HomeMy WebLinkAboutUtilMinutes_2018_06_11Municipal Utilities Board June 11, 2018
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 11, 2018, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Pitts and President Harvey.
MINUTES
Minutes of the regular meeting held May 14, 2018 and the special meeting held May 29,
2018 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.60; A T & T, Telco Settlement, $978.69; ABM Manufacturing,
Supplies, $375.00; Accela, Software Support, $3,957.05; Ag First, Supp/LP, $85.68; Allegra,
Printed Supp, $1,455.93; AMP Electric, Labor/Supp, $363.29; Anixter, Supp, $762.00; Anixter,
Unreg Inventory, $1,490.09; Aramark, Supp, $264.12; Authorize.Net, Credit Card Processing
Fee, $151.95; Ball, Michelle, Janitorial Service, $200.00; Barger Construction, Equipment
Installation, $460.00; Barhite, Brooke, Travel, $50.14; Bluefin Pymt Systems, Credit Card
Processing Fee, $8,773.08; Border States Elec, Supp, $3,502.87; Border States Elec, Unreg Inv,
$512.39; Borns Group, Postage, $10,467.42; Bowes Construction, Asphalt, $1,247.41; Bridle
Estates, Sewer Charge Reim, $2,425.00; Brightstar Accessories Group, PCS Inv, $1,905.88;
Brookings Auto Mall, Vehicle Maint, $62.55; Brookings Credit Bureau, Delinq. Acct Collection,
$23.36; Brookings Municipal Utilities, Office Utility Bill, $60,634.95; Brookings Municipal
Utilities, Petty Cash, $30.00; Bruns, Brooke, Travel, $14.72; BSG Clearing Solutions, Telco
Settlement, $97.86; Carquest, Equip Maint, $159.80; CCH, Publication, $127.37; Central
Business, Supp, $1,032.20; Century Link, Tele Exp, $182.77; Chesterman Co, Bottled Water,
$24.00; City of Beresford, Utility Bill, $163.08; City of Brookings, 2017 Audit Fees, $4,660.00;
City of Brookings, Contract Fee, $7,657.71; City of Brookings, Landfill Fee, $889.00; City of
Vermillion, Utility Bill, $407.23; Core & Main, Supp, $165.36; Courtesy Plbg & Htg,
Repair/Supp, $92.20; Credit Collections Bureau, Delinq. Acct Collection, $621.35; Cronin
Communications, Consulting Service, $7,750.00; Culligan, Bottled Water, $48.25; Dakota
Supply Group, Supp, $40.00; Dave's Window Cleaning, Window Service, $133.00; DePauw,
Sean, Travel, $269.82; Dept of the Treasury, Fed Tax, $7,436.57; DHE, LLC, Maint Fee,
$1,139.22; Einspahr Auto Plaza, 2019 3/4 T 4x4 Pickup, $32,730.00; Fastenal, Supp, $2,510.54;
Fibercomm, Broadband Service, $532.39; Foerster Supply, Supp, $907.55; Fox Sports Net
North, Contract Fee, $7,502.09; Franz Reprographics, Maint/Supp, $7.95; Freeman, Harvey,
Travel, $122.40; General Repair Service, Repair/Supp, $515.11; George's Sanitation, Sanitation
Service, $60.00; Golden West Tech, Tech Support, $4,452.00; Goldfield Telecom, Unreg
Inventory, $4,601.65; Gray Television Group, Contract Fee, $5,103.00; Graybar Electric, Fiber
Cable, $3,736.87; Graybar Electric, Supp, $601.49; Hach Chemical, Supp, $801.11; H-D
Electric, Utility Bill, $236.08; Hillyard, Repair/Supp, $347.75; Hoffman-Townsend Post 74,
American Flag, $240.00; Hohn, Trevor, Travel, $404.32; Homestead Do It Center, Supp, $54.89;
I-29 Truck Stop, Repairs, $125.61; Imagination Branding, Uniforms, $34.69; Independent
Communication, Contract Fee, $3,572.10; Institute of Lutheran Theology, Conserve/Demand
Incentive, $240.00; Interstate All Battery Center, Supp, $88.00; Interstate Telecom, Tele Exp,
$1,779.03; I-State Truck Center, Vehicle Maint, $890.36; Jackrabbit Tire, Tires, $231.00; Johme,
Ashley, Travel, $98.69; Johnstone Supply, Supp, $99.06; Julius, Laura, Travel, $91.80; Karpen,
Nick, Travel, $183.12; KDLT TV, Contract Fee, $4,252.50; Knettel, Trever, Travel, $779.47;
Knutson, Jaclynn, Travel, $22.89; KPHR, Advertising, $720.00; Krier & Blain, Maint,
$3,245.21; Kurtz, Jeff, Advertising, $50.00; Laake, Aaron, Travel, $1,270.80; Larson, Renee,
Travel, $38.15; LECA, Telco Settlement, $3,376.00; Lewis Drug, Supp, $21.97; M & T Fire &
Safety, Supp, $64.50; Marker, Kyle, Conserve/Demand Incentive, $25.00; Marsh & McLennan
Agency, Sx City Contractor Bond Fee, $100.00; Martinez, Eduardo, Travel, $146.06; Martin's
Inc, Diesel/Oil, $1,473.81; Master Blaster, Maint/Supp, $724.15; Matheson Tri-Gas, Supp,
$139.82; Mathison, Julia, PCS Refund, $139.07; Mediacom, Broadband Service, $89.95;
Menards, Supp, $98.75; Menards, Supp, $47.31; Menards, Supp, $43.86; Merchant Job Training
& Safety, Training Materials, $550.00; Merchant Transact, Credit Card Proc Fee, $1,209.28;
Meyer, Steve, Travel, $151.75; Midamerican Energy, Utility Bill, $969.44; Midcontinent,
Contract Fee, $391.50; Midstates Flooring, Supp, $39.92; Midwest Glass, Repair/Supp, $701.14;
Missouri River Energy, Supplemental Power, $1,137,025.62; Missouri River Energy, WAPA
Allocation, $217,207.98; Missouri River Energy, Registration, $200.00; Moss Adams,
Consulting Service, $1,200.00; MyCoolCell, PCS Inv, $828.75; Nagel, Miranda, Travel, $65.40;
National Processing Co, Credit Card Proc Fee, $6,166.60; Nelson, Brian, Travel, $45.90; Nexstar
Broadcasting - DBA Kelo, Employment Advertising, $599.00; Nielson, Tony, Conserve/Demand
Incentive, $400.00; North West Rec, Utility Bill, $44.90; Obeslo, Kayla, Travel, $17.44; Office
Elements, Maint/Supp, $250.89; One Source-Background Check Co, Employee Verification,
$387.00; Opis Energy Group, Publication, $363.00; Otter Tail, Utility Bill, $162.25; P J Electric
& Equipment, Labor/Materials, $508.80; Peterson AC & Heating, Repairs/Supp, $446.00; Plains
Builders Exchange, Membership Dues, $1,238.00; Possail, Bailey, Travel, $24.53; Prussman
Contracting, Asphalt, $5,176.50; Prussman Contracting, Main Repair, $2,147.10; Reed, Lyle,
Gas, $105.46; Runnings, Supplies, $2,797.14; Sabre Industries, Structural Analysis, $3,750.00;
Schimelfenig, Cole, Travel, $15.81; Schoon's Pump N' Pak, Gas, $3,873.78; SD Dept of Health
Lab, Testing W-WW Samples, $382.00; SD Dept of Revenue, License & Titles, $42.40; SD
Treasurer, Sales/Excise Tax, $73,643.02; Servicemaster, Janitorial Service, $410.00; Sioux
Valley Energy, Utility Bill, $832.14; Sound Sensations, Light Bars, $1,867.48; Southeastern
Electric, Utility Bill, $803.24; Sprint, PCS Phone Service, $2,469.53; Sprint, PCS Service Fee,
$160,319.39; Sprint, PCS Inventory, $75,639.70; Sprint, PCS Accessories, $587.12; Stanwick,
Kylie, Travel, $346.16; Staples, Supp, $140.68; Star Energy, Utility Bill, $116.53; State of Iowa-
Treasurer, Sales Tax, $3,426.00; Stoltenburg, Audie, Travel, $197.84; Stripes by Todd, Asphalt
Patching, $212.99; Stuart C. Irby, Switchgear, $12,535.00; Sturdevant Auto, Supp, $270.52;
Stutelberg, Craig, Travel, $134.66; Swenson, Lance, Bit Sets, $32.96; Swenson, Lance, Travel,
$107.10; Swiftel Communications, Office Phone Bill, $126,189.98; Telecom Operations
Conference Showcase, Registration, $270.00; Tessier's Inc, HVAC Repair, $1,602.76; UPS
Store, Freight, $234.27; Thompson, Mark, Travel, $178.30; Thompson, Mark, Gas, $27.01;
Thompson, Ryan, Travel, $397.95; Top Notch Cleaning Service, Janitorial Service, $1,845.00;
Tott's Conoco, Tire Repair, $15.00; Tott's Conoco, Gas, $237.80; Tower Distribution, Contract
Fee, $329.59; Town & Country Shopper, Advertising, $300.00; UPS, Freight, $402.66; US
Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $67,978.59;
University Estates, Water Charge Reim, $3,510.00; USA Bluebook, Supp, $750.76; Vermeer
High Plains, Equip Maint, $513.29; Walsh, Debra, Travel, $173.90; Water Environment
Federation, Membership Dues, $155.00; Watertown Utilities, Utility Bill, $1,015.96; Wellmark
Blue Cross Blue Shield of SD, Benefit Plan Fee, $241.50; Wells Fargo, Deposit Tickets,
$224.36; Wesco, Supp, $208.00; Winter Inc, Gravel, $1,062.00; WIREX17, LLC, PCS
Inventory, $663.95; WW Tire, Equip Maint, $37.68; WWGoetsch Associates, Pump Repair,
$9,700.00; Xcel Energy/NSP, Utility Bill, $976.42.
The following are Utility/Telephone Refunds:
AAA Cabs, $84.30; Applebee's, $80.68; Avenue D Barbers, $36.04; Ballou, Edward/Amy,
$266.00; Barnard, Ashley, $60.98; Beebout, Katlyn, $47.04; Brodkorb, Nathaniel, $62.71; Bush,
Brittany, $111.80; Credit Collections Bureau, $55.74; Galbraith, Paul, $10.57; Heartwood
Homes, $50.71; Holt, Bret, $59.01; Hopkins, Ron/Debby, $60.24; Hulsebus, John, $35.47; Ikast,
G, $5.71; Iverson, Darrell, $26.73; Janke, Deana, $10.84; Koepke, Kathy, $14.54; Kosbau,
David, $162.58; Kratovil, Corbin, $19.53; Kuhlmann, Victoria, $115.70; Laska, Kristina,
$47.04; Lorenz, Edward, $49.17; Main, Justin, $30.00; Meyer, Janet, $251.75; Nordby, Lucas,
$41.67; Rentschler, Arthur, $60.74; Rice, Michael, $26.88; Roling, Ross, $157.90; Sachen,
Krista, $25.99; Schliinz, Calli, $197.75; Stanfield, Carla, $55.23; Tucker, Jeannie, $34.80;
Uckert, Patrick, $55.99; Volkmer, Brittany, $47.04; Western Estates, $79.31.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $213,682.76; Water, $110,747.98; Wastewater,
$91,704.00; Telephone, $523,315.41;
Retirement, $52,731.35; Social Security, $67,752.50; Insurance, $125,952.58; Deferred Comp,
$13,908.21;
Salary Changes: S. Stulken, $19.28; T. Harvey, $400.00; H. Olson, $23.47; B. Steffen, $23.56;
M. Vrchota, $29.15; K. Grovenburg, $13.41; L. Hutchinson, $10.65*; J. Johansen, $7,317.34; J.
Kor, $14.16; T. Reihe, $15.87*; C. Stutelberg, $3,422.29*;
New Employees: K. Bartels, $300.00; J. Knutson, $12.53*; M. Nagel, $12.53*; B. Possail,
$12.53*; A. Andersen, $16.60; R. Anderson, $11.65; B. Goulet, $16.60; A. Haberman, $20.75;
R. Lietz, $10.98; R. Raabe, $12.01; E. Slemin, $10.66; W. Davidson, $11.92; E. Sammons,
$12.40; A. Wakeman, $11.92; M. Beynon, $24.27; C. Honkomp, $11.31; R. Kruse, $21.00; M.
Redmond, $12.36; I. Rounds, $11.31; E. Tromp, $10.66;
*Plus commission
WASTEWATER RATE STUDY
Shawn Gaddie from AE2S Nexus gave a presentation on the cost of service analysis and
rate design study they recently completed. No action was taken.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
to discuss competitive service offerings, review communication from legal counsel about
pending litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
Harvey now absent.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Bartels that the following Resolution No. 15-18 be approved.
RESOLUTION NO. 15 - 18
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 11th day of June, 2018.
ATTEST:
_____________________________ _______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
AMENDMENTS TO THE WASTEWATER RULES AND REGULATIONS
Motion was made by Carruthers that the following Resolution No. 16-18 be approved.
RESOLUTION NO. 16 - 18
RESOLUTION AMENDING BROOKINGS MUNICIPAL UTILITIES
RULES AND REGULATIONS GOVERN THE WASTEWATER DEPARTMENT
WHEREAS the Rules and Regulations governing the Brookings Municipal
Wastewater Collection & Treatment Systems, including the Industrial Waste Pretreatment
System, were revised by Resolution No. 3-18 to ensure compliance with newly issued United
States Environmental Protection Agency (USEPA) guidelines; and
WHEREAS USEPA has developed additional guidance for Industrial Waste
Pretreatment Programs; and
WHEREAS the South Dakota Department of Environmental and Natural
Resources (SDDENR) made recommendations for changes to the Rules and Regulations
governing the Wastewater Utility; and
WHEREAS BMU has drafted proposed revisions to these Rules and Regulations
dated June 11, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Utilities Board Rules and Regulations governing the Wastewater Utility be
amended as shown on the attached proposed Rules and Regulations Governing the Wastewater
Utility dated June 11, 2018, and that this Resolution is to become effective upon SDDENR
notice of their approval.
Adopted this 11th day of June, 2018.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – 55 SINGLE PHASE ELECTRIC METERS
Motion was made by Carruthers that the following Resolution No. 17-18 be approved.
RESOLUTION NO. 17 - 18
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC METERS TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREA said property is as follows:
55 - Single Phase Electric Meters
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced propert y be declared surplus
equipment to be sold in accordance with the provision of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above miscellaneous Electric Meters at zero dollars.
Adopted this 11th day of June, 2018.
ATTEST:
________________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
DWDM EQUIPMENT – TELEPHONE DEPARTMENT
BASE BID OPTION 1 OPTION 2 OPTION 3
Infinera $188,272.00 $9,000.00 $38,432.00 $495,421.00
Telamon $260,517.92 $9,626.00 $54,994.00 $ -0-
OPTION 4 OPTION 5 OPTION 6
Infinera $173,231.00 $485,398.00 $51,466.00
Telamon $245,010.00 $ -0- $55,193.65
Motion was made by Carruthers, seconded by Hansen that the low bid be approved to
Infinera for DWDM Equipment, Base Bid plus Option 1 (Training) and Option 2 (Critical
Spares), in the amount of $235,704.00; and, that, after reviewing the contract for the above bid,
that the President of the Board and/or Executive Vice President/General Manager be authorized
to execute the approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing personnel matters. All members present voted in favor of the
motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President