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Home My WebLink About2019_01_08 CC PKTCity Council City of Brookings Meeting Agenda Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 Fax: (605) 692-6907 "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers6:00 PMTuesday, January 8, 2019 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. 3.A. Action to approve the agenda. 3.B.ID 2018-0544 Action to approve the November 27, 2018 City Council Minutes. MinutesAttachments: 3.C.ID 2019-0007 Action to approve an amendment to the Civil Air Patrol, Inc. Lease Agreement. Lease AddendumAttachments: Page 1 City of Brookings January 8, 2019City Council Meeting Agenda 3.D.RES 19-003 Action on Resolution 19-003, a Resolution Authorizing the City of Brookings to Amend the Cooperative Fire Suppression Agreement. Resolution Letter 2019 SDWF Mini Mobilization Guide Authority to Sign Appointment 2019 Cooperative Fire Suppression Agreement Cooperative Agreement Attachments: 3.E.RES 19-008 Action on Resolution 19-008, A Resolution Directing Preparation Of The Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Sanitary Sewer Assessment Project 2018-12SSA, Western Ave. between Martin Blvd. and 20th St. S. Resolution Map Attachments: 3.F.ID 2019-0022 Action on an appointment to the Sustainability Council. 4. Items removed from Consent Agenda. Action: Motion to Approve, Request Public Comment, Roll Call 5. Open Forum/Presentations/Reports: 5.A. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 5.B. SDSU Student Association Report. 5.C.ID 2019-0005 Brookings County / City of Brookings Pre-Disaster Mitigation Plan Update Review Brookings PDM Worksheets Hazard Vulnerability Map Mitigation Activities Map Attachments: 6. Contracts/Change Orders: None 7. Ordinance First Readings: No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read and the date for the public hearing is announced. Page 2 City of Brookings January 8, 2019City Council Meeting Agenda 7.A.ORD 19-001 First Reading on Ordinance 19-001, an Ordinance Amending Article ll of Chapter 42 of the Code of Ordinance of the City of Brookings, and Pertaining to the Board of Health. Public Hearing on January 22, 2019. Ordinance-clean Ordinance-marked Attachments: 8. Public Hearings and Second Readings: 8.A.RES 19-004 Public Hearing and Action on Resolution 19-004, A Resolution Of Intent To Lease Real Property To Lyle Johnson for Hay Lease at Brookings Airport. Resolution Map Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 8.B.RES 19-005 Public Hearing and Action to approve Resolution 19-005, A Resolution Of Intent To Lease Real Property to David Rochel in the Wiese and Freeland Additions. Resolution Map Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 8.C.RES 19-006 Public Hearing and Action to approve Resolution 19-006, A Resolution Of Intent To Lease Real Property to Tim Bauer in Section 11-T109N-R50W (Main Avenue S. & 32nd Street S.). Resolution Map Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 8.D.RES 19-007 Public Hearing and Action on Resolution 19-007, A Resolution Of Intent To Lease Real Property to McHay in Section 21-T110N-R50W. Resolution Map Attachments: Action: Open & Close Public Hearing, Motion to Approve, Roll Call 9. Other Business: 9.A.RES 19-001 Action on Resolution 19-001, a Resolution Establishing Fees for Pedal Car/Bar Permits Within the City of Brookings. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call Page 3 City of Brookings January 8, 2019City Council Meeting Agenda 9.B.RES 19-009 Action to approve Resolution 19-009, A Resolution Approving the Appointment of an Acting City Clerk. ResolutionAttachments: Action: Motion to Approve, Request Public Comment, Roll Call 10. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 11. Adjourn. Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell Council Staff: Paul M. Briseno, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings.org Assisted Listening Systems (ALS) are available upon request. Please contact Angie Ritter, Brookings Deputy City Clerk, at (605)697-8630 or aritter@cityofbrookings.org. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting. Page 4 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2018-0544,Version:1 Action to approve the November 27, 2018 City Council Minutes. Attachments: 11/27/2018 Minutes City of Brookings Printed on 1/3/2019Page 1 of 1 powered by Legistar™ Brookings City Council November 27, 2018 The Brookings City Council held a meeting on Tuesday, November 27, 2018 at 5:00 p.m., at City Hall with the following City Council members present: Mayor Keith Corbett, Council Members Mary Kidwiler, Ope Niemeyer, Dan Hansen, Nick Wendell, Patty Bacon, and Holly Tilton Byrne. City Manager Paul Briseno, City Attorney Steve Britzman, City Clerk Shari Thornes, and Deputy City Clerk Angie Ritter were also present. 5:00 PM Study Session Informational Report on the Larson Ice Center Ice System Replacement. Ubl Design Group, in collaboration with the Parks, Recreation and Forestry Department, provided information to the City Council pertaining to the need and feasibility of options for replacement of the ice system at the Larson Ice Center. 6:00 PM REGULAR MEETING Consent Agenda: A motion was made by Council Member Hansen, seconded by Council Member Kidwiler, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett. 3.A. Action to approve the agenda. 3.B. Action to approve the November 13, 2018 City Council Minutes. 3.C. Action on Resolution 18-090, a Resolution Awarding the contract for the purchase of one new Automated Garbage Truck for the Collection Dept. through the National Joint Powers Alliance. Resolution 18-090 - A Resolution Awarding the Contract for the Purchase of One New Automated Garbage Truck for the Collection through the National Joint Powers Alliance Whereas, the City of Brookings will purchase an Automated Garbage Truck from Allstate Peterbilt of Fargo through the National Joint Powers Alliance in the amount of $263,705.00; and Whereas, this Automated Garbage Truck will be delivered and payment made after January 1, 2019; and Whereas, the 2019 capital budget for the purchase of one Automated Garbage Truck is $300,000.00. Now, Therefore, Be It Resolved that the contract from Allstate Peterbilt of Fargo for $263,705.00 be accepted. 3.D. Action on annual Liquor and Wine Alcohol License Renewals for 2019. Annual Liquor and Wine License renewals for 2019: Liquor (Off-Sale): Brookings Municipal Liquor Store, 780 22nd Ave. So. Liquor (On-Sale): Park Hospitality, Inc., 2500 6th St. (CL); Applebee’s / Porter Apple Co. B Inc., 3001 LeFevre Dr.; Buffalo Wild Wings Bar & Grill / W&P of Brookings, LLC, 1801 6th St.; CRAFT / Midwest Fresh Concepts, LLC, 610 Medary Ave.; Cubby’s Sports Bar & Grill / GDT Inc., 307 Main Ave.; Danny’s / David Olson Inc., 703 Main Ave. So.; Elks Brookings Lodge #1490, 516 4th St.; Jim’s Tap / Urquhart Ent., Inc., 309 Main Ave.; 9 Bar Nightclub / Nine Inc., 303 Main Ave.; Old Market Eatery / The Lee Group, 424 5th St.; Pheasant Restaurant & Lounge / RGO, Inc., 726 Main Ave. So.; Pints & Quarts / B&L Sullivan, Inc., 313 Main Ave.; Prairie Lanes Inc., 722 Western Ave.; The Ram / Ram & O’Hare’s Ent., LLC, 327 Main Ave.; Ray’s Corner / Fergen Enterprises Inc., 401 Main Ave.; Skinner’s Pub Inc., 300 Main Ave.; Sully’s Irish Pub/B&L Sullivan Inc., 421 Main Ave.; VFW GEO Dokken Post 2118, 520 Main Ave.; Wilbert’s/Comfort Suites University, 25th Ave; The Wild Hare / Wonder, Inc., 303 3rd St.; Restaurant (On-Sale): Whiskey Creek Wood Fire Grill / Brookings Steak Co. LLC, 621 32nd Ave.; Wine (On-Off Sale): Brookings Municipal Liquor Store, 780 22nd Ave. So.; Cenex Zip Trip #63 / CHS, Inc., 1005 6th St.; Cenex Zip Trip #64 / CHS, Inc., 3045 LeFevre Dr.; Children’s Museum of South Dakota, 521 4th St.; The Depot /ERL, LLC, 919 20th St. So.; Deuces Casino, Commonwealth Gaming & Holdings Co., 223 6th St., Suite 105A; Deuces Casino, Commonwealth Gaming & Holdings Co., 223 6th St., Suite 105B; Guadalajara Mexican Restaurant, 1715 6th St., Suite F; Hy-Vee Food Store / Hy-Vee, Inc., 700 22nd Ave. So.; KRAVE, Inc., 1040 22nd Ave. So.; The Lodge, 2515 6th St.; Mama Mia, DenWil Hospitality Group, Inc., 1300 Main Ave. So.; McCrory Gardens Visitors Center, 6th St. & 22nd Ave.; New Sake, Inc., 724 22nd Ave. So.; Old Sanctuary / Old Sanctuary Assoc., LLC, 928 4th St.; Pheasant Restaurant &Lounge / RGO, Inc., 726 Main Ave. So.; Schoon’s Pump N’ Pak So. / Schoon Properties, Inc., 1205 Main Ave. So.; Swiftel Center, 824 32 nd Ave.; Wal-Mart Supercenter #1538 / Wal-Mart Stores, Inc., 2233 6th St.; Wilbert’s/Comfort Suites University, 25th Ave.; Wooden Legs Brewing Co., 309 5th St., Suite 100 Presentation of the Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement for Excellence in Financial Reporting was awarded to City of Brookings by the Government Finance Officers Association of United States and Canada for its comprehensive annual financial report (CAFR). October 2018 Monthly Financial Report. Arnold Ehlers, Interim Finance Director, presented a summary of the City’s financial position to the City Council and public. Ordinance 18-017. First Reading was held on Ordinance 18-017, an Ordinance pertaining to the use of commercial pedal cars in the City of Brookings, South Dakota. Public Hearing is December 11, 2018. Ordinance 18-016. A Second Reading was held on Ordinance 18-016, an Ordinance authorizing Supplemental Appropriation #3 to the 2018 Budget. A motion was made by Council Member Hansen, seconded by Council Member Tilton Byrne, that Ordinance 18-016 be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett. Presentation of the Small MS4 Storm Water Management Program Goals from 2017 on Water Quality. City Engineer Jackie Lanning gave a presentation of the Small MS4 Storm Water Management Program Goals from 2017 and an update of the 2018/2019 Program Goals related to water quality. Adjourn. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to adjourn the meeting at 6:31 p.m. The motion carried by a unanimous vote. City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2019-0007,Version:1 Action to approve an amendment to the Civil Air Patrol, Inc. Lease Agreement. Summary: This motion will authorize the City of Brookings to approve an amendment to the lease agreement with Civil Air Patrol, Inc. for the 2019 lease rate. Background: Organization: The Civil Air Patrol is an affiliate of the “SD Civil Air Patrol Wing.” Their mission is to provide Cadet programs for leadership, aerospace education to interested students, and emergency services. There are 550 civil air patrol aircraft nationwide and 6 of the planes are in South Dakota. The plane is owned by the Air Force and the Wing Group provides funding for the hangar for the plane and fuel for some missions. The Brookings Civil Air Patrol has18 members (4 “senior” members who are over 21 years old, and 14 students between the ages of 12 and 18). They meet weekly with the students for education and leadership, and they hold other events such as search and rescue, training, annual conference, etc. Funding: The Brookings City Council previously approved a 5-year lease agreement for the Civil Air Patrol, Inc. for the years 2015-2019 to lease approximately 1,040 square feet of the Brookings Airport Terminal. The City owns the airport terminal building which had been vacant since commercial air service was discontinued. The original lease rate for 2016 was $175.53 per month plus ½ of the utilities. The City Council has amended their lease rate due to the Civil Air Patrol’s limited funding, which was $75.00 per month for 2016, $77.25 per month for 2017 and $79.57 per month for 2018. The request to adjust their lease rate has been reviewed at the end of each year. The local Civil Air Patrol Group pays for their own building rent, utilities and fuel. Their annual operating budget is approximately $3,000, which is raised with fund raisers such as washing planes, bussing tables at Pizza Ranch, etc. They also pay rent for the hangar for the plane at Pheasant’s Fury and purchase gas, both of which benefit the airport. The FAA Airport Compliance Manual, Order 5190-6B, Chapter 17, on Self-sustainability, provides an exception for Not-for-Profit Aviation Organizations, which is as follows: “17.16. Exception for Not-for-Profit Aviation Organizations. Reduced Rent. A sponsor may charge reduced rental rates to aviation museums and aeronautical secondary and post secondary education programs conducted by accredited education institutions to the extent that civil aviation receives reasonable tangible or intangible benefits from such use. A sponsor may also charge reduced rental rates to Civil Air Patrol units operating aircraft at the airport.” Proposal: The City is proposing a rental lease rate of $81.96 per month plus half of the utilities for 2019 for the leased square footage, which is a 3% increase from the 2018 lease rate of $79.57 per month. The lease rate will be reviewed in late 2019 prior to their lease renewal contract. City of Brookings Printed on 1/3/2019Page 1 of 2 powered by Legistar™ File #:ID 2019-0007,Version:1 Fiscal Impact: The airport budget will receive revenue of $81.96 per month plus half of the utility costs for 2019. Recommendation: Staff recommends approval. Attachments: Lease Addendum City of Brookings Printed on 1/3/2019Page 2 of 2 powered by Legistar™ ADDENDUM TO CIVIL AIR PATROL, INC. AIRPORT TERMINAL LEASE AGREEMENT _________________ THIS ADDENDUM TO AGREEMENT WITH CIVIL AIR PATROL, INC. is made and entered into by and between the City of Brookings, South Dakota, a municipal corporation, Lessor, hereinafter referred to as "City", and Civil Air Patrol, Inc. hereinafter referred to as "Lessee". This addendum is intended to amend the current lease agreement with Civil Air Patrol dated January 27, 2015, with all other terms of the Lease Agreement to remain in full force and effect. FOR AND IN CONSIDERATION OF THE MUTUAL COVENANTS, CONDITIONS AND PROMISES, THE PARTIES DO HEREBY AGREE THAT THE FOLLOWING SECTIONS OF THE LEASE AGREEMENT DATED JANUARY 27, 2015 ARE AMENDED AS FOLLOWS: 1.Article VII: Rental Space in the Terminal Building/Rent Payable Commencing on January 1, 2019 through December 31, 2019, the monthly rental installment shall be $81.96 per month, said sum to be billed and payable on or by the first working day of each month and is late if paid after the 10 th day of the month. This Agreement shall be in full force and effect from the date of approval by both parties and ending December 31, 2019, unless sooner terminated or extended as provided in the lease. Lessee understands that this Lease is subject to early termination if the City of Brookings agrees to permit a commercial service, airline, operator or other purpose for the terminal building. 2. Remaining Sections of Lease shall Continue Unmodified. All other Articles of the Lease Agreement between the parties dated January 27, 2015 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this 8 th day of January, 2019. CITY OF BROOKINGS By: ________________________________ Paul Briseno, City Manager ATTEST: ____________________________________ Shari Thornes, City Clerk CIVIL AIR PATROL, INC. By: ________________________________ Its: ______________________________________ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-003,Version:1 Action on Resolution 19-003, a Resolution Authorizing the City of Brookings to Amend the Cooperative Fire Suppression Agreement. Summary: The City of Brookings approved a Cooperative Fire Suppression Agreement between the City of Brookings and South Dakota Department of Agriculture, Wildland Fire Division on May 4, 2017. This agreement has been in place for eighteen years. Under the agreement, when we have the availability, we can be called to help to support forest fires or large wildland fires with equipment and personnel. The City and the personnel are reimbursed for the time spent on the call. The parties now desire to extend the end date of the current (2014-2018) Cooperative Fire Suppression Agreement to May 15, 2019 to allow for continued cooperation while the 2019-2023 Cooperative Agreement negotiations occur. Staff Recommendations: Staff recommends approval. Attachments: Resolution Letter 2019 SDWF Mini Mobilization Guide Authority to Sign Appointment 2019 Cooperative Fire Suppression Agreement Cooperative Agreement City of Brookings Printed on 1/3/2019Page 1 of 1 powered by Legistar™ Resolution 19-003 Resolution Authorizing the City of Brookings to Amend the Cooperative Fire Suppression Agreement Whereas, the City of Brookings approved a Cooperative Fire Suppression Agreement between the City of Brookings and South Dakota Department of Agriculture, Wildland Fire Division on May 4, 2017, and Whereas, the parties now desire to extend the end date of this Agreement to May 15, 2019 to allow for continued cooperation while the 2019-2023 Cooperative Agreement negotiations occur; Now therefore, be it resolved as follows: 1. That an Amendment to the Cooperative Fire Suppression Agreement by and between the City of Brookings and South Dakota Department of Agriculture, Wildland Fire Division is hereby approved, and 2. The Mayor, City Manager and City Clerk are hereby authorized to execute on behalf of the City the documents required to complete the Amendment described herein, consistent with the terms of this Resolution. Dated this 8th day of January, 2019. CITY OF BROOKINGS, SD Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk SOUTH DAKOTA DEPARTMENT OF AGRICULTURE WILDLAND FIRE DIVISION MINI MOBILIZATION GUIDE 2019 CONTENTS PREFACE ................................................................................................................................................................ 2 DEFINITIONS .......................................................................................................................................................... 2 COOPERATING WITH THE STATE OF SOUTH DAKOTA............................................................................................. 3 MINIMUM REQUIREMENTS FOR INCIDENT PERSONNEL ........................................................................................ 5 MINIMUM ENGINE, TENDER, AND AMBULANCE STANDARDS ............................................................................... 7 COMPENSATION PLAN ........................................................................................................................................... 9 COOPERATOR PERSONNEL COMPENSATION ............................................................................................................ 9 COOPERATOR EQUIPMENT COMPENSATION .......................................................................................................... 13 INSTRUCTOR COMPENSATION ................................................................................................................................ 15 DISPATCHING ....................................................................................................................................................... 15 MOBILIZATION ..................................................................................................................................................... 17 PROCEDURES AT AN INCIDENT ............................................................................................................................ 18 CREW ROTATION, EXTENSION, AND EMERGENCY DEMOBILIZATION PROCEDURES ............................................. 19 STRUCTURE PROTECTION .................................................................................................................................... 19 TABLES ................................................................................................................................................................. 21 Table 1 – Wildland Engine Type Requirements ....................................................................................................... 21 Table 2 – Wildland Engine Equipment Minimum Requirements ............................................................................. 22 Table 2 – Wildland Engine Equipment Minimum Requirements continued ............................................................ 23 Table 3 – Water Tender Type Requirements ........................................................................................................... 24 Table 4 – Water Tender Equipment Minimum Requirements ................................................................................. 24 Table 4 – Water Tender Equipment Minimum Requirements continued ................................................................ 25 Table 4 – Water Tender Equipment Minimum Requirements continued ................................................................ 26 Table 5 – Equipment Rates (NOTE: Subject to Change) ........................................................................................... 27 Table 6 – Structure Protection PPE Requirements ................................................................................................... 29 Table 7 – Structure Protection Rates ....................................................................................................................... 30 Page 2 PREFACE The Mini Mobilization Guide has been created by the South Dakota Department of Agriculture (SDDA) Wildland Fire Division (SDWF) to outline basic guidelines and requirements for cooperating entities when working with the State of South Dakota on fire incidents. It is the expectation of the Wildland Fire Coordinator that these requirements be followed by all entities that sign the South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement. In an effort to mitigate confusion, we will continue to refer to cooperating entities, in this document, as COOPERATOR and to the South Dakota Department of Agriculture Wildland Fire Division as STATE. DEFINITIONS Camp Help – Workers hired to perform general labor and support services in fire camp. Casuals – Persons hired by the incident to perform general labor in camp or in positions where fire suppression skills are not needed. Cooperator – Any entity that signs the South Dakota Wildland Fire Cooperative Agreement as defined in SDCL 1-24-2. Crew Rotation Vehicle – A vehicle used to transport replacement crews to a fire to relieve firefighters already on the fire and to transport the released crew back to the hire point. Crew Time Reports (CTR) – Report of crew and equipment hours per shift filled out daily and submitted to the time unit on an incident. False Alarms – An incident where a fire engine and/or firefighter(s) are sent to a reported fire and no fire is found. Extended Attack – An incident that exceeds the capability of initial attack resources and/or organization to successfully manage the incident to conclusion. Any incident that exceeds one operational period may be considered extended attack. Incident Qualifications Card (IQC) – A card issued to qualified firefighters under STATE’s authority listing the person’s current physical fitness rating (e.g. arduous, moderate, light, or none) and incident qualifications – NOTE: Previously referred to as “Red Card.” Initial Attack (IA) – The actions taken by the first resources to arrive at a wildfire to protect lives and property, and to prevent further extension of the fire. Normally limited to one operational period, and usually does not exceed 24-hours. National Application Portal (NAP) - Also known as the National Enterprise Support Service (NESS) Application Portal. A central environment that provides standardized Page 3 user authentication and user account management. A NAP account is required to access ROSS. Off -Shift –Time for sleeping, resting or eating when a person or crew is free from assigned duties or when equipment is broken down or inoperable. On-Shift – Time spent traveling to and from the point of hire and related waiting time, and other travel necessary for the performance of work, such as from fire camp to fire line or between fire camps, while staged, and actually working. Ordered Standby – An employee is on duty and time spent on standby duty is hours of work if, for work related reasons, the employee is restricted by official order to a designated post of duty and is assigned to be in a state of readiness to perform work with limitations on the employee’s activities so substantial the employee cannot use the time effectively for his or her own personal use. Meal breaks are not considered compensable time during periods of ordered standby. Point of Hire – The designated fire hall or remote station from which a fire unit or member was originally sent to a wildland fire. It is usually the main fire hall for fire departments. Resource Ordering and Status System (ROSS): The National Interagency Resource Ordering and Status System (ROSS) operates in an estimated 400 interagency dispatch and coordination offices throughout the Nation. The ROSS tracks all tactical, logistical, service and support resources mobilized by the incident dispatch community. Severity Requests – Requests for resources based upon the severity of the fire danger and the possibility of a disastrous wildland fire. Staged – It is the period of time when, at the direction of STATE or an incident official, personnel or equipment are held in a specific location fully outfitted and ready for immediate assignment. This is considered “on-shift” time. Wet Contract – COOPERATOR furnishes all operating supplies. Zone Dispatch Center – A multi-agency dispatch facility to coordinate wildland fire resource orders for federal and local fire agencies. The Zone Dispatch Center for South Dakota is Great Plains Interagency Dispatch Center (GPC) in Rapid City, SD, except for Harding County which is covered by the Miles City Dispatch Center (MCC) in Miles City, MT. COOPERATING WITH THE STATE OF SOUTH DAKOTA A. Pre-Season Documentation: The following items must be submitted and on-file with STATE by June 1 of the current year, to be eligible for fire assignments: Page 4 1. Fully executed and current South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement. 2. Copy of current insurance certificates for general liability, vehicle coverage, and workers’ compensation coverage. 3. Signed copy of current “Incident Qualifications Card” for each qualified firefighter. B. Incident Commander (IC): The COOPERATOR, if first on the scene of an incident, will assume command of the incident and of the fire scene, until relieved by a representative from STATE or another agency representative with primary suppression responsibility. Must maintain communication with STATE duty officer on incident status and resource needs. C. Transportation: Separate transportation of fire personnel or units from the point of hire to the fire scene and from the fire scene to the point of hire will be paid by STATE. To be compensated, STATE must approve transport vehicle and the mileage must be documented with the finance section at time of usage. In the event of a transportation breakdown, alternative travel must be approved by STATE. D. Premature Termination: When a member of the COOPERATOR is released for cause or quits before the service period is over, pay will be stopped at the time services are terminated or the last recorded entry on incident records. E. Equipment Maintenance: The COOPERATOR is responsible for the proper maintenance and safety of fire units and equipment. Intentional use of improperly maintained or unsafe fire equipment is grounds for immediate suspension of COOPERATOR. Equipment that becomes inoperable or breaks down will be considered off-shift. F. Records and Reports: The COOPERATOR will prepare all reports or records necessary to document assistance provided to the STATE. G. Equipment Inventory: The COOPERATOR will maintain and make available a current inventory of fire units and fire equipment used to fulfill the requirements of the South Dakota Department of Agriculture Wildland Fire Division Agreement. H. Fire Training: The COOPERATOR will ensure that personnel used in fire suppression/prescribed burning efforts are properly qualified and participate in formal wildland fire training per STATE which meet or exceed NWCG Wildland Fire standards. I. Illegal Substance/Alcohol: Use, distribution, or being under the influence of illegal substances or alcohol while in active or standby status during an assignment is cause for immediate dismissal from the assignment. J. Assignment Related Illness/Injury: The COOPERATOR will report illness/injury to incident officials on scene. Incident Officials will notify appropriate dispatch center Page 5 and complete the SD First Report of Injury Form. Barring extenuating circumstances, a copy of the completed SD First Report of Injury is to be sent to the fire business staff as soon as possible after the occurrence of the injury/illness and will be provided to STATE no later than three (3) business days after the occurrence. On out of state assignments the COOPERATOR’s workers compensation form will be completed and filed with their insurance company. If the correct form is not available, the federal workers’ compensation form can be completed for information gathering/documentation only. Note on Incidents within South Dakota: A workers’ compensation claim cannot begin until a copy of the SD First Report of Injury has been received by the fire business staff. K. Resource Status: When a COOPERATOR plans to makes themselves available for assignments outside of the state of South Dakota, they need to have ROSS Web access, and a NAP account in order to status their resources appropriately. MINIMUM REQUIREMENTS FOR INCIDENT PERSONNEL All individuals must be certified under the requirements in this section to be assigned to extended attack incidents under State of South Dakota or federal jurisdiction. For structure qualifications see STRUCTURE PROTECTION. A. Incident Qualifications Card (IQC): All COOPERATOR personnel, except those assigned to structure protection, must have a valid IQC listing their current physical fitness rating and qualifications for COOPERATOR to be compensated for services on extended attack incidents. All individual qualification records must be completed and maintained in IQSWeb and IQC cards issued. Signed cards will be issued by the Chief of the Department to their personnel no later than June 1st of the current year and a copy submitted to STATE Fire Training Officer. An IQC is valid one year from the current RT-130 refresher date or the physical fitness test. All IQC(s) issued by Chiefs will be reviewed for completeness by STATE Fire Training Officer. STATE Fire Training Officer will upload information from IQSWeb to ROSS and forward the IQC to Great Plains Dispatch. Proper documentation of RT-130 Annual Fireline Safety Refresher training, physical fitness testing, all certificates of training, and incident responses will be filed with the department for auditing by STATE upon request. These will also be entered and maintained in IQSWeb. Only results from the work capacity test of pack (arduous), field (moderate), or walk (light) will be accepted for physical fitness standards. If submitted after June 1st, IQC(s) will be updated in ROSS and with GPC every Wednesday. B. Age: Must be at least 18 years of age. Page 6 C. Wildland Clothing and Safety Equipment: COOPERATOR will ensure that all firefighters have and utilize appropriately the following fire safety clothing and personal firefighting equipment when responding to a wildland fire: 1. A fire-resistant shirt that meets current NFPA 1977 requirements for wildland fire suppression; 2. Fire resistant pants or coveralls that meet current NFPA 1977 requirements for wildland fire suppression; 3. Leather lace-up boots (8” inches high) with lug soles; 4. A helmet or hard hat that meets ANSI (Z89.1-1986 Class A&B) specifications; and current NFPA 1977 requirements for wildland fire suppression; 5. Leather gloves that meet NFPA 1977 requirements for wildland fire suppression; 6. One “New Generation” (M-2002) Fire Shelter with appropriate sizing for firefighter (e.g. Regular or Large); 7. Goggles or another proper eye protection; 8. Two quarts of drinking water; 9. One pair of earplugs or other hearing protection; 10. Headlamp that attaches to the helmet or hardhat. D. Non-Tactical Tender Staffing: Staffed with one (1) or two (2) driver/operators who must have completed an annual fireline safety refresher course (RT-130) within the current year. COOPERATOR will be compensated for drivers at the Administratively Determined rate (AD) AD-D per hour without CDL or AD-E per hour with CDL (CDL license must be documented in IQSWeb). A water tender may be staffed with a crew of one driver/operator when it is used in a support role as a fire engine refill unit or for dust abatement (not direct fire suppression). These operators do not have to pass the work capacity test (WCT) E. Tactical Tender Staffing: Must be staffed with a crew of two. Driver/operators must be a qualified Firefighter Type 1 or Engine Boss. Second firefighter must be a qualified Firefighter Type 2 or Type 1 as defined in Interagency Standards for Fire and Aviation Operations. Tactical deployment is defined as direct fire suppression missions such as pumping hose lays and running attack. May use hose-reel, spray bars, and monitor if available to suppress fires. May also be used to refill engines. F. Engine Boss (ENGB), Engine Boss Trainee (ENGB (t)), and Crew (Wildland Engines): Personnel must meet the qualifications of the individual positions as outlined in the NWCG (PMS 310-1). Crew configurations and staffing levels for compensation under this section will be as follows: 1. Minimum staffing for a fully qualified Type 6 Engine crew, for extended attack wildland fire incidents, will be one fully qualified ENGB and one (1) fully qualified firefighter (Firefighter Type 2 (FFT2) or Firefighter Type 1 Page 7 (FFT1)). An ENGB(t) may be substituted for the firefighter. Two (2) or three (3) firefighters may staff an engine and additional firefighters may be assigned if approved by the incident. 2. Staffing for a fully qualified Type 3 Engine crew, for Type 1, 2, or 3 fires, will be one fully qualified ENGB and a minimum of two (2) fully qualified firefighters. There can be any combination of FFT2 or FFT1 firefighters and an ENGB(t) may be substituted for one of the firefighter positions. Additional firefighters may be assigned, however; the total number of crew members may not exceed five (5) personnel. 3. Staffing for a fully qualified Type 4 Engine crew, for Type 1, 2, or 3 fires, will be one fully qualified ENGB and a minimum of one (1) fully qualified firefighter (FFT2 or FFT1). An ENGB(T) may be substituted for the firefighter. Additional firefighters may be assigned; however, the total number of crew members may not exceed five (5) personnel. 4. All engine crews responding to local Type 4, Type 5, or IA incidents must be staffed with a minimum of two (2) firefighters per engine. All firefighters must meet PMS 310-1 training standards for COOPERATOR to be eligible for compensation. If the personnel requirement is not met the COOPERATOR will be paid, for equipment, at the command rate. G. Heavy Equipment Operators: All must meet the training and experience standards for a FFT2. Must have completed S-130/S-190, attend an annual fireline safety training refresher course (RT-130) within the current year and must pass the WCT at the “moderate” level. MINIMUM ENGINE, TENDER, AND AMBULANCE STANDARDS All fire engines and water tenders must meet minimum NWCG standards as stated in the current Interagency Standards for Fire and Fire Aviation Operations or state standards. Resource orders will be filled per NWCG standard. A. Engine: The COOPERATOR will ensure that their engines are in good operating condition and COOPERATOR is responsible for maintaining all required equipment in good operational condition. B. Driver Licensing: At least two (2) crew members on each engine must possess a valid driver’s license. C. Equipment Inventory: An accurate and current inventory list will be maintained for each engine and tender. An inventory record will be available with vehicles responding to an incident. D. Inspection: On an incident, any equipment may be inspected and the inventory checked. This may be done at any time and on any incident Page 8 E. Classification Standards: Engines and Tenders will be classified by type according to the standards illustrated in Tables 1, 2, 3, and 4. 1. General specification for Engines and Tenders: a. Larger diameter hose may be substituted for smaller hose to achieve total needed length. b. Hose size is hose coupler size. c. Engines must carry fittings to connect all hose on the apparatus. F. Ambulance Typing: COOPERATOR must be licensed through or have reciprocity with the South Dakota Department of Health and adhere to the Administrative Rules set forth in ARSD: Article 44:05, Ambulance Operation. 1. Type 1- Advance Life Support (ALS), Minimum 2 staff (paramedic and EMT), Transport 2 litter patients, Training and equipment meets or exceeds standards as addressed by Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and National Fire Protection Association (NFPA) 471, 472,473, and 29 Code of Federal Regulations (CFR) 1910.120 to work in HazMat Level B and specific threat conditions; All immunized in accordance with Centers for Disease Control (CDC) core adult immunization and specific threat as appropriate. 2. Type 2 – Advance Life Support (ALS); Minimum 2 staff (paramedic and EMT); Transport 2 litter patients, nonHazMat response. 3. Type 3 – Basic Life Support (BLS); Minimum 2 staff (EMT and first responder); Transport 2 litter patients; Training and equipment meets or exceeds standards as addressed by EPA, OSHA, and NFPA 471, 472,473, and 29 CFR 1910, 120 to work in HazMat Level B and specific threat conditions; All immunized in accordance with CDC core adult immunization and specific threat as appropriate. 4. Type 4 – Basic Life Support operations (BLS); Minimum 2 personnel (EMT and first responder); Transport 2 litter patients. Page 9 COMPENSATION PLAN The STATE is obligated to adhere to SDDA Fiscal Policy and must process compensation according to this policy. In this section, the procedures by which documents should be submitted, to the STATE, by the COOPERATOR, are addressed, as well as, the rules directing these procedures. Deviation from the policy will be approved under unique circumstances only by the Wildland Fire Coordinator. The STATE will make payment to the COOPERATOR. No COOPERATOR personnel will receive direct payment from the STATE or federal government. The STATE assumes no responsibility for payment of COOPERATOR personnel; this remains solely the responsibility of the COOPERATOR. When the Wildland Fire Coordinator directs forces dispatched by the authority of the Cooperative Agreement, a responding COOPERATOR will be compensated from the time and point of dispatch at the appropriate AD rates and as stated in the Chapter 50 supplement to the Interagency Incident Business Management Handbook for the Rocky Mountain area and any subsequent amendments thereto. Excluding any non- compensable initial attack period, the STATE will apply the version of rates which are in effect at the time of dispatch, or when compensable time begins, except that all guaranteed minimums in the Interagency Incident Business Management Handbook are excluded from application to the South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement. Personnel employed by state, federal, or active military personnel assigned to firefighting duty and paid for this duty by their employer are not eligible for compensation to the COOPERATOR. The STATE will not pay for fire suppression unless initial attack effort extends for more than three (3) hours. When initial attack becomes compensable, payment is from the time of dispatch to the time of release from the incident as noted by times on the crew time report. This compensable mutual aid period will apply to all new incidents within a twenty-four (24) hour period after the initial dispatch. COOPERATOR PERSONNEL COMPENSATION 1. Compensation Rates: Rates for staffing and equipment will be reviewed annually. The Cooperator will be compensated for trainees at one (1) step below the qualified rate for the position performed. To find the appropriate AD pay rate refer to the current year AD pay plan, which can be found at the Rocky Mountain Incident Business Management website at: http://www.nifc.gov/programs/cpc_ADpayplans.html. Page 10 2. Compensable/Non-Compensable Time: All hours recorded under this compensation plan will be recorded as either on-shift or off-shift. All on-shift time is compensable. All off-shift time is non-compensable. For recording shift time, a calendar day will be defined as beginning at 0001 hours and ending at 2400-hour military time. Meal periods for personnel and associated/assigned vehicles are not compensable as work time and will be documented on CTR as a 30 minute break for shifts of 8 hours or more. 3. Compensation for Fully and Non-Fully Qualified Firefighters: The following applies for compensation of services performed: a. The COOPERATOR will be compensated for NWCG qualified firefighters at the AD rate for the position they are filling. b. The COOPERATOR will be compensated for Firefighters, who have the required NWCG firefighter training (S-130/S-190, L-180, I-100), but DO NOT MEET the physical fitness qualification, at the AD-B rate for initial attack. c. The COOPERATOR will NOT be compensated for Firefighters, who DO NOT HAVE NWCG firefighter training, and the physical fitness qualification, unless superseded by the authority of the Wildland Fire Coordinator. 4. Time Recording: The COOPERATOR personnel will properly record time on CTRs and turn the yellow copy in, at the end of shift, or to the IC on smaller incidents (Type 4 and 5), where there is no incident management team. 5. Billing: A detailed Fire Suppression Cost Statement and other required documentation will be submitted to the STATE within 30 working days after release from the incident. 6. Required Documentation: The following originals should accompany the Cost Statement when it is submitted to the STATE for payment. a. White copy of the CTRs (SD Crew Time Report #AG-DOF-217/05), b. Resource order, c. Receipts, d. Emergency Firefighter Time Report (OF-288 forms) (if provided by incident), e. Emergency Equipment Use Invoice (OF-286 forms) (if provided by incident), f. Pink copy of fuel and oil issue slips (OF-304), g. Damage claims (OF-289, front and back), Page 11 h. Inspections form (OF-296, if provided by incident), i. Evaluations form (if provided). 7. Payment: Payment will be made by the STATE in the following manner: the STATE will have fifteen (15) working days to review all cost statement(s) submitted to assure they are proper and correct. The STATE will return any cost statement found to contain errors. It is the COOPERATOR’s responsibility to correct and re-submit their cost statement. Once the bill is accepted as correct, STATE will pay all bills within forty-five (45) working days of receipt. After forty-five (45) working days, the cost statement will accrue interest at 1½ % per month, in accordance with the Prompt Payment Act (SDCL 5-26). 8. Compensation for Meals and Lodging: Whenever practical, the incident official will provide meals and sleeping arrangements for the COOPERATOR personnel. The COOPERATOR may secure or purchase meals and lodging but will obtain documented approval from the incident commander, or his designee, prior to making these arrangements if compensation is expected. Receipts and documentation will be furnished for all lodging. Compensation for lodging and meals will be made according to South Dakota per-diem regulations and rates. Tips are not compensable. Compensation will be made while in travel status consistent with STATE rates and procedures. The current per diem rates for South Dakota can be found at: http://bhr.sd.gov/classification/compensation/travelrates.pdf. a. Lodging: Reimbursement for lodging will be based on receipts and will not exceed current the STATE rate per night per individual. Receipts for multiple occupancy rooms must show number of people and names of individuals. Individual reimbursement will be based on the total room rate (plus tax) divided by the number of occupants. All receipts must reflect a balance due of $0.00. b. Meals: Reimbursement for meals will be based on and cannot exceed the current South Dakota per-diem rates. Tips are not reimbursable. The rate for the first and last day will be based on leave and return times at the point of hire. Page 12 Meal Leave and Return Time Leave & Return Times Breakfast 5:31 AM - 7:59 AM Lunch 11:31 AM - 12:59 PM Supper 5:31 PM - 7:59 PM 9. Administrative Duty Fee: An administrative fee of two (2) additional hours of work at an AD-C rate may be added to the time if the COOPERATOR’s total work hours on an incident exceed twenty-four (24) hours. 10. Hazardous Duty/Overtime: Consideration of the hazardous nature of firefighting was used in establishing the compensation scale. No additional compensation will be authorized for hazardous duty. Nor will there be any adjustments in hourly compensation rates for services rendered for night work, Sundays, work on holidays, or more than eight (8) hours per day or forty (40) hours per week. 11. Reassignment of Individual Engine Crew Members: The crew leader will decide if individual crew members may be reassigned to a single resource position if requested by the fire on a general message form or resource order. Reassigned engine crew members will be compensated at the rate of the position they are filling. EXAMPLE: if an engine crew member is reassigned as an emergency medical technician fireline (EMTF) certified, he/she will be compensated at an EMTF rate for the hours worked at that position. This must be documented on the CTR. 12. Work/Rest, Length of Assignment, and Day Off: To maintain safe and productive incident activities, incident management personnel must appropriately manage work and rest periods, assignment duration, and shift length for all incident personnel. a. Work/Rest Guidelines: Work/rest guidelines should be met on all incidents. Plan for all personnel to not exceed a minimum of 2:1 work/rest ratio (for every two [2] hours of work or travel, provide one [1] hour of sleep and/or rest). b. Driving Guidelines: COOPERATORS dispatched and/or assigned to an extended attack incident will adhere to a 2:1 ratio, and the following driving rules: (i.) Drivers are limited to ten (10) hours driving time in a duty day. Page 13 (ii.) Multiple drivers in a single vehicle may drive up to 16 hours limitation, provided no driver exceeds the individual driving (behind the wheel) time limitation of ten (10) hours. (iii.) No driving before 0500 hours or after 2200 hours. c. Length of Assignment: Standard assignment length is fourteen (14) days, exclusive of travel to and from the home unit, with possible extensions. Time spent in staging and preposition status counts toward the fourteen (14) day limit, regardless of pay status, for all personnel including Incident Management Teams (IMTs). d. Days Off: Upon completion of a fourteen (14) day assignment, an extension of up to an additional fourteen (14) days may be allowed (for a total of thirty [30] days, inclusive of mandatory days off, and exclusive of travel). Regardless of extension duration, two (2) mandatory days off will be provided prior to the 22nd day of the assignment. When personnel are required to take a mandatory day off, which falls on their normal day off, there will be no pay compensation. Rest and recovery (R&R) time must be approved by the IC as acceptable and compensable, must be documented with a statement (completed CTR) signed by the IC or Finance Chief from the last incident. COOPERATOR EQUIPMENT COMPENSATION 1. General Instructions: Engines, tenders and specialized equipment ordered by STATE and provided by the COOPERATOR will be paid according to rates established for that equipment by the STATE for each classification standard. Vehicles used to transport personnel, equipment, or supplies will be paid mileage rates established by the State of South Dakota. Compensation for equipment will be reviewed annually and the updated rate table can be found on our website. The information is contained in the Equipment Rates Table (Table 5). 2. Specialized Equipment: Compensation rates for specialized equipment such as chain saws, portable tanks; portable pumps, and rescue equipment will be established by the STATE. Specialized equipment rates will be based on actual hours or days of use. The compensation rate for portable pumps will include use of suction hose, screen, 100 feet of hose, and nozzle. If the equipment is not with the pump, the rate will be adjusted accordingly. Compensation rates for specialized equipment do not include compensation for operators. Page 14 3. Compressed Air Foam: Add twenty ($20.00) dollars per hour to the rates listed for any engine equipped with a Compressed Air Foam System (CAFS) meeting the following minimum capacity, 40 CFM @ 100 PSI. 4. ATV and UTV: ATV and UTVs, with required PPE, are compensable when ordered through GPC. 5. Trailer Towing Services: A COOPERATOR will be compensated for the vehicle at $1.50 per mile, round trip and for the driver at the AD-D rate for hauling fifth wheel, bumper hitch, or gooseneck trailers. Trailers need to be ordered through ROSS with a formal resource order to qualify for this $1.50 rate – NOTE: this is inclusive of the total tow vehicle reimbursement costs and the U.S. General Services Administration (GSA) mileage rate is NOT a separate rate. 6. Prescribed Fire: COOPERATOR(s) equipment and personnel used for prescribed fire will be compensable as follows: a. Engines will receive a daily rate that corresponds to hourly rate for the type of engine (e.g. type-6 engine that receives $82.00/hour will receive $82.00/day) plus mileage in accordance of GSA rates per class of vehicle. b. Personnel will receive full hourly rate in accordance with the personnel compensation plan. 7. Severity Patrol: COOPERATOR equipment used for severity patrol will be compensated at seventy-five (75%) percent of the hourly rate as indicated in the Equipment Rate Table (Table 5). A COOPERATOR will be compensated for personnel at the full hourly rate under the compensation plan. When an engine assigned to severity patrol leaves a paved surface the COOPERATOR will be compensated at one-hundred (100%) percent of the hourly rate. During severity patrol, if the engine is assigned to a fire, the COOPERATOR will obtain a fire number and bill all time, while assigned to that fire at one-hundred (100%) percent of the hourly rate. 8. Normal Equipment Maintenance: Equipment rates include the costs of regular servicing, maintenance, and normal wear and tear associated with the use of the vehicles and equipment on an incident. Normal maintenance costs include, but are not limited to fuel, oil, filters, tire repairs, tire replacement, repair and replacement of hand tools, hose, and other equipment provided with the unit. 9. Damage Claims to Fire Apparatus: Damage to a fire unit must be reported to the STATE, the immediate supervisor, incident safety officer, incident commander, and finance section personnel prior to leaving the fire scene to ensure all appropriate paperwork is completed. Claims will Page 15 be submitted to the COOPERATOR’s insurance company before any damages will be reimbursed or paid by the STATE. Any damage claims submitted to the STATE will be accompanied by the accident report filed at the incident, a written explanation from the COOPERATOR stating the circumstances, which resulted in the damage or loss, and a copy of comments from the insurance company. The first five-hundred ($500) dollars of each claim will be treated as deductible and not be paid by the STATE. An estimated cost of repairs from a reputable company will be presented to the STATE with the necessary documentation. 10. Lost or Damaged Specialized Equipment or Gear: Documentation must be filed with IC or finance section, at the incident, stating what was lost or damaged and in what manner. The IC or finance section will provide instructions and forms as to the documentation process. 11. Deduction for Equipment and Supplies: The COOPERATOR will pay for or return any equipment or supplies checked out from supply. The STATE will charge for any unreturned items and fuel obtained at the fire scene. The COOPERATOR will have the charges subtracted from the final payment or billed separately. 12. Cleaning and Refitting Equipment: The STATE will not compensate a COOPERATOR for the time and cost of cleaning and refitting contract equipment after the unit has returned to the point of hire. INSTRUCTOR COMPENSATION When requested by STATE, a COOPERATOR may be hired to provide instruction with written authorization from the Wildland Fire Coordinator or his designee. Instructors will be compensated at the skill level required and course length (hours) determined by the Field Managers Course Guide, PMS 901-1. If the Field Managers course guide does not give clear definition on minimum level of qualification, STATE will reimburse instructors at the following rates. 100, 200, and 300 level courses will be compensated at the AD-H rate. 400 level or higher courses will be compensated at the AD-J Rate. Instructors are eligible for South Dakota per diem rates for meals and lodging. DISPATCHING The STATE and The COOPERATOR are expected to follow the procedures listed in this section when dispatching fire units to wildland fires. A. Great Plains Interagency Dispatch Center: will be operated according to the following guidelines: Page 16 • GPC in Rapid City will serve as the contact point for reporting wildland fires within the Black Hills Fire Protection District and/or State jurisdiction. • GPC will normally be staffed Monday through Friday from 8:00 AM to 4:30 PM. GPC may change this schedule at its discretion. Usually during the summer fire season, GPC is staffed from 8:00 AM to 6:00 PM seven days a week. • Radio call sign is “Great Plains Dispatch” and may be hailed on the Black Hills Fire Digital Talk groups, State Fire Digital Talk group, or an appropriate federal agency analog channel when GPC is in operation. • Telephone number is 1-605-399-3160 with a 24-hour answering service. B. ROSS: It is the responsibility of the COOPERATOR to ensure that their resources are properly updated in ROSS or equivalent system and a current contact list for the fire department is on file at GPC to be considered for fire assignments outside the dispatch zone. GPC will assign resources to incidents within the Black Hills Forest Fire Protection District and the Great Plains Zone, using the “Closest Forces” concept. Harding County volunteer fire department (VFD)’s will be dispatched in ROSS through MCC. Resources listed, in ROSS, as available will be utilized as needed by the incidents outside of initial attack. For information on ROSS status, contact GPC and for information on IQSWeb contact the STATE Fire Training Officer. C. Reporting Wildland Fires: A COOPERATOR’s local dispatch center inside GPC’s IA jurisdiction will report all wildland fires to GPC. Harding County VFDs should report all incidents to the STATE Duty Officer through GPC. All COOPERATORs outside GPC’s IA jurisdiction will report their wildland fires using the State Fire Marshal’s Fire Reporting website or mail the STATE a wildland fire report postcard. D. Mutual Aid Agreements: COOPERATORS with mutual aid agreements in place may request resources from other agencies. GPC will be notified in a timely manner of the filled request. However, when a COOPERATOR responds to a local fire on private, state, or federal property under state or federal jurisdiction within a COOPERATOR’s area of primary responsibility, or an adjacent area of mutual aid, the South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement will not supersede that mutual aid agreement. E. Ordering Fire Suppression Resources: State and federal fire engines, tenders, air tankers, helicopters, other firefighting resources and staffing needed for wildland fire suppression efforts will be ordered for an incident through GPC or MCC in Harding County. Page 17 F. Federal Resources: Federal wildland fire suppression resources such as but not limited to IMTs, aircraft or National Guard resources must be ordered through GPC except for Harding County, which will order through MCC. G. Alternate Sources: A COOPERATOR may request reinforcements through other contacts if STATE personnel, GPC, or MCC cannot be reached by any of the methods listed in this section. H. Radio Communications: All COOPERATOR radio communication analog equipment used in the performance of this contract must be narrowband capable per current Federal Communication Commission (FCC) mandate. No wideband frequencies in violation of FCC rules will be used in the performance of the South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement. MOBILIZATION A. Initial Contact: The fire chief or designee will be the initial contact person for the STATE when ordering any resources from a COOPERATOR unless prior arrangements have been made for alternate contacts. B. Assembly: The contact person will be instructed on where he or she should assemble the team or resources prior to departure to an out-of-state assignment. C. Transportation: Separate transportation of fire personnel or units from the point of hire to the fire scene and from the fire scene to the point of hire will be paid by the STATE. To be compensated, the STATE must approve transport vehicle and the mileage must be documented with the finance section at time of usage. In the event of a transportation breakdown, alternative travel must be approved by the STATE. D. Flight Weight Limits: Individuals may have certain weight and cubic volume limitations when they are required to fly to or from an assignment. These personnel must meet the following requirements. 1. One soft-pack without a support frame not to exceed forty-five (45) pounds when packed with equipment and clothes. 2. Firefighters may also bring line gear not to exceed twenty (20) pounds. 3. Cubic volume refers to the size of the gear. Gear larger than the standard red packs and yellow web gear may not be acceptable to Load Masters. If gear is not acceptable for transportation by air, it will be left behind. It is to the advantage of the individual to remain within the weight and cubic volume limitations. Page 18 4. Individuals in certain overhead positions may be permitted to carry a briefcase with essential equipment as noted on resource order or current version of the Interagency Standards for Fire and Fire Aviation Operations. E. Resource Order: COOPERATOR must obtain their resource order, showing travel, from GPC prior to their departure. PROCEDURES AT AN INCIDENT A. Contact upon Arrival: The crew leader and individual resource will immediately contact GPC and Harding County resources will immediately contact MCC upon arrival at the incident, reassignment, release, or any other status change that occurs. B. Check-In Procedures: The crew leader and individual resources will check-in at plans section or other designated check-in point upon arrival at an incident. C. Time Records: The crew leader must ensure that each crew member maintains a personal log of work time. An individual resource or crew leader must also maintain a log of equipment use. This will provide a check on the accuracy of the crew time reports and equipment reports. D. Posting Personnel and Equipment Time: The individual resource or crew leader will post work times and equipment use with finance and/or ground support each day. E. Commissary or Fuel Purchases: All commissary or fuel purchases will be recorded on Emergency Firefighter Time Reports (OF-288) or Emergency Equipment Use Invoice (OF-286). Commissary or fuel purchases need to be deducted from the bill submitted to the STATE. F. Injury or Damage Claims: Any claims against the incident for injury or equipment damage must be cleared with finance, medical, ground support, and IC prior to end of shift. G. Evaluations: Each crew or individual resource should receive a performance evaluation before leaving an incident. 1. An individual resource or crew leader will request a performance evaluation for each incident. 2. An engine boss or crew supervisor should complete a performance evaluation for each crew member. H. Emergency Releases: Requests for emergency release will be processed through GPC or MCC per procedures. Page 19 I. Check-out Procedures: 1. Before leaving an incident, each resource will stop in the finance section to review and sign personnel and equipment time reports to verify correctness. Be sure to retain originals of signed time reports. 2. On smaller incidents resources may need to check out with ground support or another area on the incident. 3. All original OF-288 forms and OF-286 forms (if provided by incident), pink copy of fuel and oil issue slips (OF-304), damage claims (OF-289, front and back), resource orders for replacement items, inspections form (OF-296, if provided), evaluations form (if provided), and the white copy of the CTRs should be brought home. These originals should accompany the cost statement when it is submitted to STATE for payment. CREW ROTATION, EXTENSION, AND EMERGENCY DEMOBILIZATION PROCEDURES A. Engine Crew Rotation: For either in-state or out-of-state resource orders, the assignment may last up to fourteen (14) days, excluding travel to and from the incident. In addition, the severity of the incident and availability of resources, may affect the length of an assignment. The incident will coordinate travel arrangements with the host dispatch center per current dispatch center mobilization guide (mob guide) directions. On fires within South Dakota, one crew rotation will be compensable by STATE. B. Resource Extension Requests: All extension requests by the incident for crews and overhead will be documented with the procedure spelled out in the current Resource Extension Form. The incident will provide this form. C. Emergency Demobilization Requests: All requests for emergency demobilization should be initiated at the incident with the host dispatch center coordinating travel arrangements per mob guide direction. STRUCTURE PROTECTION The South Dakota Wildland Fire Division recognizes that NWCG currently has no standards addressing training, physical fitness or equipment for structure protection resources or personnel. South Dakota Wildland Fire Division only recognizes the following guidelines. COOPERATOR responding out-of-state may find there are different training, fitness, or equipment standard to meet per the requesting agency. A. Structure Protection Clothing and Safety Equipment: In addition to required wildland PPE, it is expected the structure protection equipment illustrated in Table 6 will be provided by COOPERATOR for their personnel. B. Structure Protection - Engines: Engines that have been ordered and assigned to provide structure protection should follow the NWCG guidelines for Page 20 Type 1, Type 2, and/or Type 3. Structure protection engines should be capable of re-directing a wildfire around structure(s) and capable of attacking and extinguishing a structure(s) fire by helping decrease the structure’s potential ignition threat. This should include using pumps, hose, nozzles, ladders and other equipment as would normally be associated with a structural engine whether it is extinguishing a structure or wildland fire. Compensation for Structure Protection is illustrated in Table 7. C. Structure Protection - Personnel: 1. Structure Qualifications: All personnel assigned to a structure protection engine must be active and members in good standing of the responding fire department. The crew leader or person in charge of the structure engine must be a certified structural firefighter as recognized by South Dakota Fire Marshal’s office and should have completed the NWCG S-215 Wildland Urban Interface class. It is recommended that 50% of the personnel have completed or are actively enrolled in the certified structural firefighter class. 2. Wildland Qualifications: All personnel assigned to a structure protection engine will have completed within the past year the wildland refresher class RT-130. Personnel assigned to structure protection should complete the wildland basic firefighter classes of S-130 and S-190. The crew leader or person in charge of the structure engine must have completed S-130, S- 190, and L-180. a. All structure firefighting crews/personnel must be S-130/S-190/L-180 certified by 2022. D. Apparatus Ordered for Structure Protection: Any apparatus specifically ordered for providing structure protection should have the basic gear and safety equipment required by structural firefighting standards. Page 21 TABLES TABLE 1 – WILDLAND ENGINE TYPE REQUIREMENTS Description Requirements Wildland Type 3 Type 4 Type 5 Type 6 Type 7 Type 9* Minimum Flow – (GPM) 150 50 50 30 10 6 At Rated Pressure – (PSI) 250 100 100 100 100 100 Tank Capacity – (Gal.) 500 750 400 150 50 - Hose 2.5” – (Feet) - - - - - - Hose – 1.5” – (Feet) 1,000 300 300 300 - - Hose 1” – (Feet) 500 300 300 300 200 Ladder – (Feet) - - - - - - Master Stream – (GPM) - - - - - - Max GVWR – (Pounds) - - 26,000 19,500 14,000 Personnel – (Minimum) 3** 2** 2** 2** 2 * State standard not NWCG requirement. ** In-State standard is 2 or 3 personnel. Additional Wildland Engine Equipment Minimum Requirements are defined and illustrated in the Interagency Standards for Fire and Fire Aviation Operations. Common additional items that may be requested as needed: • All-wheel drive • Pump & Roll • High pressure pump (minimum 40 GPM at 250 PSI) • Class A Foam Proportioner • Compressed Air Foam System (CAFS) with minimum 40 CFM compressor • Additional personnel Page 22 TABLE 2 – WILDLAND ENGINE EQUIPMENT MINIMUM REQUIREMENTS Description Requirements Wildland Engine Type & Qty. Type 3 Type 4 Type 5 Type 6 Type 7 Type 9* Equipment Inventory List (With Engine) 1 1 1 1 1 - Drafting Hard Suction – 8' section or greater 2 2 2 2 2 - Strainer with foot valve 1 1 1 1 1 - Description Requirements Wildland Engine Type & Qty. Type 3 Type 4 Type 5 Type 6 Type 7 Type 9* Appliances 5 3 3 3 3 - Gated Wye – 1 ½” Inline Tee w/ Valve – 1/½” NH x 1½” NH x 1” NPSH Inline Tee – 1½" NH x 1½’ NH x 1’ NPSH NOTE: For appliances above you can have a combination of gated wye’s or inline tee’s or all similar appliances above. Nozzles 1" NPSH Adjustable 5 3 3 3 3 - 1½" NH Adjustable 1 1 1 1 1 - ¾” GH Adjustable 5 3 3 3 3 - Reducers 2½" NH x 1½" NH 1 1 1 1 1 - 1½" NH x 1" NPSH 6 4 4 4 4 - 1" NPSH x ¾” GH 5 3 3 3 3 - Adapters 1½" NH Double Female 2 2 2 2 2 - 1½" Double Male 1 1 1 1 1 - 1" NH x 1" NPSH 1 1 1 1 1 - Water Handling Accessories 1½" Hose Clamp 1 1 1 1 1 - Hydrant Wrench 1 1 1 1 1 - Spanner Wrench 2 2 2 2 2 - ¾” GH – 50' Roll 10 6 6 6 6 - Hose Gaskets 1½" 2 2 2 2 2 - 1" 2 2 2 2 2 - ¾” 2 2 2 2 2 - Page 23 TABLE 2 – WILDLAND ENGINE EQUIPMENT MINIMUM REQUIREMENTS CONTINUED Description Requirements Wildland Engine Type & Qty. Type 3 Type 4 Type 5 Type 6 Type 7 Type 9* Fire Line Tools Grubbing tool (e.g. Pulaski, Rogue Hoe, etc.) 1 1 1 1 1 - Scraping Tool (e.g. “Combi”, McLeod, etc.) 1 1 1 1 1 - Cutting Tool (e.g. Pulaski, Axe, etc.) 1 1 1 1 1 - Back Pack Pumps 1 1 1 1 1 - NOTE: Must have enough tools for everyone on engine. - - - - - - Firing Devices Drip Torches 1 1 1 1 1 - Fusees (Per Person) 2 2 2 2 2 - Miscellaneous Batteries (ex. AA, AAA, etc.) NOTE: Must be self-sufficient for 48-hours. 1 1 1 1 1 - Pump Fuel NOTE: Sufficient for one operational period (e.g. 16hrs.). 1 1 1 1 1 - Tow Strap, Chain, or Cable NOTE: Must meet and/or exceed the wildland engine Gross Vehicle Weight (GVW) 1 1 1 1 1 - Fire Extinguisher (Type ABC) NOTE: Minimum size = 5lbs. 1 1 1 1 1 - Flagging Ribbon Rolls NOTE: Assorted colors recommended 3 3 3 3 3 - First Aid Kit (10-person kit) 1 1 1 1 1 - Meal, Ready-to-Eat (MRE) & Drinking Water – Sufficient for two (2) operations periods per person or equivalent. 1 1 1 1 1 - Emergency Reflectors – one (1) box of three (3) 1 1 1 1 1 - Assorted Tools – Sufficient for minor maintenance 1 1 1 1 1 - Bolt Cutter – 18" 1 1 1 1 1 - Page 24 TABLE 3 – WATER TENDER TYPE REQUIREMENTS Description Requirements Non-Tactical Tender (Size/Qty.) Tactical Tender (Size/Qty.) State Standard (Size/Qty.) Type 1 Type 2 Type 3 Type 1 Type 2 Type 3 Type 4 Type 5 Tank Capacity – (GAL) 4,000 2,500 1,000 2,000 1,000 400 400 400 Pump Minimum Flow – (GPM) 300 200 200 250 250 80 80 - At Rated Pressure – (PSI) 50 50 50 150 150 80 - - Max refill time – (Minutes) 30 20 15 - - - - - Pump and Roll - - - Yes Yes - - - Personnel – (Minimum) 1 1 1 2 2 1 1 1 NOTE: Water tenders must carry appropriate hose, clamps, adapters, and tools to be able to fill engines and or portable tanks including national standard thread; national hose (NH) national pipe standard hose (NPSH) and/or from camlock to fire thread. All types will meet federal, state and agency requirements for motor vehicle safety standards including all GVW ratings when fully loaded. Water tenders must carry a minimum a 200’ of 1 ½ , 50’ of 2 ½ hose. TABLE 4 – WATER TENDER EQUIPMENT MINIMUM REQUIREMENTS Description Requirements Non-Tactical & Qty. Tactical State Standard Type 1 Type 2 Type 3 Type 1 Type 2 Type 3 Type 4 Type 5 Equipment Inventory List (With Engine) 1 1 1 1 1 1 1 1 Drafting Hard Suction – 8' section or greater 2 2 2 2 2 2 2 2 Strainer with foot valve 1 1 1 1 1 1 1 1 Appliances Gated Wye – 1 ½” 1 1 1 1 1 1 1 1 Inline Tee w/ Valve – 1/½” NH x 1½” NH x 1” NPSH Inline Tee – 1/½” NH x 1½” NH x 1” NPSH NOTE: For appliances above you can have a combination of any of the three listed or all of one. Page 25 TABLE 4 – WATER TENDER EQUIPMENT MINIMUM REQUIREMENTS CONTINUED Description Requirements Non-Tactical Tactical State Standard Type 1 Type 2 Type 3 Type 1 Type 2 Type 3 Type 4 Type 5 Nozzles 1" NPSH Adjustable 1 1 1 1 1 1 1 1 1½" NH Adjustable 1 1 1 1 1 1 1 1 ¾” GH Adjustable 1 1 1 1 1 1 1 1 Reducers 2½" NH x 1½" NH 1 1 1 1 1 1 1 1 1½" NH x 1" NPSH 2 2 2 2 2 2 2 2 1" NPSH x ¾” GH 1 1 1 1 1 1 1 1 Adapters 1½" NH Double Female - - - - - - - - 1½" NH Double Male - - - - - - - - 1" NH x 1" NPSH 1 1 1 1 1 1 1 1 Water Handling Accessories 1½" Hose Clamp 1 1 1 1 1 1 1 1 Hydrant Wrench 1 1 1 1 1 1 1 1 Spanner Wrench 2 2 2 2 2 2 2 2 ¾” GH – 50' Roll 2 2 2 2 2 2 2 2 Hose Gaskets 1½" 2 2 2 2 2 2 2 2 1" 2 2 2 2 2 2 2 2 ¾” 2 2 2 2 2 2 2 2 Fire Line Tools Grubbing tool (e.g. Pulaski, Rogue Hoe, etc.) 1 1 1 1 1 1 1 1 Scraping Tool (e.g. “Combi”, McLeod, etc.) 1 1 1 1 1 1 1 1 Cutting Tool (e.g. Pulaski, Axe, etc.) 1 1 1 1 1 1 1 1 Back Pack Pumps - - - - - - - - NOTE: must have enough tools for everyone on the tender. Page 26 TABLE 4 – WATER TENDER EQUIPMENT MINIMUM REQUIREMENTS CONTINUED Description Requirements Non-Tactical Tactical State Standard Type 1 Type 2 Type 3 Type 1 Type 2 Type 3 Type 4 Type 5 Firing Devices Drip Torches - - - - - - - - Fusees (Per Person) 2 2 2 2 2 2 2 2 Miscellaneous Batteries (ex. AA, AAA, etc.) NOTE: Must be self- sufficient for 48-hours. 1 1 1 1 1 1 1 1 Pump Fuel NOTE: Sufficient for one operational period (e.g. 16hrs.) 1 1 1 1 1 1 1 1 Tow Strap, Chain, or Cable NOTE: Must meet and/or exceed the wildland engine Gross Vehicle Weight (GVW) 1 1 1 1 1 1 1 1 Fire Extinguisher (Type A-B- C) NOTE: Recommended size = 5lbs. 1 1 1 1 1 1 1 1 Flagging Ribbon Rolls NOTE: assorted colors recommended 3 3 3 3 3 3 3 3 First Aid Kit (10-person kit) 1 1 1 1 1 1 1 1 Meal, Ready-to-Eat (MRE) & Drinking Water – Sufficient for two (2) operations periods per person or equivalent. 1 1 1 1 1 1 1 1 Emergency Reflectors – one (1) box of three (3) 1 1 1 1 1 1 1 1 Assorted Tools – Sufficient for minor maintenance 1 1 1 1 1 1 1 1 Bolt Cutter – 18" - - - - - - - - NOTE: Water tenders must carry appropriate hose, clamps, adapters, and tools to be able to fill engines and or portable tanks including national standard thread; national hose (NH) national pipe standard hose (NPSH) and/or from camlock to fire thread. All types will meet federal, state and agency requirements for motor vehicle safety standards including all GVW ratings when fully loaded. Water tenders must carry a minimum a 200’ of 1 ½ , 50’ of 2 ½ hose. Page 27 TABLE 5 – EQUIPMENT RATES (NOTE: SUBJECT TO CHANGE) South Dakota Wildland Fire Division Equipment Rates Table All rates established with operating supplies provided by COOPERATOR (wet) Incident operational hours are from 0001-2400 hrs. Engines Type 3 $87.00/hr. All Type 3, 4, 5, 6 engines equipped with CAFS, add $20.00 per hour Type 4 $87.00/hr. Type 5 $82.00/hr. Type 6 $82.00/hr. Type 7 $30.00/hr. Type 9 $15.00/hr. Tactical Tenders Type 1 $115.00/hr. Type 2 $100.00/hr. Type 3 $80.00/hr. Type 4 $50.00/hr. Type 5 $40.00/hr. Non-Tactical Tenders Type 1 $107.00/hr. Type 2 $92.00/hr. Type 3 $72.00/hr. Type 4 $50.00/hr. State Standard Water Tender Type 5 $40.00/hr. State Standard Water Tender Power Saws $5.00/hr. for the first two hours or $30.00 per shift ATV $40.00 per day UTV (Basic/without equipment) $50.00 per day Accessory(s) equipment negotiable – NOTE: NOT to exceed $100/day total Portable Pumps 0 – 200 GPM $30.00/24-hour day With appropriate pump kit 200+ GPM $40.00/24-hour day Portable Tanks Under 1,500 Gallons $20.00/24-hour day N/A 1,500+ Gallons $25.00/24-hour day Page 28 South Dakota Wildland Fire Division Equipment Rates Table Command Vehicle (STEN, DIVS) or any vehicle assigned to line duty Radio Equipped for use on incident $65.00 per 24-hour day and Mileage based on the current GSA rate; POV mileage ONLY Must be 4WD Crew Rotation Vehicle Mileage based on the current GSA rate Mileage to and from incident only, one rotation per incident. Trailer Towing Services $1.50/mile ROSS approved orders required. Ambulance Type 1 $2,325.00/ 24-hour day Type 2 $2,235.00/ 24-hour day Type 3 $1,942.00/ 24-hour day Type 4 $1,832.00/ 24-hour day Page 29 TABLE 6 – STRUCTURE PROTECTION PPE REQUIREMENTS Description Qty./Size Image 1. NFPA* approved protective clothing for structural firefighting. - 2. NFPA* approved protective hoods. - 3. NFPA* approved gloves for structural firefighting. - 4. NFPA* approved helmets for structural firefighting. - 5. NFPA* approved footwear for structural firefighting. - • *NFPA PPE Standards: • NFPA 1982 – Standard on Personal Alert Safety Systems (PASS) • NFPA 2112 – Standard on Flame-Resistant Garments for Protection of Industrial Personnel Against Flash Fire • NFPA 2113 – Standard on Selection, Care, Use, and Maintenance of Flame-Resistant Garments for Protection of Industrial Personnel Against Flash Fire • NFPA 1951 – Standard on Protective Ensembles for Technical Rescue Operations • NFPA 1971 – Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting • NFPA 1981 – Standard on Open-Circuit Self-Contained Breathing Apparatus (SCBA) for Emergency Services • NFPA 1991 – Standard on Vapor-Protective Ensembles for Hazardous Materials Emergencies • NFPA 1994 – Standard on Protective Ensembles for First Responders to CBRN Terrorism Incidents • NFPA 1851 – Standard on Selection, Care and Maintenance of Structural Fire Fighting Protective Ensembles Page 30 TABLE 7 – STRUCTURE PROTECTION RATES Engines Type 1 (Structural) $95.00/hr. NOTE: Add $20.00 per hour for CAFS Type 2 (Structural) $92.00/hr. Personnel AD Rate Training Requirements AD-B No training other than RT-130 – annual refresher AD-C S-130, S-190, I-100, L-180, I-700 – RT-130 annual refresher AD-D All above training plus S-215 or South Dakota Fire Marshal’s Equivalent NOTE: All rates established with operating supplies provided by COOPERATOR (Wet) Authority to Sign Appointment: We, ______________ _______________, hereby appoint _______________________ to sign, on our behalf, any documents related to the South Dakota Department of Agriculture Wildland Fire Division Cooperative Agreement. We knowingly enter the agreement with the State of South Dakota with this signature. Motion made by: _______________________ Seconded by: _________________________ Passed on: ___________________________ Appointee agrees by signing: ___________________________ Date: _____________________________ Page 1 of 5 SOUTH DAKOTA DEPARTMENT OF AGRICULTURE WILDLAND FIRE DIVISION COOPERATIVE AGREEMENT Agreement # _______________________ THIS AGREEMENT IS HEREBY made and entered into by and between the South Dakota Department of Agriculture, Wildland Fire Division, an agency of the State of South Dakota, 3305 West South St., Rapid City, SD 57702-8160, (hereinafter, “STATE”), and (complete department name and address), (hereinafter “COOPERATOR”). I. GENERAL PROVISIONS A. STATE and COOPERATOR hereby enter into this Agreement to cooperate in fire prevention and suppression efforts, pursuant to SDCL 41-20A and SDCL 1-24. B. This Agreement represents the entire Agreement between STATE and COOPERATOR and supersedes all prior negotiations and cooperative fire suppression agreements. This Agreement will become effective on the date of the last signature and continue until December 31, 2023, unless otherwise terminated according to the terms of this Agreement. C. COOPERATOR agrees to indemnify and hold the State of South Dakota, its officers, agents and employees, harmless from and against any and all actions, suits, damages, liability or other proceedings that may arise as the result of performing services hereunder. This section does not require COOPERATOR to be responsible for or defend against claims or damages arising solely from errors or omissions of STATE, its officers, agents or employees. D. This Agreement shall be governed by and construed in accordance with the laws of the State of South Dakota. Any lawsuit pertaining to or affecting this Agreement shall be venued in Circuit Court, Sixth Judicial Circuit, Hughes County, South Dakota. E. In the event that any court of competent jurisdiction shall hold any provision of this Agreement unenforceable or invalid, such holding shall not invalidate or render unenforceable any other provision hereof. F. While performing services under this Agreement, COOPERATOR is independent and not an officer, agent, or employee of the State of South Dakota. G. COOPERATOR agrees to report to STATE any event encountered in the course of performance of this Agreement which results in injury to the person or property of third parties, or which may otherwise subject COOPERATOR or STATE to liability. COOPERATOR shall report any such event to STATE immediately upon discovery. Page 2 of 5 COOPERATOR’S obligation under this section shall only be to report the occurrence of any event to STATE and to make any other report provided for by their duties or applicable law. COOPERATOR’S obligation to report shall not require disclosure of any information subject to privilege or confidentiality under law (e.g., attorney-client communications). Reporting to STATE under this section shall not excuse or satisfy any obligation of COOPERATOR to report any event to law enforcement or other entities under the requirements of any applicable law. H. This Agreement may not be assigned without the express prior written consent of STATE. This Agreement may not be amended except in writing, which writing shall be expressly identified as a part hereof, and be signed by an authorized representative of each of the parties hereto. I. COOPERATOR shall comply with all federal, state and local laws, regulations, ordinances, guidelines, permits and requirements applicable to providing services pursuant to this Agreement, and will be solely responsible for obtaining current information on such requirements. J. COOPERATOR may not use subcontractors to perform the services described herein without the express prior written consent of STATE. COOPERATOR will include provisions in its subcontracts requiring its subcontractors to comply with the applicable provisions of this Agreement, to indemnify STATE, and provide proof of insurance coverage in a manner consistent with this Agreement. COOPERATOR will cause its subcontractors’ agents and employees to comply with applicable federal, state and local laws, regulations, ordinances, guidelines, permits and requirements and will adopt such review and inspection procedures as are necessary to assure such compliance. K. If the contracting party is not a natural person, proof of authority to sign granted by the legal entity to the natural person who signs this Agreement on behalf of the legal entity must be attached as a condition precedent to any obligation by the State of South Dakota under this Agreement. A copy of the resolution of the governing body or minutes of a regular meeting showing approval of the Agreement or an ordinance approving the Agreement and authorizing a named person to sign the Agreement may be used as adequate proof of authority. L. COOPERATOR agrees to obtain, and at all times during the term of this Agreement, maintain insurance coverage of the types and with the limits as follows: 1. Commercial General Liability Insurance – COOPERATOR shall maintain commercial general liability insurance with a limit of not less than one-million ($1,000,000.00) dollars per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement, or be no less than two times the occurrence limit. 2. Automobile Insurance – COOPERATOR shall maintain automobile liability insurance or equivalent form for all vehicles reported as resources to STATE with a limit of not less than one-million ($1,000,000.00) dollars per accident, and an occurrence limit of not less than twice that amount. If COOPERATOR does not carry roll over or collision insurance on any vehicles, COOPERATOR assumes all risk of loss and agrees to hold STATE harmless for all related losses. Page 3 of 5 3. Workers’ Compensation Insurance – COOPERATOR shall comply with all state laws and regulations pertaining to workers’ compensation insurance for personnel. a. If COOPERATOR is the type of entity listed in SDCL 62-1-5.2, COOPERATOR will be covered by STATE’S workers’ compensation policy while engaged in fire suppression efforts under this Agreement within the State of South Dakota. No workers’ compensation benefits may be provided by STATE if a workers’ compensation claim arises while COOPERATOR is dispatched to a wildland fire outside the state of South Dakota, unless the fire is a threat to resources within the state of South Dakota. b. COOPERATORS that make their department resources available for out-of-state assignment through this Agreement must provide proof of workers’ compensation coverage that provides coverage to their personnel outside of the State of South Dakota. COOPERATOR agrees to provide valid certificate(s) of insurance to STATE. Certificate must be filed with STATE before STATE will sign an Agreement with COOPERATOR. COOPERATOR further agrees to annually file updated certificate(s) of insurance to STATE. M. Any notice or other communication required under this Agreement shall be in writing. Notice shall be sent by and to South Dakota Department of Agriculture, Wildland Fire Division, 3305 West South St., Rapid City, SD 57702-8160, (605) 393-8011, on behalf of STATE and by and to: on behalf of COOPERATOR, or such authorized designees as either party may from time to time designate in writing. Notices or communications to or between the parties shall be deemed to have been delivered when mailed by first class mail, provided that notice of default or termination shall be sent by registered or certified mail, or, if personally delivered, when received by such party. II. JOINT POWERS PROVISIONS A. STATE and COOPERATOR mutually agree that: 1. This Agreement does not establish a separate legal entity as contemplated by SDCL 1- 24-5. The cooperative undertaking described herein will be financed and conducted under the provisions of this Agreement by STATE and COOPERATOR, respectively. Each party has responsibilities under the terms of this Agreement, and no joint board or joint administrator will be used. Purchase and maintenance of equipment used to fulfill this Agreement will be undertaken by the respective agencies. No real property will be purchased to use for this Agreement. 2. STATE will file a copy of this Agreement with the Attorney General and the Legislative Research Council not more than fourteen (14) days after execution, as required by SDCL 1-24-6.1. Page 4 of 5 3. Financing required by this Agreement will come from regular department budgets and the state fire suppression fund. This Agreement depends upon the continued availability of appropriated funds and expenditure authority from the Legislature for this purpose. If for any reason the Legislature fails to appropriate funds or grant expenditure authority, or funds become unavailable by operation of law or federal funds reductions, this Agreement will be terminated by STATE. Termination for any of these reasons is not a default by STATE nor does it give rise to a claim against STATE. 4. This Agreement may be terminated by either party upon sixty (60) days written notice without cause. 5. All parties must comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352, 42 U.S.C. 2000d) and in accordance with Title VI of that Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance and will immediately take any measures necessary to effectuate this Agreement. 6. All parties agree that no member or delegate to Congress, State Legislator, or resident Commissioner, after his election or appointment, and either before or after he has qualified and during his continuance in office; and no officer or agent or employee of federal, state or local government shall be admitted to any share or part of this Agreement or to any benefit therefrom, unless it is made with a corporation for its general benefit and is consistent with constitutional, statutory, and regulatory requirements for such federal, state, or local government entities. 7. Nothing in this Agreement shall prohibit the parties from entering into other agreements or contracts with any private agency, or any other local, township, county, city, state, or federal agency. III. FIRE SUPPRESSION PROVISIONS A. STATE agrees to provide firefighting technical assistance to COOPERATOR. B. COOPERATOR agrees to provide wildland fire suppression assistance to STATE. C. COOPERATOR agrees to provide personnel holding minimum Wildland Fire qualifications as described in the current National Incident Management System (NIMS) Wildland Fire Qualification System Guide (PMS 310-1), and will operate according to the current Interagency Standards for Fire and Fire Aviation Operations published by the National Interagency Fire Center. D. COOPERATOR agrees to designate a person within their organization as the point of contact (POC). The POC will serve as the contact person regarding cooperative efforts under this Agreement. COOPERATOR further agrees to notify STATE in the event the POC designation changes. E. STATE agrees to compensate COOPERATOR for personnel and equipment provided to STATE pursuant to this Agreement. Page 5 of 5 F. STATE agrees to compensate COOPERATOR in accordance with the current Interagency Incident Business Management Handbook (PMS 902) and supplements. Personnel and equipment rates are in the current South Dakota Department of Agriculture Wildland Fire Division Mini-Mobilization Guide. STATE will apply the rates which are in effect at the time of dispatch. G. COOPERATOR agrees to furnish a cost statement to the STATE at the address below, within thirty (30) working days of expenditure: Fire Business Staff South Dakota Wildland Fire Division 3305 West South St. Rapid City, SD 57702-8160 Payment shall be made by STATE in the following manner: STATE will have fifteen (15) working days to review all bills submitted to assure they are proper and correct. Once the bill is accepted as correct, STATE will pay the cost statement within forty-five (45) days of receipt, in accordance with the Prompt Payment Act (SDCL 5-26). H. COOPERATOR authorizes STATE to audit wildland fire suppression records including, but not limited to, fire logs, expenditures, and fire training records. I. COOPERATOR agrees to promptly report any vehicle damage sustained on an incident to STATE or appropriate jurisdictional agency. J. STATE acknowledges that structural protection work within South Dakota does not currently require a COOPERATOR to hold an Incident Qualifications Card (IQC). If ordered for structural protection, COOPERATOR agrees that personnel, who do not have an IQC with wildland fire qualifications on it, will be released from the incident when structural protection is no longer required by the incident. IN WITNESS WHEREOF, the parties signify their agreement by signing below. STATE COOPERATOR BY: BY: Jay T. Esperance, Signature Director and Wildland Fire Coordinator Print Name Date: Date: City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-008,Version:1 Action on Resolution 19-008, A Resolution Directing Preparation Of The Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Sanitary Sewer Assessment Project 2018-12SSA, Western Ave. between Martin Blvd. and 20th St. S. Summary: This resolution will approve Resolution 19-008, directing the preparation of the assessment roll for Sanitary Sewer Assessment Project 2018-12SSA, Western Ave. between Martin Blvd. and 20th St. S. Background: The City received a petition to install sanitary sewer on Western Avenue from approximately 240 feet north of Martin Boulevard to approximately 530 feet north of Martin Boulevard. The project location is shown on the attached map. There are three property owners on the east side of Western Avenue do not currently have a sanitary sewer main adjacent to their property and are not hooked up to the City’s sanitary sewer system. This project provided an extension of the sanitary sewer main and each property received one sanitary sewer service. The project has been completed and the City is proceeding with the process to assess the property owners with their portion of the construction costs. The project will be assessed based on special benefits where each of the three property owners will receive similar benefits and thereby would pay similar costs. The assessment cost is $33,504 and each property owner’s cost is $11,168.00. The assessment will be divided into ten (10) equal annual installments and interest of ten (10) percent per annum shall accrue on the unpaid balance of the assessment. This resolution directs the preparation of the assessment roll and dividing into installments for the project. There will be two upcoming resolutions; one to set the hearing date and one to levy the street assessment. Fiscal Impact: The assessment costs will be approved with the resolution to levy the project. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ Resolution 19-008 Resolution Directing Preparation Of Assessment Roll, Dividing Assessments Into Installments, And Providing For The Collection Thereof For Sanitary Sewer Assessment Project 2018-12SSA, Western Ave. between Martin Blvd. and 20th St. S. Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. More than twenty days have elapsed since the adoption and publication of Resolution of Necessity No. 18-042 for Sanitary Sewer Assessment Project 2018- 12SSA. The referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 2. A contract for Sanitary Sewer Assessment Project 2018-12SSA has been duly executed, and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9-43, SDCL 1967, as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in her office showing the total cost of said improvement as follows: Contract price $33,504.00 4. The total cost of said improvement shall be paid as follows: Assessable costs $33,504.00 5. There shall be made and filed in the office of the City Clerk an assessment roll for said improvement. The costs shall be assessed equally against three assessable lots and tracts of land on the basis of special benefits received upon each lot or tract of land contiguous to the sanitary sewer and receiving said improvement. 6. The assessment for all properties shall be divided into ten (10) equal annual installments and interest of ten (10) percent per annum shall accrue on the unpaid balance of the assessment. 7. Unless paid to the City in advance of maturity, the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9-43, SDCL 1967, as amended. Passed and approved this 8th day of January, 2019. ___________________________________ Keith W. Corbett,Mayor ATTEST: _____________________________________ Shari Thornes, City Clerk 100 ft City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2019-0022,Version:1 Action on an appointment to the Sustainability Council. Summary: Mayor Keith Corbett is recommending the reappointment of Jennifer McLaughlin. Sustainability Council Number of positions:1 Term Length:3 year Residency Requirement:City required for majority The purpose of the Sustainability Council is to investigate, propose, educate, communicate, and advocate investment strategies and policies that will improve our future quality of life while still meeting the needs of the present. City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 2019-0005,Version:1 Brookings County / City of Brookings Pre-Disaster Mitigation Plan Update Review Summary: First District Association of Local Governments will provide an update on the Brookings County/City of Brookings Pre-Disaster Mitigation Plan. Background: A pre-disaster mitigation plan categorizes the risk and implication of possible natural disasters that a community may face. First District Association of Local Governments staff and Brookings County Emergency Management Director met with city staff to review and update the risks faced by the City of Brookings as well as identifying critical facilities and infrastructure for the community. First District staff will describe the Pre-Disaster Mitigation Plan, the importance of having such plan, and ask the City Council if there are any potential hazard mitigation projects or infrastructure that should be added to the plan. Recommendation:Staff recommends approval. Attachments: Brookings PDM Worksheets Hazard Vulnerability Map Mitigation Activities Map City of Brookings Printed on 1/3/2019Page 1 of 1 powered by Legistar™ City of Brookings PDM Worksheet #1 (PDM Team) Risk Assessment Worksheet – Hazard Identification What is the probability of occurrence of the following hazards? Hazard High Probability to Occur (At least once in a year) Low Probability to Occur (Hazards that may have occurred in the past or could occur in the future but do not occur on a yearly basis) Unlikely to Occur (Hazards or disasters that have never occurred in the area before and are unlikely to occur) Dam Failure x Drought x Earthquake x Extreme Cold x Extreme Heat x Flood x Freezing Rain/Sleet/Ice x Hail x Heavy Rain x Heavy Snow x Ice Jam x Landslide x Lightning x Rapid Snow Melt x Strong Winds x Subsidence x Thunderstorm x Tornado x Urban Fire x Wild Fire x City of Brookings PDM Worksheet #2 (PDM Team) Risk Assessment Worksheet – Hazard Vulnerability How vulnerable is the community from the following hazard? In other words if the hazard occurs is there a potential to impact the community? If so, what would be impacted? Hazard High Vulnerability Significant risk/major damage potential (for example, destructive, damage to more than 10% of the jurisdiction and/or regular occurrence) Medium Vulnerability Moderate damage potential (causing partial damage to 5- 10% of the jurisdiction, and irregular occurrence) Low Vulnerability Little damage potential (minor damage to less than 5% of the jurisdiction) NA Not a hazard to the jurisdiction Dam Failure x Drought x Earthquake x Extreme Cold x Extreme Heat x Flood x Freezing Rain/Sleet/Ice x Hail x Heavy Rain x Heavy Snow x Ice Jam x Landslide x Lightning x Rapid Snow Melt x Strong Winds x Subsidence x Thunderstorm x Tornado x Urban Fire x Wild Fire x Table 4.17: Critical Structures in the City of Brookings Jurisdiction/ Entity Location Address Sector Sub sector Name Owner Type Brookings City of Brookings Non Emergency Response Bridge on Evacuation Route US 14B Bridge (Big Sioux River)Public Brookings City of Brookings Non Emergency Response Bridge on Evacuation Route US 14 Bridge (Big Sioux River)Public Brookings City of Brookings 422 Western Ave.Government Facility Emergency Fuel Facility Brookings County Highway Department Public Brookings City of Brookings 520 3rd Street Government Facility Building City Hall Public Brookings City of Brookings 311 3rd Avenue Emergency Services Building Police Station Public Brookings City of Brookings 311 3rd Avenue Emergency Services Building Fire Station #1 Public Brookings City of Brookings 607 20th Avenue Emergency Services Building Fire Station #2 Public Brookings City of Brookings 530 22nd Avenue Emergency Services Building Fire Station #3 Public Brookings City of Brookings 32nd Street Emergency Services Building Fire Station #4 Public Brookings City of Brookings Western Avenue Emergency Services Building Fire Station - Airport Public Brookings City of Brookings 319 26th Street South Emergency Services Building Fire Station #5 Public Brookings City of Brookings 824 32nd Avenue Government Facility Emergency Shelter Swiftel Center Shelter Public Brookings City of Brookings Non Emergency Response Facility Water Supply – Tower Water Tower Public Brookings City of Brookings 22nd Avenue S. and Olwein St Non Emergency Response Facility Water Supply Water Tower Public Brookings City of Brookings Non Emergency Response Facility Water Supply – Wells Treatment Plant Public Brookings City of Brookings Non Emergency Response Facility Sanitary Sewer Wastewater Treatment Public Brookings City of Brookings 405 1st Avenue Non Emergency Response Facility Emergency Shelter URC Shelter- Non Profit Public Brookings City of Brookings 415 4th Street Communications Telephone, Internet, Cable Services Swiftel Telephone Public Brookings City of Brookings 22nd & 6th Street Telecommunications Switch/Router Interstate Telecom (ITC)Private Jurisdiction/ Entity Location Address Sector Sub sector Name Owner Type Brookings City of Brookings 22nd Avenue S.Non Emergency Response Facility Natural Gas Supply Utilities Private Brookings City of Brookings 300 22nd Avenue Emergency Response Facility Building Brookings Hospital Public Brookings City of Brookings Non Emergency Response Facility Electrical Supply Sub Station Public Brookings City of Brookings 127 7th Avenue Government Facility Transportation Street Department Public Brookings City of Brookings 47352 307th Street Non Emergency Response Facility Waste Facility Landfill Public Brookings City of Brookings Public Institution Education South Dakota State University Public Brookings City of Brookings 520 Elm Avenue Public Institution Education Brookings High School Pubic Brookings City of Brookings 1801 12th Street Public Institution Education Mickelson Middle School Public Brookings City of Brookings 1401 15th Street Public Institution Education Camelot Intermediate School Public Brookings City of Brookings 304 15th Avenue Public Institution Education Hillcrest Elementary School Public Brookings City of Brookings 718 5th Street Public Institution Education Medary Elementary School Public Brookings City of Brookings 111 26th Street S.Public Institution Education Dakota Prairie Elementary School Public Brookings City of Brookings 1700 8th Street S.Private Institution Education St. Thomas More Elementary School Private Brookings City of Brookings Non Emergency Response Facility Electrical Supply Sub Station Public Brookings City of Brookings Non Emergency Response Facility Electrical Supply Sub Station Public Brookings City of Brookings 10th Street and HWY 14 Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings Medary Ave and 15th St Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 13th Street and 7th Ave Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 2nd St South and 8th Ave South Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 472nd Ave and Western Estate Rd Population to Protect Manufactured Home Court Western Estates Private Jurisdiction/ Entity Location Address Sector Sub sector Name Owner Type Brookings City of Brookings 20th Street and 472nd Ave Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 3rd Avenue and 2nd Street Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 8th Avenue and 6th Street Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings Medary Avenue and Vine Street Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 5th Avenue S and 7th Street Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 3rd Avenue and 5th Street Population to Protect Manufactured Home Court Manufactured Home Court Private Brookings City of Brookings 329 20th Street S.Telecommunications Telephone, Internet, Cable Services Swiftel – Remote Office Public Brookings City of Brookings 2448 Yorkshire Dr.Telecommunications Telephone, Internet, Cable Services Swiftel – Remote Office Public Brookings City of Brookings SDSU – Rotunda Telecommunications Telephone & Transport Services Swiftel – Remote Office Public Brookings City of Brookings SDSU – Wagner Hall Telecommunications Wireless Antenna/Tower Wireless Carrier Public/Private Brookings City of Brookings 22nd Avenue Watertower Telecommunications Wireless Antenna Wireless Carrier, Ambulance & Police Antennas Public/Private Brookings City of Brookings 6th Street Watertower Telecommunications Wireless Antenna Wireless Carrier Public/Private Brookings City of Brookings 4th Street Watertower Telecommunications Wireless Antenna Wireless Carrier Public/Private Brookings City of Brookings 20th Street S. Watertower Telecommunications Wireless Antenna Wireless Carrier, Homeland Security, BMU telemetry Public/Private Brookings City of Brookings Hwy 14 Bypass & Medary Avenue Telecommunications Monopole Wireless Carrier Public/Private Brookings City of Brookings Edgebrook Golf Course Telecommunications Monopole Wireless Carrier Public/Private Brookings City of Brookings 520 Elm Avenue Telecommunications Monopole Tower #1 Wireless Carrier Public/Private Brookings City of Brookings 520 Elm Avenue Telecommunications Monopole Tower # 2 Wireless Carrier Public/Private Brookings City of Brookings 500 Western Avenue Non Emergency Response Facility Electrical Supply Substation Public Brookings City of Brookings 1925 Medary Avenue North Non Emergency Response Facility Electrical Supply Substation Public Jurisdiction/ Entity Location Address Sector Sub sector Name Owner Type Brookings City of Brookings 1895 Medary Avenue South Non Emergency Response Facility Electrical Supply Substation Public Brookings City of Brookings 1125 34th Avenue North Non Emergency Response Facility Electrical Supply Substation Public Brookings City of Brookings 100 6th Avenue Non Emergency Response Facility Electrical Supply Substation Public Brookings City of Brookings 2339 8th Street East Non Emergency Response Facility Electrical Supply Substation Public Brookings City of Brookings 525 Western Avenue Non Emergency Response Facility Utilities Headquarters Public Brookings City of Brookings 307 3rd Avenue Telecommunications Radio Tower Emergency Services Public Brookings City of Brookings 300 Block 7th Avenue Public Institution Building Sheriff’s Office/Jail Public CITY OF BROOKINGS PROBLEM STATEMENTS CITY OF BROOKINGS ACTIONS RATING TIMEFRAME CONTACT COST FUNDING SOURCE HAZARD GOAL It is difficult/ impossible to dispatch to a specific site on SDSU Campus Develop addressing scheme and utilize point data for routing on SDSU Campus High Short South Dakota State University Operations $1,000.00 HMGP/OEM Fire Reduce the negative effects fires have in Brookings County. Emergency Storm Shelter access within proximity guidelines for Community Park / Athletic Complexes Examples include: Fishback Soccer Complex, Southbrook Softball Complex, Dakota Nature Park, EdgeBrook Golf Course, Sexauer Campground Discussion and identify existing emergency storm shelters Low Short City of Brookings Parks, Recreation, & Forestry $500,00 per structure HMGP?Weather/Storm Designate/Identify location for emergency storm shelter(s) within necessary proximity for park users 211 ST 214 ST 213 ST 215 ST Il Ih !"`$ MAPLE DRHICKORY ST PINE AVECITY OF BROOKINGS HAZARD VULNERABILITY / CRITICAL INFRASTRUCTURE 0 0.5 10.25 Miles N Legend Roads Asphalt or Concrete Gravel Unimproved, Dirt or Trail City Streets Evacuation Routes Interstate Pipeline Crit ical Inf rastructureàBridge on Evacuation Route Cell Tower City Hall ÷ Courthouse k Educational Institution"O&Emergency Operations Center Emergency Shelter ¬«Fire Department l Fuel Storage ca Law Enforcement¥F¤Natural Gas Supply ±°¯Population to Protect !Sanitary Sewer Services d Utility h Water Services (wells, pump houses, tanks, etc.) RailRoads Creeks Lakes FEMA 100 Year Flood City Limits XW XW XW XW XW XW Brookings CITY OF BROOKINGS MITIGATION ACTIVITY SITES 0 0.5 10.25 MilesN US or SD HighwayInterstate Roads Asphalt or Concrete Railroads Unimproved, Dirt or T rail City Streets Gravel City Limits Township Boundary Creeks Lakes Legend XW Mitigation Activity Sites City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 19-001,Version:1 First Reading on Ordinance 19-001, an Ordinance Amending Article ll of Chapter 42 of the Code of Ordinance of the City of Brookings, and Pertaining to the Board of Health. Public Hearing on January 22, 2019. Summary:The board will go from nine to seven member by removing the County board member and licensed physician. All board of health members will be appointed by the mayor with approval of city council. The board members may be appointed for additional terms and the board will meet a minimum of once a year. Background:The Brookings County requested that the ordinance be changed to take the county appointed official off the Board of Health. Also, further research found that the city is not required to have a City Health Officer as a licensed physician on the board of health. Recommendation: Staff recommends approval. Attachments: Ordinance-clean Ordinance-marked City of Brookings Printed on 1/3/2019Page 1 of 1 powered by Legistar™ Ordinance 19-001 An Ordinance Amending Article ll of Chapter 42 of the Code of Ordinances of the City of Brookings, and Pertaining to the Board of Health. Be It Ordained and Enacted by the Council of the City of Brookings, State of South Dakota, as follows: I. Chapter 42, Article II, Board of Health. Sec. 42-31. - Board of health established. The city has established the board of health to act in an advisory capacity to the city council concerning public health issues. Sec. 42-32. - Composition. The board of health is composed of seven members. Representation on the board of health shall be representative of industry, the transportation industry, environmental, the business community, agricultural business, economics and government. Two of the board members may reside outside the corporate limits of the city, but within this county. Sec. 42-33. - Appointment. The board of health shall be appointed by the mayor with the approval of the city council. Sec. 42-34. - Term of office. The members of the board of health shall be appointed for three-year, staggered terms. Upon expiration of an appointment, a member may thereafter be appointed for additional terms. Sec. 42-35. - Vacancies. Should a vacancy occur on the board of health as a result of the death, removal or inability of any member to perform the duties of office, the mayor, with approval of the city council, shall appoint a member to fill a vacancy for the unexpired period of the term of the vacant position. Sec. 42-36. - Meetings. The board of health shall meet a minimum of once each year, or upon the call of the president or secretary of the board of health. Meetings will be held at the Brookings City & County Government Center, unless otherwise specified. Sec. 42-37. - Quorum. A majority of the members of the board of health shall constitute a quorum for the transaction of its business. Sec. 42-38. - Secretary. The secretary of the board of health shall maintain the records of the board of health. Sec. 42-39. - Powers generally. The board of health shall provide general supervision of the overall health of the city, with power to take all steps and measures necessary to promote the cleanliness and healthfulness of the city, to prevent and arrest the spread of any contagious or infectious diseases and harmful environmental conditions, and to quarantine any person or evacuate any area contaminated by such condition or disease. The board of health shall also provide general supervision over the sanitary conditions of the city, the operation of the Brookings Regional Landfill and the city solid waste collection system. Sec. 42-40. - Duties generally. (a) The board of health shall provide the city council the advice and information it determines appropriate and necessary concerning the public health of the city; and whenever it shall hear of the existence of a toxic or potentially hazardous environmental condition or contagious, dangerous or deadly disease, it shall promptly investigate the same and adopt necessary measures to arrest its progress. The board of health shall exercise general supervision over the sanitation laws of the state and city. For completing these requirements, it shall be permitted at all times, for good cause, to enter any private or public property to make a thorough examination of the premises. (b) In addition, the board of health shall provide advice and counsel to the city council and city staff in the operations of the Brookings Regional Landfill and the city solid waste collection operation, including: (1) Providing public education for the need of all phases of an integrated solid waste management system. (2) Establishing a comprehensive, realistic solid waste plan for the city. (3) Developing a financial policy to build and operate an integrated solid waste program; and (4) Developing and promoting recycling, and developing and promoting pilot programs for the collection of household hazardous waste and reducing solid waste. Sec. 42-41. - Supervision. The powers and duties of the board of health shall be subject to the supervision of the state department of health and the state department of environment and natural resources. Secs. 42-42—42-70. - Reserved. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: January 8, 2019 Second Reading: Publication: CITY OF BROOKINGS, SD Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk Ordinance 19-001 An Ordinance Amending Article ll of Chapter 42 of the Code of Ordinances of the City of Brookings, and Pertaining to the Board of Health. Be It Ordained and Enacted by the Council of the City of Brookings, State of South Dakota, as follows: I. Chapter 42, Article II, Board of Health. Sec. 42-31. - Board of health established. The city has established the board of health to act in an advisory capacity to the city council concerning public health issues. Sec. 42-32. - Composition. The board of health is composed of seven nine members. Representation on the board of health shall be representative of industry, the transportation industry, environmental, the business community, agricultural business, economics and government. one of whom shall be a licensed physician in active practice in the city; one whom shall be a county commissioner; one of whom shall represent industry; one of whom shall represent environmental concerns; one of whom shall represent business; one of whom shall represent agricultural business; one of whom shall represent the transportation industry; one of whom shall have a formal background in economics; and one of whom shall represent governmental institutions. Two of the board members may reside outside the corporate limits of the city, but within this county. Sec. 42-33. - Appointment. The board of health shall be appointed by the mayor with the approval of the city council. with the exception of the county commission position which is appointed by the county commission. Sec. 42-34. - Term of office. The members of the board of health shall be appointed for three-year, staggered terms. Upon expiration of an appointment, a member may thereafter be appointed for one additional terms of three years. Sec. 42-35. - Vacancies. Should a vacancy occur on the board of health as a result of the death, removal or inability of any member to perform the duties of office, the mayor, with approval of the city council, shall appoint a member to fill a vacancy for the unexpired period of the term of the vacant position. Sec. 42-36. - Meetings. The board of health shall meet a minimum of once each twice a year, or upon the call of the president or secretary of the board of health. Meetings will be held at the Brookings City & County Government Center, unless otherwise specified. Sec. 42-37. - Quorum. A majority of the members of the board of health shall constitute a quorum for the transaction of its business. Sec. 42-38. - Secretary. The secretary of the board of health shall maintain the records of the board of health. Sec. 42-39. - Powers generally. The board of health shall provide general supervision of the overall health of the city, with power to take all steps and measures necessary to promote the cleanliness and healthfulness of the city, to prevent and arrest the spread of any contagious or infectious diseases and harmful environmental conditions, and to quarantine any person or evacuate any area contaminated by such condition or disease. The board of health shall also provide general supervision over the sanitary conditions of the city, the operation of the Brookings Regional Landfill and the city solid waste collection system. Sec. 42-40. - Duties generally. (a) The board of health shall provide the city council the advice and information it determines appropriate and necessary concerning the public health of the city; and whenever it shall hear of the existence of a toxic or potentially hazardous environmental condition or contagious, dangerous or deadly disease, it shall promptly investigate the same and adopt necessary measures to arrest its progress. The board of health shall exercise general supervision over the sanitation laws of the state and city. For the purpose of completing these requirements, it shall be permitted at all times, for good cause, to enter any private or public property to make a thorough examination of the premises. (b) In addition, the board of health shall provide advice and counsel to the city council and city staff in the operations of the Brookings Regional Landfill and the city solid waste collection operation, including: (1) Providing public education for the need of all phases of an integrated solid waste management system. (2) Establishing a comprehensive, realistic solid waste plan for the city. (3) Developing a financial policy to build and operate an integrated solid waste program; and (4) Developing and promoting recycling, and developing and promoting pilot programs for the collection of household hazardous waste and reducing solid waste. Sec. 42-41. - Supervision. The powers and duties of the board of health shall be subject to the supervision of the state department of health and the state department of environment and natural resources. Sec. 42-42. - City health officer. The health officer shall be a licensed physician in active practice in the city and shall be the executive officer of the board of health. The health officer shall serve for one year or until a successor is appointed. The health officer shall be entitled to receive compensation as determined by the city council for services performed. Secs. 42-42—42-70. - Reserved. II. Any or all ordinances in conflict herewith are hereby repealed. First Reading: January 8, 2019 Second Reading: Publication: CITY OF BROOKINGS, SD Keith W. Corbett, Mayor ATTEST: Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-004,Version:1 Public Hearing and Action on Resolution 19-004, A Resolution Of Intent To Lease Real Property To Lyle Johnson for Hay Lease at Brookings Airport. Summary: This resolution will allow the City to enter into a contract with Lyle Johnson for the 2019-2020 Hay Lease at the Brookings Regional Airport. Background: The City awarded a contract to Lyle Johnson on December 11, 2018 to lease 314 acres of hay land in Sections 26, 27 and 28, T110N, R50W, which is shown on the enclosed map. The City leases the property for haying operations which provides for extra income for the City as well as provides for weed control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person: 9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization. If the governing body decides to lease any municipally owned property to any private person for a term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public hearing on the adoption of the resolution. Notice of the hearing shall be published in the official newspaper once, at least ten days prior to the hearing. Following the hearing the governing body may proceed to authorize the lease upon the terms and conditions it determines. The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter into a lease agreement with Lyle Johnson for a two-year lease for 314 acres in Section 26, 27 and 28, T110N, R50W at the awarded contract price of $78.00 per acre, with the option to renew for one additional year at the same rate. Fiscal Impact: The City will receive $24,492.00 in revenue in 2019, 2020 and potentially 2021. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ Resolution 19-004 Resolution Of Intent To Lease Real Property to Lyle Johnson for Hay Lease at Brookings Airport Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a Lease with Lyle Johnson for a period of two (2) years, commencing on January 1, 2019 and ending December 31, 2020, with the option to renew for one additional year (2021) and pertaining to the following described property: The designated hayland on the Brookings Regional Airport, three hundred and fourteen (314) acres more or less in Sections 26, 27, and 35, T110N, R50W, in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of Seventy Eight Dollars ($78.00) per acre for the hayland, with the first half payable on July 1 and the remaining half on November 1 of each year. Be It Further Noted, that a Public Hearing on this Resolution was held on January 8, 2019 at 6:00 o’clock P.M. in the Chambers at the City & County Government Center and that all persons were given an opportunity to be heard on the intent to lease real property. Passed and approved this 8 th day of January, 2019. CITY OF BROOKINGS ____________________________________ Keith Corbett, Mayor ATTEST: __________________________ Shari Thornes, City Clerk tetetexttexttexttextte xttext3RD STDE E R L N3RD ST S4TH ST S1ST ST SC R YS T AL R I D G E R D8TH ST SW 1 6 T H AVE10TH ST WW 2ND ST SRAILROAD STW E S T ERN A V E D IV I S I O N A V EFRONT STFRONT ST4TH STW E S T E R N A V E S WESTER N A V E SO N AKA TR L W 6TH STHENRY AVEHENRY AVE 7TH ST1 S T AVE S 5TH ST S2 N D AVEMAIN A V ERD AVE MA I N A V E S WILSON AVE R E GENCY CTREGENCY CTW 8TH ST SW 8TH ST S1 S T A V E5TH AV E 5TH ST8TH ST W2ND ST SW US HW Y 14W 1 6 T H A V E S6TH ST City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-005,Version:1 Public Hearing and Action to approve Resolution 19-005, A Resolution Of Intent To Lease Real Property to David Rochel in the Wiese and Freeland Additions. Summary: This resolution will approve the crop lease in the Wiese and Freeland Additions to David Rochel. Background: The City awarded the crop bid to David Rochel on December 11, 2018 to lease 22 acres of crop land in Section 18, Freeland Addition and 30 acres of crop land in Section 19 in Wiese Addition at $206.50 per acre. The lease will be a one-year lease of 2019 with the option to renew for one additional year in 2020. The lease provides for extra income for the City as well as provides for weed control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person: 9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization. If the governing body decides to lease any municipally owned property to any private person for a term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public hearing on the adoption of the resolution. Notice of the hearing shall be published in the official newspaper once, at least ten days prior to the hearing. Following the hearing the governing body may proceed to authorize the lease upon the terms and conditions it determines. The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter into a lease agreement with David Rochel for a one-year lease, with the option to renew for one additional year for 52 acres in the Wiese and Freeland Additions at the awarded contract price of $206.50. Fiscal Impact: The City will receive $10,738.00 in revenue for 2019 and possibly 2020 if renewed. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ Resolution 19-005 Resolution of Intent to Lease Real Property To David Rochel in the Wiese and Freeland Additions Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a lease with David Rochel, commencing on January 1, 2019 and ending December 31, 2019, with the option to renew for one additional year, and pertaining to the following described property: The designated farmland of thirty (30) acres more or less in the Brookings Wiese Addition, in Section 19, T110N, R49W, and the designated farmland of twenty (22) acres more or less in the Brookings Freeland Addition, in Section 18, T110N, R49W in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of Two Hundred Six Dollars and Fifty Cents ($206.50) per acre for farmland annually, payable first half on April 1 and the remaining half on November 1. The City of Brookings may terminate this Lease at any time in the event a parcel of the above described property is to be sold by the City of Brookings. If a portion of the leased land is sold, the number of acres to be paid for will be adjusted at the unit price per acre. Be It Further Noted, that a Public Hearing on this Resolution was held on January 8, 2019 at 6:00 o’clock P.M. at the City Council Chambers and that all persons were given an opportunity to be heard on the intent to lease real property. Passed and approved this 8 th January, 2019. CITY OF BROOKINGS ____________________________________ Keith W. Corbett, Mayor ATTEST: __________________________ Shari Thornes, City Clerk 33RD AVE32ND AVE32ND AVEU S H W Y 1 4 B Y P AMPRAMPRAMPI 29I 29I 29I 29I 29I 29I 2918 TH ST34TH AVE34TH AVE C A PIT A L ST t e x tI 29I 29I 29I 29I 29I 2932ND AVE3 2 ND AVE32ND AVERAMPRAMPLEFEVRE DR L E F E V R E D R 6T H S T 6 T H S T 6 T H S T 6 T H S T 6 T H S T 6TH ST 6 T H S T 6TH ST City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-006,Version:1 Public Hearing and Action to approve Resolution 19-006, A Resolution Of Intent To Lease Real Property to Tim Bauer in Section 11-T109N-R50W (Main Avenue S. & 32nd Street S.). Summary: This resolution will approve the hay lease of 18 acres located in Section 11-T109N-R50W to Tim Bauer, Elkton, SD. Background: The City awarded the hay bid to Tim Bauer on December 11, 2018 to lease 18 acres of hay land for $50.00 per acre in Section 11, T109N, R50W, which is located near the southeast corner of Main Avenue South and 32nd Street South as shown on the enclosed map. The City is leasing the area for haying operations which provides for extra income for the City as well as provides for weed control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person: 9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization. If the governing body decides to lease any municipally owned property to any private person for a term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public hearing on the adoption of the resolution. Notice of the hearing shall be published in the official newspaper once, at least ten days prior to the hearing. Following the hearing the governing body may proceed to authorize the lease upon the terms and conditions it determines. The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter into a lease agreement with Tim Bauer for a two-year lease for 18 acres of hay land in Section 11, T109N, R50W at the awarded contract price of $50.00 per acre. Fiscal Impact: The City will receive $900.00 per year for 2019 and 2020. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ Resolution 19-006 Resolution Of Intent To Lease Real Property to Tim Bauer in Section 11-T109N- R50W (Main Avenue S. & 32nd Street S.) Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a lease with Tim Bauer for the period of 2019- 2020, pertaining to the following described property: The designated hay land, eighteen acres more or less, in Section 11-T109N-R50W in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of $50.00 per acre for hay land, payable first half on July 1 and second half on November 1 of each year. Be It Further Noted, that a Public Hearing on this Resolution was held on January 8, 2019 at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and that all persons were given an opportunity to be heard on the intent to lease real property. Passed and approved this 8 th January, 2019. CITY OF BROOKINGS ____________________________________ Keith W. Corbett, Mayor ATTEST: __________________________ Shari Thornes, City Clerk 36TH ST S MAPLE DR 32ND S T S 3 2 ND S T S 35 TH ST S MAIN AVE SMAIN AVE S City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-007,Version:1 Public Hearing and Action on Resolution 19-007, A Resolution Of Intent To Lease Real Property to McHay in Section 21-T110N-R50W. Summary: This resolution will allow the City to enter into a contract with MC Hay for the City Hay Lease in Section 21-T110N-R50W for 2019 and 2020. Background: The City awarded a contract to MC Hay on December 11, 2018 to lease 85 acres of hay land in the Section 21, T110N, R50W, for the bid price of $110.00 per acre. The parcel is located near the Brookings Regional Airport as shown on the enclosed map (previously owned by the Nichols family). The City leases the property for haying operations which provides for extra income for the City as well as provides for weed control. A public hearing is required as per SDCL 9-12-5.2 to lease to a private person: 9-12-5.2. Powers - Lease to private person - Resolution - Notice - Hearing - Authorization. If the governing body decides to lease any municipally owned property to any private person for a term exceeding one hundred twenty days and for an amount exceeding five hundred dollars annual value it shall adopt a resolution of intent to enter into such lease and fix a time and place for public hearing on the adoption of the resolution. Notice of the hearing shall be published in the official newspaper once, at least ten days prior to the hearing. Following the hearing the governing body may proceed to authorize the lease upon the terms and conditions it determines. The Notice of Public Hearing was advertised as required. This resolution will allow the City to enter into a lease agreement with MC Hay for a two-year lease for 2019 and 2020 for 85 acres in Section 21, T110N, R50W at the awarded contract price of $110.00 per acre. Fiscal Impact: The City will receive $9,350.00 in revenue in 2019 and 2020. Recommendation: Staff recommends approval. Attachments: Resolution Map City of Brookings Printed on 1/8/2019Page 1 of 1 powered by Legistar™ Resolution 19-007 Resolution Of Intent To Lease Real Property To McHay in Section 21-T110N-R50W Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a Lease with MC Hay for a period of two (2) years, commencing January 1, 2019 and ending December 31, 2020, and pertaining to the following described property: The designated hay land, eighty five (85) acres more or less, in Section 21, T110N- R50W in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of One Hundred Ten Dollars and Zero Cents ($110.00) per acre for hay land, payable the first half payment will be due July 1 st with the second half due November 1st of each year. Be It Further Noted, that a Public Hearing on this Resolution was held on January 8, 2019, at 6:00 o’clock P.M. in the Chambers of the City & County Government Center and that all persons were given an opportunity to be heard on the intent to lease real property. Passed and approved this 8 th day of January, 2019. CITY OF BROOKINGS ____________________________________ Keith W. Corbett, Mayor ATTEST: __________________________ Shari Thornes, City Clerk W 16 T H A V E 10TH ST WW 2 8 T H A V EW 28TH AV E W 6TH STW 6TH ST212TH ST City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-001,Version:1 Action on Resolution 19-001, a Resolution Establishing Fees for Pedal Car/Bar Permits Within the City of Brookings. Summary: This resolution will establish the $50 fee for Pedal Car/Bar permits provided by the City. Attached is a copy of the resolution which reflects the proposed fee which was established through review of existing fees. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 1/3/2019Page 1 of 1 powered by Legistar™ Resolution 19-001 A Resolution Establishing Fees for Pedal Bar Permits Issued by the City of Brookings, South Dakota Whereas the fees, and procedures pertaining to Pedal Car/Bar permits shall be established. Whereas, the City established rules of operation by Ordinance and shall offer a special permit. Now, Therefore, Be It Resolved that the fee for a Pedal Car/Bar Operating Permit be $50. Passed and approved on this 8th day of January, 2019. CITY OF BROOKINGS _______________________________ Keith W. Corbett, Mayor ATTEST: __________________________________ Shari Thornes, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 19-009,Version:1 Action to approve Resolution 19-009, A Resolution Approving the Appointment of an Acting City Clerk. Summary: This resolution will appoint Angela Ritter, Deputy City Clerk, as Acting City Clerk of the City of Brookings. Background: City Clerk Shari Thornes is retiring and is not currently available to perform the duties of City Clerk. The City Council is authorized pursuant to Section 2.08 of the City Charter to appoint a Clerk. Recommendation: Staff recommends approval. Attachments: Resolution City of Brookings Printed on 1/4/2019Page 1 of 1 powered by Legistar™ Resolution 19-009 A Resolution Approving the Appointment of an Acting City Clerk Whereas, City Clerk Shari Thornes is retiring and is not currently available to perform the duties of City Clerk; and Whereas, the City Council is authorized pursuant to Section 2.08 of the City Charter to appoint a Clerk; Now Therefore, It Is Hereby Resolved by the City Council of the City of Brookings, South Dakota: That Angela Ritter, Deputy City Clerk, is hereby appointed as Acting City Clerk of the City of Brookings. Passed and approved on the 8th day of January, 2019. CITY OF BROOKINGS ATTEST: Keith W. Corbett, Mayor Angela Ritter, Acting City Clerk