HomeMy WebLinkAbout2018_09_25 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, September 25, 2018
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2018-0439 Action to approve the September 11, 2018 City Council Minutes.
9/11/2018 MinutesAttachments:
3.C.RES 18-077 Action on Resolution 18-077, A Resolution Authorizing Change Order No.
1 (Final) for 2018-09STI Recreational Trail Overlay Project, Bowes
Construction, Inc.
ResolutionAttachments:
Page 1 City of Brookings
September 25, 2018City Council Meeting Agenda
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
5.C.ID 2018-0430 August 2018 Monthly Financial Report.
Cover Memo
Report
Attachments:
6. Contracts/Change Orders:
6.A.ID 2018-0435 Action on Resolution 18-080, a Resolution Awarding Bids on the Snow
Removal Equipment Contracts.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
6.B.RES 18-075 Action on Resolution 18-075, a Resolution approving the Joint Law
Enforcement Agreement between the City of Brookings Police and the
South Dakota State University Police.
Resolution
Joint Law Enforcement Agreement
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
7.A.ORD 18-014 Introduction and First Reading on Ordinance 18-014, an ordinance
amending the zoning ordinance of the City of Brookings pertaining to the
side yard setbacks in the RB-4, B-2, B-2A, and B-3 Districts.
Notice
09-04-2018 Planning Commission Minutes
Ordinance
Marked up Ordinance
Attachments:
Page 2 City of Brookings
September 25, 2018City Council Meeting Agenda
8. Public Hearings and Second Readings:
8.A.ORD 18-013 Second Reading and Action on Ordinance 18-013, an Ordinance
authorizing Supplemental Appropriation #2 to the 2018 Budget.
OrdinanceAttachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.B.ORD 18-012 Second Reading and Action on Ordinance 18-012, an Ordinance
Amending Chapter 82 of the Code of Ordinances of the City of Brookings
and Pertaining to Permitted Parking in Municipal Parking Lots.
Ordinance - markup
Ordinance - clean
Map
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.C.ID 2018-0431 Public Hearing and Action on an Industrial I-1R District Site Plan for 2500
Eastbrook Drive on Lot 1 (Excluding Lot H-1) and Lot 6, Block 2, Insbrook
Park Addition (CRC Global Solutions).
Notice
09-04-2018 Planning Commission Minutes
Applicant Letter
Aerial Map
Site Plan
Landscape Plan
Drawings - Multi-Bin Bulk Loadout System
Drawings - 2 Bin Bulk Soybean Delivery System
Development Review Team Project Notes
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
9. Other Business:
9.A.RES 18-079 Action on Resolution 18-079, a Resolution Accepting A Conveyance of
Real Property in Nelson 5th Addition to the City of Brookings, South
Dakota.
Resolution
Plat Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9.B.RES 18-078 Action on Resolution 18-078, A Resolution Setting Fees for Permitted
Parking in Municipal Parking Lots.
Resolution
Map
Attachments:
Page 3 City of Brookings
September 25, 2018City Council Meeting Agenda
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats,
and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City
ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0439,Version:1
Action to approve the September 11, 2018 City Council Minutes.
Attachments:
9/11/2018 Minutes
City of Brookings Printed on 9/19/2018Page 1 of 1
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Brookings City Council
September 11, 2018
The Brookings City Council held a meeting on Tuesday, September 11, 2018 at 6:00
p.m., at City Hall with the following City Council members present: Mayor Keith Corbett,
Council Members Mary Kidwiler, Ope Niemeyer, Dan Hansen, Nick Wendell, Patty
Bacon, and Holly Tilton Byrne. City Manager Paul Briseno, City Attorney Steve
Britzman, and City Clerk Shari Thornes were also present.
6:00 PM Regular Meeting
Consent Agenda. A motion was made by Council Member Hansen, seconded by
Council Member Wendell, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne and
Corbett.
3.A. Action to approve the agenda.
3.B. Action to approve the August 28, 2018 City Council Minutes.
3.C. Action on Resolution 18-076, a Resolution authorizing the Wine Operating
Agreement – renewal Hy-Vee Food, Inc., dba Hy-Vee Food Store.
Resolution 18-076 Wine Operating Agreement – renewal
Hy-Vee Food, Inc., dba Hy-Vee Food Store
Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby
approves a Lease Agreement for the Operating Liquor Management Agreement
between the City of Brookings and Hy-Vee Food, Inc., dba Hy-Vee Food Store, Tom
Daschel, Store Manager, for the purpose of a liquor manager to operate the On-Sale
Establishment or business for and on behalf of the City of Brookings at 790 22nd Ave.
So.
Be It Further Resolved that the City Manager be authorized to execute the Agreement
on behalf of the City, which shall be for a period of ten (10) years, with a renewal in five
(5) years.
3.D. Action on Resolution 18-071, a Resolution Revising Fees of the City of
Brookings, South Dakota.
Resolution 18-071 A Resolution Revising Fees of the City of Brookings, South Dakota
Whereas the fines, fees, and procedures pertaining to services of the City of Brookings
shall be reviewed and revised; and
Whereas the license fees have been established by various chapters of the Code of
Ordinances, The City Clerk license fees shall be revised; and
Whereas weed removal, grass mowed, and line clearance removal is required under
Section 62-90, of the Code of Ordinances, the Parks and Forestry Department service
fees shall be revised; and
Whereas street and sidewalk snow removal is required under Section 74-212, Article 5
of Chapter 74, of the Code of Ordinances, the Parks Department service fees shall be
revised; and
Whereas the Engineer Department building permit fees required under service fees
shall be adopted, under Section 22-35, Article II of Chapter 22 of the Code of
Ordinances, shall be revised; and
Whereas planning and zoning application fees required under Section 66-3 of Chapter
66, of the Code of Ordinances, the Community Development Department fees shall be
revised; and
Whereas the application fees for sign permits required under Chapter 94, of the Code of
Ordinances, the Community Development Departments fees shall be revised; and
Whereas the investigation fee for violation of code under Chapter 94, of the Code of
Ordinances, the Community Development Department fees shall be revised; and
Whereas the Airport Board is recommending fees, the fees shall be revised; and
Whereas the Code of Ordinances under Section 34, requires inspections and plan
reviews by the Fire Department, and reports of fires are provided, the Fire Department
Fees shall be revised; and
Whereas the Police Department assign officers and cars to escort the moving of
structures within the City and provide accident reports the Police Departments fee shall
be revised; and
Whereas the Library Board is recommending fees, the fees shall be revised; and
Whereas the Solid Waste Collections and Landfill fees have been reviewed and
included herein; and
Whereas the standardized fee for black and white copies is $.50, color copies $1.00 for
all departments.
Therefore Be It Resolved that the fees be adopted and become effective January 1,
2019 as follows:
City Clerk
Circuses, carnivals Each circus per day 75.00$
Each carnival or similar exhibition, per day 25.00$
Commercial garbage haulers License 50.00$
Each annual renewal 25.00$
House movers Per year 50.00$
Pawnbrokers Per year 50.00$
Plumbing Contractor License 50.00$
Each annual renewal 25.00$
Vehicles for Hire First taxicab, or other vehicle for hire 25.00$
Per year
Each additional vehicle operated by the 10.00$
Same person per year
Vehicle for Hire Drivers Per year 15.00$
Transient Merchants Per month or part thereof 100.00$
DVD or CD Per disk 5.00$
Transportation Network Company License 250.00$
License - new drivers 25.00$
Per year 15.00$
Food Truck Per year 75.00$
Temporary Merchant - general Per Month 50.00$
Temporary Merchant - food cart Per Year 75.00$
Parks & Forestry Department
Weed Control plus contractor cost $65.00
Mowing 1st hour $150.00
each additional hour or fraction $85.00
each additional hour large area $125.00
Sidewalk Snow Removal-1st Offense Per hour-per piece of equipment/1 hr. minimum $125.00
Sidewalk Snow Removal-2nd Offense Per hour-per piece of equipment/1 hr. minimum $175.00
DED Removal/BMU Line Clearance
Aerial Bucket plus employee wage $160.00
Loader plus employee wage $130.00
Trucks plus employee wage $90.00
Chipper plus employee wage $90.00
Chainsaw/Miscellaneous Equipment plus Employee Wage $70.00
Street Department
Sign Repairs Replacement Cost, Plus Labor, Sales Tax, and Excise Tax
- Traffic Accidents
- Vandalism
Street Repairs Replacement Cost for Materials
City Engineer's Department
Residential Building Permit Fees:
Dwellings: Single-family dwellings, duplexes, townhouses:
Finished Habitable space per square foot 70.00$
Finished basements per square foot 30.00$
Unfinished space (basement and upper levels) per square foot 18.00$
Attached garages per square foot 20.00$
Detached garages per square foot 18.00$
Building Permit Fee Schedule Group R-3 and U Occupancies Only:
Total Valuation Fees
$1.00 - 1,200.00 $20.00
$1,200.01 - 2,000.00 $10.00 for the first $500.00 plus $1.50 for each additional $100.00
or fraction thereof, to and including $2,000, for valuation in
excess of $1,100.00
$2,000.01 - 25,000.00 $32.50 for the first $2,000.00 plus $6.00 for each additional
$1,000.00 or fraction thereof, to and including $25,000.00.
$25,000.01 - 50,000.00 $170.50 for the first $25,000.00 plus $4.50 for each additional
$1,000.00 or fraction thereof, to and including $50,000.00.
$50,000.01 - 100,000.00 $283.00 for the first $50,000.00 plus $3.00 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00.
$100,000.01 - and up $433.00 for the first $100,000.00 plus $2.50 for each additional
$1,000.00 or fraction thereof
Commercial Building Permit Fees:
The base valuation to determine permit fees for residential buildings and additions are based on a
dollar per square foot schedule per the following. The bid price must be quoted for renovations or
remodels.
The value to be used in computing the building permit fee for all commercial construction, remodeling,
renovation, and repairs shall be the total value of all construction work for which the permit is issued as
well as all finish work, painting, roofing, electrical, plumbing, heating, air-conditioning, elevators, fire
extinguishing system, and other permanent equipment exclusive of site improvements and parking lot
costs.
$100,000.01 to 500,000.00 $639.50 for the first $100,000 plus $3.50 for each additional
$1,000 or fraction thereof, to and including $500,000.00
$500,000.01 to 1,000,000.00 $2,039.50 for the first $500,000 plus $3.00 for each additional
$1,000 or fraction thereof, to and including $1,000,000.00
$1,000,000.00 and up $3,539.50 for the first $1,000,000 plus $2.00 for each additional
$1,000 or fraction thereof.
Other Inspections and Fees:
Inspections outside normal business hours per hour (minimum charge of one hour)50.00$
Inspection for which no fee is specifically indicated per hour (minimum charge of 1/2 hour) 50.00$
Re-inspection fees assessed under provisions of Section R108 IRC and 108 IBC per hour 50.00$
One-story detached accessory structure with floor area less than or equal to 200 Sq. Ft.25.00$
Driveway, demolition, window replacement and other minor construction per permit 25.00$
Roofing and Siding: Group R-2 and R-3 Uses and Group U Uses accessory to R-2 and R-3 Uses 25.00$
Moving Fee: Dwelling originally constructed on-site and previously occupied 200.00$
Moving Fee: Dwelling originally constructed on-site to be moved out of City Limits 50.00$
Moving Fee: Accessory building, mobile home, modular home, manufactured home 50.00$
Residential Contractor's License Annual Fee 75.00$
Work commencing before permit issuance: The minimum investigation fee shall be equal to the
amount of the permit fee required by code.
Planning and Zoning
Change of Zone 250.00$
Planned Development District 250.00$
Final Development Plan 100.00$
Major Amendment 250.00$
Minor Amendment 100.00$
Board of Adjustment 125.00$
Preliminary Plats plus $1.00/lot over 20 lots or $1.00/acre over 1 acre 200.00$
Final Plats 160.00$
Vacation 150.00$
I-1R Site Plan 150.00$
Conditional Use 250.00$
Annexation 150.00$
Zoning & Use Registration Permit 60.00$
Rental License -
--per structure plus $2.00 for each dwelling unit 20.00$
Tax Increment Financing Application 1,000.00$
Permanent Signs
From 0 to less than 30 25.00$
From 30 to less than 60 30.00$
From 60 to less than 90 35.00$
From 90 to less than 120 40.00$
Square Feet
Permanent Signs
From 0 to less than 30 25.00$
From 30 to less than 60 30.00$
From 60 to less than 90 35.00$
From 90 to less than 120 40.00$
From 120 to less than 150 45.00$
From 150 to less than 180 50.00$
From 180 to less than 210 55.00$
From 210 to less than 240 60.00$
From 240 to less than 270 65.00$
From 270 to less than 300 70.00$
From 300 to less than 330 75.00$
From 330 to less than 360 80.00$
From 360 to less than 390 85.00$
From 390 to less than 420 90.00$
From 420 to less than 450 95.00$
From 450 to less than 480 100.00$
From 480 to less than 510 105.00$
From 510 to less than 540 110.00$
From 540 or more 115.00$
Non permanent Signs 15.00$
Portable Signs per week 15.00$
45.00$
Banner Signs Exempt
Code Enforcement
Code Enforcement Investigation per hour (1 hour minimum)45.00$
Industrial Lands
Crop Land Lease Based on Bid
Airport Fees
Land Lease per square foot:
For Private/Collegiate Hangars 0.12$
For Commercial Hangars 0.15$
Fuel Flowage :per gallon FBO 0.06$
per gallon Others 0.06$
Crop Land Lease Based on Bid
Tie Down Fee Per week for tie down 11 days or longer from
April 14 to October 14 25.00$
Hanger Application Fee 25.00$
Square Feet
Portable Signs per month. Maximum permit period shall not carry over from one permit
period to the next
Fire Protection Systems Fees
Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head
Retrofitted Fire Sprinkler Systems $75.00 plus $.45 per sprinkler head
Kitchen Hood Extinguishing Systems $90.00
$45.00
$0.20
Fire Alarm Systems $75.00 + $.45 each initiation & signaling device
Fire Alarm System Modifications $37.50 + $.45 each initiation & signaling device
False Fire Alarm Calls when trucks roll $0.00 First Call
$50.00 Second Call
$100.00 Third Call
Flammable & Combustible Liquids Fees
Flammable & Combustible Liquids 90.00$
Flammable & Combustible Liquids Modifications 45.00$
Site Plan Review
Site Plan Review per hour (one hour minimum)45.00$
Inspections outside of normal business hours per hour (two hour minimum)45.00$
Re-inspection per hour (one hour minimum)45.00$
Fire Incident Reports 10.00$
Library Fees
Out of County Library Card Per individual 35.00$
Per family 45.00$
Fax Sent or Received per page 2.25$
Fines Per day books 0.10$
Fines Per day DVD’s/VHS 1.00$
Process Fee Lost material per item 5.00$
Police Department Fees
Moving of Structure Per unit (Officer and patrol car)50.00$
2 hour minimum per unit
Accident Reports Per report 5.00$
Pictures, each 4.00$
Kitchen Hood Extinguishing System
Modification
Clean Agent or other Total Flooding
System per square foot of covered area
Collection / Landfill Fees
Residential Rate monthly plus sales tax 18.00$
Additional Carts monthly plus sales tax 3.50$
Yard Waste - Special Bag per bag 0.95$
Commercial Charges - 5 carts monthly plus sales tax 35.00$
Additional Carts monthly plus sales tax 3.50$
Dumpster Charges - Twice Week Pick Up
1.5 cubic yard container monthly plus sales tax 90.00$
2.0 cubic yard container monthly plus sales tax 115.00$
3.0 cubic yard container monthly plus sales tax 140.00$
4.0 cubic yard container monthly plus sales tax 165.00$
5.0 cubic yard container monthly plus sales tax 190.00$
6.0 cubic yard container monthly plus sales tax 217.00$
7.0 cubic yard container monthly plus sales tax 243.00$
8.0 cubic yard container monthly plus sales tax 268.00$
Dumpster Charges - Additional Pick Up
1.5 cubic yard container plus sales tax 29.00$
2.0 cubic yard container plus sales tax 35.00$
3.0 cubic yard container plus sales tax 47.00$
4.0 cubic yard container plus sales tax 58.00$
240 Pound Material Minimum plus sales tax and $1.00 per ton state fee 5.00$
Commercial plus sales tax and $1.00 per ton state fee 43.00$
Compost/Leaves/Grass plus sales tax and $1.00 per ton state fee 43.00$
Demolition plus sales tax and $1.00 per ton state fee 43.00$
Domestic plus sales tax and $1.00 per ton state fee 43.00$
Industrial plus sales tax and $1.00 per ton state fee 43.00$
Metal plus sales tax and $1.00 per ton state fee 43.00$
Asbestos (region only)plus sales tax and $1.00 per ton state fee 43.00$
500 Pound Material Minimum plus sales tax 5.00$
Fill per ton plus sales tax 21.00$
Lumber per ton plus sales tax 21.00$
Roofing and Siding per ton plus sales tax 21.00$
Concrete per ton plus sales tax 21.00$
Trees per ton plus sales tax 21.00$
Contaminated Soil per ton plus sales tax 11.00$
Asbestos (accepted in region only)per bag plus sales tax 7.50$
Refrigerators / Air Conditioners plus sales tax 12.00$
Mobile Homes plus sales tax 135.00$
Tires:ATV plus sales tax 2.00$
Car plus sales tax 3.00$
Pickup plus sales tax 5.00$
Tire on Rim plus sales tax 6.00$
Truck plus sales tax 11.00$
Tractor plus sales tax 30.00$
3.E. Action on Resolution 18-076, a Resolution authorizing Change Order No. 1
(Final) for 2018-06TI Chip Seal Project, Topkote, Inc.
Resolution Authorizing Change Order No. 1 (Final) for 2018-06TI
Chip Seal Project, Topkote, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2018-
06STI, Chip Seal Project:
Construction Change Order Number 1: Adjust plan quantities to as-constructed
quantities for a total decrease of $48,989.12 t1o the contract to close out the project.
Presentation on Brookings County Drug Court. Brookings County States Attorney
Teree Nesvold, the Honorable Abigail Howard Third Circuit Magistrate Judge, and
Assistant Police Chief Derrick Powers presented on the Brookings County Drug Court
Program.
Ordinance 18-013. An introduction and first reading was held on Ordinance 18-013, an
Ordinance authorizing Supplemental Appropriation #2 to the 2018 Budget. Second
Reading: September 25, 2018.
Ordinance 18-012. An introduction and first reading was held on Ordinance 18-012, an
Ordinance Amending Chapter 82 of the Code of Ordinances of the City of Brookings
and Pertaining to Permitted Parking in Municipal Parking Lots. Public Hearing:
September 25, 2018.
Temporary Liquor License. A public hearing was held on a Temporary Liquor
Applications from Aramark Educational Services, LLC, to operate within the City of
Brookings, South Dakota on September 20 for the Festival of Books to be held at the
SDSU Alumni Center, 815 Medary Avenue. A motion was made by Council Member
Kidwiler, seconded by Council Member Tilton Byrne, that the Temporary Liquor
Application be approved. The motion carried by the following vote: Yes: 7 - Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Resolution 18-074. A public hearing was held on Resolution 18-074, a Resolution of
Intent to Lease to Precision Health Technologies, LLC the following described property
in the Research and Technology Center, 811 32nd Ave., Brookings, SD. A motion was
made by Council Member Hansen, seconded by Council Member Wendell, that
Resolution 18-074 be approved. The motion carried by the following vote: Yes: 7 -
Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Ordinance 18-011. A public hearing was held on Ordinance 18-011, an Ordinance
appropriating monies to fund the necessary expenditures and liabilities of the City of
Brookings for the 2019 Fiscal Year and providing for the Annual Tax Levy and Annual
Tax for All Funds. A motion was made by Council Member Bacon, seconded by Council
Member Hansen, that Ordinance 18-011 be approved. The motion carried by the
following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and
Corbett.
Capital Improvement Plan and Community Reinvestment Plan. A public hearing
was held on the adoption of the Capital Improvement Plan and Community
Reinvestment Plan. A motion was made by Council Member Hansen, seconded by
Council Member Tilton Byrne, that the Capital Improvement Plan and Community
Reinvestment Plan be adopted. The motion carried by the following vote: Yes: 7 -
Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
City of Brookings 2018-2023 Strategic Plan. A public hearing was held on the City of
Brookings 2018-2023 Strategic Plan. A motion was made by Council Member Bacon,
seconded by Council Member Hansen, that the City of Brookings 2018-2023 Strategic
Plan be approved. The motion carried by the following vote: Yes: 7 - Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, to adjourn the meeting at 6:39 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-077,Version:1
Action on Resolution 18-077, A Resolution Authorizing Change Order No. 1 (Final) for 2018-09STI
Recreational Trail Overlay Project, Bowes Construction, Inc.
Summary:
The resolution will approve the final change order for 2018-09STI Recreational Trail Overlay Project
with Bowes Construction, Inc. to adjust bid quantities to as-constructed quantities for a total decrease
of $4,436.58 to close out the project.
Background:
The City of Brookings received a grant for the South Dakota Recreational Trails Program from the
South Dakota Department of Game, Fish and Parks for asphalt overlays on several recreational
paths in Brookings. The grant will reimburse the City for $83,000.00 of the project. The trails
included in the project were the following:
·Trail east of Main Avenue South to Medary Avenue South, then southerly along Medary
Avenue South to the Fishback Soccer Complex
·Trail along 22nd Avenue South, running south of 12th Street South and easterly along the
shelter belt
·Trails in Larson Park, east of 22nd Avenue South
The project is completed and is ready to be closed out. This change order will adjust the bid
quantities to as-constructed quantities for a total decrease of $4,436.58 to close out the project. The
following is a summary of the contract:
Original Contract Price:$125,455.00
Increase from Previously Approved Change Orders:$0.00
Contract Price Prior to this Change Order:$125,455.00
Decrease of this Change Order (No. 1 Final):$4,436.58
Contract Price incorporating this Change Order:$121,018.42
Fiscal Impact:
The contract will be decreased by $4,436.58 to close out the project and the City will receive $83,000
in grant reimbursement.
Recommendation:
Staff recommends approval of the resolution.
Attachments:
Resolution
City of Brookings Printed on 9/20/2018Page 1 of 1
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Resolution 18-077
Resolution Authorizing Change Order No. 1 (Final) for 2018-09STI
Recreational Trail Overlay Project, Bowes Construction, Inc.
Be it Resolved by the City Council that the following change order be allowed for 2018-
09STI, Recreational Trail Overlay Project:
Construction Change Order Number 1: Adjust plan quantities to as-constructed
quantities for a total decrease of $4,436.58 to the contract to close out the project.
Passed and approved this 25th day of September, 2018.
CITY OF BROOKINGS
________________________________
Keith Corbett, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0430,Version:1
August 2018 Monthly Financial Report.
Summary:
Each month the Finance Director presents a summary of the City’s financial position.
Attachments:
Cover Memo
Report
City of Brookings Printed on 9/20/2018Page 1 of 1
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MEMO
DATE: September 25, 2018
TO: Paul Briseno, City Manager
Mayor and City Council
FROM: Shawna Costello, Finance Director
RE: August 2018 Monthly Financial
The following report contains the financial summaries of the City Funds (excluding Brookings Municipal
Utilities and Brookings Health System) for the month ended August 31, 2018.
Overview:
Reports attached for reference include:
o Cash Summary report – includes all monies for the General Fund, Special Revenue
Funds, Debt Service Funds, Capital Project Funds, City Enterprise Funds Liquor, Airport,
Golf Course, Solid Waste Collections, Solid Waste Disposal, Research & Technology
Center), Agency Funds (City Employee Flex Accounts, Rural Fire), and Health Insurance
Fund (combined City/BMU)
o Investment Report (excludes BMU and BHS)
o Sales Tax Reports
o YTD Balance Sheet
o YTD Budget to Actual
Investments:
We continue to see gradual increases in interest rates for our investments. For August, our 1‐
year US Treasury Yield increased from 2.126% in July to 2.16% in 2018.
Sales Tax:
Sales Tax
o In September the SD Legislature passed a pair of bills impacting remote sellers and
marketplace providers.
Beginning November 1, 2018, remote sellers who meet certain thresholds must
obtain a SD sales tax license and pay applicable sales tax. A remote seller is one
without a physical presence in SD with gross revenues from sales into SD exceed
$100,000 or the business made sales delivery into SD in 200 or more separate
transactions. This includes not only tangible personal property but any products
transferred electronically, or services.
Beginning March1, 2019, marketplace providers who meet certain thresholds
must obtain a SD sales tax license and pay applicable sales tax. Marketplace
providers are required to remit sales tax on all sales it facilitates into SD if the
thresholds of 200 transactions in SD or $100,000 or more in sales to SD
customers.
o For August, 1st Penny, 25%, and 75% tax ended over 2017 receipts at 3.85%.
o 3rd B Tax ‐ Tax on Lodging, Alcohol and Prepared Food, ended the month at 2.61% over
August 2017.
o BID Tax (pillow tax) has consistently been performing below 2017 numbers however
does appear to be picking up steam ending August at ‐4.22% compared to last year. July
was down ‐7.74% from 2017.
Budget to Date:
At this point, most departments are in line with their 2018 budget with the exception of the
following:
Total Cash and Investment City Funds 43,678,728$
Checking Accounts 3,739,897$
Money Market Accounts 27,304,725$
Cash in office 5,372$
Investments ‐ Non‐Pooled 6,607,723$
Investments ‐ City Pooled 5,665,159$
Held by SDPAA 355,852$
Total 43,678,728$
TOTAL CASH CITY (Excludes BMU & BHS)
FINANCIAL REPORT
CITY OF BROOKINGS, SD
As of August 31, 2018
This Document is for Internal Use and Represents Un‐audited Figures
S:\Cityhall\Shawna\monthly finance report\August 2018\[Investments 8-18.xlsx]Investment 1City of BrookingsGeneral Cash and Investment Analysis08/31/18(PAR)Interest Yield Trade SettlementMaturityPurchaseAccruedAmountBank or Institution CUSIP # Rate Rate Date Date Date Price Interest Paid ConfirmationCity Departments Pooled InvestmentsFBT Wealth MgmtUS Treasury 912828RH5 1.375% 1.22400% 09/14/17 9/15/17 9/30/18 200,312.50 200,000.00 US Treasury 912828T42 0.750% 1.91000% 03/14/18 3/15/18 9/30/18 198,750.00 200,000.00 US Treasury 912828T83 0.750% 1.37000% 10/11/17 10/12/17 10/31/18 198,718.80 200,000.00 US Treasury 912828A34 1.250% 1.58000% 11/16/17 11/17/17 11/30/18 199,324.00 200,000.00 US Treasury 912828U40 1.000% 2.06000% 05/14/18 5/15/18 11/30/18 198,864.43 200,000.00 US Treasury 912828N22 1.2500% 1.2300% 12/15/16 12/16/16 12/15/18 100,029.63 100,000.00 US Treasury 912828A75 1.5000% 1.7150% 12/14/17 12/15/17 12/31/18 199,556.60 200,000.00 US Treasury 912828A75 1.5000% 2.1000% 06/14/18 6/15/18 12/31/18 199,356.71 200,000.00 US Treasury 912828V56 1.1250% 1.8300% 01/11/18 1/12/18 1/31/19 198,537.52 200,000.00 US Treasury 912828B33 1.5000% 2.3660% 07/17/18 7/18/18 1/31/19 199,335.82 200,000.00 US Treasury 912828P53 0.750% 1.94657% 02/15/17 2/16/17 2/15/19 99,125.00 100,000.00 US Treasury 912828SH4 1.375% 2.02000% 02/14/18 2/15/18 2/28/19 198,682.00 200,000.00 US Treasury 912828C24 1.500% 2.16000% 08/14/18 8/15/18 2/28/19 199,289.96 200,000.00 US Treasury 912828P95 1.000% 1.35000% 03/15/17 3/16/17 3/15/19 99,312.57 100,000.00 US Treasury 912828SN1 1.500% 2.07800% 03/14/18 3/15/18 3/31/19 198,812.00 200,000.00 US Treasury 912828Q52 0.875% 1.20700% 04/13/17 4/17.17 4/15/19 99,347.65 100,000.00 US Treasury 912828ST8 1.250% 2.14000% 04/16/18 4/17/18 4/30/19 198,185.50 200,000.00 US Treasury 912828SX9 1.125% 1.35700% 05/10/17 5/11/17 5/31/19 99,531.25 100,000.00 US Treasury 912828WL0 1.500% 1.50000% 05/14/18 5/15/18 5/31/19 198,374.50 200,000.00 US Treasury 912828R85 0.875% 1.29180% 06/14/17 6/15/17 6/15/19 99,179.69 100,000.00 US Treasury 912828WS5 1.625% 2.34000% 06/14/18 6/15/18 6/30/19 198,536.46 200,000.00 US Treasury 912828S43 0.750% 1.32000% 07/12/17 7/14/17 7/15/19 98,875.00 100,000.00 US Treasury 912828WW6 1.625% 2.12600% 07/17/18 7/18/18 7/31/19 198,487.50 200,000.00 US Treasury 912828D80 1.625% 1.30000% 08/14/17 8/15/17 8/31/19 100,565.83 100,000.00 US Treasury 9128282T6 1.250% 2.42000% 08/14/18 8/15/18 8/31/19 197,584.00 200,000.00 US Treasury 912828F39 1.750% 1.33000% 09/14/17 9/15/17 9/30/19 100,843.75 100,000.00 US Treasury 912828T59 1.000% 1.50000% 10/11/17 10/12/17 10/15/19 99,014.40 100,000.00 US Treasury 912828G61 1.500% 1.70000% 11/16/17 11/17/17 11/30/19 99,601.00 100,000.00 US Treasury 912828G95 1.625% 1.81600% 12/14/17 12/15/17 12/31/19 99,618.20 100,000.00 US Treasury 912828H52 1.250% 1.97000% 01/11/18 1/12/18 1/31/20 98,558.94 100,000.00 US Treasury 912828W22 1.375% 2.20000% 02/15/18 2/16/18 2/15/20 98,343.75 100,000.00 US Treasury 912828J84 0.750% 2.26400% 03/14/18 3/15/18 3/30/20 98,234.00 100,000.00 US Treasury 912828K58 1.375% 2.38000% 04/16/18 4/17/18 4/30/20 98,013.93 100,000.00 US Treasury 912828X96 1.500% 2.55000% 05/14/18 5/15/18 5/15/20 97,967.94 100,000.00 US Treasury 912828SU9 1.500% 2.54000% 06/14/18 6/15/18 6/15/20 97,984.40 100,000.00 US Treasury 912828VP2 2.000% 2.57000% 07/17/18 7/18/18 7/31/20 98,875.96 100,000.00 First Bank and TrustCD 1170246655 1.9000% 1.9100% 04/17/18 4/17/18 10/17/18 200,000.00 200,000.00 Bank StarCD 201961 0.9500% 0.9500% 01/13/17 1/13/17 1/12/19 101,427.84 101,427.84 CD 202190 2.5800% 2.6000% 08/15/18 8/15/18 8/14/20 100,000.00 100,000.00 Total City Departments Pool Investments5,665,159.03 - 5,701,427.84 Investments 8-18.xlsx
S:\Cityhall\Shawna\monthly finance report\August 2018\[Investments 8-18.xlsx]Investment 1City of BrookingsGeneral Cash and Investment Analysis08/31/18(PAR)Interest Yield Trade SettlementMaturityPurchaseAccruedAmountBank or Institution CUSIP # Rate Rate Date Date Date Price Interest Paid ConfirmationGeneral Fund FBT Wealth MgmtFFCB 3133EGC78 1.4900% 1.5073% 10/27/16 11/03/16 05/03/21 499,625.00 500,000.00 Total General499,625.00 - 500,000.00 213 - 75% Public Improvements FBT Wealth MgmtFFCB 3133EGC78 1.4900% 1.5073% 10/27/16 11/03/16 05/03/21 499,625.00 500,000.00 RESTRICTED FOR FUTURE ECONOMIC ACTIVITIES PER G&E UP TO $1 MILTotal 213 - 75% Public Improvements499,625.00 500,000.00 Library Fines First Bank & TrustCD 1170241246 0.9500% 0.9500% 11/12/17 11/12/17 11/12/19 5,699.49 5,699.49 Total Library Fines5,699.49 5,699.49 Library Donations First Bank & Trust Meta BankCD 2061025609 0.9000% 0.9000% 11/23/15 11/23/15 11/23/18 19,205.96 19,205.96 CD 2040023461 0.7500% 0.7500% 11/27/16 11/27/16 11/27/18 18,932.22 18,932.22 Total Library Donations38,138.18 38,138.18 Self Insurance/801 First Bank & TrustCD 1170249972 2.3600% 2.3600% 07/17/18 07/17/18 07/16/19 750,000.00 750,000.00 DakotalandCDSDFITCD 32623 2.0000% 2.0000% 03/15/18 03/15/18 03/15/19 500,000.00 500,000.00 Dacotah BankCDCD 5570636 1.1500% 1.1500% 09/14/17 09/14/17 09/14/18 500,000.00 500,000.00 BankstarCD 202039 1.3700% 1.3700% 11/17/17 11/17/17 11/16/18 500,000.00 500,000.00 CD 202131 1.5600% 1.5700% 01/12/18 01/12/18 01/11/19 503,867.95 503,867.95 CD 202170 2.2000% 2.2100% 05/15/18 05/18/18 05/15/19 500,000.00 500,000.00 Total Self Insurance3,253,867.95 2,003,867.95 Investments 8-18.xlsx
.AUGUST 2018 YEAR TO DATE SALES & USE TAX CHARTS0 1,000 2,000 3,000 4,000 5,0002009201020112012201320142015201620172018Thousands1st Penny YTD S & U Tax 0 100 200 300 400 500 600 7002009201020112012201320142015201620172018Thousands3rd Penny YTD S & U Tax0 200 400 600 800 1,000 1,200 1,4002009201020112012201320142015201620172018Thousands25% 2nd Penny YTD S & U Tax ‐ 500 1,000 1,500 2,000 2,500 3,000 3,500 4,0002009201020112012201320142015201620172018Thousands75% 2nd Penny YTD S & U Tax
(reported on a cash basis)2012201320142015201620172018JANUARY - 12,206.00 15,634.98 13,942.00 14,236.00 20,787.20 16,930.00 FEBRUARY - 14,568.00 15,126.00 15,418.00 16,250.00 19,008.00 16,460.00 MARCH - 18,842.00 17,432.00 15,142.00 18,208.00 17,862.00 17,300.00 APRIL - 17,950.00 17,432.00 16,778.00 17,244.00 19,990.00 19,372.00 MAY 17,864.00 20,678.00 19,534.60 17,966.00 21,962.00 17,988.00 19,746.00 JUNE 19,264.00 18,128.00 19,004.00 19,024.00 20,760.00 18,846.00 20,460.00 JULY 20,443.00 21,820.00 22,833.20 20,914.00 23,774.00 24,358.00 17,820.00 AUGUST 21,224.00 22,500.00 21,574.00 21,954.00 26,244.00 24,153.40 28,027.80 SEPTEMBER 17,670.00 19,374.00 19,596.00 21,384.00 26,908.00 23,604.00 OCTOBER 20,176.00 19,370.00 18,168.00 22,238.00 25,022.00 21,934.00 NOVEMBER 16,753.00 19,702.00 21,504.00 20,272.00 25,834.00 19,390.00 DECEMBER 13,848.00 14,308.00 16,736.00 15,581.48 19,898.00 19,911.26 TOTAL 147,242.00$ 219,446.00$ 224,574.78$ 220,613.48$ 256,340.00$ 247,831.86$ 156,115.80$YEAR TO DATE -$ 146,692.00$ 148,570.78$ 141,138.00$ 158,678.00$ 162,992.60$ 156,115.80$-4.22% CITY OF BROOKINGSBusiness Improvement District # 1 ‐ 5,000.00 10,000.00 15,000.00 20,000.00 25,000.00 30,000.00BID TaxFY 2013FY 2014FY 2015FY 2016FY 2017FY 2018
(reported on a cash basis)200920102011201220132014201520162017201818-BudgetJANUARY 422,038.80 453,505.58 519,822.32 493,733.95 423,378.48 545,042.84 508,783.77 625,198.48 655,835.27 640,911.58 551,666.00FEBRUARY 419,443.37 425,926.94 432,158.80 412,162.71 504,664.49 595,594.03 495,064.88 456,203.68 559,895.53 647,233.71 551,666.00MARCH 436,672.62 387,483.27 392,764.03 377,523.70 432,919.43 441,502.02 507,539.82 554,760.57 492,715.48 533,229.75 551,666.00APRIL 317,962.25 385,938.90 404,768.43 452,408.16 401,330.41 538,408.45 540,818.10 584,445.55 568,081.71 503,428.46 551,666.00MAY 414,169.95 338,930.57 434,983.15 365,339.66 450,798.26 501,830.10 550,543.83 450,959.89 449,115.45 566,336.43 551,666.00JUNE 218,945.05 338,758.76 351,593.20 406,310.02 522,362.79 385,591.03 319,492.59 341,953.15 435,895.36 406,774.38 551,666.00JULY 638,127.55 556,476.10 459,972.57 424,835.43 407,908.76 652,778.11 723,125.32 820,132.81 841,345.68 730,262.88 551,666.00AUGUST 355,074.63 412,896.30 500,047.71 510,665.12 605,419.39 523,091.07 410,897.23 554,586.06 537,880.61 687,383.64 551,666.00SEPTEMBER 372,971.84 278,700.38 345,917.95 420,434.16 545,676.39 483,635.32 541,304.51 643,336.81 580,215.95 - 551,666.00OCTOBER 467,905.12 449,193.45 429,565.47 434,965.99 439,719.22 543,236.12 547,239.41 560,931.51 555,392.44 - 551,666.00NOVEMBER 425,149.82 535,138.97 447,038.46 629,407.36 614,956.38 543,184.68 541,954.01 513,365.99 559,047.25 - 551,666.00DECEMBER 363,647.27 301,372.74 390,820.13 495,688.65 560,336.55 463,353.02 524,649.70 493,954.82 421,606.04 - 551,674.00TOTAL 4,852,108.27$ 4,864,321.96$ 5,109,452.22$ 5,423,474.91$ 5,909,470.55$ 6,217,246.79$ 6,211,413.17$ 6,599,829.32$ 6,657,026.77$ 4,715,560.83$ 6,620,000.00$ YEAR TO DATE 3,222,434.22$ 3,299,916.42$ 3,496,110.21$ 3,442,978.75$ 3,748,782.01$ 4,183,837.65$ 4,056,265.54$ 4,388,240.19$ 4,540,765.09$ 4,715,560.83$ 4,413,328.00$ 3.85%Draws to dateAvail Bal/DrawBelBrands Economic Incentive Grant (Construction) $195,00195,000.000.00BelBrands Economic Incentive Grant (Equipment ) $1,260,000398,702.24861,297.763M Economic Incentive Grant $387,750207,379.17180,370.83Remaining GF Economic Incentive Liability$801,081.41$1,041,668.59CITY OF BROOKINGSBED, BOOZE, & LODGING TAX (THIRD PENNY)(reported on a cash basis)200920102011201220132014201520162017201818-BudgetJANUARY 60,757.00 50,842.83 68,371.12 69,683.22 43,863.10 46,220.12 62,630.63 77,807.10 88,449.90 70,051.12 79,166.00 FEBRUARY 46,384.34 44,997.71 46,020.63 68,008.09 62,103.30 67,995.98 61,039.47 40,938.04 73,405.89 87,187.64 79,166.00 MARCH 58,593.14 56,204.11 50,014.90 57,297.03 53,850.15 54,659.10 83,368.49 95,845.53 74,202.53 94,240.90 79,166.00 APRIL 42,796.62 61,541.18 68,897.23 64,276.92 61,944.95 87,395.64 73,131.15 85,532.18 93,120.76 74,644.37 79,166.00 MAY 61,545.71 45,978.71 68,797.93 67,651.94 87,863.12 68,067.81 64,765.06 79,375.39 68,153.97 87,170.66 79,166.00 JUNE 46,369.50 62,993.90 59,060.72 58,565.73 59,859.47 59,642.67 38,148.55 38,965.60 57,831.25 51,168.86 79,166.00 JULY 66,830.93 64,402.35 61,030.83 55,731.60 55,103.29 76,398.51 93,323.88 97,331.66 96,983.53 87,579.00 79,166.00 AUGUST 39,923.72 44,847.99 69,438.48 52,402.60 60,385.65 55,451.21 47,982.90 61,214.86 62,475.13 78,648.99 79,166.00 SEPTEMBER 86,544.74 45,693.91 44,438.45 54,139.29 69,746.53 63,489.42 69,350.86 81,605.77 73,586.57 - 79,166.00 OCTOBER 55,081.21 54,003.00 54,691.36 53,712.83 46,801.85 78,888.51 86,779.84 101,103.41 91,318.37 - 79,166.00 NOVEMBER 55,710.17 74,921.99 82,832.34 101,474.15 96,142.92 89,980.18 81,395.64 92,847.46 81,949.99 - 79,166.00 DECEMBER 59,109.59 57,090.70 55,479.82 68,648.70 75,998.86 69,798.50 75,677.28 71,811.84 71,578.89 - 79,174.00 TOTAL 679,646.67$ 663,518.38$ 729,073.81$ 771,592.10$ 773,663.19$ 817,987.65$ 837,593.75$ 924,378.84$ 933,056.78$ 630,691.54$ 950,000.00$ YEAR TO DATE 423,200.96$ 431,808.78$ 491,631.84$ 493,617.13$ 484,973.03$ 515,831.04$ 524,390.13$ 577,010.36$ 614,622.96$ 630,691.54$ 633,328.00$ 2.61%-2.373% 9.880% 5.832% 0.268% 5.729% 2.397% 10.361% 0.939%City of BrookingsSales Tax (First Penny)Finance Department9/8/2018
25% Second Penny Sales & Use Tax(reported on a cash basis)25% of 2nd Penny212000411302200920102011201220132014201520162017201818-BudgetJANUARY 103,764.26 111,570.55 127,874.61 121,433.87 104,122.98 134,124.42 125,203.31 154,116.60 161,369.36 157,696.01 137,916.00FEBRUARY 102,633.50 104,803.79 106,339.33 101,419.06 124,184.96 146,519.67 121,770.89 112,301.78 137,920.53 159,232.50 137,916.00MARCH 106,952.28 95,294.23 96,622.18 92,854.83 106,496.82 108,619.34 124,814.68 136,436.40 121,186.29 131,540.53 137,916.00APRIL 77,606.94 94,901.38 99,552.68 111,287.34 98,709.61 132,415.03 133,035.04 143,751.79 139,755.45 123,872.63 137,916.00MAY 101,237.05 83,357.95 106,994.67 89,841.55 110,865.19 123,475.13 135,480.66 110,893.31 110,458.44 139,441.03 137,916.00JUNE 53,186.73 83,421.55 86,455.64 99,948.54 128,720.84 94,812.91 78,598.88 84,166.82 107,220.98 100,091.96 137,916.00JULY 156,487.59 136,896.11 113,148.39 104,514.82 100,340.88 160,599.69 177,885.43 201,769.96 207,175.02 179,723.02 137,916.00AUGUST 87,072.77 101,672.08 123,003.08 125,653.33 148,964.61 128,701.94 101,097.80 136,597.14 132,416.72 169,220.01 137,916.00SEPTEMBER 91,641.62 68,561.70 85,099.46 103,425.36 134,026.34 118,965.42 133,167.73 158,267.28 142,748.80 - 137,916.00OCTOBER 115,091.49 110,520.11 105,678.22 107,009.89 108,192.32 133,939.53 134,598.41 137,941.16 136,659.28 - 137,916.00NOVEMBER 104,574.62 131,664.96 109,930.06 154,804.67 151,291.65 133,579.67 133,944.72 126,337.56 137,509.32 - 137,916.00DECEMBER 89,420.60 74,093.44 96,013.91 121,919.02 137,790.93 113,961.56 129,105.98 121,504.08 103,729.18 - 137,924.00TOTAL 1,189,669.45$ 1,196,757.85$ 1,256,712.23$ 1,334,112.28$ 1,453,707.13$ 1,529,714.31$ 1,528,703.53$ 1,624,083.88$ 1,638,149.37$ 1,160,817.69$ 1,655,000.00$ YEAR TO DATE 788,941.12$ 811,917.64$ 859,990.58$ 846,953.34$ 922,405.89$ 1,029,268.13$ 997,886.69$ 1,080,033.80$ 1,117,502.79$ 1,160,817.69$ 1,103,328.00$ 3.88%Total Draws to dateAvail Bal/DrawBelBrands Economic Incentive Grant (Construction) $48,75048,750.00 0.00BelBrands Economic Incentive Grant (Equipment ) $315,00099,675.56 215,324.443M Economic Incentive Grant $96,937.50$51,844.79 $45,092.7125% Sales & Use Tax Economic Incentive Liability$200,270.35 $260,417.15(reported on a cash basis)213000411302200920102011201220132014201520162017201818-BudgetJANUARY 315,947.27 339,527.23 389,173.05 369,633.91 316,774.53 408,070.02 380,923.60 468,171.17 491,013.29 479,839.72 417,704.00 FEBRUARY 313,840.09 318,885.87 323,552.30 308,581.50 377,839.77 445,902.57 370,633.54 341,569.71 419,237.19 484,566.64 417,704.00 MARCH 326,765.84 290,086.91 294,050.07 282,634.06 324,111.86 330,541.12 379,964.76 415,319.17 368,872.42 399,333.34 417,704.00 APRIL 237,843.81 288,926.39 303,029.84 338,701.22 300,456.80 403,077.30 404,890.40 437,547.62 425,306.28 376,909.85 417,704.00 MAY 309,858.98 253,739.70 325,653.66 273,506.94 337,487.23 375,711.76 412,189.43 337,604.36 336,229.75 424,037.95 417,704.00 JUNE 163,692.28 253,646.36 263,214.01 304,189.52 391,148.80 288,664.98 239,194.68 256,024.37 326,337.23 304,546.91 417,704.00 JULY 477,580.89 416,616.10 344,364.49 318,061.89 305,386.13 488,738.62 541,378.69 614,011.86 629,955.43 546,749.58 417,704.00 AUGUST 265,740.67 309,154.88 374,366.18 382,327.85 453,267.81 391,628.02 307,630.75 415,256.41 402,725.97 514,662.43 417,704.00 SEPTEMBER 279,195.09 208,654.14 258,978.45 314,764.55 408,459.70 362,078.68 405,258.90 481,646.97 434,393.56 - 417,704.00 OCTOBER 350,300.58 336,302.33 321,603.06 325,647.29 329,210.24 406,803.90 409,692.41 419,934.72 415,814.71 - 417,704.00 NOVEMBER 318,291.41 400,647.62 334,668.99 471,206.46 460,401.45 406,649.66 405,950.90 384,356.51 418,534.62 - 417,704.00 DECEMBER 272,238.38 225,612.97 292,551.40 371,098.77 419,488.02 346,889.19 392,801.80 369,804.58 315,647.06 - 417,712.00 TOTAL 3,631,295.29 3,641,800.50 3,825,205.50 4,060,353.96 4,424,032.34 4,654,755.82 4,650,509.86 4,941,247.45 4,984,067.51 3,530,646.42 5,012,456.00YEAR TO DATE 2,411,269.83 2,470,583.44 2,617,403.60 2,577,636.89 2,806,472.93 3,132,334.39 3,036,805.85 3,285,504.67 3,399,677.56 3,530,646.42 3,341,632.00 3.85%Total Draws to dateAvail Bal/Draw BelBrands Economic Incentive Grant (Construction) $146,250146,250.00 0.00BelBrands Economic Incentive Grant (Equipment ) $945,000299,026.67 645,973.333M Economic Incentive Grant $290,812.50$155,534.40 $135,278.1075% Sales & Use Tax Economic Incentive Liability$600,811.07 $781,251.43CITY OF BROOKINGS CITY OF BROOKINGSPUBLIC IMPROVEMENTS (75% OF SECOND PENNY)
General 25% Sales 75% Sales E‐911 Swiftel Library Library Special Storm3rdPillow ArtFund Tax Tax Center Fines Donation Assessment Drainage Penny TaxTaxFundCash & Investments 6,835,640 1,020,164 2,696,160 241,874 272,603 22,188 48,295 1,860,646 1,998,493 316,323 47,577 55,100 Restricted/Reserved Cash SDPPA 355,852 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted G&E Stablilzation 1,642,367 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted Retail Dev. Ord 23‐1 1,873 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted for Purchase Ind. Land 1,287,802 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted Economic Dev. 1,170,778 ‐ 499,625 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted STP Funds ‐ ‐ 2,380,673 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Dare Cash 101‐000‐0‐102‐20 3,933 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Reserved Cash ‐ Pooled Cash ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted Cash SWAP 20th St S ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Restricted Cash Flow G&E ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 131,365 ‐ Other Assets 4,014,990 ‐ ‐ ‐ 82,384 ‐ ‐ 893,518 1,424 ‐ ‐ ‐ Total Assets 15,313,235 1,020,164 5,576,458 241,874 354,987 22,188 48,295 2,754,164 1,999,917 316,323 178,942 55,100 Liabilities 124,948 ‐ 1,549,682 ‐ 1,388,312 ‐ ‐ 861,949 1,424 ‐ ‐ ‐ Unspend/Rest/Committ/Assign 9,297,214 1,020,164 4,026,776 241,874 40,224 22,188 48,295 1,892,215 1,998,493 316,323 178,942 55,100 Unassigned 5,891,073 ‐ ‐ ‐ (1,073,549) ‐ ‐ ‐ ‐ ‐ ‐ Total Fund Balance 15,188,287 1,020,164 4,026,776 241,874 (1,033,325) 22,188 48,295 1,892,215 1,998,493 316,323 178,942 55,100 Total Liab and Fund Balance 15,313,235 1,020,164 5,576,458 241,874 354,987 22,188 48,295 2,754,164 1,999,917 316,323 178,942 55,100 Balance Sheet(unaudited)August 31, 2018Governmental Funds
Balance Sheet(unaudited)August 31, 2018TIF #1 TIF #3 TIF #4 TIF #5 TIF #6 TIF #7 Fire Gateway Digester S Main AveDebt Service Debt Service Debt Service 32nd Ave Digester S Main Substation Project Project ProjectCash & Investments 228,756 ‐ ‐ 147,056 311,460 380,162 123,823 878,823 44,140 2,155,987 Restricted/Reserved Cash ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other Assets ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Assets 228,756 ‐ ‐ 147,056 311,460 380,162 123,823 878,823 44,140 2,155,987 Liabilities 584,693 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 675,863 Reserved/Restricted Fund Bal ‐ ‐ ‐ 147,056 311,460 380,162 123,823 878,823 44,140 1,480,124 Unreserved Fund Balance (355,937) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Fund Balance (355,937) ‐ ‐ 147,056 311,460 380,162 123,823 878,823 44,140 1,480,124 Total Liab and Fund Balance 228,756 ‐ ‐ 147,056 311,460 380,162 123,823 878,823 44,140 2,155,987 Enterprise Funds Internal ServiceLiquor Airport Edgebrook Solid Waste Landfill Research Self Section 125 RuralStore Golf Course Collections& Tech Ctr Insurance Plan Fire AssocCash & Investments 1,871,498 75,754 63,776 456,450 1,289,544 66,609 6,817,213 (5,918) 23,746 ‐ Reserved Capital Purchases ‐ ‐ ‐ 500,000 3,050,000 ‐ ‐ ‐ ‐ ‐ Restricted ‐ Landfill Closure ‐ ‐ ‐ ‐ 2,310,518 ‐ ‐ ‐ ‐ ‐ Other Assets 1,085,730 22,422,982 1,281,329 1,097,425 5,097,994 1,389,530 ‐ 2,253 ‐ ‐ Total Assets 2,957,228 22,498,736 1,345,105 2,053,875 11,748,056 1,456,139 6,817,213 (3,665) 23,746 ‐ Liabilities 108,997 24,216 210,286 94,674 724,537 ‐ ‐ (3,665) 23,746 ‐ Reserved/Restricted Fund Bal 220,227 22,867,185 1,173,267 712,053 4,379,965 1,332,278 ‐ ‐ ‐ ‐ Unreserved Fund Balance 2,628,004 (392,665) (38,448) 1,247,148 6,643,554 123,861 6,817,213 ‐ ‐ ‐ Total Fund Balance 2,848,231 22,474,520 1,134,819 1,959,201 11,023,519 1,456,139 6,817,213 ‐ ‐ ‐ Total Liab and Fund Balance 2,957,228 22,498,736 1,345,105 2,053,875 11,748,056 1,456,139 6,817,213 (3,665) 23,746 ‐ Fiduciary FundsGovernmental Funds
2018 Jan-August % of Bud 2018 Jan-August % of Bud
Dept Description Budgeted Actual Received Budgeted Actual Used
000 General Revenues 14,452,790 8,778,468 60.74% - - N/A
401 Mayor & Council - - N/A 137,524 57,640 41.91%
403 City Clerk 33,372 10,786 32.32% 375,820 214,507 57.08%
405 Non-Departmental 7,224,300 4,538,379 62.82% 6,859,613 3,874,636 56.48%
406 City Manager - - N/A 331,762 237,092 71.46%
412 City Attorney - - N/A 106,482 62,999 59.16%
414 Human Resources 2,000 1,439 71.95% 242,191 175,782 72.58%
415 Finance 5,000 6,905 138.10% 483,298 287,873 59.56%
416 IT - 489 N/A 263,415 138,283 52.50%
417 Government Buildings - - N/A 85,566 80,504 94.08%
418 Community Development 52,785 42,251 80.04% 532,373 322,011 60.49%
419 Engineering 164,985 88,604 53.70% 519,792 329,797 63.45%
420 52% County Reimburseme 214,000 70,167 32.79% 411,526 172,553 41.93%
421 Police Services 173,850 143,491 82.54% 3,614,659 2,158,610 59.72%
422 Fire Protection Services 69,500 6,904 9.93% 653,506 380,054 58.16%
424 Hydrant Rental - - N/A 94,415 55,075 58.33%
431 Street 7,500 26,265 350.20% 2,974,591 1,909,792 64.20%
442 Animal Control 23,100 13,170 57.01% 106,432 66,047 62.06%
448 Dakota Nature Park 25,736 14,601 56.73% 92,739 44,489 47.97%
449 Aquatic Center 187,000 174,067 93.08% 423,190 292,013 69.00%
451 Recreation 100,200 73,978 73.83% 360,020 219,087 60.85%
452 Parks 38,433 49,172 127.94% 1,970,416 1,304,434 66.20%
453 Ice Arena 151,500 53,020 35.00% 639,780 345,800 54.05%
454 Forestry 19,000 3,692 19.43% 587,056 398,453 67.87%
455 Library 23,000 18,919 82.26% 1,088,418 664,787 61.08%
495 Subsidies - - N/A 916,725 760,762 82.99%
101 Total General Fund 22,968,051 14,114,767 61.45% 23,871,309 14,553,080 60.96%
212 25% Sales & Use Tax/ord 1,785,500 1,008,961 56.51% 1,969,831 929,320 47.18%
213 75% Public Improvements/o 6,423,039 3,817,617 59.44% 7,009,432 1,591,964 22.71%
214 E911 743,000 489,181 65.84% 764,264 404,350 52.91%
224 Swiftel Center 3,172,243 1,715,775 54.09% 3,172,243 1,459,292 46.00%
226 Library Fines 25,000 15,865 63.46% 30,000 29,428 98.09%
227 Library Donations 35,500 12,961 36.51% 33,000 24,590 74.52%
280 Special Assessment 174,745 230,953 132.17% 1,713,874 5,250 0.31%
282 Storm Drainage 960,195 503,683 52.46% 3,109,100 614,208 19.76%
284 3rd Penny Sales Tax 984,290 596,984 60.65% 1,548,247 1,233,125 79.65%
285 Pillow Tax 400,350 140,335 35.05% 285,500 189,793 66.48%
290 Art Fund 56,401 263 0.47% - - N/A
200 Special Revenue Funds 14,760,263 8,532,578 57.81% 19,635,491 6,481,320 33.01%
Revenue Expenditures
Period 01 - 08 67.% of Year
Fiscal Year 2018
Budgeted to Actual
Revenue and Expenditure
2018 Jan-August % of Bud 2018 Jan-August % of Bud
Dept Description Budgeted Actual Received Budgeted Actual Used
Revenue Expenditures
Period 01 - 08 67.% of Year
Fiscal Year 2018
Budgeted to Actual
Revenue and Expenditure
314 TIF #1 Debt Service 425,000 217,587 51.20% 425,000 33,508 7.88%
316 TIF #3 Debt Service 203,800 110,676 54.31% 203,800 113,192 55.54%
317 TIF #4 Debt Service 78,900 43,483 55.11% 78,900 44,827 56.81%
318 TIF #5 Debt Servia 22,000 79,867 363.03% 22,000 - 0.00%
319 TIF #6 Debt Service 245,000 306,182 124.97% 278,300 - 0.00%
320 TIF #7 Debt Service 283,709 236,673 83.42% 283,709 - 0.00%
300 Debt Service Funds 1,258,409 994,468 79.03% 1,291,709 191,527 14.83%
505 Fire Substation - 868 N/A 129,000 932 0.72%
520 Gateway Project - 5,396 N/A 690,100 (547,717) -79.37%
522 Digester 33,300 330 0.99% 5,000 16,198 323.96%
523 S Main Ave & 34th 500 13,450 2690.00% 2,216,311 76,278 3.44%
500 Project Funds 33,800 19,176 N/A 2,911,411 (455,241) 0.00%
601 Liquor 4,650,364 2,623,542 56.42% 4,491,580 2,843,771 63.31%
606 Airport 474,162 274,527 57.90% 778,918 696,050 89.36%
607 Edgebrook Golf Course 720,998 569,510 78.99% 722,425 399,416 55.29%
612 Solid Waste Collection 1,179,800 821,987 69.67% 1,242,906 689,901 55.51%
625 Landfill 2,381,370 1,858,277 78.03% 2,193,139 1,208,854 55.12%
630 Research & Tech Center 160,745 103,946 64.67% 194,578 194,201 99.81%
600 Enterprise Funds 9,567,439 6,251,789 65.34% 9,623,546 6,032,193 62.68%
801 Health Insurance N/A 2,493,861 N/A N/A 1,553,740 N/A
Internal Service Funds N/A 2,493,861 N/A N/A 1,553,740 N/A
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0435,Version:1
Action on Resolution 18-080, a Resolution Awarding Bids on the Snow Removal Equipment
Contracts.
Summary:
The City of Brookings has received the following bids for Snow Removal Equipment:
·Four (4) Motorgraders with Wings: Three bids were received. VJ Ahlers Excavating Inc,
JD772CH, $200.00/hr.; Bowes Construction, two (2) 140H, $200.00/hr.
·One (1) 3- to 6-Yard Loader: One bid was received. Bowes Construction, 966H CAT, 5.25
cubic yards, $217.00/hr.
·Four (4) Loaders with Reversible Blades: Three bids received. Austreim Excavating, 624G,
$205.00/hr; Austreim Excavating, 544K, $205.00/hr. Bowes Construction, 950 CAT,
$225.00/hr.
·Ten (10) End-Dump Trucks: Only nine bids were received. VJ Ahlers Excavating Inc, #2, 25
cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards, $110.00/hr.; Bowes
Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes Construction, #24, 22.7 cubic yards,
$125.00/hr.; Prussman Contracting Inc, #19, 22.8 cubic yards, $130.00/hr.; Prussman
Contracting Inc, #20, 22.8 cubic yards, $130.00/hr.; Prussman Contracting Inc, #22, 22.2 cubic
yards, $130.00/hr.; Prussman Contracting Inc, #21, 20.6 cubic yards, $130.00/hr.; Prussman
Contracting Inc. #23, 19.5 cubic yards, $130.00/hr.
·Four (4) Side-Dump Trucks: Two bids were received. V. J. Ahlers Excavating, #6, 36 cubic
yards, $145.00/hr.; V. J. Ahlers Excavating, #51, 36 cubic yards, $145.00/hr.
Fiscal Impact:
2018-19 Operating budget of $98,880.
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 9/20/2018Page 1 of 1
powered by Legistar™
Resolution 18-080
Resolution Awarding Bids on the Snow Removal Equipment Contracts
Whereas, the City of Brookings opened bids for Snow Removal Equipment on Tuesday,
September 11, 2018 at 1:30 pm at Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for Snow Removal
Equipment:
Four (4) Motorgraders with Wings: Three bids were received. VJ Ahlers Excavating
Inc, JD772CH, $200.00/hr.; Bowes Construction, two (2) 140H, $200.00/hr.
One (1) 3- to 6-Yard Loader: One bid was received. Bowes Construction, 966H CAT,
5.25 cubic yards, $217.00/hr.
Four (4) Loaders with Reversible Blades: Three 3 bids received. Austreim Excavating,
624G, $205.00/hr; Austreim Excavating, 544K, $205.00/hr. Bowes Construction, 950
CAT, $225.00/hr.
Ten (10) End-Dump Trucks: Only nine bids were received. VJ Ahlers Excavating Inc,
#2, 25 cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards,
$110.00/hr.; Bowes Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes
Construction, #24, 22.7 cubic yards, $125.00/hr.; Prussman Contracting Inc, #19, 22.8
cubic yards, $130.00/hr.; Prussman Contracting Inc, #20, 22.8 cubic yards, $130.00/hr.;
Prussman Contracting Inc, #22, 22.2 cubic yards, $130.00/hr.; Prussman Contracting
Inc, #21, 20.6 cubic yards, $130.00/hr.; Prussman Contracting Inc. #23, 19.5 cubic
yards, $130.00/hr.
Four (4) Side-Dump Trucks: Two bids were received. V. J. Ahlers Excavating, #6, 36
cubic yards, $145.00/hr.; V. J. Ahlers Excavating, #51, 36 cubic yards, $145.00/hr.
Now Therefore, Be It Resolved the following bids be accepted:
Four (4) Motorgraders with Wings: Three bids were received. VJ Ahlers Excavating
Inc, JD772CH, $200.00/hr.; Bowes Construction, two (2) 140H, $200.00/hr.
One (1) 3- to 6-Yard Loader: One bid was received. Bowes Construction, 966H CAT,
5.25 cubic yards, $217.00/hr.
Four (4) Loaders with Reversible Blades: Three 3 bids received. Austreim Excavating,
624G, $205.00/hr; Austreim Excavating, 544K, $205.00/hr. Bowes Construction, 950
CAT, $225.00/hr.
Ten (10) End-Dump Trucks: Only nine bids were received. VJ Ahlers Excavating Inc,
#2, 25 cubic yards, $125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards,
$110.00/hr.; Bowes Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes
Construction, #24, 22.7 cubic yards, $125.00/hr.; Prussman Contracting Inc, #19, 22.8
cubic yards, $130.00/hr.; Prussman Contracting Inc, #20, 22.8 cubic yards, $130.00/hr.;
Prussman Contracting Inc, #22, 22.2 cubic yards, $130.00/hr.; Prussman Contracting
Inc, #21, 20.6 cubic yards, $130.00/hr.; Prussman Contracting Inc. #23, 19.5 cubic
yards, $130.00/hr.
Four (4) Side-Dump Trucks: Two bids were received. V. J. Ahlers Excavating, #6, 36
cubic yards, $145.00/hr.; V. J. Ahlers Excavating, #51, 36 cubic yards, $145.00/hr.
Passed and approved this 25th day of September, 2018.
CITY OF BROOKINGS
________________________________
Keith Corbett, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-075,Version:1
Action on Resolution 18-075, a Resolution approving the Joint Law Enforcement Agreement between
the City of Brookings Police and the South Dakota State University Police.
Summary:
This resolution will approve the amended Joint Law Enforcement Agreement.
Background:
The Brookings Police Department and the University Police Department are currently under a fourth
extension of the original contract. Certain changes have been requested by both parties that will
require the issuance and approval of a new agreement.
Fiscal Impact:
None.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Joint Law Enforcement Agreement
City of Brookings Printed on 9/20/2018Page 1 of 1
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Resolution 18-075
Resolution Approving the Joint Law Enforcement Agreement Between the City of
Brookings Police and the South Dakota State University Police
Whereas, the City of Brookings and South Dakota State University have made updates
and revisions to the current Joint Law Enforcement Agreement; and
Whereas, the Joint Law Enforcement provides guidelines and instructions to each
agency regarding the selection and appointment of officers for the University Police
Department, notification of disciplinary actions, state law regarding sworn officer status,
jurisdiction, training standards, sharing of case information, discharge rules and rights to
appeal, costs, liabilities and insurance perimeters; and
Whereas, the City Manager and Chief of Police have recommended approval of the
revised Joint Law Enforcement Agreement.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
the revised Joint Law Enforcement Agreement is hereby adopted by the City of
Brookings. This revision shall supersede the previous agreement dated March 3, 2010.
Passed and approved this 25th day of September, 2018.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings, SD/SDSU Law Enf Agmt Page 1 of 6
LAW ENFORCEMENT AGREEMENT
_________________________
WHEREAS, the City of Brookings ( “City”) through its Police Department and
the Brookings Chief of Police ( “Chief”) has responsibility for law enforcement in the
City of Brookings, and South Dakota State University, a public institution of higher
education under the control and management of the South Dakota Board of Regents (
“SDSU”) has a responsibility to its students, faculty and the community of Brookings to
provide a safe learning environment and for the protection of its physical grounds and
property; and
WHEREAS, the City of Brookings and SDSU agree that it is to their mutual
benefit for University Police Department (“UPD”) personnel at SDSU to have the status
as Brookings Police Department police officer to provide law enforcement efficiency
and consistency for the benefit of the City and the students, faculty, staff of SDSU and
the State of South Dakota.
NOW, THEREFORE, the parties agree as follows:
1. Designation as Officer: SDSU may designate qualified persons to be appointed
as police officers for the City. Appointments shall be made with the approval of
the Chief and Brookings City Manager, and after such approval and upon
swearing to the required oath, a SDSU Police Officer (“UPD Officer”) shall also
have the status of Deputy City Police Officer. SDSU will designate a Chief of
the UPD in accordance with the provisions of this Agreement.
2. Recruitment and Authorization of UPD Officer(s): The SDSU UPD will follow
established SDSU and State of South Dakota policies and procedures for
recruiting, screening, and hiring UPD Officers. SDSU will include one member
selected by the City and one member mutually selected by the City and SDSU in
its search committees. SDSU shall propose candidates for police officers to the
City Manager and the Chief of Police for review prior to final appointment.
SDSU shall provide information concerning background, work history, or other
pertinent information for the evaluation of the SDSU candidate’s fitness for
employment as a police officer. All officer candidates selected to fulfill the
duties of a UPD Officer must be appointed by the City Manager prior to
commencement of their employment. The City shall be diligent in its review of
the police officer candidates and shall inform UPD of acceptance or rejection of
the officer candidate as soon as possible. If a candidate is rejected, the City will
provide written documentation outlining the justification for the rejection. Upon
appointment by the City Manager, a completed South Dakota Law Enforcement
Officers Standards and Training Commission application shall be submitted to
the Chief for signature, authorizing the officer candidate to attend Law
Enforcement Training as prescribed by South Dakota Law.
City of Brookings, SD/SDSU Law Enf Agmt Page 2 of 6
3. Authorization as Law Enforcement Officers and Other Duties: All UPD Officers
who have been duly sworn as police officers are hereby authorized as law
enforcement officers of the City pursuant to South Dakota Codified Law 9-29-19
and amendments thereto, and in accordance with their appointment and this
Agreement. Persons appointed as police officers pursuant to this Agreement may
perform tasks which are unrelated to law enforcement at SDSU while also
holding appointment as police officers. Assignment of other tasks by SDSU will
be made in a manner which will not result in a conflict with their performance as
a police officer.
4. Scope of Authorization: Persons appointed as police officers pursuant to this
Agreement shall limit their law enforcement duties to the City of Brookings main
campus of SDSU, other property owned by SDSU in the City of Brookings, and
areas contiguous thereto, or if they are off campus for a valid official reason and
observe an apparent violation of state law or city ordinance. Persons appointed
pursuant to this Agreement shall perform law enforcement duties in a manner
which complies with the standards approved by the Chief, and the currently
adopted policies and the procedures of the UPD, and the City of Brookings
Police Department. When SDSU police officers are performing duties on behalf
of the Brookings Police Department, they shall be performing their duties as
duly-appointed Brookings City Police Officers. If there are any conflicts between
City of Brookings and UPD policies and procedures, the Chief and UPD Chief
shall identify the conflict and develop a mutually acceptable policy or provide a
procedure to resolve the conflicting provision.
The City agrees that officers of the Brookings Police Department will only
perform law enforcement duties on the campus of SDSU and on other properties
owned by SDSU at the request of the University Police Department, or if they
are on campus for a valid official reason and observe an incident or activity
which places the well being of any person in jeopardy, or as part of an
investigation.
The City of Brookings Police Department Officers shall provide the SDSU UPD
with notice in accordance with best practices if their activities require them to be
on-campus or on SDSU property. Similarly, UPD Officers shall provide notice to
City of Brookings Police Department Officers in accordance with best practices
if their activities require them to be off-campus.
5. Training: All persons appointed police officers pursuant to this Agreement shall
meet the required minimum standards of training for a law enforcement officer
as provided by South Dakota State law and by the South Dakota Commission of
Law Enforcement Officers Standards and Training, and such further standards as
the City may from time to time reasonably require. The training procedures shall
be substantially identical except for differences related to equipment/weapons
City of Brookings, SD/SDSU Law Enf Agmt Page 3 of 6
unique to each department. In the interest of promoting consistency in cross-
training, the City and SDSU will collaborate by sharing training resources. In
recognition of unique characteristics of the campus and community law
enforcement environments, the Chiefs shall mutually develop a cross-training
program to develop skills of City Police Officers for campus and SDSU property
law enforcement and UPD Officers for community law enforcement. It is agreed
that each new officer for each department shall be provided one training and
familiarization shift with a Field Training Officer (“FTO”) from the other unit. If
it is determined by the FTO that an additional training and familiarization shift(s)
are necessary, the training agency agrees to provide such additional training.
Newly appointed officers shall receive this training program within the first six
(6) months of appointment. Both parties shall seek to develop and implement
opportunities for mutual training, utilizing resources of each department where
practical.
6. Access to Reports: The Parties to this Agreement agree to provide mutual access
to law enforcement reports that could lead to investigations and incidents of
criminal nature impacting their respective jurisdictions and any related legally
required reporting requirements.
7. Disciplinary Actions:
a. Notice of Disciplinary Action: Once an applicant is appointed, the City
shall be notified of any disciplinary action and substantiated complaints
leading to disciplinary action involving UPD Officers in the deployment
of their law enforcement duties. This information will be provided within
the confidentiality parameters set by South Dakota State law and South
Dakota Bureau of Personnel guidelines.
b. Disciplinary Action Process: SDSU shall issue all discipline and
discharge actions consistent with all rules, regulations, and policies of the
State of South Dakota, Board of Regents, South Dakota State University,
and the SDSU Police Department.
i. The City may suspend or revoke the appointment of a UPD
Officer for just cause based upon the City’s policies. In the event
of such action, the City shall notify the SDSU UPD Chief of this
action and the basis for this action. SDSU shall suspend the
authority of the police officer to act in that capacity until final
resolution of appropriate discipline, discharge, or re-instatement.
A UPD Officer whose appointment has been revoked by the City
Police Chief or City Manager may be retained by SDSU for
functions other than law enforcement and campus security.
ii. AUPD Officer whose appointment by the City has been revoked
shall have the right to appeal that action and request a hearing.
Such appeal and request for a hearing must be initiated in writing
City of Brookings, SD/SDSU Law Enf Agmt Page 4 of 6
to the City Police Chief (with a copy to the SDSU Police Chief)
within five (5) working days of the date the appointment was
revoked. Failure to appeal and request a hearing within that time
frame shall result in the permanent revocation of the appointment.
iii. In the case of an appeal, a review board shall be established
consisting of two members appointed by the City, two members
appointed by SDSU and one member mutually appointed by the
City and SDSU. The review board shall conduct a hearing within
thirty calendar days from the date the appeal is received. The
review board will deliver a written recommendation to the SDSU
Vice President for Technology and Security, or successor, and the
City Manager for a final decision within ten (10) calendar days
after the hearing. Should the SDSU Vice President for
Technology and Security and City Manager determine the
appointment was unjustly revoked, the officer’s appointment shall
be fully restored by the City Police Chief. However, the City
retains final authority over UPD Officer appointment status
pursuant to Sections 1 and 2 of this Agreement.
c. South Dakota Commission of Law Enforcement: The City, SDSU, or the
employee may pursue other procedures before the State of South Dakota
Commission of Law Enforcement Officer’s Standards and Training,
which has the ultimate authority concerning a police officer’s
commission.
8. Employment Related Costs: SDSU will be responsible for all costs incurred for
wages, benefits, training, equipment, and uniforms for its employees. Costs
associated with joint training shall be mutually agreed upon by the Parties to this
Agreement prior to implementation of the training.
9. Notice of Employment Discontinuation: SDSU agrees to notify City when UPD
Officers cease employment so the City can maintain accurate rosters of current
personnel.
10. Indemnification: Nothing in this Agreement shall be construed as an
indemnification by one party of the other for liabilities of a party or third persons
for property loss or damage or death or personal injury arising out of the
performance of this Agreement. Any liabilities or claims for property loss or
death or personal injury by a Party to this Agreement or its agents, employees,
contractors, or assigns or by third persons, arising out of and during this
agreement shall be determined according to applicable law.
11. Insurance: SDSU and the City shall each maintain occurrence based general
liability insurance or equivalent form, with a limit of not less than $1,000,000.00
each occurrence. If such insurance contains a general aggregate limit, it shall
City of Brookings, SD/SDSU Law Enf Agmt Page 5 of 6
apply separately to this Agreement and shall be no less than two times the
occurrence limit. The City of Brookings understands and agrees that SDSU is
subject to the limitations of liability set forth in SDCL Chs. 3-21 and 3-22; that
SDSU participates in the Public Entity Pool for Liability Agreement; and the
coverage provided thereunder constitutes SDSU’s sufficient coverage for this
section.
12. Workers Compensation: All officers in the course of their duties shall remain
employees of their employing agency, the parties are not joint employers, and,
therefore, shall continue to be covered by their employing agency for the purpose
of Workers Compensation. The Parties to this Agreement shall comply with the
Workers Compensation requirements of South Dakota law.
13. Joint Powers: The appointments and authorizations contained herein do not
constitute a joint exercise of powers pursuant to SDCL Ch. 1-24.
14. Mutual Communication: The Parties to this Agreement agree to have their
representatives conduct joint meetings as often as deemed necessary, but no less
than annually, and as requested by either party during the term of this Agreement
to discuss issues of mutual interest and concern in regard to the performance of
this Agreement. It is anticipated that items brought forward during the meetings
may result in amendments to this Agreement. All such amendments shall be in
writing by the dully authorized representatives of the Parties to this Agreement.
15. Choice of Law: The Parties to this Agreement will comply with all laws
applicable to this Agreement and the performance thereof. This Agreement is
governed by and shall be construed in accordance with the laws of the State of
South Dakota and any lawsuit pertaining or related thereto shall be venued in the
courts of South Dakota.
16. Failure of Appropriation: This Agreement depends upon the continued
availability of appropriate funds and expenditure authority from the Legislature
for this purpose. If for any reason the Legislature fails to appropriate or grant
expenditure authority or funds become unavailable by operation of law or federal
funds reductions, this Agreement will be terminated by the State and SDSU.
Termination for any of these reasons is not default by the State and SDSU nor
does it give rise to a claim against he State of South Dakota or SDSU.
17. Agreement Term: The term of this Agreement shall be three (3) years, beginning
September 30, 2018 and terminating September 29, 2021 unless extended by
mutual written agreement. Either Party may, by giving sixty (60) days written
notice to the other, revoke or rescind this Agreement for any reason.
City of Brookings, SD/SDSU Law Enf Agmt Page 6 of 6
Dated as of this ____ day of _______________, 2018 and executed by the dully
authorized representatives of the parties.
City of Brookings
By:______________________________
Paul Briseno, City Manager
South Dakota State University
By:______________________________
Michael Adelaine, Ph.D.
Executive Vice President for
Technology and Security
By: ______________________________
Barry H. Dunn, Ph.D.
President
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 18-014,Version:1
Introduction and First Reading on Ordinance 18-014, an ordinance amending the zoning ordinance of
the City of Brookings pertaining to the side yard setbacks in the RB-4, B-2, B-2A, and B-3 Districts.
Summary:
The City of Brookings is seeking an amendment to the zoning ordinance to change the side yard
setback from zero (0) feet to five (5) feet in the RB-4, B-2, B-2A, and B-3 Districts to align with the
building code and landscape ordinance.
Background:
The building code requires a minimum five (5) foot side yard setback or ten (10) feet between
structures. If structures are closer than five (5) feet to the property line, fire rated construction
materials are required. In addition, the recently adopted landscaping ordinance requires a five (5)
foot side landscape area. This amendment will provide consistency between the side yard setback,
building code, and landscape regulations. A five (5) foot side yard setback will also allow a
reasonable distance for building maintenance.
The B-1 District will remain as a zero foot setback district. In addition, buffer yards between business
and residential districts will be unchanged by this proposed amendment.
Staff Recommendation:
Staff recommends approval of the zoning ordinance amendment.
Planning Commission Recommendation:
The Planning Commission voted 7-0 to recommend approval of the zoning ordinance amendment.
Attachments:
Notice
09-04-2018 Planning Commission Minutes
Ordinance
Marked-Up Ordinance
City of Brookings Printed on 9/19/2018Page 1 of 1
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If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act,
please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON A CHANGE IN ZONE REGULATIONS
NOTICE IS HEREBY GIVEN That the City of Brookings has submitted amendments
to Chapter 94, Zoning, pertaining to side yard setbacks in the RB-4 Neighborhood Business
District, Business B-2 District, Business B-2A Office District, and Business B-3 Heavy District.
NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning
Commission at 5:30 PM on Tuesday, September 4, 2018, in the Chambers Room on the
third floor of the Brookings City and County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 24th day of August, 2018.
____________________________
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
September 4, 2018
OFFICIAL MINUTES
Chairperson Greg Fargen called the regular meeting of the City Planning Commission
to order on Tuesday, September 4, 2018, at 5:30 PM in the Chambers Room #310 on
the third floor of the City & County Government Center. Members present were Tanner
Aiken, Gregg Jorgenson, Charles Siver, Kristi Tornquist, Eric Rasmussen, and Fargen.
Absent were James Drew, Alan Johnson and Leeann Pierce. Also present were City
Planner Staci Bungard, Community Development Director Mike Struck, Eponymous
Brewer Owner Sean Weber, CRC Special Projects Manager Tom Lombard, and others.
Item #4c – The City of Brookings has submitted amendments to Chapter 94, Zoning,
pertaining to side yard setbacks in the RB-4 Neighborhood Business District, Business
B-2 District, Business B-2A Office District, and Business B-3 Heavy District.
(Siver/Tornquist) Motion to approve the amendments to Chapter 94. All present voted
aye. MOTION CARRIED.
OFFICIAL SUMMARY
Item #4c– Currently there is a zero foot side yard setback in some of the business
districts and the RB-4 district. Building Code requires a 5 foot side yard setback or 10
feet between structures. In addition, the landscape ordinance requires a 5 foot side
yard landscape area in the business districts. This amendment will create consistency
between the side yard setback, building code and landscape regulations. Additionally, it
allows a reasonable distance to complete building maintenance.
ORDINANCE NO. 18-014
An ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to
side yard setbacks for RB-4, B-2, B-2A, and B-3 Districts for the purposes of
administration of the Zoning Ordinance
Be it ordained by the Council of the City of Brookings, State of South Dakota: that Chapter 94,
Zoning, be amended with the minimum side yard setbacks as follows:
I.
Section 1. RB-4 Sec. 94-130 (f). –
(f)Commercial uses minimum side yard 5’ ****
II.
Section 2. B-2 Sec. 94-132 (f). –
(f)Commercial uses minimum side yard 5’ *
III.
Section 3. B-2A Sec. 94-133 (f). –
(f)All uses minimum side yard 5’ *
IV.
Section 4. B-3 Sec. 94-134 (f). –
(f)All uses minimum side yard 5’ *
V.
Any and all ordinances in conflict herewith are hereby repealed.
FIRST READING:September 25, 2018
SECOND READING:
PUBLISHED:
CITY OF BROOKINGS, SOUTH DAKOTA
___________________________________
Mayor
ATTEST:
________________________
City Clerk
Sec. 94-130. - RB-4 neighborhood business district.
(f) Density, area, yard and height regulations.The RB-4 district regulations are as follows:
Density
Sq. Ft.
Min.
Lot
Area
Sq. Ft.
Min.
Lot
Width
Min.
Front
Yard
Min. Side
Yard
Min.
Rear
Yard
Max.
Height
Commercial uses 5,000 50 feet 20
feet 5’ ****30 feet 35
feet
Residential uses
Single-family
dwelling 6,000 50 feet 20
feet 7 feet 25 feet 35
feet
Two dwelling units 8,400 65 feet 20
feet 7 feet 25 feet 35
feet
Single-family attached
0 feet side yard
2 units 9,600 75 feet 20
feet
0 feet or
7 feet on
nonparty
wall
25 feet 35
feet
3 units 12,000 90 feet 20
feet
0 feet or
7 feet on
nonparty
wall
25 feet 35
feet
4 units 14,000 105
feet
20
feet
0 feet or
7 feet on
nonparty
wall
25 feet 35
feet
Apts., condominiums, townhouses* (3
or more units) 1,815** 10,000 75 feet 20
feet
7
feet*** 25 feet 45
feet
Other allowable uses 6,000 50 feet 20
feet
7
feet*** 25 feet 45
feet
* Parking lots shall be screened from single-family and two-family residential uses according to
section 94-401.
** A maximum of 24 dwelling units per acre shall be allowed.
*** The side yard will be required to be increased to ten feet if the building is three or more stories in
height.
**** A twenty-foot landscaped area shall be required between an abutting residential district
boundary line and any structure, access drive, parking lot or other accessory use.
Sec. 94-132. - Business B-2 district.
(f) Density, area, yard and height regulations.The density, area, yard and height regulations in the B-2
district are as follows:
Density
Sq. Ft.
Min. Lot
Area
Sq. Ft.
Min. Lot
Width
Min.
Front
Yard
Min. Side
Yard
Min. Rear
Yard
Max.
Height
Commercial uses 15,000 100 feet 25 feet 5’ *20 feet* 45 feet
Other allowable uses 15,000 100 feet 25 feet 7 feet** 20 feet 45 feet
*A 40-foot landscaped area shall be required between an abutting residential district
boundary line and any structure, access drive, parking lot or other accessory use.
**The side yard will be required to be increased to ten feet if the building is three or more stories in
height.
Sec. 94-133. - Business B-2A office district.
(f) Density, area, yard and height regulations.The B-2A district regulations are as follows:
Density
Sq. Ft.
Min. Lot
Area
Sq. Ft.
Min. Lot
Width
Min.
Front
Yard
Min. Side
Yard
Min. Rear
Yard
Max.
Height
All uses 25 feet 5’*20 feet* 35 feet
*A 25-foot landscaped area shall be required between an abutting residential district
boundary line and any structure, access drive, parking lot or other accessory use.
Sec. 94-134. - Business B-3 heavy district.
(f) Density, area, yard and height regulations.The B-3 district regulations are as follows:
Density
Sq. Ft.
Min. Lot
Area
Sq. Ft.
Min. Lot
Width
Min.
Front
Yard
Min. Side
Yard
Min. Rear
Yard
Max.
Height
All uses 20 feet 5’*20 feet* 45 feet
* A 50-foot landscaped area shall be required between an abutting residential district boundary
line and any structure, access drive, parking lot or other accessory use.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 18-013,Version:2
Second Reading and Action on Ordinance 18-013, an Ordinance authorizing Supplemental
Appropriation #2 to the 2018 Budget.
Summary:
This ordinance will amend the 2018 Budget for the following changes in the General Fund: Budget for
grant revenue receipts not previously anticipated and corresponding expenditures. Change the
department for the Communications Specialists from City Clerk to City Manager by moving payroll
expenditures, also adding funds for part time receptionist. Increase expenditures for Larson Ice
Arena.
Special Revenue Fund adjustment include transferring money from 3rd B to Swiftel to cover the
additional operating expenditures due to acquisition of the CRC portion of the building. Transferring
funds from the Digester Debt Service Fund to the Digester Capital Project fund to pay final
expenditures and close out the Capital Project Fund.
Fiscal Impact:
Net impact to General Fund is Zero. $119,750.00 of Contingency Funds will be used to pay the
following: Temp Pay $5,500.00, $15,000.00 City Manager Contract Expense, $6,300.00 emergency
fix for Swiftel AC for BHS graduation, LIC - $10,200 to repair electric in locker rooms, $70,000.00
repairs to compressor, $12,750 expert to assess the ice rink floor and compressors.
Net impact to 75% Sales Tax Fund is Zero.
Net impact to Swiftel Center is Zero
Impact to 3rd B Tax is transfer from fund reserve of $50,000
Net impact to Digester Debt Service and Digester Capital Project Funds Zero
Recommendation:
Staff Recommends approval.
Attachments:
Ordinance
City of Brookings Printed on 9/20/2018Page 1 of 1
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ORDINANCE NO. 18-013
An Ordinance Authorizing Supplemental Appropriation #2 To The 2018 Budget
Be It Ordained by the City of Brookings, South Dakota:
WHEREAS STATE LAW (SDCL 9-21-7) AND THE CITY CHARTER (4.06 (a) permit
supplemental appropriations provided there are sufficient funds and revenues available
to pay the appropriation when it becomes due,
Now, Therefore, Be It Resolved by the City Council that the City Manager be
authorized to make the following budget adjustments to the 2018 budget:
Change
Increase
(Decrease) Reason
General Fund
101-421-4-334-09 Grants 24,000.00 Grant received from State Drug money for AV equip for Detectives
101-431-4-334-09 Grants 6,000.00 Grant received from State Mosquito funds
Total Gen Fund Revenue Adj. 30,000.00
101-403-5-101-00 Reg Pay (18,500.00) Move Comm Specialist pay frm City Clerk to City Mgr Budget
101-403-5-120-00 FICA (1,500.00) Move Comm Specialist FICA frm City Clerk to City Mgr Budget
101-403-5-121-09 Retirement (1,200.00) Move Comm Specialist Ret frm City Clerk to City Mgr Budget
101-406-5-101-00 Reg Pay 18,500.00 Move Comm Specialist pay frm City Clerk to City Mgr B udget
101-403-5-120-00 FICA 1,500.00 Move Comm Specialist FICA frm City Clerk to City Mg r Budget
101-403-5-121-09 Retirement 1,200.00 Move Comm Specialist Ret frm City Clerk to City Mgr Budget
101-403-5-101-01 Temporary Pay 5,500.00 Budget for new part time receptionist (contingency)
101-405-5-856-99 Contingency Fund (119,750.00) Distribute to various accounts as marked
101-406-5-429-22 Moving Expense 15,000.00 Budget for City Mgr expenses per contract (contingenc y)
101-417-5-425-05 Building Maint 6,300.00 Emergency fix to AC at Swiftel for BHS graduation (contingency)
101-421-5-426-10 Gasoline (5,000.00) Move from gas budget to training budget
101-421-5-427-02 Registration & Training 5,000.00 Move from gas budget to training budget
101-421-5-920-00 Furniture & Equipment 24,000.00 Budget grant funds to purchase AV equip for Detective s
101-431-5-441-03 West Nile Grant Exp 6,000.00 Budget grant funds to purchase add'l chemical
101-453-5-425-05 Building Maint 10,200.00 Budget to repair electric power in locker rooms (contingency)
101-453-5-425-04 Maint Equipment 70,000.00 Budget additional repairs for compressor (contingency)
101-453-5-422-07 Contracting services 12,750.00 Expert for ice rink flooring and compressor assessment (cont)
101-495-5-466-01 Economic Incentive Grant (7,000.00) Move funds to Brookings Empowerment donation
101-495-5-856-75 Brookings Empowerment 7,000.00 Budget for donation to Brookings Empowerment
Total Gen Fund Expend. Adj 30,000.00
Change
Increase
(Decrease) Reason
75% Sales & Use Tax
213-000-5-856-63 Economic Incentive Grant (76,050.00) Move extra funds to land purchase account
213-000-5-910-00 Land 76,050.00 Adjust budget for final amount of Citco parking lot swap/purchase
Total 75% Sales Tax Exp Adj -
Swiftel Center
224-000-6-700-13 Transfer in 3rd B 50,000.00 Transfer money for add'l operating cost of CRC portion of bldg
Total Adj to Swiftel rev 50,000.00
224-000-5-424-06 Occupancy 22,000.00 Budget expense for operation of add'l space of CRC portion
224-000-5-428-02 Utilities 26,000.00 Budget expense for operation of add'l space of CRC portion
224-000-5-429-09 Services/Operations 2,000.00 Budget expense for operation of add'l space of CRC portion
Total 75% Sales Tax Exp Adj 50,000.00
3rd B Tax
284-000-7-899-03 Transfer out Swiftel 50,000.00 Transfer Funds to cover operation of add'l space at Swiftel
Total 3rd B Tax increase in expenditure 50,000.00
TIF # 6 Bel Digester DS
319-000-7-899-17 Transfer to Digester Project Fund 10,872.64 Transfer to Bel Capital Project to pay last bills and bri ng cash to zero
Bel Digester CIP
522-000-6-700-00 Transfer in Debt Service 10,872.64 Trans in from DS to pay last project bills and bring cash to zero
Total Bel Revenue Adj 10,872.64
522-000-5-433-01 Project Expense 11,198.12 To provide funds to finish project
Total Digester CIP Exp Adj 11,198.12
All Ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: September 11, 2018
Second Reading: September 25, 2018
Published:
CITY OF BROOKINGS
_________________________
Keith Corbett, Mayor
ATTEST
____________________________
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 18-012,Version:2
Second Reading and Action on Ordinance 18-012, an Ordinance Amending Chapter 82 of the Code
of Ordinances of the City of Brookings and Pertaining to Permitted Parking in Municipal Parking Lots.
Summary:
The City is implementing a permit parking program for tenants in the downtown B-1 area. The City
will make available 10 parking stalls in the City’s 72-hour parking lot located on the west side of 3rd
Avenue between 4th Street and 5th Street as shown on the attached map. This ordinance change will
allow vehicles in the permit parking program to park in the City lot for a duration longer than 72 hours.
Background:
The City received a request from a downtown tenant to consider implementing a downtown permit
parking program to allow vehicles to park in a City lot for a longer duration due to the limited
overnight street parking in the downtown area. Staff drafted a permit parking program which will be
made available to tenants in the B-1 area. The permit parking would allow a six month license for
$100 or annual for $180.
As a new program the utilization will be monitored and adjusted according to the demand. Initially ten
parking stalls will be made available at the 3rd Avenue and 5th Street parking lot. Should the demand
warrant more stalls, staff can adjust available reserved parking stalls.
The first step in implementing the downtown permit parking program is to modify Chapter 82 of the
Code of Ordinances, which pertains to permitted parking in municipal parking lots. The current
ordinance limits parking to a maximum of 72 hours in a municipal parking lot. This ordinance
amendment will allow parking in a municipal parking for a duration longer than 72 hours in
designated spaces determined by the City’s parking permit program.
Fiscal Impact:
The City will receive revenue from the downtown permit parking program.
Recommendation:
Staff recommends approval.
Attachments:
Ordinance - strike-out
Ordinance - clean
Map
City of Brookings Printed on 9/19/2018Page 1 of 1
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Ordinance 18-12
An Ordinance amending Chapter 82 of the Code of Ordinances of the City
of Brookings, and pertaining to Permitted Parking in Municipal Parking Lots.
Be It Ordained and Enacted by the City Council of the City of Brookings, State of South
Dakota, as follows:
I.
Chapter 82, Article VI, Division 4. Municipal Parking Lots.
Sec. 82-521. – Maximum duration of parking.
Except as provided in Section 82-525 of this Division, no vehicle shall be parked for a
period of time in excess of 72 hours at any one location in public parking lots owned,
operated or under the control of the city, except any parking lot designating that parking
is limited to 24 hours at any one location, in which case no vehicle shall be parked for a
period of time in excess of 24 hours at any one location.
Sec. 82-522. – Size of vehicles.
No truck, automobile or other vehicle of an overall length of more than 22 feet or a width
of more than eight feet shall be parked in any municipal parking lot.
Sec. 82-523. – Prohibited activities.
No person shall sell or offer for sale from any wagon, automobile, truck or other vehicle
or from stands, within a municipal parking lot, any fruit, vegetables, produce, goods,
wares or merchandise of any kind or character.
Sec. 82-524. – Removal of vehicles.
Any vehicle parked in violation of the provisions of this article which regulates the use of
municipal parking lots may be removed from such parking lot by the police department,
or its authorized representative, and placed in public storage, and the owner of such
vehicle, in addition to the fine provided for the violation of city ordinance, shall pay the
charges for towing and storage of such vehicle so removed by the police department or
its authorized representative.
Sec. 82-525. – Permit parking.
The City may designate certain parking spaces in municipal parking lots as parking by
special permit only. The duration of parking in parking spaces designated as permit
parking spaces shall be determined by the City’s parking permit program and shall not
be subject to the maximum duration provided in Section 82-521 of this Division.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: September 11, 2018
Second Reading: September 25, 2018
Published:
CITY OF BROOKINGS, SOUTH DAKOTA
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
Ordinance 18-12
An Ordinance amending Chapter 82 of the Code of Ordinances of the City of
Brookings, and pertaining to Permitted Parking in Municipal Parking Lots.
Be It Ordained and Enacted by the City Council of the City of Brookings, State of South
Dakota, as follows:
I.
Chapter 82, Article VI, Division 4. Municipal Parking Lots.
Sec. 82-521. – Maximum duration of parking.
Except as provided in Section 82-525 of this Division, no vehicle shall be parked for a
period of time in excess of 72 hours at any one location in public parking lots owned,
operated or under the control of the city, except any parking lot designating that parking
is limited to 24 hours at any one location, in which case no vehicle shall be parked for a
period of time in excess of 24 hours at any one location.
Sec. 82-522. – Size of vehicles.
No truck, automobile or other vehicle of an overall length of more than 22 feet or a width
of more than eight feet shall be parked in any municipal parking lot.
Sec. 82-523. – Prohibited activities.
No person shall sell or offer for sale from any wagon, automobile, truck or other vehicle
or from stands, within a municipal parking lot, any fruit, vegetables, produce, goods,
wares or merchandise of any kind or character.
Sec. 82-524. – Removal of vehicles.
Any vehicle parked in violation of the provisions of this article which regulates the use of
municipal parking lots may be removed from such parking lot by the police department,
or its authorized representative, and placed in public storage, and the owner of such
vehicle, in addition to the fine provided for the violation of city ordinance, shall pay the
charges for towing and storage of such vehicle so removed by the police department or
its authorized representative.
Sec. 82-525. – Permit parking.
The City may designate certain parking spaces in municipal parking lots as parking by
special permit only. The duration of parking in parking spaces designated as permit
parking spaces shall be determined by the City’s parking permit program and shall not
be subject to the maximum duration provided in Section 82-521 of this Division.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: September 11, 2018
Second Reading: September 25, 2018
Published:
CITY OF BROOKINGS, SOUTH DAKOTA
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0431,Version:1
Public Hearing and Action on an Industrial I-1R District Site Plan for 2500 Eastbrook Drive on Lot 1
(Excluding Lot H-1) and Lot 6, Block 2, Insbrook Park Addition (CRC Global Solutions).
Summary:
The applicant is seeking approval of a site plan in an I-1R District to allow for the construction of six
(6) bins to store fully processed soybean seed. The project also includes the installation of two (2)
separate bins for a delivery system. The ordinance requires Planning Commission review and City
Council approval for all proposed uses in an I-1R District.
Background:
The 35 acre property is located on the west side of I-29 and is part of the entry way corridor. The
purpose of the I-1R District is to allow for aesthetically pleasing development along major arterials
and highly visible areas and protect gateways to the community. Historically, the land and structures
were used as a regional distribution center for Coast to Coast stores. CRC Global Solutions has used
the property for the past ten (10) years to provide warehouse services to companies. There are two
(2) existing buildings on the property. The larger building was constructed in 1977. The City approved
a site plan for the hoop structure in 2004.
The bins will provide storage for fully processed soybean seeds. The bins will be 44 feet in height
which is approximately the same height as the hoop structure. The bins will be used for storage of a
finished product only and the use will be significantly less intensive than a typical grain terminal. The
turnover of seed will be relatively low causing slight increase in truck traffic. The existing streets and
infrastructure are adequate to serve the proposed project.
The applicant met with the Development Review Team (DRT)on August 23,2018 to discuss the
project.The intensity of the use,screening measures,utilities,drainage,access and other factors
were discussed.The I-1R District requires a minimum of 10 trees per acre.In this case,350 trees
are required due to the large size of the parcel.There are currently about 100 existing trees and a
hedge on the property.The applicant is proposing to add a total of 28 trees to provide screening from
surrounding businesses and the I-29 corridor.The Planning Commission and City Council may
authorize a waiver from the number of required trees.The proposed site plan meets all the other
requirements of the I-1R District.
Findings of Fact:
1. The applicant is requesting a waiver from the required number of trees.
Staff Recommendation:
The Development Review Team recommends approval of the I-1R Site Plan with the following
condition:
City of Brookings Printed on 9/19/2018Page 1 of 2
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File #:ID 2018-0431,Version:1
1.The proposed trees shall be strategically placed as shown on the landscape plan, have at
least a three (3) inch caliper at time of planting, and be of at least three (3) different varieties
as approved by the Parks, Recreation and Forestry Director.
City Engineer’s Comments:
A drainage plan is required if the bins on the west side of the parking lot are installed where they are
shown on the proposed site plan. However, I recommend that the bins on the west side of the parking
lot be placed where there is existing asphalt so the impervious area does not increase and a
drainage plan would not be required in that case.
Planning Commission Recommendation:
The Planning Commission voted 5-1 to recommend approval of the I-1R Site Plan.
Attachments:
Notice
09-04-2018 Planning Commission Minutes
Applicant Letter
Aerial Map
Site Plan
Landscape Plan
Drawings - Multi-Bin Bulk Loadout System
Drawings - 2 Bin Bulk Soybean Delivery System
Development Review Team Notes
City of Brookings Printed on 9/19/2018Page 2 of 2
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If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act,
please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON AN APPLICATION
FOR APPROVAL OF
AN I-1R SITE PLAN
CRC Global Solutions, has submitted an application for approval of an I-1R site plan
on the following described real estate:
Lot 6, Block 2 and Lot 1 including Lot H-1, Block 2, Insbrook Park Addition, also
known as 2500 Eastbrook Drive
Said application will be acted on by the City Planning Commission at 5:30 PM on
Tuesday, September 4, 2018, in the Chambers Room on the third floor of the Brookings City
and County Government Center at 520 Third Street, Brookings, SD. Any action taken by the
City Planning Commission is a recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 24th day of August, 2018.
____________________________
Staci Bungard
City Planner
Planning Commission
Brookings, South Dakota
September 4, 2018
OFFICIAL MINUTES
Chairperson Greg Fargen called the regular meeting of the City Planning Commission
to order on Tuesday, September 4, 2018, at 5:30 PM in the Chambers Room #310 on
the third floor of the City & County Government Center. Members present were Tanner
Aiken, Gregg Jorgenson, Charles Siver, Kristi Tornquist, Eric Rasmussen, and Fargen.
Absent were James Drew, Alan Johnson and Leeann Pierce. Also present were City
Planner Staci Bungard, Community Development Director Mike Struck, Eponymous
Brewer Owner Sean Weber, CRC Special Projects Manager Tom Lombard, and others.
Item #4b – CRC Global Solutions has submitted an application for approval of an I-1R
site plan on Lot 6, Block 2 and Lot 1 including Lot H-1, Block 2, Insbrook Park Addition,
also known as 2500 Eastbrook Drive.
(Rasmussen/Siver) Motion to approve the I-1R site plan subject to staff
recommendations regarding tree plantings.
(Tornquist/Aiken) Amendment to the motion to require 150 total tree plantings. Aiken
and Tornquist voted yes. All others voted no. AMENDMENT FAILED.
Original motion, to approve the I-1R site plan subject to staff recommendations for tree
plantings, was voted on. Tornquist voted no. All others yes. MOTION CARRIED.
OFFICIAL SUMMARY
Item #4b –The applicant is looking to build 6 bins to store soybean seeds and two
separate bins for a delivery system. These bins will be 44 feet in height. The bins will
be used for storage of a finished product only and the use will be significantly less
intensive than a typical grain terminal. The existing streets and infrastructure are
adequate to serve the project. The applicant met with the City Development Review
Team (DRT) and they approved the site plan based on the trees planting having at least
a 3-inch caliper at the time of planting, and be of at least 3 different varieties as
approved by the Parks, Recreation and Forestry Director. Zoning requires that there be
350 tree plantings and there are currently 100. The applicant is asking for a waiver and
is proposing to add a total of 28 trees to provide screening from surrounding businesses
and the I-29 corridor. The City Engineer is suggesting that the bins be placed on a
current asphalt surface, by doing this the green space would not change and a drainage
plan would not be required.
Thomas Lombard, Special Projects Manager for CRC, explained how the business
works and how the bins work. Fargen asked if these bins will have a dryer mechanism.
Rasmussen asked Lombard if he was ok with the City Engineer comments regarding
the drainage. Lombard explained that this cement slab isn’t going to be large and it
shouldn’t have much of an effect on the drainage and they have a good drainage
system. Jorgensen asked if any part of this will be fenced? Lombard stated no, these
bins are stationary, the electric will be locked up, and the bins will be 15 to 20 feet high
without ladders. Siver asked Lombard if he would be willing to provide additional green
space if he is going to be removing some grass to install the grain bins on the west side.
Lombard explained that they have 75 to 100 truck tractors come in each day and they
need to have parking available for them. He wouldn’t like to have these drivers parking
on the street and down the road.
Tornquist asked if the street system can handle the traffic. Lanning explained that the
City doesn’t have any concerns with the traffic. Tornquist is concerned that if the
applicant removes the hedge, they are going to be losing some trees/shrubbery.
Lombard explained that the new trees, because of the size of the trees, will be more
beneficial than the shrubs. Tornquist and Aiken feel that 350 trees is excessive, but
they would like to see more than 128 trees. Struck explained that staff came up with
this number of trees based on the thought that the trees need room to grow. Aiken
wonders if additional trees could be planted along the driveway leading in. Lombard is
concerned about trees being planted here because of the snow that accumulates at the
driveway. Rasmussen feels that staff has reviewed this plan and has recommended an
additional 28 plantings, and he agrees with the staff recommendation.
CRC GLOBAL SOLUTIONS – SITE PLAN BROOKINGS, SD
CRC South Dakota is a 3rd party warehouse operation in Brookings, South Dakota.
Currently we warehouse agricultural seed products such as Corn, Soybeans and
Alfalfa. For our Brookings location to continue its strategic presence in distributing
seed products to the Midwest we must do two projects that will expand the scope of
the business and services we provide.
The two projects are:
A multi-bin storage & delivery system, it will be located on the west edge of
the southside of the property in front of the Hoop warehouse. This system will
hold only clean soybean seed that will be delivered to our warehouse to be
picked up and/or delivered to the end user area farmers. The six bins will have
a capacity to hold 30 thousand bushels of clean seed that is 5 thousand bushels
each. They will have between 1 to 5 thousand bushels of seed in each of them.
That would be a maximum of 30 thousand bushels of seed at any time stored in
them. Currently we expect to turn the bins 4 times during the season. This would
be approximately 100 to 120 thousand bushels of clean seed. The bins will be
self-contained as will the delivery systems. There will be no dust or smell from
this operation. The bins will be used for approximately 6 months out of the year.
The site will be kept clean and maintained by the warehouse staff.
o The clean soybean seed will be brought in bulk by semi’s, the product will
be off loaded into the bins for storage.
o The soybean seed will be loaded for delivery to the customers in reverse
order of loading.
The second proposed project is a 2-bin bulk soybean delivery system. These
bins will be placed up next to the warehouse toward the east end in front of
doors 13 & 12. These bins will be 2 – 1,200-bushel storage bins. The bins will
only have clean soybean seed in them when getting ready for a pickup. The seed
will be loaded into the bin from inside the warehouse with seed that is already
onsite. We will only fill the bins as needed for that day’s delivery or pickup.
The bins will be empty from July to April. I would say that the bins will be
empty 95% of the time during the year.
CRC GLOBAL SOLUTIONS –SITE PLAN BROOKINGS,SD
o The seed for this project will already be in the warehouse in Mini-bulk
bags or Seed paks. The seed will be moved to the staging area the day
before delivery is scheduled. The bins will be loaded for delivery 4 hours
before scheduled pickup.
Both proposed projects will be enclosed systems. This means that the conveyors and
auger are enclosed and not opened during operation. Neither of these projects will be
involved in any seed processing.
Truck traffic ~ I do not foresee a large increase in truck traffic. The reason for this is
the same amount of seed will be moved into the warehouse regardless if it comes in
as bulk seed (for the multi-bin system) or packaged seed (for the two bin-system).
The seed still must come in and out of the warehouse. Projected increase in truck
traffic 3%.
Sincerely,
Thomas A. Lombard
Special Projects Manager
E tlombard@CRC.Global
C 507.398.3888
O 605.692.1092
B rook ings County, SD
2500 Ea stbro ok Drive
Aerial M ap
Developed by
Date created: 8/27/2018
Last Data Uploa ded: 8/24/2018 9:58:57 PM
1,018 ft
Overvi ew
Legend
Br ookings City
Limits
City L imits
T ow nship Boundar y
Sections
Parcels
Roa ds
SHEET 1 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:24FILENAME: LAYOUT 3 BS01225 SDDWG#: SEEDPOINT SOLUTIONS / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 3BTITLE: LAYOUT 3 BS01225 SDPROJ: BS01225ISOMETRIC VIEW OF PLANTREVISION HISTORYREVDATEBYA06-19-2018BTB07-09-2018BTCDSIGNEDAPPROVAL REQUIREDDATEAPPROVED AS SUBMITTEDAPPROVED WITH CHANGES
SHEET 3 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:24FILENAME: LAYOUT 3 BS01225 SDDWG#: SEEDPOINT SOLUTIONS / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 3BTITLE: LAYOUT 3 BS01225 SDPROJ: BS01225PLAN VIEW OF PLANT9'-0"TYPICAL8'-6"57'-4 3/4"18'-9 1/4"12'-6"12'-6"12'-6"12'-6"19'-3 3/4"897121314410517'-0"TYPICAL
SHEET 5 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:24FILENAME: LAYOUT 3 BS01225 SDDWG#: SEEDPOINT SOLUTIONS / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 3BTITLE: LAYOUT 3 BS01225 SDPROJ: BS01225NOTES: 1. CONCRETE FOUNDATIONS ARE ONLY AS GOOD AS THE SOIL CONDITIONS AND BED PREPARATION UPON WHICH THEY ARE CONSTRUCTED2. IT IS THE CUSTOMER'S RESPONSIBILITY TO OBTAIN NECESSARY PERMITS, TO CONTACT AN AREA CONTRACTOR / ENGINEER KNOWLEDGABLE OF BED CONDITIONS AND REQUIREMENTS OF THE BIN SITE, AND TO ESTABLISH THE FINAL DESIGN OF THE SITE PREPARATION AND FOUNDATION.3. ENGINEERING DRAWINGS, IF REQUIRED ARE THE RESPONSIBILITY OF THE CUSTOMER4. USC,LLC WILL NOT BE HELD LIABLE FOR A CONCRETE FOUNDATION FAILURE. 5. THESE FOUNDATION DRAWINGS ARE PROVIDED ONLY AS A GUIDE TO THE POSITIONS OF STEP OFFS, AND THE BIN SUPPLIER'S RECOMMENDATIONS FOR MINIMUM FOOT PRINT.PLAN VIEW OF PLANT ELEVATION VIEWNOTE: THIS STEP DOWN AND RELATIONSHIP TO THE PLANT FLOOR IS CRITICAL TO THE PROPER FIT AND OPERATION OF THIS BIN SITE.17'-0"4'-0"103'-0"20'-0"25'-0"25'-0"1'-4"1'-4"
SHEET 6 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:24FILENAME: LAYOUT 3 BS01225 SDDWG#: SEEDPOINT SOLUTIONS / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 3BTITLE: LAYOUT 3 BS01225 SDPROJ: BS01225ELEVATION A OF PLANTADETAIL A2 9 °5'-4 1/2"1'-7"2'-3 3/4"41'-1 1/4"43'-8 3/4"
SHEET 7 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:24FILENAME: LAYOUT 3 BS01225 SDDWG#: SEEDPOINT SOLUTIONS / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 3BTITLE: LAYOUT 3 BS01225 SDPROJ: BS01225ELEVATION B OF PLANT3 0 °12'-5 1/4"17'-7"14'-0"17'-1"
SHEET 1 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:19FILENAME: LAYOUT 1 BS01225 SDDWG#: SEEDPOINT / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 1CTITLE: LAYOUT 1 BS01225 SDPROJ: BS01225ISOMETRIC VIEW OF PLANTREVISION HISTORYREVDATEBYA02-13-2018BT1B06-05-2018BTC07-09-2018BTDSIGNEDAPPROVAL REQUIREDDATEAPPROVED AS SUBMITTEDAPPROVED WITH CHANGES
SHEET 3 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:19FILENAME: LAYOUT 1 BS01225 SDDWG#: SEEDPOINT / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 1CTITLE: LAYOUT 1 BS01225 SDPROJ: BS01225PLAN VIEW OF PLANT8'-6"6'-6"6'-6"8'-6"10'-0"10'-0"21'-6 3/4"5'-0"103694DOOR # 12 TO BE CLOSEDTO SEAL SPOUT
SHEET 5 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:19FILENAME: LAYOUT 1 BS01225 SDDWG#: SEEDPOINT / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 1CTITLE: LAYOUT 1 BS01225 SDPROJ: BS01225NOTES: 1. CONCRETE FOUNDATIONS ARE ONLY AS GOOD AS THE SOIL CONDITIONS AND BED PREPARATION UPON WHICH THEY ARE CONSTRUCTED2. IT IS THE CUSTOMER'S RESPONSIBILITY TO OBTAIN NECESSARY PERMITS, TO CONTACT AN AREA CONTRACTOR / ENGINEER KNOWLEDGABLE OF BED CONDITIONS AND REQUIREMENTS OF THE BIN SITE, AND TO ESTABLISH THE FINAL DESIGN OF THE SITE PREPARATION AND FOUNDATION.3. ENGINEERING DRAWINGS, IF REQUIRED ARE THE RESPONSIBILITY OF THE CUSTOMER4. USC,LLC WILL NOT BE HELD LIABLE FOR A CONCRETE FOUNDATION FAILURE. 5. THESE FOUNDATION DRAWINGS ARE PROVIDED ONLY AS A GUIDE TO THE POSITIONS OF STEP OFFS, AND THE BIN SUPPLIER'S RECOMMENDATIONS FOR MINIMUM FOOT PRINT.PLAN VIEW OF PLANT ELEVATION VIEWNOTE: THIS STEP DOWN AND RELATIONSHIP TO THE PLANT FLOOR IS CRITICAL TO THE PROPER FIT AND OPERATION OF THIS BIN SITE.20'-0"30'-0"4'-0"2"
SHEET 6 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:19FILENAME: LAYOUT 1 BS01225 SDDWG#: SEEDPOINT / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 1CTITLE: LAYOUT 1 BS01225 SDPROJ: BS01225ELEVATION A OF PLANT3 0 °17'-1"2'-6"35°7'-6"45 FT
SHEET 7 OF 7U S C,L L C.Sabetha, Kansas 66534 USATHIS MATERIAL IS THE CONFIDENTIAL AND PROPRIETARY PROPERTYOF USC, LLC. AND SHALL NOT BE USED WITHOUT PERMISSION.07/09/18 at 9:19FILENAME: LAYOUT 1 BS01225 SDDWG#: SEEDPOINT / CRC GLOBAL SOLUTIONS / BROOKINGS SDREV 1CTITLE: LAYOUT 1 BS01225 SDPROJ: BS01225ELEVATION B OF PLANT3 0 °
Development Review Team Project Notes
DRT NO. 18-001
PROJECT: CRC Global Solutions – Tom Lombard MEETING DATE: 8-23-2018
MEETING ATTENDEES: Tom Lombard, CRC Global, Al Heuton, Director of BEDC, Paul Briseno,
Jackie Lanning, Dan Brettschneider, Matt Bartley, Pete Bolzer, Steve Meyer, Chad Bachman, Russ
Halgerson, Mike Struck, Jared Thomas, and Staci Bungard.
MEETING NOTES SENT: 8-28-2018
NOTE: These meeting notes were prepared based on items discussed and preliminary plans submitted for this meeting. Also,
comments may reflect subsequent staff follow-up discussions. If the project was presented as a concept, additional information and
staff review will be required before the project is approved. Finally, if you feel this information is not correct based on what you
understood from the meeting, please contact Staci Bungard 605-697-8632 or sbungard@cityofbrookings.org.
Project Address:
2500 Eastbrook Drive
Project Overview:
Proposing to add 6 bins for storage of clean soybean seed and a two (2) bin bulk delivery system.
Developer’s Timeline:
Scheduled for Planning Commission on September 4, 2018. Construction timeframe is to be
determined.
Zoning:
Industrial I-1R Restricted. The district is intended to provide for aesthetically pleasing industrial
development along major arterials and highly visible areas. The I-1R District requires site plan
review by the Planning Commission and approval by the City Council. The intensity and design
of the project is considered on a site specific basis. Bins are 44 feet in height and the district
allows structures up to 50 feet in height.
Platting:
Both lots are already platted. Lot 1 (Including Lot H-1) Block 2, & Lot 6, Block 2, Insbrook Park
Addition
Electrical Service Area:
Existing electrical is sufficient. Electrical substation is located to the south and dust will affect the
operation; however, this is not expected due to the clean nature of the product and closed bin
system.
Traffic & Emergency Access:
Streets and access is existing. No concerns.
Connectivity:
N/A
Stormwater:
Drainage plan may be needed prior to a building permit as approximately 4,000 sq. ft. of
impervious surface will be added. Jackie Lanning will do some research and make this
determination. The bins could be moved to an area that is already impervious so a drainage plan
would not be required.
Sidewalks:
N/A
City Utilities:
No concerns.
-2-
Assessments:
N/A
Detention:
Covered under Stormwater.
Landscaping:
Zoning Ordinance requires a minimum of 10 trees per acre to be placed in the front 50 feet of the
lot and 25 feet of the side/rear yard. In this case, the ordinance calls for 350 trees due to the
large parcel. The applicant may ask for a waiver through the approval process. There are
currently about 100 existing trees and a hedge on the property.
Staff supports fewer trees so long as they are of a larger variety with a minimum three (3) inch
caliper and strategically placed every 50 feet to provide a buffer from the I-29 corridor and
surrounding businesses to the north and west. The specific tree species may be determined at a
later date with approval of the Parks and Forestry Director.
Building Plans:
Engineered foundations will be required for bins.
Park Facilities and Trails Requirement – Residential Development:
N/A
TIF:
N/A
Additional Comments:
Development Review Team recommends approval of the project with the items noted above.
”Bring Your Dreams”
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-079,Version:1
Action on Resolution 18-079, a Resolution Accepting A Conveyance of Real Property in Nelson 5th
Addition to the City of Brookings, South Dakota.
Summary:
This resolution will authorize the City of Brookings to receive Lot 1 and Lot 2, Block 2 in the Nelson 5
th Addition from CD Properties for the purpose of a detention pond and lift station.
Background:
The City Engineering and Brookings Municipal Utility staff worked with CD Properties, LLC,
developers of the Reserve Addition, regarding the donation of Lot 1 and Lot 2, Block 2 in Nelson 5 th
Addition to the City of Brookings. The developer platted Lot 1 and 2, Block 2, for the purposes of a
detention pond adjoining the City’s detention pond and for a sanitary sewer lift station. The developer
met the requirements of the City and BMU regarding the work and staff is agreeable to the
acceptance of the lots.
Fiscal Impact:
There will be costs for mowing and BMU will incur costs to maintain the lift station.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
Plat map
City of Brookings Printed on 9/20/2018Page 1 of 1
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Resolution 18-079
A Resolution Accepting A Conveyance of Real Property in Nelson 5th Addition to
the City of Brookings, South Dakota
WHEREAS, CD Properties has conveyed certain real property to the City of Brookings,
South Dakota, consisting of a detention pond and lift station, to be used for public
purposes and specifically to provide a sanitary sewer lift station and additional detention
for drainage purposes in Nelson 5th Addition, said real property being described as
follows:
Lot One (1) and Lot Two (2) of Block Two (2) in Nelson 5
th Addition
to the City of Brookings, County of Brookings, State of South
Dakota, and
WHEREAS, the City Council recognizes the benefit the community will receive as a
result of the conveyance of this real property,
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council that the real
property described above is hereby accepted by the City of Brookings, South Dakota.
Passed and approved on the 25
th day of September, 2018.
CITY OF BROOKINGS
Keith Corbett, Mayor
ATTEST:
Shari L. Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-078,Version:1
Action on Resolution 18-078, A Resolution Setting Fees for Permitted Parking in Municipal Parking
Lots.
Summary:
The City is implementing a permit parking program for tenants in the downtown B-1 area. The City
will make available 10 parking stalls in the City’s 72-hour parking lot located on the west side of 3rd
Avenue between 4th Street and 5th Street. This resolution will set fees for the permit parking program.
Background:
The City received a request from a downtown tenant to consider implementing a downtown permit
parking program to allow vehicles to park in a City lot for a longer duration due to the limited
overnight street parking in the downtown area. Staff drafted a permit parking program which will be
made available to tenants in the B-1 area. The permit parking would allow a six month license for
$100 or annual for $180.
As a new program, the utilization will be monitored and adjusted according to demand. Initially, ten
parking stalls will be made available on the 3rd Avenue and 5th Street parking lot. Should the demand
warrant more stalls, staff can adjust available reserved parking stalls.
The permit parking program will be administered by the City Engineering Department. This
Resolution will set the fees for the parking permits.
Fiscal Impact:
The City will have initial costs of signage and vehicle tags and will receive revenue from the
downtown permit parking fees.
Recommendation:
Recommend approval of the resolution.
Attachments:
Resolution
Map
City of Brookings Printed on 9/19/2018Page 1 of 1
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Resolution 18-078
A Resolution Setting Fees for Permitted Parking in Municipal Parking Lots
Whereas the fines, fees, and procedures pertaining to services of the City of Brookings
shall be reviewed and revised; and
Whereas, the City would like to provide extended parking in designated parking spaces
in municipal parking lots by special permit.
Now, Therefore, Be It Resolved that the fees for Permitted Parking in Municipal Parking
Lots be $100 for a six-month permit and $180 for an annual permit.
Passed and approved this 25th day of September, 2018.
CITY OF BROOKINGS
________________________________
Keith Corbett, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk