HomeMy WebLinkAbout2018_06_26 CC PKTCity Council
City of Brookings
Meeting Agenda
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
Fax: (605) 692-6907
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, June 26, 2018
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion, unless a member of the
Council or City Manager requests an opportunity to address any given item. Items
removed from the Consent Agenda will be discussed at the beginning of the formal
items. Approval by the Council of the Consent Agenda items means that the
recommendation of the City Manager is approved along with the terms and conditions
described in the agenda supporting documentation.
3.A. Action to approve the agenda.
3.B.ID 2018-0301 Action to approve the June 12 and June 19, 2018 City Council Minutes.
6/12/2018 Minutes
6/19/2018 Minutes
Attachments:
4. Items removed from Consent Agenda.
Action: Motion to Approve, Request Public Comment, Roll Call
Page 1 City of Brookings
June 26, 2018City Council Meeting Agenda
5. Open Forum/Presentations/Reports:
5.A. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed. Items are typically scheduled for the end of the meeting; however, very brief
announcements or invitations will be allowed at this time.
5.B. SDSU Student Association Report.
6. Contracts/Change Orders:
6.A.RES 18-048 Action on Resolution 18-048, a Resolution Awarding Bids on 2018-10STI
LeFevre Drive Street Project.
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7. Ordinance First Readings:
No vote is taken on the first reading of an Ordinance. The title of the Ordinance is read
and the date for the public hearing is announced.
8. Public Hearings and Second Readings:
8.A.ID 2018-0255 Public Hearing and Action on a Temporary Liquor Application for the
Brookings Volunteer Fire Association Street Dance to be held in the 300
Block of 5th Street on July 21, 2018.
Legal NoticeAttachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.B.ID 2018-0256 Public Hearing and Action on a Temporary Liquor Application for
Downtown Brookings, Inc., to host a series of events for Downtown at
Sundown on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.)
on July 12, July 19, July 26, August 2, August 9, August 16, and August 23,
2018.
Legal NoticeAttachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
8.C.RES 18-047 Public Hearing and Action on Resolution 18-047, a Resolution Annexing
the North 340’ of the East 660’ Excluding the East 350’ and the East 440’
Excluding the East 350’ all in the SE1/4 SW1/4 of Section 2 Township 109
North Range 50 West in Brookings County, South Dakota.
Page 2 City of Brookings
June 26, 2018City Council Meeting Agenda
Resolution
Planning Commission Minutes 6/5/2018
City Council Notice
Planning Commission Notice
Annexation Area Map
Future Plan Use Map pg. 80
Annexation Priority Map pg.183
Urban Medium Intensity pg. 86
Annexation Map
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
9. Other Business:
9.A.RES 18-049 Action on Resolution 18-049, a Resolution providing financial commitment
for a Federal BUILD Grant to fund the development of the I-29 and 20th
Street South Interchange.
ResolutionAttachments:
Action: Motion to Approve, Request Public Comment, Roll Call
10. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any issue at a future meeting only.
Items cannot be added for action at this meeting. A motion and second is required
stating the issue, requested outcome, and time. A majority vote is required.
11. Adjourn.
Brookings City Council: Keith Corbett, Mayor, Mary Kidwiler, Deputy Mayor & Council Member
Council Members Patty Bacon, Dan Hansen, Ope Niemeyer, Holly Tilton Byrne, and Nick Wendell
Council Staff:
Paul Briseno, City Manager Steven Britzman, City Attorney Shari Thornes, City Clerk
View the City Council Meeting Live on the City Government Access Channel 9.
Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm
The complete City Council agenda packet is available on the city website: www.cityofbrookings.org
Assisted Listening Systems (ALS) are available upon request. Please contact Shari Thornes, Brookings City
Clerk, at (605)692-6281 or sthornes@cityofbrookings.org. If you require additional assistance, alternative formats,
and/or accessible locations consistent with the Americans with Disabilities Act, please contact Shari Thornes, City
ADA Coordinator, at (605)692-6281 at least three working days prior to the meeting.
Page 3 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0301,Version:1
Action to approve the June 12 and June 19, 2018 City Council Minutes.
Attachments:
6/12/2018 Minutes
6/19/2018 Minutes
City of Brookings Printed on 6/22/2018Page 1 of 1
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Brookings City Council
June 12, 2018 (unapproved)
The Brookings City Council held a meeting on Tuesday, June 12, 2018 at 6:00 p.m., at
City Hall with the following City Council members present: Mayor Keith Corbett, Council
Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick Wendell, Patty Bacon,
and Ope Niemeyer. City Manager Jeff Weldon, incoming City Manager Paul Briseno,
City Attorney Steve Britzman, and City Clerk Shari Thornes were also present.
6:00 PM Regular Meeting
Consent Agenda. A motion was made by Council Member Hansen, seconded by
Council Member Kidwiler, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and
Tilton Byrne.
3.A. Action to approve the agenda.
3.B. Action to approve the May 22, 2018 City Council Minutes.
3.C. Action on Resolution 18-044, a Resolution concerning Tax Incremental
District Number Seven Project Plan.
Resolution 18-044 - Resolution Concerning Tax Incremental District
Number Seven Project Plan
Whereas, the City of Brookings adopted Resolution No. 16-14, A Resolution Providing
for the Creation of Tax Incremental District Number Seven and Resolution No. 17-14, A
Resolution Approving Tax Incremental District Number Seven Project Plan, on February
11, 2014; and
Whereas, the Tax Incremental District Seven Project Plan included eligible project costs
of $7,355,000 which are sufficient to complete the improvements as outlined in the
Project Plan provided the project costs are re-allocated in accordance with SDCL 11-9-
14 to permit the City of Brookings to expend the eligible project costs; and
Whereas, eligible project costs of a Tax Increment Project Plan may be reallocated
during the five years from the creation of the TIF District as described in the Project
Plan.
Now, Therefore, It Is Hereby Resolved that the sum of $7,355,000 be allocated as
Discretionary Costs in Tax Incremental District Number Seven Project Plan to permit the
City of Brookings to expend the funds to complete the Project as set forth in the Project
Plan.
3.D. Action on Resolution 18-045, a Resolution revising the term of Promissory
Note for SDSU Performing Arts Center Financial Commitment.
Resolution 18-045 - A Resolution Revising the Term of Promissory Note for SDSU
Performing Arts Center Financial Commitment
Whereas, the City of Brookings and O. Dale Larson, of Brookings, executed a
Promissory Note on June 15, 2017, to provide financing for the City of Brookings’
financial commitment to the SDSU Performing Arts Center, and
Whereas, the parties to the above-described Promissory Note have agreed to modify
and revise the repayment schedule from Ten (10) years to Five (5) years,
Now, Therefore, Be It Resolved by the City of Brookings as follows:
1. The City of Brookings hereby determines the above-described Promissory Note
issued to Dale O. Larson shall be amended to reduce the repayment schedule from Ten
(10) years to Five (5) years; and
2. The City Manager, City Clerk and Finance Director are hereby authorized to execute
the revised Promissory Note on behalf of the City of Brookings.
3.E. Action on Resolution 18-046, a Resolution awarding a contract for the
installation of new playground equipment and surfacing off of the National Joint
Powers Alliance for the Parks & Recreation Dept. (Southside Park and Pioneer
Park).
Resolution 18-046 - Resolution Awarding a Contract for the Installation of New
Playground Equipment and Surfacing for Southside Park and Pioneer Park
Whereas, the City of Brookings has sought and received the following quote for
playground equipment, rubber tiled surfacing and installation from the National Joint
Powers Alliance – Little Tikes and Sof’Surfaces Contract and Crouch Recreation.
Company Playground Equipment, Surfacing & Installation: total amount of $254,029.55
The Parks capital budget for this expenditure is $255,000.
Now Therefore, Be It Resolved that the contract from Crouch Recreation in the amount
of $254,029.55 be accepted.
New Human Resources Director. Maggie Owens, new City Human Resources
Director, was introduced to the City Council and public.
New City Manager. Paul Briseno, new City Manager, was introduced to the public.
Mayor’s State of the City Address.Mayor Corbett presented his annual State of the
City Message.
“Let us not forget those who came before us as we look to the future!
The Veterans Memorial reminds me of all who have come before us and have given so
much to make Brookings what it is today. In addition to our Veterans, we need to
remember the leaders and community members who had the foresight to move
Brookings to the north from Medary to take advantage of the railroad. Additionally, we
are blessed to have so many who have given and continue to give of their time, talent,
and treasures.
The South Main Fire Station serves as a reminder that we must continue to look to and
plan for the future. It reminds me of all our great volunteers, in this case, the Fire
Department. Men and women who committed 10,550 hours this past year to train to
protect us and our property.
What would happen if we had a full-time fire department? We wouldn’t have 35-40
people showing up at each call, but we would have to add at least $2 million to the city’s
budget. Please thank these firefighters, police officers,and reserve members if you see
them. These great people help make Brookings grow.
Brookings County Workforce. On any given day there are between 500-1,000 job
openings in Brookings County. On May 9, 2018 there were 719 openings: 304 general
labor positions, 154 skilled positions, 98 professional positions, 96 retail/service
positions, 37 office positions, and 30 student/interns. One element needed for adding
workers is housing. Many workers can’t find housing they deem affordable, so they
don’t move to Brookings, they move away. New housing developments in Aurora and
Volga are helping with this concern.
Workforce Development.
Brookings Economic
Development Corporation
continues to work with
businesses coming to
Brookings as well as
expanding current
businesses. This past year,
21 new businesses opened
in Brookings with 16 current
businesses expanded.
Unemployment Rate. The
most recent unemployment
rate is 3.2%, a change from last year at this time of 2.8%. We are continuing to address
this.
Building Permits. The year 2016 was an outstanding year for building permits. In
December 2016, a large number of building permits were taken out for work to be
completed in 2017. There were 54 single-family homes, 10 townhouse units, and 22
apartment units constructed in 2017. As of the end of May 2018, there have been 130
building permits issued for a total of $14,835,655.60. The building permits breakdown
is: two apartments, 23 commercial, 26 new homes, and the remainder for remodeling
and adding additions to homes.
Gross Receipts Taxable Sales. Gross Revenue for Brookings continues to be the envy
of other communities. Dining places continues to be a dominate source of gross sales
tax for Brookings.
General Taxable
Sales. General
taxable sales for
2017: $18.7M for
construction (up
4.7%); $79.7M for
manufacturing (up
16.1%); $356.3M for
retail (down 0.7%);
and $99.5M for
services (up 7.8%).
Construction Taxable
Sales. If you know
people building, encourage them to have their building products delivered to Brookings,
or purchase their products locally.
Retail Taxable Sales. So far in 2018, retail taxable sales are up 0.3%. This is an area
we need to continue to work on.
We ended 2017 with sales
tax revenue being 3.56%
($229,026) over budget for
the first penny; 1.94%
($31,149) over budget for
the 25% second penny; and
2.42% ($117,605) over
budget for the 75% second
penny. As of the end of
May 2018, the first penny is
6.07% over last year at this
time. The 25% of the
second penny is 6.13% over
this time last year, and the
75% of the second penny is 6.08% over last year at this time. Sales revenue is up 2.1%
resulting in revenue slightly ahead of expenditures. Why does this matter? If you talk to
someone from another community, we have great parks, great streets, and protection
by law enforcement and fire departments. Brookings has the best of many things. If we
don’t have these sales tax dollars, a lot of these great things would have to stop. Thank
you for shopping local.
The third penny fund was .94% over last year and ended up 7.25% ($63,056) over
budget. The latest figures show the 3B revenue is up from last year-to-date by just less
than one percent.
What is so special about Brookings? There are so many great things about Brookings,
it could easily consume a full day speaking to all the great things about our home.
Population is 23,985, up 8.3% since the last census with an average 4-5% increase per
year. We have 8,429 households and an Aa3 Bond Rating. We have healthy, but not
excessive, reserves. The enterprise funds/businesses are well run. The best thing
about Brookings is the people. They are committed to Brookings.
Brookings is the #1 best place to live in SD – Niche, 2018, 2017, 2016. Brookings is the
#2 safest city in SD – Alarms, org 218. Brookings is the #2 best School District in SD –
Niche, 2017. Brookings is in the Top 10 Best Small Towns in America – Livability.
Brookings is one of the best cities for entrepreneurs – Livability / Entrepreneur, 2017.
Brookings is the #1 safest college town in America – Safewise. Brookings is the #1 best
and safest place to live in SD – Movoto.
Brookings is one of five micropolitans in the Heartland outperforming the nation by the
Walton Family Foundation (May 2018). The Walton Family Foundation said the
following about Brookings: “This location is home to street-savvy entrepreneurs, a highly
educated workforce, a university churning out graduates for local companies, academic
entrepreneurs establishing tech companies, access to early-stage risk capital,
bioscience firms, and advanced manufacturing operating in a networked ecosystem.”
What is special about Brookings? There are many elements that identify Brookings as
a special place. Here are are a few:
Dedicated and knowledgeable staff, department heads;
Commitment to strategic planning with the Capital Improvement Plan (CIP) &
Community Resource Plan (CRP), 5-year and 10-year;
Completion of the Comp Plan 2040;
Commitment to a balanced budget;
Brookings Market Space;
Vision Brookings; and
Strong and knowledgeable BEDC, CVB and Chamber.
Vision Brookings. A $258M commitment positioning Brookings for future growth and
development.
Brookings Economic Development Corporation. BEDC is operated by four individuals
who do so many things for our community; from workforce development, workforce
programs, business development, and entrepreneurial studies.
Convention Visitors Bureau. This staff of four supported 53 events in 2017, including 24
new events, with an average return-on-investment of $81.34. One event in particular
stands out. Downtown at Sundown. This event averaged 848 people per week, for a
total of 5,939 people over the 7 weeks. Sgt Rock, which will kick off DTSD this year, had
the highest attendance of 1,105.
Brookings Chamber of Commerce. Another great team of four individuals had a great
year hosting 21 ribbon cuttings, 18 open houses, the Business Expo, along with
Legislative and Candidate Forums, Leadership Brookings, and LEAD Seminars.
What else makes Brookings Special? The people. Whenever something needs to be
accomplished, we can be confident the community will show up and commit to the
project. The individuals who serve on the city’s volunteer boards, committees, and
commissions are just a few of those individuals.
With all the great things going on in Brookings, there are still opportunities to continue to
grow, while staying true to our mission: The city of Brookings is committed to providing
a high quality of life for its citizens and fostering a diverse economic base through
innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
Opportunities. It is not the City Council, nor city staff that make all things possible in
Brookings. It is the people of Brookings that make these opportunities happen.
Affordable Housing. The Affordable Housing Task Force report has been
completed and can be found on the City Website. The Task Force is working on
an RFP for a possible Affordable Housing Development.
Child/Adult Care. The availability of child and elder care continue to be an issue
which continues to hamper individuals from applying for jobs.
Workforce development/training. Workforce development and training is being
addressed by the BEDC and Vision Brookings Retail Growth. As the Walton
Foundation noted, one of the strengths of Brookings is continuing with
entrepreneurial growth. This is aided by the emphasis provided by BEDC and
Vision Brookings. Emphasis is being given to this topic in the middle school by
Jennifer Quail (BEDC), which has been expanded to the Boys & Girls Club too.
Retail Growth. This is where the sales tax strong growth stems from. The niche
shops downtown and Joann Fabrics provide a great draw for out-of-town
shoppers.
Continuing with the Entrepreneurial growth.
Continue Master Planning.
Interchange at 20th Street South and I-29. This interchange is crucial to keep our
community growing. We are missing out on growth for Brookings. A number of
workers live on the south side of Brookings and commute to the area east of the
interstate daily. There are Aurora Community members commuting to Brookings
on a daily basis. The location of our schools, and growing student population.
With an average of 11,058 vehicles per day traveling through the intersection of
6th St. and 22nd Ave., the demands on that intersection need to be addressed.
Continue commitment to Mental Health. Transitional Housing is one way, along
with the Mental Health Task Force. We must continue the discussion on mental
health in our community.
Campus and Community Relationship. Our strong campus-community working
relationship is envied by other communities.
Brookings Market Place (BMP). The BMP is moving forward and will be a
significant tax infusion to our community.
Comprehensive Economic Development Strategy. We must follow our strategy for
economic development and growth to survive and prosper. This is possible by following
these five elements of our strategy:
Smart and Balanced Growth. Informed decision making and thoughtful
processes are the guidepost for future growth and development.
Economic Prosperity. We must create household business and community
wealth.
Competitive Business Environment. Assemble the resources and amenities that
allow businesses to flourish.
High Quality Community. Create an environment and amenities that establish
the community as a “people destination.”
High Performance Community. Develop Brookings County and communities as
role models in all aspects of “community.”
Opportunities. Evolving economic growth and community improvement strategy.
Strategic coordination between Brookings County, Brookings School District, BEDC,
City of Brookings, and SDSU. We are missing a Welcome Center or Kiosk. We need
an RV Park; another opportunity presented for an individual to develop.
Celebration of Gratitude. Every day, thank those who have given and continue to give
of their time, talent, and treasures. I emphasized this in my presentation last year and
throughout the year whenever I visited with people. We have so much to be thankful for
in Brookings, that we need to continue to thank those who give so much of their time,
talent, and in many cases, treasures.
Thank you City Manager Jeff Weldon, staff, and departments, City Clerk Shari Thornes,
Laurie and Bonnie, Volunteer Board Members, BEDC, CVB, Chamber of Commerce,
Brookings citizens, and fellow Council Members. Without you, Brookings would not be
where it is today.”
Resolution 18-043. A motion was made by Council Member Kidwiler, seconded by
Council Member Hansen, that Resolution 18-043, a Resolution Amending Resolution
17-063 and Pertaining to the Terms of the Exchange of Real Property and Expenditure
of Funds for the Acquisition of Real Property for the City & County Government Center,
be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Hansen,
Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Ordinance 18-009. A public hearing was held on Ordinance 18-009, an Ordinance
rezoning the West 199’ of the East 451’, excluding the South 33’ of Lot 1, Block 1,
Christie Springs Addition from Residence R-1D Single-Family to Residence R-3
Apartment District (Fox Run Addition). A motion was made by Council Member Hansen,
seconded by Council Member Tilton Byrne, that Ordinance 18-009 be approved. The
motion carried by the following vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell,
Bacon, Tilton Byrne, and Corbett.
Preliminary Plat. A motion was made by Council Member Wendell, seconded by
Council Member Tilton Byrne, that the Preliminary Plat for Lots 1-15, Block 1; Lots 1-29,
Block 2; Lots 1-26, Block 3; Lots 1-33, Block 4; Tract 1 and Tract 2, all in Fox Run
Addition, be approved. The motion carried by the following vote: Yes: 7 - Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Ordinance 18-010. A public hearing was held on Ordinance 18-010, an Ordinance
rezoning the South 245’ of the West 246’ of the East 495’ of the SE ¼ of the SW ¼
Section 3-T109N-R50W within the Joint Jurisdiction Area (1002 West 32nd Street
South). A motion was made by Council Member Hansen, seconded by Council Member
Niemeyer, that Ordinance 18-010 be denied. The motion carried by the following vote:
Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Rental Housing Inspection Program. Discussion was held on the Rental Housing
Program. No action was taken.
Capital Improvement and Community Re-Investment Plans. The City Council
reviewed the 2019 Proposed Capital Improvement and Community
Re-Investment Plans.
Deputy Mayor Appointment. A motion was made by Council Member Hansen,
seconded by Council Member Niemeyer, to appoint Council Member Mary Kidwiler as
the Deputy Mayor, for a term expiring 5/1/2019. The motion carried by the following
vote: Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Council Member introduction of topics for future discussion. A motion was made
by Council Member Kidwiler, seconded by Council Member Wendell, to explore the
possibility of a 4-way stop sign at the intersection of 20th Ave. So. and 17th Ave. So., and
to refer this to the Traffic Safety Committee. The motion carried by the following vote:
Yes: 7 - Niemeyer, Hansen, Kidwiler, Wendell, Bacon, Tilton Byrne, and Corbett.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Kidwiler, to adjourn the meeting at 8:08 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
Brookings City Council
June 19, 2018 (unapproved)
The Brookings City Council held a special retreat on Tuesday, June 19, 2018 at 5:00
p.m., at the Dakota Nature Park with the following City Council members present: Mayor
Keith Corbett, Council Members Mary Kidwiler, Dan Hansen, Holly Tilton Byrne, Nick
Wendell, Patty Bacon, and Ope Niemeyer. City Attorney Steve Britzman, City Manager
Jeff Weldon, incoming City Manager Paul Briseno, and City Clerk Shari Thornes were
also present.
2018-2023 Strategic Plan. The City Council continued their discussion on the City
2018-2023 Strategic Plan. No action was taken.
Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, to adjourn the meeting at 7:15 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor
ATTEST:
Shari Thornes, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-048,Version:1
Action on Resolution 18-048, a Resolution Awarding Bids on 2018-10STI LeFevre Drive Street
Project.
Summary:
This resolution will award a contract for 2018-10STI LeFevre Drive Street Project to Timmons
Construction in the amount of $297,154.26.
Background:
This project is located on the LeFevre Drive culdesac and was designed by engineering consultant
Civil Design Inc. The project includes new storm sewer pipe and inlets, concrete pavement, striping,
erosion control and miscellaneous items. This project is the second phase of the LeFevre Drive
reconstruction project to improve the pavement and storm drainage system and has a November,
2018 completion date.
The bid letting was held for this project on Tuesday, June 19, 2018 and the City received the
following bids:
Timmons Construction, Inc., Brookings, SD:$297,154.26
Big-O-Concrete, LLC, Mitchell, SD:$352,375.90
BX Civil & Construction, Inc., Dell Rapids, SD:$445,283.40
The total low bid is approximately 15% lower than the engineer’s estimate of $352,784.50.
Fiscal Impact:
The City will enter into a contract with Timmons Construction, Inc. for the low bid amount of
$297,154.26.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
Map
City of Brookings Printed on 6/22/2018Page 1 of 1
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Resolution 18-048
Resolution Awarding Bids on Project 2018-10STI
LeFevre Drive Street Project
Whereas, the City of Brookings opened bids for the 2018-10STI LeFevre Drive Street
Project on Tuesday, June 19, 2018 at 1:30 pm at the Brookings City & County
Government Center; and
Whereas, the City of Brookings has received the following bids for the 2016-10STI
LeFevre Drive Street Project: Timmons Construction, Inc.: $297,154.26, Big-O-
Concrete: $352,375.90 and BX Civil & Construction, Inc.: $445,283.40.
Now Therefore, Be It Resolved that the low bid of $297,154.26 for Timmons
Construction, Inc. be accepted.
Passed and approved this 26th day of June, 2018.
CITY OF BROOKINGS
________________________________
Keith W. Corbett, Mayor
ATTEST:
_________________________
Shari Thornes, City Clerk
B rookings County, SD
Developed by
The Schneider Corpora tion
Date crea ted: 11/13/2017
Last Data U ploa ded: 11/10/2017 11:50:55 PM
403 ft
OverviewLegendBrookings CityLimitsCity LimitsTownship Bounda r ySections
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0255,Version:1
Public Hearing and Action on a Temporary Liquor Application for the Brookings Volunteer Fire
Association Street Dance to be held in the 300 Block of 5 th Street on July 21, 2018.
Summary:
The Brookings Volunteer Fire Association has applied for a Temporary Liquor License for a street
dance to be held in the 300 Block of 5th Street on July 21, 2018. All temporary alcohol licenses must
be approved by the City Council through use of a public hearing. All documents have been filed with
the City pertaining to insurance and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Legal Notice
City of Brookings Printed on 6/22/2018Page 1 of 1
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Public Hearing
Sale of Alcoholic Beverages
NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota,
will hold a public hearing at 6:00 p.m., Tuesday, June 26, 2018, in the Brookings City &
County Government Center, 520 Third Street, to consider an application for a temporary
liquor license to operate within the City of Brookings, South Dakota for the Brookings
Volunteer Firefighter’s Association Annual Fireman’s Dance to be held on July 21 in the
300 block of 5th Street. At which time and place all persons interested will be given a
full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 15th day of June, 2018.
Shari Thornes, City Clerk
Published time(s) at an approximate cost: $.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 2018-0256,Version:1
Public Hearing and Action on a Temporary Liquor Application for Downtown Brookings, Inc., to host a
series of events for Downtown at Sundown on the 300 Block of 5th Street (between 3rd Ave. and Main
Ave.) on July 12, July 19, July 26, August 2, August 9, August 16, and August 23, 2018.
Summary:
Downtown Brookings, Inc. has applied for a temporary liquor license to host Downtown at Sundown,
a Summer Music Concert Series with food and craft vendors and children’s activities, on the 300
Block of 5th Street (between 3rd Ave. and Main Ave.) on July 12, July 19, July 26, August 2, August 9,
August 16 and August 23, 2018. All documents have been filed with the City pertaining to insurance
and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Legal Notice
City of Brookings Printed on 6/22/2018Page 1 of 1
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Public Hearing
Sale of Alcoholic Beverages
NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota,
will hold a public hearing at 6:00 p.m., Tuesday, June 26, 2018, in the Brookings City &
County Government Center, 520 Third Street, to consider an application for a temporary
liquor license to operate within the City of Brookings, South Dakota to host a series of
events on the 300 Block of 5th Street (between 3rd Ave. and Main Ave.) on July 12, July
19, July 26, August 2, August 9, August 16 and August 23, 2018. At which time and
place all persons interested will be given a full, fair and complete hearing thereon.
Dated at Brookings, South Dakota, this 15th day of June, 2018.
Shari Thornes, City Clerk
Published time(s) at an approximate cost: $.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-047,Version:1
Public Hearing and Action on Resolution 18-047, a Resolution Annexing the North 340’ of the East
660’ Excluding the East 350’ and the East 440’ Excluding the East 350’ all in the SE1/4 SW1/4 of
Section 2 Township 109 North Range 50 West in Brookings County, South Dakota.
Summary:
The property owner, Darrick Wika, has petitioned the City to annex a portion of land for future
commercial development.
Background:
The property is located west of Main Avenue South between 26th Street South and 32nd Street South
and is contiguous to the City limits. The land is predominantly vacant except for one (1) shop
structure that was permitted through Brookings County. The property is shown on the Annexation
Priority Map in the 2040 Comprehensive Plan as Phase I or expected to occur in the short-term. The
applicant has also submitted a rezoning request to zone the land B-3 District, which was tabled by
the Planning Commission on June 5, 2018. The 2040 Comprehensive Plan shows this area as
Urban Medium Intensity (UMI) on the Future Land Use Map.
Findings of Fact:
1. The 2040 Comprehensive Plan supports the annexation of the property. The land is a logical
extension of the city limits.
2. The land is shown as Urban Medium Intensity in the 2040 Comprehensive Plan.
3. City services are available and can be extended to the property.
4. The site design and infrastructure requirements will be addressed at the time of
subdivision/development.
Planning Commission Recommendation:
The Planning Commission voted 8-0 to recommend approval of the annexation.
Attachments:
Resolution
Planning Commission Minutes 6/5/2018
City Council Notice
Planning Commission Notice
Annexation Map
Annexation Area Map
Future Land Use Map pg.80
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File #:RES 18-047,Version:1
Annexation Priority Map pg.183
Urban Medium Intensity pg. 86
City of Brookings Printed on 6/22/2018Page 2 of 2
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Resolution 18-047
Resolution Annexing the North 340 feet of the East 660 feet Excluding the
East 350 feet and the East 440 feet Excluding the East 350 feet all in the
SE1/4 SW 1/4 Section 2-T109N-R50W in Brookings County, South Dakota
Whereas, the City of Brookings is authorized pursuant to South Dakota Codified Law 9-4-1
to annex contiguous territory upon receipt of a written petition, describing said territory
sought to be annexed, signed by not less than three-fourths (3/4) of the legal voters and by
the owner or owners of not less than three-fourths (3/4) of the value of said territory; and
Whereas, the City of Brookings desires to annex the following described property, to wit:
the North 340 feet of the East 660 feet excluding the East 350 feet and the East 440 feet
excluding the East 350 feet all in the SE1/4 SW 1/4 Section 2-T109N-R50W in Brookings
County, South Dakota; and
Whereas, the aforesaid land is contiguous to the present boundaries of the City of
Brookings; and
Whereas, the City of Brookings has received a Petition for Annexation of Territory signed
by the owners of greater than three-fourths (3/4) of the value of the aforesaid property and
there being no legal voters residing in said territory.
Now Therefore, Be It Resolved by the City of Brookings, SD, that the property described
above is hereby annexed to the City of Brookings.
Dated this 26th day of June, 2018.
CITY OF BROOKINGS
___________________________
Keith W. Corbett, Mayor
ATTEST:
_______________________________
Shari Thornes, City Clerk
Planning Commission
Brookings, South Dakota
June 5, 2018
OFFICIAL MINUTES
Chairperson Greg Fargen called the regular meeting of the City Planning Commission
to order on Tuesday, June 5, 2018, at 5:30 PM in the Chambers Room #310 on the
third floor of the City & County Government Center. Members present were James
Drew, Charles Siver, Alan Johnson, Gregg Jorgenson, Lee Ann Pierce, Kristi Tornquist,
Eric Rasmussen, and Fargen. Tanner Aiken was absent. Also present were City
Planner Staci Bungard, Community Development Director Mike Struck, City Engineer
Jackie Lanning, Darrick and Elizabeth Wika, Andy Johnson, and others.
Item #5 – Darrick Wika has submitted a petition for the annexation of the North 340’ of
the East 660’ excluding the East 350’ and the East 440’ excluding the East 350’ all in
the SE1/4 SW1/4 of Section 2, Township 109 North, Range 50 West in Brookings
County, South Dakota.
(Rasmussen/Siver) Motion to approve the annexation request. All present voted aye.
MOTION CARRIED.
OFFICIAL SUMMARY
Item #5– This portion of land, being requested to be annexed, will be used for future
commercial development west of Main Avenue South between 26th Street South and
32nd Street South. The 2040 Comprehensive Plan shows this area as Urban Medium
Intensity on the Future Land Use Map. The Urban Medium Intensity District is
consistent with the B-3 Zoning.
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING UPON A PETITION FOR ANNEXATION
NOTICE IS HEREBY GIVEN That Darrick Wika has submitted a petition for
annexation of the following described real estate situated in Brookings County, South
Dakota, to wit:
The North 340’ of the East 660’ Excluding the East 350’ and the East 440’
Excluding the East 350’ all in the SE1/4 SW1/4 of Section 2 Township 109 North
Range 50 West in Brookings County South Dakota
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Council at 6:00 PM on Tuesday, June 26, 2018, in the Chambers Room on the third floor
of the Brookings City and County Government Center at 520 Third Street, Brookings,
South Dakota.
Any person interested may appear and be heard in this matter.
Dated this 15th day of June, 2018.
_________________________
Staci Bungard
City Planner
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING UPON A PETITION FOR ANNEXATION
NOTICE IS HEREBY GIVEN That Darrick Wika has submitted a petition for
annexation of the following described real estate situated in Brookings County, South
Dakota, to wit:
The North 340’ of the East 660’ Excluding the East 350’ and the East 440’
Excluding the East 350’ all in the SE1/4 SW1/4 of Section 2 Township 109 North
Range 50 West in Brookings County South Dakota
NOTICE IS FURTHER GIVEN That said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, June 5, 2018, in the Chambers Room on
the third floor of the Brookings City and County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 25th day of May, 2018.
_________________________
Staci Bungard
City Planner
470 AVE21 5 S T
2 0 T H S T S
MAIN AVE S26 T H ST S
COUNTY 7735 S T SHEATHER LN36 S T S
MA P L E D RLARKSPUR RIDGE DR36TH ST S
S 3 7 T H S T 3RD AVE SD E A N C TDAVID COVEASPEN AVEPINE AVEH I C K O RY S T
GOLDENROD TRL
MORNING GLORY DRUNKNOWNOAK LN
37 T H S T S
BL
U
E B
E
LL CIR
Annexation Area Map
²Legend
CityLimits
Annexation Area
80
BROOKINGS: A COMPREHENSIVE PLAN
FIGURE 3.5: Future Land Use Plan
183
9iMPLEMENTING THE PLAN
FIGURE 9.1: Annexation Priority Map
86
BROOKINGS: A COMPREHENSIVE PLAN
LAND USE:URBAN-MEDIUM (U-M)
DESCRIPTION:
·Vibrant, urban areas that draw customers and employees
from outside the immediate area. A mix of housing types
(see MDR), neighborhood and community commercial,
office, and service uses.
POTENTIAL ZONING:
·Single-Family Dwelling District; Townhouse District; Office
District; Local Retail District; Mixed Use Residential /
Business
INTENSITY (DU/A):
·7-12
USES:
A mix of complementary uses, including single-family
housings, multi-family housing, schools, mid-sized parks and
churches, commercial and mixed use. Amenities such as parks,
plazas and quality streetscapes should be more prevalent than
in U-L areas.
FORM:
A high-connectivity grid pattern expands viable locations
for commercial land uses, and allows multiple access points
and route choices between uses. As compared to U-L, U-M
encourages closer proximity between transportation, housing,
and shopping choices.
COMPATIBILITY:
Land uses and intensities should be integrated at a finer
grain than within the Urban—Low Intensity designation. As
compared to U-L areas, compatibility should be achieved
through increased attention to traffic circulation and parking,
site and building design, and on-site operations.
·Land uses are sometimes mixed vertically, resulting in
complementary and alternating times of use and the ability
to share parking areas.
·Different types of land use are positioned to create a
smooth internal transition from lower to higher intensity
uses; however, this transition happens over a shorter
distance than within the U-L designation.
·Larger commercial or office uses should cluster around
arterial streets.
·Smaller commercial uses are appropriate on any street
provided that a smooth transition in intensity of uses is
maintained.
PARKING:
·Accommodated off-street in private garages, driveways,
onstreet (limited) and surface parking lots.
·Parking facilities should manage storm water and be
screened from adjacent land uses.
21 5 S T MAIN AVE SAnnexation Map
²
Legend
Annexation Area
CityLimits 340'310'
90'
350'
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 18-049,Version:1
Action on Resolution 18-049, a Resolution providing financial commitment for a Federal BUILD Grant
to fund the development of the I-29 and 20th Street South Interchange.
Summary:
This resolution authorizes the City of Brookings’ financial participation of a Federal Build Grant known
as the Better Utilizing Investments to Leverage Development funding source. The proposed project
assists in obtaining City Councils goal of developing an interchange at I-29 and 20 th Street South.
Background:
The Brookings Economic Development Council with assistance from HDR and Banner requests a
local financial commitment for a BUILD grant due July 19th . The federal funding source was
developed to bridge funding gaps of economic projects that provide local or regional efforts. 2018
funding specifically targets rural projects and can provide no more than 80% of the project costs.
The proposal includes a three lane configuration with an estimated cost of $18 million. To meet the
necessary requirement of 20% local match a commitment of approximately $3.6 million is required.
Fiscal Impact:
The City’s share of the project is $3.6 million. The City is pledging a 20% match for the project.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
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Resolution 18-049
A Resolution Providing Financial Commitment for a Federal BUILD Grant to fund
the development of the I-29 and 20th Street South Interchange
Whereas, the City of Brookings supports the development of a I-29 and 20
th Street
South Interchange; and
Whereas, the City of Brookings is desirous in providing increased economic
development opportunities, connectivity and safety improvements; and
Whereas, the Federal Government has grant funds available through the Better Utilizing
Investments to Leverage Development (BUILD) Grant Program; and
Whereas, the City of Brookings will commit the necessary funds toward the local match
not to exceed $3.6 million or 20% of the total project cost; and
Whereas, the City of Brookings supports the Brookings Economic Development
Corporation’s application for the I-29 and 20
th Street South Interchange Project; and
Now, Therefore, Be It Resolved that the City Council of the City of Brookings financially
supports the described application for the I-29 and 20th Street South Interchange
Project.
Passed and approved this 26th day of July, 2018.
CITY OF BROOKINGS
____________________________
Keith W. Corbett, Mayor
ATTEST:
________________________
Shari Thornes, City Clerk