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Municipal Utilities Board April 9, 2018
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 9, 2018, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and Peterson.
MINUTES
Minutes of the regular meeting held March 12, 2018, and the special meeting held March
26, 2018, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Carruthers that the following bills and claims be
approved. All members present voted in favor of the motion.
3M Company, Conserve/Demand Incentive, $3,065.34; 4Nu-Praxair Dist, Supplies, $11.48; A T
& T, Telco Settlement, $931.29; Accela, Software Support, $4,001.05; Advanced Media Tech,
Repairs/Supp, $311.50; Advanced Media Tech, Set Top Boxes, $3,214.00; A-I Computer
Solutions, Supp, $299.92; Allegra, Printed Supp, $1,329.29; Alliance Comm CoOp, PCS Access,
$22.10; AlphaMedia, Advertising, $1,500.00; AMP Electric, Labor/Supp, $1,746.62; Anixter,
Supp, $143.30; Appeara, Supp, $215.15; Aramark, Supp, $263.84; Authorize.Net, Credit Card
Processing Fee, $151.95; Auto Body Specialties, Supp, $7.90; AVI Systems, Board Room Tech,
$35,459.76; Badger Communications, Unreg Inventory, $418.02; Ball, John, Conserve/Demand
Incentive, $400.00; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $12.54;
Bendix, Copier Maint, $7,243.43; Best Choice Real Estate, Conserve/Demand Incentive,
$934.20; Blooston & Mordkofsky, Legal Service, $3,693.25; Bluefin Pymt Systems, Credit Card
Processing Fee, $9,360.60; Bob's Lock & Key, Lock Repair, $90.99; Border States Elec, Supp,
$12,796.51; Border States Elec, Unreg Inv, $3,356.71; Bridle Estates, Sewer Charge Reim,
$2,400.00; Brightstar Accessories Group, PCS Inventory, $928.71; Brookings Area Human
Resource, Membership, $180.00; Brookings Auto Mall, Vehicle Maint, $324.43; Brookings
Credit Bureau, Delinq. Acct Collection, $99.10; Brookings Municipal Utilities, Office Utility
Bill, $55,571.21; Brookings Radio, Advertising, $2,555.00; Bruns, Brooke, Travel, $14.17;
Buhls, Rug/Supp, $146.00; Calix, FTTP Access Equip, $37,840.42; Calix, Unreg Inv,
$30,852.64; Carquest, Equip Maint, $245.70; CDW Government, Supp, $164.83; Central
Business, Supp, $1,648.77; Century Business Products, Copier Maint, $777.67; Century Link,
Tele Exp, $418.50; Century Link, Interconnections, $11,348.56; Chesterman, Bottled Water,
$48.00; CHR Solutions, Hardware Maint, $949.00; Christenson, Cody, Travel, $409.33; City of
Brookings, Drug Screening, $252.00; City of Brookings, Contract Fee, $7,563.49; City of
Brookings, Landfill Fee, $61.32; City of Vermillion, Permit Fees, $62.50; City of Vermillion,
Utility Bill, $311.91; Climate Systems, HVAC Maint, $285.00; Core & Main, Fire Hydrants,
$31,675.65; Core & Main, Supp, $713.25; Creative Printing, Office Supp, $55.06; Credit
Collections Bureau, Delinq. Acct Collection, $523.63; Culligan, Bottled Water, $137.50;
Culligan, Bottled Water, $32.75; Dale's Alignment, Vehicle Maint, $741.38; Dave's Collision,
Vehicle Maint, $1,381.35; Dave's Window Cleaning, Window Service, $108.00; DePauw, Sean,
Travel, $111.73; Dept of the Treasury, Fed Tax, $5,935.24; Deutsch, Ron, Conserve/Demand
Incentive, $400.00; DexYP, Advertising, $68.50; DHE, LLC, Maint Fee, $1,139.22; DigiCert,
Software, $1,049.00; Digi-Key, Unreg Inv, $247.84; Ditch Witch of SD, Equip Maint, $591.28;
DPC Industries, Chemicals, $509.00; Eco Water, Bottled Water, $77.50; Eide Bailly, Audit Fee,
$42,000.00; Einspahr Auto Plaza, Vehicle Maint, $46.38; Ethanol Products, Chemicals,
$1,724.70; Fastenal, Supp, $426.12; Fed Ex, Freight, $63.67; Ferguson Waterworks, Meters,
$92,655.00; Ferguson Waterworks, Supp, $882.92; Fibercomm, Broadband Service, $532.08;
First Bank & Trust, Bond Pymt Series 2011, $36,231.04; Foerster Supply, Supp, $166.95; Fox
Sports Net North, Contract Fee, $7,629.89; George's Sanitation, Sanitation Service, $60.00;
Golden West Tech, Tech Support, $4,745.00; GP Auto, Truck Topper, $1,863.06; Grainger,
Supp, $63.06; Gray Television Group, Contract Fee, $5,077.80; Graybar Electric, Splitter
Modules, $10,119.74; Graybar Electric, Supp, $3,321.98; Graybar Electric, Unreg Inv, $575.00;
Graybar Electric, Wire, $9,688.00; Hamlin Building Center, Supp, $223.92; Hawkins Inc,
Chemicals, $1,675.22; H-D Electric, Utility Bill, $226.74; Healy Consulting, Wage Survey,
$6,000.00; Heier, Kevin, Conserve/Demand Incentive, $32.00; Hibu Inc-West, Advertising,
$425.36; Hillyard, Repair/Supp, $335.40; HJ Arnett Industries, Supp, $1,139.74; Homestead Do
It Center, Supp, $77.43; Iheartmedia, Advertising, $2,402.04; In Store Design Display, Supp,
$35.26; Independent Communication, Contract Fee, $3,554.46; Insight Direct USA,
Transceivers, $6,250.02; Interstate All Battery Center, Supp, $70.80; Interstate Telecom Coop,
Tele Exp, $1,937.83; Iowa HSEMD, Enhanced 911, $8,368.03; Jackrabbit Tire, Tires, $380.00;
Jensen, Kami, Travel, $71.40; Johme, Ashley, Travel, $90.47; KDLT TV, Contract Fee,
$4,231.50; Kibble Equipment, Equip Maint, $122.44; Knettel, Trever, Travel, $529.24;
Krogman, Katie, Travel, $118.31; KXLG-FM, Advertising, $2,500.00; Laake, Aaron, Travel,
$1,175.93; Langland Home Center, Repairs/Supp, $86.58; LECA, Telco Settlement, $3,376.00;
LSA, Directory Rates/Data, $58.14; M & T Fire & Safety, Supp, $287.00; Mahanke, Doug,
Travel, $892.60; Main Ave Properties, Conserve/Demand Incentive, $1,240.60; Martinez,
Eduardo, Travel, $152.06; Martin's Inc, Diesel/Oil, $1,850.87; MC2, Inc, UV Disinfection Supp,
$18,732.80; Mediacom, Broadband Service, $89.95; Menards-Sx City, Supp, $83.28; Menards-
Sx Falls West, Supp, $69.98; Merchant Transact, Credit Card Processing Fee, $1,273.66; Mid
South Telecom, Repairs/Supp, $87.48; Mid South Telecom, Unreg Inv, $232.68; Midamerican
Energy, Utility Bill, $1,408.21; Midcontinent, Broadband Service, $319.16; Midcontinent,
Contract Fee, $417.60; Midwest Alarm, Monitoring Service, $93.00; Midwest Communications,
Advertising, $2,574.00; Midwest Glass, Door Installation, $1,243.00; Midwest Pest Control, Pest
Control, $180.00; Milbank Winwater Works, Pressure Regulators, $1,171.10; Milbank Winwater
Works, Stiffeners, $4,819.55; Milbank Winwater Works, Water Tapping Saddles, $3,327.20;
Millborn Seeds, Conserve/Demand Incentive, $11,030.00; Missouri River Energy Services,
Supplemental Power, $1,218,080.92; Missouri River Energy Services, WAPA Allocation,
$192,741.80; MMUA, SafetyTraining, $5,712.50; MVTL Labs, Wastewater Analysis, $816.00;
Napa Auto Parts, Supp, $135.32; National Processing, Credit Card Proc Fee, $5,527.37;
Nielsen's, Repair/Supp, $394.25; Nielson, Brandi, Travel, $106.82; North West Rec, Utility Bill,
$44.62; Northwestern Energy, Natural Gas, $995.60; Northwestern Power, Equip/Maint,
$976.33; Office Elements, Maint/Supp, $219.56; Olson, Heather, Travel, $71.40; One Source-
Background Check, Employee Verification, $230.00; Otter Tail, Utility Bill, $125.96;
PassExpress, Advertising, $420.00; Pete Lien & Sons, Chemicals, $4,020.86; Powell
Broadcasting, Advertising, $3,000.00; Power & Telephone Supply, Unreg Inv, $128,612.40;
Preferred Woodwork, Display Cabinet, $997.89; Pro Lube, Vehicle Maint, $70.00; Prostrollo
Motor, Equip/Maint, $218.57; Puregas, Air Compressor, $10,190.25; Ramos, Kristina, Travel,
$6.43; Reihe, Tara, Travel, $142.83; Runnings, Supp, $2,226.82; Schoon's Pump N' Pak, Gas,
$2,976.89; SD DENR, Certification, $6.00; SD Dept of Health Lab, Testing W-WW Samples,
$481.00; SD Retirement System, SDRS Contribution, $45.00; SD Treasurer, Sales/Excise Tax,
$70,645.07; SDN Communications, Circuit Lease, $73,057.07; SDSU Economics, Job Fair
Registration, $125.00; Servicemaster, Janitorial Service, $280.00; SHI International, Computer
Equip & Supp, $771.35; Siekmann, Jane, Travel, $84.45; Sioux Falls Utilities, Utility Bill,
$607.53; Sioux Valley Energy, Utility Bill, $1,299.41; SolarWinds, Maint Renewal, $106.00; SD
Newspaper Assoc, Employment Advertising, $1,045.50; Southeastern Electric, Utility Bill,
$710.54; Sprint, PCS Phone Service, $3,628.36; Sprint, PCS Inventory, $88,365.09; Sprint, PCS
Accessories, $98.95; Stanwick, Kylie, Travel, $313.46; State of Iowa-Treasurer, Sales Tax,
$3,702.29; Steffen, Bryce, CDL License, $35.00; Stoltenburg, Audie, Travel, $469.33; Stuart C.
Irby, Supp, $2,187.43; Sturdevant Auto, Supp, $303.19; Subway, Meeting Supp, $57.00;
Swanson, Todd, Travel, $30.60; Swiftel Communications, Office Phone Bill, $116,187.87;
Swoboda, Rick, Travel, $172.80; TB Partnership, Conserve/Demand Incentive, $355.50;
Tessier's, Trailer Repair, $1,308.37; Test Point Medical, Drug Screening, $40.00; UPS Store,
Freight, $553.63; Thompson, Ryan, Travel, $30.60; Tott's Conoco, Engine Repair, $5,843.70;
Tott's Conoco, Gas, $263.30; Tower Distribution, Contract Fee, $335.43; Town & Country
Shopper, Advertising, $90.00; Townsquare Media, Advertising, $2,849.00; U.S. Bank National
Association, 2012 SRF Loan Pymt, $397,335.98; Union County Elec, Utility Bill, $235.43; UPS,
Freight, $329.75; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $72,720.80; University Estates, Water Charge Reim, $3,445.00; US Postmaster,
Postage, $300.00; VanderWal, Todd, Travel, $15.30; Vermillion Technologies, Software,
$458.25; Walsh, Debra, Travel, $282.39; Water & Environmental Engineering Center, Analysis,
$124.00; Watertown Utilities, Utility Bill, $932.26; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $241.50; Wesco, Meters, $15,295.00; Wesco, Supp, $5,343.01; Wesco, Wire,
$19,932.04; Xcel Energy/NSP, Utility Bill, $2,692.64; Xerox, Copier Maint, $235.05.
The following are Telephone/Utility Refunds:
Beckwith, Spencer, $56.16; Crain, David, $50.34; Crockett, Michael, $159.70; Eyer, Courtney,
$78.33; Goings, Amanda, $73.97; Hartung, Harold, $162.37; Opel Properties, $32.34; Powers,
David, $23.34; Quality Lenders, $7.61; Sander, Duane, $69.76; Snell, Aubrey, $2.21; White,
Anthony, $10.40.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $192,478.98; Water, $99,482.77; Wastewater,
$84,423.46; Telephone, $507,982.53; Retirement, $50,733.77; Social Security, $63,417.91;
Insurance, $128,429.58; Deferred Comp, $13,340.86;
Salary Changes: C. Anderson, $18.88; A. Christy, $10.65*; L. Parks, $10.65*; K. Stanwick,
$3,997.80; L. Thompson, $10.65*; C. Vu, $10.65*; C. Zediker, $14.20*; D. Denison, $20.76; L.
Mutchler, $33.64; B. Pedersen, $35.42; T. Smith, $30.74; A. Zaug, $22.86.
*Plus commission
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation, personnel and contractual matters. All members present voted
in favor of the motion.
The Board reconvened in open session.
SCHOLARSHIP PROGRAM AMENDMENT
Motion was made by Carruthers that the following Resolution No. 8-18 be approved.
RESOLUTION NO. 8 - 18
RESOLUTION AMENDING RESOLUTION NO. 43-91 ESTABLISHING
BROOKINGS MUNICIPAL UTILITIES SCHOLARSHIP PROGRAM
WHEREAS the economic health and welfare of the City of Brookings will be
strengthened if individuals are encouraged to seek higher education or vocational education and
return to or remain in the Brookings, South Dakota area for employment rather than leaving the
area or the state of South Dakota; and
WHEREAS South Dakota State University is located in Brookings, South
Dakota; and
WHEREAS SDCL 9-39-19 allows the Municipal Utilities Board to take such
steps that are necessary for the proper and efficient operation of the utility; and
WHEREAS the establishment of a scholarship program and the promotion of
educational opportunities in the Brookings, South Dakota area are a direct promotion of the
Brookings Municipal Utilities and will result in the proper and efficient operation of the utilities
in the future.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the original paragraph of Resolution 43-91, Section 1, be amended to read as follows:
SECTION 1. An annual scholarship fund consisting of three $1,000 scholarships
is hereby established. The fund shall provide scholarships to enable students graduating
from Brookings High School to attend a higher educational institution or
vocational/technical school in South Dakota. The minimum criteria for award of the
scholarships is that the student must be a graduate of Brookings High School in the year
the scholarship is awarded, must have a minimum of a “C” grade average; student’s class
rank must be in the upper half of the graduating class; the student must demonstrate
previous involvement in community services activities; the student must demonstrate
involvement in school activities and the student must provide three letters of support, one
from a teacher, another from a neighbor or friend, and a third from a community leader or
volunteer. Such other criteria may be established by the Brookings Municipal Utilities
Board at its discretion. Monies in the fund shall be distributed under such rules and
conditions as may be further established from time to time by this Board. The General
Manager of the Brookings Municipal Utilities is hereby directed to prepare and submit to
this Board for approval a list of application requirements and procedural details.
BE IT FURTHER RESOLVED that the original paragraph of Resolution 43-91,
Section 2 and Section 3, be eliminated in its entirety.
Adopted this 9th day of April, 2018.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
MODIFY SCHOLARSHIP PROGRAM CRITERIA
Motion was made by Harvey, seconded by Pitts to approve the BMU Scholarship
Program Criteria as presented. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – GRASSHOPPER MOWER & ACCESS EQUIPMENT ONTs
Motion was made by Carruthers that the following Resolution No. 9-18 be approved.
RESOLUTION NO. 9 - 18
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
98 – Model 711 ONT cards
27 – Model 711GX ONT cards
2015 Grasshopper 729T Mower with 61” Deck
(Serial #6542802)
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 9th day of April, 2018.
ATTEST:
_______________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
LAND RENTAL – EAST WELL FIELD
Motion was made by Harvey that the following Resolution No. 10-18 be approved.
RESOLUTION NO. 10 - 18
RESOLUTION TO LEASE REAL PROPERTY
(145+ ACRES FIELD HAY/GRASSLAND)
TO PRIVATE PERSON
BE IT RESOLVED by the Brookings Municipal Utilities Board that the
Brookings Municipal Utilities intends to enter into a Lease with DAVE ROCHEL for a period of
three (3) years, commencing on May 1, 2018, ending on April 30, 2021, and pertaining to the
following described property:
Approximately 145 acres in a portion of the Northeast Quarter (NE ¼) of Section Thirty-
two (32), and a portion of the Northwest Quarter (NW ¼) of Section Thirty-three (33),
Aurora Township in Brookings County, South Dakota.
The Lease will be an amount of Seventeen Thousand Six Hundred Thirty Two Dollars
($17,632.00) per year, payable on August 1, 2018. The following two years to be paid on the
same date as stated above.
Adopted this 9th day of April, 2018.
ATTEST:
____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – CHRISTINE AVENUE AND WHITETAIL TRAIL
DRIVE – RESERVE SECOND ADDITION
Motion was made by Pitts, seconded by Harvey that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by CD Properties
for Christine Avenue and Whitetail Trail Drive - Reserve Second Addition be approved. All
members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 3, 2018, and presented at
this time for consideration and action.
LED LUMINAIRES/RESIDENTIAL ROADWAY – ELECTRIC DEPARTMENT
Wesco $127,120.00
Border States $132,800.00
Resco $130,360.00
24’ ALUMINUM ST LIGHT POLES WITH 4’ MAST ARMS –
ELECTRIC DEPARTMENT
Border States (Valmont) $120,960.00
Border States (P & K) $141,600.00
Irby $117,840.00
Resco $117,763.20
Graybar $135,600.00
Wesco $124,080.00
Motion was made by Harvey, seconded by Hansen that the following low bids be
approved: Wesco, LED Luminaires, $127,120.00; Resco, 240 - 24’ Aluminum Street Light Poles
with 4’ Mast Arms, $117,763.20; and that, after reviewing the contracts for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
RESOLUTION OF COMMENDATION
Motion was made by Carruthers that the following Resolution No. 11-18 be approved.
RESOLUTION NO. 11 - 18
RESOLUTION OF COMMENDATION
WHEREAS Dave Peterson has served as a member of the Brookings Municipal
Utilities Board since August, 2005, giving generously of his time and efforts.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby express to:
DAVE PETERSON
the sincere thanks and commendation of the Utilities Board on behalf of all the citizens of
Brookings for faithfully and ably serving as a member of the Brookings Municipal Utilities
Board.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Brookings to be affixed this 9th day of April, 2018.
ATTEST:
___________________________ ___________________________
Carol Pitts, Secretary Tim Harvey, Vice President
The motion was seconded by Harvey. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Harvey to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
CARRUTHERS NOW ABSENT
COMMUNICATIONS AND BUSINESS DEVELOPMENT MANAGER
Motion was made by Harvey, seconded by Pitts to establish a new position,
Communications and Business Development Manager. All members present voted in favor of
the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President