge Road to Remington 920 26 Mill and 2" asphalt overlay with 300' digout $100,000.00 Remington Drive W. Culdesac to 7th Ave S 720 26 Mill and 2" asphalt overlay with 300' digout $80,000.00 Cardinal Circle Cardinal Drive to cul-de-sac 310 26 Mill and 2" asphalt overlay with 100' digout, fillets $70,000.00 Hunters Ridge Main Avenue to 7th Avenue South 1200 26 Mill and 2" asphalt overlay with fillets $90,000.00 20th Street South Medary Avenue to 22nd Avenue 5280 36 Mill and 2" asphalt overlay with striping $580,000.00 $1,840,000.00 Urban STP Project: 3rd Street Medary Avenue to 22nd Avenue 5280 28 Mill and 2" asphalt overlay with striping $850,000.00 (explore parking removal) (MP#11e,11f)(measure to see if there is room for striped bike lane) 2020 32nd Avenue, N. of 6th Street Widen from 6th St. to Swiftel driveway 800 Widen to the east, curb & asphalt $270,000.00 32nd Avenue, S. of 6th Street Widen from 6th St. to UBC driveway 600 50 Widen one lane to the east, curb & asphalt, overlay $280,000.00 32nd Avenue & Lefevre Dr New Traffic Signal (if warranted)Install new traffic signal $400,000.00 8th Street South Main Avenue S to Medary Avenue 2600 44 Mill, 2" asphalt overlay, 5' striped bike lane (MP#18b)$420,000.00 7th Avenue South Remington Drive to Hunters Ridge Drive 2000 36 Mill and 2" asphalt overlay $200,000.00 17th Avenue South 15th St S to 20th Street South 2300 36 Mill and 2" asphalt overlay with ramps & fillets $300,000.00 17th Avenue South (explore parking removal) (MP#21b)(measure to see if there is room for striped bike lane) 7th Ave S 8th Street S to 5th Street S 1300 30 Mill and 2" asphalt overlay with striping $80,000.00 $1,950,000.00 Urban STP Project: 22nd Avenue Yorkshire Dr. to RxR Tracks 2600 48 Widen 4' E, mill across road, 2" asphalt overlay, striping $1,100,000.00 2021 9th Avenue 8th Street to 11th Street 1600 26 Mill and 2" asphalt overlay with ramps $100,000.00 12th Avenue 6th Street to 8th Street 900 26 Mill and 2" asphalt overlay with ramps $60,000.00 5th Street South Medary Avenue to 17th Avenue South 2800 30 Mill and 2" asphalt overlay with striping $130,000.00 8th Avenue 6th Street to 11th Street 2600 26 Mill and 2" asphalt overlay with fillets $200,000.00 7th Avenue 6th Street to 11th Street 2600 30 Mill entire street width, 2" asphalt overlay $310,000.00 Division Avenue Main Ave S to 2nd St S 2500 30 Mill and 2" asphalt overlay $200,000.00 8th Avenue 6th Street to 11th Street 2600 26 Mill and 2" asphalt overlay with fillets $200,000.00 Railroad Street 1st Ave S to Western Avenue Concrete Pavement Repairs $150,000.00 16th Avenue 3rd Street to Derdall Dr 1800 30 Mill and 2" asphalt overlay with ramps & fillets $300,000.00 17th Avenue South 20th Street South to 24th Street South 1700 36 Mill and 2" asphalt overlay with fillets & ramps $260,000.00 17th Avenue South 20th Street South to 24th Street South Bike Boulevard (MP#21d)$55,000.00 $1,965,000.00 Urban STP Project: 22nd Avenue R x R Tracks to 12th Street South 3000 48 Widen 4'E, mill across road, 2" asphalt overlay, striping $1,500,000.00 2022 Minnesota Drive 22nd Ave to Sunrise Ridge Rd 1000 30 Mill and 2" asphalt overlay $200,000.00 Railroad Street 1st Ave S to Western Avenue Concrete Pavement Repairs $100,000.00 8th Street Medary Avenue to 20th Avenue 4300 26 Mill and 2" asphalt overlay with fillets & ramps $500,000.00 8th Street Medary Avenue to 20th Avenue Shared Use Path (MP#341)$340,000.00 7th Avenue 6th Street to 11th Street 2600 30 Mill entire street width, 2" asphalt overlay $200,000.00 *new: 3rd Street bumpout 3rd Ave to 5th Ave (2 blocks)800 60 Lighting, overlay, tan sidewalk, bumpouts $900,000.00 $2,240,000.00 Urban STP Project: 22nd Avenue 12th Street South to 20th Street South Mill entire street width, 2" asphalt overlay, restripe $1,000,000.00 Page 130 of 136 Page 131 of 136 Project Description 2018 2019 2020 2021 2022 Fund Capital Transfer $300,000 $300,000 $300,000 $400,000 $400,000 213 Total Capital $300,000 $300,000 $300,000 $400,000 $400,000 Art Fund (1%)$3,000 $3,000 $3,000 $4,000 $4,000 290 Grand Total $303,000 $303,000 $303,000 $404,000 $404,000 Swiftel Center 5 Year Capital Improvement Plan Page 132 of 136 Debt Service Expense 2023 2024 2025 2026 2027 Funding Source Debt Service (Principal)$522,823 $539,098 $557,009 $574,940 $593,449 213 Debt Service (Interest)$212,088 $195,813 $177,902 $159,971 $141,462 213 Health System $100,000 $100,000 $100,000 $100,000 $75,000 213 SDSU PAC $916,666 $916,666 $916,666 $916,666 $916,666 213 TOTAL $1,751,577 $1,751,577 $1,751,577 $1,751,577 $1,726,577 Community Reinvestment Plan (CRP) 2023-2027 Page 133 of 136 Infrastructure Expense 2023 2024 2025 2026 2027 Funding Source Infrastructure - 20th St. S, 22nd Ave. to Interstate $800,000 213 Overpass - 20th St.$6,800,000 213 Streets (digouts and overlays)$1,042,441 $1,094,563 $1,149,292 $1,206,756 $1,823,260 213 Drainage $120,000 $913,000 $8,100,000 $3,980,000 $480,000 282 Airport (these are total project costs - city match TBD)$2,000,000 $1,000,000 $500,000 $500,000 $1,250,000 606/213 General Park & Trails (includes Gustafson pond and Airport Trail)$1,000,000 $1,000,000 $1,000,000 $1,000,000 213 Bikeways (Bike Master Plan Implementation)$500,000 $600,000 $700,000 $800,000 $1,000,000 213 Rec Center Opt-out TOTAL $4,662,441 $4,607,563 $11,449,292 $15,086,756 $4,553,260 Community Reinvestment Plan (CRP) 2023-2027 Page 134 of 136 Land, Buildings & Facilities/Other Expense 2023 2024 2025 2026 2027 Funding Source Land Land (Future Swiftel Center parking east of 34th Ave)$500,000 213 Landfill Replace 2010 Compactor 625 Replace 1996 Cat Blade $500,000 625 Replace 2014 JD Dozer $600,000 625 Replace 2013 644 JD Loader $450,000 625 Landfill Gas Collection System (Based on 5 year testing)$1,500,000 625 Fire Fire Department - Engine 2 (2005)$550,000 212 Fire Department - Rescue 1 (2005)$850,000 212 Fire Department - Engine 3 (2009)$525,000 212 Fire Department - Truck Set Aside $150,000 $150,000 $150,000 212 Facilities Library - replace hot water boilers $110,000 101 Swiftel Center - Capital Improvements $400,000 $400,000 $400,000 $2,300,000 $500,000 213 TOTAL $2,010,000 $1,425,000 $1,150,000 $4,800,000 $650,000 Community Reinvestment Plan (CRP) 2023-2027 Page 135 of 136 Project Categories 2017 2018 2019 2020 2021 Total Art Fund (1%)$73,427 $88,316 $120,033 $91,324 $70,577 $324,045 Facilities and Equipment $252,760 $261,150 $408,400 $167,900 $188,300 $1,278,510 Facilities and Parks $755,100 $1,904,000 $1,535,500 $2,320,000 $1,060,000 $7,574,600 Infrastructure $6,507,700 $3,451,000 $2,714,000 $3,942,000 $2,970,000 $19,584,700 Motor Vehicles and Equipment $2,042,455 $1,518,300 $4,748,800 $1,402,200 $2,006,800 $11,718,555 Office Equipment and Software $120,610 $195,000 $133,900 $84,450 $132,200 $666,160 Other Capital $1,042,670 $2,756,080 $2,771,630 $2,886,881 $1,179,640 $10,636,901 Grand Total $10,794,722 $10,173,846 $12,432,263 $10,894,755 $7,607,517 $51,903,103 Fund 2017 2018 2019 2020 2021 Total 101 - General Fund $1,611,110 $3,378,100 $4,081,720 $3,567,800 $2,423,360 $15,062,090 212 - 25% Sales & Use Tax Ordinance $1,626,235 $1,651,380 $2,269,860 $1,566,920 $1,787,080 $8,901,475 213 - 75% Public Improvement Ordinance $2,040,800 $3,132,750 $3,394,500 $3,216,000 $2,160,211 $13,944,261 214 - Enhanced 911 $12,550 $7,950 $10,950 $0 $23,000 $54,450 280 - Special Assessments $1,650,000 $150,000 $150,000 $150,000 $150,000 $2,250,000 282 - Storm Drainage $1,570,000 $950,000 $100,000 $1,350,000 $100,000 $4,070,000 290 - Art Fund (1%)$73,427 $88,316 $120,033 $91,324 $70,577 $324,045 520 - Gateway Project $115,000 $0 $87,500 $0 $0 $202,500 523 - South Main Ave. & 34th $1,264,000 $0 $0 $0 $0 $1,264,000 601 - Liquor $1,100 $850 $1,100 $0 $0 $3,050 606 - Airport $1,500 $0 $0 $0 $0 $1,500 607 - EdgeBrook Golf Course $9,000 $234,500 $103,000 $141,000 $95,000 $582,500 612 - Solid Waste Collection/Recycle $210,000 $320,000 $200,000 $225,000 $0 $955,000 625 - Solid Waste Disposal (Landfill)$610,000 $260,000 $1,813,600 $210,000 $1,175,000 $4,068,600 630 - Research & Technology Center $0 $0 $100,000 $0 $0 $100,000 Grand Total $10,794,722 $10,173,846 $12,432,263 $10,518,044 $7,984,228 $51,903,103 CITY OF BROOKINGS FY 2017 Preliminary Fiscal Plan Capital Project Detail Summary Page 136 of 136 3%Estimated Tax Growth FactorDescription Estimate 2017 2018 2019 2020 20212022 2023 2024 2025 2026 2027 2028ESTIMATED BEGINNING CASH BALANCE465,619 1,198,507 907,982 673,654 (12,376) (1,452,653) (779,615) 425,977 973,772 2,351,392 (5,723,512) (4,056,935) Reserve cash per G&E - emergency499,625 550,000 600,000 650,000 650,000 650,000 650,000 700,000 1,000,000 1,000,000 1,000,000 1,000,000 Restricted RR CASH675,893 675,983 - - - - - - - - - - Restricted STP CASH558,126 1,558,085 671,085 534,085 147,085 - - - - - - - Total Cash2,199,263 3,982,575 2,179,067 1,857,739 784,709 (802,653) (129,615) 1,125,977 1,973,772 3,351,392 (4,723,512) REVENUESSales & Use Tax4,866,462 5,012,456 5,162,830 5,317,714 5,477,246 5,641,563 5,810,810 5,985,134 6,164,688 6,349,629 6,540,118 6,736,322 Interest Income15,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Money Market Interest5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Reimbursed Expense Carnegie 2/3333,500 Loan Proceeds- - - - - - - - - - - TIF Revenue-600,000 528,709 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 TAP Revenue- 90,000 STP funds1,549,959 713,000 713,000 713,000 713,000 713,000 Transfer in Airport Grant reimb (2014 bond draw) see tab1,015,960 - - - - - - - - - - - Transfer in Spec Assessment - S. Main Proj (See tab)**63,874 63,874 63,874 63,874 - - - - - - - - TOTAL REVENUES8,449,755 6,423,039 6,354,704 6,509,588 6,605,246 6,769,563 6,225,810 6,400,134 6,579,688 6,764,629 6,955,118 7,151,322 EXPENDITURESEconomic Development Grant150,000 150,000 Job Creation Incentive50,000 100,000 Economic Development Grants Expense200,000 250,000 - - - - - - - - - - Bond Principal Payments1,877,326 1,921,244 1,975,609 2,029,705 2,090,719 871,517 522,823 539,098 557,009 574,940 593,449 612,200 Bond Interest Payments518,228 471,798 420,557 364,799 303,689 239,892 212,088 195,813 177,902 159,971 141,462 122,711 Debt Service Costs1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Debt Service Expense Total2,396,754 2,394,242 2,397,366 2,395,704 2,395,608 1,112,609 736,111 736,111 736,111 736,111 736,111 736,111 SDSU Research Park150,000 150,000 100,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Boys & Girls Club-Teen Center100,000 100,000 100,000 - - PAC II expansion, annual appropriation100,000 100,000 100,000 100,000 100,000 916,666 916,666 916,666 916,666 916,666 916,670 BHS expansion/addition, annual appropriation50,000 50,000 50,000 25,000 100,000 100,000 100,000 100,000 100,000 75,000 75,000 BATA 15,000 Subsidy Expenditure Total400,000 415,000 350,000 200,000 175,000 1,091,666 1,091,666 1,091,666 1,091,666 1,091,666 1,066,670 150,000 Capital Expenditure DetailCarnegie Building bldg + carryover from GF need amend to spend500,000 - - - - - - - - - - - Park restrooms (Valley View, '19)- - 120,000 - - - - - - - - - Edgebrook-Golf Course Capital Improvements62,500 196,100 121,000 - - - - - - - - - Swiftel Center-Capital Improvements300,000 300,000 300,000 400,000 400,000 400,000 400,000 400,000 400,000 2,300,000 500,000 - Land (Future Swiftel Center parking east of 34th Ave)- - - - - - - 500,000 - - - Gateway Project365,000 - - - - - - - - - - - Airport-Facility200,000 114,500 92,750 212,000 53,500 183,500 100,000 50,000 25,000 25,000 62,500 - Existing trail system overlay maintenance/repair (park item)- 75,000 - 75,000 - 75,000 - 80,000 - 80,000 - - Carry over from 2016 - street Improvements31,081 - - - - - - - - - - - Bob Sheldon/Dwiggins-Medary complex improvements- - 1,000,000 1,000,000 1,000,000 - - - - - - - Infrastructure-Western Avenue S 20th to 26th- - - 1,000,000 - - - - - - - Infrastructure-W20th St S. Main Ave to Cumberland (RR money)1,000,000 1,264,000 - - - - - - - - - - General park facility and trail extensions/expansions- - - - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - - Infrastructure-20th St. S, 22nd Ave. to Interstate- - - - - - - - - 800,000 20th Street/I-29 overpass/interchange- - - - - - - - - 6,800,000 - - CRC acquisition100,000 100,000 100,000 100,000 100,000 - - - - - - - Street Curb and Gutter75,000 145,000 80,000 80,000 80,000 80,000 - - - - - - Railroad crossing signal/match only + 2016 rollover (22,133)42,133 - 20,000 20,000 - - - - - - - - Upgrade street lights from main to Medary- - - - 377,000 - - - - - - - Streets - Digouts and Overlays(see tab for detail)225,000 951,500 920,000 975,000 982,500 1,120,000 1,042,441 1,094,563 1,149,291 1,206,756 1,823,260 1,914,423 ****Necessary cut to streets - digouts and overlays(250,000) Chip seal 152,500 - - - - - - - - - - - Street projects - STP funds550,000 1,600,000 850,000 1,100,000 1,500,000 1,000,000 - - - - - - *** Bike extended gutter pan 3rd St from Medary to 22nd Ave600,000 Bikeways (Bike Master Plan Implementation)- - - - - - 500,000 600,000 700,000 800,000 1,000,000 - Citico land purchase48,000 237,000 Lib ADA, Swift Lot22,700 Bike Improvement with chip seal ( eng item)- 110,000 74,000 172,000 29,000 33,750 - - - - - - Parks- Facility repair, renovations, upgrades, (see tab)- 280,000 185,000 - 100,000 100,000 - 100,000 - 100,000 - Planned Capital Expenditure Total3,651,214 5,145,800 4,462,750 5,134,000 5,622,000 3,892,250 3,142,441 3,724,563 3,374,291 13,011,756 3,485,760 1,914,423 Transfer to Public Art Fund18,475 21,505 TOTAL EXPENDITURES6,666,443 8,226,547 7,210,116 7,729,704 8,192,608 6,096,525 4,970,218 5,552,340 5,202,068 14,839,533 5,288,541 2,800,534 ESTIMATED ENDING CASH BAL3,982,575 2,179,067 1,323,654 637,624 (802,653) (129,615) 1,125,977 1,973,772 3,351,392 (4,723,512) (3,056,935) 4,350,788 75% of Second Penny Sales & Use Tax Cash Projections Restricted per G&E for future economic development (550,000) (600,000) (650,000) (650,000) (650,000) (650,000) (700,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) Restricted per STP agreement (1,558,085) (671,085) (534,085) (147,085) Restricted per RR money - spend in 2018 Cumberland (675,983) - - - - - - - - - - - Estimated Beginning Cash 1,198,507 907,982 673,654 (12,376) (1,452,653) (779,615) 425,977 973,772 2,351,392 (5,723,512) (4,056,935) 3,350,788 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-017,Version:2 Public Hearing and Action on Ordinance 17-017, an Ordinance Rezoning Block 3 and 9 in the Wiese Addition from a Planned Development District to a Planned Development District with an underlying Business B-4 Highway District, also known as 3031 6th Street and 809 32nd Avenue. Summary: Rezone two parcels of property to a Planned Development District (PDD) with an underlying Business B-4 Highway District. Background: The City of Brookings is the owner of two parcels of property on the east side of Interstate 29 and north of 6th Street. The City entered into a Development Agreement with Bender Development team to develop the 26-acre former DOT site, as well as an option to redevelop the 5.8 acre site where the Research and Technology Center (R&T Center) sits into a retail development. The State of South Dakota agreed to rezone Block 9 (the former DOT site) in 2000 from an I-1 District to a Planned Development District (PDD); however, an underlying zoning district was not applied. The City initiated a rezoning of Block 3 (R&T Center) in 2012 from a Business B-5 District to a PDD; however, an underlying zoning district was not applied at this time. In both instances, the underlying zoning district was not determined as the City wanted to retain flexibility with site options and wanted to allow a future developer to determine the underlying zoning district that best fits their development project. The intent of a Planned Development District (PDD) is to provide flexibility from conventional zoning regulations with increased public review for PDD projects. The following criteria are evaluated during a review for a PDD request: (1)Encourage well-planned, efficient urban development. (2)Allow a planned and coordinated mix of land uses, which are compatible and harmonious, but were previously discouraged by conventional zoning procedures. (3)Encourage more creative, higher quality and more ecologically sensitive urban design with special consideration given to projects, which incorporate desirable design features such as underground parking, orientation or design to take advantage of passive solar energy, environmental preservation, historic preservation, handicapped accessible structures, unique use of open spaces, or other desirable design features. (4)Improve communication and cooperation among the city's land developers and interested residents in the urbanization of new lands and the renewal of existing deteriorated areas. City of Brookings Printed on 9/6/2017Page 1 of 4 powered by Legistar™ File #:ORD 17-017,Version:2 A rezoning request to a PDD is a two-step process with the first step pertaining to the approval of the PDD designation with an underlying zoning district identifying the acceptable uses within the proposed PDD. The second step of the process is review and approval of an Initial Development Plan (IDP) which will be a separate action item scheduled at a future City Council meeting in which the second reading and public hearing of the rezoning request will be heard. The following information must be specified on the initial development plan: (1)Project name and legal description. (2)A preliminary subdivision plan in compliance with all applicable subdivision regulations. (3)The proposed development scheme showing the following information: a.The proposed land uses including the number and type of proposed residential buildings, the proposed number of dwelling units per building, the number and type of any proposed nonresidential buildings, and their square footage. b.The proposed maximum density of the development. Where unique physical, environmental or design characteristics exist or are proposed, lesser densities may be desirable. c.The proposed maximum height. Where unique physical, environmental or design characteristics exist or are proposed, lesser heights may be desirable. d.Proposed design features illustrating compatibility with the surrounding environment and neighborhood. e.Anticipated sub-area development sequence. The applicant is requesting the Business B-4 Highway District as the underlying zoning district with the follow regulations: Development Sequence: ·The Brookings Marketplace development is proposed to occur in three phases. The subareas are shown on the attached site plan map with the first phase occurring between 6th Street and the drainage way. The extension of LeFevre Drive north of 6th Street will connect with Capitol Street. An east/west connection from 32nd Avenue to LeFevre Drive is planned between the R & T Center and My Place hotel. These two streets are planned as public streets. Additional internal street networks providing access to parking areas and businesses have not been determined to date if they will be public or private streets. The applicant is proposing retail junior box retail centers, strip commercial centers, restaurants and fast food uses, convenience store, sites for hotel development, and small office sites. The uses are consistent with uses in the B-4 District. The proposal entails approximately 207,000 - 218,250 square feet of retail development at full build out excluding the proposed hotel sites. The IDP provides approximate locations of structures with approximate square footage. For purposes of review and approval of the IDP, it is recommended to plan for maximum build out utilizing the highest density for each structure. Building Heights/Setbacks: ·35 foot setback along Highway 14/6th Street and Interstate 29 Ramp ·25 foot setback along other streets City of Brookings Printed on 9/6/2017Page 2 of 4 powered by Legistar™ File #:ORD 17-017,Version:2 ·Hotel Uses up to five (5) stores ·All Other Uses 1-2 stories Lot Area: ·No minimum lot area. Lot area will be determined based upon the needs of each individual retailer. Parking: ·Cross parking and access agreements are proposed to provide adequate and conveniently located parking. The total number of spaces provided with the project is 1,059. Access Drives: ·The applicant is proposing six (6) access drives on the west side of LeFevre Drive and three (3) on the east side. The location of the access drives may be modified to align with access drives on adjacent property. Based upon the amount of street frontage along LeFevre, the requested number of access drives is appropriate for the development. Landscaping: ·Greenspace is provided along the perimeter of the site, along streets, around buildings and parking lots. Specific details of the landscaping plan will be identified at the time of the Final Development Plan submittal. A natural drainage way divides the site and is incorporated in the overall design of the project. A proposed conservation/community gathering space is proposed adjacent to the drainage way. The specifics of this space will be determined based on input from the Corp of Engineers, project architects and engineers, and City of Brookings. Signage: ·The applicant is proposing three (3) Development Signs and one (1) Pylon Sign. Additional signage will be the responsibility of each individual retailer. Bike Trail: ·The development team is proposing a bike trail loop through the project and connecting to the existing trail on 32nd Avenue. The Brookings Marketplace IDP is the conceptual layout for the property. It is anticipated Final Development Plans will be submitted in phases as retailers sign letters of intent and plats are prepared for Planning Commission approval. The Planning Commission voted 7 - 1 recommending approval of the rezoning request and Initial Development Plan. Attachments: Ordinance Planning Commission Minutes 8/1/2017 Notice of Hearing Brookings Marketplace IDP City of Brookings Printed on 9/6/2017Page 3 of 4 powered by Legistar™ File #:ORD 17-017,Version:2 Brookings Marketplace Rezoning Map Business B-4 Highway Business Regulations City of Brookings Printed on 9/6/2017Page 4 of 4 powered by Legistar™ Ordinance 17-017 An Ordinance to Change the Zoning within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Block 3 and 9, Wiese Addition, be and the same is hereby rezoned and reclassified from a Planned Development District to a Planned Development District with an underlying Business B-4 Highway District regulations. In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance 17-13 of the City of Brookings, SD. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance 17-13 of the City of Brookings, SD. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading August 22, 2017 Second Reading and Adoption September 12, 2017 Published September 15, 2017 CITY OF BROOKINGS, SD ________________________ Keith W. Corbett, Mayor ATTEST: _________________________ Shari Thornes, City Clerk Planning Commission Brookings, South Dakota August 1, 2017 OFFICIAL MINUTES Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, August 1, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist, Eric Rasmussen and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, City Manager Jeff Weldon, John Mills, Michael Bender, and others. Drew recused himself. Item #6b -The City of Brookings and Brookings Marketplace, LLC have submitted a petition to rezone Block 3 & 9 in the Wiese Addition from a Planned Development District (PDD) to a Planned Development District (PDD) with an underlying Business B-4 Highway District, also known as 3031 6th Street and 809 32nd Avenue. (Gregg/Johnson ) Motion to approve the rezone request from a Planned Development Distict (PDD) to a Planned Development District (PDD) with an underlying Business B-4 Highway District. All present voted aye, except Heuton voted no. MOTION CARRIED. OFFICIAL SUMMARY Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, August 1, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist, Eric Rasmussen and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, City Manager Jeff Weldon, John Mills, Michael Bender, and others. Item #6b –Struck gave a background history of this property. It had been rezoned to a PDD, but an underlying district had never been designated. An underlying district wasn’t determined at that time, as they didn’t want to tie the hands of a potential developer by locking in a zoning district. The current developers, Brookings Marketplace LLC, and the City are looking at a plan and have decided that an underlying zoning district of a B-4 Highway District would be the best district requested. An Initial Development Plan shows a 3 phase project, with the project showing development along the interstate. A PDD is enticing for this development, so they can see how everything can be connected throughout the phases. They are looking at some mixed commercial uses in this area including retail, restaurants, and possibly some hotels. Most buildings will be the 1 or 2 story buildings with exception to the hotels which fit well in the B-4 District. The plan is for over 1,000 parking spaces total throughout all 3 phases. The plan shows a public right-of-way, North LeFevre Drive, going from 6th Street up to Capital Ave and an additional public street between the MyPlace hotel and the current R&T Center for access back to 32nd Avenue. The initial street network throughout the development is yet to be determined. They are requesting that a designated lot area not be determined at this time. Rather they would like each retailer to determine their needs and then they would plat off at that time. This also allows for parking developments, as needed, per each retailer. There are also planned connections to the Bike Path throughout this plan. Michael Bender explained that there have been two public meetings held in Brookings to get public input on this project and some of the suggestions will be incorporated. One comment was to enhance the water way and make a water feature. Bender noted that a local engineer is looking in to the wetlands determinations and general civil engineering. Bender stated that they have had some contacts with a number of retailers and the retailers are willing to make any type of commitment until the road construction has been completed and the zoning has been determined. The zoning will help Brookings Marketplace LLC with their soliciting. Rasmussen asked if they are just asking for a rezoning request. Struck explained that the Commission will be approving the rezoning request with the underlying zoning district and also the Initial Development Plan. The developer will be required to come back to the Commission with a Final Development Plan that the Commission will have input on. Bungard explained that the commission can look at the Permitted Uses and Special Uses and remove any that the commission doesn’t like. Pierce asked what the setbacks will be. Struck explained that along 6th Street and the ramp, there will be a 35 foot setback. With some green space that the City will have along 6th Street (frontage roads that are being removed and DOT is giving over to the City), and then the additional 35 foot setback, there will be approximately 80 to 100 feet of green space from the back of curb to the lot line. Along the other streets (N LeFevre Dr and 32nd Avenue), there will be a 25 foot setback. The current ordinance requires an 8 foot planting strip along the boulevard and the commission should look at maintaining this. North LeFevre drive will be a 3 lane street of 60 feet in width and then there will also be the 8 foot planting strip. Heuton noted that the proposed businesses along 6th Street will probably be single story buildings and any taller buildings will be further north. Tornquist asked how far from the ramp the buildings would be, Struck stated that the setback will be 35 feet from the property line. But there is also green space along the ramp, between the ramp and the property line. Pierce asked if there will be landscaping requirements in the setback area? Struck explained that the 35 foot setback is private property. The additional 8 foot planting strip is in addition to the setback. Struck explained that at this time, during the Initial Development Plan stage, the landscaping plan isn’t required but will be required at the time of Final Development Plan. Additionally, Struck explained that the retailers that come in may want to move to a different location that what the IDP shows, and that will then shift parking and landscaping around. And for more flexibility for the developers and retailers, it is best to allow for platting after a determination has been made where a retailer will be located. So a Final Development Plan and the filing of plats will probably happen within close proximity with each other. Bender explained that typically retailers are interested in green space and landscaping. So he suspects that what the retailers expect is going to meet or beat the requirements that the City has with landscaping. Tornquist explained that she is concerned with a truck stop with truck wash, automobile service station, and telecommunication towers on the Permitted Uses. And on the Special Uses list she is concerned about outdoor sales, utility trailer and truck rentals, wholesale trade with warehousing and storage, lumberyard, equipment rental store. Additionally on the Conditional Uses list she is concerned about farm implement sales and broadcast tower. Bender noted that the commission needs to be cautious with what they decide isn’t allowed. If a potential retailers comes in and wants to rent out bikes or canoes, the removal of outdoor sales could eliminate them. And communication towers shouldn’t be eliminated as these can now be built to blend in to the surroundings and not be noticed. Bender just asked that the commission be sure not to eliminate so many uses that they won’t be able to find users for this property. Weldon reminded the commission that the telecommunication towers will include the small cell towers that Verizon is adding around the City of Brookings to improve communications. So these are not the typical 200 foot towers that we typically see and by eliminating telecommunication towers, these small cell towers would also be eliminated. Pierce asked if the B-4 permitted uses needs to be decided now or at the time of Final Development Plan. Heuton stated that any uses that the commission would like eliminated, needs to be done at the time of the rezoning. Struck noted that the uses allowed needs to be determined now. In order for the developers to talk with retailers, they need to know what is allowed. Heuton wondered if lumberyards, under Permitted Special Uses, could be modified to require the lumber storage area to be indoors rather than at the rear. But keep the seasonal outdoor display stipulations. And then if “Equipment Rental Store” could be modified to remove the outdoor displays stipulations. Aiken agrees with the removal of item #9b, outdoor displays shall not reduce the number of parking spaces on the lot below the minimum requirements. Rasmussen doesn’t feel that the commission has the authority to change items within the ordinance. Gregg feels that the original motion should be left as is and the commission should not make any adjustments to any of the uses. Gregg asked that the questioning be closed. Drew returned to the Commission. If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That the City of Brookings and Brookings Marketplace, LLC submitted a petition to rezone the following described real estate in the City of Brookings, in Brookings County, South Dakota: Block 3 & 9 in the Wiese Addition from a Planned Development District (PDD) to a Planned Development District (PDD) with an underlying Business B-4 Highway District, also known as 3031 6 th Street and 809 32nd Avenue. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, August 1, 2017 in the Council Chambers on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 21 st day of July, 2017. ____________________________ Staci Bungard City Planner I 29 SI 29 N34TH AVE3 2 N D A V E 22ND AVEU S H W Y 1 4 EUS H W Y 1 4 W25TH AVEI 29 S1I 29 N1I 2 9 N2 I 2 9 S 2 9 T H S T 1 0 T H S T M I N N D R H W Y 1 4 E F H W Y 1 4 W F 21ST AVES U N R I S E R I D G E R D 3 R D S T C A P I TA L S TNICOLE L N U S H W Y 1 4 LEFEVRE DRH W Y 1 4 W F S U N R IS E R ID G E R D H W Y 1 4 E F Legend A AP B-1 B-2 B-2A B-3 B-4 B-5 I-1 I-1R I-2 PDD R-1 R-1A R-1B R-1C R-1D R-2 R-3 R-3A RB-4 RMH Rezoning ² Page 1 Sec. 94-135. - Business B-4 highway district. (a) Intent. This district is intended to provide for aesthetically designed commercial areas primarily near and adjacent to major arterials. Uses shall generally be highway oriented, involving intensive retail, general merchandise and other light commercial uses. Outdoor storage is not allowed. (b) Scope of regulations. The regulations set forth in this section or set forth elsewhere in this chapter, when referred to in this section, are the district regulations of the Business B-4 highway district. (c) Permitted uses. (1) Retail or service store. (2) Gas dispensing station. (3) Truck stop with truck wash. (4) Public transportation facility. (5) Public utility facility. (6) Grocery superm arket. (7) Drive-in food service. (8) Reserved. (9) Indoor or outdoor recreational facility. (10) Parking facility or lot. (11) Automobile service station. (12) Financial institution. (13) Drinking Establishment. (14) Seasonal roadside stand. (15) Telecommunications tower. (16) Office building. (17) Personal health services. (d) Permitted special uses. A building or premises may be used for the following purposes in conformance with the conditions prescribed herein: (1) Reverse vending machine. a. A trash receptacle shall be provided on-site. (2) Outdoor sales. a. Used parts and other material storage shall be screened. (3) Utility trailer and truck rentals. a. An adequate pickup and drop-off area shall be maintained on the lot. (4) Citizen's drop-off for recyclables. a. Containers or bins shall be provided for all waste material. b. No container shall be located within 100 feet of a residential district. (5) Wholesale trade with warehousing and storage. a. All inventory shall be stored within a completely enclosed building. (6) Lumberyard. Page 2 a. The lumber storage area shall be at the rear of the building and screened from any street or residential district. b. Seasonal outdoor displays shall not reduce the number of parking space s on the lot below the minimum requirements. (7) Nursery and greenhouse. a. Any land used to grow flowers, shrubs or trees shall not be located within 100 feet of an arterial street. (8) Motel or hotel. a. A minimum lot area of 1,000 square feet shall be provided for each sleeping room or suite. (9) Equipment rental store. a. An on-premises pickup and drop-off area shall be provided. b. Outdoor displays shall not reduce the number of parking spaces on the lot below the minimum requirements. (10) Auction house. a. An on-premises pickup and drop-off area shall be provided. b. Outdoor displays shall not reduce the number of parking spaces on the lot below the minimum requirements. (11) Extended stay hotel. a. A minimum lot area of 1,000 square feet shall be provided for each sleeping room or suite. (12) Brewpub. a. The area used for brewing, including bottling and kegging, shall not exceed 25 percent of the total floor area of a combined restaurant and drinking establishment and 50 percent of the total floor area of a drinking establishment without restaurant services. b. A malt beverage manufacturer's license must be obtained per State law. c. An alcohol beverage license must be obtained per city ordinance. d. The brewery shall not produce more than 1,500 barrels of beer and ale per year. A barrel contains 31 gallons. (13) Animal hospital. a. All cremation equipment and processes must be confined within an enclosed building. b. Deceased animal storage areas must be completely within an enclosed building at all times. (e) Conditional uses. (1) Assembling and packaging operation. (2) Freight handling. (3) Manufacturing, light. (4) Buy back center for recyclables. (5) Household hazardous waste. (6) Day care facility. (7) Transfer site for recyclables. (8) Kennel. (9) Farm Implement sales. Page 3 (10) Broadcast tower. (f) Density, area, yard and height regulations. The B-4 district regulations are as follows: Density Sq. Ft. Min. Lot Area Sq. Ft. Min. Lot Width Min. Front Yard Min. Side Yard Min. Rear Yard Max. Height All uses 40,000* 200 feet** 50 feet 25 feet*** 30 feet*** 50 feet * A lot fronting on a service road or non-arterial right-of-way must have a minimum lot area of 30,000 square feet. ** A lot fronting on a service road or non-arterial right-of-way must have a minimum lot width of 150 feet. *** A 40-foot landscaped area shall be required between an abutting residential district boundary line and any structure, access drive, parking lot or other accessory use. (g) Accessory uses. Accessory uses and building permitted in the B-4 district are buildings and uses customarily incidental to any of the permitted uses in the district. (h) Parking regulations. Parking, loading and stacking within the B-4 district shall be in conformance with the regulations set forth in division 4 article VI of this chapter. (i) Sign regulations. Signs within the B-4 district shall be in conformance with the regulations set forth in division 5 of article VI of this chapter. (j) Other regulations. Development within the B-4 district shall be in conformance with the regulations set forth in article II of this chapter. (Ord. No. 21-03, 8-26-2003; Ord. No. 42-08, 11-18-2008; Ord. No. 09-10, 2-23-2010; Ord. No. 15-020 , § 2, 12-8-2015) City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0519,Version:1 Action on an Initial Development Plan for Block 3 and 9 in the Wiese Addition, also known as Brookings Marketplace (3031 6th Street and 809 32nd Avenue). Summary: Approve an Initial Development Plan for Brookings Marketplace. Background: A rezoning request to a Planned Development District (PDD) is a two-step process, with the first step pertaining to the approval of the PDD designation with an underlying zoning district identifying the acceptable uses within the proposed PDD. The second step of the process is review and approval of an Initial Development Plan (IDP). The following information must be specified on the initial development plan: (1)Project name and legal description. (2)A preliminary subdivision plan in compliance with all applicable subdivision regulations. (3)The proposed development scheme showing the following information: a.The proposed land uses including the number and type of proposed residential buildings, the proposed number of dwelling units per building, the number and type of any proposed nonresidential buildings, and their square footage. b.The proposed maximum density of the development. Where unique physical, environmental, or design characteristics exist or are proposed, lesser densities may be desirable. c.The proposed maximum height. Where unique physical, environmental, or design characteristics exist or are proposed, lesser heights may be desirable. d.Proposed design features illustrating compatibility with the surrounding environment and neighborhood. e.Anticipated sub-area development sequence. The applicant is requesting the Business B-4 Highway District as the underlying zoning district with the follow regulations: Development Sequence: ·The Brookings Marketplace development is proposed to occur in three phases. The subareas are shown on the attached site plan map with the first phase occurring between 6th Street and the drainage way. The extension of LeFevre Drive north of 6th Street will connect with Capitol Street. An east/west connection from 32nd Avenue to LeFevre Drive is planned between the R & T Center and My Place Hotel. These two streets are planned as public streets. Additional internal street networks providing access to parking areas and businesses have not been determined to date if they will be public or private streets. City of Brookings Printed on 9/6/2017Page 1 of 3 powered by Legistar™ File #:ID 2017-0519,Version:1 The applicant is proposing retail junior box retail centers, strip commercial centers, restaurants and fast food uses, convenience store, sites for hotel development, and small office sites. The uses are consistent with uses in the B-4 District. The proposal entails approximately 207,000 - 218,250 square feet of retail development at full build-out excluding the proposed hotel sites. The IDP provides approximate locations of structures with approximate square footage. For purposes of review and approval of the IDP, it is recommended to plan for maximum build out utilizing the highest density for each structure. Building Heights/Setbacks: ·35-foot setback along Highway 14 / 6th Street and Interstate 29 Ramp ·25-foot setback along other streets ·Hotel uses up to five (5) stores ·All Other Uses 1-2 stories Lot Area: ·No minimum lot area. Lot area will be determined based upon the needs of each individual retailer. Parking: ·Cross parking and access agreements are proposed to provide adequate and conveniently located parking. The total number of spaces provided with the project is 1,059. Access Drives: ·The applicant is proposing six (6) access drives on the west side of LeFevre Drive and three (3) on the east side. The location of the access drives may be modified to align with access drives on adjacent property. Based upon the amount of street frontage along LeFevre Drive, the requested number of access drives is appropriate for the development. Landscaping: ·Greenspace is provided along the perimeter of the site, along streets, around buildings and parking lots. Specific details of the landscaping plan will be identified at the time of the Final Development Plan submittal. A natural drainage way divides the site and is incorporated in the overall design of the project. A proposed conservation/community gathering space is proposed adjacent to the drainage way. The specifics of this space will be determined based on input from the Corp of Engineers, project architects and engineers, and City of Brookings. Signage: ·The applicant is proposing three (3) Development Signs and one (1) Pylon Sign. Additional signage will be the responsibility of each individual retailer. Bike Trail: ·The development team is proposing a bike trail loop through the project, connecting to the existing trail on 32nd Avenue. The Brookings Marketplace IDP is the conceptual layout for the property. It is anticipated Final Development Plans will be submitted in phases as retailers sign letters of intent and plats are City of Brookings Printed on 9/6/2017Page 2 of 3 powered by Legistar™ File #:ID 2017-0519,Version:1 prepared for Planning Commission approval. The Planning Commission voted 7 - 1 recommending approval of the Initial Development Plan. Attachments: Brookings Marketplace IDP Planning Commission Minutes 8/1/2017 City of Brookings Printed on 9/6/2017Page 3 of 3 powered by Legistar™ \ !( I I '' 1. Future Redevelopment Area \ '' '' ' ,, ,/ \ , '' \ ' \ \ '\ \ INLAND PtVI.LOI'l'IIJNT I'AltTNrR!> I I I c --------------------- I C£J I -o I I I I I I I ============ =========== INLAND DEVELOPMENT PARTNERS Site Development Plan Zoning: PDD with B-4 Underlying Zoning District Setbacks: 6th Street & I-29 Ramp: 35’ All other streets: 25’ Height Regulations: Hotel uses: up to 5 stories All other uses: 1-2 stories Minimum Lot Area: None Signage: 3 Development 1 Pylon Parking: 1,059 BROOKINGS MARKETPLACE INITIAL DEVELOPMENT PLAN Planning Commission Brookings, South Dakota August 1, 2017 OFFICIAL MINUTES Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, August 1, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist, Eric Rasmussen and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, City Manager Jeff Weldon, John Mills, Michael Bender, and others. Drew recused himself. Item #6b -The City of Brookings and Brookings Marketplace, LLC have submitted a petition to rezone Block 3 & 9 in the Wiese Addition from a Planned Development District (PDD) to a Planned Development District (PDD) with an underlying Business B-4 Highway District, also known as 3031 6th Street and 809 32nd Avenue. (Gregg/Johnson ) Motion to approve the rezone request from a Planned Development Distict (PDD) to a Planned Development District (PDD) with an underlying Business B-4 Highway District. All present voted aye, except Heuton voted no. MOTION CARRIED. OFFICIAL SUMMARY Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, August 1, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist, Eric Rasmussen and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, City Manager Jeff Weldon, John Mills, Michael Bender, and others. Item #6b –Struck gave a background history of this property. It had been rezoned to a PDD, but an underlying district had never been designated. An underlying district wasn’t determined at that time, as they didn’t want to tie the hands of a potential developer by locking in a zoning district. The current developers, Brookings Marketplace LLC, and the City are looking at a plan and have decided that an underlying zoning district of a B-4 Highway District would be the best district requested. An Initial Development Plan shows a 3 phase project, with the project showing development along the interstate. A PDD is enticing for this development, so they can see how everything can be connected throughout the phases. They are looking at some mixed commercial uses in this area including retail, restaurants, and possibly some hotels. Most buildings will be the 1 or 2 story buildings with exception to the hotels which fit well in the B-4 District. The plan is for over 1,000 parking spaces total throughout all 3 phases. The plan shows a public right-of-way, North LeFevre Drive, going from 6th Street up to Capital Ave and an additional public street between the MyPlace hotel and the current R&T Center for access back to 32nd Avenue. The initial street network throughout the development is yet to be determined. They are requesting that a designated lot area not be determined at this time. Rather they would like each retailer to determine their needs and then they would plat off at that time. This also allows for parking developments, as needed, per each retailer. There are also planned connections to the Bike Path throughout this plan. Michael Bender explained that there have been two public meetings held in Brookings to get public input on this project and some of the suggestions will be incorporated. One comment was to enhance the water way and make a water feature. Bender noted that a local engineer is looking in to the wetlands determinations and general civil engineering. Bender stated that they have had some contacts with a number of retailers and the retailers are willing to make any type of commitment until the road construction has been completed and the zoning has been determined. The zoning will help Brookings Marketplace LLC with their soliciting. Rasmussen asked if they are just asking for a rezoning request. Struck explained that the Commission will be approving the rezoning request with the underlying zoning district and also the Initial Development Plan. The developer will be required to come back to the Commission with a Final Development Plan that the Commission will have input on. Bungard explained that the commission can look at the Permitted Uses and Special Uses and remove any that the commission doesn’t like. Pierce asked what the setbacks will be. Struck explained that along 6th Street and the ramp, there will be a 35 foot setback. With some green space that the City will have along 6th Street (frontage roads that are being removed and DOT is giving over to the City), and then the additional 35 foot setback, there will be approximately 80 to 100 feet of green space from the back of curb to the lot line. Along the other streets (N LeFevre Dr and 32nd Avenue), there will be a 25 foot setback. The current ordinance requires an 8 foot planting strip along the boulevard and the commission should look at maintaining this. North LeFevre drive will be a 3 lane street of 60 feet in width and then there will also be the 8 foot planting strip. Heuton noted that the proposed businesses along 6th Street will probably be single story buildings and any taller buildings will be further north. Tornquist asked how far from the ramp the buildings would be, Struck stated that the setback will be 35 feet from the property line. But there is also green space along the ramp, between the ramp and the property line. Pierce asked if there will be landscaping requirements in the setback area? Struck explained that the 35 foot setback is private property. The additional 8 foot planting strip is in addition to the setback. Struck explained that at this time, during the Initial Development Plan stage, the landscaping plan isn’t required but will be required at the time of Final Development Plan. Additionally, Struck explained that the retailers that come in may want to move to a different location that what the IDP shows, and that will then shift parking and landscaping around. And for more flexibility for the developers and retailers, it is best to allow for platting after a determination has been made where a retailer will be located. So a Final Development Plan and the filing of plats will probably happen within close proximity with each other. Bender explained that typically retailers are interested in green space and landscaping. So he suspects that what the retailers expect is going to meet or beat the requirements that the City has with landscaping. Tornquist explained that she is concerned with a truck stop with truck wash, automobile service station, and telecommunication towers on the Permitted Uses. And on the Special Uses list she is concerned about outdoor sales, utility trailer and truck rentals, wholesale trade with warehousing and storage, lumberyard, equipment rental store. Additionally on the Conditional Uses list she is concerned about farm implement sales and broadcast tower. Bender noted that the commission needs to be cautious with what they decide isn’t allowed. If a potential retailers comes in and wants to rent out bikes or canoes, the removal of outdoor sales could eliminate them. And communication towers shouldn’t be eliminated as these can now be built to blend in to the surroundings and not be noticed. Bender just asked that the commission be sure not to eliminate so many uses that they won’t be able to find users for this property. Weldon reminded the commission that the telecommunication towers will include the small cell towers that Verizon is adding around the City of Brookings to improve communications. So these are not the typical 200 foot towers that we typically see and by eliminating telecommunication towers, these small cell towers would also be eliminated. Pierce asked if the B-4 permitted uses needs to be decided now or at the time of Final Development Plan. Heuton stated that any uses that the commission would like eliminated, needs to be done at the time of the rezoning. Struck noted that the uses allowed needs to be determined now. In order for the developers to talk with retailers, they need to know what is allowed. Heuton wondered if lumberyards, under Permitted Special Uses, could be modified to require the lumber storage area to be indoors rather than at the rear. But keep the seasonal outdoor display stipulations. And then if “Equipment Rental Store” could be modified to remove the outdoor displays stipulations. Aiken agrees with the removal of item #9b, outdoor displays shall not reduce the number of parking spaces on the lot below the minimum requirements. Rasmussen doesn’t feel that the commission has the authority to change items within the ordinance. Gregg feels that the original motion should be left as is and the commission should not make any adjustments to any of the uses. Gregg asked that the questioning be closed. Drew returned to the Commission. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-019,Version:2 Public Hearing and Action on Ordinance 17-019, an Ordinance rezoning Lot 100, Block 1, Skinner’s Third Addition from an Industrial I-1 Light District to a Residence R-1D Single-Family District (807 2 nd Street So.). Summary: The applicant is seeking to rezone a lot from Industrial I-1 Light District to Residence R-1D Single- Family District. Background: The property is located at 807 2nd Street South and currently has a residential home on the property. The general area has transitioned from residential to industrial and business uses over time; however, the area still includes a mix of uses with four (4) residential zoned properties to the east. The property was rezoned to industrial several decades ago and the residence was allowed to remain as a non-conforming use. City staff maintained an active residential rental license on the property until 2010. In 2011, the City issued a Zoning Use and Registration Permit for a daycare, which is a permitted special use in the I-1 District. When the use was changed to a daycare, the property lost its non-conforming status to allow residential occupancy of the home. The ordinance allows a non-conforming use to remain until it is discontinued for a period of one (1) year or more. The owner would like to sell the home for use as a residence; however the I-1 District does not allow for residential occupancy. In order to use the property as a residence, the lot needs to be rezoned to an R-1D. The lot is 6,355 square feet and meets the size and frontage requirements of the R-1D District. The ordinance does not require a minimum lot size or area for a rezoning request. The Comprehensive Plan shows this area as industrial as the land was zoned industrial at the time the current Comprehensive Plan was adopted. Findings of Fact: 1. The Comprehensive Plan shows the area as Industrial. 2. The residential nonconforming status was lost when the owner changed the use to a daycare, which is a permitted special use in the I-1 District. Planning Commission Recommendation: The Planning Commission voted 6-3 to deny the rezoning request. Attachments: Ordinance Hearing Notice City of Brookings Printed on 9/6/2017Page 1 of 2 powered by Legistar™ File #:ORD 17-019,Version:2 Planning Commission Minutes 8/1/2017 Area Map Rezoning Map Exhibit Map City of Brookings Printed on 9/6/2017Page 2 of 2 powered by Legistar™ Ordinance 17-019 An Ordinance to Change the Zoning within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Lot 100, Block 1, Skinner’s Third Addition, be and the same is hereby reclassified from an Industrial I-1 Light District to a Residence R-1D Single-Family District. In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading:August 22, 2017 Second Reading & Adoption: Published: CITY OF BROOKINGS, SD ________________________ Keith W. Corbett, Mayor ATTEST: _________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That Terrance Heideman submitted a petition to rezone the following described real estate in the City of Brookings, in Brookings County, South Dakota: Lot 100, Block 1, Skinners 3 rd Addition, also known as 807 2 nd Street South, from an Industrial I-1 Light District to an R-1D Single-Family District. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, August 1, 2017, in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 21st day of July, 2017. ____________________________ Staci Bungard City Planner Planning Commission Brookings, South Dakota August 1, 2017 OFFICIAL MINUTES Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, August 1, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist, Eric Rasmussen and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, City Manager Jeff Weldon, John Mills, Michael Bender, and others. Item #6a - Terrance Heideman submitted a petition to rezone Lot 100, Block 1, Skinners 3rd Addition, also known as 807 2nd Street South, from an Industrial I-1 Light District to an R-1D Single-Family District. (Pierce/Johnson) Motion to approve the rezone request from an Industrial I-1 Light District to a R-1D Single-Family District. Rasmussen, Tornquist and Drew voted yes. All others voted no. MOTION FAILED. OFFICIAL SUMMARY Item #6a –This property currently has a residential home on the lot. The property was rezoned, to Industrial, several decades ago and the residence was allowed to remain in a nonconforming use. In 2011 the City issued a Zoning Use and Registration Permit for a daycare, which is a permited use in an Industrial zone and at that time the residential use of the property was lost. The Comprehensive Plan does show this area as industrial. The residential use of the property was lost when the owner converted this property to a daycare. Terrance Heideman, owner of the property, explained that this was a residence that was rezoned to Industrial. He had his business behind this home and decided to sell off a portion of the lot, and separate the house and the business. A daycare was permitted in this house, which is allowed in an I-1 District by permit. Terrance wasn’t aware he had lost his ability to convert this back to a residential property. Johnson asked if the property next door was a house used for residential purposes. Bungard stated yes, it is a residential house, but it is in nonconformance. If it were converted to a different use, it would not be able to go back to a residential use. Struck explained that this area is gradually converting to an Industrial area and eventually all residential uses will eventually be phased out and turned in to an industrial use. Drew noted that the properties to the southwest are zoned residential, and he would suspect that these will eventually be rezoned to Industrial based on the fact that the neighborhood is transitioning to Industrial. Most of the homes in the Industrial area of this neighborhood have been converted to businesses. Fargen asked “If we deny this request, would this residential use have to go away?” Bungard stated yes, that the residential use would have to be vacated. 2 N D S T S 7TH AVE S8TH AVE SLe gend Rezoning² 807 2nd Street S. 1 S T S T 3R D ST S 2 N D S T S MEDARY AVE7TH AVE S8TH AVE S9TH AVE8TH AVEV I N E S T7TH AVEORCHARD DR I-1 R-3A I-1 I-2 I-2 I-1 I-1 I-1 R-3A R-2 R-2 I-1 I-1 R-3A I-1 R-3A R-2 R-2 I-1 B-3 R-2 B-3 I-1 I-1I-1 I-1 R-2 R-2 R-2 I-2 R-2 R-3A B-3 R-2 R-3A R-2 R-3A R-3A R-1B R-3A R-2 I-2 R-3A I-1 R-3A R-2R-2 R-2 R-2 R-2R-2 R-3A R-2 R-2 R-1B R-2 R-2 R-2 R-2 R-3A R-2R-2 R-2 R-2 R-2 R-1B R-1B R-3A R-2 R-2 R-2 R-2 R-3A R-1B R-2 R-1B R-1B B-3 R-2 R-3A R-3A R-2 R-1B R-2R-2 R-2 R-2R-2 R-3A R-2 R-2 R-3A R-3A R-3A R-3A R-3A R-3A R-3A R-3A R-2 R-1B R-2 R-2 R-3A R-3A R-3A R-3A R-2R-2R-2 R-2 R-2 R-3A R-2 R-3A R-2 R-2 R-2 R-2R-2 R-2 R-2 R-2 I-1 R-2 I-2 R-1B R-1B R-2 R-1B R-1B R-1B R-2 ² 807 2nd Street S. Rezoning Map