HomeMy WebLinkAbout2018_11_27 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
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Council Chambers5:00 PMTuesday, November 27, 2018
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:00 PM STUDY SESSION
1.ID 2018-0501 Informational Report on the Larson Ice Center Ice System Replacement.
ReportAttachments:
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
Page 1 City of Brookings
November 27, 2018City Council Meeting Agenda
3.B.ID 2018-0504 Action to approve the November 13, 2018 City Council Minutes.
11/13/2018 MinutesAttachments:
3.C.RES 18-090 Action on Resolution 18-090, a Resolution Awarding the contract for the
purchase of one new Automated Garbage Truck for the Collection Dept.
through the National Joint Powers Alliance.
ResolutionAttachments:
3.D.ID 2018-0505 Action on annual Liquor and Wine Alcohol License Renewals for 2019.
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2018-0507 Presentation of the Certificate of Achievement for Excellence in Financial
Reporting
5.D.ID 2018-0502 October 2018 Monthly Financial Report.
6. Contracts/Change Orders:
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 18-017 Introduction and First Reading on Ordinance 18-017, an Ordinance
pertaining to the use of commercial pedal cars in the City of Brookings,
South Dakota. Second Reading on December 11, 2018.
OrdinanceAttachments:
8. Public Hearings and Second Readings:
8.A.ORD 18-016 Second Reading and Action on Ordinance 18-016, an Ordinance
authorizing Supplemental Appropriation #3 to the 2018 Budget.
OrdinanceAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Page 2 City of Brookings
November 27, 2018City Council Meeting Agenda
9. Other Business:
9.A.ID 2018-0506 Presentation of the Small MS4 Storm Water Management Program Goals
from 2017 on Water Quality.
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats,
and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City
ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0501,Version:1
Informational Report on the Larson Ice Center Ice System Replacement.
Summary:
Ubl Design Group, in collaboration with the Parks, Recreation and Forestry Department, wishes to
provide information to the City Council pertaining to the need and feasibility of options for
replacement of the ice system at the Larson Ice Center.
Introduction:
The primary focus is to evaluate the ice system replacement options along with other factors
pertaining specifically to Larson Ice Center that will influence the recommended choice of system to
move forward with. Factors include: building usage, constructability, building operations, phasing
strategies, scheduling, financing and long-term sustainability.
Building Background -
Larson Ice Center opened in 2002 and consists of two regulation sized ice sheets and a holding barn.
The building square footage is approximately 75,600 SF. The current ice system type is an R22-
Indirect/Glycol system. The life expectancy of this type of system is approximately 20-25 years. Due
to a handful of concerns, the Larson Ice Center ice system is failing and outside professional
recommendations state that the ice system and ice rink floors be replaced as soon as feasibly
possible.
Groundwater Mitigation -
The consultant has identified that wet and saturated soils exist just below the rink floors, which has
led to the failure of the steel piping system. It is believed that the heave in the Red Rink floor reflects
the wet soils under the rink floor freezing during the ice season. The consultant recommends
installing a water mitigation system under the new rink floors and upgrading water mitigation issues
on the entire site including the parking lots and roof drainage.
Ice System -
Based on the assessment, three primary issues need to be evaluated in determining a replacement
system.
1.The heat exchanger has failed and needs replacement. The cost for this replacement is
between $44,000 to $50,000. Note: replacing the current heat exchanger alone will not solve
wet and frozen soil conditions, as the pipes are leaking under the rink floors.
2.The roof top condenser units working in collaboration with the ice system have failed, been
repaired multiple times, and have reached the end of their life cycle. The cost for replacement
of the condensers will cost between $165,000 and $175,000.
3.The refrigerant R22 that is utilized in our current system will no longer be produced in its virgin
form after January 1, 2020 due to hazardous EPA concerns. This will cause unknown
consequences for users relying on R22 as a refrigerant source. An educated guess is that R22
will become increasingly expensive for any leaks that require R22 replacement. The positive,
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as this pertains specifically to Larson Ice Center, is that the current R22 system, regardless of
ice system issues, will need replacing at some point in the future and this is an opportune time
to do so.
Report Conclusion -
1.Groundwater under the rink floors and around the building has contributed to the concrete
floors heaving.
2.The underground heating system that protects the concrete floors from heaving has failed
from a combination of leaks in the piping and a damaged heat exchanger.
3.The Red Rink concrete slab has failed beyond repair and must be replaced.
4.The Blue Rink concrete slab has minor cracking, which could be repaired, but it must be
removed to access and replace the leaking underfloor heating system.
5.The ice plant operates using R22 as the primary refrigerant. R22 in its virgin form will be no
longer available after January 1, 2020. There are no proven replacements for R22 that can
operate the ice plant. In addition to the R22 issue the ice plant needs over $250,000 worth of
upgrades and improvements to operate correctly. The life of an R22 ice plant is limited into the
future based on the phasing out of R22, this could result in any repairs to an R22 system
becoming obsolete in the next 2 to 5 years.
Ice System Options -
Based on the report conclusions, a new ice system is needed for Larson Ice Center. Four ice system
options were looked at including 1) 507/134a system, 2) Ammonia/Glycol Indirect system, 3)
CO2/Glycol Indirect system and 4) CO2 Direct system. The four systems were evaluated based on
the following primary attributes:
·Ease of staging over two - three seasons
·Delivery and timeliness of manufacturing the ice plant system
·Cost of refrigerant
·Energy efficiency
·Ice quality
·Cost of maintenance
·Initial cost
·Total life cycle costs
…Recommendation
Recommendation:
Based on the consultant’s opinion and staffs review, staff recommends moving forward with replacing
both rink floors, installing a rink water mitigation system, addressing overall site water mitigation
options, and installing a CO2 Direct ice plant system. The recommendation is based on the
timeliness and urgent need to replace the rink floors, the initial and total life cycle costs, and ice
quality provided by the CO2 Direct ice plant system. It should be noted that this option requires both
rink floors be replaced at the same time due to the nature of installing the CO2 Direct ice plant
system. Total cost estimates for both rinks range between $3,000,000 to $3,600,000 plus additional
drainage work.
Due to the urgent timeliness for scheduling, manufacturers lead timeline for manufacturing a new ice
system, and the potential for a complete failure of the current R22 ice system, staff is recommending
proceeding forward with this project in 2019. Staff will develop a RFP through a design build process
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to expedite and potentially reduce mobilization costs for this project.
Attachments:
Report
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City of Brookings
Larson Ice Center –
Ice System
Replacement
Feasibility Report
November 19, 2018
Final V2.0
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 1
Table of Contents
Executive Summary 2
Definitions 3
1.0 Project Information 5
1.1 Building Background 5
1.2 Ice Background 6
1.3 Existing Conditions 6
1.4 Conclusions 12
2.0 Ice System Replacement Options 14
2.1 Rink Floor Replacement 14
2.2 Ice Plant Replacement 15
3.0 Recommendations 18
Appendix
Appendix A – CIMCO Report
Appendix B – Existing Building Drawings
Appendix C – Original Ice System Shop Drawings
Appendix D – Construction Budget for Recommendations
Appendix E – Proposed Design and Construction Schedule
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 2
Executive Summary
The City of Brookings and The Parks, Recreation and Forestry Department authorized the preparation of
this report in October of 2018 to determine the feasibility of options for replacement of the ice system
at the Larson Ice Center.
In August of 2018 the City of Brookings contracted with CIMCO Refrigeration (CIMCO) to complete an
audit of the Larson Ice Center ice system, Evaluation Study and Site Audit Report. The audit was
contracted initially to review issues with a failing heat exchanger for the subfloor heating system serving
the Red Rink. During the review it was determined that the subfloor heating piping was found to be
leaking in both the Red Rink and Blue Rink at multiple locations under the concrete slab. The failure in
the subfloor heating piping likely lead to damage and the ultimate failure of the heat exchanger. During
CIMCO’s discovery on-site, it was determined that the Red Rink floor had heaved up to 3 inches, likely
due to the failed heat exchanger; the recently discovered high-water table and the naturally occurring
freeze/thaw cycle under the concrete slabs. As a result, of the freeze/thaw stress the Red Rink floor has
fractured beyond repair. The report goes on to suggest that although the the Blue Rink floor may be in
better condition it to must be replaced to correct the leaks under the slab.
In addition to the on-site analysis and specific issues relating to the subfloor heating system, CIMCO
provided alternatives for a complete ice system replacement. The replacement options are intended to
replace the aging R-22 indirect ice system with a new direct or indirect ice system that contains naturally
occurring refrigerants (Ammonia/CO2). Considering that man-made refrigerants (R-22) are under a high
amount of scrutiny from the EPA and that R-22 will be no longer be manufactured after January 2020,
converting the ice system to a naturally occurring refrigerant is a long-term solution for the facility.
On October 10, 2018 Übl Design Group (Übl) conducted an on-site investigation of the Larson Ice Center
which included meeting with the staff and conducting a site walk-through of the facility to gather the
required information and data to complete this report. Prior to the walk-through Übl was provided with
the CIMCO report and the original drawings and specifications for the building and its subsequent
building improvements by Banners Associates. Following the meeting CIMCO provided original
engineering drawings to Übl for the ice system.
The primary focus of this report is to dig deeper into the solutions presented by CIMCO and study the
potential ice system replacement options along with the other factors that may influence the choice in
system. Those include factors such as building usage, facility infrastructure, constructability, life-safety,
building operations, phasing strategies, scheduling, budget and long-term sustainability. Upon
completion of the report, the City of Brookings will have a comprehensive study that includes
recommendations for consideration.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 3
Definitions
ASHRAE
The American Society of Heating, Refrigerating and Air-Conditioning Engineers is a global professional
association seeking to advance heating, ventilation, air conditioning and refrigeration (HVAC&R) systems
design and construction.
ASHRAE 15
Safety Standard for Refrigeration Systems and Designation and Classification of Refrigerants.
ICE PLANT
The equipment skid and its component parts (pumps, compressors, chillers condensers, etc.) that
facilitate the heat exchange required to make ice.
ICE SYSTEM
A term used in totality describing the ice plant skid, ice floor system, header piping, header trench(s),
heat recovery and HVAC&R energy saving components and dasher board systems. The ice system
typically includes the concrete slab, sand, insulation and other materials encompassing the under-floor
system.
DIRECT SYSTEM
A direct system circulates the primary refrigerant directly through the ice rink floor piping within the
sand/concrete floor structure. There is no secondary solution of either glycol or calcium chloride in this
type of system.
INDIRECT SYSTEM
An indirect system uses two refrigerants. The primary refrigerant is contained in the equipment machine
room. The secondary refrigerant is circulated in the rink floor piping. The heat exchange occurs in the
equipment machine room.
GWP: GLOBAL WARMING POTENTIAL
The effect of a refrigerant gas when released, aids in increasing the Greenhouse effect by trapping heat
within the atmosphere.
ODP: OZONE DEPLETING POTENTIAL
The effect of refrigerant gases, as they breakdown into constituent components that are deleterious to
the ozone levels in the atmosphere.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 4
SYNTHETIC (MAN-MADE) REFRIGERANTS
Artificial man-made refrigerant gases such as R-22, R134a, R404a, R507, R407c, R410, etc.
NATURAL REFRIGERANTS
Natural occurring refrigerants such as Ammonia (R717), carbon dioxide (Co2-R-744), air, hydrocarbons.
EPA
Environmental Protection Agency. The agency responsible for mandating the safe and continued use,
elimination and or replacement of all refrigerant gases in all industries, including those affecting rink ice
systems.
GROUNDWATER
Water found underground in the cracks and spaces in soil, sand and rock. It is stored in and moves
slowly geological formations of soils, sand and rock called aquifers.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 5
1.0 Project Information
1.1 BUILDING BACKGROUND
Basic Building Information Comments
Year Constructed ~2002
Year Put into Service ~2002
Type of Facility Dual Pad Ice Arena
Building Square Footage ~75,600 SF
Ice Rink Square Footage Red Rink – 85’x200’ ~ 17,000 SF (NHL)
Blue Rink – 85x200’ ~ 17,000 SF (NHL)
Seating Capacity Red Rink – 1,350
Blue Rink - 450
Season(s) Red Rink ~ 11 months
Blue Rink ~ 6 months
In Season Hours of Operations Winter Weekdays ~ 5am to 10pm
Winter Weekends ~ 8am to 10pm
Summer ~ 15 hours per week
Rinks used 50/50
Number of Ice Re-surfacers/Type Zamboni 546, Propane
Olympia, Propane
Number of Staff (Total) In Season – 6 Full-time/4 Part-time
Number of Certified/Trained Staff 1
User Group(s) Brookings Ice Skating Association
Brookings Figure Skating Club
Brookings Blizzard (NAHL, Tier )
South Dakota State University (ACHA)
Recreational/Public
Number of Locker Rooms Red Rink - 6
Blue Rink - 4
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 6
Ice System Type R22-Indirect/Glycol – See Below for additional
comments
Dehumidification Yes – see below for additional comments
Water Treatment (Flood Water) Verify – see comment below
HVAC Building Automation System No
Other
1.2 ICE BACKGROUND
Ice Maintenance/Ice Conditions Comments
Ice Thickness 1-1.25 inches check weekly
Ice Surface Temperature 19-21 degrees, taken from IRC
Red rink is pre-chilled on games days
Estimated Number of Floods per day 6-7
Flood Water Temperature 120 degrees estimated
Quantity of flood water 97 gallons per flood, estimated
Quantity of Ice Removed each Resurface Youth Practice - 50cu.ft or ½ bin, estimated
Jr. Team Practice – 100cu.ft. or full bin, estimated
Edging Weekly
Paint – Ice Painted
Paint – Lines Painted
Paint Logos/advertising Vinyl
Installation Method Boom and Spray
1.3 EXISTING CONDITIONS
SITE
The Larson Ice Center is located east of US I29 in
Brookings, SD adjacent to 32nd Avenue. See
attached map. Based on a visual observation of
the site and the 2001 drawings, the building
appears to be built in a low-lying area with the
adjacent grade increasing in all directions to
above the building finish floor elevation of
1644.50’.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 7
The site drainage system consists of 5 inlets on the north, west and south parking lots and roadways.
The east parking lot appears to surface drain to the east and eventually into a ditch adjacent to 34th
Avenue. As indicated in the CIMCO report there appears to be site drainage issues that may be adding to
the wet subsoil conditions around the building. Upon review of the original Geotechnical Exploration
Program from May of 2000, only 1 of the 13 borings indicated any presence of water. Because
groundwater is seasonal it is difficult to assume that it did not exist at the time of construction, but
given that there was no water observed to 16’-0” below grade in the original borings it is safe to assume
that the wet subsoil conditions appearing today are a result of increased groundwater, poor surface
drainage and additional development that has occurred in the area.
In addition to the site drainage issues it was also observed that there are roof downspouts draining
directly to grade and adjacent to the foundation. According to the original drawings the roof drainage
system should be internally piped and connected to the stormwater system on the North and South
sides of the building. The downspouts observed should be overflow drains only. There are obvious signs
of erosion at the downspout locations, which indicates a potential failure of internal system or roof
issue. Further investigation is warranted.
Based on the conditions observed and the information provided in the CIMCO report, additional
measures to mitigate site drainage contributing to the regional groundwater issues should be a priority
to ensure a new installed ice system is protected.
Regarding construction activities on the site, there is adequate space on the east side of the building
that can be isolated from the public for storage of materials and other construction related activities.
The site will not hinder the ice system replacement or the options available for the ice systems.
BUILDING
The building, originally constructed in early 2002, is well maintained and appears to be well constructed
for its time and intended purpose. The three components investigated for this report are access to the
building and ice plant for improvements. Design of the ice plant machine room as it relates to code and
life safety. An analysis of the installed groundwater mitigation system. The machine room and
groundwater mitigation systems will be specially addressed in future paragraphs.
Both rinks have overhead door access to the east, which will allow for truck access during construction
activities. The Red Rink has an overhead mezzanine/catwalk in front of the overhead door which will
have to be removed for access to the rink floor. From the site investigation it appears as if the
mezzanine can be easily disassembled and re-assembled to improve building access. This access will help
minimize material handling costs during demolition and re-construction.
The dasher boards have been properly placed on the playing surface of both rinks. The dasher boards
will be required to be removed prior to the concrete slab removal. In addition to being removed, proper
storage will be required on-site. During installation of the new slab, new floor anchors will be required
to be installed. The anchors should be coordinated with the original installer, Becker Arena Products,
Inc.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 8
The supply and return mains from the ice plant to the supply and return headers of the Red Rink are
running east and west underground directly adjacent to the ice floor, from the south east corner of the
machine room to a valve box located under the bleachers. To access the mains for removal and
replacement, concrete will need to be cut and removed, and soils excavated. The removal will largely
occur in the crawl space of the bleachers making it difficult to use large equipment. The removal will
also require crossing the existing walls and support walls for the bleachers, which will require special
considerations for the construction.
Access to the mains for the Blue Rink is somewhat vague on the original drawings. Based on a phone
conversation with the Arena Manager, Bill Deblonk, it appears as if the mains for the Blue Rink run in the
same location as the Red rink and “T” off to the south through the locker rooms and across the main
corridor to a similar location as the Red Rink, in the Blue Rink crawl space of the bleachers. If this is
accurate a similar removal procedure as the Red Rink will be required. This will cause disruption for
access to the locker rooms and east side of the rink. However, the corridor will have limited or
controlled traffic during construction activities.
Based on the site observations there does not appear to be any significant conflicts that will limit
replacement of the ice plant or create extensive cost. To minimize disruption and cost an alternative
route for the mains could be considered in the final design.
ICE PLANT MACHINE ROOM
The machine room is generally the component of the building that offers the most limits when selecting
a new ice plant. In some cases, the machine room may not be up to current building code or it is
situated interior to the building which limits access and consequently its availability for certain
refrigerant types. In other cases, the room just simply isn’t large enough to allow for installation of the
new equipment.
The machine room at the Larson Ice Center is located on the east side of the building. The long wall of
the machine room is adjacent to an exterior wall. There is no direct access to the exterior of the building
from the machine room. However, it appears as if a “block-out” was installed in the east wall to allow
for access or installation of the original equipment. The “block-out” is an 8-inch concrete masonry wall
and appears to be approximately 12 feet wide and 10 feet high. The machine room is accessed by a pair
of doors from the south through the resurfacer room. The machine room has no vestibule. The access
doors to the machine room are not fire rated.
The machine room is approximately 20’-0” wide by 35’-0” long x 10’-0” high.
From the site observation, the machine room has some penetrations through the walls that appear to
be fire rated, although they are not labeled. There are others that are clearly not rated and will need to
be fire rated depending upon ice plant selection. It will be important during final design to verify that all
the penetrations meet current building code and fire rating.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 9
The machine room has a separate ventilation (supply and exhaust) system. Its not clear how the system
is controlled or if the system is interconnected with leak detectors. The system will need to be upgraded
to comply with building code and ASHRAE 15 standards based on the ice system selection.
Overall, the machine room is located and sized such that it will provide few obstacles for replacement of
the ice plant. The issues that will require further exploration during design will be access to the room
for installation of the new equipment. In other word, exploring how much demolition will be required to
install the new ice plant. In addition to access, the room will need to be modernized to meet current
building codes and standards, which may require new doors with exit hardware, fire rated joint sealants,
exterior access door and a fire rated vestibule to adjacent spaces, including the resurfacer room.
GROUNDWATER MITIGATION
The CIMCO Report specifically identifies wet and saturated soils exist just below rink floor. As discussed
earlier in this report it is believed that the heave in the Red Rink floor reflects the wet soils under the
rink floor freezing during the ice season. At the time of the CIMCO Report a piezometer was installed on
the east side of the building, east of the Red Rink. A complete log of the readings is below.
Date Water Level Depth Weather Conditions
9-06-18 96” below GL Sunny/dry – rained 9-04-18
9-12-18 42” below GL Sunny/dry
9-18-18 42” below GL Rained 9-17 and 9-18
9-20-18 15” below GL Rained 3” from 9-18 to 9-20
9-27-18 29” below GL Rained on 9-24/sunny 9-27
10-22-18 38” below GL Dry
10-26-18 39” below GL Rained 10-25/Dry today
Based on the readings it appears as if groundwater is present near the building at times. Without further
destructive investigation it difficult to ascertain if the groundwater witnessed at the exterior of the
building is affecting the interior slab condition. The geotechnical report provided in the CIMCO report
along with eye witness reports strongly suggest wet soils and high-water table do exist below the Red
Rink slab. This was most evident when an excavation was conducted adjacent to the Red Rink while
searching for the underfloor heating system leak. Standing water was observed in the excavation. During
the October visit Übl witnessed wet soils were still present in the excavation.
The building has a typical installation of a foundation perimeter drainage system. Perforated perimeter
drain pipe connected to two sump pits. The drawings are unclear as to where and how the pipes are
connected to the sump pits and if the sump pits are connected to the stormwater system. From
observations in the CIMCO report, sump pumps may not have been installed in 2002. There are
currently sump pumps installed and water is being evacuated from below the building.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 10
Based on the information observed and contained in the CIMCO Report, its clear to protect the slabs
from future groundwater related issues a fully connected groundwater mitigation system will need to be
installed. The system should include over excavation of the rink floor to a minimum of 18 inches below
the 7-inch sand base to remove wet or saturated soils. Installation of an inter-connected, perforated
pipe system surrounded by washed rock and sloped to a new sump and pump location. The new sump
pit should include redundant pumps and remote monitoring. The new sump will then be connected the
storm water system near the building. It will be important that both rink floors be corrected.
In addition to the groundwater mitigation measures, it will be important to resolve site related issues
that are contributing to the wet soil conditions in the area.
RINK FLOORS
The existing ice rink floors are the same for both rinks. They consist of a 5-inch think reinforced concrete
slabs with No. 4 bars at the bottom and 10-gauge welded wire mesh at the top. The cooling piping is
1-1/4” OD poly at 4” on center spacing, connected to 6” steel supply and return headers, located on the
east side of the rink at about the face off dots. The headers are used to evenly distribute glycol in the
nearly 16 miles of floor piping.
The floor section below the ice rink
slabs includes 2 layers of foam
insulation, the subfloor heating piping
system surrounded by 7 inches of sand
fill. The subfloor heating system consists
of 1-1/4” OD poly piping at 18 inches on
center spacing, fed by 3-inch headers.
The drawings do not indicate if the
subfloor heating headers are steel or
poly, but from site observation it is clear
they are steel.
As documented in the CIMCO Report,
the Red Rink floor has deteriorated beyond repair from the frost heave associated with the failed heat
exchanger. Without a destructive investigation I would suspect that the failure in the heat exchanger is
due to the documented high-water table causing corrosion and failure of the steel subfloor heating
headers. CIMCO did verify that the subfloor piping is leaking. During development of this report, it was
reported by Bill DeBlonk that the Red Rink floor has shown signs of heaving this fall.
The Blue Rink floor, as documented in the CIMCO report, has minor cracking that can be repaired.
However, the report indicated that the subfloor heating system is leaking under the Blue Rink as well,
which would require complete removal to repair. If the Blue Rink is not repaired, within the next two
seasons, it will likely fail like the Red Rink rendering it unusable.
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 11
Based on the investigation, both floors and their associated piping systems will need to be replaced. The
Red Rink floor should be the priority as it has failed. The Blue Rink floor replacement should be priority
number two. I would estimate given the information provided by the piezometer readings that if
groundwater conditions stay consistent contributing to the freeze/thaw potential under the floor that
the Blue Rink floor could begin to fail within the next two seasons.
ICE SYSTEM
The ice system is described in detail in the CIMCO Report. See Appendix A
In basic terms, the ice system is an indirect R-22/Glycol ice plant by CIMCO Refrigeration with air cooled
condensers located on the roof. The capacity is approximately 170 tons. The ice plant is original,
installed sometime in 2002 making it about sixteen years old. The life expectancy of this plant is
approximately 20 to 25 years with proper and regular schedule maintenance. Records provided by the
staff indicate the system has received regular maintenance since at least 2009. Prior to 2009, the
records are incomplete. With two of the compressors recently being overhauled and a third scheduled
to be overhauled this fall/winter. Since 2009, $313,000+/- has been spent to keep the system
maintained and refrigerants topped off.
Based on this assessment there are three significant issues that need to be considered as part of
evaluating a replacement.
1. As has been well documented the heat exchanger has failed and needs immediate replacement
to protect the Blue Rink Floor. The projected replacement of the heat exchanger will cost
between $44,000 to $50,000. However, replacing the heat exchanger alone does not solve the
frozen soils conditions as the piping is leaking.
2. The roof top condensers have multiple fans that have failed or reached end of life and need
replacement. This essentially means new condensers for the ice plant. The projected
replacement of the condensers will cost between $165,000 and $175,000.
3. The final and most significant issue is the discontinued production of R-22. After January 1, 2020
R-22 in its virgin form will no longer be produced. This will cause significant unknow
consequences for users relying on R-22 as refrigerant source. As with other refrigerants that
have been phased out it is expected that the cost of remaining supplies will rise dramatically.
There are supplies of recycled R-22 available as an interim solution. However, there is no
accurate documentation on the quantity of supplies available or how it will be priced.
As a side note to the ice system, the heat exchanger also provides heat for the resurfacer room ice melt
pit. Currently the ice melt pit is non-functional, which means in order to dispose of the “snow” from the
resurfacer the operator must dump the snow outside the building. As winter progresses this will place a
burden on the building HVAC system resulting in higher energy costs to heat the building. This is also not
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 12
an acceptable procedure for maintaining a safe and clean ice surface. The resurfacer can and will pick up
rocks and debris that will get imbedded in the ice surface creating potential damage to the resurfacer
and dangerous conditions for the users. It’s important to building operations to get the ice melt pit up
and working properly.
CONCLUSIONS
1. Ground water under and around the building has contributed to the concrete slab heaving.
Excess water in the soils under the ice rink slab was permitted to freeze which caused the
heaving of the slab. If the soils had not frozen it is doubtful that the heaving would have ever
occurred. It is also likely that the excess ground water corroded the steel headers under the
concrete which distributes the warm fluid needed for the subfloor heating system. Failure of the
heating system is what caused the soils to freeze and heave. It is impossible to identify the root
cause of the excess water. The best solution is it install a system to remove the water and make
the site improvements required to minimize excess water being added to the surrounding soils.
2. The underfloor heating system for both rinks, which is critical for protecting the concrete rink
floors, has failed from a combination of leaks under the concrete floor and a damaged heat
exchanger. The heat exchanger is a piece of equipment that can be replaced, however without
repairing the leaks it would eventually become damaged again. The piping under the concrete
floor needs to be replaced for the system to work correctly. The only way to ensure all the leaks
are fixed is to replace all the piping under the concrete floor. This will require a complete
removal and replacement of the floor.
3. The Red Rink concrete slab has failed. It is damaged beyond repair with multiple cracks that
cannot be fixed. If the slab continues to heave and recover it will become weaker, which will
result in a widening of the cracks and eventually it will begin to break into small pieces at that
point the slab will be unusable for its intended purpose. It must be replaced.
4. The Blues Rink concrete slab has minor cracking, which can be fixed. However, it must be
removed to access and replace the leaking underfloor heating system. If the underfloor heating
system is not replaced not only will it continue to cost the city money to replace the leaking
glycol, but the floor will eventually suffer the same fate as the Red Rink floor. It will heave,
become weak and crack to point it cannot be repaired.
5. The ice plant, the equipment used to cool the rink floor, is sixteen years old. It operates using
R-22 as its primary refrigerant. R-22 in its virgin form will no longer be available after
January 1, 2020. There are no known replacements for R-22 that can operate the ice plant. The
other synthetic “blends” being considered as R-22 replacements are not proven to be safe for
this type of use. After January 2020, the replacement cost for the remaining supplies and
recycled R-22 will become unpredictable. As with other synthetic refrigerants that have been
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Übl Design Group, P.C. Page 13
phased out it will become expensive. In addition to the R-22 issue, the ice plant needs over
$250,000 worth of upgrades and improvements to operate correctly and efficiently. The
improvements in conjunction with the Rink floor repairs could allow the ice plant to operate for
an additional 9-10 years. However, the replacement equipment will be limited for use on this
system only and if the ice plant is replaced from either age or the discontinued use of R-22 this
new equipment will be obsolete and abandoned at that time.
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2.0 Ice System Replacement Options
2.1 OVERVIEW
The CIMCO Report provided four “Options” for a complete system replacement. The assumption in that
report was that the rink floors could be saved. We now know that the underfloor heating loops and/or
headers are leaking and both rink floor must be replaced. This report examines the potential
replacement ice systems for determining a solution that best meets the needs of the Larson Ice Center
and City of Brookings.
2.2 RINK FLOOR REPLACEMENT
The rink floor replacement is largely based on the selected ice plant replacement option. However, the
following is a new typical installation that is recommended for both rink floors.
1. Over excavation of existing soils, 12-18” below that sand cushion to remove wet soils.
Replacement with engineered fill and compacted to 95%. Sloped to drain.
2. Installation of the groundwater mitigation system. Consisting of 4-inch perforated pipe at the
perimeter of the playing surface and 4-inch perforated pipe through the middle of the surface at
8’-0” on-center connected to a sump system.
3. Geotextile fabric separating the engineered fill from sand cushion.
4. 7 inches of under floor sand cushion compacted to 95% standard density.
5. Subfloor heating system consisting of 1-1/4-inch OD high density polythene piping (HDPE) at 18
inch on-center spacing, fed by HDPE header piping, located in a similar location as the current
headers. All piping connections to be fusion welded to eliminate leaking potential. The HDPE will
not breakdown if exposed to regular moisture.
6. Two 1-1/2-inch layers of rigid foam insulation with staggered joints.
7. 6 mil poly vapor barrier.
8. Cold floor piping per system selection, sitting on top loaded pipe chairs at 3’-0” on center.
9. 5-inch-thick concrete, reinforced with No. 4 bars and wire mesh, with smooth troweled finish.
10. Concrete densifier/sealer
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2.3 ICE PLANT REPLACEMENT OPTIONS
The following are basic descriptions of the available Ice plants that could be considered for this
application. More detailed descriptions are included in the CIMCO Report.
Indirect R507/134A
R507/134A primary skid with glycol floor in existing engine room connected to new mains for new floor
systems. R507/R134A are man-made refrigerants, because of the volatility associated with man-made
refrigerants we are not recommending one of these system for this project.
Indirect AMMONIA/GLYCHOL
Ammonia skid with Glycol floor in existing, updated machine room connected to new mains for new
floor system. Ammonia is a natural occurring refrigerant.
Indirect CO2/GLYCHOL
Twin Co2 primary skids and glycol floor in or adjacent to existing engine room connected to new mains
for new floor systems. Co2 is a natural occurring refrigerant.
Direct CO2
Twin Co2 primary skids in or adjacent to existing machine room connected to new mains and new floor
systems. Co2 is a natural occurring refrigerant.
Ice Plant Selection
On page seventeen, a comparison chart is included which is to be used as a tool to evaluate the four
available ice plant systems for this application. The chart identifies the major factors that must be
considered when evaluating new systems. The chart includes factors such as the following:
• Phasing/Construction
• Machine room
• Cost(s)
• Regulations
• Energy efficiency
• Ice quality
• Life Cycle costs
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Übl Design Group, P.C. Page 16
There are instances when the chart is customized to address specific “localized” factors that may be
unique to a specific rink. In those instances, the unique factors will be identified in the chart.
The chart compares and scores each system one thru four. The system which receives the highest point
total is considered the preferred ice plant and will be the recommended system for this application. In
the instance of a tie or a pair of scores that are very close, the Recommendation Section 3.0 will expand
on the preferred ice plant.
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Übl Design Group, P.C. Page 17
COMPARISON CHART
1 Calcium chloride or Glycol (Calcium much more efficient)
2 Each direct floor would contain ~ 3000 pounds of Co2
3 Assumed year round or 10-month operations (Co2 improves on shorter colder ambient seasons)
4 Each pound of gas (inclusive of manufacture penalty) shown as equivalent pounds of Co2 (international GWP
nomenclature)
5 Room refers to Machine or Engine room only
6 Refrigeration knowledge base required
507/134a Ammonia/Glycol1 Co2/Glycol Co2 / Direct
Easily staged over two
seasons with 2 floor
phases
4 4 4 1
Delivery Lead Time 3 1 4 4
Demolition and rebuild of
room required 2 1 2 2
Future Gas Phase-out Y (1) N (4) N (4) N (4)
Gas charge (lbs.) 1600 (2) 1000 (2) 500 (3) 3000+ (1)2
Gas cost ($/lbs.) $20-30 (1) $ 1.50 (4) $2.00 (2) $2.00 (1)
Energy Efficiency3 1 3 2 4
GWP (eq-Co2) 4 1 4 3 3
Ice Quality 2 3 2 4+
Government Regulations 2 1 4 3
Diffusion Tank Required 4 1 4 4
Highly Codified Room 5 2 1 4 4
Operator Experience6 2 1 3 4
Cost of Maintenance 2
2 3 4
Initial First Cost 4
3 2 1
Total Cost (LCC) 30+yrs 1 2 3 4
Total 34 Points 37 Points 49 Points 48 Points
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Übl Design Group, P.C. Page 18
3.0 Recommendations
3.1 RECOMMENDATION 1: SITE AND GROUNDWATER MITIGIATION
The groundwater and surface run off problems are a large contributing factor to the failing of the
subfloor heating system and consequently the damaged Red Rink floor. This is an ongoing problem that
needs immediate attention. Even with a new subfloor heating system this has the potential to
contribute to future issues for the building, such a differential settlement, that could cause serious
damage. It is recommended to focus on solutions to this issue first, such as the following:
• Verify that roof drainage system is working properly.
• Add downspout extensions and valley gutters to all over flow downspouts to divert water to
roadway or parking areas.
• Ensure stormwater inlets in roadways and parking lots are clear of debris and working correctly.
• Install stormwater measures at north parking lot to retain gravel and silt from entering roadway
and inlets.
• Re-grade and re-pave the east lot to ensure proper drainage to the ditch on east side of lot.
Install additional storm water system to ensure proper drainage.
• Verify sump pumps for perimeter drain tile are working and are monitored. Connect sump pits
to the stormwater system and make provisions for future sump pits for under floor drainage
system to be connected to storm water system
This work should be completed in 2019.
Cost of Work: Unknown, further investigation is required.
3.2 RECOMMENTDATION 2: ICE PLANT
The Larson Center is in a precarious position. The R-22/glycol ice plant is an industrial quality plant that
can operate effectively for 20-25 years, which means it still has 8-10 years of life left. However, it
operates utilizing a synthetic refrigerant (R-22) that will no longer be produced after 2020. As of this
report there are no synthetic replacements for R-22 that have been proven to replace it in the current
system configuration and are safe for building occupants. This means that within the next 14 months
from the date of this report the ice plant will likely become very expensive to operate.
In addition to the R-22 issue, the plant currently needs over $250,000 worth of service and
recommissioning to continue to run as expected. That would include a new heat exchanger, new
condensers, overhaul of compressor one, and updated controls. Replacement of the heat exchanger and
compressors would be a short-term fix that would allow the ice plant to operate until such time that it
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 19
was replaced with new plant utilizing a naturally occurring refrigerant. However, the newer equipment
could not be reused on an ammonia or Co2 plant and would be abandoned at the time of
decommissioning of the plant. What we are not able to predict at this time is how much additional cost
will be required for unforeseen repairs to the current ice plant if it was kept operational for the next 8 to
10 years. What we do know is that over that past 9 years, at a minimum $313,000 has been spent
keeping the ice plant running. Most of which was spent on refrigerant.
As a result of the impending R-22 concerns along with the necessary repairs to the current system It is
recommended that the current ice plant be replaced with a new industrial quality Co2/glycol plant. This
new plant would eliminate the R-22 issue before 2020 and would eliminate the necessity to spend funds
to repair an aging plant.
The benefits of the Co2/Glycol package include the following:
1. It can be staged to accommodate phased replacement of the floors.
2. The delivery lead time accommodates the proposed design and construction schedule.
3. The plant utilizes a naturally occurring refrigerant that is not scheduled to be phased out. This
will make the plant viable for its life span.
4. The plant does not require a codified machine room.
5. It has a slightly better life cycle cost than ammonia/glycol
6. It has a slightly better cost of maintenance than ammonia/glycol
The drawbacks of the Co2/Glycol package include the following:
1. The plant has a slightly higher first cost than ammonia/glycol
2. It has slightly less energy efficiency that ammonia/glycol or Co2 direct. Especially during the
warmer months.
If the entire ice system is replaced as one phase and not multiple phases as proposed, it is
recommended to consider replacement with a direct Co2 ice plant. The direct Co2 plant is superior to
the other systems in all categories on the comparison chart with the exception that it cannot be phased
and has a marginally higher first cost.
This work should be completed by 2019.
Indirect Co2/Glycol Ice System, Cost of the Work: $3,248,3621 (See Appendix D)
Direct Co2 Ice System, Cost of the Work: $3,573,2182 (See Appendix D)
1 Includes the cost of the Red Rink floor and Blue Rink floor listed under recommendations 3.3 and 3.4.
2 Includes the cost of the Red Rink floor and Blue Rink floor
Larson Ice Center – Ice System Replacement
Übl Design Group, P.C. Page 20
3.3 RECOMMENDATION 3: RED RINK FLOOR
The Red Rink subfloor heating system and concrete floor has failed beyond repair. Continued use of the
current ice plant with no subfloor heat and the groundwater issues will result in additional heaving of
the floor, as has been recently witnessed. This will continue to further damage the floor and will cause
damage to the cold floor piping and dasher boards.
The Red Rink floor needs to be fully replaced, including installing of a groundwater mitigation system. It
is advisable to replace the Red Rink floor at the same time as the ice plant. The concern is that if the ice
plant is staged to be installed following the Red or Blue Rink floors even one season later, there is the
potential that the new floors could be damaged with no subfloor heat being installed.
It’s important to note that because the subfloor heating system is not working there is a real possibility
that the ground under the slab will be frozen. The frozen ground will be required to be fully removed
and replaced with compactable material that is less susceptible to moisture. Removing frozen soils is
costly and unpredictable. It is recommended that prior to removing the concrete floor, test holes be
drilled to confirm underfloor conditions. The estimates included in this report assume that frozen soils
will need to be removed.
This work should be completed by 2019.
Cost of the Work: Included with estimate for ice plant (See Appendix D)
3.4 RECOMMENDATION 4: BLUE RINK FLOOR
The Blue Rink subfloor heating system has failed beyond repair. However, the concrete floor does not
appear to show signs of movement or heaving currently. It’s difficult to predict if or when that will occur,
but without a subfloor heating system and with the groundwater present it will likely happen within the
next two seasons.
The Blue Rink floor needs to be fully replaced including the installation of a subfloor groundwater
mitigation system to ensure it does not damage the cooling piping or dasher boards and that it remains
useable for its intended purpose. Given its current condition, replacement does not need to occur
immediately but should be budgeted for replacement within the next two seasons.
As with the Red Rink, the subfloor heating system is not working there is a real possibility that the
ground under the slab will be frozen. The frozen ground will be required to be fully removed and
replaced with compactable material that is less susceptible to moisture. Removing frozen soils is costly
and unpredictable. It is recommended that prior to removing the concrete floor, test holes be drilled to
confirm underfloor conditions. The estimates included in this report assume that frozen soils will need
to be removed.
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This work should be completed by 2020-2021, or as required to accommodate the building usage
schedule
Cost of the Work: $711,520 (See Appendix D)
3.5 STAFFING AND TRAINING
At the time that the new ice plant is installed and commissioned it is recommended that a review of
facility staffing occur. This should include:
• Review of the staff training and credentials. Regular staff training and professional development
can affect building performance, operational costs and user experience. Also, with the
introduction of a new refrigerant to the building it will be important that the staff is fully trained
on procedures for handling the material.
3.6 FACILITY SPECIFIC CAPITAL IMPROVEMENT PLAN
Given the current age of the building 16 years old, the building is at a point that multiple systems will
begin to approach their end of life or at a minimum will require major overhaul. It is recommended that
a multi-year capital improvement plan be prepared to address future capital expenditures to ensure
efficient operations of the facility. A plan would include:
• Review of exterior building components, to include roof, walls, joint sealants, doors, windows,
etc.
• Review of the HVAC systems, to include dehumidification system in both rinks, controls and
equipment.
• Review of plumbing systems, to include fire suppression.
• Review electrical systems, communications, fire alarm, electrical equipment and lighting.
• Review of energy efficiency measures
Appendix A
CIMCO Refrigeration, Evaluation Study and Site Audit Report.
Dated: August 2018
Appendix B
Banner Associates, Construction Plans for Brookings Ice Arena and Multi-purpose Room
Dated: February 2002
Appendix C
CIMCO Refrigeration, Shop Drawings Brookings Ice Arena
Dated: May 2001
Appendix D
Construction Budget(s) for Recommendations
The project budget(s) provided are the opinion of the design professional and are intended to
be used for budgetary purposes only. They shall not be construed a “hard” bid. The accuracy of
the budgets will vary depending upon the available information, local market conditions as well
as other variables outside the control of the design professional.
The budgets are valid for 90 days from date of this report. Beyond that point it is recommended
that a 2.5% to 3.5% multiplier be added for every 12 -month period beyond the date of the
report.
Larsen Center - Ice System ReplacementCost Analysis | Co2/Glycol and Red Rink Floor11/5/2018Unit Quantity Cost Total NotesDEMOLITION302,520.00$ Demolition - SiteLump 0 0 -$ Demolition - Rink Floor (concrete cutting and removal) SF 17000 6 102,000.00$ Concrete floor onlyDemolition - Soil excavation, removal, stockpile SF 17000 5 85,000.00$ Assumes frozen soils removed to 24" below sandDemolition - Mains to headersSF 752 35 26,320.00$ For both Rinks, hand removalDemolition - Existing Ice PackageLump 1 35000 35,000.00$ Demolition - Machine RoomLump 1 25000 25,000.00$ For install of new skidDemolition - Concrete at Engine RoomSF 600 12 7,200.00$ House keeping padsDemolition - HVACLump 1 12000 12,000.00$ To allow for upgrade to meet codeDemolition - ElectricalLump 1 10000 10,000.00$ Disconnect systemsNEW CONSTRUCTION1,671,676.00$ New SiteworkLump 1 0 -$ Ground water mitigation system and subgrade prep SF 17000 2 34,000.00$ Up to sand bedGeotextile fabricSF 17000 1 17,000.00$ Between new soil and sandSand and pipe chairsea. 1 11880 11,880.00$ Underfloor heating loop pipe and headers ea. 1 22500 22,500.00$ Sand install, re-level and compactea. 1 14500 14,500.00$ 4" insulation and VBea. 1 53000 53,000.00$ Concrete floor c/w pipe, mains, re-bar, headers SF 17000 10 170,000.00$ Transmission mains, trenching and backfillSF 752 76 57,152.00$ Glycol, test, top up and filtrationea. 1 12500 12,500.00$ Supply and install new HDPE mains and valves SF 752 72 54,144.00$ Glycol, oil refrigerant and suppliesLump 1 15000 15,000.00$ Supply and install Co2 skid, gas cooler and piping ea. 1 635000 635,000.00$ Code ventilation systems, leak detectorsea. 1 45000 45,000.00$ Labor and supervisionea. 1 235000 235,000.00$ Refrigerant, insulation and suppliesea. 1 45000 45,000.00$ Electrical and controlsea. 1 45000 45,000.00$ Engine Room RenovationLump 1 125,000 125,000.00$ System Commissioning Lump 1 10,000 10,000.00$ Other - Hole cutting (Piping)Lump 1 8,000 8,000.00$ Other - Roof modifications (gas cooler)Lump 1 6,000 6,000.00$ Other - Fire rated sealantsLump 0 3,000 -$ Other - Remove , store and Re-install Dasher Boards Lump 1 25000 25,000.00$ Other - Goal posts, pegs and installLump 1 8500 8,500.00$ Other - Refrigeration isolation and service (Blue Rink) Lump 1 12500 12,500.00$ Other - Pump out, store glycol and recharge Lump 1 10000 10,000.00$ NET SUBTOTAL1,974,196.00$ SOFT COSTS562,645.86$ General ConditionsLump177,677.64$ 9% of Net SubtotalContingency - ConstructionLump98,709.80$ 5% of Net SubtotalContingency - DesignLump59,225.88$ 3% of Net SubtotalA/E FeesLump167,806.66$ 8.5% of Net SubtotalPermitting/InsuranceLump19,741.96$ 1% of Net SubtotalTestingLump39,483.92$ 2% of Net Subtotal (Geotech, concrete, soils)PROJECT BUDGET2,536,841.86$ Actual Low Range High RangePROJECT BUDGET RANGE2,536,841.86$ 2,409,999.77$ 2,663,683.95$ COST PER SF39.17$ 37.21$ 41.13$
Larsen Center - Ice System ReplacementCost Analysis | Blue Rink Floor11/5/2018Unit Quantity Cost Total NotesDEMOLITION187,000.00$ Demolition - SiteLump 0 0 -$ Demolition - Rink Floor (concrete cutting and removal) SF 17000 6 102,000.00$ Concrete floor onlyDemolition - Soil excavation, removal, stockpile SF 17000 5 85,000.00$ Assumes Frozen SoilsDemolition - Mains to headersSF 0 35 -$ Demolition - Existing Ice PackageLump 0 35000 -$ Demolition - Machine RoomLump 0 25000 -$ For install of new skidDemolition - Concrete at Engine RoomSF 0 12 -$ House keeping padsDemolition - HVACLump 0 12000 -$ To allow for upgrade to meet codeDemolition - ElectricalLump 0 10000 -$ Disconnect systemsNEW CONSTRUCTION426,380.00$ New SiteworkLump 1 0 -$ Ground water mitigation system and subgrade prep SF 17000 2 34,000.00$ Up to sand bedGeotextile fabricSF 17000 1 17,000.00$ Between new soil and sandSand and pipe chairsea. 1 11880 11,880.00$ Underfloor heating loop pipe and headers ea. 1 22500 22,500.00$ Sand install, re-level and compactea. 1 14500 14,500.00$ 4" insulation and VBea. 1 53000 53,000.00$ Concrete floor c/w pipe, mains, re-bar, headers SF 17000 10 170,000.00$ Transmission mains, trenching and backfillSF 0 76 -$ Glycol, test, top up and filtrationea. 1 12500 12,500.00$ Supply and install new HDPE mains and valves SF 0 72 -$ Glycol, oil refrigerant and suppliesLump 0 15000 -$ Supply and install Co2 skid, gas cooler and piping ea. 0 515000 -$ Code ventilation systems, leak detectorsea. 0 45000 -$ Labor and supervisionea. 0 0 -$ Refrigerant, insulation and suppliesea. 1 45000 45,000.00$ Electrical and controlsea. 0 45000 -$ Engine Room RenovationLump 0 105,000 -$ System Commissioning Lump 0 10,000 -$ Other - Hole cutting (Piping)Lump 0 8,000 -$ Other - Roof modifications (Condensers)Lump 0 6,000 -$ Other - Fire rated sealantsLump 0 3,000 -$ Other - Remove , store and Re-install Dasher Boards Lump 1 25000 25,000.00$ Other - Goal posts, pegs and installLump 1 8500 8,500.00$ Other - Refrigeration isolation and service (Blue Rink) Lump 1 12500 12,500.00$ Other - Pump out, store glycol and recharge Lump 0 10000 -$ NET SUBTOTAL613,380.00$ SOFT COSTS98,140.80$ General ConditionsLump27,602.10$ 9% of Net SubtotalContingency - ConstructionLump12,267.60$ 2% of Net SubtotalContingency - DesignLump12,267.60$ 2% of Net SubtotalA/E FeesLump27,602.10$ 4.5% of Net SubtotalPermitting/InsuranceLump6,133.80$ 1% of Net SubtotalTestingLump12,267.60$ 2% of Net Subtotal (Geotech, concrete, soils)PROJECT BUDGET711,520.80$ Actual Low Range High RangePROJECT BUDGET RANGE711,520.80$ 675,944.76$ 747,096.84$ COST PER SF10.99$ 10.44$ 11.53$
Larsen Center - Ice System ReplacementCost Analysis | Co2 Direct and both rink floors11/5/2018Unit Quantity Cost Total NotesDEMOLITION489,520.00$ Demolition - SiteLump 0 0 -$ Demolition - Rink Floor (concrete cutting and removal) SF 34000 6 204,000.00$ Concrete floor onlyDemolition - Soil excavation, removal, stockpile SF 34000 5 170,000.00$ Assumes frozen soils removed to 24" below sandDemolition - Mains to headersSF 752 35 26,320.00$ For both Rinks, hand removalDemolition - Existing Ice PackageLump 1 35000 35,000.00$ Demolition - Machine RoomLump 1 25000 25,000.00$ For install of new skidDemolition - Concrete at Engine RoomSF 600 12 7,200.00$ House keeping padsDemolition - HVACLump 1 12000 12,000.00$ To allow for upgrade to meet codeDemolition - ElectricalLump 1 10000 10,000.00$ Disconnect systemsNEW CONSTRUCTION2,302,056.00$ New SiteworkLump 1 0 -$ Ground water mitigation system and subgrade prep SF 34000 2 68,000.00$ Up to sand bedGeotextile fabricSF 34000 1 34,000.00$ Between new soil and sandSand and pipe chairsea. 2 11880 23,760.00$ Underfloor heating loop pipe and headers ea. 2 0 -$ Included with cold floor piping costSand install, re-level and compactea. 2 14500 29,000.00$ 4" insulation and VBea. 2 53000 106,000.00$ Concrete floor c/w pipe, mains, re-bar, headers ea. 2 235000 470,000.00$ Transmission mains, trenching and backfillSF 752 76 57,152.00$ Glycol, test, top up and filtrationea. 0 12500 -$ Supply and install new HDPE mains and valves SF 752 72 54,144.00$ oil refrigerant and suppliesLump 0 15000 -$ Supply and install Co2 skid, evap condensers and piping ea. 2 375000 750,000.00$ Code ventilation systems, leak detectorsea. 1 45000 45,000.00$ Labor and supervisionea. 1 275000 275,000.00$ Refrigerant, insulation and suppliesea. 2 73000 146,000.00$ Electrical and controlsea. 1 78000 78,000.00$ Engine Room RenovationLump 1 75,000 75,000.00$ System Commissioning Lump 1 10,000 10,000.00$ Other - Hole cutting (Piping)Lump 1 8,000 8,000.00$ Other - Roof modifications (Gas Coolers)Lump 1 6,000 6,000.00$ Other - Fire rated sealantsLump 0 3,000 -$ Other - Remove , store and Re-install Dasher Boards Lump 2 25000 50,000.00$ Other - Goal posts, pegs and installLump 2 8500 17,000.00$ Other - Refrigeration isolation and service (Blue Rink) Lump 0 12500 -$ Other - Pump out, store glycol and recharge Lump 0 10000 -$ NET SUBTOTAL2,791,576.00$ SOFT COSTS781,641.28$ General ConditionsLump251,241.84$ 9% of Net SubtotalContingency - ConstructionLump139,578.80$ 5% of Net SubtotalContingency - DesignLump83,747.28$ 3% of Net SubtotalA/E FeesLump223,326.08$ 8.0% of Net SubtotalPermitting/InsuranceLump27,915.76$ 1% of Net SubtotalTestingLump55,831.52$ 2% of Net Subtotal (Geotech, concrete, soils)PROJECT BUDGET3,573,217.28$ Actual Low Range High RangePROJECT BUDGET RANGE3,573,217.28$ 3,394,556.42$ 3,751,878.14$ COST PER SF55.17$ 52.41$ 57.93$
Larsen Center - Ice System ReplacementCost Analysis | Indirect Ammonia/Glycol and Red Rink Floor11/5/2018Unit Quantity Cost Total NotesDEMOLITION302,520.00$ Demolition - SiteLump 0 0 -$ Demolition - Rink Floor (concrete cutting and removal) SF 17000 6 102,000.00$ Concrete floor onlyDemolition - Soil excavation, removal, stockpile SF 17000 5 85,000.00$ Assumes frozen soils removed to 24" below sandDemolition - Mains to headersSF 752 35 26,320.00$ For both Rinks, hand removalDemolition - Existing Ice PackageLump 1 35000 35,000.00$ Demolition - Machine RoomLump 1 25000 25,000.00$ For install of new skidDemolition - Concrete at Engine RoomSF 600 12 7,200.00$ House keeping padsDemolition - HVACLump 1 12000 12,000.00$ To allow for upgrade to meet codeDemolition - ElectricalLump 1 10000 10,000.00$ Disconnect systemsNEW CONSTRUCTION1,554,676.00$ New SiteworkLump 1 0 -$ Ground water mitigation system and subgrade prep SF 17000 2 34,000.00$ Up to sand bedGeotextile fabricSF 17000 1 17,000.00$ Between new soil and sandSand and pipe chairsea. 1 11880 11,880.00$ Underfloor heating loop pipe and headersea. 1 22500 22,500.00$ Sand install, re-level and compactea. 1 14500 14,500.00$ 4" insulation and VBea. 1 53000 53,000.00$ Concrete floor c/w pipe, mains, re-bar, headers SF 17000 10 170,000.00$ Transmission mains, trenching and backfillSF 752 76 57,152.00$ Glycol, test, top up and filtrationea. 1 12500 12,500.00$ Supply and install new HDPE mains and valves SF 752 72 54,144.00$ Glycol, oil refrigerant and suppliesLump 1 15000 15,000.00$ Supply and install Co2 skid, gas cooler and piping ea. 1 515000 515,000.00$ Code ventilation systems, leak detectorsea. 1 45000 45,000.00$ Labor and supervisionea. 1 235000 235,000.00$ Refrigerant, insulation and suppliesea. 1 45000 45,000.00$ Electrical and controlsea. 1 45000 45,000.00$ Engine Room RenovationLump 1 125,000 125,000.00$ System Commissioning Lump 1 10,000 10,000.00$ Other - Hole cutting (Piping)Lump 1 8,000 8,000.00$ Other - Roof modifications (gas cooler)Lump 1 6,000 6,000.00$ Other - Fire rated sealantsLump 1 3,000 3,000.00$ Other - Remove , store and Re-install Dasher Boards Lump 1 25000 25,000.00$ Other - Goal posts, pegs and installLump 1 8500 8,500.00$ Other - Refrigeration isolation and service (Blue Rink) Lump 1 12500 12,500.00$ Other - Pump out, store glycol and recharge Lump 1 10000 10,000.00$ NET SUBTOTAL1,857,196.00$ SOFT COSTS529,300.86$ General ConditionsLump167,147.64$ 9% of Net SubtotalContingency - ConstructionLump92,859.80$ 5% of Net SubtotalContingency - DesignLump55,715.88$ 3% of Net SubtotalA/E FeesLump157,861.66$ 8.5% of Net SubtotalPermitting/InsuranceLump18,571.96$ 1% of Net SubtotalTestingLump37,143.92$ 2% of Net Subtotal (Geotech, concrete, soils)PROJECT BUDGET2,386,496.86$ Actual Low Range High RangePROJECT BUDGET RANGE2,386,496.86$ 2,267,172.02$ 2,505,821.70$ COST PER SF36.85$ 35.00$ 38.69$
Appendix E
Proposed Design and Construction Schedule
The Construction Schedules provided are the opinion of the design professional and are
intended for planning purposes only. Actual time for design and construction will need to be
confirmed and agreed upon at the time of Contract award.
Proposed Design & Construction Schedule –
Co2/Glycol Ice System Replacement and Red Rink
Floor
Übl submits Final Report to Council November 27, 2018
Contract prepared and awarded for design December 11, 2018
Design and Engineering March 15, 2019
Bidding April 5, 2019
Contract Award April 9, 2019
Contracts Completed April 16, 2019
Construction Begin May 1, 2019
Substantial Completion August 23, 2019
Commissioning and System Orientation August 23, 2019
Cool floor down August 26-30
First Ice Making August 30, 2019
Final Completion September 13, 2019
Refresh Training January 2020
Pre-warranty walk-through August 2020
Proposed Design and Construction Schedule –
Blue Rink Floor
Design and Engineering March 15, 2019
Bidding April 5, 2019
Construction Begin May 2020
Substantial Completion July 2020
Commissioning July 2020
Cool floor down and First ice making August 2020
Final Completion October 2020
Proposed Design & Construction Schedule – Co2
Direct Ice System Replacement and Both Rink Floors
Übl submits Final Report to Council November 27, 2018
Contract prepared and awarded for design December 11, 2018
Design and Engineering March 15, 2019
Bidding April 5, 2019
Contract Award April 9, 2019
Contracts Completed April 16, 2019
Construction Begin May 1, 2019
Substantial Completion August 23, 2019
Commissioning and System Orientation August 23, 2019
Cool floor down Red Rink August 26-30
First Ice Making August 30, 2019
Final Completion September 13, 2019
Refresh Training January 2020
Pre-warranty walk-through August 2020
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0504,Version:1
Action to approve the November 13, 2018 City Council Minutes.
Attachments:
11/13/2018 Minutes
City of Brookings Printed on 11/20/2018Page 1 of 1
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Brookings City Council
November 13, 2018 (unapproved)
The Brookings City Council held a meeting on Tuesday, November 13, 2018 at 6:00
p.m., at City Hall with the following City Council members present: Mayor Keith Corbett,
Council Members Mary Kidwiler, Ope Niemeyer, Dan Hansen, Nick Wendell, Patty
Bacon, and Holly Tilton Byrne. City Manager Paul Briseno, City Attorney Steve
Britzman, and City Clerk Shari Thornes were also present.
6:00 PM Regular Meeting
Consent Agenda. A motion was made by Council Member Bacon, seconded by
Council Member Kidwiler, to amend the agenda to include Item #5C A Report on the
National League of Cities. The motion carried by the following vote: Yes: 7 - Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne and Corbett.
A motion was made by Council Member Wendell, seconded by Council Member Tilton
Byrne, to approve the Consent Agenda as amended. The motion carried by the
following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne and
Corbett.
3.A. Action to approve the agenda, as amended.
3.B. Action to approve the October 23, 2018 City Council Minutes.
3.C. Action on appointments to City Boards, Committees and Commissions:
Brookings Bicycle Advisory Committee: Reappointed Mike Lockrem , Caleb Evenson, and
Brittany Kleinsasser (terms expire 1/1/2019): Board of Adjustment: Appoint Travis Bortnem
(1st Alternate) (term expires 1/1/2021), and Douglas Metcalf (2nd Alternate) (term expires
1/1/2021). Brookings Committee for People who have Disabilities: Reappoint Sylvia
Buboltz (term expires 1/1/2019); Business Improvement District #1 Board: Reappoint
Jennifer Johnson and Tom Richter (term expires 1/1/2019); Historic Preservation
Commission: Reappoint Greg Heiberger, Angie Boersma, and Jessica Garcia-Fritz (terms
expire 1/1/2019), and appoint Tom Thadeus (term expires 1/1/2019); Human Rights
Commission: reappoint Meagan Irvine-Miller, and Penny Hauffe (terms expire 1/1/2019);
Library Board: reappoint Deb Waltman (term expires 1/1/2020); Planning Commission:
reappoint Greg Fargen, Clark James Drew III (terms expire 12/31/2021); and appoint Leah
Brink (term expires 12/31/2021); Public Arts Commission: reappoint Kate Treiber and
David Merhib (terms expire 1/1/2019), and appoint Carrie Kuhl (Historic Preservation
Commission representative) (term expires 1/1/2019); Sustainability Council: reappoint
Norma Nusz Chandler, Paul Peterson, and Stephanie Aure (terms expire 1/1/2019), and
appoint Robin Buterbaugh (term expires 1/1/2019); Swiftel Center Advisory Committee:
reappoint Rod Schaefer, and Jennifer Johnson (terms expire 1/1/2019), and appoint
Kyleigh Cramer as the city representative (term expires 12/31/2018); Traffic Safety
Committee: reappoint Lewayne Erickson (term expires 12/31/2018).
3.D. Action on Resolution 18-091, a Resolution authorizing Change Order No. 1
(Final) for 2018-01 Gateway Landscaping Improvement Project, Kerry’s
Landscaping & Irrigation.
Resolution 18-091 - A Resolution Authorizing Change Order No. 1 (Final) for 2018-01
Gateway Landscaping Improvements Project, Kerry’s Landscaping & Irrigation
Be It Resolved by the City Council that the following change order be allowed for 2018 -
01 Gateway Landscaping Improvements Project: Construction Change Order Number
1: Adjust the contract amount for irrigation and plumbing modifications for a total
increase of $3,109.10 to the contract to close out the project.
3.E. Action on Resolution 18-092. A Resolution Authorizing the Transfer of a
Sweep Pro Broom from the Brookings Regional Airport to the Britton Municipal
Airport, South Dakota.
Resolution 18-092 - A Resolution Authorizing the Transfer of a Sweep Pro Broom from
the Brookings Regional Airport to the Britton Municipal Airport, South Dakota
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City of Brookings approved Resolution 17-018 on February 14, 2017,
which declared a 2003 Rosco Sweep Pro Broom as surplus equipment;
Whereas, the Britton Municipal Airport is in need of a similar broom; and
Whereas, it is the desire of the City of Brookings to transfer the 2003 Rosco Sweep Pro
Broom to the Britton Municipal Airport as allowed by the Federal Aviation
Administration.
Now Therefore, Be It Resolved by the City Council of the City of Brookings, South
Dakota, that the City Manager is authorized to execute the equipment transfer.
Ordinance 18-016. An introduction and first reading was held on Ordinance 18-016, an
Ordinance authorizing Supplemental Appropriation #3 to the 2018 Budget. Public
Hearing: November 27, 2018.
Ordinance 18-015. A public hearing was held on Ordinance 18-015, an Ordinance
rezoning Lots 8 & 9, Block 11, Bane & Poole Addition from Residence R -1B Single-
Family to Business B-2A District. A motion was made by Council Member Hansen,
seconded by Council Member Wendell, that Ordinance 18-015 be approved. The
motion carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell,
Bacon, Tilton Byrne and Corbett.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, to adjourn the meeting at 6:30 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-090,Version:3
Action on Resolution 18-090, a Resolution Awarding the contract for the purchase of one new
Automated Garbage Truck for the Collection Dept. through the National Joint Powers Alliance.
Summary:
The Collection Department received a quote for one new Automated Garbage Truck from Allstate
Peterbilt of Fargo, ND through the National Joint Powers Alliance for $263,705.00.
Background:
The current truck will remain in the fleet to help with the growth of the city.
Fiscal Impact:
The capital improvement amount set aside for 2019 is $300,000.00 to replace the truck. The
purchase price of the new truck will be $263,705.00, for a savings of $36,295.00.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 11/20/2018Page 1 of 1
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Resolution 18-090
A Resolution Awarding the Contract for the Purchase of One New Automated
Garbage Truck for the Collection through the National Joint Powers Alliance
Whereas, the City of Brookings will purchase an Automated Garbage Truck from
Allstate Peterbilt of Fargo through the National Joint Powers Alliance in the amount of
$263,705.00; and
Whereas, this Automated Garbage Truck will be delivered and payment made after
January 1, 2019; and
Whereas, the 2019 capital budget for the purchase of one Automated Garbage Truck is
$300,000.00.
Now, Therefore, Be It Resolved that the contract from Allstate Peterbilt of Fargo for
$263,705.00 be accepted.
Passed and approved this 27th day of November, 2018.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0505,Version:1
Action on annual Liquor and Wine Alcohol License Renewals for 2019.
Summary:
Enclosed for City Council review and action are the Annual Liquor and Wine License renewals for
2019. All required documentation has been submitted.
Liquor (Off-Sale):
1.Brookings Municipal Liquor Store, 780 22nd Ave. So.
Liquor (On-Sale):
1.Park Hospitality, Inc., 2500 6th St. (CL)
2.Applebee’s / Porter Apple Co. B Inc., 3001 LeFevre Dr.
3.Buffalo Wild Wings Bar & Grill / W&P of Brookings, LLC, 1801 6 th St.
4.CRAFT / Midwest Fresh Concepts, LLC, 610 Medary Ave.
5.Cubby’s Sports Bar & Grill / GDT Inc., 307 Main Ave.
6.Danny’s / David Olson Inc., 703 Main Ave. So.
7.Elks Brookings Lodge #1490, 516 4th St.
8.Jim’s Tap / Urquhart Ent., Inc., 309 Main Ave.
9.9 Bar Nightclub / Nine Inc., 303 Main Ave.
10.Old Market Eatery / The Lee Group, 424 5th St.
11.Pheasant Restaurant & Lounge / RGO, Inc., 726 Main Ave. So.
12.Pints & Quarts / B&L Sullivan, Inc., 313 Main Ave.
13.Prairie Lanes Inc., 722 Western Ave.
14.The Ram / Ram & O’Hare’s Ent., LLC, 327 Main Ave.
15.Ray’s Corner / Fergen Enterprises Inc., 401 Main Ave.
16.Skinner’s Pub Inc., 300 Main Ave.
17.Sully’s Irish Pub/B&L Sullivan Inc., 421 Main Ave.
18.VFW GEO Dokken Post 2118, 520 Main Ave.
19.Wilbert’s/Comfort Suites University, 25th Ave
20.The Wild Hare / Wonder, Inc., 303 3rd St.
Restaurant (On-Sale):
1.Whiskey Creek Wood Fire Grill / Brookings Steak Co. LLC, 621 32nd Ave.
Wine (On-Off Sale):
1.Brookings Municipal Liquor Store, 780 22nd Ave. So.
2.Cenex Zip Trip #63 / CHS, Inc., 1005 6th St.
3.Cenex Zip Trip #64 / CHS, Inc., 3045 LeFevre Dr.
4.Children’s Museum of South Dakota, 521 4th St.
5.The Depot / ERL, LLC, 919 20th St. So.
6.Deuces Casino, Commonwealth Gaming & Holdings Co., 223 6th St., Suite 105A
7.Deuces Casino, Commonwealth Gaming & Holdings Co., 223 6th St., Suite 105B
8.Guadalajara Mexican Restaurant, 1715 6th St., Suite F
9.Hy-Vee Food Store / Hy-Vee, Inc., 700 22nd Ave. So.
nd
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File #:ID 2018-0505,Version:1
10.KRAVE, Inc., 1040 22nd Ave. So.
11.The Lodge, 2515 6th St.
12.Mama Mia, DenWil Hospitality Group, Inc., 1300 Main Ave. So.
13.McCrory Gardens Visitors Center, 6th St. & 22nd Ave.
14.New Sake, Inc., 724 22nd Ave. So.
15.Old Sanctuary / Old Sanctuary Assoc., LLC, 928 4th St.
16.Pheasant Restaurant & Lounge / RGO, Inc., 726 Main Ave. So.
17.Schoon’s Pump N’ Pak So. / Schoon Properties, Inc., 1205 Main Ave. So.
18.Skinner’s Pub Inc., 300 Main Ave.
19.Swiftel Center, 824 32nd Ave.
20.Wal-Mart Supercenter #1538 / Wal-Mart Stores, Inc., 2233 6 th St.
21.Wilbert’s/Comfort Suites University, 25th Ave
22.Wooden Legs Brewing Co., 309 5th St., Suite 100
Recommendation:
Staff recommends approval.
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0507,Version:1
Presentation of the Certificate of Achievement for Excellence in Financial Reporting
Summary:
The Certificate of Achievement for Excellence in Financial Reporting has been awarded to City of
Brookings by the Government Finance Officers Association of United States and Canada for its
comprehensive annual financial report (CAFR).
Background:
The Certificate of Achievement is the highest form of recognition in the area of governmental
accounting and financial reporting, and its attainment represents a significant accomplishent by a
government and its management.
An Award of Financial Reporting Achievement has been awarded to the individual department
designated as the primarily department responsible for preparing the award-winning CAFR. This
award has been presented to the Finance Department, City of Brookings.
The City of Brookings CAFR has been judged by an impartial panel to meet the high standards of the
program including demonstrating a constructive "spirit of full disclosure" to clearly communicate its
financial story and motivate potential users and groups to read the CAFR.
The GFOA is a nonprofit professional association serving approximately 17,500 government finance
professionals.
City of Brookings Printed on 11/20/2018Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0502,Version:1
October 2018 Monthly Financial Report.
Summary:
Each month the Finance Director presents a summary of the City’s financial position.
City of Brookings Printed on 11/20/2018Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 18-017,Version:1
Introduction and First Reading on Ordinance 18-017, an Ordinance pertaining to the use of
commercial pedal cars in the City of Brookings, South Dakota. Second Reading on December 11,
2018.
Summary:
This Ordinance would permit the operation of Commercial Pedal Car/Bar in restricted areas in the
City of Brookings.
A commercial pedal bar vehicle allows passengers on board to drink alcohol. Pedal Bars are only
required to obtain an alcohol “carrier” license from the State, similar to other conveyance vehicles
(limousine, party bus). No city licenses are required; however, cities may choose to regulate
conveyance vehicles by adopting a local ordinance. Pedal Bars are becoming popular across the
country and are currently operating in Rapid City and Sioux Falls without local restrictions. Staff is
recommending adoption of the proposed ordinance, which defines the following requirements:
1)Routes must be approved by the City Manager
2)Hours of operation between 10 a.m. to midnight daily
3)No liquor, only beer and wine
4)No glass containers
5)Vehicle safety and operational requirements
6)Ability to revoke a permit
A separate resolution establishing the license fee will be a separate council action on December 11 th
following the second reading of the ordinance.
Recommendation:
Staff recommends approval.
Attachments:
Ordinance
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Ordinance 18-017
AN ORDINANCE PERTAINING TO THE USE OF COMMERCIAL PEDAL
CARS IN THE CITY OF BROOKINGS, SOUTH DAKOTA.
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF
BROOKINGS, SOUTH DAKOTA, AS FOLLOWS:
I.
ARTICLE IV. COMMERCIAL PEDAL CARS
Sec. 6-141. Definitions. As used in this article, the following terms shall have the
meanings indicated:
Alcohol Beverages: Means any distilled spirits, wine and malt beverages as
defined in SDCL Chapter 35.
Commercial Pedal Car/ also known as a Quadricycle: A vehicle with fully
operational pedals for propulsion entirely by human power, that has four wheels and is
operated in a manner similar to a bicycle, that is equipped with at least four (4) seats for
passengers, that is designed to be occupied by a driver and passengers providing pedal
power to the drive train of the vehicle, that is used for commercial purposes.
Malt Beverages: Has the meaning set forth in SDCL 35-1-1(8).
Wine and Wine Based Beverages: Has the meaning set forth in SDCL 35-1-1(25).
Sec. 6-142. Compliance with city ordinances.
(1) Commercial pedal cars operating within the City shall also comply with
Brookings Ordinance Chapter 82, Article XI, relating to bicycles.
(2) Commercial pedal cars operating within the City shall also comply with
Brookings Ordinance Chapter 6, which pertains to alcoholic beverages. Any
alcoholic beverages sold in the City of Brookings shall be purchased in the
City of Brookings.
Sec. 6-143. Parking on sidewalk prohibited. No person shall park a commercial pedal
car upon any sidewalk in the City. The pedal car may, however, occupy up to two
diagonal parking spaces and may park parallel to the curb.
Sec. 6-144. License required. No person shall drive or operate a commercial pedal car
upon any street, sidewalk or other public place in the city without first registering and
obtaining a city license for such commercial pedal car.
Sec. 6-145. License application procedure.
(1) Application for a license for a commercial pedal car shall be made by the
owner of the pedal car to the city clerk, in writing, upon forms furnished by
the city. Such application shall be signed by the owner and submitted to the
city clerk for approval on an annual basis. The fee for an annual license shall
be set by resolution of the City Council and paid to the City prior to issuance
of the license. Such license shall be issued in January each year, or thereafter
when applied for, and shall expire on the 31st day of December following its
issuance.
(2) Upon payment of the necessary fees and approval of the City Manager or the
designee of the City Manager, the City may issue or cause to be issued a
license for the owner. Transfer of the license to another person is prohibited.
(3) Revocation. A license may be revoked by the city clerk or the designee of the
city clerk at the request of the City Manager or Police Chief for any of the
following reasons:
(a) Failure to comply with any of the provisions of this Article;
(b) Violating any State statute or City ordinance.
(4) Any applicant whose license has been denied or revoked under the provisions
of this section may appeal said denial or revocation to the City Manager.
Sec. 6-146. Consumption of alcoholic beverages.
(1) No alcohol beverage, other than beer, wine, hard cider or malt-based
beverages below six (6) percent alcohol content may be consumed by
passengers of a commercial pedal car.
(2) The above restrictions shall apply whenever a pedal car is being used or
operated.
Sec. 6-147. Equipment requirements. Commercial pedal cars operating within the City
shall be equipped with the following:
(1) Lighting on the vehicle which shall be the following:
(a) A light on the front which shall emit a white light visible from a
distance of 300 feet to the front.
(b) A taillight mounted on the rear, which when lighted shall emit a red
light plainly visible from a distance of 500 feet to the rear.
(c) A brake light on the rear which shall emit a red light and which shall
be actuated upon application of the service (foot) brake and which
may, but need not, be incorporated with a taillight. Every brake light
shall be plainly visible from a distance of 300 feet to the rear, both
during normal sunlight and at nighttime.
(2) Rear signage which shall conform with those standards and specifications
adopted for slow-moving vehicles by the American Society of Agricultural
Engineers standard ASAE S276.3, or shall be an emblem of the same shape
and size painted on such vehicle in a bright and conspicuous retro reflective
red orange paint. Such emblem shall be mounted on the rear of a pedal car, in
the approximate horizontal geometric center of the vehicle, at a height of three
to five feet above the roadway, and shall be maintained at all times in a clean
and reflective condition.
(3) A mirror capable of showing the driver a view of the roadway for a distance of
200 feet to the rear of the vehicle.
(4) A braking system, operable by the driver, that is capable of overriding all
methods of propulsion and bringing the vehicle to a complete stop.
(5) No commercial pedal car drivers shall permit more passengers to be carried in
a commercial pedal car than the commercial pedal car’s normal seating
capacity.
Sec. 6-148. Insurance requirements. All pedal cars operating for commercial purposes
must maintain the following insurance:
(1) No owner of a commercial pedal car or any other person shall operate or authorize
any other person to operate a pedal car for commercial purposes within the City of
Brookings unless the owner has in effect a policy of comprehensive general
liability insurance issued by an insurance company duly authorized to do business
in the State of South Dakota, which policy provides for the payment of damages
for bodily injury or death of a person, and for injury to or destruction of property
of a person or entity, due to the liability of the owner or operator of a pedal car
arising out of the ownership, operation, use, or maintenance of a pedal car. The
policy shall provide coverage with limits in an amount of not less than $1,000,000
per accident. The policy shall provide that the insurer shall give notice of any
cancellation or nonrenewal of the policy.
(2) The owner of a pedal car shall provide to the city clerk a copy of the certificate of
insurance required by subparagraph (1) above. Failure to comply with this
provision shall result in the immediate suspension of the owner's rights and
privileges to operate the pedal car commercially within the city.
Sec. 6-149. Pedal car operator requirements.
(1) The operator of a commercial pedal car must be twenty-one (21) years of age and
must have a valid South Dakota Driver's License to drive/operate a commercial
pedal car in the City of Brookings.
(2) No operator of a commercial pedal car may consume alcohol while the
commercial pedal car is occupied by passengers.
(3) No operator may operate a commercial pedal car while impaired in any
manner which would violate SDCL 32-12A-43 (Operation of a commercial
motor vehicle with any measurable or detectable amount of alcohol in system
prohibited).
(4) No operator may operate a commercial pedal car on which any alcohol
beverages are carried or consumed other than beer, wine, hard-cider or malt
based beverages.
(5) The owner or operator of a commercial pedal car shall advise
passengers that they may only consume beer, wine, hard-cider or malt based
beverages on a pedal car.
(6) No person shall operate a commercial pedal car if alcoholic beverages are
present unless all passengers at all times are twenty-one (21) years of age.
Sec. 6-150. Pedal car passenger requirements.
(1) No passenger may occupy a commercial pedal car on a seat equipped with a
pedal unless such person is physically able to sit upright in the seat and
operate the pedals which power the vehicle.
(2) No alcohol beverages shall be possessed, carried upon or consumed on a
commercial pedal car if any passenger has not attained the age of twenty-one
(21).
Sec. 6-151. Glass beverage containers prohibited. No glass beverage containers shall
be carried upon a commercial pedal car while operated on the public right-of-way.
Sec. 6-152. Hours of operation. A commercial pedal car may operate between the hours
of 10:00 a.m. to 12:00 a.m. daily. Upon the approval of a written request to the City
Manager, the hours of operation may be extended for special events.
Sec. 6-153. Pedal car route.
(1) The City Manager or designee of the City Manager shall establish the pedal car
route and the operator shall adhere to the approved pedal car route.
(2) The plan of operation of a licensed commercial pedal car shall be reviewed by
City staff as determined by the City Manager. The plan of operation must include
the route in which the pedal car shall routinely operate and may include a
description of procedures for notifying police or other authorities when
anticipated operation of a commercial pedal car deviates from its customary
routes. In any event, the pedal car route shall comply with the route approved by
the City Manager.
(3) Operation of a pedal car upon residential streets or upon or adjacent to the SDSU
Campus is prohibited unless the permitted route authorizes travel upon a specific
residential street or in the case of streets adjacent to the SDSU campus, after
consideration of the approval by SDSU empowered officials.
Sec. 6-154. Failure of a licensee to comply with the regulations of this section shall
constitute grounds for nonrenewal, suspension or revocation of the license.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: November 27, 2018
Second Reading:
Published:
CITY OF BROOKINGS, SD
Keith Corbett, Mayor
ATTEST:
Shari L. Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 18-016,Version:2
Second Reading and Action on Ordinance 18-016, an Ordinance authorizing Supplemental
Appropriation #3 to the 2018 Budget.
Summary:
This ordinance will amend the 2018 Budget for the following changes in the General Fund:
·Adjust expenditures in General Government Building budget for repairs to the elevator, Swiftel
HVAC and general supplies
·Reduce expenditure for survey equipment that will not be purchased in 2018
·Adjust revenue for the County’s portion of the demolition project near the City & County
Government Center and adjust expenditures for relocating utilities for the Theodosopoulos
property and for the demolition project
·Adjust revenue for donation from the First Bank & Trust for bullet proof vests for reserve
officers and adjust expenditures to purchase bullet proof vests for reserve officers and
accident reporting software
·Adjust revenue for insurance reimbursement from vehicle accidents and adjust expenditures
for the repairs
·Adjust revenue for a donation from the Lions Club for park benches and playground
equipment, insurance reimbursement for Southbrook softball complex and a donation for a
water main extension project and adjust expenditures for park benches and playground
equipment, repairs to the Southbrook softball complex and Larson Ice Center and for a water
main extension project to the Southbrook Softball Complex
·Adjust revenue and expenditure for a grant from the American Library Association and PBS for
the Great American Read Program
25% Sales & Use Tax:
·Adjust expenditures for new patrol vests and to purchase a 2018 Ford Taurus for Police
Department
Swiftel Center:
·Adjust transfer in from 3rd B for the remainder of the County Resource Center remodeling
budget to cover the 2017 operating loss of the Swiftel Center
Storm Drainage:
·Adjust revenue for insurance reimbursement from vehicle accident damage and adjust
expenditures for repairs from vehicle accident, new storm water position and for a weather
station
3rd B Tax:
·Adjust transfer to the Swiftel Center for the remainder of the County Resource Center
remodeling budget to cover the 2017 operating loss
City of Brookings Printed on 11/20/2018Page 1 of 2
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File #:ORD 18-016,Version:2
Brookings Marketplace:
·Adjust expenses for wetland permit
Brookings Regional Airport:
·Adjust revenue for insurance reimbursement from vehicle damage to fencing
Fiscal Impact:
Net impact to General Fund is Zero. $99,890 of Contingency Funds will be used to pay the following:
General Government Buildings $13,000, City & Government Center utility relocating and demolition
project $26,600, Accident reporting software $5,000, New patrol vests and police vehicle $43,290
and Brookings Marketplace $12,000.
Impact to 3rd B is a transfer of $169,050 for the remainder of the County Resource Center remodel
budget savings from the project into the Swiftel Center budget to cover the 2017 operating loss.
Net impact to Storm Water budget is $12,892 to be paid from Storm Water reserve balance.
Recommendation:
Recommend approval of the ordinance.
Attachments:
Ordinance
City of Brookings Printed on 11/20/2018Page 2 of 2
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Ordinance 18-016
An Ordinance Authorizing Supplemental Appropriation #3 to the 2018 Budget
Be It Ordained by the City of Brookings, State of South Dakota:
WHEREAS STATE LAW (SDCL 9-21-7) AND THE CITY CHARTER (4.06 (a)) permit
supplemental appropriations provided there are sufficient funds and revenues available
to pay the appropriation when it becomes due.
Now, Therefore Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2018 budget:
Change
Increase
(Decrease)
General Fund Reason
101-405-5-856-99 Contingency Fund $99,890 Distribute to various accounts as marked
101-417-5-425-05 Maintenance Building $1,000 Repairs on elevator, Swiftel Air Conditioning (contengency)
101-417-5-426-03 General Supplies $1,000 Addn. paper, postage, gen. supplies at City & County Govt Center (contingency)
101-417-5-920-00 Furniture & Equipment $11,000 Emergency repair of HVAC units at Swiftel Center
101-419-5-920-00 Furniture & Equipment -$5,000 Delay survey equipment until 2019 budget year
101-420-4-441-08 52% County Reimb $15,600 Increase revenue from county for demolition project
101-420-5-422-07 Contracted Services $12,200 Utility Re-locate for Theodosopoulos parcel (contingency)
101-420-5-911-00 Building $30,000 Add to building budget for demoltion project ($14,400 from contingency)
101-421-4-446-10 Donations $1,000 Donation from FB&T for for bullet proof vests for reserve officers
101-421-5-429-09 Reserve Expenses $1,000 Additional reserve expenses to purchase bullet proof vests for reserve
101-421-5-940-00 Other Capital $5,000 Accident reporting software (contingency)
101-431-4-443-09 Miscellaneous $1,195 Revenue from insurance companies from accidents
101-431-5-428-04 Street light and traffic signal $1,195 Repairs due to accidents
101-452-4-446-10 Donation from Lions Club $5,050 Donation for park benches & playground equipment
101-452-4-446-08 Insurance Claim & Donation $106,291 Insurance Claim & $20,000 Softball Assoc. Donation for water line
101-452-5-426-03 General supplies $5,050 Supplies for park benches & playground equipment
101-453-5-425-04 Maintenance & Equipment $50,000 Repairs to Larson Ice Center
101-452-5-425-05 Building Maintenance $106,291 repairs to Southbrook softball complex and water line project
101-453-5-930-00 Machinery & Equipment -$50,000 Unused CIP
101-455-4-334-10 Grant $2,000 Grant from American Library Association for Great American Read Program
101-455-5-367-01 Grant Expenditure $2,000 Great American Read Program
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: November 13, 2018
Second Reading: November 27, 2018
Published: November 30, 2018
CITY OF BROOKINGS, SOUTH DAKOTA
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
Change
Increase
(Decrease)
25% Sales & Use Tax Reason
212-000-5-940-02 Other Capital $4,321 New patrol vests (6) (contingency)
212-000-5-930-02 Mach & Auto & Equip $38,969 Purchase 2018 Ford Taurus for Police Department (contingency)
Swiftel Center
224-000-5-700-13 Transfer in 3rd B $169,050 Transfer remainder of CRC remodel budget
Storm Drainage
282-000-4-669-02 Miscellaneous $1,110 Revenue from auto accident
282-000-5-425-10 Repair storm sewer $1,110 Auto accident repair to damaged culvert
282-000-5-101-00 Payroll $5,360 Storm Water Technician
282-000-5-120-00 FICA $410 Storm Water Technician
282-000-5-121-09 Retirement $322 Storm Water Technician
282-000-5-123-00 Group Insurance $1,500 Storm Water Technician
282-000-5-930-00 Machinery & Auto Equip $5,300 Weather Station to measure rain data
3rd B Tax
284-000-7-899-03 Transfer to Swiftel $169,050 Transfer remainder of CRC remodel budget
Brookings Marketplace
525-000-5-422-03 Consulting/Engineering $12,000 Wetland Permit (contingency)
Airport
606-000-4-861-09 Miscellaneous $7,100 Revenue from damage to airport fencing
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0506,Version:1
Presentation of the Small MS4 Storm Water Management Program Goals from 2017 on Water
Quality.
Summary:
City Engineer Jackie Lanning will give a presentation of the Small MS4 Storm Water Management
Program Goals from 2017 and an update of the 2018/2019 Program Goals related to water quality.
Background:
City Engineer Jackie Lanning will give a presentation on the Small MS4 Storm Water Management
Program Goals from 2017. The federal Clean Water Act, through the development of National Storm
Water Regulations, established a Storm Water Management Program. This program is intended to
improve surface water quality by reducing the quantity of pollutants that storm water picks up and
carries into storm sewer systems during storm events. Common pollutants include oil and grease
from roadways and parking lots, pesticides from lawns, sediment from construction sites, and
discarded trash. These pollutants can impair the waterways, thereby discouraging recreational use of
the resource, contaminating drinking water supplies, and interfering with habitat for fish, other aquatic
organisms, and wildlife.
The first phase of these rules, called Phase I, began in 1990 and affected large cities and
construction sites larger than 5 acres. The second phase of these rules, called Phase II, became
effective on March 10, 2003 for municipalities with a population greater than 10,000, which are called
Municipal Separate Storm Sewer Systems (MS4s). As a part of the Storm Water Permit, each
municipality must maintain a Storm Water Management Program related to water quality.
The program must address, at a minimum, the following items:
1.Public education and outreach;
2.Public participation/involvement;
3.Illicit discharge detection and elimination;
4.Construction site storm water runoff control;
5.Post-construction storm water management; and,
6.Pollution prevention/good housekeeping for municipal operations.
The presentation will summarize the goals from 2017 of the Small MS4 Storm Water Management
Program and provide an update of the 2018/2019 goals related to water quality.
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