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HomeMy WebLinkAbout2017_06_27 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers5:00 PMTuesday, June 27, 2017 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 5:00 PM STUDY SESSION 1.ID 2017-0378 Discussion on Site Analysis for Potential Recreation Center. Rec center analysis; Phase I location (2017) Ranking Chart Staff Memo from 9/14/2016 CC Meeting Brookings Register Article 9/23/2016 Attachments: 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. 3.A. Action to approve the agenda. Page 1 City of Brookings June 27, 2017City Council Meeting Agenda 3.B.ID 2017-0405 Action to approve the June 13, 2017 City Council Minutes. 6/13/2017 MinutesAttachments: 3.C.RES 17-068 Action on Resolution 17-068, a Resolution Fixing Time and Place for Hearing Upon the Assessment Roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment. ResolutionAttachments: 4. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 5. Open Forum/Presentations/Reports: 5.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 5.B. SDSU Student Association Report. 6. Contracts/Change Orders: None 7. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. 7.A.ORD 17-015 Introduction and First Reading on Ordinance 17-015, an Ordinance rezoning the North 1350’ excluding the East 1128.5’ and the platted lots and outlots thereof and excluding the North 451’ of the East 339’ of the West 651’ of the NE ¼ of Section 1-T109N-R50W, from an A, Agricultural District to a Residence R-1D Single Family District, Residence R-2 Two-Family District and a Residence R-3 Apartment District. (Arbor Hill Addition) Ordinance Notice 06-06-2017 Planning Commission Minutes Rezoning Map Aerial Zoning Map Rezoning Exhibit Map Attachments: 8. Public Hearings and Second Readings: 8.A.ID 2017-0389 Public Hearing and Action on a Temporary Liquor Application for the Brookings Volunteer Fire Association Street Dance to be held in the 300 Page 2 City of Brookings June 27, 2017City Council Meeting Agenda Block of Main Avenue on July 22, 2017. Legal NoticeAttachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 8.B.ID 2017-0388 Public Hearing and Action on a Temporary Liquor Application for Downtown Brookings, Inc., to host a series of events for Downtown at Sundown on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.) on July 13, July 20, July 27, August 3, August 10, August 17 and August 24, 2017. Public Hearing NoticeAttachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 9. Other Business: None 10. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 11. Adjourn. Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell Council Staff: Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 3 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0378,Version:1 Discussion on Site Analysis for Potential Recreation Center. Summary: Attached is a staff report analyzing two potential sites for the possible Recreation Center Project. The analysis includes weighted criteria. Background: Pursuant to City Council direction for continued study of the possible Recreation Center, staff is strategically segregating the project into components for in-depth analysis and research. This component addresses strictly a site comparison analysis between two possible locations; the Fishback Soccer Park, which was the subject of project for the referendum last year, and the Wiese Business Park. Fiscal Impact: Unknown at this time. Recommendation: None at this time; staff information only. Attachments: Staff Background Memo Weighted Variable Matrix Staff Memo of Sept.14, 2016 regarding subsequent planning for Recreation Center Brookings Register Article City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ June 20, 2017 TO: Mayor and City Council Members Members of the Park and Recreation Board FROM:City Manager Jeff Weldon Asst. to the City Manager Kevin Catlin Park & Recreation Director Dan Brettschneider Community Development Director Mike Struck City Engineer Jackie Lanning Asst. City Engineer Thad Drietz RE:Supplemental feasibility analysis, Indoor Recreation Center Site analysis Pursuant to City Council action at the September 20, 2016 City Council meeting, the Council directed the completion of a comprehensive plan for advancing a second initiative for the abovementioned project by December, 2017. The Council has yet to hold any further deliberations to determine any policy directives on the varied and complex components of this potential project. The report that follows is an attempt to separate the location component of the overall project from other components of the project involving financing, amenities, programming and operations. To meet the needs of such a facility and associated expansion space, parking, greenspace, access, and drainage management, an area 15-20 acres will be necessary as determined by the initial report. The question of financing has already been touched upon and other items will be addressed in the future. A staff report on amenities will be forthcoming by mid-August. As such, this memo focuses exclusively on location considerations. The ad hoc Steering Committee’s report for the project (Chapter IV) addressed five (5) criteria for guiding the siting decision of the project. They are as follows: 1)Access to pedestrians through existing or proposed sidewalks, trails, or pathways. 2)Access for motorists via arterial or collector streets. 3)Proximity to neighborhood subdivision, but not on neighborhood streets. 4)Utility access for water and sanitary sewer, telecommunications/fiber, natural gas lines. 5)Located in growth corridor or densely-developed area for future growth. Several optional locations were considered by the Park and Recreation Advisory Board which culminated in a recommendationto the City Council of the Wiese Business Park on 32nd Avenue for the location. The City Council considered this location in addition to the Fishback Soccer Park. Wiese Business Park is an approximately 29-acre parcel of land owned by the City and slated for future commercial development on 32nd Avenue north of Brookings Marketplace and south of the Foster Industrial Park. It has direct access from I-29 to 32nd Avenue via Highways 14 (6th Street) and 14 by-pass. Fishback Soccer Park is a youth recreational complex consisting of ten (10) soccer fields located at 20 th Street South and South Medary Avenue. As an active outdoor recreational complex, it is part of the City of Brookings Park System. Privately-owned property exists to the east (5 acres) and the south (20 acres) which are adjacent to the complex. It is envisioned that these parcels of privately-owned land could be acquired to supplement any re-purposing of soccer fields. Upon a determination of the City Council, the project before the voters last Aprilslated the Fishback Soccer Park as the selected location for the project primarily because of Criteria 1, 3, and 5. As we re-examine the issue, staff is suggesting expanding the list of criteria for considering the location. In staff’s opinion, insufficient consideration was given to additional criteria important to the project during last year’s attempt. Admittedly, the selection of specific criteria is more of an art than a science, but this weighted factor methodology does provide a certain degree of quantitative and qualitative reliability. As such, this list of 18 criteria should be pre-determined before ranking or applied weighted values. As part of that determination, the list can certainly be refined by the Council but these are staff recommendations. Other Sites beyond Wiese Business Park and Fishback Soccer Park The City Council is certainly not limited in the consideration of potential sites to the same two that were contemplated in last year’s effort. However, if the abovementioned criteria were to be used, in whole or in majority part, the consideration of additional sites becomes problematic and much more limiting simply due to the availability of property meeting the criteria. Still, we could consider other sites. Since the City owns a finite amount of land, our only other option is to identify locations privately-owned in whole or in part, or aggregate separately-owned parcels, into one suitable site. There are very few parcels of property this size that would be available to us for this project. Suggesting other privately- owned sites is beyond the scope of this analysis and has not been so ordered by the Council. In addition, it would not be prudent to discuss specific parcels in this memo as it would jeopardize any potential negotiations should those sites wish to be under consideration in the future. For purposes of this analysis, discussion is limited to the Wiese and Fishback sites. Matrix results of Staff analysis of each site based upon 18 criteria listed above The six staff persons listed on this memo independently ranked on a scale of 1-5, with 1 being lowest and 5 being highest, the relative value of each of the listed 18 criteria against the two sites. The results were aggregated and averaged into one composite score assessing the two sites. Staff is prepared to provide the ranking results to the Council if desired; but we suggest a specific determination by the Council of the criteria and their corresponding weighting should be agreed upon before revealing the ranked results, or having the Council undertake a ranking exercise. Obviously, changes in the criteria and/or their corresponding weighting will mathematically change the outcome of the scoring. While not an exact science, the assessment of locations for public facilities cannot be done without a certain degree of subjectivity. However, we believe we have made this process as scientific and bias- free as we reasonably can. Date: 5-19-17Criteria WeightRank Notes Rank NotesPedestrian Access From Residential Neighborhoods 0.5 0 0 "5" = easy to reach from most residential neighboodsPedestrian Access From Commercial Neighborhoods0.6 0 0"5" = close proximity to restaurants and stores, people at events can walk to stores Pedestrian Access From Lodging Facilities 0.5 0 0"5" = close proximity to lodging areas, handy for families with events at various timesVehicular Access From Residential Neighborhoods 0.7 0 0"5" = easy to reach from most residential areas with arterial routes and connectivity to residential areasVehicular Access From Commercial Neighborhoods 0.6 0 0"5" = easy to reach from most commercial areas with arterial routes and connectivity to commercial areasVehicular Access From Lodging Facilities 0.6 0 0"5" = easy access for ease of navigation from hotels, simplicity of routes Access to Adequate Existing Utilities 1.0 0 0 "5" = no utility upgrades necessaryMinimal Cost of Infrastructure Upgrades 1.0 0 0"5" = no infrastructure upgrades needed or very little cost of upgradeProximity to Future Growth Corridors 1.0 0 0 "5" = close proximity to either commercial or residential land that is developableMinimal Cost of Land Acquisition for Project 0.5 0 0 "5" = No land acquisition requiredPotential for Future Expansion 1.0 0 0"5"= Available land adjacent to facility, high adequacy of infrastructureFlexibility to Accommodate Various Design Options 0.8 0 0"5" = high flexibility for field, track, pool, curling, competitive sports, etc.Ability to Accommodate Regional Tournaments 0.5 0 0"5" = high availability to parking, lodging, food with ease of navigation to and from facilityMinimal Displacement or Loss of Existing Usage 1.0 0 0 "5" = no existing use is displacedEconomic Impact of Increased Traffic on Surrounding Area0.7 0 0"5" = positive impact based on visibility/traffic counts as it relates to businessAesthetic Fit in Surrounding Area 0.7 0 0"5" = high aesthetic fit related mostly to size and height of structureLimited Alternative Potential Uses for Property 0.8 0 0 "5" = greater flexibility in land usesPotential to Promote Future Development 0.7 0 0"5" = high potential for either residential or commercial developmentMinimal Adverse Environmental Impact 1.0 0 0"5" = little or no environmental impact; low number means much impactSuitability of In-situ Soils 1.0 0 0"5" = good engineering quality of the existing soils for footings, foundations, and fill Suitability of Existing Topography 0.8 0 0"5"= level site available for building, surrounding area drains awayRANKING KEY: 1=LOW 5=HIGHScore:Score:0.00Maximum score of 800.00Maximum score of 80Fishback Soccer Complex Weise AdditionProposed Rec Center Sites City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0405,Version:1 Action to approve the June 13, 2017 City Council Minutes. Attachments: 6/13/2017 Minutes City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ Brookings City Council June 13, 2017 (unapproved) The Brookings City Council held a meeting on Tuesday, June 13, 2017 at 6:00 p.m., at City Hall with the following City Council members present: Mayor Keith Corbett, Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Ope Niemeyer, Nick Wendell, and Patty Bacon. City Manager Jeffrey Weldon, City Attorney Steve Britzman, and Deputy City Clerk Bonnie Foster were also present. Consent Agenda. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. A. Action to approve the agenda. B. Action to approve the May 23 City Council Minutes. C. Action on Resolution 17-065, a Resolution declaring Park & Recreation equipment as surplus property. Resolution 17-065 - Declaring Parks & Forestry Equipment as Surplus Property Whereas, the City of Brookings is the owner of the following described equipment formerly used at the City of Brookings Parks, Recreation & Forestry Department: One (1) 1991Chevrolet Suburban 2500 4x4, VIN # 1GNGV26KXMF132083 One (1) 1987 Chevrolet Astro Van, VIN # 1GCCM15Z3HB177592 One (1) 1995 Ford F150 XL 4x4, VIN # 1FTEF14N2SLB21145 One (1) 1994 Chevrolet Extended Cab 1 Ton Dually 4x4 DSL VIN #1GCHK39F4RE218450 One (1) Craftsman 10” Radial Arm Saw Model # 315.220100 One (1) Rainbird Impact Sprinkler Heads (32 Heads) Model # B04100 One (1) Musco Light Fixtures (28 Fixtures) One (1) Miscellaneous Sheet Metal Pieces and Pole Barn Screws One (1) Western Plow, Serial # B412028 Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; and Whereas, the City Manager hereby authorized to sell said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. D. Action on Resolution 17-060, a Resolution declaring Airport Runway and Taxiway Lighting and Equipment as Surplus Property. Resolution 17-060 - Resolution Declaring Miscellaneous Airport Runway and Taxiway Lighting and Equipment as Surplus Property Whereas, the City of Brookings is the owner of the following described items formerly used at the Brookings Regional Airport: approximately 75 blue taxiway globes, approximately 15 white runway globes, approximately 15 split lens (white/yellow) runway globes, approximately 5 split lens (red/green) runway globes, approximately 25 taxiway edge light poles, two obstruction light poles, and miscellaneous electrical lighting equipment. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell or dispose same as surplus property; and Whereas, the City Manager hereby authorized to sell or dispose of said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. E. Action on Resolution 17-066, a Resolution Fixing Time and Place for Hearing Upon the Assessment Roll for the 2017 Assessment of the 2014-02STA Main Ave. So. and 26th St. So. Reassessment. Resolution 17-066 - Resolution Fixing Time and Place for Hearing Upon the Assessment Roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment Be It Resolved, by the City Council of the City of Brookings, South Dakota, as follows: 1. The assessment roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment having been filed in the office of the City Clerk on the 12th day of June, 2017 and the City Council shall meet in the Chambers, Brookings City & County Government Center, in said City on Tuesday, the 27th day of June, 2017, at 6:00 o'clock PM. 2. The City Engineer is authorized and directed to prepare a notice describing, in general terms the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment, the date of filing the assessment roll, the time and place of hearing thereon, stating that the assessment roll will be open for public inspection at the office of the City Engineer and referring to the assessment roll for further particulars. 3. The City Clerk is authorized and directed to publish said notice in the official newspaper not less than ten nor more than twenty days before the date set for hearing and to mail a copy thereof, by first class mail addressed to the owner or owners of any property to be assessed at his, her or their last mailing address as shown by the records of the Director of Equalization not less than ten nor more than twenty days before the date set for said hearing. Growth Partnership Update. Dwaine Chapel, Executive Director of the Research Park at SDSU, and Jay Bender, Chair of the Growth Partnership, provided an update to the City Council and public. Resolution 17-064. A motion was made by Council Member Niemeyer, seconded by Council Member Kidwiler, that Resolution 17-064, a Resolution Awarding Bids on 2017- 10SSI, 2nd Street South Drainage Improvement Project, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-064 - Resolution Awarding Bids on Project 2017-10SSI; 2nd Street South Drainage Improvement Project Whereas, the City of Brookings opened bids for Project 2017-10SSI 2nd Street South Drainage Improvement Project on Tuesday, June 6, 2017 at 1:30 pm at the Brookings City & County Government Center; and Whereas, the City of Brookings has received the following bids: Clark Drew Construction, Inc., Brookings: $143,225.89 and Timmons Construction, Inc., Brookings: $148,372.50. Now Therefore, Be It Resolved that the low bid of $143,225.89 for Clark Drew Construction, Inc., Brookings, SD be accepted. Resolution 17-063. A motion was made by Council Member Kidwiler, seconded by Council Member Wendell, that Resolution 17-063, a Resolution authorizing the Purchase of Real Property for the Brookings City & County Government Center; Authorizing the Expenditure of Funds for the Purchase of Real Property; and Authorizing the Documents to Effectuate the Terms and Intent of this Resolution, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-063 - Resolution authorizing the Acquisition of Real Property for the City & County Government Center; authorizing the Expenditure of Funds and Exchange of Property for the Purchase of the Real Property, and authorizing the Documents to effectuate the Terms and Intent of this Resolution Be It Resolved by the City Council of the City of Brookings, South Dakota (the “City”), as follows: Whereas, the City of Brookings is authorized to acquire real property pursuant to South Dakota Codified Law § 9-12-1(2); and Whereas, the City has determined that in order to acquire additional, necessary land for the Intergovernmental Administration Building, it is necessary and desirable to acquire the real property located at 205 – 6th Avenue, 211 – 6th Avenue and 519 Front Street, all in Brookings, South Dakota, and described as follows: Lots Nine (9), Ten (10) and Ten “A” (10A) in Block Three (3) of First Addition to the City of Brookings, County of Brookings, State of South Dakota; and Whereas, the real property described herein is being acquired by the County of Brookings and the City of Brookings for the City & County Government Center to be owned by each governmental entity in equal undivided shares, and will be utilized and operated pursuant to the terms of a Joint Powers Agreement between the County of Brookings and the City of Brookings; and Whereas, the total cost of the real property shall not exceed the cash sum of Six Hundred Seventy-five Thousand and no/100 ($675,000) Dollars, together with the conveyance of two (2) surplus municipal lots whose total value is approximately $75,000, in exchange for the above-described property, with fifty-two percent (52%) of said cost paid by the County of Brookings at closing, and forty-eight (48%) of said cost paid by the City of Brookings; and Whereas, the City of Brookings intends to complete the transaction set forth herein pursuant to terms, agreements and documents consistent with this Resolution, including the completion of real estate exchange procedures in accordance with SDCL 6-5-4 with respect to the surplus municipal lots, together with such other documents as are necessary to effectuate the terms and intent of this Resolution Now, Therefore Be It Resolved that 1. The real estate transactions set forth herein are hereby authorized subject to further procedures to complete the exchange of real estate, and 2. The Mayor, City Manager, City Clerk and City Attorney are hereby authorized to execute on behalf of the City the documents required to complete the transactions described herein, consistent with the terms of this Resolution in a manner satisfactory to the City Manager. Ordinance 17-014. A Public Hearing was held on Ordinance 17-014, an Ordinance pertaining to an application for a Conditional Use Permit for a Brewpub in a Planned Development District on Lots 1-3, Block 4, Folsom Addition (also known as 126 Main Avenue South). A motion was made by Council Member Tilton Byrne, seconded by Council Member Bacon, that Ordinance 17-014 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-061. A Public Hearing was held on Resolution 17-061, a Resolution Determining the Necessity of Installing New Sidewalks in the City of Brookings at the Expense of Abutting Property Owners, 2017-01SWR Concrete Maintenance Project. A motion was made by Council Member Hansen, seconded by Council Member Kidwiler, that Resolution 17-061 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-061 - Resolution Determining the Necessity of Installing New Sidewalks in the City of Brookings at the Expense of Abutting Property Owners; 2017-01SWR Concrete Maintenance Project Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. It is hereby determined that sidewalk installation meets the specifications under City Ordinance Section 74-182 and is necessary abutting the parcels and lots of land in the City described in the Notice to Property Owners attached to this Resolution and marked as 2017-01SWR Concrete Maintenance Project. 2. Such sidewalks shall be installed to the width and of the materials prescribed by Chapter 74, “Streets, Sidewalks and other Public Places” and Article V. “Sidewalks”, and to the grade and in accordance with the Plans and Specifications prepared in the office of the City Engineer. 3. The method of apportionment of benefits is as follows: Such assessments, unless paid within thirty (30) days after the date of mailing of a statement of account by the City, shall be collected by the City in accordance with the procedure for Plan One in Section 9-43-102, South Dakota Compiled Laws of 1967, as amended, with interest of 10% on the unpaid balance. Assessments amounting to less than $300.00 shall be paid in one payment. 4. The City Clerk has caused a copy of the Resolution and a Notice to Property Owners to be mailed to each property owner by certified mail. Resolution 17-062. A Public Hearing was held on Resolution 17-062, a Resolution authorizing the City Manager to enter into an Operating Agreement for a Convention Center Liquor License for 25 th Ave. LLC, dba The Lodge, Dennis Bielfeldt, Tim Swenson, and Dale Swenson, owners, 2515 6 th St., Brookings, SD, legal description: Block 12, Telkamp Addition. A motion was made by Council Member Wendell, seconded by Council Member Kidwiler, that Resolution 17-062 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Resolution 17-062 - 25 th Ave. LLC, dba The Lodge On-Sale Liquor Operating Agreement Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement for Liquor between the City of Brookings and 25th Ave. LLC, dba The Lodge, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at 2515 6th Street. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of five (5) years and renewal for another five (5) years. SDSU Conduit Financing. A motion was made by Council Member Hansen, seconded by Council Member Wendell, that a request from SDSU Foundation for Conduit Financing for 2017 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. CIP/CRP Review. City Manager Jeff Weldon presented a draft Capital Improvement Plan / Community Reinvestment Plan to the council and public. Deputy Mayor Appointment. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, to appoint Council Member Mary Kidwiler as Deputy Mayor (term expires 6/1/2018). The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Tilton Byrne. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to adjourn the meeting at 8:15 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 17-068,Version:1 Action on Resolution 17-068, a Resolution Fixing Time and Place for Hearing Upon the Assessment Roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment. Summary: The resolution will set the date and time for a public hearing on the 2014-02STA Assessment costs for the Main Avenue South and 26th Street South Reassessment, which will be held at the July 11, 2017 City Council meeting. Background: The Brookings City Council adopted Resolution 17-066 on June 13, 2017, which set the public hearing date as June 27, 2017 for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment costs. However, the notice of the public hearing was not published as required. This resolution will revise the public hearing date to July 11, 2017 and will rescind Resolution 17-066. The public notice will be published as required. This is a procedural step in the process to reassess and levy the costs for the 2014-02STA Main Avenue South and 26 th Street South project. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ Resolution 17-068 Resolution Fixing Time and Place for Hearing Upon the Assessment Roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment Be It Resolved, by the City Council of the City of Brookings, South Dakota, as follows: 1. The assessment roll for the 2017 Assessment of the 2014-02STA Main Avenue South and 26th Street South Reassessment having been filed in the office of the City Clerk on the 12th day of June, 2017 and the City Council shall meet in the Chambers, Brookings City & County Government Center, in said City on Tuesday, the 11th day of July, 2017, at 6:00 o'clock PM. 2. The City Engineer is authorized and directed to prepare a notice describing, in general terms the 2017 Assessment of the 2014-02STA Main Avenue South and 26 th Street South Reassessment, the date of filing the assessment roll, the time and place of hearing thereon, stating that the assessment roll will be open for public inspection at the office of the City Engineer and referring to the assessment roll for further particulars. 3. The City Clerk is authorized and directed to publish said notice in the official newspaper not less than ten nor more than twenty days before the date set for hearing and to mail a copy thereof, by first class mail addressed to the owner or owners of any property to be assessed at his, her or their last mailing address as shown by the records of the Director of Equalization not less than ten nor more than twenty days before the date set for said hearing. This resolution will rescind Resolution 17-066 adopted on June 13, 2017. Passed and approved this 27th day of June, 2017. CITY OF BROOKINGS ___________________________ Keith Corbett, Mayor ATTEST: ____________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 17-015,Version:1 Introduction and First Reading on Ordinance 17-015, an Ordinance rezoning the North 1350’ excluding the East 1128.5’ and the platted lots and outlots thereof and excluding the North 451’ of the East 339’ of the West 651’ of the NE ¼ of Section 1-T109N-R50W, from an A, Agricultural District to a Residence R-1D Single Family District, Residence R-2 Two-Family District and a Residence R-3 Apartment District. (Arbor Hill Addition) Summary: The applicant is seeking to rezone a 31-acre parcel of land which is currently zoned Agricultural to several residential districts including R-1D, R-2, and R-3. The rezoning is being proposed along with a Preliminary Plat for Arbor Hill Addition, showing future residential development. Background: The property is located along 20th Street South and is currently undeveloped. The land is situated between Bluegill Addition to the west and undeveloped R-3 property to the east. The general area is residential in nature with R-1B land to the west, R-1C to the south, and R-3 property to the north and east. The Comprehensive Plan Future Land Use Map shows the future land use as residential. The proposed R-1D zoning is adjacent to Bluegill Addition and the R-2, and R-3 will transition to the east to adjoin vacant R-3 property. Findings of Fact: 1.The Comprehensive Plan identifies the area as future residential. 2.City utilities are available to the property. 3.Access will be provided via 20th Street South. 4.The general area is predominantly residential with R-1B to the west, R-3 to the north and east, and R-1C and Agricultural land to the south. 5.The property is located outside of the floodplain. Planning Commission Recommendation: The Planning Commission voted 7-0 to recommend approval of the rezoning request. Attachments: Ordinance Notice 06-06-2017 PC Minutes Rezoning Map Aerial Zoning Map Rezoning Exhibit Map City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ Ordinance 17-015 An Ordinance to Change the Zoning Within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: The North 1350’ excluding the East 1128.5’ and the platted lots and outlots thereof and excluding the North 451’ of the East 339’ of the West 651’ of the NE ¼ of Section 1-T109N-R50W, be and the same is hereby reclassified from an A, Agricultural District to a Residence R-1D Single Family District, Residence R-2 Two-Family District and a Residence R-3 Apartment District. In accordance with Section 94-7 of Article I of Ordinance 17-13 of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of Ordinance No. 17-13 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to said Ordinance 17-13 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: June 27, 2017 Second Reading and Adoption: July 11, 2017 Published:July 14, 2017 CITY OF BROOKINGS, SD ________________________ Keith W. Corbett, Mayor ATTEST: ________________________ Shari Thornes, City Clerk If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN That CD Properties, LLC submitted a petition to rezone the following described real estate in the City of Brookings and Brookings County, South Dakota: The N 1350’ excluding the E 1128.5’ and the platted lots and outlots thereof and excluding the N 451’ of the E 339’ of the W 651’ of the NE ¼ of Section 1- T109N-R50W also know as 1718 20 th Street South from an A, Agricultural District to a Residence R-1D Single Family District, Residence R-2 Two- Family District and a Residence R-3 Apartment District. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, June 6, 2017, in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard in this matter. Dated this 26th day of May, 2017. ____________________________ Staci Bungard City Planner Planning Commission Brookings, South Dakota June 6, 2017 OFFICIAL MINUTES Chairperson Al Heuton called the regular meeting of the City Planning Commission to order on Tuesday, June 6, 2017, at 5:30 PM in the Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, James Drew, Greg Fargen, Alan Gregg, Alan Johnson, Lee Ann Pierce, Kristi Tornquist and Heuton. Also present were City Planner Staci Bungard, Community Development Director Mike Struck, City Engineer Jackie Lanning, Rick Ribstein, Kyle Schade, Orrin & Mary Erickson, Kay Patrick, Jay Goldhorn, Brian Leuders, Dave Larson, Cory Morrow, Dori Ohm, Amanda Quam, Jung-Han Kimn, Deb Wendland, and others. Drew recused himself. Item #4b –CD Properties LLC has submitted a petition to rezone the N1350’ excluding the E1128.5’ and the platted lots and outlots thereof and excluding the N451’ of the E339’ of the W651’ of the NE1/4 of Section 1-T109N-R50W also known as 1718 20th Street South from an A, Agricultural District to a Residence R-1D Single Family District, Residence R-2 Two-Family District and a Residence R-3 Apartment District. (Aiken/Johnson) Motion to approve the rezone request. All present voted aye. MOTION CARRIED. OFFICIAL SUMMARY Item #4b –This request is to rezone a 31-acre parcel of land which is currently zoned Agricultural. There are multiple districts being proposed. A majority of the lots on the west and through the middle is proposed to be zoned Residential R-1D. A portion in the northeast corner will be zoned R-2 and then a small portion in the southeast corner is proposed to be zoned to an R-3 Residential District. James Drew feels that the zones being proposed are fitting based on the surrounding zones and they also will start with the R-3 zoning on the west side and gradually move to the east with R-2 Zoning and then R-1D zoning. James explained that they are hoping to be able to have some walk-out lots available. The roads are laid out as so, per request of the City. Tornquist questioned the drainage being proposed. James noted that there are two lots being proposed for the drainage and this area is actually near that natural drainage way through this development, with a slight shift to the west. They also plan to have two ponds that will retain water in the proposed area. Jay Goldhorn,1966 Spyglass Hill Drive, is wondering about a control structure for the drainage. Is this going to be north of 20th Street S? Struck stated that north of 22nd St S, there will be ponds for the drainage. Struck explained that all the drainage in this area flows south so the land north of this development should not be affected. Jay commented that the drainage actually flows thru where the developer is proposing a road. And if the developer has to build this area up, the drainage could become an issue. Heuton explained that after this land is rezoned, the developer will be required to provide a plat of this land and the City will require a drainage plan be submitted and approved. Brian Leuders, 2027 17th Ave South, stated that the area which is zoned Ag, actually drains into their yard. During heaving rains, runoff from this area has caused flooding issues in their house. He is wondering if the lots just south of this acreage will be required to drain south. He also questioned if the street between the proposed R-2 and R-3 Districts is wide enough? Heuton is assuming that the street will be a typical city street but that will be addressed during the platting process. In addition the drainage will be addressed during the platting process. Dave Larson, 2119 17th Ave S, is asking that the developer take the trees into consideration when developing this area. The trees currently are in the backyard of Dave’s yard and they appreciate the look and benefits of the trees. Cory Morrow, 1919 Pebble Beach Circle, is concerned that Grand Arbor Avenue is going to result in significant traffic increase near their property. Based on the way the development is proposed, he feels a majority of the cars leaving this development will come out on Grand Arbor Avenue. Dori Ohm, 2111 17th Ave S, would also like to see that the trees be left. She also questioned if these roads in this development will be constructed right away. She is concerned that there are not enough egresses out of this area. Struck stated that a secondary access will be required at the beginning of this construction phase. Amanda Quam, 2220 17th Ave S, is also concerned about the influx of traffic with this development. And she feels that maybe traffic evaluations should be done in this area before the development is finalized. Junh-Han Kimn,1938 Spyglass Hill Dr, is also concerned about the traffic coming off of Grand Arbor Avenue. Deb Wendland, 2103 17th Ave S would also like the developer to leave the trees. She is also concerned about the traffic during construction. James noted that a drainage study will be complete and will be approved by the City prior to development starting. He does understand the drainage concerns of the neighbors, but he feels that his development will take care of the water on his development and should not affect the neighbors. James also commented that they will definitely being leaving the trees. But he doesn’t have any control over future lot owners. The traffic control in this development is based on the requirements of the city. He agrees that the drainage to the east of this development does flow through the area where the road is proposed, however, moving the road may not be an option since there is already a road proposed to the east. 20 T H S T S 17TH AVE SUNKNOWN16TH AVE SBLUEGILL AVE2 4 T H S T S 2 2 N D S T S S T J U S T I C E S T 2 3 R D S T S 2 4 T H S T S C I R U N K N O W N 2 2 N D S T S A A R-3 A A AA R-3A A R-1C B-2 AA R-3 R-3 A A R-3 R-2 R-3 R-2 R-3 R-2 R-2R-2 R-3 R-2 R-3R-3 R-3 R-3 R-3R-3 R-3 R-3 R-3 R-3 R-1B R-3 R-3 R-1B R-2 R-3 R-3 R-1B R-1B R-1B R-3 R-3R-3 R-3 R-3 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-3 R-3R-3 R-3 R-3R-3 R-3 R-3 R-2 R-1B R-1B R-2 R-3 R-1B R-1B R-1B R-3 R-1B R-2 R-1B R-1BR-1B R-1BR-1B R-1B R-3 R-3 R-3 R-3 R-3 R-1B R-1B R-1B R-1B R-3 R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-2 R-1B R-1B R-2 R-1B R-1B R-1B R-1B R-1B R-2 R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-3 R-1B R-2 R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1B R-1BR-1B R-1B R-1B R-1B R-1B R-1B R-2 R-2 R-2 R-2R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-2 R-1BR-1B R-1B R-1C A R-3 R-1B R-1B R-1B R-2 R-1B R-1B R-2R-2R-2R-2R-2 R-2R-2 R-1BR-1B R-1BR-1B R-1BR-1B R-3R-3 R-1B R-1BR-2 R-3 R-1BR-1B² Arbor Hill Addition - R ezoning Map Legend Rezoning STE. BRIARWOOD CIRCLEW. BRIARWOOD CIRCLE22ND ST. S.GRAND ARBOR CIRCLEFOX HILL CIRCLEWILDWOOD CIRCLE GRAND ARBOR AVE LUCERNE AVE.BLOCK 2BLOCK 3BLOCK 3BLOCK 4BLOCK 4BLOCK 6BLOCK 7BLOCK 128271110694517617651310111532141316195129834122187432126252322212042112456823456718171981151416241817337BLOCK 5R-3R-3R-2R-1DR-1DR-1DR-1DR-1DAR-1BR-1CR-3R-3R-3R-1BSHEET No. :PROJECT / SHEET TITLE :DESIGNED BY:CHECKED BY:DRAWN BY:DATE:JOB No.:www.bannerassociates.com Toll Free: 1.855.323.6342 F:\22587-00\Design Phase\Acad\Arbor Hill Preliminary Plat.dwg;5/30/2017 10:04 AM REZONE MAP ARBOR HILL ADDITION BROOKINGS, SDJDBPJCJDBMAY 201722587-001250'125'0125'GRID BEARINGLEGENDMONUMENT (FOUND)EXISTING PROPERTY LINEPROPOSED PROPERTY LINEPROPOSED BUILDING SETBACK LINEPROPOSED ZONING BOUNDARY20TH STREET S.17TH AVENUE S. PINE H U R S T D R I V ESPY GLASS HILL DRIVE City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0389,Version:1 Public Hearing and Action on a Temporary Liquor Application for the Brookings Volunteer Fire Association Street Dance to be held in the 300 Block of Main Avenue on July 22, 2017. Summary: The Brookings Volunteer Fire Association has applied for a Temporary Liquor License for a street dance to be held in the 300 Block of Main Avenue on July 22, 2017. All temporary alcohol licenses must be approved by the City Council through use of a public hearing. All documents have been filed with the City pertaining to insurance and other licensing requirements. Recommendation: Staff recommends approval. Attachments: Legal Notice City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ Public Hearing Sale of Alcoholic Beverages NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold a public hearing at 6:00 p.m., Tuesday, June 27, 2017, in the Brookings City & County Government Center, 520 Third Street, to consider an application for a temporary liquor license to operate within the City of Brookings, South Dakota for the Brookings Volunteer Firefighter’s Association Annual Fireman’s Dance to be held on July 22 in the 300 block of Main Avenue. At which time and place all persons interested will be given a full, fair and complete hearing thereon. Dated at Brookings, South Dakota, this 19th day of June, 2017. Shari Thornes, City Clerk Published time(s) at an approximate cost: $. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2017-0388,Version:1 Public Hearing and Action on a Temporary Liquor Application for Downtown Brookings, Inc., to host a series of events for Downtown at Sundown on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.) on July 13, July 20, July 27, August 3, August 10, August 17 and August 24, 2017. Summary: Downtown Brookings, Inc. has applied for a temporary liquor license to host Downtown at Sundown, a Summer Music Concert Series with food and craft vendors and children’s activities, on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.) on July 13, July 20, July 27, August 3, August 10, August 17 and August 24, 2017. All documents have been filed with the City pertaining to insurance and other licensing requirements. Recommendation: Staff recommends approval. Attachments: Legal Notice City of Brookings Printed on 6/21/2017Page 1 of 1 powered by Legistar™ Public Hearing Sale of Alcoholic Beverages NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold a public hearing at 6:00 p.m., Tuesday, June 27, 2017, in the Brookings City & County Government Center, 520 Third Street, to consider an application for a temporary liquor license to operate within the City of Brookings, South Dakota to host a series of events on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.) on July 13, July 20, July 27, August 3, August 10, August 17 and August 24, 2017. At which time and place all persons interested will be given a full, fair and complete hearing thereon. Dated at Brookings, South Dakota, this 19 th day of June, 2017. Shari Thornes, City Clerk Published time(s) at an approximate cost: $.