HomeMy WebLinkAboutUtilMinutes_2018_01_08Municipal Utilities Board January 8, 2018
City of Brookings
The Department Managers gave an overview of 2017 highlights in their respective
departments at 12:00 p.m. on January 8, 2018.
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 8, 2018, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey, Peterson and Pitts.
MINUTES
Minutes of the regular meeting held December 11, 2017 and the special meeting held
Friday, December 22, 2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.30; A T & T, Telco Settlement, $963.21; Advanced Engineering
& Environmental Service, Engineering Services, $196.00; Ag First, Supplies/LP, $35.68;
Allegra, Printed Supplies, $2,000.51; AlphaMedia, Advertising, $1,500.00; Amino Tech,
Support Agreement, $2,625.00; Anderson, Audrey, Travel, $5.89; Anixter, Unreg Inventory,
$1,631.66; Appeara, Supplies, $172.64; Approved Networks, Transceivers, $8,511.41; Aramark,
Supplies, $171.76; Authorize.Net, Credit Card Processing Fee, $145.35; B & B Manure Inc,
Sludge Removal, $3,017.00; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel,
$27.39; Bendix, Copier Maint, $4,012.05; BHS Band Boosters, Directory Delivery, $6,057.15;
Bierschbach Equip, Equip Maint, $463.20; Blooston & Mordkofsky, Legal Service, $6,183.50;
Bluefin Payment Systems, Credit Card Processing Fee, $6,959.09; BMU Coffee Fund, Coffee
Fund Compensation, $1,031.04; Bob's Lock & Key, Lock/Key Service, $66.00; Border States
Elec, Supp, $321.42; Border States Elec, Unreg Inv, $1,762.72; Boy Scouts of America Troop 5,
Directory Delivery, $1,430.00; Bridle Estates, Sewer Charge Reim, $2,400.00; Brightstar
Accessories Group, PCS Inv, $3,953.05; Brookings Credit Bureau, Delinq. Acct Collection,
$121.53; Brookings Engraving, Signs/Engraving, $68.25; Brookings Municipal Utilities, Office
Utility Bill, $53,679.57; Brookings Vision Center, Safety Glasses, $175.00; Bruns, Brooke,
Travel, $33.71; Building Sprinkler, Repairs, $724.00; BX Civil & Construction, 6th St Main
Replacement, $79,722.71; Carquest, Equip Maint, $188.88; Carus Corp, Chemicals, $2,058.00;
CDW Government, Supp, $157.35; Cenex Fleet Card, Gas, $191.92; Central Business, Supp,
$323.83; Century Business Products, Copier Maint, $523.72; Century Link, Tele Exp, $492.96;
Century Link, Interconnections, $11,426.33; Century Link, Telco Settlement, $272.22; Ciarcia,
Marco, Conserve/Demand Incentive, $150.00; City of Brookings, Drug Screening, $78.00; City
of Brookings, Contract Fee, $7,271.87; City of Vermillion, Utility Bill, $336.10; Claritus,
Service Agreement, $807.23; Clites Electric, Labor/Supp, $2,382.66; Courtesy Plbg & Htg,
Repair/Supp, $104.95; Culligan, Bottled Water, $92.50; Culligan, Bottled Water, $32.75; Dakota
Service & Repair, Supp, $376.92; Dakota Supply Group, Innerduct, $19,188.83; Dave's
Collision, Vehicle Maint, $74.40; Dave's Window Cleaning, Window Service, $108.00;
DePauw, Sean, Travel, $121.45; Dept of the Treasury, Federal Tax, $5,899.02; Design 1,
Engineering Consulting, $1,980.00; Detection Instruments, Calibration, $201.89; DHE, LLC,
Maint Fee, $1,139.22; DPC Industries, Chemicals, $509.00; Eco Water, Softener Service,
$54.00; Einspahr Auto Plaza, Vehicle Maint, $90.90; Fastenal, Supp, $1,629.79; Ferguson
Waterworks, Supp, $1,422.40; Fibercomm, Broadband Service, $3,858.07; First Bank & Trust,
Bond Pymt Series 2011, $36,231.05; Five-Star Awards & More, Supp, $47.20; Foerster Supply,
Supp, $1,092.50; Fox Sports Net North, Contract Fee, $6,997.88; Frontier Precision, Software
Maint, $780.00; G & R Controls, Equip Maint, $776.53; Genband US, Support Renewal,
$77,865.00; George's Pizza, Employee Appreciation, $65.75; George's Sanitation, Sanitation
Service, $60.00; Geringer, Ardis, Conserve/Demand Incentive, $175.00; Grainger, Supp,
$667.54; Graybar Electric, Supp, $198.71; Graybar Electric, Unreg Inv, $2,038.73; Hach
Chemical, Supp, $94.92; HDR Inc, Engineering Service, $2,815.00; Helsper, McCarty, &
Rasmussen, PC, Legal Service, $800.00; Hibu Inc-West, Advertising, $415.00; Hillyard,
Repair/Supp, $420.60; Homestead Do It Center, Supp, $145.59; Hometown Service,
Repair/Tires, $37.56; Hy-Vee, Supp, $39.68; Iheartmedia, Advertising, $1,120.08; Illustratus,
Supp, $122.22; Imagination Branding, Supp, $266.56; Independent Communication, Contract
Fee, $2,862.00; Interstate Telecom, Tele Exp, $1,831.64; Iowa HSEMD, Enhanced 911,
$8,413.54; Jackrabbit Tire, Equip Maint, $28.50; Jensen, Jacob, Travel, $45.90; Johansen, Jerad,
Travel, $115.20; Johme, Ashley, Travel, $94.70; Kabris, Curt, Travel, $161.70; Karpen, Nick,
Travel, $156.22; KDLT TV, Contract Fee, $3,040.88; Kibble Equipment, Equip Maint, $101.84;
Krier & Blain, Maint, $255.00; Kruse, Dan, Cable/Face Plates, $94.69; KXLG-FM, Advertising,
$2,500.00; Laake, Aaron, Travel, $756.91; Larson, Jack, Travel, $15.30; LECA, Telco
Settlement, $3,096.00; LECA, Assessment, $3,927.00; Liberty Press, Phone Books/Postage,
$70,824.16; Lounsbery, Jeff, Travel, $23.86; M & T Fire & Safety, Supp, $136.00; Mack, Scott,
Travel, $3,133.13; Mailway Printers, Advertising, $6,264.00; Martinez, Eduardo, Travel,
$120.92; Martin's Inc, Diesel/Oil, $1,178.93; Matheson Tri-Gas, Supp, $112.69; Melby, Paul,
Consulting Service, $192.50; Menards-Watertown, Supp, $68.78; Merchant Job Training &
Safety, Training Materials, $550.00; Merchant Transact, Credit Card Processing Fee, $988.87;
Mid South Telecom, Unreg Inv, $938.67; Midamerican Energy, Utility Bill, $849.07;
Midcontinent, Broadband Service, $877.05; Midcontinent, Contract Fee, $376.80; Midwest
Communications, Advertising, $4,225.00; Minnesota Telecom Alliance, Membership Dues,
$250.00; MMUA, Membership Dues, $375.00; Mr V's Professional Body Shop, Vehicle Maint,
$876.10; Muhl, Kristopher, Conserve/Demand Incentive, $25.00; MVTL Labs, Wastewater
Analysis, $309.00; National Processing, Credit Card Processing Fee, $7,073.57; Nexstar
Broadcasting DBA Kelo, Employment Advertising, $309.00; Nielson, Brandi, Travel, $89.88;
North West Rec, Utility Bill, $44.82; Northwest Iowa Telephone, PCS Access, $853.82;
Northwestern Energy, Natural Gas, $112.33; Novak Sanitary Service, Shredding, $118.40;
Office Elements, Maint/Supp, $289.94; Otter Tail, Utility Bill, $113.74; PassExpress,
Advertising, $420.00; Perry Electric, Repairs/Supp, $150.00; Pete Lien & Sons, Chemicals,
$4,112.20; Phelps, Kelsey, Scholarship, $500.00; Powell Broadcasting, Advertising, $3,000.00;
Prairie Graphics, Supp/Uniforms, $54.00; Prussman Contracting, Main Repair, $3,135.94;
Prussman, Myron, Travel, $45.90; RFD News, Advertising, $108.00; Rients, Shane, Travel,
$153.00; Riter, Rogers, Wattier & Brown LLP, Legal Service, $551.00; Runnings, Supp,
$2,025.79; Schimelfenig, Cole, Travel, $17.12; Schoon's Pump N' Pak, Gas, $2,367.17;
Schwartzrock, Lee, Conserve/Demand Incentive, $50.00; SD DENR, Certification, $84.00; SD
Dept of Health Lab, Testing W-WW Samples, $543.00; SD Treasurer, Sales/Excise Tax,
$74,974.36; SD Treasurer CIF, Communication Impaired Fee, $4,060.27; SD Water &
Wastewater Assn, Membership Dues, $110.00; SDSU, Perform. Eval. W/WW, $107,000.00;
Servall Towel & Linen, Supp, $24.10; Servicemaster, Janitorial Service, $560.00; SHI
International, Computer Supp, $4,214.52; Sioux Falls Tower & Comm, PCS Tower Work,
$39,244.19; Sioux Falls Utilities, Utility Bill, $573.46; Sioux Valley Energy, Utility Bill,
$2,897.81; Siouxland Forklift Ltd, Repairs/Supp, $102.45; Smith, Tyler, Travel, $257.75;
Southeastern Electric, Utility Bill, $739.53; Sprint, PCS Phone Service, $3,397.60; Sprint, PCS
Service Fee, $195,456.96; Sprint, PCS Inv, $33,731.41; Sprint, PCS Accessories, $34.18;
Stanwick, Kylie, Travel, $224.27; Staples, Supp, $398.45; State of Iowa-Treasurer, Sales Tax,
$3,454.55; Stein's Inc, Supp, $74.00; Stoltenburg, Audie, Travel, $148.20; Strand, Chad, Travel,
$115.20; Stuart C. Irby, Supp, $1,845.36; Sturdevant Auto, Supp, $489.91; Swenson, Lance,
Travel, $76.50; Swiftel Communications, Office Phone Bill, $132,958.38; UPS Store, Freight,
$207.03; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $82.00; Tower
Distribution, Contract Fee, $316.07; Townsquare Media-Sioux Falls, Advertising, $2,870.00;
U.S. Bank National Assoc, 2012 SRF Loan Pymt, $397,335.98; Union County Elec, Utility Bill,
$248.43; UPS, Freight, $303.15; US Postal Service, Postage, $9,000.00; Universal Service
Adm., USAC Contribution, $70,047.81; University Estates, Water Charge Reim, $3,380.00;
Vantage Point, Engineering Consulting, $2,475.00; Velodyne Velocity Dynamics, Supp,
$640.34; Vinco Inc, PCS Tower & Site Work, $3,000.00; Walsh, Debra, Travel, $260.65;
Watertown Municipal Utilities, Utility Bill, $331.67; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $257.25; Wendland, Rodney, CDL License, $33.00; Wesco, Supp, $1,579.44;
Wholesale Electronics, Supp, $846.04; Willert , Kesmond, Scholarship, $500.00; WW Tire,
Equip Maint, $533.54; Xcel Energy/NSP, Utility Bill, $1,408.78; Xerox, Copier Maint, $198.44;
Young Door Service, Labor/Repair, $1,384.44.
The following are Telephone/Utility Refunds:
Aesoph, Clinton, $5.67; Bailey, Harold, $179.61; Begalka, Jeff, $287.04; Best Practices
Academy, $246.07; Brookings Property Mgmt, $113.02; BX Civil & Construction, $107.03;
Dempster, Alice, $11.33; Dietz, Lauren, $84.44; Earls, Aaron, $36.73; Fifth Ave Financial/Bob
Roe, $19.50; Fjeldos Property Mgmt, $155.39; Gillissen, Farin, $33.03; Hirzel, Craig, $140.00;
Hof, Jamie, $46.52; Lengkeek, Leon, $31.35; Li, Jian, $47.06; Pond, Clint, $2.22; Shore, Jay,
$35.84; Spinger, Alicia, $368.41; Stanley, Ashlee, $220.00; Steffen, Dora, $43.19; Steffen, Dora,
$60.37; Stevens, Rick, $88.56; Sutton, Dennis, $52.21; Verizon Wireless Z-Wireless, $4.55.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $189,838.92; Water, $89,070.38; Wastewater,
$73,386.23; Telephone, $506,646.93;
Retirement, $50,751.86; Social Security, $58,666.62; Insurance, $128,726.59; Deferred Comp,
$12,465.66;
Salary Changes: A. Bade, $10.65*; K. Ramos, $13.37*; N. Stewart, $14.20*; T. Koch, $24.01;
K. Fitzgerald, $23.50; B. Goodfellow, $13.10; D. Mahanke, $7,317.34; S. Hinricher, $25.40; I.
Kruse, $27.72;
New Employees: C. Schimelfenig, $10.02*;
*Plus commission
LEGISLATIVE DISCUSSION AND MISSION STATEMENT DISCUSSION
Steve Meyer briefed the Board on some upcoming legislative issues and also spent time
reviewing the current company Mission Statement and provided some history of the formation of
the Mission Statement.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the
purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
FIRST READING OF AMENDING WASTEWATER RULES AND REGULATIONS
Motion was made by Carruthers, seconded by Harvey to approve the first reading of the
proposed changes to the Wastewater Rules and Regulations. All members present voted in favor
of the motion.
SURPLUS EQUIPMENT – REFRIGERATOR AND VEHICLE
Motion was made by Carruthers that the following Resolution No. 1 – 18 be approved.
RESOLUTION NO. 1 - 18
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2006 Dodge Ram 1500 Pickup
VIN #1D7HU18266J217774
Crosley Selvador Refrigerator – Model CS21G2
Serial #17987663CJ
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 8th day of January, 2018.
ATTEST:
_______________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
FINAL PAYMENT FOR THE 6TH STREET DOT PROJECT – 22ND AVE TO 34TH AVE
Motion was made by Harvey that the following Resolution No. 2 – 18 be approved.
RESOLUTION NO. 2 - 18
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR 6TH STREET DOT PROJECT
FROM 22ND AVENUE TO 34TH AVENUE
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $79,722.71 to BX Civil & Construction Inc. hereby be approved for
the 6th Street DOT Project from 22nd Avenue to 34th Avenue.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 8th day of January, 2018.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
SURPLUS ELECTRICAL EQUIPMENT – TRANSFORMERS
5574.5 KVA Distribution Transformers
B & B Transformers $6,968.13
T & R Electric Supply $8,896.25
Jerry’s Electric $7,414.08
Motion was made by Carruthers, seconded by Pitts that the following high quote for
Surplus Electrical Equipment – Transformers from T & R Electric Supply in the amount of
$8,896.25 be approved; and, that, after reviewing the contract for the above quote, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 2, 2018, and presented
at this time for consideration and action.
VEHICLE –TELEPHONE DEPARTMENT
Item #1
Company
2018 ½ Ton Extended Cab
4x4 Pickup with 6.5’ Box
TRADE IN
2006 Dodge Ram 1500
Einspahr Auto Plaza $30,558.00
Less trade-in $ 6,700.00
Total Price $23,858.00
Brookings Auto Mall $30,834.10
Less trade-in $ 8,000.00
Total Price $22,834.10
FIBER ACCESS EQUIPMENT –TELEPHONE DEPARTMENT
Calix $69,954.68
FIBER OPTIC CABLE – TELEPHONE DEPARTMENT
Border States Electric $141,755.72
Dakota Electric Supply $143,470.67
Graybar Electric $142,222.80
Power & Telephone Supply $139,905.00
Walker & Associates $143,889.02
2018 INSTALLATION OF FIBER OPTIC CABLE FROM BROOKINGS TO SIOUX FALLS
Anderson Underground $257,650.00
Arvig $330,368.28
Engbarth Directional Drilling $273,255.92
Mastec North America $364,564.00
May Construction $328,892.00
MP Nexlevel $344,520.16
North Central Services $304,687.00
Telcom Construction $274,550.30
Motion was made by Harvey, seconded by Pitts that the following low bids be approved:
Brookings Auto Mall, Item 1, 2018 ½ Ton Extended Cab 4x4 Pickup with 6.5’ Box (less trade-
in) in the amount of $22,834.10; Calix, Fiber Access Equipment, in the amount of $69,954.68;
Power & Telephone Supply, Fiber Optic Cable, in the amount of $139,905.00; Anderson
Underground, 2018 Installation of Fiber Optic Cable from Brookings to Sioux Falls, in the
amount of $257,650.00; and that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on January 3, 2018, and presented
at this time for consideration and action.
WATER METERS - WATER DEPARTMENT
ITEM #1 ITEM #2 ITEM #3 ITEM #4 ITEM #5 ITEM #6 ITEM #7
Company
5/8” x ¾”
Water
Meters
¾”
Water
Meters
1”
Water
Meters
1 1/2” Disc
Water
Meters
2” Disc
Water
Meters
2” Turbo
Water
Meters
3” Turbo
Water
Meters
Quantity
400
Quantity
10
Quantity
100
Quantity
50
Quantity
15
Quantity
4
Quantity
3
Ferguson Waterworks $37,000.00 $1,275.00 $17,000.00 $22,250.00 $8,850.00 $2,800.00 $3,480.00
Motion was made by Hansen, seconded by Pitts that the following low bids be approved:
Ferguson Waterworks, Item 1, 5/8” x 3/4” Water Meters, $37,000.00; Item 2, ¾” Water Meters,
$1,275.00; Item 3, 1” Water Meters, $17,000.00; Item 4, 1 ½” Disc Water Meters, $22,250.00;
Item 5, 2” Disc Water Meters, $8,850.00; Item 6, 2” Turbo Water Meters, $2,800.00; Item 7, 3”
Turbo Water Meters, $3,480.00; and that, after reviewing the contracts for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
LTE TOWER & SITE WORK – SPECTRUM SAVING – TELEPHONE DEPARTMENT
LTE TOWER & SITE WORK – PHASE 3 – TELEPHONE DEPARTMENT
LTE REMOTE RADIO HYBRID CABLE – TELEPHONE DEPARTMENT
LTE ANTENNAS – TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Harvey that authorization be given to
advertise for bids for LTE Tower & Site Work-Spectrum Saving, LTE Tower & Site Work-
Phase 3, LTE Remote Radio Hybrid Cable and LTE Antennas for the Telephone Department.
All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President