HomeMy WebLinkAbout2017_01_24 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
Vision Statement: "We are an inclusive, diverse, connected community that fuels the creative class,
embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future
through dedication, generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, January 24, 2017
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and
will be acted upon by the Council at one time, without discussion, unless a member of
the Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2017-0066 Action to approve the January 10, 2017 City Council Minutes.
1/10/2017 MinutesAttachments:
3.C.ID 2017-0045 Action to approve Volunteer 2017 Listing for Work Comp Coverage.
2017VolunteerAttachments:
3.D.RES 17-010 Action on Resolution 17-010, a Resolution declaring a 1995 Ford
Pickup, a 1997 GMC Tandem Axle Dump Truck, a 1998 Balderson
Page 1 City of Brookings
January 24, 2017City Council Meeting Agenda
Motorgrader Wing, and a 2003 Balderson Motorgrader Wing as surplus
property. (Street Dept.)
ResolutionAttachments:
3.E.ID 2017-0067 Action to cancel the February 21, March 21, and April 18 City Council
Study Sessions.
3.F.ID 2017-0068 Action on Human Rights Commission student appointment.
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2017-0062 Presentation of annual Dr. Martin Luther King, Jr. Day Awards by the
Brookings Human Rights Commission.
2017 Press Release - Winners AnnouncedAttachments:
6. Contracts/Change Orders:
6.A.RES 17-006 Action on Resolution 17-006, a Resolution authorizing Change Order
No. 1 (Final) for 2016-07STI Asphalt Concrete Freight on Board Project;
Bowes Construction, Inc.
Resolution
2016-07 FOB CCO1 Breakdown
Attachments:
6.B.RES 17-012 Action on Resolution 17-012, a Resolution Awarding Bids on Brookings
Arts Council (Carnegie Building) Renovation Project to Visions
Construction Group of Tea, SD.
Resolution
Bid Tabulation
Attachments:
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
8. Public Hearings and Second Readings:
8.A.ORD 17-001 Public Hearing and Action on Ordinance 17-001, an Ordinance
Page 2 City of Brookings
January 24, 2017City Council Meeting Agenda
pertaining to a Conditional Use Permit for a commercial dog kennel on
Colburn Tract of the Colburn-Hind Subdivision and Lot 2, Stewart’s
Addition (also known as 230 US Highway 14 Bypass).
Ordinance
Planning Commission Minutes Excerpt
Notice
Application
Aerial Map
Area Map
Attachments:
9. Other Business:
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Scott Munsterman, Mayor, Keith Corbett, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Mary Kidwiler, Ope Niemeyer, and Nick Wendell
Council Staff:
Jeffrey W. Weldon, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative
formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari
Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2017-0066,Version:1
Action to approve the January 10, 2017 City Council Minutes.
Attachments:
1/10/2017 Minutes
City of Brookings Printed on 1/19/2017Page 1 of 1
powered by Legistar™
Brookings City Council
January 10, 2017 (unapproved)
The Brookings City Council held a meeting on Tuesday, January 10, 2017 at 6:00 p.m.,
at City Hall with the following City Council members present: Mayor Scott Munsterman,
Council Members Keith Corbett, Mary Kidwiler, Dan Hansen, Ope Niemeyer, Nick
Wendell, and Patty Bacon. City Manager Jeffrey Weldon, City Attorney Steve Britzman,
and City Clerk Shari Thornes were also present.
Certificate of Appointment and Oath of Office. Interim Mayor Scott Munsterman
took the Oath of Office and was presented with a Certificate of Appointment. Mayor
Munsterman’s term expires April 30, 2017.
Consent Agenda.
A motion was made by Council Member Hansen, seconded by Council Member
Corbett, to approve the Consent Agenda. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman.
4.A. Action to approve the agenda.
4.B. Action to approve the December 13 City Council Minutes.
4.C. Action on Resolution 17-001, a Resolution authorizing Change Order No. 1
(Final) for 2016-04STI, 3rd Street and 22nd Avenue Traffic Signal Project; Action
Electric Company.
Resolution 17-001 - Resolution Authorizing Change Order No. 1, Final,
for 2016-04STI 3
rd Street & 22nd Avenue Traffic Signal Project;
Action Electric Company
Be It Resolved by the City Council that the following Change Order be allowed for
2016-04STI, 3rd Street & 22nd Avenue Traffic Signal Project: Construction Change Order
Number 1 (Final): Adjust plan quantities to as-constructed quantities for a total decrease
of $19,529.13 and extend the contract completion date by 77 calendar days to October
28, 2016 to close out the project.
4.D. Action on Resolution 17-004, a Resolution designating depositories.
Resolution 17-004 - Resolution Designating Depositories
Pursuant to SDCL 9-22-6 and 6.1, the City Council of the City of Brookings, South
Dakota, designates the following as depositories for Municipal Funds of the City of
Brookings: Bank Star Financial, Dacotah Bank, Dakotaland, First Bank & Trust, Great
Western Bank, Meta Bank, Wells Fargo Bank, and SD FIT.
4.E. Action on Resolution 17-005, a Resolution annexing the South 30 feet of the
North 1,350 feet, except the West 312 feet and except the East 1,128.5 feet of the
NE ¼ in Section 1-T109N-R50W in Brookings County, SD.
Resolution 17-005 - Resolution annexing the South 30 feet of the North 1,350 feet,
except the West 312 feet and except the East 1,128.5 feet of the NE1/4 in Section
1-T109N-R50W in Brookings County, SD
Whereas, the City of Brookings is authorized pursuant to South Dakota Codified Law
9-4-1 to annex contiguous territory upon receipt of a written petition, describing said
territory sought to be annexed, signed by not less than three-fourths (3/4) of the legal
voters and by the owner or owners of not less than three-fourths (3/4) of the value of
said territory; and
Whereas, the City of Brookings desires to annex the following described property, to wit:
the South 30 feet of the North 1,350 feet, except the West 312 feet and except the East
1,128.5 feet of the NE1/4 in Section 1-T109N-R50W in Brookings County, SD; and
Whereas, the aforesaid land is contiguous to the present boundaries of the City of
Brookings; and
Whereas, the City of Brookings has received a Petition for Annexation of Territory
signed by the owners of greater than three-fourths (3/4) of the value of the aforesaid
property and there being no legal voters residing in said territory.
Now, Therefore, Be It Resolved by the City of Brookings, SD, that the property
described above is hereby annexed to the City of Brookings.
4.F. Action on Resolution 17-007, a Resolution annexing the South 30 feet of the
North 1,350 feet of the East 1,128.5 except part of Lot 1 in the Richard Price
addition in the NE ¼ in Section 1-T109N-R50W in Brookings County, SD.
Resolution 17-007 - Resolution annexing the South 30 feet of the North 1,350 feet of the
East 1,128.5 except part of Lot 1 in the Richard Price Addition in the NE1/4 in Section
1-T109N-R50W in Brookings County, SD
Whereas, the City of Brookings is authorized pursuant to South Dakota Codified Law
9-4-1 to annex contiguous territory upon receipt of a written petition, describing said
territory sought to be annexed, signed by not less than three-fourths (3/4) of the legal
voters and by the owner or owners of not less than three-fourths (3/4) of the value of
said territory; and
Whereas, the City of Brookings desires to annex the following described property, to wit:
the South 30 feet of the North 1,350 feet of the East 1,128.5 except part of Lot 1 in the
Richard Price Addition in the NE1/4 in Section 1-T109N-R50W in Brookings County,
SD; and
Whereas, the aforesaid land is contiguous to the present boundaries of the City of
Brookings; and
Whereas, the City of Brookings has received a Petition for Annexation of Territory
signed by the owners of greater than three-fourths (3/4) of the value of the aforesaid
property and there being no legal voters residing in said territory.
Now, Therefore, Be It Resolved by the City of Brookings, SD, that the property
described above is hereby annexed to the City of Brookings.
4.G. Action on Resolution 17-009, a Resolution authorizing Change Order No. 2
for 2016-09STI, LeFevre Drive Storm Sewer Project; Timmons Construction, Inc.
Resolution 17-009 - Resolution Authorizing Change Order No. 2 for 2016-09STI
LeFevre Drive Storm Sewer Project, Timmons Construction, Inc.
Be It Resolved by the City Council that the following Change Order be allowed for
2016-09STI, LeFevre Drive Storm Sewer Project: Construction Change Order Number
2: Adjust plan quantities for removal of extra thickness concrete pavement for an
increase of $1,029.56 to the contract.
Resolution 17-008. A motion was made by Council Member Kidwiler, seconded by
Council Member Hansen, that Resolution 17-008, a Resolution authorizing the City
Manager to enter into an Agreement for Professional Services with RDG Planning &
Design for a Comprehensive Master Plan for the City of Brookings, be approved. The
motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler,
Bacon, Wendell, and Munsterman.
Resolution 17-008 - Resolution Authorizing the City Manager to sign an Agreement for
Professional Services for a Comprehensive Master Plan for the City of Brookings
Whereas, the Brookings City Council identified a need for an updated comprehensive
plan for the City of Brookings; and
Whereas, the City of Brookings desires professional services with RDG Planning &
Design to assist the community with a comprehensive plan.
Now, Therefore, Be It Resolved that the City Manager of the City of Brookings is
authorized to sign the Agreement and other related documents for the Comprehensive
Plan.
FIRST READING: Ordinance 17-001. Introduction and First Reading on Ordinance 17-
001, an Ordinance pertaining to a Conditional Use Permit for a commercial dog kennel
on Colburn Tract of the Colburn-Hind Subdivision and Lot 2, Stewart’s Addition (also
known as 230 US Highway 14 Bypass). Public Hearing: January 24, 2017.
Resolution 17-003. A motion was made by Council Member Wendell, seconded by
Council Member Hansen, that Resolution 17-003, a Resolution amending the City of
Brookings Investment Policy, be approved. The motion carried by the following vote:
Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman
Resolution 17-003 - City of Brookings Investment Policy
Amended: January 10, 2017
Objective:The purpose of “The City of Brookings Investment Policy” is to set
investment objectives, policies, establish guidelines, and define
responsibilities for the investment of funds for the City of Brookings.
Policy:City of Brookings Investment Policy
1.0 Purpose ................................................................................................................... 2
2.0 Policy ....................................................................................................................... 2
3.0 Scope ....................................................................................................................... 2
4.0 Objective .................................................................................................................. 2
5.0 Standard of Care ..................................................................................................... 4
6.0 Authority and Responsibility …................................................................................. 5
7.0 Authorized Financial Dealers and Institutions .......................................................... 5
8.0 Authorized & Suitable Investments .......................................................................... 6
9.0 Safekeeping and Custody ........................................................................................ 6
10.0 Collateralization ...................................................................................................... 7
11.0 Diversification ..........................................................................................................7
12.0 Maximum Maturities ............................................................................................... 7
13.0 Reporting ................................................................................................................ 8
14.0 Policy Control ......................................................................................................... 8
GLOSSARY..................................................................................................................... 9
1.0 PURPOSE
The purpose of “The City of Brookings Investment Policy” is to set investment
objectives, policies, establish guidelines, and define responsibilities for the
investment of funds for the City of Brookings.
2.0 POLICY
The policy of the City of Brookings is to invest idle public funds in a manner
based upon state law, that will provide the maximum security, sufficient liquidity,
and competitive investment return to meet the daily cash flow demands of the
City. The primary goals are:
A. To ensure compliance with all Federal, State, and local laws governing the
investment of public funds under the control of the City Manager.
B. To protect the principal monies entrusted to the City’s Finance
Department.
C. Achieve a reasonable rate of return within the parameters of prudent risk
management while minimizing the potential for capital losses arising from
market changes or issuer default.
3.0 SCOPE
This policy applies to the investment of all funds of Brookings, South Dakota.
Except for funds held in trust or special funds that are otherwise specifically
provided for, the city will consolidate the balances from all funds to maximize
investment
3.1 Pooling of Funds
Except for cash in certain restricted and special funds the City of Brookings will
consolidate cash balances from all funds, including utilities and hospital, to
maximize investment earnings and meet the liquidity requirements of the city
subject to the primary objective of providing security of principal. Investment
income will be allocated to the various funds based on their respective
participation of capital in the overall portfolio in accordance with generally
accepted accounting principles.
4.0 OBJECTIVE
Pursuant to South Dakota Codified Law, Chapter 4-5-8 it is the policy of the City
of Brookings to invest funds in a manner to meet the daily cash flow demands of
the City. The primary objectives, in priority order, being: a) Safety of Principal b)
Liquidity c) Return on Investments:
A) Safety of Principal
Safety of principal is the foremost objective of the investment program.
Investments shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. The objective will be to
mitigate the following risks.
1. Credit Risk
The City of Brookings will minimize credit risk, which is the risk of
loss due to the failure of the investment issuer or backer, by limiting
the portfolio to the types of investments listed in section8.
Authorized and Suitable Investments of this policy and diversifying
the investment portfolio to diminish the impact of potential losses
from any one type of investment or from any one individual issuer.
2. Interest Rate Risk
The City of Brookings will minimize interest rate risk, which is the
risk that the market value of securities in the portfolio will fall due to
changes in market interest rates, by structuring the portfolio to meet
the cash requirements of ongoing operations, thereby mitigating the
need to liquidate securities at a loss prior to maturity.
3. Concentration Risk
The City of Brookings will minimize Concentration of Credit Risk,
which is the risk of loss due to having a significant portion of
resources invested in a single issuer, by diversifying the investment
portfolio as described in section11. Diversification so the impact of
potential losses from any one type of security or issuer will be
minimized. Investments issued or explicitly guaranteed by the U.S.
government and investments in mutual funds, external investment
pools, and other pooled investments are excluded from this
requirement.
4. Custodial Credit Risk
The City of Brookings will minimize Custodial Credit Risk for
deposits, which is the risk that in the event of the failure of a
depository financial institution the deposits or collateral securities
that are in the possession of an outside party would not be able to
be recovered, as addressed in section10. Collateralization.
The City of Brookings will minimize Custodial Credit Risk for
investments, which is the risk that in the event of the failure of the
counterparty to a transaction the value or collateral securities that
are in the possession of an outside party would not be able to be
recovered, as addressed in section9. Safekeeping and Custody.
B) Liquidity
The investment portfolio shall remain sufficiently liquid to meet all
operating requirements that may be reasonably anticipated. This is
accomplished by structuring the portfolio so that securities mature
concurrent with cash needs to meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be anticipated, the
portfolio should include securities with active secondary or resale
markets (dynamic liquidity). Alternatively, a portion of the portfolio may be
placed in money market mutual funds or local government investment
pools which offer same-day liquidity for short-term funds.
C) Return on Investments
The portfolio shall be designed to obtain a reasonable rate of return
throughout budgetary and economic cycles. The return on investments is
to be accorded secondary importance compared to the safety and liquidity
objectives described above. The core of investments will focus on
relatively low risk securities with an expectation of earning a reasonable
return relative to the risk being assumed. Securities shall not be sold prior
to maturity, with the following exceptions:
A security with declining value may be sold early to minimize loss of
principal.
A security may be exchanged to improve the quality, yield, or target
duration in the portfolio.
A security may be sold in order to satisfy liquidity requirements.
When selling a security prior to maturity, the City Manager shall provide an
explanation for any gains or losses.
Policy compliance does not provide a benchmark to meet or exceed, but is
a model to follow. The City will benchmark its portfolio performance to the
appropriate “treasuries constant maturity” rate based on portfolio
maturities of the investment plan.
5.0 Standard of Care
5.1 Prudence
The standard of prudence to be used by investment officials shall be the
"prudent person" standard and shall be applied in the context of managing
an overall portfolio. Investment officers, acting in accordance with written
procedures and this investment policy and exercising due diligence shall
be relieved of personal responsibility for an individual security's credit risk
or market price changes.
The “prudent person” standard states that “Investments shall be made
with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable
income to be derived.”
5.2 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain
from personal business activity that could conflict with the proper
execution and management of the investment program, or that could
impair their ability to make impartial decisions. Employees and investment
officials shall disclose any material interests in financial institutions with
which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of
the investment portfolio. Employees and officers shall refrain from
undertaking personal investment transactions with the same individual
with whom business is conducted on behalf of the City of Brookings.
The City Investment program shall be managed in a professional and prudent
manner worthy of the public trust and review.
6.0 Authority and Responsibility
6.1 Authority
In accordance with the City of Brookings, the responsibility for conducting
investment transactions resides with the City Manager. The Finance
Director, under the general direction of the City Manager, shall be
responsible for all transactions undertaken and shall establish a system of
controls to regulate activities.
6.2 Responsibility
Parties shall refrain from personal business activity that could impair
his/her ability to make impartial decisions. The Finance Director acting in
accordance with this investment policy and exercising due diligence shall
be relieved of personal responsibility for an individual investment’s credit
risk or market price changes, provided deviations form expectations are
reported in a timely fashion and the liquidity and the sale of investments
are carried out in accordance with the terms of this policy. Investments
shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion, and intelligence
exercise in the management of their own affairs, not for speculation, but
for investment, considering the probable safety of their capital as well as
the probably income to be derived.
7.0 Authorized Financial Dealers and Institutions
7.1 Selection Process
A list of financial institutions authorized to provide investment services to
the City of Brookings will be maintained.
In addition, a list of broker/dealers will be maintained. This list may include
both primary and regional dealers. Dealers will be approved by the
Finance Director on the following:
Credit worthiness
License to conduct business in South Dakota
Qualification under Securities and Exchange Commission (SEC)
Rule 15C3-1 (uniform net capital rule)
8.0 Authorized & Suitable Investments
The City of Brookings is empowered by statue to invest in the following types of
securities:
Interest bearing checking accounts
Savings accounts
United States Treasury bills, bonds and notes (SDCL 4-5-6)
United States Government Agencies (SDCL 4-5-6)
Securities issued by government-sponsored enterprises (GSEs) or
federally related institutions that are guaranteed directly or indirectly by the
US Government. Securities issued by the Government National Mortgage
Association (GNMA or Ginnie Mae) are an example of securities directly
guaranteed by the government. Securities issued by other GSEs may be
allowable. Interest bearing checking accounts
Certificates of Deposit (CDs) (SDCL 9-22(municipalities), Certificates of
Deposit (CDs) purchased through CDARS® (Certificate of Deposit Account
Registry Service) (SDCL 4-5-6.1)*
Money Market Mutual Funds - open-end, no-load (SDCL 4-5-6)
Mutual and money market funds that invest in US Treasury securities or
securities issued by GSEs or federally related institutions that are
guaranteed directly or indirectly by the US Government.
Repurchase Agreements fully collateralized by allowable securities (SDCL
4-5-6)
South Dakota Public Funds Investment Trust (SD FIT) Local Government
Investment Pool
When investing in Certificates of Deposit (CDs) public funds will be invested at
the highest rate of interest possible.
The above listed authorized deposits will be kept in banks in South Dakota as
required by SDCL 9-22-6.
9.0 Safekeeping and Custody
9.1 Delivery vs. Payment
All trades of marketable securities, where applicable, will be executed by
delivery vs. payment (DVP) to ensure that securities are deposited in an
eligible financial institution prior to the release of funds. Securities will be
held by a third party custodian as evidenced by safekeeping receipts.
9.2 Safekeeping
Securities will be held by a centralized custodian selected by the city as
evidenced by safekeeping receipts in the City’s name as per SDCL 4-5-9.
9.3 Internal Controls
The Finance Director is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City of
Brookings are protected from loss, theft, or misuse.
The internal controls shall address the following points:
Control of collusion
Separation of transaction authority from accounting and
recordkeeping
Custodial safekeeping
Delivery versus payment
Clear delegation of authority
Confirmation of transactions for investments and wire transfers
10.0 Collateralization
In accordance with the SDCL 4-6A and 51A-10-9 Qualified Public Depositories
will furnish collateral in the sum equal to one hundred percent (100%) of the
public deposit account that exceed deposit insurance. The Finance Director will
review semi-annually the Under-Collateralized Bank Accounts report found on
the SD Department of Legislative Audit website, to ascertain compliance by
financial institutions of adequate collateral coverage.
SDCL 4-6A-3 requires that collateral be segregated by each depository in such
manner as approved by the South Dakota Deposit Protection Commission.
11.0 Diversification
The purpose of diversification is to reduce overall portfolio risk while attaining
market rates of return and to enable the City of Brookings to meet all anticipated
cash requirements. The investments shall be diversified by:
Limiting investments to avoid over-concentration in securities of a
specific issuer (excluding treasury bills).
Limiting investment in securities that have higher credit risks.
Investing in securities with varying maturities.
12.0 Maximum Maturities
To the extent possible, the City of Brookings will attempt to match its investments
with anticipated cash flow requirements. The City of Brookings will keep
investments for duration not to exceed five (5) years
13.0 Reporting
13.1 Methods
The Finance Director shall prepare an investment report quarterly for the
City Council. This report will include the following:
List of individual securities held at the end of the reporting
period further broken down by issuer, purchase date, maturity
date, coupon rate, par value, and yield to maturity.
13.2 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a
competitive rate of return throughout budgetary and economic cycles,
commensurate with the investment risk constraints and cash flow needs.
14.0 Policy Control
14.1 Exemption
Any investment currently held that does not meet the guidelines of this
policy shall be exempted from the requirements of this policy as long as it
was in compliance with State of South Dakota Law and the City’s
investment policy in effect at the time of purchase. At maturity or
liquidation, such monies shall be reinvested only as provided by this
policy.
14.2 Amendments
This policy shall be reviewed to ensure consistency to overall objectives of
safety, liquidity, yield, compliance to current law, and economic trends.
14.3 Requirements
This investment policy is required by SDCL 4-5-8 and approved by the city
council.
Approved on July 24, 2000
Revised on March 26, 2001
Revised on July 27, 2004
Revised on January 25, 2011
Revised on January 10, 2017
City of Brookings
ATTEST:Scott Munsterman, Mayor
Shari Thornes, City Clerk
GLOSSARY
AGENCY: A debt security issued by a federal or federally sponsored agency. Federal
agencies are backed by the full faith and credit of the U. S. Government. Federally
sponsored agencies (FSAs) are backed by each particular agency with a market
perception that there is an implicit government guarantee. An example of a federal
agency is the Government National Mortgage Association (GNMA). An example of an
FSA is the Federal National Mortgage Association (FNMA).
BENCHMARK: A comparative base for measuring the performance or risk tolerance of
the investment portfolio. A benchmark should represent a close correlation to the level
of risk and the average duration of the portfolio’s investment.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by
a certificate. Large-denomination CDs are typically negotiable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICE (CDARS): A program
with an approved depository that removes the need for collateral by providing full FDIC
insurance for certificates of deposit.
COLLATERAL: Securities, evidence of deposit or other property which a borrower
pledges to secure repayment of a loan. Also refers to securities pledged by a bank to
secure deposits of public monies.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the
bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing
interest due on a payment date.
CREDIT RISK: The risk to an investor that an issuer will default in the payment of
interest and/or principal on a security.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is
delivery of securities with an exchange of money for the securities. Delivery versus
receipt is delivery of securities with an exchange of a signed receipt for the securities.
DIVERSIFICATION: Dividing investment funds among a variety of securities offering
independent returns.
DURATION: A measure of the timing of the cash flows, such as the interest payments
and the principal repayment, to be received from a given fixed-income security. This
calculation is based on three variables; term to maturity, coupon rate, and yield to
maturity. The duration of a security is a useful indicator of its price volatility for given
changes in interest rates.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that
insures bank deposits, currently up to $100,000 per deposit.
FIDUCIARY: Person, company, or association holding assets in trust of a beneficiary.
INVESTMENT POLICY: A concise and clear statement of the objectives and
parameters formulated by an investor or investment manager for a portfolio of
investment securities.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash
without a substantial loss of value. In the money market, a security is said to be liquid if
the spread between bid and asked prices is narrow and reasonable size can be done at
those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from
political subdivisions that are placed in the custody of the State Treasurer for investment
and reinvestment.
MARKET RISK: The risk that the value of a security will rise or decline as a result of
changes in market conditions.
MARKET VALUE: The price at which a security is trading and could presumably be
purchased or sold.
MATURITY: The date upon which the principal or stated value of an investment
becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial
paper, bankers’ acceptances, etc.) are issued and traded.
PORTFOLIO: Collection of securities held by an investor.
PRUDENT PERSON RULE: An investment standard. In some states the law requires
that a fiduciary, such as a trustee, may invest money only in a list of securities selected
by the custody state---the so-called legal list. In other states the trustee may invest in a
security if it is one which would be bought by a prudent person of discretion and
intelligence who is seeking a reasonable income and preservation of capital.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim
exemption from the payment of any sales or compensating use or ad valorem taxes
under the laws of this state, which has segregated for the benefit of the commission
eligible collateral having a value of not less than its maximum liability and which has
been approved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or
its current market price. This may be the amortized yield to maturity.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a fixed price on a
fixed date. The security “buyer” in effect lends the “seller” money for the period of the
agreement, and the terms of the agreement are structured to compensate him for this.
Dealers use RP extensively to finance their positions. Exception: When the Fed is said
to be doing RP, it is lending money that is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby
securities and valuables of all types and descriptions are held in the bank’s vaults for
protection.
SPECULATION: Assumption of risk in anticipation of gain but recognizing a higher than
average possibility of loss.
TREASURY BILLS: A non-interest bearing discount security issued by the U. S.
Treasury to finance the national debt. Most bills are issued to mature in three months,
six months, or one year.
TREASURY BONDS: Long-term coupon-bearing U. S. Treasury securities issued as
direct obligations of the U. S. Government and having initial maturities of more than ten
years.
TREASURY NOTES: Medium-term coupon-bearing U. S. Treasury securities issued as
direct obligations of the U. S. Government and having initial maturities from two to ten
years.
VOLATILITY: A degree of fluctuation in the price and valuation of securities.
YIELD: The rate of annual income return on an investment, expressed as a
percentage.
Residential Permit Parking Options. Discussion was held on residential permit
parking options for neighborhoods around SDSU campus. This item will be referred to
the University Community Coalition.
Mental Health Task Force. A motion was made by Council Member Hansen,
seconded by Council Member Bacon, that the Charter for a joint City, County, and
School Task Force on Mental Health, be approved. The motion carried by the following
vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman.
Charter Task Force on Mental Illness – Ad Hoc
Purpose: The City of Brookings, Brookings County, and the Brookings School District
have a long history of collaboration and cooperation, and are committed to a high
quality of life for all.
The purpose of the Task Force on Mental Illness is to complete a comprehensive needs
assessment, create a roadmap of services currently available to the mentally ill, and to
propose improvements to the current services available to people with mental health
issues in our community.
Objectives:
Determine the prevalence of mental illness in the County.
Identify and investigate what resources are available to someone struggling with
mental health issues.
Explore what needs currently exist.
Provide a venue for collaboration and communication.
Membership
The Task Force will consist of nine members total:
One member of City Council (appointed by the Mayor with Council consent)
One member of County Commission (appointed by the County Commission)
One member of the Brookings School Board or Designee (appointed by the
School Board)
Six at-large positions would then be selected by the City Council, County
Commission, and School Board members appointed to the Task Force. The at-
large appointments should be citizens at-large, preferably those with a
background in mental illness. The task force should include at least one
representative who has a family member with mental health issues.
Expectations of members:
Appoint a chair (or co-chairs) to conduct meetings.
Adhere to code of ethics and city open meeting policies.
Work to achieve community wide solutions and not represent an individual
member's goals or platform.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Corbett, that the meeting be adjourned at 7:09 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Scott Munsterman, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2017-0045,Version:1
Action to approve Volunteer 2017 Listing for Work Comp Coverage.
Summary:
Please review for approval the listing of Volunteers for City of Brookings for January 2017 and it is
the intent of the City Council to cover these volunteers for work comp purposes pursuant to SDCL 62-
1.5.1.The official volunteer list is on file at the City Clerk office.
Recommendation:
Staff recommends approval.
Attachments:
Volunteer list
City of Brookings Printed on 1/18/2017Page 1 of 1
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2017 CITY OF BROOKINGS VOLUNTEER LISTING
Brookings City Dakota Nature Park Volunteers
Jesse Alberts
Tanna Becker
Andrea Birchma
Shawna Broderick
Ben Carper
Keaha Fenwick
Hope Gauger
Austin Green
Tyler Hansen
Jordan Hilbert
Ross Julson
Aaron Knowdki
Kira Loftesness
Ben Margeson
Caleb McKinley
Carissa Metzger
Colleen Nelson
Justin Perry
Allison Smer
Taryn Ragels
Ian Rinken
Matthew Schmit
Paige Venard
Judy Vondruska
Brookings City Parks Volunteers
Joshua Homann
Craig Weber
Brookings City EdgeBrook Golf Course Volunteers
Youth
Madison Ammann
Adults
Sydney Bormann
Brianna Clemenson
Nathaniel Condelli
Raejean Gee
Greg Heiberger
Paige Meester
Doug Smith
Brookings City Fire Dept. Volunteers
Volunteer Firefighters
Major Anderson
Kurt Athey
Tim Austin
Kevin Banken
Alex Berkness
Derek Brown
Dan Bruna
Bret Christianson
Tom Coughlin
Mandi Cramer
Roger DeBates
Gary DeBeer
Tyler Frick
Monte Gummer
Tyler Hageman
Scott Hallan
Bill Hardin
Bob Heitkamp
Troy Herrig
Kevin Hilmoe
Dalton Holm
Dave Koch
Jim Kriese
Mike Lambertus
Brett Lawrence
Brandon Long
Joshua Mann
Lori Mergen
Dave Miller
Nick Oines
Dave Owens
Jeremy Paulsen
Keven Perry
Justin Redmond
Steven Rensink
Scott Rentschler
Jared Runge
Pastor Tim Rynearson (Fire Chaplain)
Rob Schuneman
Jeremy Scott
Michael Scott
Tabithia Scott
Austin Sechser
Darin Sinner
Luke Speakman
Brookings City Fire Dept. Volunteers – (continued)
Curt Teal
Nathan Vandersnick
Adam Vaux
Rainer Westall
Fabian Ysker
Fire Dept. Auxiliary Members
Cathy Bolzer
Sarita Hartmann
Leanne Banken
Tammy Bruna
Jen Christianson
Barb DeBeer
Sheila Gummer
Diane Kriese
Katie Lambertus
Jaque Mann
Debbie Perry
Deshawn Scott
Amber Vandersnick
Camrin Vaux
Brookings City Library Volunteers
Youth
Rebekah Bonnemann
Jenny Jin
Victoria Lippert
George Roy
Isla Roy
Luke Vanderzee
Alice Wimberly
Adults
Sandra Ballou
Dora Harste
Ellen Herrboldt
Mary McCaa
Norma Nielsen
Harriet Svec
Karen Sween
Mason Wheeler
Brookings City Police Dept. Reserve Unit
Mark Anawski
Justin Borns
Kevin Catlin
Rachel (Gacke) Holm
Steve Hougland
Kay Lindgren
Matt Luebbert
Jaque Mann
Joshua Mann
Jim McDaniel
Keven Perry
Ben Quam
Mark Reif
Michael Scott
Brookings City Landfill
Youth
Kaylyn Chapman
Asher Engelmann
Hannah Engelmann
Hailey Haines
Catherine Klein
Raymond Klein
Brayton Mack
Brinleigh Mack
Lane Thompson
Maddisyn Thompson
Andrew Weelborg
Matthew Weelborg
Adults
Beverly Chapman
Kim Ellingson
Alis Golombeski
Kenneth Larson
Scott Mack
Sonia Mack
Kathy Snook
Richard Snook
Dawn Weelborg
Brookings City Park & Recreation Volunteers
Nicholas Abegglen
Curtis Ahmann
Neil Andal
William Aylor
Chad Bachman
Ken Briggs
Andrea Boglic
Stefano Cezar Blatt
Jennifer Chandler
Christopher Cirillo
Joy Cordier-Jensen
Kaylee Cushing
Christa Damm
Eric Earley
David Falco
Todd Feige
Cindy Foerster
Jason Goertz
Scott Hallan
Seth Hansen
Shawn Hostler
Jeremie Houtman
Jason Hove
Joshua Huyck
Jeff Jacobson
Michael Jensen
Tylor Johnson
Melissa Kahler
Greg Kastner
Mark Kuechenmeister
Shane Kuehl
Jennifer Lacher-Starace
Jason Langland
Jodie Langland
Jeffrey Lee
Elizabeth McClemans
Kyle McCutcheon
Iasmin Monjardim Rosa
Paul O’Neil
Salil Purandare
Stacie Psyk
Graig Reicks
Kyle Sachs
Joe Schefers
Jonathan Schneider
Daniel Schulte
Joseph Schumacher
Robert Seeley
Brookings City Park & Recreation Volunteers - continued
Mike Starace
Annette Streich
Kevin Tetzlaff
Lisa Thompson
Michael Twedt
Jason Warne
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 17-010,Version:1
Action on Resolution 17-010, a Resolution declaring a 1995 Ford Pickup, a 1997 GMC Tandem Axle
Dump Truck, a 1998 Balderson Motorgrader Wing, and a 2003 Balderson Motorgrader Wing as
surplus property. (Street Dept.)
Summary:
The Street Department is scheduled to replace a pickup, tandem Axle Dump Truck, and two
motorgrader wings in the 2017 Capital Improvement Plan, and declare the replaced units, a 1995
Ford Pickup, a 1997 GMC Tandem Axle Dump Truck, a 1998 Balderson Motorgrader Wing, and a
2003 Balderson Motorgrader Wing, as surplus property for disposal.
Background:
Per the 2017 CIP, the Street Department’s 1995 Ford Pickup, 1997 GMC Tandem Axle Dump Truck,
1998 Balderson Motorgrader Wing, and 2003 Balderson Motorgrader Wing are scheduled to be
replaced.
Fiscal Impact:
Surplus sales revenue.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 1/19/2017Page 1 of 1
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Resolution 17-010
Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings Street Department:
One (1) 1995 Ford Pickup
Model F150
Serial Number 1FTEF15N8SLB46405
One (1) 1997 GMC Tandem Axle Dump Truck
Model C7
Serial Number 1GDS7H4M2VJ511352
One (1) 1998 Balderson Motorgrader Wing
Serial Number 3WL43052
One (1) 2003 Balderson Motorgrader Wing
Serial Number 74W00742
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell
same as surplus property; and
Whereas, the City Manager hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, South
Dakota, that this property be declared surplus property according to SDCL Chapter 6-
13.
Passed and approved this 24th day of January, 2017.
CITY OF BROOKINGS
_________________________________
Scott Munsterman, Mayor
ATTEST:
___________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2017-0067,Version:1
Action to cancel the February 21, March 21, and April 18 City Council Study Sessions.
Summary:
The following City Council Study Sessions are being cancelled: February 21, March 21, and April 18.
State Law requires official Council action to schedule or cancel a meeting.
A brief City Council Meeting will be required following the April 11th Municipal Election to canvass the
election results. Date to be determined. The Election Canvass must be held no later than April 18
(SDCL 9-13-24).
City of Brookings Printed on 1/19/2017Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2017-0068,Version:1
Action on Human Rights Commission student appointment.
Summary:
Mayor Scott Munsterman has submitted the following appointment recommendation for City Council
advice and consent:
Human Rights Commission
Number of positions:1
Term Length:1 year (term expires May 1, 2017)
Residency Requirement:Not required
The Human Rights Commission has the power to investigate alleging discrimination. Other programs
include:
·The study of the existence, character, causes and extent of discrimination in employment,
housing and public accommodations, property rights, education and public services.
·Advise and provide a forum for those subjected to unfair and discriminatory practices in the
City and County.
·Advise City officials concerning issues of discrimination.
·Conducting educational programs and disseminates information to further the committee’s
policy to eliminate discrimination in the city.
Mayor’s Recommendation:
1. Appoint Meagan Irvine-Miller
City of Brookings Printed on 1/19/2017Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2017-0062,Version:1
Presentation of annual Dr. Martin Luther King, Jr. Day Awards by the Brookings Human Rights
Commission.
In celebration of Dr. King’s birthday, the Brookings Human Rights Commission sponsored a poster
contest for elementary and intermediate school students and an essay contest for middle school and
high school students to help students reflect on Dr. King’s ideas and their impact on the community.
This year’s theme for the poster contest was “The Time Is Always Right To Do The Right Thing.”
The theme for the essay contest was “What is the significance of the National Museum of African
American History and Culture.”
Mayor Scott Munsterman will present the winners with their awards. All poster entries will be on
display at various downtown storefronts January 14th through the 28th, on the City of Brookings
website, and the City’s Government Channel (Mediacom and Swiftel Channel 9).
Grade K-1 - Poster
Crosby Skyberg
1st Place $25.00
Medary Elementary - Kindergarten
Teacher - Mrs. Acheson
Parents - Brad & Amy Skyberg
Sanhita Tummala
2nd Place $15.00
Dakota Prairie Elementary - Kindergarten
Teacher - Mrs. Carlson
Parents - Hemachand Tummala & Vijaya Gaddipati
Delilah Muckley
Honorable Mention
Dakota Prairie Elementary - 1st Grade
Teacher - Miss Lamp
Parents - Matt Ullom & Kayla McMichael
Lee Boltjes
Honorable Mention
Medary Elementary - Kindergarten
Teacher - Mrs. Acheson
Parents - Lyle & Maria Boltjes
Grace Romsa
Honorable Mention
st
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File #:ID 2017-0062,Version:1
Dakota Prairie Elementary - 1st Grade
Teacher - Miss Lamp
Parents - Bryan & Katelyn Romsa
Grade 2-3 - Poster
Olivia Hove
1st Place $25.00
Dakota Prairie Elementary - 3rd Grade
Teacher - Ms. Rounds
Parents - Jason & Laura Hove
Anika Hooda
2nd Place $15.00
Medary Elementary - 3rd Grade
Teacher - Mrs. Bortnem
Parents - Davender & Ritu Hooda
Bryce Redlinger
3rd Place $10.00
Dakota Prairie Elementary - 3rd Grade
Teacher - Miss Johnson
Parents - Bradley & Marisa Redlinger
Jase Bauer
Honorable Mention
Dakota Prairie Elementary - 3rd Grade
Teacher - Mrs. Hove
Parents - Ryan & Jen Bauer
Sam Caugherty
Honorable Mention
Dakota Prairie Elementary - 3rd Grade
Teacher - Miss Johnson
Parents - Jim & Janean Caugherty
Sydney Stoel
Honorable Mention
Hillcrest Elementary - 2nd Grade
Teacher - Mrs. Ballis
Parents - Mark & Amy Stoel
Grade 4-5 - Poster
Kennedy Nemitz
1st Place $25.00
Camelot Intermediate School - 4th Grade
Teacher - Mrs. Stoltenberg
Parents - Mike & Julie Nemitz
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File #:ID 2017-0062,Version:1
Dinithi Senevirathne
2nd Place $15.00
Camelot Intermediate School - 4th Grade
Teacher - Mrs. Dobbs
Parents - Nirosh & Dilmini Senevirathne
James Dahl
3rd Place $10.00
Camelot Intermediate School - 4th Grade
Teacher - Mrs. Stoltenberg
Parents - Kyle & Becki Dahl
Essay - Middle School
Aditya Tummala
1st Place $100.00
Mickelson Middle School - 7th Grade
Teacher - Mr. Schneider
Parents - Hemachand Tummala & Vijaya Gaddipati
Isha Hooda
2nd Place $75.00
Mickelson Middle School - 8th Grade
Teacher - Mrs. Pierson
Parents - Davender & Ritu Hooda
Tristina Ting
3rd Place $50.00
Mickelson Middle School - 8th Grade
Teacher - Mr. Palmer
Parents - Francis & Angeline Ting
Prasoon Kharel
Honorable Mention
Mickelson Middle School - 8th Grade
Teacher - Mr. Larson
Parents - Parashu Kharel & Kala Sharma Kharel
Essay - High School
Cynthia Campbell
1st Place $100.00
Brookings High School - 9th Grade
Teacher - Mrs. Klinker
Parents - Daniel & Kathleen Campbell
Joseph Park
2nd Place $75.00
Brookings High School - 9th Grade
Teacher - Mrs. Klinker
City of Brookings Printed on 1/19/2017Page 3 of 4
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File #:ID 2017-0062,Version:1
Parents - Kunsoon Park
Attachments:
2017 Press Release - Winners Announced
City of Brookings Printed on 1/19/2017Page 4 of 4
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Brookings Human Rights Commission
City of Brookings
520 3rd St., Suite 230 / PO Box 270
Brookings, SD 57006
phone (605) 692-6281
fax (605) 692-6907
January 9, 2017
FOR IMMEDIATE RELEASE For more information contact:
Shari Thornes, Brookings City Clerk, 692-6281
Dr. Martin Luther King, Jr. – Poster & Essay Contest Winners
In celebration of Dr. King’s birthday, the Brookings Human Rights Commission sponsored a
poster contest for elementary and intermediate school students and an essay contest for
middle school and high school students to help students reflect on Dr. King’s ideas and their
impact on the community. This year’s theme for the poster contest was “The Time Is Always
Right To Do The Right Thing.” The theme for the essay contest was “What is the significance of
the National Museum of African American History and Culture.”
Mayor Scott Munsterman will present the winners with their awards at the City Council
meeting on Tuesday, January 24, 2017, at 6:00 p.m. All poster entries will be on display at
various downtown storefronts January 14th through January 28th, on the City of Brookings
website (www.cityofbrookings.org), and the City’s Government Channel (Mediacom and Swiftel
Channel 9).
Grade K-1 - Poster
Crosby Skyberg
1st Place $25.00
Medary Elementary – Kindergarten
Teacher – Mrs. Acheson
Parents – Brad & Amy Skyberg
Sanhita Tummala
2nd Place $15.00
Dakota Prairie Elementary – Kindergarten
Teacher – Mrs. Carlson
Parents – Hemachand Tummala & Vijaya Gaddipati
Delilah Muckley
Honorable Mention
Dakota Prairie Elementary – 1st Grade
Teacher – Miss Lamp
Parents – Matt Ullom & Kayla McMichael
Lee Boltjes
Honorable Mention
Medary Elementary – Kindergarten
Teacher – Mrs. Acheson
Parents – Lyle & Maria Boltjes
Grace Romsa
Honorable Mention
Dakota Prairie Elementary – 1st Grade
Teacher – Miss Lamp
Parents – Bryan & Katelyn Romsa
Grade 2-3 - Poster
Olivia Hove
1st Place $25.00
Dakota Prairie Elementary – 3rd Grade
Teacher – Ms. Rounds
Parents – Jason & Laura Hove
Anika Hooda
2nd Place $15.00
Medary Elementary – 3rd Grade
Teacher – Mrs. Bortnem
Parents – Davender & Ritu Hooda
Bryce Redlinger
3rd Place $10.00
Dakota Prairie Elementary – 3rd Grade
Teacher – Miss Johnson
Parents – Bradley & Marisa Redlinger
Jase Bauer
Honorable Mention
Dakota Prairie Elementary – 3rd Grade
Teacher – Mrs. Hove
Parents – Ryan & Jen Bauer
Sam Caugherty
Honorable Mention
Dakota Prairie Elementary – 3rd Grade
Teacher – Miss Johnson
Parents – Jim & Janean Caugherty
Sydney Stoel
Honorable Mention
Hillcrest Elementary – 2nd Grade
Teacher – Mrs. Ballis
Parents – Mark & Amy Stoel
Grade 4-5 - Poster
Kennedy Nemitz
1st Place $25.00
Camelot Intermediate School – 4th Grade
Teacher – Mrs. Stoltenberg
Parents – Mike & Julie Nemitz
Dinithi Senevirathne
2nd Place $15.00
Camelot Intermediate School – 4th Grade
Teacher – Mrs. Dobbs
Parents – Nirosh & Dilmini Senevirathne
James Dahl
3rd Place $10.00
Camelot Intermediate School – 4th Grade
Teacher – Mrs. Stoltenberg
Parents – Kyle & Becki Dahl
Essay – Middle School
Aditya Tummala
1st Place $100.00
Mickelson Middle School – 7th Grade
Teacher – Mr. Schneider
Parents – Hemachand Tummala & Vijaya Gaddipati
Isha Hooda
2nd Place $75.00
Mickelson Middle School – 8th Grade
Teacher – Mrs. Pierson
Parents – Davender & Ritu Hooda
Tristina Ting
3rd Place $50.00
Mickelson Middle School – 8th Grade
Teacher – Mr. Palmer
Parents – Francis & Angeline Ting
Prasoon Kharel
Honorable Mention
Mickelson Middle School – 8th Grade
Teacher – Mr. Larson
Parents – Parashu Kharel & Kala Sharma Kharel
Essay – High School
Cynthia Campbell
1st Place $100.00
Brookings High School – 9th Grade
Teacher – Mrs. Klinker
Parents – Daniel & Kathleen Campbell
Joseph Park
2nd Place $75.00
Brookings High School – 9th Grade
Teacher – Mrs. Klinker
Parents – Kunsoon Park
Middle School Essay
1st Place
Aditya Tummala
What is the significance of
the National Museum of African American History and Culture?
Past… We can’t alter it. Future… We don’t know what it is. That leaves us with the present.
Then why do we need to learn about past? What is the significance of learning history? The
topic: “What is the significance of The African American Museum of History and Culture” fits
well into this question. Hopefully, by the end of this essay, I will be able to convince you that
learning African American history and culture is necessary to shape this nation into a
harmonious society.
African American history is a very significant subject that shouldn’t be undermined, as it is
currently. Black history is often thought of as only slavery. In reality, black history is a mosaic of
brutality, tragedy, faith, loyalty, and SUCCESS. As a 7th grade student who had learned history
for the last four years, I could very easily name a more than a handful of people with European
Heritage that contributed to the growth of our country, but unfortunately, I couldn’t do the
same with ease for African American people, even though their contribution cannot be
neglected. I strongly feel that it is unfair we learn about the French Revolution, or even the
Russian Revolution while the curriculum in many states doesn’t require Black history to be
taught. Studies show that 15 out of the 50 states fail to teach black history adequately, while
five states do not even have black history in curriculum.
Due to lack of this authentic education, unfortunately, many children and adults stereotype
African Americans to have very negative ways of life. Some say they are lazy and don’t work.
Others say that they depend and take support from the government. Some more say that they
significantly contribute to crime. Not only such miseducation leads to prejudice, but
importantly, it also imbued a sense of shame and inadequacy in African American people that
needs several generations to undo. African Americans currently are unfairly discriminated
amongst the civilians. Because of this discrimination, some children neglect a good education.
For this reason and many others, miseducation leads to neglect and ignorance. Are their
contributions to the society only negative? All the Olympic laurels that the country received,
new genres of music that we enjoy (Jazz, blues, hip-hop); how can we forget. Do not ignore the
fact that that many African Americans put their lives in line to protect the people of this
country: as firefighters, police, or soldiers. Feel proud about Jesse Owens, Harriet Tubman, Dr.
Martin Luther King Jr, Mohammed Ali and many more.
In my opinion, a critical way to combat the monster of racism is to use education as a weapon.
Education to the younger generation could be delivered in two ways: through curriculum, or
through museums. History often has different shades based on the lenses it is seen through.
The African American museum of History and Culture is a very important museum that reveals
the truth through African Americans’ lenses. In this museum, we can learn about the way their
ancestors shaped the world for today’s generation. I believe it is very important for people to
learn about African American’s struggles and victories through artifacts and items. It helps us
understand what happened and most importantly, why it happened. It also teaches how we
overcame these adversities as a nation. Mainly, they serve to help future generations
comprehend their past history and recognize the achievements of those who came before
them. Museums also guarantee understanding and appreciation for various groups and cultures
and their social interactions. Importantly, museums provide a primary source of information.
The perception you get of a secondary sources such as social media, friends opinions, blogs, or
even the news, could be completely different and often misleading.
Visiting African American Museum of History and Culture helps the cause of curbing racism and
create a harmonious society in many ways. Such visits facilitate conversations about
uncomfortable racial issues amongst children and also their household. These conversations will
be based on facts rather than myths or stereotypical comments. Such continuous conversations
on multiple platforms are critical for changing the perception of the nation. These visits also
encourage people to acknowledge the pain that people have gone through in the past and also
appreciate the contributions of African Americans to the society. Some might say that the
museum reopens the wound for African Americans, but I strongly disagree. I believe that it adds
a positive impact by learning how our predecessors progressed through adversaries with peace
and non-violent means. The museum assists in healing the wound that was created in the slave
momentum. In educational terms, going to a museum can bring what is taught in schools to life,
by seeing artifacts or paintings for example.
In conclusion, I affirm in the quote by George Washington Carver, “Where there is no vision,
there is no hope”. Most people don’t believe that the world will change, but the people who
changed the world, always believed in change. Museums are mirrors of the past. Always carry
lessons and inspirations from the past, implement in present, believe in yourself and change the
future for the better.
Middle School Essay
2nd Place
Isha Hooda
"What is the significance of
the National Museum of African American History and Culture?"
The National Museum of African American History and Culture is located in the National Mall
of Washington, D.C. It took almost 13 years to complete the museum. This museum shows us
the life of African Americans back then, represents powerful stories from the past, and how
African Americans contributed to the formation of America. This museum represents about
3,700 objects and contributions of many African Americans leaders like Martin Luther King Jr.,
Harriet Tubman, Frederick Douglas and Abraham Lincoln. Today, their contribution has made
our country a successful democracy with diverse cultures and a free country for everyone to
cherish a long earned freedom. The museum reminds us about the difficulties, hardships and
challenges our leaders and common men of African American civilizations had to face. This
museum is significant to me because it explains African American History, and their leaders,
through the eyes of African Americans. The significant objects in this museum are old evidences
of African American History, documents indicating how life was back then, and how these
slaves had to escape their fears and move on. Now let us get started with our journey through
time at the National Museum of African American History and Culture.
The museum has some pictures of Martin Luther King Jr. getting arrested while fighting against
segregation and racial discrimination. Martin wrote his speech ul have a dream" when he was in
jail. African Americans admire him and did a memorial march to honor him after his death in
1968. Museum shows pictures of people writing on posters, {{Honor King; End Racism". The
museum has many pins and posters, and one of them has his famous quote "Injustice anywhere
is threat to justice everywhere. "Martin leaves a legacy behind that he has a dream and it is still
not complete because there is still segregation and racial discrimination in the world that we
need to put an end to in schools, communities, not only in the United States, but in the world.
Harriet Tubman is a great inspiration, who led over 300 slaves to freedom. The museum has
the silverware Harriet Tubman used, to show how tough life she lived when she was a slave,
pictures of groups she made to follow the path to freedom, documents, a shawl that queen
Victoria gave her. When we look at all these objects we see how determined life Harriet
Tubman lived and risked her life for our nation to become a better and free country.
“The Great Emancipator", Abraham Lincoln, was the 26th President of United States. He is the
one who wrote the Gettysburg address, and abolished slavery. When we look at this brave
president it inspires me to be a strong leader like President Abraham Lincoln.
Rosa Parks played a major role in the fight for African Americans. Rosa Parks and Martin Luther
King Jr. marched together. She inspires us today to stand up for our rights and refuse to give up
the way Rosa refused to give her seat, which was reserved for white people. The museum has a
dress that she sewed, and her pictures with Martin Luther King Jr.
The National Council of Negro Woman's mission was to lead, develop and advocate for African
American Woman who support their families and communities. They fought for their jobs, right
to vote and anti- lynching legislations. This gave black woman energy and power in their mind
so they could fight for what they want. This group still exists and its national headquarters is in
Washington, DC. The museum has many objects like membership list of the council,
photographs, documents, programs, reports, and their pictures in the newspaper. This signifies
that there can be still changes made in the world to make the world a better place, and the
council is putting their hands in it today.
Historical evidences from the museum gives us an insight into the path of progressive freedom,
racial liberation and social integration. We have come a long way to cherish the freedom we
enjoy today. This museum is significant for all of us to observe that how our social fabric has
transformed from a divided society into a united nation in last century. The pictures, artifacts
and documents from the museum speak of the sacrifices done by our leaders, determination
and courage displayed by them to bring the change we see today.
Despite of all those sacrifices and efforts by our African American leaders, today we see a huge
spike in incidents of racial discrimination, racial division and hate crimes in our nation and
around the world. Racial and religious intolerance is at its peak around the world. During the
2016 president election, a divisive campaign has fostered xenophobia and islamophobia into
our society. At this stage we should realize that our leaders single out groups of Americans
negatively and then expect not to have any ramification as a result of that. It is very troubling
for the democratic system of our country and the society.
We all should unite and try to integrate different cultures, colors and races into our society and
learn a lesson from the historic artifacts, objects and leaders from the museum. We, as the
youth of the nation should work towards a better world, free of racial discrimination, slavery,
and religious tolerance. We all know that it is Hercules's task to integrate multiple races,
religions and cultures, existing in our country and world today. As leaders of future
generations, let's spread a message to bring unity by accepting diversity as an order of life.
Middle School Essay
3rd Place
Tristina Ting
"What is the significance of
the National Museum of African American History and Culture?"
The United States of America. The land of opportunity. A country where everyone is
welcomed. But to many African Americans throughout the course of our history, there didn’t
seem like there was much opportunity for them. Over the last century, our world has changed
dramatically, in both big and small ways. We remember these changes in the world and in our
country when we visit monuments, memorials, and museums, most of which are located in the
nation’s capital, Washington D.C. One of those museums is the National Museum of African
American History and Culture, which was recently opened this year in September.
The National Museum of African American History and Culture, or the N.M.A.A.H.C.,
illustrates and reminds visitors of the segregation that countless African Americans faced
because of the color of their skin. Inside the N.M.A.A.H.C. are artifacts, as well as stories that
portray the lifestyle that African Americans had to go through, from being sold into slavery to
being refused service at a restaurant, as well as exhibits of famous African American singers,
athletes, musicians, TV stars, and civil rights activists. The N.M.A.A.H.C. plays a significant role
in showing America part of the extensive past of our country.
Yet another reason why the N.M.A.A.H.C. is important is because the museum is inspiring, as
well as moving. The history that the museum holds motivates others to go and see if they might
have a piece of history hidden in the attic of their house. In a likewise manner, other Americans
and visitors could be inspired to make a difference in the world, as they toured the museum
and saw the exhibits of the many people who fought for change and equal rights in our formerly
prejudiced country.
Many people think the civil rights movement is a topic of the past. Yet today, we still
experience conflicts, rivalries, and prejudice against different groups of people. The saying Black
Lives Matter has emerged after the shooting of an African American teenager by a white police
officer in Ferguson, Missouri. Since then, other fatal shootings in similar scenarios have
occurred. Parts of our society are convinced that whites are against African Americans.
However, this is only a misconception that is created by both sides. Based on race, religion, and
nationality, these misconceptions are formed, only to spark more distrust within our society.
The museum’s possibilities are endless in what it could achieve. It could heal gaps in our society
and forge better understandings of each other. It could educate people to give them a better
idea of American history and culture. It could change the perspective on what Americans see in
not just African Americans, but in other cultures and societies in the world. President Barack
Obama once said, “Change will not come if we wait for some other person or some other
time. We are the ones we’ve been waiting for. We are the change that we seek.” By seeing the
exhibits in the museum, visitors can begin to accept or tolerate changes made in our country,
and be knowledgeable in the choices they make.
By informing and inspiring visitors of the N.M.A.A.H.C., America can be changed for the better.
Compelling guests to take charge in the choices that they make, the N.M.A.A.H.C. is important
in telling the story of America’s history and culture. The museum is significant not only to
African Americans, but to other Americans of different races too.
Middle School Essay
Honorable Mention
Prasoon Kharel
“What is the Significance of
the National Museum of African American History and Culture?”
“As Americans, we rightfully passed on the tales of the giants who built this country; who led
armies into battle and waged seminal debates in the halls of Congress and the corridors of
power. But too often, we ignored or forgot the stories of millions upon millions of others, who
built this nation just as surely, whose humble eloquence, whose calloused hands, whose steady
drive helped to create cities, erect industries, build the arsenals of democracy.” These words
spoken by President Barack Obama on September 24, 2016, the opening day of the NMAAHC,
tell us a lot about one building.
The National Museum of African American History in Washington, D.C tells a deep story of
the United States. The story of millions that most people forgot. The museum provides an
opportunity for those interested in learning about African American culture and history,
reminding us to remember those who helped to build this country. Most importantly, to give us
a fuller picture of what it means to be an American.
The stories this museum tells are astounding. Many of those stories unfortunately aren’t
pleasant. The story of the donor is no different. The donor of the museum, Joan Trumpauer,
attended the funeral for three out of the four girls killed in the 16th Street Baptist Church
bombing, Addie Mae Collins, Cynthia Wesley, Carole Robertson, and Carol Denise McNair.
There is a memorial for those four girls in the museum.
Even though there are a lot of sad and depressing truths about our past showcased at the
museum, there are also great things. Exhibits feature innovators, visionaries, and history makers
who helped shape this great nation. The museum is a standing reminder that struggle will lead
to success. The great leaders of the Civil Rights Movement, such as Dr. King, have an inspiring
story of having a desire for change so great that they were willing to do anything for that
change.
Everything you would need to know about the history and culture of African Americans is at
the museum. This is a great building that stands like a beacon of hope, African Americans gained
freedom from the wretched stereotypes and discrimination of the past. It really goes to show
how far we have come as society. This museum teaches us with the tales of the slave, the civil
rights activist, and the followers of the belief that peace and love would win over violence and
hate. The terrible truths of the Middle Passage of the Triangle trade and the slave trade. The
museum enriches us about African American culture and the struggle for freedom and civil
rights. The feeling of euphoria from the March on Washington to the crushing reality of the
Birmingham church bombing. All those events and facts help us understand who we are and tell
a richer and fuller story of America.
I believe that the museum is truly great. It shows us how far we’ve come from the original
meaning of “all men are created equal” to the true one that stands today. Struggles and conflict
still go on today, but if we can be dedicated enough, if we can have that desire like Dr. King’s
for change, then we can have a better society. We have come a long way from our terrible
past, and I believe with the museum being a step further, we can only go forward from here.
High School Essay
1st Place
Cynthia Campbell
A Comparison of the NMAAHC and King’s Philosophies
In a way, the National Museum of African American History and Culture (NMAAHC) is just like
Dr. Martin Luther King, Jr. and his ideas and philosophies. Like Dr. King, the NMAAHC shows
that African American people and their history are just as important as other races’. Dr. King
believe that all people are equal and he aimed to inform others of his position. The museum
does this and more by showing the history of the injustices that the African Americans faced.
Dr. Martin Luther King, Jr., embraced the idea of equality for all people and he had very specific
ideas on how to achieve it. The museum actually follows many of Dr. King’s philosophies.
According to The King Center, he created what he called the “Six Steps of Nonviolent
Change.” The first step is information gathering. The museum fulfilled this step by collecting
over 36,000 artifacts to showcase. The second step is education. The museum follows this step
by exhibiting information and artifacts and educating those who visit about African American
struggles in history. The third step is personal commitment. The museum offers ways for the
general public to support and commit to further advancement of the museum. Employees are
also committed to making the museum the best it can be for the public. The fourth step is
discussion and negotiation. The museum provides a great place to explore and discuss the
injustices of racism and the everyday struggles that these people went through. The fifth step is
direct action. America took action against racism and disrespect to this race when they built
the museum. The sixth and final step is reconciliation. The museum maintains a friendly
atmosphere and asks that all people respect one another. Whether the representation of King’s
Philosophies was intended or not, the museum represents them well and shows the importance
of this group’s history.
African Americans have been an important part of American history since the Europeans
arrived in North America. Along with all other immigrants, the African Americans brought their
knowledge, culture, traditions, history, religion, styles, foods, stories and more. Unfortunately,
they had problems sharing these things with other races. The white race considered themselves
superior to all people of color. The white race’s actions demonstrated their belief that white
culture was better and more important the other races’. That, by definition, is racism.
Dr. Martin Luther King, Jr., once said, “[Racism] is the absurd dogma that one race is
responsible for all the progress of history and alone can assure the progress of the future.” The
NMAAHC shows that this absurd dogma is wrong. The museum has displays that show that
African Americans did contribute to progress in American history. Not only that, but every
time the museum adds something new, it shows that African Americans are still contributing to
future progress of our country.
In conclusion, the museum fulfills many of Dr. King’s philosophies and hopes for justice and
equality. Dr. King fought for respect for all and the museum shows it through exhibiting
artifacts of history and culture. The museum also shows the pride Americans take in the
diversity within our country. The museum provides no place for racism in the museum nor out
in society. It proudly displays the history and culture of African Americans. Lastly, it presents
African Americans as the important historical contributors that they are. They deserve respect
for all they have accomplished for America.
High School Essay
2nd Place
Joseph Park
"The Importance of the National Museum of African American History and Culture"
As a young adolescent, I really had no idea about what the world had in stock for me.
Whether my future included peril or success, being oblivious to each new day became routine.
Growing up was another story; in middle school, racism was common in small amounts here
and there. However, most comments were directed towards African Americans. I didn't mind
at the time and did not favor any opinion, but now, reflecting on what cruel statements my
peers had said, I realize they had a much deeper meaning than what I had ever expected. The
problem was that these people did not know that what they were saying was bad. Once a
friend of mine said that the human race was not born with racism; they were taught. I find this
to be true, which leads to the theme of this whole essay. The question, "What is the
significance of the National Museum of African American History and Culture?" is a subtle
question but makes one want to find out the true meaning of that statement. Multiple figures in
the past have fought for rights (mainly freedom) but some were of enough importance to be
included in this museum. Some, such as Harriet Tubman, Rosa Parks, and George Washington
Carver definitely had their significant moments in history where they impacted the situation of
the African American people at the time. Until people like them came along, this specific race
was in quite the predicament. However, I want to focus on one particular individual that
arguably made one of the largest impacts in history on this certain section of the past. You see,
Dr. Martin Luther King. Jr. diligently worked until he got thrown into jail and even after he was
set free continued to fight for equality for his race. The National Museum of African American
History and Culture reflects the actions of people like him. Without it, some of the actions that
certain people worked hard to achieve would soon be forgotten. Some conductors of the
Underground Railroad or someone else along those lines could be reduced to just a footnote in
history. However, I personally believe that it might have an even more profound meaning.
Despite the fact that my assumption might be incorrect, I feel as if this has to be said. There
could be the slightest possibility that behind the amazing displays there could be a grim warning
reminding people of any other race of the peril African Americans had to go through to get this
far in society. However, I think it would be more of a friendly warning than a threat so that
people could easily remember without feeling nervous or pressured to do the right thing.
Overall, regardless of other peoples' beliefs, I feel that making this museum was the good
thing to do. Every day that I wake up and take my first breath, someone else in the world has
taken their last. This fact motivates me to do something else to impact our society in the short
amount of time we have on earth. Daily the human race is changing, and for the better or for
the worse, I intend to work to make an even larger change.
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 17-006,Version:1
Action on Resolution 17-006, a Resolution authorizing Change Order No. 1 (Final) for 2016-07STI
Asphalt Concrete Freight on Board Project; Bowes Construction, Inc.
Summary:
This resolution will approve Change Order No. 1 (Final) for 2016-07STI Asphalt Concrete Freight on
Board Project.
Background:
This project is the Annual Street Maintenance Project that provides the asphalt patching material the
Street Department picks up at the plant to repair patches throughout the City. This project has been
completed and is ready to be closed out. This resolution will adjust the plan quantities to as-built
quantities, for an increase of $19,171.77 to the contract. The increase was due to large size and
deterioration of the 2016 chip seal area. There is no change to the contract completion date. The
change order is summarized below:
Original Contract Price:$54,950.00
Change from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$54,950.00
Increase of this Change Order (No. 1 Final):$19,171.77
Contract Price incorporating this Change Order:$74,121.77
Fiscal Impact:
There will be an increase of $19,171.77 to the contract
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 1/18/2017Page 1 of 1
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Resolution 17-006
A Resolution Authorizing Change Order No. 1 (Final), for
2016-07STI Freight On Board Project; Bowes Construction Inc.
Be It Resolved by the City Council that the following change order be allowed for 2016-
07STI Freight on Board Project:
Construction Change Order Number 1 Final
Adjust estimated bid quantities to “as-built” quantities for a total increase of $19,171.77
to close out the project.
Passed and approved this 24th day of January, 2017.
CITY OF BROOKINGS
_________________________
Scott Munsterman, Mayor
ATTEST:
____________________________
Shari Thornes, City Clerk
2016-07STI ASPHALT CONCRETE FREIGHT ON BOARD (FOB)
BOWES CONSTRUCTION INC.: CHANGE ORDER NO. 1 FINAL
BOWES CHANGE
ITEM WORK OR MATERIAL UNITS PLAN CONSTRUCTION EXTENSION FINAL FINAL ORDER
NO. QUANTITY BID PRICES QUANTITIES COST COST
1 ASPHALT CONCRETE CLASS D, TYPE 1 TON 25.0 $22.00 $550.00 0.000 $0.00 -$550.00
2 ASPHALT CONCRETE CLASS E, TYPE 1 & E2 TON 200.0 $24.00 $4,800.00 154.115 $3,698.76 -$1,101.24
3 ASPHALT CONCRETE CLASS G, TYPE 1 TON 25.0 $26.00 $650.00 0.000 $0.00 -$650.00
4 ASPHALT CONCRETE CLASS G, TYPE 1 or 2 85% QUARTZITETON 25.0 $28.00 $700.00 31.245 $874.86 $174.86
5 ASPHALT CONCRETE CLASS G, TYPE 2 TON 25.0 $26.00 $650.00 0.000 $0.00 -$650.00
6 ASPHALT CEMENT TON 70.0 $420.00 $29,400.00 85.580 $35,943.60 $6,543.60
7 ASPHALT TACK COAT TON 10.0 $600.00 $6,000.00 8.010 $4,806.00 -$1,194.00
8 ASPHALT CLASS HR TON 300.0 $22.00 $6,600.00 1309.025 $28,798.55 $22,198.55
9 ASPHALT CLASS Q TON 200.0 $28.00 $5,600.00 0.000 $0.00 -$5,600.00
SUBTOTAL $54,950.00 $74,121.77 $19,171.77
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 17-012,Version:1
Action on Resolution 17-012, a Resolution Awarding Bids on Brookings Arts Council (Carnegie
Building) Renovation Project to Visions Construction Group of Tea, SD.
Summary:
The 101-year-old Carnegie building, home of the Brookings Arts Council, and also known as the
Community Cultural Center for more 40 years, is receiving some much needed upgrades. The
contractor will undertake a major mechanical (HVAC) and electrical system overhaul. The building will
be outfitted with a roof-top ground-mounted HVAC unit and new electrical service to support the
growing needs of the Arts Council. A new ADA compliant bathroom will also be constructed to
accommodate the needs of all patrons. Hardwood flooring (main gallery) and various other finishes
will complete the renovation work for this project.
Background:
This building has a long history of arts and groups and the current environment to facilitate
meaningful interaction is not conducive for their operation. Overtime, building systems and equipment
have deteriorated prompting the need for new upgrades.
The bid letting for this project was held on Tuesday, December 20, 2016 and the City received the
bids as shown on the attachment. The City recommends awarding the bid to Vision Construction
Group for the low base bid and all five alternates for the low bid price of $312,515.00 and the unit
price of $33.00/square foot for plaster repair.
Fiscal Impact:
A generous donor has committed to 2/3 of total funding for the project, which is estimated at
approximately $481,000. The City has budgeted $175,000 for the City’s share of the project.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Bid Tab
City of Brookings Printed on 1/18/2017Page 1 of 1
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Resolution 17-012
Resolution Awarding Bids on Brookings Arts Council Renovations Project
Whereas, the City of Brookings opened bids for the Brookings Arts Council Renovations
on Tuesday, December 20, 2016 at 1:30 pm at the Brookings City & County
Government Center; and
Whereas, the City of Brookings has received the following bids for the Brookings Arts
Council Renovations project: Rangel Construction Company: Base Bid - $327,000.00,
Alt. 1 - $1,800.00, Alt. 2 - $6,800.00, Alt. 3 - $11,500.00, Alt. 4 - $4,600.00, Alt. 5 -
$1,500.00, Unit Price for Plaster Repair - $7.28/SF; Tellinghuisen Construction: Base
Bid - $306,000.00, Alt. 1 - $3,240.00, Alt. 2 - $5,300.00, Alt. 3 - $11,700.00, Alt. 4 -
$4,330.00, Alt. 5 - $500.00, Unit Price for Plaster Repair - $7.30/SF; Visions
Construction Group Inc. Base Bid - $288,000.00, Alt. 1 - $1,785.00, Alt. 2 - $5,150.00,
Alt. 3 - $11,800.00, Alt. 4 - $4,530.00, Alt. 5 - $1,250.00, Unit Price for Plaster Repair -
$33.00/SF; Mills Construction: Base Bid - $328,400.00, Alt. 1 - $1,480.00, Alt. 2 -
$4,885.00, Alt. 3 - $11,800.00, Alt. 4 - $4,570.00, Alt. 5 - $300.00, Unit Price for Plaster
Repair - $7.63/SF; Clark Drew Construction: Base Bid - $311,700.00, Alt. 1 -
$2,700.00, Alt. 2 - $5,400.00, Alt. 3 - $12,600.00, Alt. 4 - $5,000.00, Alt. 5 - $625.00,
Unit Price for Plaster Repair - $14.01/SF; Peska Construction: Base Bid - $387,465.00,
Alt. 1 - $3,255.00, Alt. 2 - $7,102.00, Alt. 3 - $18,752.00, Alt. 4 - $7,040.00, Alt. 5 - no
bid, Unit Price for Plaster Repair - $12.00/SF; WS Construction Management: Base Bid
- $306,037.00, Alt. 1 - $2,800.00, Alt. 2 - $7,078.00, Alt. 3 - $14,025.00, Alt. 4 -
$4,682.00, Alt. 5 - $2,300.00, Unit Price for Plaster Repair - $12.00/SF.
Now Therefore, Be It Resolved that the total low base bid and bid alternates of
$312,515.00 and unit price of $33.00 per square foot for plaster repair from Visions
Construction Group Inc. be accepted.
Passed and approved this 24th day of January, 2017.
CITY OF BROOKINGS
________________________________
Scott Munsterman, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
BID TABULATIONPROJECT:JLG 16015 - Brookings Arts Council RenovationsBID TIME:12/20/2016 1:30pmList Addendas issued:Addedum 01 dated 161214Addedum 02 dated 161216ContractorsBid Bond/SecurityAcknowledged Addendum #1Acknowledged Addendum #2Base Bid Alternate #1 - wood floor in office 105 Alternate #2 - window shades Alternate #3 - casework in room 014 Alternate #4 - casework in room 012 Alternate #5 - new inerior signage Unit Price for plaster repair: $/SF Comments: GENERAL CONSTRUCTION (single prime)Rangel Construction Companyxx x327,000.00$ 1,800.00$ 6,800.00$ 11,500.00$ 4,600.00$ 1,500.00$ 7.28$ Tellinghuisen Constructionxx x306,000.00$ 3,240.00$ 5,300.00$ 11,700.00$ 4,330.00$ 500.00$ 7.30$ Visions Construction Groupxx x$ 288,000.00$ 1,785.00$ 5,150.00$ 11,800.00$ 4,530.00$ 1,250.00$ 33.00Mills Constructionxx x328,400.00$ 1,480.00$ 4,885.00$ 11,800.00$ 4,570.00$ 300.00$ 7.63$ Clark Drew Constructionxx x311,700.00$ 2,700.00$ 5,400.00$ 12,600.00$ 5,000.00$ 625.00$ 14.01$ Peska Constructionxx x387,465.00$ 3,255.00$ 7,102.00$ 18,752.00$ 7,040.00$ no bid12.00$ WS Construction Managementxx x306,037.00$ 2,800.00$ 7,078.00$ 14,025.00$ 4,682.00$ 2,300.00$ 12.00$ ALTERNATES
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 17-001,Version:2
Public Hearing and Action on Ordinance 17-001, an Ordinance pertaining to a Conditional Use Permit
for a commercial dog kennel on Colburn Tract of the Colburn-Hind Subdivision and Lot 2, Stewart’s
Addition (also known as 230 US Highway 14 Bypass).
Summary:
The applicant is requesting a conditional use permit to establish a commercial dog kennel in an
Agricultural A District.
Background:
The 17.17 acre property is located along US Highway 14 directly south of Northern Border Pipeline
Company. The general area includes a mix of industrial and agricultural land with some limited
residential to the northwest. The ordinance requires a conditional use permit to operate a kennel on
Agricultural zoned land.
Section 94-282 states that kennels shall be located in areas where the noise generated by such use
would not be a nuisance or detriment to adjacent properties. A fence separating the kennel operation
from the adjacent properties shall be required. Kennels within 400 feet of a residential district are not
allowed.
In this case, the kennel is located over 800 feet away from the nearest residence and the property is
fenced. The owner is proposing to use an existing outbuilding for the kennel operation.
A conditional use is defined as a use which, because of its unique or varying characteristics, cannot
be properly classified as a permitted use in a particular district. After due consideration, as provided
in this chapter, of the impacts of such use upon neighboring land and of the public need for the
particular use at a particular location, such conditional use may or may not be granted.
Planning Commission Recommendation:
The Planning Commission voted 9-0 to recommend approval of the conditional use permit with
conditions to limit the number of dogs to 20, comply with city signage regulations, and comply with
City health and sanitation regulations.
Attachments:
Ordinance
Planning Commission Minutes Excerpt
Notice
Application
Aerial Map
Area Map
City of Brookings Printed on 1/19/2017Page 1 of 1
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Ordinance 17-001
An ordinance pertaining to an application for a Conditional Use
for a Commercial Dog Kennel in the Agricultural A District
Be It Ordained by the governing body of the City of Brookings, South Dakota that said
Conditional Use shall be approved for a Commercial Dog Kennel on Colburn Tract of
the Colburn-Hind Subdivision and Lot 2, Stewart’s Addition, also known as 230 US
Highway 14 Bypass, with the following conditions:
1. Not to exceed 20 dogs
2. Comply with the City signage regulations
3. Comply with City health and sanitation regulations
All sections and ordinances in conflict herewith are hereby repealed.
First Reading:January 10, 2017
Second Reading:January 24, 2017
Published:January 27, 2017
CITY OF BROOKINGS
Scott Munsterman, Mayor
ATTEST:
Shari Thornes, City Clerk
Planning Commission
Brookings, South Dakota
December 6, 2016
PLANNING COMMISSION OFFICIAL MINUTES EXCERPT
Chairperson James Drew called the regular meeting of the City Planning Commission to order
on Tuesday, December 6, 2016, at 5:30 PM in the Chambers Room #310 on the third floor of
the City & County Government Center. Members present were Tanner Aiken, Greg Fargen,
Alan Gregg, Al Heuton, Alan Johnson, Ryan Murphy, Lee Ann Pierce, Kristi Tornquist and
Drew. Also present were Shayna Rohl, City Planner Staci Bungard, Community Development
Director Mike Struck, and others.
Item #5a –Shayna Rohl has submitted an application for a Conditional Use on Colburn
Tract of the Colburn-Hind Subdivision and Lot 2, Stewart’s Addition, also known as 230
Highway 14 Bypass.
( Pierce/Johnson) Motion to approve the Conditional Use. All present voted aye. MOTION
CARRIED.
(Pierce/Tornquist) Amendment to the motion to limit the number of animals to 20 or less, the
applicant will be required to follow the signage regulations and the applicant will be required to
follow the waste ordinance as it relates to manure management. All present voted aye.
MOTION CARRIED.
The motion as amended was voted on. All present voted aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #5a–This is a conditional use permit for a commercial dog kennel. This is a 17 acre
parcel of land which is surrounded by industrial and agricultural land with some limited
residential uses to the northwest. The zoning ordinance states that a commercial kennel cannot
be located within 400 feet of a residential lot. In this case the kennel will be located 800 feet
away from the nearest residence. The owner will be using a current out building to operate this
business.
Shayna explained that their property has always been used for agricultural purposes, housing
horses and livestock. There is currently a building that they will utilize for the 7 kennels. Pierce
wondered if 7 is the maximum number of animals that they would house? Shayna explained
that they would never have more than 14 dogs as they would never mix dogs that are from
separate households. Pierce inquired as to how they plan to manage the manure waste?
Shayna explained that they would take care of this by disposing in their dumpster. Pierce
wondered if there would be any signage requests. Shayna explained that they would maybe
look at getting a small sign at the end of the driveway. Leann also wondered if there would be
any other animals, Shayna stated no. Tornquist asked if the abutting property owners were
notified. Bungard stated yes, the property was posted with a notice and she hasn’t heard
anything from any of them.
Pierce wondered if the Commission could put a condition on the request that would limit the
number of animals that would be allowed. Struck explained that they can do this, however in
other requests that have come to the Commission for dog kennels which are closer to
residential areas, they haven’t put conditions on the requests to limit the number of animals. If
there were conditions it was requiring that the animals be housed indoors overnight. However if
the Planning Commission deems it necessary, they could apply conditions. Heuton reiterated
that this is a 17 acre parcel of land that is surrounded by mostly agricultural land. And due to
this he doesn’t feel that additional conditions would need to be applied. Pierce feels that it is
good to look into the future and future development and that the Commission should put a
maximum number allowed on the permit. Drew agrees with Heuton and that this is a proper use
of the land and this is a good spot for a dog kennel. Gregg concurs and doesn’t feel that putting
a limit on the number is necessary.
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE
NOTICE IS HEREBY GIVEN THAT Shayna Rohl submitted an application for a
Conditional Use on the following described real estate:
Colburn Tract of the Colburn-Hind Subdivision and Lot 2, Stewart’s
Addition, also known as 230 Highway 14 Bypass.
The request is to establish a commercial dog kennel, in an Agricultural A District.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, December 6, 2016, in the Chambers
Room on the third floor of the Brookings City and County Government Center at 520
Third Street, Brookings, South Dakota. Any action taken by the City Planning
Commission is a recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 25th day of November, 2016.
____________________________
Staci Bungard
City Planner
U S H W Y 1 4 B Y PW U S H WY 14 B Y P
Rohl Conditional Use - 230 Hwy 14 Bypass
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Rohl Conditional Use - 230 Hwy 14 Bypass