HomeMy WebLinkAbout2019_03_26 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, March 26, 2019
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2019-0115 Action to approve the March 7 and March 12, 2019 City Council Minutes.
3/7/2019 Minutes
3/12/2019 Minutes
Attachments:
3.C.ID 2019-0117 Action on a Preliminary Plat for Lots 17 & 18, Block 11, McClemans
Addition.
Page 1 City of Brookings
March 26, 2019City Council Meeting Agenda
Memo
Planning Commission Notice
02-05-2019 Planning Commission Minutes
Preliminary Plat
BMU Map & Comments
Attachments:
3.D.RES 19-032 Action on Resolution 19-032, a Resolution Declaring Jurisdictional Change
of 34th Avenue (473rd Avenue), 210th Street and 8th Street South.
ResolutionAttachments:
3.E.RES 19-031 Action on Resolution 19-031, Bridge Reinspection Program Resolution for
use with SDDOT Retainer Contracts.
ResolutionAttachments:
3.F.RES 19-029 Action on Resolution 19-029, a Resolution authorizing the City Manager to
Sign an Agreement between the State of South Dakota Department of
Transportation and the City of Brookings pertaining to Disbursement of
Airport Funds.
Resolution
Agreement
Attachments:
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2019-0091 National Volunteer Week Proclamation - April 7-13, 2019
ProclamationAttachments:
6. Contracts/Change Orders:
6.A.RES 19-027 Action on Resolution 19-027, a Resolution Awarding Bids on 2019-11STI,
Airport Sanitary Sewer Project.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Page 2 City of Brookings
March 26, 2019City Council Meeting Agenda
6.B.RES 19-030 Action on Resolution 19-030, a Resolution Awarding Bids on 2019-15BLD
Library Carpet Project.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 19-003 Introduction and First Reading on Ordinance 19-003, an Ordinance
establishing an Appeal Procedure for Dogs declared to be Biting or
Vicious in the City of Brookings, South Dakota. Public Hearing: April 23,
2019.
Memo
City Attorney Memo
Ordinance
Attachments:
7.B.ORD 19-004 Introduction and First Reading on Ordinance 19-004, an Ordinance
authorizing Supplemental Appropriation #1 to the 2019 Budget. Second
Reading: April 23, 2019.
Memo
Ordinance
Attachments:
8. Public Hearings and Second Readings: None
9. Other Business:
9.A.RES 19-033 Action on Resolution 19-033, a Resolution Authorizing the City of
Brookings to Amend the Brookings Marketplace Development Agreement.
Memo
Resolution
Development Agreement 12/14/2016
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Page 3 City of Brookings
March 26, 2019City Council Meeting Agenda
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, Acting City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request by contacting (605) 692 6281. If you require
additional assistance, alternative formats, and/or accessible locations consistent with the Americans with
Disabilities Act, please contact (605) 692 6281 at least three working days prior to the meeting.
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0115,Version:1
Action to approve the March 7 and March 12, 2019 City Council Minutes.
Attachments:
03/07/2019 Minutes
03/12/2019 Minutes
City of Brookings Printed on 3/21/2019Page 1 of 1
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Brookings City Council
March 7, 2019 (unapproved)
The Brookings City Council held a special meeting on Thursday, March 7, 2019 at 4:30
PM, at City Hall with the following City Council members present: Mayor Keith Corbett,
Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick Wendell, Patty
Bacon, and Ope Niemeyer. City Manager Paul Briseno, City Attorney Steve Britzman,
and Acting City Clerk Bonnie Foster were also present.
4:00 PM SPECIAL MEETING
Executive Session. A motion was made by Council Member Wendell, seconded by
Council Member Kidwiler, to enter into Executive Session, pursuant to SDCL 1-25-2, for
purposes of discussing the qualifications, competence, performance, character or
fitness of any public officer or employee or prospective public officer or employee with
the City Council, City Manager, and City Attorney present. The term "employee" does
not include any independent contractor. The motion carried by a unanimous vote. A
motion was made by Council Member Hansen, seconded by Council Member
Niemeyer, to exit Executive Session at 5:40 p.m. The motion carried by a unanimous
vote.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Niemeyer, that this meeting be adjourned at 5:41 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
Brookings City Council
March 12, 2019 (unapproved)
The Brookings City Council held a meeting on Tuesday, March 12, 2019 at 5:00 PM, at
City Hall with the following City Council members present: Mayor Keith Corbett, Council
Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick Wendell, Patty Bacon,
and Ope Niemeyer. City Manager Paul Briseno, City Attorney Steve Britzman, and
Acting City Clerk Bonnie Foster were also present.
5:00 PM REGULAR MEETING
Consent Agenda:A motion was made by Council Member Hansen, seconded by
Council Member Wendell, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and
Corbett.
3.A. Action to approve the agenda.
3.B. Action to approve the February 26, 2019 City Council Minutes.
3.C. Action on an appointments to the Committee for People who have
Disabilities:appoint Rachel Holm, Matthew Weiss, Brianna Doran and Jenny Grendler
(terms expire 1/1/2021); appoint Mark Sternhagen (term expires 1/1/2022).
3.D. Action on Resolution 19-021, a Resolution in support of a Polling Location
on the SDSU Campus.
Resolution 19-021 - Resolution in Support of a
Polling Location on the SDSU Campus
Whereas, Brookings County and the City of Brookings formerly had a polling location on
the SDSU campus; and
Whereas, the closest polling location to campus is located approximately one mile
away; and
Whereas, SDSU has over 2,000 employees and over 10,000 students that live in or
around Brookings; and
Whereas, all students are allowed to register to vote in the City of Brookings Municipal
Elections, so long as they live in the Brookings community or on campus; and
Whereas, an on-campus polling location would increase access for the thousands of
staff, faculty, and students whom encounter the SDSU campus every day; and
Whereas, the polling location would expand voting access to all City of Brookings
residents; and
Whereas, creating a polling place accessible to students helps cultivate active voters,
which will positively affect their communities.
Now, Therefore, Be It Resolved that the City of Brookings supports the implementation
of an on-campus polling location at the SDSU Alumni Center for the City of Brookings.
Further, Be It Resolved the SDSU Alumni Center and Foundation supports the use of
their facility, which offers parking spaces and handicap accessible entrances, for a
polling location.
3.E. Action on Resolution 19-026, a Resolution designating Vote Center locations,
and the appointment of Election Superintendents and Judges for the April 9, 2019
Municipal Election.
Resolution 19-026 - Resolution designating Vote Center Locations,
and the Appointment of Election Superintendents and Judges
for the April 9, 2019 Municipal Election
Whereas, a City of Brookings Municipal Election will be held on April 9, 2019 for the
positions of two 3-year term City Council members; and
Whereas, as required by SDCL 9-13-16.1, the City Council must appoint Election
Superintendents and Deputies and set their rate of compensation; and
Whereas, as required by SDCL 12-14-1, the City Council must designate the Vote
Center locations; and
Whereas, the following superintendents and deputies are hereby appointed at a rate of
$12.50 per hour for Superintendents, $12.00 per hour for Judges, and a flat fee of
$25.00 for the April 8, 2019 Election School: RESOLUTION BOARD: David Peterson,
Larry Hult, and alternate Ken Ahartz; VOTE CENTER 1 – Brookings Activity Center, 320
5th Ave.: Ron Thaden, Superintendent, Diane Spencer, Carol Dusharm, Dolores
Canaday, and LaVonne Kurtz; VOTE CENTER 2 – Bethel Baptist Church, 714 17
th Ave.
So.: Sue Knutzen, Superintendent, Kathy Waddell, Marilyn Foerster, Deb Waltman, and
Linda Thaden; VOTE CENTER 3 – Holy Life Tabernacle Church, 241 Mustang Pass:
Ellen Herrboldt Superintendent, Mardell Colbeck, and Janet Seeley; VOTE CENTER 4
– SDSU Alumni Center, 815 Medary Ave.: Cathy Enlow, Superintendent, Julie Erickson,
Barb Meyer; ABSENTEE/EARLY VOTE CENTER – City & County Government Center,
520 3rd St. – Peggy Whalen and Gloria Miller; ABSENTEE VOTE CENTER
PROCESSING – Larry Hult, Superintendent, Ken Ahartz, and Sue Sackman;
ALTERNATES – Gloria Pike, Mark Binkley, Bobbe Bartley, and Linda Schamp;
ELECTION NIGHT WORKER – Greg Witchey.
3.F. Action on a request from Lorraine Kracke, 1704 8th St., to abate property
taxes in the amount of $419.78, legal description: Garden Square
Addition, Unit 1704AR. Parcel #40185-00000-017-04.
Financial Reports. Chief Financial Officer, Erick Rangel, presented the End-of-Year
2018 and January 31, 2019 financial reports.
Human Rights Commission update. Chair Hanna Holmquist, Vice-Chair Megan
Irvine Miller, and Lawrence Novotony provided an update on the Human Rights
Commission to the City Council and members of the public.
Resolution 19-024. A motion was made by Council Member Niemeyer, seconded by
Council Member Kidwiler, that Resolution 19-024, a Resolution Awarding Bids on
2019-04STI, 22nd Avenue Phase I Reconstruction Project, be approved. The motion
carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon,
Tilton Byrne, and Corbett.
Resolution 19-024 - Resolution Awarding Bids on Project 2019-04STI 22nd Avenue
Phase I Reconstruction Project
Whereas, the City of Brookings opened bids for Project 2019-04STI, 22nd Avenue
Phase I Reconstruction Project on Tuesday, March 5, 2019, at 1:30 pm at the Brookings
City & County Government Center; and
Whereas, the City of Brookings has received the following bids: Schedule A: Timmons
Construction, Inc.: $1,483,111.85; Winter Brothers Underground Inc.: $1,629,952.40;
Bowes Construction, Inc.: $1,557,097.15; BX Civil and Construction, Inc.:
$1,580,599.30; Complete Concrete Inc.: $1,978,397.75; Bid Alternate A1 (Asphalt
pavement): Timmons Construction, Inc.: No Bid; Winter Brothers Underground, Inc.:
$863,529.50; Bowes Construction, Inc.: $856,359.88; BX Civil and Construction, Inc.:
No bid; Complete Concrete Inc.: No bid; Bid Alternate A2 (PCC pavement): Timmons
Construction, Inc.: $923,946.65; Winter Brothers Underground, Inc.: $1,201,665.50;
Bowes Construction, Inc.: No bid; BX Civil and Construction, Inc.: $1,145,550.00;
Complete Concrete Inc.: $1,013,120.90; Bid Schedule B: Timmons Construction, Inc.:
$428,845.00; Winter Brothers Underground, Inc.: $379,127.80; Bowes Construction,
Inc.: $519,803.66; BX Civil and Construction, Inc.: $411,850.70 and Complete
Concrete, Inc.: $432,400.80.
Now Therefore, Be It Resolved that the low bid from Timmons Construction, Inc. of
$1,483,111.85 for Schedule A, $923,946.65 for Bid Alternate A2 (PCC Pavement) and
$428,845.00 for Schedule B for the total bid price of $2,835,903.50 be accepted.
Resolution 19-028. A motion was made by Council Member Wendell, seconded by
Council Member Hansen, that Resolution 19-028, a Resolution Accepting a Gift of Real
Property to the City of Brookings, be approved. The motion carried by the following
vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Resolution 19-028 - A Resolution Accepting a Gift of Real Property
to the City of Brookings, South Dakota
Whereas, BlairHill Properties, Inc. desires to gift and convey real property to the City of
Brookings, South Dakota, to be used for public purposes and specifically to provide
additional right-of-way for the 20th Street South Street Project, said real property being
described as follows: Lots One (1) and Nine (9) of Block Three (3) of Valley View
Addition, City of Brookings, County of Brookings, State of South Dakota, and
Whereas, the City Council recognizes the benefit the City will receive as a result of the
gift of this real property by BlairHill Properties, Inc.,
Now, Therefore, It Is Hereby Resolved by the City Council that the real property
described above is hereby accepted by the City of Brookings, South Dakota.
Brookings County Detention Center Expansion. A motion was made by Council
Member Hansen, seconded by Council Member Kidwiler, to authorize staff to retain
legal counsel to pursue a judicial determination of historic review procedure applicable
to the Brookings County Courthouse and proposed Brookings County Detention Center
expansion. The motion carried by the following vote: Yes: 5 - Niemeyer, Hansen,
Wendell, Bacon, and Tilton Byrne; No: 2 - Kidwiler, and Corbett.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, that this meeting be adjourned at 6:27 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0117,Version:1
Action on a Preliminary Plat for Lots 17 & 18, Block 11, McClemans Addition.
Summary:
The applicant is seeking Preliminary Plat approval for two (2) residential lots in an R-3A District.
Background:
The property is located south of the planned 15th Street South extension and east of the future 7th
Avenue South. At the current time, it is unknown if these lots are feasible for development. A grading
plan, final drainage report, and other items are needed prior to a Final Plat being recorded for this
land area.
Development Review Team Recommendation:
The Development Review Team recommends approval of the Preliminary Plat.
Planning Commission Recommendation:
The Planning Commission voted 6-0 to recommend approval of the Preliminary Plat.
Attachments:
Memo
Planning Commission Notice
02-05-2019 Planning Commission Minutes
Preliminary Plat
BMU Map & Comments
City of Brookings Printed on 3/21/2019Page 1 of 1
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City Council Agenda Memo
From:Mike Struck, Community Development Director
Council Meeting:March 26, 2019
Subject:Preliminary Plat
Person(s) Responsible: Mike Struck, Community Development Director
Summary:
The applicant is seeking Preliminary Plat approval for two (2) residential lots in an R-3A
District.
Background:
The property is located south of the planned 15th Street South extension and east of the
future 7th Avenue South. The right-of-way for both future streets has already been
platted. The land has two (2) existing drainage channels and the current elevation is
low in comparison to the surrounding properties. The owner is working with the US
Army Corp of Engineers as there are known jurisdictional wetlands on the land. At the
current time, it is unknown if these lots are feasible for development. A grading plan,
final drainage report, and other items are needed prior to a Final Plat being recorded for
this land area.
Discussion:
1. The plat meets the Subdivision Regulations and Zoning Ordinance requirements for
Preliminary Plat submittals.
2. Additional City requirements including a final grading and drainage plan will apply at
the Final Plat stage.
Legal Consideration:
None.
Financial Consideration:
None.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Development Review Team recommends approval of the Preliminary Plat. The
Planning Commission voted 6-0 to recommend approval of the Preliminary Plat.
Action Requested:
Approval of Preliminary Plat for Lots 17 & 18, Block 11, McClemans Addition
Supporting Documentation:
1. Memo
2. Planning Commission Notice
3. 02-05-2019 Planning Commission Minutes
4. Preliminary Plat
5. BMU Map & Comments
If you require assistance,alternative formats and/or accessible locations consistent with the Americans with
Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
NOTICE OF HEARING ON A PRELIMINARY PLAT
NOTICE IS HEREBY GIVEN That Sunny Ridge Inc., has submitted a preliminary
plat of the following described real estate situated in the City of Brookings in Brookings
County, South Dakota, to wit:
Lots 17 & 18, Block 11, McClemans Addition
NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning
Commission at 5:30 PM on Tuesday, February 5, 2019, in the Chambers Room on the third
floor of the Brookings City and County Government Center at 520 Third Street, Brookings,
South Dakota. Any action taken by the City Planning Commission is a recommendation to
the City Council.
Any person interested may appear and be heard in this matter.
____________________________
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
February 5, 2019
OFFICIAL MINUTES
Chairperson Eric Rasmussen called the regular meeting of the City Planning
Commission to order on Tuesday, February 5, 2019, at 5:30 PM in the Chambers Room
#310 on the third floor of the City & County Government Center. Members present
were Tanner Aiken, James Drew, Greg Fargen, Alan Johnson, Gregg Jorgenson, Lee
Ann Pierce and Rasmussen. Absent were Leah Brink and Charles Siver. Also present
were City Planner Staci Bungard, Community Development Director Mike Struck, Mike
McClemans, Jason and Maria Evans, Justin Bucher, Matthew Schmidt, and others.
Pierce recused herself.
Item #4a – Sunny Ridge Inc. has submitted a Preliminary Plat of Lots 17 & 18, Block
11, McClemans Addition.
(Jorgenson/Fargen) Motion to approve the preliminary plat as presented. All present
voted aye.
MOTION CARRIED.
OFFICIAL SUMMARY
Item #4a –
The applicant is seeking preliminary plat approval in an R-3A Residential District. The
right-of-way has been platted, however, the streets have not been completed at this
time. The plat does meet the requirements of the subdivision regulations and zoning
ordinance requirements. There will be additional requirements that will apply at the final
plat stage. The Development Review Team recommends approval of this Preliminary
Plat. Bungard explained that there will be additional review of the drainage, water, and
sewer plans at the Final Plat stage. Jason Evans is wondering about drainage and
capacity of the sewer system and how this will impact these areas and has there been
reviews done. Has the Planning Commission completed reviews on this or would this
be a BMU review or the storm drainage staff? Bungard explained that this would be a
combined effort. The Preliminary Plat just looks at if this meets the requirements of the
preliminary plat within the ordinance. At the Final Plat stage there will be more studies
and those will look at if there needs to be drainage ponds and what size of pond if a
pond is needed. BMU will also look at this as they will need to install services prior to
the lots actually being recorded. This is just a preliminary sketch of what the developer
would like to do. Mrs. Evans asked how the public will know about this project moving
forward. Bungard explained that there will be another public meeting with the Planning
Commission that will be required at the Final Plat stage. Lanning explained that a final
drainage plan will be required and approved before the Final Plat comes back to the
Planning Commission. Drew asked if the intent is for 15th Street South to connect with
Medary Ave through the trailer park. Bungard stated yes. Fargen asked if a time table
has been set for this development. Lanning explained that the City Council had
scheduled a public hearing for the assessment of 15th Street S, and this will come back
to the City Council in the future.
70'60'70'R=50'
LOT
1
6
B
LOT
9
A
BLOC
K
1
1
451.5' N88°12'45"E
116.4' N1°32'51"W125.3' N2°37'58"W68.8' N13°58'42"E
130.0' S87°22'02"W
86.2' S2°38'21"E30.0' N87°22'11"E
47.9'
N2°38'21"W
27.1'
N1°32'51"W 114.5' S1°59'54"E129.4'322.1'
LOT
1
8
LOT
1
7
109.8' S2°23'02"E453.1' S87°22'02"W
130.2'138.8'184.1'41.0'75.4'L
=
1
2
4
.
9
'75.0' S1°59'54"EDesigner = Civil Design, Inc. (attn. Andrew Kangas)
1) Consult City of Brookings City Engineer's office for Drainage
Easement requirements.
2) All "Drainage" easements required by the City Engineer's office
must be denoted as "Drainage/Utility" easements.
3) All "Access" easements shall be denoted as "Access/Utility"
easements.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-032,Version:1
Action on Resolution 19-032, a Resolution Declaring Jurisdictional Change of 34th Avenue (473rd
Avenue), 210th Street and 8th Street South.
Summary:
This resolution will change the jurisdiction of a portion of 34th Avenue, 210th Street and 8th Street
South from County jurisdiction to City of Brookings jurisdiction.
Background:
Brookings County recently reviewed the highways listed as part of the Brookings County Highway
System and discovered three segments are within the Brookings City Limits. The following streets
will be deleted from the Brookings County Highway System:
·34th Avenue, otherwise known as 473rd Avenue, from Highway 14 Bypass to 210th Street
·210th Street from 34th Avenue to the east approximately 0.970 miles
·8th Street South from Main Avenue South to the West City Limits
The City of Brookings has been performing maintenance on these streets. This resolution will
formally accept these streets under jurisdictional control by the City of Brookings.
Fiscal Impact:
The City of Brookings will pay for maintenance of the streets.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 3/21/2019Page 1 of 1
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Resolution 19-032
A Resolution declaring Jurisdictional change of 34th Avenue (473rd Avenue),
210th Street and 8th Street South
Be It Resolved by the City Council of the City of Brookings, South Dakota (the “City”), as
follows:
Whereas, 34th Avenue, otherwise known as 473rd Avenue, from Highway 14 Bypass to
210th Street and 210th Street from 34th Avenue to the east approximately 0.970 miles
and 8th Street South from Main Avenue South to the West City Limits are currently listed
on the Primary Brookings County Highway System and are within the Brookings City
Limits; and
Whereas, the purpose of this resolution is to accept these streets under jurisdictional
control by the City of Brookings. Jurisdictional control will allow the City to plan, finance
and construct the street improvements necessary to improve transportation, drainage
and safety to accommodate current and future growth; and
Whereas, SDCL §31-17-16 sets forth the procedure for assignment of responsibility for
secondary highways on the boundary line of a municipality, and SDCL §9-45-1
authorizes a municipality to construct, maintain and repair roads within its jurisdiction,
and
Whereas, the County of Brookings, having removed the above-described highway from
the County Highway System.
Now, Therefore, the City of Brookings hereby accepts responsibility for the highways
described in this Resolution pursuant to applicable law, thereby including the above-
described highways within its jurisdiction.
Passed and approved on the 26th day of March, 2019.
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-031,Version:1
Action on Resolution 19-031, Bridge Reinspection Program Resolution for use with SDDOT Retainer
Contracts.
Summary:
This resolution will authorize the City to retain Civil Design Inc. for the City of Brookings Bridge
Reinspection Program for 2019.
Background:
The South Dakota Department of Transportation manages the Bridge Inspection Program as part of
the National Bridge Inspection Standards (NBIS) Program. All bridges and box culverts in the
program are required to be inspected at intervals not to exceed two years, with the exception of
reinforced concrete box culverts that meet specific criteria. The City of Brookings has three bridges
and one box culvert in the program which are scheduled for inspection in 2019.
The City follows the NBIS standards so Federal Bridge Replacement Funds can be utilized to hire
consultants for the inspections. The SDDOT will secure the federal approvals and make the
payments to Civil Design Inc. for the inspection services. The SDDOT also provides for 80% funding
for the inspection and the City provides the 20% match, which will be paid out of the Drainage Fund.
The average cost of the inspection is approximately $5,000, with the City match being approximately
$1,000.
The City is recommending Civil Design Inc. as the consultant for this project. This resolution will
authorize the SDDOT to enter into a contract with Civil Design Inc. for the 2019 bridge inspection
program for Brookings.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 3/21/2019Page 1 of 1
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Resolution 19-031
Bridge Reinspection Program Resolution
for use with SDDOT Retainer Contracts
Whereas, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C,
Code of Federal Regulations, requires initial inspection of all bridges and reinspection at
intervals not to exceed two years with the exception of reinforced concrete box culverts
that meet specific criteria. These culverts are reinspected at intervals not to exceed four
years.
Therefore, the City of Brookings is desirous of participating in the Bridge Inspection
Program using Bridge Replacement Funds.
Dated this 26th day of March, 2019 at Brookings, South Dakota.
CITY OF BROOKINGS
_________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-029,Version:1
Action on Resolution 19-029, a Resolution authorizing the City Manager to Sign an Agreement
between the State of South Dakota Department of Transportation and the City of Brookings
pertaining to Disbursement of Airport Funds.
Summary:
This resolution will authorize the City Manager to sign the Agency Agreement between the State of
South Dakota Department of Transportation and the City of Brookings.
Background:
The State of South Dakota Department of Transportation (SDDOT) has statutory authority to assist in
the development of aviation facilities and projects within the State. The SDDOT will act as the agent
pertaining to the planning, prosecution, and completion of airport development and will receipt and
disburse of all grant funds for proposed airport projects.
The City of Brookings agrees to manage the Brookings Airport in accordance with grant agreements
and amendments, rules and regulations of the Federal Aviation Administration (FAA) and any
supplemental guidance or grant assurances as a condition of receiving state and federal grant funds.
The attached Agreement describes the SDDOT’s and City of Brookings obligations.
Fiscal Impact:
The State of South Dakota Department of Transportation will act as the agent for the City of
Brookings pertaining to the receipt and disbursement of airport funds and will provide grant
reimbursements to the City of Brookings for airport projects.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
Agreement
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Resolution 19-029
A Resolution Authorizing the City Manager to Sign an Agency Agreement
between the State of South Dakota Department of Transportation and the City of
Brookings Pertaining to Disbursement of Airport Funds
Whereas, the Brookings City Council wishes to develop its municipal airport and seeks
federal funding; and
Whereas, the State of South Dakota has statutory authority to assist in the development
of aviation facilities within the State and will act as an agent for the receipt and
disbursement of all funds for proposed aviation projects; and
Whereas, the City of Brookings agrees to develop and manage the Brookings Airport in
accordance with grant agreements, amendments, rules and regulations of the Federal
Aviation Administration (FAA) and any supplemental guidance or grant assurances and
other stipulations stated in the Agency Agreement.
Now, Therefore Be It Resolved that the City Manager of the City of Brookings is
authorized to sign the Agency Agreement between the State of South Dakota
Department of Transportation and the City of Brookings.
Dated this 26th day of March, 2019.
CITY OF BROOKINGS
_________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0091,Version:1
National Volunteer Week Proclamation - April 7-13, 2019
Summary:
Sarah Lippert, Brookings Volunteer Connections Coordinator, will be accepting the Proclamation.
Attachments:
Proclamation
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MAYORAL PROCLAMATION
CITY OF BROOKINGS, SOUTH DAKOTA
WHEREAS: Every community member can effect positive change with any volunteer
action no matter how big or small; and in South Dakota, 240,638 people
volunteer annually; and
WHEREAS: Volunteers can connect with local community service opportunities
through hundreds of community service organizations like volunteer centers;
and
WHEREAS: Millions of volunteers working in their communities utilize their time and
talent daily to make a real difference in the lives of children, adults, and the
elderly; and
WHEREAS: During this week, all over the nation, service projects will be performed
and volunteers recognized for their commitment to service; and
WHEREAS: The giving of one’s self and service to another empowers the giver and the
recipient; and
WHEREAS: Experience teaches us that government by itself cannot solve all of our
nation’s social problems; and
WHEREAS: Our country’s volunteer force, which is over 77.4 million people, is a great
treasure.
NOW, THEREFORE, BE IT RESOLVED, that I, Keith W. Corbett, Mayor of the City of
Brookings, do hereby proclaim April 7 through April 13, 2019 as:
NATIONAL VOLUNTEER WEEK
And I urge all citizens to volunteer.
IN WITNESS WHEREOF, I have placed the Seal of the City of Brookings, State of South
Dakota, this 26th day of March, 2019.
Keith W. Corbett, Mayor
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-027,Version:1
Action on Resolution 19-027, a Resolution Awarding Bids on 2019-11STI, Airport Sanitary Sewer
Project.
Summary:
The Brookings Regional Airport budgeted to install 10” sanitary sewer and manholes to serve the
business hangar area located west of the Airport Fire and Rescue Building. The City opened bids on
Tuesday, March 19, 2019 and received the following bids:
Meyer Services Inc., Volga $114,034.00
Prunty Construction Inc., Brookings $123,998.00
DeBoer Construction Co. Inc., Clear Lake $138,454.00
Winter Brothers Underground, Inc., Brookings $143,950.00
Prussman Contracting, Inc., Brookings $161,301.00
The low bid of $114,034.00 is approximately 34% lower than the Engineer’s Estimate of $172,770.00.
Recommendation:
Staff recommends approval of the resolution to award the project to Meyer Services, Inc. for the low
bid of $114,034.00.
Attachments:
Resolution
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:March 26, 2019
Subject:Action on Resolution 19-027, A Resolution Awarding Bids on
2019-11, Airport Sanitary Sewer Project
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will award the 2019-11 Airport Sanitary Sewer Project to Meyer Services
Inc., Volga, SD, for the low bid of $114,034.00.
Background:
The Brookings Regional Airport budgeted to install 10” sanitary sewer and manholes to
serve the business hangar area located west of the Airport Fire and Rescue building. A
new aviation hangar was constructed in 2018 in this area and the sanitary sewer will
serve the new hangar and future hangars as development continues to grow.
The City opened bids on Tuesday, March 19, 2019 at 1:30 pm at the City & County
Government Center and the following bids were received:
Meyer Services Inc., Volga $114,034.00
Prunty Construction Inc., Brookings $123,998.00
DeBoer Construction Co. Inc., Clear Lake $138,454.00
Winter Brothers Underground, Inc., Brookings $143,950.00
Prussman Contracting, Inc., Brookings $161,301.00
The bid prices for this project were very competitive. The low bid of $114,034.00 is
approximately 34% lower than the Engineer’s Estimate of $172,770.00.
Discussion:
Staff is in agreement with the low bid and recommends awarding the project to Meyer
Services, Inc.
Legal Consideration:
None.
Financial Consideration:
The City will enter into a contract with Meter Services, Inc. for the low bid of
$114,034.00.
Options:
The City Council has the following options:
1. Approve as presented
2. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approve the resolution to award the project to Meyer Services Inc. for the low bid of
$114,034.00.
Supporting Documentation:
1. Resolution
Resolution 19-027
Resolution Awarding Bids on 2019-11 Airport Sanitary Sewer Project
Whereas, the City of Brookings opened bids for the 2019-11 Airport Sanitary Sewer
Project on Tuesday, March 19, 2019 at 1:30 pm at the Brookings City and County
Government Center; and
Whereas, the City of Brookings has received the following bids for the 2019-11 Airport
Sanitary Sewer Project: Meyer Services Inc. - $114,034.00; Prunty Construction Inc. -
$123,998.00, DeBoer Construction Co. Inc. - $138,454.00, Winter Brothers
Underground Inc. - $143,950.00 and Prunty Contracting, Inc. - $161,301.00.
Now Therefore, Be It Resolved that the low bid from Meyer Services Inc. for
$114,034.00 be accepted.
Passed and approved this 26th day of March, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-030,Version:1
Action on Resolution 19-030, a Resolution Awarding Bids on 2019-15BLD Library Carpet Project.
Summary:
The Brookings Public Library budgeted to replace the carpet in the facility in 2019 due to the current
carpet’s aging condition. The project includes removal of the existing carpet, installing new carpet
tiles and cove base, and moving all furniture and book shelves for the project. The bid proposal
included a Base Bid for the lower level of the building and a Bid Alternate 1 for the upper level.
The City opened bids on Tuesday, March 19, 2019 and received the following bid:
Base Bid Bid Alt. 1 Total
Barrett’s Flooring & Decorating Center $103,726.79 $19,347.24 $123,074.03
The total low bid of $123,074.03 was approximately 29% lower than the Engineer’s Estimate of
$175,000. The Library will close for approximately 2 weeks in August for the project.
Recommendation:
Staff recommends approval of the resolution to award the project to Barrett’s Flooring & Decorating
Center for the total low bid of $123,074.03.
Attachments:
Memo
Resolution
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:March 26, 2019
Subject:Action on Resolution 19-030, a Resolution Awarding Bids on
2019-15BLD, Library Carpet Project
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will award the 2019-15BLD Library Carpet Project to Barrett’s Flooring &
Decorating Center the Base Bid (Lower Level) of $103,726.79 and Bid Alternate 1
(Upper Level) of $19,347.24 for the total low bid of $123,074.03.
Background:
The Brookings Public Library budgeted to replace the carpet in the facility in 2019 due
to the current carpet’s aging condition. The project includes removal of the existing
carpet, installing new carpet tiles and cove base and moving all furniture and book
shelves for the project. The bid proposal included a Base Bid for the lower level of the
building and a Bid Alternate 1 for the upper level. The Library will close for
approximately 2 weeks for the work, which will be scheduled in August when
attendance is lower.
The City opened bids on Tuesday, March 19, 2019 at 1:30 pm at the City & County
Government Center and the following bid was received:
Base Bid Bid Alt. 1 Total
Barrett’s Flooring & Decorating Center $103,726.79 $19,347.24 $123,074.03
The total low bid of $123,074.03 was approximately 29% lower than the Engineer’s
Estimate of $175,000.
Discussion:
The project includes moving book shelves and furniture, which was anticipated to be a
variable cost. This company has performed many commercial carpet projects and staff
is in agreement with awarding the project.
Legal Consideration:
None.
Financial Consideration:
The City will enter into a contract with Barrett’s Flooring & Decorating Center for the
total low bid of $123,074.03.
Options:
The City Council has the following options:
1. Approve as presented
2. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the resolution to award the project to Barrett’s Flooring & Decorating center
for the total low bid of $123,074.03.
Supporting Documentation:
1. Resolution
Resolution 19-030
Resolution Awarding Bids on 2019-15BLD Library Carpet Project
Whereas, the City of Brookings opened bids for the 2019-15BLD Library Carpet Project
on Tuesday, March 19, 2019 at 1:30 pm at the Brookings City and County Government
Center; and
Whereas, the City of Brookings has received the following bid for the 2019-15BLD
Library Carpet Project: Barrett’s Flooring & Decorating Center - Base Bid -
$103,726.79, Bid Alternate 1 - $19,347.24, total bid - $123,074.03.
Now Therefore, Be It Resolved that the total low bid from Barrett’s Flooring &
Decorating Center for $123,074.03 be accepted.
Passed and approved this 26th day of March, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-003,Version:1
Introduction and First Reading on Ordinance 19-003, an Ordinance establishing an Appeal Procedure
for Dogs declared to be Biting or Vicious in the City of Brookings, South Dakota. Public Hearing:
April 23, 2019.
Summary:
This proposed ordinance supplements the City of Brookings current animal control ordinances by
providing an appeal procedure for parties whose dogs have been declared to be biting or dangerous.
Attachments:
Memo
City Attorney Memo
Ordinance
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City Council Agenda Memo
From:David Erickson, Police Chief
Council Meeting:March 26, 2019
Subject:Action on Ordinance 19-003, an ordinance establishing an
appeal procedure for dogs declared to be biting or vicious in
the City of Brookings, South Dakota.
Person(s) Responsible: David Erickson, Police Chief
Summary:
This ordinance will establish and outline an appeals process for dog owners that have
had their dog declared as biting, dangerous or vicious.
Background:
Animal control officers have declared dogs as biting, dangerous or vicious, and as a
result certain requirements are placed on the dog owner in order to preserve public
safety such as muzzling and containment when the dog is outside. Prior to this
ordinance there was no form of appeal or due process for the dog owner if the
declaration is disputed. This ordinance will put in place a process by which dog owners
can appeal a declaration if they are in disagreement with said declaration.
Discussion:
Staff and legal counsel have drafted an ordinance which creates a process and sets
forth the steps necessary for a dog owner to appeal a declaration of biting, dangerous
or vicious. .
Legal Consideration:
None.
Financial Consideration:
None.
Options:
The City Council has the following options:
1. Approve as presented
2. Deny
Recommendation:
Staff recommends approval of the ordinance as presented.
Action Requested:
Approval of the resolution to award the project to the low bidder.
Supporting Documentation:
1. Resolution
2. Map
Memorandum
To: Mayor Corbett and Council Members, Paul Briseno, City Manager and Bonnie
Foster, Acting City Clerk
From: Steven J. Britzman, City Attorney
Date: March 6, 2019
Re: Ordinance Establishing an Appeal Procedure for Dogs Declared to be Biting
Discussion
This proposed ordinance supplements our current animal control ordinances by
providing an appeal procedure for parties whose dogs have been declared to be biting or
dangerous. Because the owner and their dog may be subject to additional procedures
when a dog bites, including impoundment, confinement requirements, and the potential
removal of the dog from the owner’s possession, it was determined that additional due
process procedures providing for an appeal by the owner should be provided in order to
comply with prevailing law. The Animal Control Officer often has to make a
determination quickly and based only on readily available facts, and by providing an
appeal procedure, the City will satisfy the dog owner’s due process rights prior to the
imposition of permanent restrictions or removal of the dog.
Thanks. Steve
Steven J. Britzman
Brookings City Attorney
521 Sixth Street, Suite 104 Telephone (605) 697-9058
Brookings, South Dakota 57006 Facsimile (605) 697-9060
Email: britzmanlaw@brookings.net
_____________________________________________________________
Ordinance 19-003
An Ordinance establishing an Appeal Procedure for Dogs declared to be
Biting or Vicious in the City of Brookings, South Dakota.
Be It Ordained by the governing body of the City of Brookings, South Dakota, as
follows:
I.
Sec. 14-129. Appeal Permitted.
(a) Any party who is aggrieved by any action or decision of an Animal Control Officer
to declare a dog as biting, dangerous or vicious may appeal the decision. The party who
wishes to appeal is referred to as the “appellant.” An independent hearing examiner,
who must be a member in good standing of the State Bar of South Dakota, shall be
assigned to hear the appeal.
(b) Appeals shall be commenced by filing a written notice of appeal either in person or
postmarked within 15 days of the decision. The written notice of appeal shall be printed
legibly or typed and contain the following information:
1. The reasons the appellant believes the decision is objectionable, incorrect or
illegal;
2. The type of claim or dispute involved and the time during which it accrued or
occurred;
3.The name, address and telephone number of the appellant;
4.The number of the citation being appealed, if applicable;
5. A statement indicating whether the appellant desires the administrative appeal
hearing to be open or closed to the public. All administrative appeal hearings are
presumed to be open to the public. If either party requests a hearing that is
closed to the public, the party requesting the closed hearing must present good
cause to the hearing examiner that the public interest in having an open hearing
is outweighed by the privacy interest involved in a particular case or that a closed
hearing is legally required based upon the nature of the evidence to be presented
at the administrative appeal hearing;
6. If the appellant is to be represented by a legal representative, the name, address
and telephone number of the representative; and
7. The signature of the appellant, legal representative and/or corporate agent.
(c) There shall be no fee to file an appeal. Compliance with the above time limit and
notice of appeal information requirements shall be jurisdictional prerequisites to any
appeal. Failure to comply with any of these requirements shall be deemed to waive the
right to a hearing.
(d) If the appellant complies with the jurisdictional requirements for an appeal, then the
city will take no further action to enforce the decision until the hearing examiner renders
a final decision. However, the provisions for prior notice and hearing may be dispensed
with when, in the opinion of the Animal Control Officer, immediate action is necessary to
summarily abate a dangerous condition on public or private property or there is an
imminent threat to life or safety on public or private property. The Animal Control Officer
shall take only such action as is reasonably necessary to summarily abate the danger,
and then the city will take no further action to enforce the decision until the hearing
examiner renders a final decision.
(e) The Animal Control Officer, or his or her designee, shall immediately deliver a copy
of the appeal to the city attorney who will act as the City’s legal counsel.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading:March 26, 2019
Second Reading: April 23, 2019
Published:
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 19-004,Version:1
Introduction and First Reading on Ordinance 19-004, an Ordinance authorizing Supplemental
Appropriation #1 to the 2019 Budget. Second Reading: April 23, 2019.
Summary:
This ordinance will amend the 2019 Budget for the following changes:
1) To carry over items from the 2018 Budget
2) To update certain amounts in 2019’s Budget
3) To distribute wage increases from the contingency fund to each department. These increases
were unknown at the time 2019’s Budget was estimated.
Recommedation:
Staff recommends approval of the Ordinance as presented.
Attachments:
Memo
Ordinance
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City Council Agenda Memo
From:Erick Rangel, Chief Financial Officer
Council Meeting:March 26, 2019
Subject:Introduction and First Reading on Ordinance 19-004, an
Ordinance Authorizing Supplemental Appropriation #1 to the
2019 Budget.
Person(s) Responsible: Erick Rangel, Chief Financial Officer
Summary:
This ordinance will amend the 2019 Budget for the following changes:
1)To carry over items from the 2018 Budget
2) To update certain amounts in 2019’s Budget
3) To distribute wage increases from the contingency fund to each department.
These increases were unknown at the time 2019’s Budget was estimated.
Background:
Part 1 allocates expenditures for projects or purchases which were budgeted in 2018
but not completed by December 31, 2018.
Part 2 makes adjustments to the 2019 Budget for the Larson Ice Center Project revenue
and expenditures as follows:
Revenue to transfer in the bond proceeds
Expenditures for the Larson Ice Center project
Part 3 allocates the negotiated wage adjustment to the department budgets. At the time
the 2019 Budget was prepared and presented to City Council, negotiations with the
collective bargaining units were not complete and the wage adjustment was not
determined. Extra funds were budgeted in the contingency account to be distributed
after the negotiations were completed. The budget amendment adjusts most wage line
items to the final negotiated wage adjustment of 2.75%.
Discussion:
Staff recommends the proposed budget amendment.
Legal Consideration:
None.
Financial Consideration:
Part 1:
No impact for the carryover items budgeted in 2018 that were not completed.
Part 2:
Bond proceeds will be utilized for the project.
Part 3.
No impact, moving funds budgeted in contingency to department budgets.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the Ordinance as presented.
Action Requested:
Approval of the Ordinance to amend the 2019 Budget.
Supporting Documentation:
1. Ordinance
Ordinance 19-004
An Ordinance Authorizing a Supplemental Appropriation to the 2019 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due,
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2019 budget:
Part 1 – Change Increase/(Decrease)
General Fund Expenditures
101-452-5-425-05 Maintenance Buildings 20,274.00 Carryover funds for Southbrook Softball complex and water line project
101-452-5-930-00 Machinery & Auto Equipment 4,812.00 Carryover funds for Southbrook Softball complex and water line project
101-422-5-940-00 Other Capital (trees)5,000.00 Carryover funds for South Fire Station (trees)
101-405-5-856-97 City Manager's Contingency Fnd 5,000.00 Carryover funds for possible litigation expense
101-405-5-856-99 Contingency Fund 15,873.51 Carryover funds for possible litigation expense
101-406-5-427-01 Travel & Lodging 1,159.44 Carryover funds due to expected incremental activity
101-412-5-422-08 Litigation Expense 10,000.00 Carry over funds for possible litigation expense
101-415-5-422-02 Contracted Auditing Services 5,000.00 Carry overfunds due to expected incremental activity
101-415-5-427-01 Travel & Lodging 2,500.00 Carryover funds due to expected incremental activity
101-415-5-427-02 Registration & Training 1,304.88 Carryover funds due to expected incremental activity
101-455-5-367-01 Grant Expenditures 2,000.00 Carryover funds due to unused grant funded expense
Total GF expenditures rolled over from 2018 72,923.83
25% Sales & Use Tax
212-000-5-960-00 Street & Sidewalk Improvements 302,568.70 Carryover funds for overlay project
212-000-5-960-02 Street curb & gutter 140,886.99 Carryover funds for concrete maintenance project
212-000-5-940-02 Other Capital Police 5,000.00 Carryover funds for accident software
Total 25% S&U Tax expenditures rolled over from 2018 448,455.69
75% Sales & Use Tax
213-000-5-940-04 Parks & Rec Improvements 41,706.03 Carryover funds for Parks Projects
213-000-5-911-01 Railroad Crossing Arms 9,451.57 Carryover funds for Medary Ave railroad crossing arms
213-000-5-960-00 Street & Sidewalk Improvements 298,996.69 Carryover funds for overlay project
213-000-5-960-02 Street curb & gutter 214,563.98 Carryover funds for concrete maintenance project
213-000-5-999-47 Special Projects 6,534.46 Carryover funds for library sidewalk work
Total 75% S&U Tax expenditures rolled over from 2018 571,252.73
Special Assessment
280-000-5-960-00 Street & Sidewalk Improvement 1,561,305.00 Carryover funds for 15th St S & 7th Ave S
Storm Drainage
282-000-5-980-00 Storm Sewer Improvements 900,000.00 Carryover funds for 20th St S and 15th St S & 7th Ave S
Gateway Capital Project Fund
520-000-5-422-03 Consulting 41,289.94 Carryover funs for Gateway Project
520-000-5-426-06 Horticulture Supplies 150,760.00 Carryover funs for Gateway Project
520-000-5-960-00 Other capital 105,268.00 Carryover funs for Gateway Project
520-000-5-428-04 Street lights 283,000.00 Carryover funs for Gateway Project
Total Gateway Expenditures rolled over from 2018 580,317.94
S Main Ave & 26th St Capital Project Fund
523-000-5-940-00 Other Capital 2,139,720.82 Carryover funds for 20th Street South Project
Marketplace
525-000-5-422-03 Consulting/Engineering 9,500.00 Carryover funds for 20th Street South Project
Airport Fund
606-000-5-970-00 Runway Improvements 12,638.00 Carryover funds for taxilane project
Part 2 Change Increase/(Decrease)
Part 3 Change Increase/(Decrease)
All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: March 26, 2019
Second Reading: April 23, 2019
Published:
CITY OF BROOKINGS
_________________________
ATTEST: Keith W. Corbett, Mayor
____________________________
Bonnie Foster, Acting City Clerk
Larson Ice Center Capital Project Fund
526-000-6-700-00 Bond Proceeds 3,700,000.00 Bond Proceeds for Larson Ice Center Project
Total Change in Revenue 3,700,000.00
526-000-5-940-00 Buildings & Structures 3,700,000.00 Project budget for Larson Ice Center Project
Total Change in Expenditures 3,700,000.00
General Fund Expenditures Wage Adjustments
101-403-5-101-00 Regular Pay 4,119.23 Move from contingency per negotiations wage adjustment
101-406-5-101-00 Regular Pay 7,888.76 Move from contingency per negotiations wage adjustment
101-414-5-101-00 Regular Pay 4,090.68 Move from contingency per negotiations wage adjustment
101-415-5-101-00 Regular Pay 7,837.86 Move from contingency per negotiations wage adjustment
101-416-5-101-00 Regular Pay 3,148.78 Move from contingency per negotiations wage adjustment
101-418-5-101-00 Regular Pay 8,771.43 Move from contingency per negotiations wage adjustment
101-419-5-101-00 Regular Pay 9,413.17 Move from contingency per negotiations wage adjustment
101-421-5-101-00 Regular Pay 64,762.53 Move from contingency per negotiations wage adjustment
101-422-5-101-00 Regular Pay 6,312.30 Move from contingency per negotiations wage adjustment
101-431-5-101-00 Regular Pay 20,849.51 Move from contingency per negotiations wage adjustment
101-442-5-101-00 Regular Pay 1,500.02 Move from contingency per negotiations wage adjustment
101-448-5-101-00 Regular Pay 466.40 Move from contingency per negotiations wage adjustment
101-449-5-101-00 Regular Pay 1,567.91 Move from contingency per negotiations wage adjustment
101-451-5-101-00 Regular Pay 2,760.45 Move from contingency per negotiations wage adjustment
101-452-5-101-00 Regular Pay 13,682.16 Move from contingency per negotiations wage adjustment
101-453-5-101-00 Regular Pay 4,100.58 Move from contingency per negotiations wage adjustment
101-454-5-101-00 Regular Pay 7,121.65 Move from contingency per negotiations wage adjustment
101-455-5-101-00 Regular Pay 14,365.01 Move from contingency per negotiations wage adjustment
Total change in GF Expenditures 182,758.40
214-000-5-101-00 Regular Pay 8,859.29 Move from contingency per negotiations wage adjustment
282-000-5-101-00 Regular Pay 1,848.69 Move from contingency per negotiations wage adjustment
Total change in Special Revenue Expenditures 10,707.98
601-000-5-101-00 Regular Pay 4,314.56 Move from contingency per negotiations wage adjustment
606-000-5-101-00 Regular Pay 3,166.54 Move from contingency per negotiations wage adjustment
607-000-5-101-00 Regular Pay 2,615.42 Move from contingency per negotiations wage adjustment
612-000-5-101-00 Regular Pay 5,956.56 Move from contingency per negotiations wage adjustment
625-000-5-101-00 Regular Pay 6,667.31 Move from contingency per negotiations wage adjustment
Total change in Enterprise Expenses 22,720.39
101-405-5-856-99 Contingency Fund (216,186.77) Move to Departments per negotiations wage adjustment
Special Revenue Expenditures
Enterprise Expenses
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-033,Version:1
Action on Resolution 19-033, a Resolution Authorizing the City of Brookings to Amend the Brookings
Marketplace Development Agreement.
Summary:
The current Market Place agreement between the City of Brookings and Bender Companies Inc. is
set to expire April 1st. The developer made the request to progress the agreement and purchase the
land. To ensure proper process and agreement terms are met the developer and staff request an
extension until July 1, 2019. The finalized plan and agreement would come before Council for final
action.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
Development Agreement 12/14/2016
City of Brookings Printed on 3/21/2019Page 1 of 1
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City Council Agenda Memo
From:Paul Briseno, City Manager
Council Meeting:March 26, 2019
Subject:Brookings Marketplace LLC Agreement; July 1 Extension
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The current Marketplace agreement between the City of Brookings and Brookings
Marketplace, LLC is set to expire April 1
st. The developer has made the request to
progress the agreement and purchase the land. To ensure proper process and that
agreement terms are met, the developer and staff request an extension until July 1,
2019. The finalized plan and agreement would come before Council for final action.
Background:
The City of Brookings obtained the former Department of Transportation land containing
26 acres located east of I-29 and north of Hwy 14 for $1.6 million. An agreement was
entered into with Brookings Marketplace, LLC in December 2016 to develop the
property with commercial intentions. The original agreement was set to expire
December 2018; however, the City extended the agreement until April 1, 2019. The
terms of the agreement dictate milestones, infrastructure requirements, and additional
development agreement requirements.
Discussion:
Brookings Marketplace LLC requested the purchase of property as outlined within the
agreement. To achieve this action additional steps need to be taken, including finalizing
a development plan and purchase agreement with required parameters. The given
notice does not allow adequate time to properly vet the proposal and meet the April 1
st
deadline. Therefore, the developer and staff request an additional extension. Any
recommended finalized plan/agreement will require future Council action.
Legal Consideration:
None.
Financial Consideration:
The City and developer will need to finalize the agreement, which includes the sale of
land and potential infrastructure requirements.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with alternative deadline
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approve the Resolution extending the Marketplace agreement with Brookings
Marketplace LLC to July 1, 2019.
Supporting Documentation:
1. Resolution Extension
2. Original Agreement
Resolution 19-033
Resolution Authorizing the City of Brookings to Amend the Brookings
Marketplace Development Agreement
Be It Resolved by the City Council of the City of Brookings, South Dakota (the “City”), as
follows:
Whereas, the City of Brookings approved a Development Agreement between the City
of Brookings and Brookings Marketplace, LLC on December 13, 2016, and
Whereas, the parties now desire to again modify Sections 4 and 7 of said Development
Agreement to extend the time of performance of due diligence activities by the
Developer until July 1, 2019.
Now, Therefore, Be It Resolved as follows:
1. That Amendment to the Development Agreement by and between the
City of Brookings and Brookings Marketplace, LLC as described herein is
hereby approved, and
2. The Mayor, City Manager and Acting City Clerk are hereby authorized
to execute on behalf of the City the documents required to complete the
Amendment described herein, consistent with the terms of this Resolution.
Dated this 26th day of March, 2019.
CITY OF BROOKINGS, SD
Keith W. Corbett, Mayor
ATTEST:
Bonnie Foster, Acting City Clerk