HomeMy WebLinkAbout2019_02_12 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, February 12, 2019
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2019-0041 Action to approve the January 22, 2019 City Council Minutes.
01/22/2019 MinutesAttachments:
3.C.ID 2019-0042 Action on a request to abate property taxes from Matthew & Michele
Schmidt, 1903 Windermere Way, in the amount of $104.70, legal
description: Lot 22, Block 3, Windermere Pointe Addition. Parcel
#40677-00300-022-00.
Page 1 City of Brookings
February 12, 2019City Council Meeting Agenda
Abatement ApplicationAttachments:
3.D.ID 2019-0043 Action on a request to abate property taxes from Brookings Municipal
Utilities in the amount of $49.71, legal description: Lot 2, Block 2, Nelson
5th Addition. Parcel #40412-00200-002-00.
Abatement ApplicationAttachments:
3.E.ID 2019-0044 Action on a request to abate property taxes from the City of Brookings in
the amount of $1,302.07, legal description: Lot 9, Block 3 of First Addition,
City of Brookings aka: 211 6th Ave. Parcel #40160-00300-009-00.
Abatement ApplicationAttachments:
3.F.ID 2019-0045 Action on a request to abate property taxes from the City of Brookings in
the amount of $225.47, legal description: W102’ of Lots 10 & 10A, Block
3, First Addition, City of Brookings aka: 519 Front Street. Parcel
#40160-00300-010-05.
Abatement ApplicationAttachments:
3.G.ID 2019-0046 Action on a request to abate property taxes from the City of Brookings in
the amount of $969.53, legal description: E73’ of Lots 10 & 10A, Block 3
of First Addition, City of Brookings aka: 205 6th Ave. Parcel
#40160-00300-010-00.
Abatement ApplicationAttachments:
3.H.ID 2019-0047 Action on a request to abate property taxes from the City of Brookings in
the amount of $30.53, legal description: Lot 53A, 53B, 53C, Sioux Village
Indian Hills Addition, City of Brookings. Parcel #40265-02000-053-05.
Abatement ApplicationAttachments:
3.I.ID 2019-0048 Action on a request to abate property taxes from the City of Brookings in
the amount of $424.42, located on Lot 1, Block 2, Nelson 5th Addition, City
of Brookings. Parcel #40412-00200-001-00.
Abatement ApplicationAttachments:
3.J.ID 2019-0049 Action on a request to abate property taxes from the City of Brookings in
the amount of $71.28, legal description: Lot 1, Lift Station Addition, City of
Brookings. Parcel #40311-00000-001-00.
Abatement ApplicationAttachments:
3.K.RES 19-022 Action on Resolution 19-022, a Resolution authorizing Change Order No. 1
(Final) for 2018-07STI Asphalt Concrete Freight on Board Project, Bowes
Construction, Inc.
Resolution
Change Order
Details
Attachments:
Page 2 City of Brookings
February 12, 2019City Council Meeting Agenda
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
6. Contracts/Change Orders:
6.A.RES 19-020 Action on Resolution 19-020, a Resolution Awarding a Contract on the
Design-Build Project for the Larson Ice Center Ice Plant and Ice Floor
Replacement.
Memo
Resolution
Bid Tab
Attachments:
7. Ordinance First Readings: None
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
8. Public Hearings and Second Readings:
8.A.RES 19-016 Public Hearing and Action on Resolution 19-016, a Resolution Levying
Assessment for 2018-12SSA, Western Avenue Sanitary Sewer
Assessment Project.
Memo
Resolution
Assessment Roll
Map
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.B.RES 19-017 Public Hearing and Action on Resolution 19-017, a Resolution of Intent to
Lease Real Property at the Brookings Airport Terminal Building to Eric
Hartung.
Memo
Resolution
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
Page 3 City of Brookings
February 12, 2019City Council Meeting Agenda
8.C.RES 19-018 Public Hearing and Action on Resolution 19-018, a Resolution of Intent to
Lease Real Property at the Brookings Airport to United Development, LLC.
Memo
Resolution
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.D.RES 19-019 Public Hearing and Action on Resolution 19-019, a Resolution of Intent to
Lease Real Property at the Brookings Airport to Wilde Air Service.
Memo
Resolution
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
9. Other Business: None
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, Acting City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Maggie Owens, City ADA
Coordinator, at 692-6281 or mowens@cityofbrookings.org at least three working days prior to the meeting.
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0041,Version:1
Action to approve the January 22, 2019 City Council Minutes.
Attachments:
01/22/2019 Minutes
City of Brookings Printed on 2/7/2019Page 1 of 1
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Brookings City Council
January 22, 2019 (unapproved)
The Brookings City Council held a meeting on Tuesday, January 22, 2019 at 5:00 PM,
at City Hall with the following City Council members present: Mayor Keith Corbett,
Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick Wendell, Patty
Bacon, and Ope Niemeyer. City Manager Paul Briseno, City Attorney Steve Britzman,
and Acting City Clerk Angie Ritter were also present.
5:00 PM Executive Session
A motion was made by Council Member Kidwiler, seconded by Council Member
Hansen, to enter into Executive Session at 5:01 PM for purposes of discussing the
qualifications, competence, performance, character or fitness of any public officer or
employee or prospective public officer or employee with the City Council, City Manager
and City Attorney present. The motion carried by a unanimous vote. A motion was
made by Council Member Kidwiler, seconded by Council Member Hansen, to exit
Executive Session at 5:53 PM. The motion carried by a unanimous vote.
6:00 PM REGULAR MEETING
Consent Agenda:A motion was made by Council Member Hansen, seconded by
Council Member Kidwiler, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and
Corbett.
3.A. Action to approve the agenda.
3.B. Action to approve the December 11, 2018 and January 8, 2019 City Council
Minutes.
3.C. Action on Resolution 19-011, a Resolution Fixing Time and Place for
Hearing upon Assessment Roll for Sanitary Sewer Assessment Project
2018-12SSA, Western Avenue between Martin Boulevard and 20th Street South.
Resolution 19-011 - Resolution Fixing Time and Place for Hearing upon
Assessment Roll for Sanitary Sewer Assessment Project 2018-12SSA, Western Avenue
between Martin Boulevard and 20
th Street South
Be It Resolved, by the City Council of the City of Brookings, South Dakota, as follows:
1. The Assessment Roll for Sanitary Sewer Assessment Project 2018-12SSA, having
been filed in the office of the City Clerk on the 22nd day of January, 2019, and the City
Council shall meet in the Chambers, Brookings City & County Government Center, in
said City on Tuesday, the 12th day of February, 2019, at 6:00 o'clock PM.
2. The City Engineer is authorized and directed to prepare a notice describing, in
general terms Sanitary Sewer Assessment Project 2018-12SSA, the date of filing the
Assessment Roll, the time and place of hearing thereon, stating that the Assessment
Roll will be open for public inspection at the office of the City Engineer and referring to
the Assessment Roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official
newspaper not less than ten (10) nor more than twenty (20) days before the date set for
hearing and to mail a copy thereof, by first class mail addressed to the owner or owners
of any property to be assessed at his, her or their last mailing address as shown by the
records of the Director of Equalization not less than ten (10) nor more than twenty (20)
days before the date set for said hearing.
3.D. Action on Resolution 19-012, a Resolution authorizing the City Manager to
Sign Easement Documents for City Property Located in Mayland’s First Addition
and Insbrook Park Addition.
Resolution 19-012 - Resolution Authorizing the City Manager to
Sign Easement Documents for City Property Located in Mayland’s First Addition
and Insbrook Park Addition
Whereas, the City of Brookings desires the 22nd Avenue Reconstruction Project which
will include roadway widening and shared-use path; and
Whereas, the City of Brookings is the owner of property in Block 4 of Mayland’s First
Addition and Block 1 of Insbrook Park Addition; and
Whereas, temporary and permanent easements are necessary for the construction of
the Project.
Now, Therefore Be It Resolved, that the City Manager of the City of Brookings is
Authorized to sign easement documents for City property located in Mayland’s First
Addition and Insbrook Park Addition.
3.E. Action on Resolution 19-013, a Resolution awarding the contract to
Purchase One Chip Truck for the Brookings Parks, Recreation and Forestry
Department.
Resolution 19-013 - Resolution Awarding the Contract for the purchase of
One Chip Truck for the Brookings Parks, Recreation and Forestry Dept.
Whereas, the City of Brookings held a bid letting at 1:30 PM on Tuesday, January 15,
2019; and
Whereas, the City of Brookings has received the following bids:
Company Bid Price
Custom Truck One Source $90,500.00
Boyer Trucks $97,480.00
North Central International of Sioux Falls, Inc. $100,231.00
The 2019 Parks Department Forestry Division capital budget for this expenditure is
$110,000.00.
Now, Therefore, Be It Resolved, that the bid from Custom Truck in the amount of
$90,500.00 be accepted.
3.F. Action on Resolution 19-014, a Resolution to purchase two (2) Toro
Greensmaster Triflex 3320, one (1) Toro Sand Pro 5040 off of the National Joint
Powers Alliance for the Parks, Recreation & Forestry Department (EdgeBrook
Golf Course).
Resolution 19-014 - Resolution to purchase two (2) Toro Greensmaster Triflex 3320,
one (1) Toro Sand Pro 5040, off of the National Joint Powers Alliance for the Parks,
Recreation & Forestry Department.
Whereas, the City of Brookings has sought and received the following quote for two (2)
Toro Greensmaster Triflex 3320, one (1) Toro Sand Pro 5040 from the National Joint
Powers Alliance:
Company Bid Amount
Midwest Turf & Irrigation
•two (2) Toro Greensmaster Triflex 3320 $88,401
•one (1) Toro Sand Pro 5040 $27,703
•equipment trade-in value ($9,200)
Now, Therefore, Be It Resolved that the contract from Midwest Turf & Irrigation in the
amount of $106,904 be accepted.
The capital budget for this expenditure is $107,000.
Open Forum. Matt Schmidt requested information on snow plow gates.
December 31, 2018 Treasurer’s Report. Erick Rangel, Chief Finance Officer, and
Arnold Ehlers, Interim Finance Director, presented a summary of the City's financial
position to the City Council and public.
Resolution 19-010. A motion was made by Council Member Niemeyer that Resolution
19-010, a Resolution approving Change Order No. 1 (Final) for 2018-05SSI, Viaduct
Drainage Improvement Project; VJ Ahlers Excavating, Inc., be approved. The motion
carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon,
Tilton Byrne, and Corbett.
FIRST READING - Ordinance 19-002. Introduction and first reading was held on
Ordinance 19-002, an Ordinance pertaining to a conditional use permit to erect a
temporary telecommunication tower with a height of 165 feet in a Residence R-2
Two-Family District on Lot 3 and the East ½ of Lot 4, Block 1, Hill Park Addition, also
known as 1116 4th Street. Public Hearing: February 12, 2019.
Ordinance 19-001. A public hearing was held on Ordinance 19-001, an Ordinance
Amending Article ll of Chapter 42 of the Code of Ordinances of the City of Brookings,
pertaining to the Board of Health. A motion was made by Council Member Wendell,
seconded by Council Member Hansen, that Ordinance 19-001 be approved. The motion
carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon,
Tilton Byrne, and Corbett.
Resolution 19-015. A motion was made by Council Member Kidwiler, seconded by
Council Member Niemeyer, to approve Resolution 19-015, a Resolution approving the
appointment of Bonnie Foster as Acting City Clerk of the City of Brookings. A motion
was made by Council Member Wendell, seconded by Council Member Tilton Byrne, to
amend Resolution 19-015 to insert, "until such time as the position can be advertised
and a search process can be completed." The motion failed by the following vote: Yes:
3 - Wendell, Bacon, and Tilton Byrne; No: 4 - Niemeyer, Hansen, Kidwiler, and
Corbett. On the original motion, the motion carried by the following vote: Yes: 5 -
Niemeyer, Hansen, Kidwiler, Bacon, and Corbett; No: 2 - Wendell, and Tilton Byrne.
Resolution 19-015 - Resolution Approving the Appointment of an Acting City Clerk
Whereas, the City Council is authorized pursuant to Section 2.08 of the City Charter to
Appoint a Clerk;
Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings,
South Dakota, that Bonnie Foster is hereby appointed as Acting City Clerk of the City of
Brookings.
City Council member introduction of topics for future discussion.
A motion was made by Council Member Kidwiler, seconded by Council Member Tilton
Byrne, to direct staff to research a new location for the Brookings Food Pantry. The
motion carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell,
Bacon, Tilton Byrne, and Corbett.
Executive Session. A motion was made by Council Member Wendell, seconded by
Council Member Niemeyer, to enter into Executive Session at 6:29 PM for purposes of
consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters; and discussing marketing or
pricing strategies by a board or commission of a business owned by the state or any of
its political subdivisions, when public discussion may be harmful to the competitive
position of the business with the City Council, City Manager and City Attorney present.
Council Members Hansen and Tilton Byrne did not enter into Executive Session. The
motion carried by a unanimous vote. A motion was made by Council Member Kidwiler,
seconded by Council Member Niemeyer, to exit Executive Session at 6:50 PM. The
motion carried by a unanimous vote.
Adjourn. A motion was made by Council Member Bacon, seconded by Council
Member Wendell, to adjourn the meeting at 6:55 PM. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Angela Ritter, Acting City Clerk
City of Brookings 2019 Payroll
(Addendum to the 1/22/2019 City Council Minutes.)
E911: Baily Jo Galbraith 22.03; Tracy Johnson 22.88;Jolynn Longville 32.69; Lisa Radtke 22.88; Monic
Roland 22.88; Caleb Johnson 18.80. Storm Drainage: Council: Patricia Bacon 600.00; Keith Corbett
800.00; Daniel Hansen 600.00; Mary Kidwiler 600.00; Oepke Niemeyer 600.00; Holly Tilton Byrne
600.00; Nicholas Wendell 600.00. City Clerk: Angela Ritter 21.93; Shari Thornes 44.79. City Manager:
Laurie Carruthers 26.69; Paul Briseno 70.39. Human Resources: Maggie Owens 45.67; Christi
Weidemann 27.03. Finance: Rose Davis 29.22; Gwendlyn Madsen 29.22; Brenda McCracken 29.22.
IT: Korku Kponyoh 29.95; Reed Walter 31.16. Community Development: Katie Bortnem 24.03; Staci
Bungard 37.27; Sarah Keizer 25.98; Michael Struck 56.71. Engineering: Thad Drietz 39.09; Jacqueline
Lanning 62.02; Lana Schwartz 24.53; Jared Thomas 31.27. Police: Timothy Andersen 28.54; Travis
Asmus 24.43; Seth Bonnema 27.48; Terry Coon 37.93; Luke DeJong 26.41; David Erickson 50.35;
Dustyn Engstrom 23.47; Joseph Fishbaugher 29.19; Brian Franklin 28.54; Drew Garry 35.58; Marci
Gebers 36.01; Jorrie Hart 26.41; Arlo Jurrens 28.54; Austin Kreutner 23.47; Jamie Lantgen 24.43; Rhett
Larsen 24.43; Christine Larson 24.53; Eric Lee 24.43; Clint Long 23.47; Jordon McCaskill 28.54; Daniel
McLaughlin 26.41; Joel Perry 32.82; Shawn Peterson 32.82; Geoffrey Pollman 27.48; Michael Popp
26.41; Edward Derrick Powers 42.96; Trevor Radtke 21.21; Dana Rogers 28.54; Joshua Schneider
28.54; Adam Smith 28.54; Anthony Sonnenburg, Sergeant 32.82; Jacob Vukovich 24.43; Eric
Warkenthien 25.39; Damian Weets 29.19; Jonathan Weinrich 28.5; Caleb Wilson 23.47. Fire: Peter
Bolzer 40.26; Darrell Hartmann 45.59; Jeremy Scott 25.98. Street: Dale Algood 25.98; Kurt Athey 23.14;
Matthew Bartley 37.42; James Becker 25.98; Michael Billet 23.14; Eric Hanson 22.24; Derk Hartenhoff
23.59; Marty, Hendricks 27.54; Todd Johnson 25.98; Justin Kahler 24.53; Josh McClain 24.53; John
Miraglia 23.14; Todd Smidt 24.53; Martin Wagner 22.24. Animal Control: Duane Walburg 25.98.
Recreation: Stacy Claussen 33.51; Darren Hoff 33.51. Park: Patrick Ammann 25.98; Joshua Bauman
25.98; Mark Bren 25.98; Daniel Brettschneider 46.91; William DeBlonk 25.98; Paul Erickson 25.98;
Bonnie Foster 24.53; Stephen Hartung 22.24; Matthew Hillenbrand 21.36; Breann Julius 19.77; Allen
Kruse 34.96; Paul Laleman 23.14; Brett Torgrude, 23.14. Forestry: Ryan Burggraff 23.14; Christopher
Engbrecht 23.14; Larry Maag 25.98; Mitchell Pederson 23.14. Library: Jennifer Anderson 19.40; Pamela
Brecht 21.81; Alison Bruinsma 27.54; Katherine Eberline 27.54; Nita Gill 30.93; Ashia Gustafson 34.51;
Alice Hayes 23.14; Betsy Lenning 20.59; Nancy Swenson 27.52; Grace Timmerman 17.61..
Liquor: Janet Coplan 37.38; Kristina Bergstrom 15.97; Andrew Ekeland 19.41; Brian Hanson 20.99;
James Wilson 18.68. Airport: Lucas Dahl 24.53; Matthew Sommerfeld 30.79. Edgebrook Golf Course:
Bruce Hovelson 36.19; Greg Redenius 25.98. Solid Waste Collection: Paul Hartley 23.14; Tim Huber
23.14; Jeremy Janssen 22.24; Brian Klingbile 23.14; Aaron Mumby 23.14; Marvin Privett 25.98. Solid
Waste Disposal: Calvin Cook 24.53; Todd Langland 42.78; Caryl Larson 24.53; Rodney Olson 25.98;
Jody Osmond 27.54; Garry Prussman 25.98.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0042,Version:1
Action on a request to abate property taxes from Matthew & Michele Schmidt, 1903 Windermere
Way, in the amount of $104.70, legal description: Lot 22, Block 3, Windermere Pointe Addition.
Parcel #40677-00300-022-00.
Summary:
Matthew & Michele Schmidt, property owners, have applied to abate a portion of their property taxes
in the amount of $104.70 for 1903 Windermere Way, located on Lot 22, Block 3, Windermere Point
Addition. Parcel #40677-00300-022-00. The Basement Finish Value was removed as per flood
damage sustained July 19, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $251.24
$251.24 / 12 = $20.94 per month
Abate 5 months x $20.94 = $104.70
Fiscal Impact:
The property tax revenue will be reduced by $104.70.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0043,Version:1
Action on a request to abate property taxes from Brookings Municipal Utilities in the amount of
$49.71, legal description: Lot 2, Block 2, Nelson 5th Addition.Parcel #40412-00200-002-00.
Summary:
Brookings Municipal Utilities have applied to abate a portion of their property taxes in the amount of
$49.71 for Lot 2, Block 2, Nelson 5th Addition. Parcel #40412-00200-002-00. Property was
purchased from CD Properties on 6/5/2018.
County Assessor Calculations:
2018 pay 2019 tax = $85.22
$85.22 / 12 = $7.10 per month
Abate 7 months x $7.10 = $49.71
Fiscal Impact:
The property tax revenue will be reduced by $49.71.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0044,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $1,302.07,
legal description: Lot 9, Block 3 of First Addition, City of Brookings aka: 211 6th Ave. Parcel #40160-
00300-009-00.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of
$1,302.07 for Lot 9, Block 3 of First Addition, City of Brookings aka: 211 6 th Ave. Parcel #40160-
00300-009-00. This property was purchased from Sarantis Theodosopoulos on June 29, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $2568.94
$2568.94 / 365 days = $7.038
Abate 185 days x $7.038 = $1302.07
Fiscal Impact:
The property tax revenue will be reduced by $1,302.07.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0045,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $225.47,
legal description: W102’ of Lots 10 & 10A, Block 3, First Addition, City of Brookings aka: 519 Front
Street. Parcel #40160-00300-010-05.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of $225.47
for the W102’ of Lots 10 & 10A, Block 3, First Addition, City of Brookings aka: 519 Front Street.
Parcel #40160-00300-010-05. This property was purchased from Sarantis Theodosopoulos on June
26, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $444.84
$444.84 / 365 = $1.218 per day
Abate 185 days x $1.218 = $225.47
Fiscal Impact:
The property tax revenue will be reduced by $225.47.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0046,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $969.53,
legal description: E73’ of Lots 10 & 10A, Block 3 of First Addition, City of Brookings aka: 205 6 th Ave.
Parcel #40160-00300-010-00.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of $969.53
for the E73’ of Lots 10 & 10A, Block 3 of First Addition, City of Brookings aka: 205 6 th Ave. Parcel
#40160-00300-010-00. This property was purchased from Sarantis Theodosopoulos on June 29,
2018.
County Assessor Calculations:
2018 pay 2019 tax = $1912.86
$1912.86 / 365 = $5.24 per day
Abate 185 days x $5.24 = $969.53
Fiscal Impact:
The property tax revenue will be reduced by $969.53
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
powered by Legistar™
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0047,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $30.53, legal
description: Lot 53A, 53B, 53C, Sioux Village Indian Hills Addition, City of Brookings. Parcel #40265-
02000-053-05.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of $30.53
for Lot 53A, 53B, 53C, Sioux Village Indian Hills Addition, City of Brookings. Parcel #40265-02000-
053-05. This property was purchased from John Mills on February 19, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $35.26
$35.26 / 365 days = $.0966 per day
Abate 316 days x $.0966 = $30.53
Fiscal Impact:
The property tax revenue will be reduced by $30.53.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
City of Brookings Printed on 2/7/2019Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0048,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $424.42,
located on Lot 1, Block 2, Nelson 5th Addition, City of Brookings. Parcel #40412-00200-001-00.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of $424.42
for Lot 1, Block 2 of Nelson 5th Addition, City of Brookings. Parcel #40412-00200-001-00. This
property was purchased from CD Properties LLC on June 5, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $737.68
$737.68/365 = $2.02 per day
Abate 210 days x $2.02 = $424.42
Fiscal Impact:
The property tax revenue will be reduced by $424.42.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
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Brookings City Clerk
Abatement and Refunds
South Dakota Codified Law 10-18-6 & 7 stipulates that no tax on property within a municipal corporation shall be
abated or refunded without the approval of the governing body of said Municipal Corporation, duly filed with said
application.
In any case where the concurrence of a municipality in the granting of any abatement of refund is required, the
action of the municipality shall be certified to and filed with the county auditor of the county within thirty days
after an application for such concurrence shall have been filed with the clerk or the presiding officer of the
governing body of such municipality, and if not so filed with said county auditor within such time, the municipality
shall be deemed to have concurred in granting the application.
Application: City of Brookings
Year: 2019
Abatement Amount for 2018: $737.68
Address:
Parcel Number:40412-00200-001-00
Legal Description: Lot 1, Block 2, Nelson 5th Addition, City of Brookings.
Background: This parcel was deeded to the City in 2018. The revised taxes are as follows:
2018 property taxes charged:$737.68
Amount to be abated from 2018 taxes:$737.68
I hereby certify that on February 12, 2019, the following attached application for abatement or refund of taxes has
been duly acted on by the governing body of the city or town of Brookings, in Brookings, South Dakota.
Such action is recorded in the official minutes of said municipality, dated February 12, 2019, and reads as follows:
“A motion was made by _________, seconded by __________, to approve an abatement request made by the
City of Brookings to abate the 2018 property taxes in the amount of $737.68 for Parcel No. 40412-00200-001-00,
located on Lot 1, Block 2, Nelson 5th Addition, City of Brookings.
“All present voted yes; motion carried.”
Signed by: ______________________________
Bonnie Foster, Acting City Clerk
City of Brookings, Brookings, SD
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2019-0049,Version:1
Action on a request to abate property taxes from the City of Brookings in the amount of $71.28, legal
description: Lot 1, Lift Station Addition, City of Brookings. Parcel #40311-00000-001-00.
Summary:
The City of Brookings has applied to abate a portion of their property taxes in the amount of $71.28
for Lot 1, Lift Station Addition, City of Brookings. Parcel #40311-00000-001-00. This property was
purchased from Prairie Hills LLC on February 19, 2018.
County Assessor Calculations:
2018 pay 2019 tax = $96.40
$96.40 / 365 = $.2641 per day
Tax bill is for 5,600 sq ft., City purchased 4,783 sq ft. ($.0149 per sf)
Abate 316 days x $.0149 = $71.28
Fiscal Impact:
The property tax revenue will be reduced by $71.28.
Recommendation:
County Assessor recommends approval.
Attachments:
Abatement Application
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-022,Version:1
Action on Resolution 19-022, a Resolution authorizing Change Order No. 1 (Final) for 2018-07STI
Asphalt Concrete Freight on Board Project, Bowes Construction, Inc.
Summary:
This resolution will approve Change Order No. 1 (Final) for 2018-07STI Asphalt Concrete Freight on
Board Project.
Background:
This project is the annual street maintenance project which provides the asphalt patching material the
Street Department picks up at the plant to repair patches throughout the City. This project has been
completed and is ready to be closed out. This resolution will adjust the plan quantities to as-built
quantities, for a decrease of $17,463.49 to the contract. The decrease was due to less street
deterioration of the 2018 chip seal area. There is no change to the contract completion date. The
change order is summarized below:
Original Contract Price:$79,260.00
Change from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$79,260.00
Decrease of this Change Order (No. 1 Final):($17,463.49)
Contract Price incorporating this Change Order:$61,796.51
Fiscal Impact:
There will be a decrease of $17,463.49 to the contract.
Recommendation:
Recommend approval of the change order.
Attachments:
Resolution
Change Order
Details
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Resolution 19-022
A Resolution Authorizing Change Order No. 1 (Final), for
2019-07STI Freight On Board Project; Bowes Construction Inc.
Be It Resolved by the City Council that the following change order be allowed for 2019-
07STI Freight on Board Project:
Construction Change Order Number 1 Final
Adjust estimated bid quantities to “as-built” quantities for a total decrease of
($17,463.49) to close out the project.
Passed and approved this 12th day of February, 2019.
CITY OF BROOKINGS
_________________________
Keith W. Corbett, Mayor
ATTEST:
____________________________
Bonnie Foster, Acting City Clerk
2016-07STI ASPHALT CONCRETE FREIGHT ON BOARD (FOB)
BOWES CONSTRUCTION INC.: CHANGE ORDER NO. 1 FINAL
BOWES CHANGE
ITEM WORK OR MATERIAL UNITS PLAN CONSTRUCTION EXTENSION FINAL FINAL ORDER
NO.QUANTITY BID PRICES QUANTITIES COST COST
2 ASPHALT CONCRETE CLASS E, TYPE 1 & E2 TON 500.0 $27.00 $13,500.00 1030.865 $27,833.36 $14,333.36
3 ASPHALT CONCRETE CLASS G, TYPE 1 TON 20.0 $29.00 $580.00 53.995 $1,565.86 $985.86
4 ASPHALT CONCRETE CLASS G, TYPE 1 or 2 85% QUARTZ TON 100.0 $31.00 $3,100.00 2.080 $64.48 -$3,035.52
5 ASPHALT CONCRETE CLASS G, TYPE 2 TON 20.0 $29.00 $580.00 0.000 $0.00 -$580.00
6 ASPHALT CEMENT TON 80.0 $425.00 $34,000.00 65.950 $28,028.75 -$5,971.25
7 ASPHALT TACK COAT TON 10.0 $600.00 $6,000.00 4.820 $2,892.00 -$3,108.00
8 ASPHALT CLASS HR TON 500.0 $26.00 $13,000.00 54.305 $1,411.93 -$11,588.07
9 ASPHALT CLASS Q TON 20.0 $425.00 $8,500.00 0.000 $0.00 -$8,500.00
SUBTOTAL $79,260.00 $61,796.37 -$17,463.63
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-020,Version:1
Action on Resolution 19-020, a Resolution Awarding a Contract on the Design-Build Project for the
Larson Ice Center Ice Plant and Ice Floor Replacement.
Summary:
The Design-Build Larson Ice Center Project includes replacing both concrete rink floors, all
associated cooling piping, mains, headers, and subfloor heating system in both ice rinks. Installing a
subfloor drainage system capable of reducing ground water under both ice rink floors, and replacing
an aging R-22 ice system. The new ice system will be an ammonia indirect system with all
associated piping, headers, mains, and condensers required for a complete installation.
Staff followed the Design-Build RFP requirements for this process and three Firms were invited to
submit proposals. Staff conducted proposal evaluations and invited two Firms to interview for the
project. Based on all relevant information provided in this process staff is recommending awarding
the project to the McKinstry Firm from Roseville, MN.
Recommendation:
Staff recommends awarding the project to the McKinstry Firm from Roseville, MN to include replacing
both rink floors, installing a rink water mitigation system, addressing overall site water mitigation
options, and installing an Ammonia Indirect ice plant system. The recommendation is based on the
McKinstry Firm being able to successfully meet the scope of work and selection criteria as identified
through the Design-Build RFP process.
Due to the urgent timeliness for scheduling, manufacturers lead timeline for manufacturing a new ice
system, and the potential for a complete failure of the current R22 ice system, staff is recommending
proceeding forward with this project as soon as possible.
Attachments:
Memo
Resolution
Bid Tab
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City Council Agenda Memo
From:Dan Brettschneider, Parks, Recreation & Forestry Director
Council Meeting:February 12, 2019
Subject:Design-Build Services for Larson Ice Center Ice Plant and
Ice Floor Replacement.
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The Larson Ice Center Project includes replacing both concrete rink floors, subfloor
heating system, installing water mitigation measures, and replacing the ice plant. A
Design-Build RFP was followed for this process and three firms’ submitted proposals.
After thorough evaluation and interviews, staff recommends awarding the project to
McKinstry from Roseville, MN, with the implementation of an ammonia indirect ice plant.
Background:
The Larson Ice Center opened in 2002 and consists of two regulation sized ice sheets
(Red/Blue Rinks) and a holding barn. The current R22-Indirect/Glycol ice plant
traditionally has a life expectancy of 20-25 years. However, the Larson Ice Center is
failing and professionals recommend the ice system and rink floors be replaced as soon
as possible.
The R22 skid is currently working as intended, however the condensers are aging and
need replacing. The subfloor heating system is not working as intended and the heat
exchanger has failed. In both rinks the steel mains and headers are documented as
leaking and the concrete slab of the Red Rink has heaved several inches causing poor
ice playing conditions and inefficiencies.
In 2018 the City of Brookings prepared an Ice System Replacement Feasibility Report.
The report documents the existing conditions as well as recommendations to consider
moving forward.
Discussion:
Based on the review of the selection criteria, staff selected McKinstry with an ammonia
indirect ice plant for the following reasons:
Overall quality of their proposal and abilities of their professional personnel
Experience with similar projects utilizing an ammonia indirect ice plant
Capacity to meet the difficult scheduling window and budget requirements
Provide 5 years of follow-up support on the project and will be single point of
accountability
Based on the Design-Build Procurement Procedures McKinstry is the Best Value
Selection
Based on information received from proposal submittals there were three options to
choose from for the ice plant system, they included an Ammonia Indirect System, CO2
Indirect System and a CO2 Direct System. There are pros and cons with each type of
system, staff recommends moving forward with an ammonia indirect system for the
following reasons:
Ability to isolate the Red and Blue Rinks independently by closing the respective
glycol supply and return valves. A direct C02 system would likely require
complete capture of the C02 charge or venting to the atmosphere.
Maintaining different ice temperature set points in each rink is accomplished in a
glycol system through the use of modulating, three-way, or mixing valves.
Leak detection is more easily accomplished in a glycol piping system.
The system will include built in "temporary" connection points to the main glycol
headers allowing for the quick connection of a temporary chiller should the main
refrigeration plant experience a failure.
Ammonia systems are the most widely utilized replacement option for ice arenas
throughout the U.S. The availability, proximity, and experience of installation and
repair technicians for indirect ammonia systems far exceeds that of other options.
Consultations with the Brookings Fire Department and primary code official
indicated no reservations with the use of an ammonia refrigeration skid.
Two of the three firms submitting a proposal supplied 30 year life cycle modeling
cost projections that indicated the ROI on the ammonia indirect system was very
comparable to that of a CO2 indirect or CO2 direct system.
The timeframe for replacement and installation is April 2019 - August 2019. The ice
floors and ammonia indirect system need to be operational for use by September 1,
2019.
The firm may begin construction as construction documents are completed and as
the facility schedule allows, with approval by the City.
The firm shall complete all substantial construction services no later than August 30,
2019.
Legal Consideration:
The recommended Firm has submitted and met the bid bond requirements.
Financial Consideration:
The financial proposal from McKinstry is a not to exceed fee for professional and
construction services of $3,690.278.00. Staff will work with McKinstry upon approval of
the project regarding details of the contract. Staff will work with bond counsel to fund the
project.
Options:
The City Council has the following options:
1. Award the project to the McKinstry Firm
2. Reject all proposals and restart the process
Recommendation:
Staff recommends awarding the Larson Ice Center ice plant and ice floor replacement to
the McKinstry Firm.
Action Requested:
Approve a contract with McKinstry of Roseville, MN for Design-Build Services for Larson
Ice Center Ice Plant and Ice Floor Replacement Project.
Supporting Documentation:
1. Resolution
2. Bid Tab for Financial Proposals
Resolution 19-020
Resolution Awarding a Contract on the Design-Build Project
for the Larson Ice Center Ice Plant and Ice Floor Replacement
Whereas, the City of Brookings opened financial proposals for the Design-Build Project
for the Larson Ice Center Ice Plant and Ice Floor Replacement on Friday, January 25,
2019 at 3:00 pm at the Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following proposals for the Larson Ice
Center Ammonia Indirect Ice Plant and Ice Floor Replacement: McKinstry -
$3,690,278.00; JLG Building Solutions & Ice - $3,841,109.54.
Whereas, the City of Brookings has determined the Adjusted Price based on the Best
Value calculation as per Resolution 109-12, “Procedures for City of Brookings Design-
Build Procurement” to be: McKinstry - $3,878,787.05; JLG Building Solutions & Ice -
$4,350,560.13.
Now, Therefore, Be It Resolved that the proposal of $3,690,278.00 for McKinstry be
accepted.
Passed and approved this 12th day of February, 2019.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Bonnie Foster, Acting City Clerk
LARSON ICE CENTER ICE PLANT AND ICE FLOOR REPLACEMENT
BID TAB FOR FINANCIAL PROPOSALS
Opening of Financial Proposals: Friday, January 25, 2019, 3:00 PM, City & County Government Center, 520 3rd Street, Brookings, SD, 57006
McKinstry JLG Building Solutions Kraus-Anderson Construction Company
1970 Oakcrest Avenue, Suite 310 314 Main Avenue #3 1815 Schaefer Street, Suite 200
Roseville, MN 55113 Brookings, SD 57006 Bismarck, ND 58501
612-900-8459 605-692-1288 701-989-7150
BID BOND/CASHIERS CHECK Bid Bond Cashiers Check Bid Bond
FINANCIAL PROPOSAL $3,896,963.00 $3,999,835.96 $3,800,000.00
QUALITATIVE SCORE 95.14 88.29 70.71
CO2 Indirect CO2 Indirect CO2 Direct
ADJUSTED PRICE $4,096,030.06 $4,530,338.61 $5,374,063.07
(LOWEST ADJUSTED PRICE = BEST VALUE)** Project did not meet timeline
FINANCIAL PROPOSAL $3,690,278.00 $3,841,109.54
QUALITATIVE SCORE 95.14 88.29
Ammonia Indirect Ammonia Indirect
ADJUSTED PRICE $3,878,787.05 $4,350,560.13
(LOWEST ADJUSTED PRICE = BEST VALUE)
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-016,Version:1
Public Hearing and Action on Resolution 19-016, a Resolution Levying Assessment for 2018-12SSA,
Western Avenue Sanitary Sewer Assessment Project.
Summary:
This resolution will levy the assessment for 2018-12SSA, Western Avenue Sanitary Sewer
Assessment Project.
Recommendation:
Recommend approval of the resolution to levy the assessment costs.
Attachments:
Memo
Resolution
Assessment Roll
Map
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:February 12, 2019
Subject:Public Hearing and Action on Resolution 19-016, a
Resolution Levying Assessment for 2018-12STA, Western
Avenue Sanitary Sewer Assessment Project
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will levy the assessment for 2018-12STA, Western Avenue Sanitary
Sewer Assessment Project.
Background:
The City received a petition to install sanitary sewer on Western Avenue from
approximately 240 feet North of Martin Boulevard to approximately 530 feet North of
Martin Boulevard. The City Council approved Resolution of Necessity 18-042 on May
22, 2019, authorizing the City to proceed with the project. The project location is shown
on the attached map.
There are three property owners on the East side of Western Avenue that did not have
a sanitary sewer main adjacent to their property and were not hooked up to the City’s
sanitary sewer system. This project provided an extension of the sanitary sewer main
and each property received one sanitary sewer service. The project has been
completed and the City is proceeding with the process to assess the property owners
with their portion of the construction costs.
Discussion:
The project will be assessed based on special benefits where each of the three property
owners will receive similar benefits and thereby would pay similar costs. The
assessment cost is $33,504 and each property owner’s cost is $11,168.00. The
assessment will be divided into ten (10) equal annual installments and interest of ten
(10) percent per annum shall accrue on the unpaid balance of the assessment.
Legal Consideration:
The assessment shall be collected by the City in accordance with the procedure for
Plan One in Section 9-43-102, South Dakota Compiled Laws of 1967, as amended.
The Notice of Public Hearing was published as required.
Financial Consideration:
The costs will be collected into the City Assessment Fund.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the resolution to levy the project.
Supporting Documentation:
1. Resolution
2. Assessment Roll
3. Map
Resolution 19-016
Resolution Levying Assessment for Project No. 2018-12SSA
Western Avenue Sanitary Sewer Assessment Project
Whereas, the City Council has provided for the construction work to be completed under
Project No. 2018-12SSA, Western Avenue Sanitary Sewer Assessment Project.
Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows:
1. The City Council has made all investigation which it deems necessary and has found
and determined that the amount which each lot or tract will be benefited by the
construction of the sanitary sewer improvement heretofore designated as Sanitary
Sewer Assessment Project No. 2018-12SSA is the amount stated in the proposed
Assessment Roll.
2. The assessment for Sanitary Sewer Assessment Project No. 2018-12SSA is hereby
approved and the assessments thereby specified are levied against each and every
lot, piece or parcel of land thereby described.
3. The assessment for all assessable properties shall be divided into ten (10) equal
annual installments and interest of ten (10) percent per annum shall accrue on the
unpaid balance of the assessment.
4. Such assessments, unless paid within thirty (30) days after the statement due date,
shall be collected by the City in accordance with the procedure for Plan One in
Section 9-43-102, South Dakota Compiled Laws of 1967, as amended.
Passed and approved this 12th day of February, 2019.
CITY OF BROOKINGS
___________________________
Keith W. Corbett, Mayor
ATTEST:
______________________________
Bonnie Foster, Acting City Clerk
ASSESSMENT ROLL FOR 2018-12SSA
Filed:1/22/2019 WESTERN AVENUE SANITARY SEWER ASSESSMENT PROJECT
PAGE 1 of 1
PARCEL NUMBER LEGAL DESCRIPTION OWNER PROPERTY COST PER OWNER TOTAL
ADDRESS (BENEFITS RECEIVED COST
ASSESSMENT METHOD)
40960-10950-022-15 Outlots, OL "C" Exc. S 184'Lyle and Holly Hawkinson OL "C" Exc. S 184' thereof
of NW 1/4 429 Southview Drive Section 2-T109N-R50W $11,168.00 $11,168.00
Section 2-T109N-R50W Brookings, SD 57006
40960-10950-022-20 Outlots, N 84' of the S 184'Rainer and Tiffani Westall
of OL "C" in NW 1/4 2011 Western Avenue South 2011 Western Avenue S $11,168.00 $11,168.00
Section 2-T109N-R50W Brookings, SD 57006
40960-10950-022-10 Outlots, S 100' of OL "C"Jay and Antonia Triplett
of NW 1/4 2019 Western Avenue South 2019 Western Avenue S $11,168.00 $11,168.00
Section 2-109N-R50W Brookings, SD 57006
TOTAL $33,504.00
100 ft
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-017,Version:1
Public Hearing and Action on Resolution 19-017, a Resolution of Intent to Lease Real Property at the
Brookings Airport Terminal Building to Eric Hartung.
Summary:
This resolution will allow the City to enter into a contract with Eric Hartung to lease 282 square feet at
the Brookings Airport Terminal Building for 2019 at a rate of $235.00 per month and half the Airport
Terminal utility costs. The lease is being offered on a temporary basis to Mr. Hartung in the same
manner as the previous tenant, which will allow him time to build a hangar for the permanent location
of his business.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Memo
Resolution
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:February 12, 2019
Subject:Public Hearing and Action on Resolution 19-017, a
Resolution of Intent to Lease Real Property at the Brookings
Airport Terminal Building to Eric Hartung
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will allow the City to enter into a contract with Eric Hartung to lease 282
square feet at the Brookings Airport Terminal Building for 2019 for $235.00 per month
and half the Airport Terminal utility costs. The lease is being offered on a temporary
basis to Mr. Hartung in the same manner as the previous tenant which will allow him
time to build a hangar at the airport for the permanent location of his business.
Background:
Eric Hartung wishes to locate his sky diving business at the Brookings Regional Airport
and he would like to lease a small office at the Airport Terminal on a temporary basis.
He plans to construct a hangar on airport property in 2019 or 2020 for his business.
The City previously rented 282 square feet of space in the Airport Terminal Building to a
past tenant, which is being offered to Eric Hartung. The lease price will be $10.00 per
square foot per year, which equates to $235 per month. Mr. Hartung will also pay the
City for one-half of the monthly utility cost for the Terminal building. The Civil Air Patrol
pays the other half of the utilities. This resolution will approve a lease through
December 31, 2019.
Discussion:
According to FAA guidance, the City’s lease should be similar to each aviation tenant.
Therefore, the lease is being offered to Mr. Hartung in the same size and price that was
approved for the previous tenant.
Legal Consideration:
A public hearing is required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing -
Authorization.
If the governing body decides to lease any municipally owned property to any
private person for a term exceeding one hundred twenty days and for an amount
exceeding five hundred dollars annual value it shall adopt a resolution of intent to
enter into such lease and fix a time and place for public hearing on the adoption
of the resolution. Notice of the hearing shall be published in the official
newspaper once, at least ten days prior to the hearing. Following the hearing the
governing body may proceed to authorize the lease upon the terms and
conditions it determines.
The Notice of Public Hearing was published as required.
Financial Consideration:
The airport fund will receive $235 per month, plus one-half the utility cost from Eric
Hartung.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the lease to Eric Hartung.
Supporting Documentation:
1. Resolution
Resolution 19-017
Resolution of Intent to Lease Real Property
at the Brookings Airport Terminal Building to Eric Hartung
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City
of Brookings intends to enter into a Lease with Eric Hartung for a period commencing
February 12, 2019 and ending December 31, 2019 and pertaining to the following
described property:
Approximately 282 square feet in the Brookings Airport Terminal Building located in
Section 26, T110N, R50W, in the City of Brookings, Brookings County, South
Dakota.
The Lease will be an amount of Two Hundred Thirty Five Dollars per month ($235.00) and
one-half the monthly utility costs at the Airport Terminal Building.
Be It Further Noted, that a Public Hearing on this Resolution was held on February 12,
2019, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and
that all persons were given an opportunity to be heard on the intent to lease real property.
Passed and approved this 12
th day of February, 2019.
CITY OF BROOKINGS
______________________________
Keith W.Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-018,Version:1
Public Hearing and Action on Resolution 19-018, a Resolution of Intent to Lease Real Property at the
Brookings Airport to United Development, LLC.
Summary:
This resolution will allow the City to enter into a contract with United Development, LLC, to lease
9,600 square feet at the Brookings Airport for a 5-year period for a commercial hangar at the lease
rate of $0.15 per square foot per year.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Memo
Resolution
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:February 12, 2019
Subject:Public Hearing and Action on Resolution 19-018, a
Resolution of Intent to Lease Real Property at the Brookings
Airport to United Development, LLC.
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will allow the City to enter into a contract with United Development, LLC,
to lease 9,600 square feet at the Brookings Airport for a 5-year period for a commercial
hangar at the lease rate of $0.15 per square foot per year.
Background:
The City is proposing a lease for a parcel of property at the Brookings Regional Airport
for United Development, LLC who recently finished construction of a new commercial
hangar. The property is a designated hangar area, 80’ x 120’, for an area of 9,600
square feet in Section 27, Township 110 North, Range 50 West. The lease amount will
be 9,600 square feet at the rate of $0.15/square foot as adopted in Resolution 18-071
for commercial uses. The term of the lease will be February 12, 2019 through
December 31, 2023. The annual lease rate will be adjusted annually as adopted by the
City Council.
Discussion:
This lease is similar to other airport leases with a 5-year term and at the lease rate
adopted by the City Council.
Legal Consideration:
A public hearing is required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing -
Authorization. If the governing body decides to lease any municipally owned property to
any private person for a term exceeding one hundred twenty days and for an amount
exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter
into such lease and fix a time and place for public hearing on the adoption of the
resolution. Notice of the hearing shall be published in the official newspaper once, at
least ten days prior to the hearing. Following the hearing the governing body may
proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was published as required.
Financial Consideration:
The airport budget will receive $1,440 per year for the lease.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the lease to United Development, LLC.
Supporting Documentation:
1. Resolution
Resolution 19-018
Resolution of Intent to Lease Real Property
at the Brookings Airport to United Development, LLC
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City
of Brookings intends to enter into a Lease with United Development, LLC, for a period
commencing February 12, 2019 and ending December 31, 2023 and pertaining to the
following described property:
Approximately 9,600 square feet at the Brookings Airport located in Section 27,
T110N, R50W, in the City of Brookings, Brookings County, South Dakota.
The Lease will be an annual amount of one thousand four hundred forty dollars
($1,440.00), which is $0.15 per square foot per year. The lease amount may be adjusted
by the Brookings City Council each year and the payment will be payable by the last
working day of January of each year. The City of Brookings may terminate this Lease with
a notice of 60 days to the lessee.
Be It Further Noted, that a Public Hearing on this Resolution was held on February 12,
2019, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and
that all persons were given an opportunity to be heard on the intent to lease real property.
Passed and approved this 12
th day of February, 2019.
CITY OF BROOKINGS
____________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 19-019,Version:1
Public Hearing and Action on Resolution 19-019, a Resolution of Intent to Lease Real Property at the
Brookings Airport to Wilde Air Service.
Summary:
This resolution will allow the City to enter into a contract with Wilde Air Service to lease 8,960 square
feet at the Brookings Airport for a 5-year period for a commercial hangar at the lease rate of $0.15
per square foot per year.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Memo
Resolution
City of Brookings Printed on 2/7/2019Page 1 of 1
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City Council Agenda Memo
From:Jackie Lanning, City Engineer
Council Meeting:February 12, 2019
Subject:Public Hearing and Action on Resolution 19-019, a
Resolution of Intent to Lease Real Property at the Brookings
Airport to Wilde Air Service
Person(s) Responsible: Jackie Lanning, City Engineer
Summary:
This resolution will allow the City to enter into a contract with Wilde Air Service to lease
8,960 square feet at the Brookings Airport for a 5-year period for a commercial lease
rate of $0.15 per square foot per year.
Background:
The City is proposing a lease for a parcel of property at the Brookings Regional Airport
for Wilde Air Service for an agriculture aviation spraying business and fueling operation.
The property is designated as 80’ x 112’, for an area of 8,960 square feet in Section 27,
Township 110 North, Range 50 West. The lease amount will be 8,960 square feet at the
rate of $0.15/square foot as adopted in Resolution 18-071 for commercial uses. The term
of the lease will be February 12, 2019 through December 31, 2023. The annual lease
rate will be adjusted annually as adopted by the City Council.
Discussion:
This lease is similar to other airport leases with a 5-year term and at the lease rate
adopted by the City Council.
Legal Consideration:
A public hearing is required as per SDCL 9-12-5.2 to lease to a private person:
9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing -
Authorization. If the governing body decides to lease any municipally owned property to
any private person for a term exceeding one hundred twenty days and for an amount
exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter
into such lease and fix a time and place for public hearing on the adoption of the
resolution. Notice of the hearing shall be published in the official newspaper once, at
least ten days prior to the hearing. Following the hearing the governing body may
proceed to authorize the lease upon the terms and conditions it determines.
The Notice of Public Hearing was published as required.
Financial Consideration:
The airport budget will receive $1,344 per year for the lease.
Options:
The City Council has the following options:
1. Approve as presented
2. Approve with recommended adjustments
3. Deny
Recommendation:
Staff recommends approval of the resolution as presented.
Action Requested:
Approval of the lease to Wilde Air Service.
Supporting Documentation:
1. Resolution
Resolution 19-019
Resolution of Intent to Lease Real Property
at the Brookings Airport to Wilde Air Service
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City
of Brookings intends to enter into a Lease with Wilde Air Service, for a period commencing
February 12, 2019 and ending December 31, 2023 and pertaining to the following
described property:
Approximately 8,960 square feet at the Brookings Airport located in Section 27,
T110N, R50W, in the City of Brookings, Brookings County, South Dakota.
The Lease will be an annual amount of one thousand four hundred forty dollars ($1,440),
which is $0.15 per square foot per year. The lease amount may be adjusted by the
Brookings City Council each year and the payment will be payable by the last working day
of January of each year. The City of Brookings may terminate this Lease with a notice of
60 days to the lessee.
Be It Further Noted, that a Public Hearing on this Resolution was held on February 12,
2019, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and
that all persons were given an opportunity to be heard on the intent to lease real property.
Passed and approved this 12
th day of February, 2019.
CITY OF BROOKINGS
___________________________
Keith W. Corbett, Mayor
ATTEST:
__________________________
Bonnie Foster, Acting City Clerk