HomeMy WebLinkAboutUtilMinutes_2018_05_14Municipal Utilities Board May 14, 2018
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 14, 2018, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen and Harvey. Absent: Pitts.
MINUTES
Minutes of the regular meeting held April 9, 2018 and the special meeting held April 23,
2018 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hanson, seconded by Carruthers to nominate Tim Harvey to
President of the Board, Carol Pitts to Vice President of the Board and Doug Carruthers to
Secretary of the Board and that nominations cease and a unanimous ballot be cast for Tim
Harvey for President of the Board, Carol Pitts for Vice President of the Board and Doug
Carruthers for Secretary of the Board. All members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
4Imprint Inc, Promotional Items, $342.91; 4Nu-Praxair Dist, Supplies, $13.02; A & B Finishing
& Repair, Labor/Supp, $191.48; A T & T, Telco Settlement, $815.55; ABM Equipment, Supp,
$375.00; Accela, Software Support, $3,953.05; Advance Auto Parts, Supp, $29.37; Advanced
Media Tech, Set Top Boxes, $8,917.10; AgFirst, Supp/LP, $1,354.30; AirWay Technologies,
BTS Equipment, $46,928.28; AirWay Technologies, Supp, $698.15; Allegra, Printed Supp,
$3,737.17; American Garage Door, Repairs/Supp, $95.85; Anixter, Unreg Inventory, $743.47;
AOSNC, Internet Access Cyber Security, $7,211.25; Appeara, Supp, $289.37; Aramark, Supp,
$396.18; Authorize.Net, Credit Card Processing, $144.00; B & B Manure, Sludge Removal,
$5,078.00; Badger Communications, Unreg Inv, $3,927.02; Ball, Michelle, Janitorial Service,
$250.00; Barhite, Brooke, Travel, $77.39; Barrett's Flooring, Bathroom Remodel, $2,795.83;
Bendix, Copier Maint, $5,440.33; Bluefin Payment Systems, Credit Card Proc Fee, $8,961.58;
Border States Elec, Supp, $2,431.81; Border States Elec, Unreg Inv, $6,213.15; Bowes
Construction, Asphalt, $358.05; Bridle Estates, Sewer Charge Reim, $2,400.00; Brookings Area
Chamber of Commerce, Registration, $99.00; Brookings Car Care, Maint, $110.44; Brookings
Credit Bureau, Delinq. Acct Collection, $151.11; Brookings Utilities, Office Utility Bill,
$59,528.85; Brookings Radio, Advertising, $2,205.00; Brookings Vision Center, Safety Glasses,
$90.00; Bruns, Brooke, Travel, $15.81; BSG Clearing Solutions, Telco Settlement, $71.56;
Buhls, Rug/Supp, $146.00; Builders First Source, Supp, $151.92; Buller Carpentry,
Labor/Materials, $1,450.00; Carquest, Equip Maint, $543.29; CCP Industries, Supp, $324.67;
Cenex Fleet Card, Gas, $418.68; Central Business, Supp, $939.01; Century Business Products,
Copier Maint, $1,243.40; Century Link, Tele Exp, $465.34; Century Link, Interconnections,
$10,864.56; Century Link, Telco Settlement, $269.33; Chesterman Co, Bottled Water, $142.00;
CHR Solutions, Barcode Software, $2,940.00; CHR Solutions, Software Maint, $2,203.25; City
of Beresford, Utility Bill, $159.33; City of Brookings, Contract Fee, $7,788.36; City of
Brookings, Landfill Fee, $116.55; City of Sergeant Bluff, Utility Bill, $268.60; City of
Vermillion, Utility Bill, $345.51; Codington Clark Elec, Utility Bill, $35.00; Comodo Group,
Software Certificates, $537.50; Connections, EAP Service, $1,470.00; Core & Main, Supp,
$3,508.05; Core & Main, Valve Box Cutter, $3,375.00; Counsel, Maint/Supp, $13.70; Courtesy
Plbg & Htg, Repair/Supp, $3,079.78; Credit Collections Bureau, Delinq. Acct Collection,
$280.01; Crescent Electric, Supp, $51.13; Culligan, Bottled Water, $155.25; Culligan, Bottled
Water, $44.50; Cutler Law Firm, Legal Service, $2,528.90; Dakota Service, Supp, $84.96;
Dakota Supply Group, Gate Valves, $30,202.34; Dakota Supply Group, Supp, $3,608.62; Dakota
Supply Group, Valve Boxes, $3,820.14; Dale's Alignment, Vehicle Maint, $82.40; Dave's
Window Cleaning, Window Service, $133.00; Davis Excavating, Snow Removal, $180.00;
DePauw, Sean, Travel, $115.00; Dept of the Treasury, Fed Tax, $5,941.93; DHE, Maint Fee,
$1,139.22; Digi-Key, Supp, $8.38; Directory Resources, Software Maint, $1,250.00; Ditch
Witch of SD, Equip Maint, $1,660.57; DPC Industries, Chemicals, $1,509.25; Earl May Seed &
Nursery, Supp, $99.97; Eco Water, Bottled Water, $191.20; Eide Bailly, Audit Fee, $4,800.00;
Einspahr Auto Plaza, 2018 3/4 Ton Crew Cab Pickup, $32,166.00; Elliott Equipment, Equip
Maint, $3,181.98; Empire Business Systems, Supp, $4,871.23; Eurofins Eaton Analytical,
Analysis, $864.00; Express Communications, Telco Settlement, $11,715.01; Farmers Implement,
Equip Maint, $97.70; Fastenal, Supp, $396.72; Fibercomm, Broadband Service, $530.25; First
Bank & Trust, Bond Pymt Series 2011, $36,481.04; First Bank & Trust, Interest Pymt Series
2006, $107,668.75; Flexible Pipe Tool, Camera Repair/Supp, $3,540.15; Foerster Supply, Supp,
$247.90; Foster, Bob, Travel, $87.90; Fox Sports Net North, Contract Fee, $7,693.79; Franz
Reprographics, Maint/Supp, $72.67; G & R Controls, Equip/Maint, $89.18; Gas 'N Mor, Supp,
$19.99; George's Sanitation, Sanitation Service, $60.00; Golden West Technologies, Tech
Support, $4,518.50; Goldfield Telecom, Supp, $1,869.06; Grainger, Supp, $145.88; Gray
Television Group, Contract Fee, $5,132.40; Graybar Electric, Supp, $398.59; Halgerson, Russ,
Travel, $417.96; Hawkins Inc, Chemicals, $1,675.22; H-D Electric, Utility Bill, $230.60;
Helsper, McCarty, & Rasmussen, PC, Legal Service, $630.00; Hibu Inc-West, Advertising,
$429.00; Homestead Do It Center, Supp, $158.34; Hometown Service, Vehicle Maint,
$1,292.33; Hydro-Klean, Manhole Rehabilitation, $25,000.00; Hy-Vee, Supp, $28.99; Hy-Vee,
Supp, $54.95; Illustratus, Supp, $81.48; Independent Communication, Contract Fee, $3,592.68;
Interstate Telecom, Tele Exp, $1,908.34; I-State Truck Center, Vehicle Maint, $292.26; JCL
Solutions, Supp, $186.93; Johansen, Jerad, Travel, $162.45; Johme, Ashley, Travel, $202.24;
Jones Pest Control, Pest Control, $50.00; Karpen, Nick, Travel, $192.39; KDLT TV, Contract
Fee, $4,277.00; KGP Logistics, Supp, $219.72; Kibble Equipment, Equip Maint, $214.67;
Knettel, Trever, Travel, $534.14; KPHR, Advertising, $720.00; Kruse, Dan, Travel, $61.20;
Laake, Aaron, Travel, $1,190.14; LECA, Telco Settlement, $3,376.00; Lewis Drug, Supp,
$47.93; Lone Star Telequip, Supp, $648.15; Lowe's, Supp, $908.68; M & T Fire & Safety, Supp,
$44.50; Mack, Scott, Travel, $652.28; Malloy Bearing Supply, Repairs/Supp, $2,323.05;
Martinez, Eduardo, Travel, $137.89; Martin's Inc, Diesel/Oil, $6,621.55; Master Blaster,
Maint/Supp, $44.02; Masterblaster, Pressure Washer, $6,921.90; Matheson Tri-Gas, Supp,
$276.94; MC2, UV Disinfection Supp, $309.34; Mediacom, Broadband Service, $89.95;
Menards-Sx City, Supp, $302.52; Menards-Sx Falls West, Supp, $146.56; Merchant Job
Training & Safety, Training Materials, $550.00; Merchant Transact, Credit Card Proc Fee,
$1,218.74; Meyer, Steve, Travel, $130.80; Mid South Telecom, Repairs/Supp, $131.10;
Midamerican Energy, Utility Bill, $1,016.61; Midcontinent, Broadband Service, $961.70;
Midcontinent, Contract Fee, $403.20; Midwest Alarm, Monitoring Service, $66.00; Milbank
Winwater Works, Water Tapping Saddles, $181.15; Minerva Networks, Annual Maint Support,
$38,721.00; Missouri River Energy, Supplemental Power, $1,155,872.97; Missouri River
Energy, WAPA Allocation, $188,383.67; Missouri River Energy, Registration, $100.00; Moss
Adams, Consulting Service, $1,700.00; MVTL Labs, Wastewater Analysis, $668.00;
MyCoolCell, PCS Inventory, $639.48; Nardini Fire Equipment, Fire Extinguisher/Maint,
$564.68; Nexstar Broadcasting, DBA Kelo, Employment Advertising, $599.00; Nielsen's,
Repair/Supp, $516.48; North West Rec, Utility Bill, $44.96; Northern Truck Equipment,
Equip/Maint, $5,455.00; Northwestern Energy, Natural Gas, $1,489.17; Nutter, Chris, Travel,
$45.90; Office Elements, Maint/Supp, $611.85; One Source-Background Check, Employee
Verification, $189.50; Otter Tail, Utility Bill, $113.15; Overhead Door, Repairs/Supp, $220.00;
Party Depot, Supp, $39.98; PassExpress, Advertising, $390.00; Patrick, Dan, Travel, $7.63;
Pearl Creek Investment, Real Estate Taxes, $5,046.00; Penning, Brett, Conserve/Demand
Incentive, $50.00; Pete Lien & Sons, Chemicals, $12,304.18; Power & Telephone Supply, Unreg
Inv, $3,590.70; Power Monitors, Supp, $152.24; Prairie Graphics, Supp/Uniforms, $525.96; Pro
Lube, Vehicle Maint, $73.00; Prussman Contracting, Asphalt Repair, $830.03; Purafil, Supp,
$2,422.40; Racarie Software, Subscription, $195.00; Ramos, Kristina, Travel, $5.12; Ron's Auto
Repair, Vehicle Maint, $387.40; Runnings, Supp, $3,374.01; Schimelfenig, Cole, Travel, $11.45;
Schoon's Pump N' Pak, Gas, $5,460.48; SD Dept of Health Lab, Testing W-WW Samples,
$425.00; SD Public Utilities, Gross Receipts Tax, $13,209.04; SD Retirement System, SDRS
Contribution, $45.00; SD Treasurer, Sales/Excise Tax, $78,468.40; SD Treasurer C I F,
Communication Impaired Fee, $4,034.60; SDN Communications, Circuit Lease, $80,666.02;
SDN Communications, Fiber Installation, $7,868.24; Servicemaster, Janitorial Service, $280.00;
SHI International, Computer Equip & Supp, $2,335.77; Sigma-Aldrich, Supp, $110.71; Sioux
Valley Energy, Dispatching Service, $660.00; Sioux Valley Energy, Utility Bill, $1,361.79;
Sioux Valley Environmental, Chemicals, $16,819.20; Sound Sensations, Light Bars, $434.80;
SD Newspaper Assoc, Employment Advertising, $476.46; Southeastern Electric, Utility Bill,
$714.92; Sprint, Demo Device, $195.00; Sprint, PCS Phone Service, $3,068.58; Sprint, PCS
Service Fee, $105,242.58; Sprint, PCS Inventory, $29,133.08; Sprint-Brookings, PCS
Accessories, $51.77; Sprint-Sioux Falls, PCS Accessories, $809.95; Stanwick, Kylie, Travel,
$548.94; Staples, Supp, $110.03; State of Iowa-Treasurer, Sales Tax, $3,426.00; Stemple, Lydia,
Conserve/Demand Incentive, $150.00; Stoltenburg, Audie, Travel, $367.37; Sturdevant Auto,
Supp, $1,259.73; Subway, Meeting Supp, $24.49; Swenson, Lance, Travel, $107.10; Swiftel
Communications, Office Phone Bill, $116,223.22; Synergy Power Group, Trailer, $39,009.89;
Tech Sales, Sampler Probe, $555.00; Terex Services, Equip Maint, $5,143.08; Optical Shop,
Safety Glasses, $300.00; UPS Store, Freight, $1,188.23; Tires Tires Tires, Tires, $860.00; Tott's
Conoco, Gas, $240.00; Tott's Conoco, Vehicle Maint, $34.95; Tower Distribution, Contract Fee,
$338.36; Town & Country Shopper, Advertising, $90.00; Travel Leaders, Air Fare, $623.00;
Turfguard Lawn Service, Weed Spraying, $484.50; Union County Elec, Utility Bill, $255.74;
UPS, Freight, $750.21; Universal Service Adm, USAC Contribution, $67,978.59; University
Estates, Water Charge Reim, $3,445.00; USA Bluebook, Supp, $2,595.27; Vantage Point,
Engineering Consulting, $417.50; Vermeer High Plains, Equip Maint, $888.68; Walsh, Debra,
Travel, $282.39; Water & Environmental Engineering Center, Analysis, $81.00; Watertown
Utilities, Utility Bill, $998.57; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee,
$241.50; WIREX17, PCS Inventory, $642.15; Workin.com, Employment Advertising, $277.00;
Xcel Energy/NSP, Utility Bill, $2,378.00; Xerox, Copier Maint, $317.06;
Agbaje, Abimbola, $76.99; Anderson, Don/Wanda, $73.58; Appletoft, Carlie, $144.16; Bach,
Billie, $70.71; Brehmer, Russell, $41.71; Brunsvig, Brooke, $16.82; Cummins, Mark, $56.86;
Den-Wil Inc, $4.62; Farm Bureau Financial Services- Brent R, $197.15; Fishback, James,
$52.86; Frank, Amber, $6.09; Fusion Developers, $81.56; Garnos, Sandra, $98.15; Gloden,
Adam, $27.11; Gorter, Richard, $162.75; Greenwald, Alissa, $71.32; Hartley, Richard, $108.01;
Hoang, Chris, $119.00; Houtman, George, $3.03; Innovation Village, $106.43; Johnson, Talia,
$63.47; Kepford, D, $3.69; King, Cathryn, $78.41; Lirette, Adam, $49.84; Maize Properties,
$124.31; Mohammed, Zaid, $62.86; Mosholder, Casandra, $111.28; Reimers, Robert, $7.19;
Reisetter, Bobbi, $35.09; Seelbinder, Grant, $13.79; Smither, Jacob, $49.84; Stewart, Adam,
$7.54; Tetzlaff, Kevin, $8,364.49; Van Sambeek, Ashley, $254.37; Walraven, Virgina, $27.02;
Webb, Megan, $395.37; Weisser, Dorothy, $96.92; Wieger, Steven, $9.28.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $180,774.74; Water, $100,693.16; Wastewater,
$80,911.00; Telephone, $493,043.69;
Retirement, $48,909.46; Social Security, $61,150.44; Insurance, $126,952.08; Deferred Comp,
$12,971.78;
Salary Changes: R. Goodwin, $10.65*; S. Kindt, $37.16; A. Laake, $5,088.24*; R. Murphy,
$13.37*; T. Bruna, $21.00;
New Employees: J. Lenards, $12.53*;
*Plus commission
DEPARTMENT REPORTS
Tom Richter, Swiftel Center Executive Director, presented an annual report review of
2017 with the Utility Board.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters. All members present voted in favor of
the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
first quarter 2018.
FINAL PAYMENT ON THE 2015 MANHOLE REHABILITATION PROJECT
Motion was made by Hansen that the following Resolution No. 12-18 be approved.
RESOLUTION NO. 12 - 18
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR 2015 MANHOLE REHABILITATION
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $25,000.00 to Hydro-Klean, LLC hereby be approved for the 2015
Manhole Rehabilitation Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 14th day of May, 2018.
ATTEST:
_________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
FIRST READING OF THE AMENDMENT TO WASTEWATER RULES AND REGS
Motion was made by Hansen, seconded by Carruthers to approve the first reading of the
proposed changes to the Wastewater Rules and Regulations. All members present voted in favor
of the motion.
SURPLUS EQUIPMENT TO BE DESTROYED
Motion was made by Carruthers that the following Resolution No. 13-18 be approved.
RESOLUTION NO. 13 - 18
RESOLUTION ORDERING DISPOSITION OF
SURPLUS TELEPHONE EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to
destroyed.
1 – HP Compac NW8440 and Dock Station
2 – Acer Monitors
1 – HP DL 160
1 – HP Laptop
141 – Set Top Boxes
1 - Kawasaki Generator KG2600B
2 – Radiodetection Locators
3 - Radiodetection Transmitters
Miscellaneous Hilti Concrete Bits
1 – 3hp Gas Water Pump
1 - Shop Vacuum
2 – Puregas Model 1500 Air Dryers
1 – Puregas Motor
1 – Puregas Model 550 Air Dryer
2 – Rockwell LPG Meters
1 – Floor Scrubber
29 – Residential ONT UPS’s
1 – E3-12C VDSL Unit
25 - Rectifiers for Base Station AC-DC Conversion
1 - Rectifier shelf for Base Station AC-DC Conversion
34 - Metrocell Cards for Base Stations
38- CDMA Radios for Base Stations
4 - Fan Tray Assemblies for Base Station Radios
2 - GPS Antennas
2 - Monitors
2 – Cables
1 – Manhole Tester
1 – Scanner
1 – Plane
1 – Internet Workstation
1 – HP Server
1 – Sharp AR286 Digital Copy Machine
1 – Plasma Screen & Soundbar
1 – Sprint Signage & Awning
1 – Sharp AL1661 Copier
1 – 2 Gallon Humidifier
Miscellaneous Network Equipment
1 - Laptop with Docking Station
1 – Desktop Computer
8 – Personal Computers
3 – Monitors
5 – Printers
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 14th day of May, 2018.
ATTEST:
_____________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAINS AND CONNECTION INTO
THE CITY SEWER SYSTEM – JACKRABBIT AVENUE AND 7TH STREET
Motion was made by Hansen, seconded by Carruthers that the application for extension
of sewer main and connection into the city sewer system on Jackrabbit Avenue and 7th Street –
Hillcrest Addition requested by South Dakota State University be approved. All members
present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 9, 2018, and presented at
this time for consideration and action.
TELEPHONE DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Midstates Print & Media Solutions $69,515.00
Liberty Press $62,987.00
Motion was made by Hansen, seconded by Carruthers that the following low bids be
approved: Liberty Press for the Telephone Directory Printing Services for the base bid plus
Option 5, 6, 8 and 9 in the amount of $62,987.00; and that, after reviewing the contract for the
above bid, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract document. All members present voted in favor of
the motion. A detailed bid tab is available at the BMU Office.
The following bids were opened and read at 1:30 p.m. on May 9, 2018, and presented at
this time for consideration and action.
VOIP EQUIPMENT – TELEPHONE DEPARTMENT
Goldfield Telecom $ 82,098.00
Graybar $156,637.62
The following bids were opened and read at 1:30 p.m. on May 10, 2018, and presented at
this time for consideration and action.
LTE HYBRID CABLE – TELEPHONE DEPARTMENT
Talley Inc. $77,132.89
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: Goldfield Telecom for the VOIP Equipment in the amount of $82,098.00; and Talley
Inc. for the LTE Hybrid Cable; and that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
2019 ¾ TON 4X4 HD CREW CAB PICKUP – ELECTRIC DEPARTMENT
2019 ¾ Ton Crew Cab Pickup
Einspahr Auto Plaza Item Price $35,230.00
Less Trade In -$2,500.00
Net Bid Total $32,730.00
Brookings Auto Mall Item Price $37,843.70
Less Trade In -$2,000.00
Net Bid Total $35,843.70
Motion was made by Carruthers, seconded by Hansen that the following low bid be
approved: Einspahr Auto Plaza for the 2019 ¾ Ton 4X4 HD Crew Cab Pickup in the amount of
$32,730.00; and that, after reviewing the contract for the above bid, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract document. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Carruthers that the following Resolution No. 14-18 be approved.
RESOLUTION NO. 14 - 18
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2002 Ford F-150 XLT Extended Cab Pickup
VIN #1FTRX18L82NB25034
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 14th day of May, 2018.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
DWDM TRANSPORT EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Hansen that authorization be given to
advertise for bids for the DWDM Transport Equipment for the Telephone Department. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
for the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President