HomeMy WebLinkAboutUtilMinutes_2017_10_09Municipal Utilities Board October 9, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 9, 2017, at the Utility Building with the following members present: Carruthers, Hansen
and President Peterson. Absent: Harvey and Pitts.
MINUTES
Minutes of the regular meeting held September 11, 2017 and the special meeting held
September 25, 2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
THANK YOU FROM MAYOR KEITH CORBETT
Mayor Keith Corbett was present to express appreciation to the Brookings Municipal
Utilities Board for their continued support and effort in providing good utility services to the
Brookings community.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair, Supplies, $12.40; A T & T, Telco Settlement, $1,019.67; Accela, Software Support,
$3,541.05; AgLab Express, Soil Testing, $78.00; A-I Computer Solutions, Supplies, $59.98;
Allegra, Printed Supplies, $62.00; AlphaMedia, Advertising, $1,500.00; American Garage Door,
Repairs/Supp, $47.93; American Public Power, Survey Report, $90.50; Anixter, Supp, $36.00;
Anixter, Unreg Inventory, $84.21; Aramark, Supp, $171.76; American Registry for Internet
Numbers, IP/Routing Numbers, $2,000.00; Authorize.Net, Credit Card Processing Fee, $140.20; B
& B Manure, Sludge Removal, $3,207.50; Badger Communications, Unreg Inv, $1,886.74; Ball,
Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $35.42; Bendix, Copier Maint,
$4,714.88; Bluefin Payment Systems, Credit Card Proc. Fee, $8,635.26; Bobcat of Brookings,
Supp, $80.48; Border States Elec, Supp, $4,340.27; Border States Elec, Unreg Inv, $4,083.41;
Bowes Construction, Asphalt, $606.34; BP, Gas, $25.84; Bridle Estates, Sewer Charge Reim,
$2,475.00; Brightstar Accessories Group, PCS Inv, $9,452.35; Brookings Credit Bureau, Delinq.
Acct Collection, $289.26; Brookings Municipal Utilities, Office Utility Bill, $63,683.18; Brookings
Radio, Advertising, $3,720.00; Brookings Register, Subscription, $167.00; Brown Clinic, Drug
Screening, $40.00; Bruns, Brooke, Travel, $15.52; BSG Clearing Solutions, Telco Settlement,
$92.10; Buhls-Bkgs, Rug/Supp, $146.00; Carquest, Equip Maint, $85.25; CDW Government, Supp,
$448.28; Central Business, Supp, $948.84; Century Business Products, Copier Maint, $610.46;
Century Link, Tele Exp, $1,838.38; Century Link, Interconnections, $11,968.79; Century Link,
Telco Settlement, $272.22; Century Link, Directory Listing, $469.44; Chesterman, Bottled Water,
$28.00; CHR Solutions, Consulting Service, $776.00; Christophersen, James, Conserve/Demand
Incentive, $130.00; City of Brookings, Contract Fee, $7,524.90; City of Vermillion, Utility Bill,
$399.09; City of Volga, Utility Bill, $54.76; Cleanslate, Printed Material, $360.00; Core & Main,
Supp, $537.60; Credit Collections Bureau, Delinq. Acct Collection, $640.63; Crescent Electric,
Supp, $274.14; Culligan of Brookings, Bottled Water, $169.75; Culligan of Watertown, Bottled
Water, $18.25; Dakota Supply Group, Supp, $2,310.68; Datalink, ISP Switches, $38,296.03;
DeBeer Small Engine Repair, Equip Maint, $54.84; DePauw, Sean, Travel, $226.84; Dept of the
Treasury, Federal Tax, $6,034.52; Dex Media East, Advertising, $68.12; DHE, LLC, Maint Fee,
$1,139.22; DLT Solutions, Auto Desk Softener, $6,231.06; DPC Industries, Chemicals, $1,415.10;
Eco Water, Bottled Water, $189.65; Ekern Plbg Htg & AC, Repair/Supp, $1.69; Empire Business
Systems, Supp, $706.04; Ericsson, Supp, $1,098.00; Ericsson, Wireless Switch Upgrade,
$659,948.84; Farmers Implement, Equip Maint, $4.90; Fastenal, Supp, $151.82; Fibercomm,
Broadband Service, $4,519.32; Finley Engineering, Engineering Consulting, $1,196.00; First Bank
& Trust, Bond Pymt Series 2011, $36,226.04; Five-Star Awards & More, Supp, $188.80; Fluke
Electronics, Repairs/Supp, $1,190.00; Foerster Supply, Supp, $255.95; Foster, Bob, Travel,
$177.70; Fox Sports Net North, Contract Fee, $7,075.36; Freeman, Harvey, Travel, $56.10;
George's Sanitation, Sanitation Service, $60.00; Golden West Telecom, Tele Exp, $42.14;
Government Finance Officers Assoc, Registration, $270.00; Grainger, Supp, $396.29; Graybar
Electric, Supp, $639.97; Graybar Electric, Unreg Inv, $161.16; Hach Chemical, Supp, $222.78;
Halgerson, Russ, Travel, $117.70; Hartley, Audrey, Travel, $7.49; Hawkins Inc, Chemicals,
$2,224.78; HD Supply Waterworks Ltd, Supp, $1,439.50; Hibu Inc-West, Advertising, $415.00;
Hillyard/Sx Falls, Repair/Supp, $460.88; Homestead Do It Center, Supp, $336.36; Hometown
Service, Repair/Tires, $1,664.00; HP Inc, Computer Equipment, $1,500.00; Hy-Vee, Supp, $18.24;
Hy-Vee, Supp, $120.32; I-29 Truck Stop, Repairs, $127.51; Imagination Branding, Supp, $981.18;
Independent Communication, Contract Fee, $2,877.60; Iowa HSEMD, Enhanced 911, $8,625.59;
Jackrabbit Tire, Equip Maint, $651.20; JCL Solutions, Supp, $57.29; Johme, Ashley, Travel,
$225.24; Jungen, Daniel, Conserve/Demand Incentive, $130.00; Karpen, Nick, Travel, $135.89;
KDLT TV, Contract Fee, $3,057.45; Kerry's Landscaping, Labor/Supp, $189.62; Knettel, Trever,
Travel, $642.96; KnowBe4, Inc, Subscription, $1,620.00; Koch, Tyler, Travel, $15.30; Krier &
Blain, Maint, $1,355.00; Krogman, Katie, Travel, $192.92; Kruse, Dan, Travel, $45.90; KXLG-FM,
Advertising, $2,500.00; Laake, Aaron, Travel, $1,363.49; Larson, Renee, Travel, $14.45; LECA,
Telco Settlement, $3,029.00; Lewis Drug, Supp, $13.36; LSA, Directory Rates/Data, $83.06;
Mailway Printers, Advertising, $6,264.00; Martin's Inc, Diesel/Oil, $816.37; Matheson Tri-Gas,
Supp, $250.50; May Construction, Electrical Work, $33,781.28; McGrath North Mullin & Kratz,
Legal Service, $464.00; McKeever Inc, Supp, $90.50; Menards-Sx City, Supp, $97.63; Menards-Sx
Falls West, Supplies, $13.01; Menards-Watertown, Supp, $23.76; Merchant Job Training & Safety,
Training Materials, $550.00; Merchant Transact, Credit Card Proc. Fee, $1,072.10; Meyer, Steve,
Travel, $80.25; Midamerican Energy, Utility Bill, $1,803.43; Midcontinent, Broadband Service,
$994.74; Midcontinent, Contract Fee, $355.60; Midwest Communications, Advertising, $2,704.00;
Midwest Glass, Repair/Supp, $58.16; Midwest Pest Control, Pest Control, $170.00; Milbank
Winwater Works, Supp, $4,734.40; Millborn Seeds, Grass Seed/Fertilizer, $62.50; Mr V's, Vehicle
Maint, $200.55; Napa Auto Parts, Supp, $34.90; National Processing Co, Credit Card Proc. Fee,
$5,325.11; Nebraska Public Power, Utility Bill, $348.48; Nexstar Broadcasting-DBA Kelo,
Employment Advertising, $1,136.00; Nextel West Corp, G-Block Spectrum Lease, $100.00;
Nielsen's, Repair/Supp, $23.50; Nielson, Brandi, Travel, $289.54; North West Rec, Utility Bill,
$44.43; Northern Truck Equipment, Equip/Maint, $34.47; Northwestern Energy, Natural Gas,
$48.62; Obeslo, Kayla, Travel, $11.77; Office Elements, Maint/Supp, $792.48; Olson, Justin,
Travel, $335.87; One Source-Background Check Co, Employee Verification, $176.00; Otter Tail
Power, Utility Bill, $170.13; Pandora Media, Advertising, $2,555.09; PassExpress, Service Fee,
$435.00; Patrick, Dan, Travel, $14.71; Pesola, Robert, Travel, $14.98; Pete Lien & Sons,
Chemicals, $4,164.40; Peterson, Brian, Travel, $135.70; Pizza Ranch, Employee Recognition,
$64.44; Powell Broadcasting, Advertising, $2,000.00; Prairie Graphics, Supp/Uniforms, $325.43;
Ramos, Kristina, Travel, $4.65; RDO Equipment, Equip Maint, $3,679.12; Reconinsight Ltd,
Software, $5,000.00; Reed, Lyle, Travel, $185.70; Rental Depot, Equip Rental, $269.90; Riter,
Rogers, Wattier & Brown LLP, Legal Service, $114.00; Runnings, Supp, $1,487.86; Safety
Benefits, Registration, $65.00; Schoon's Pump N' Pak, Gas, $3,395.40; SD Dept of Health, Testing
W-WW Samples, $517.00; SD Treasurer, Sales/Excise Tax, $77,101.93; SDN Communications,
Circuit Lease, $345.22; SHI International, Computer Supp, $6,932.36; Sx Falls Utilities, Utility
Bill, $759.72; Sx Valley Energy, Utility Bill, $1,811.57; Sixth Street Optical, Safety Glasses,
$290.00; Society For Human Resource Mgmt, Membership Dues, $199.00; Somerset Capital Group
Ltd, Batteries, $794.00; SD Newspaper Assoc., Employment Advertising, $596.62; South Sx City,
Utility Bill, $448.56; Sprint, PCS Phone Service, $3,001.03; Sprint, PCS Service Fee, $22,7202.76;
Sprint, PCS Inv, $545,196.53; Stanwick, Kylie, Travel, $255.48; Staples, Supp, $38.96; Strand,
Chad, Travel, $71.40; Stuart C. Irby, Supp, $2,512.50; Sturdevant Auto, Supp, $94.04; Swiftel
Communications, Office Phone Bill, $194,406.26; Tek Products, Supp, $166.09; Tessier's,
Repairs/Supp, $938.34; Test Point Medical, Drug Screening, $40.00; UPS Store, Freight, $668.96;
Thermo Scientific Lab, Supp, $50.75; Thomas Dean Delk, Tech Support, $180.00; Top Notch
Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $132.95; Tower Distribution, Contract
Fee, $319.72; Town & Country Shopper, Advertising, $150.00; Travel Leaders, Air Fare,
$1,569.35; Trojan Horse Innovations, Fiber Optic Transceivers, $163.20; U.S. Bank National
Association, 2012 SRF Loan Pymt, $397,335.98; Union County Elec, Utility Bill, $274.05; UPS,
Freight, $445.06; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $46,600.70; University Estates, Water Charge Reim, $3,575.00; V J Ahlers
Construction, Water Line Repair, $821.43; Valley Restaurant, Meeting Supp, $82.55; Vermeer
High Plains, Equip Maint, $660.62; Walsh, Debra, Travel, $312.33; Watertown Utilities, Utility
Bill, $250.91; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $257.25; Wesco, Meters,
$22,272.00; Wesco, Supp, $2,860.80; Western Area Power, Substation Maint, $4,000.00; Witt,
Eric, Travel, $40.80; Workin.com, Employment Advertising, $148.50; WW Tire, Equip Maint,
$44.23; Xcel Energy/NSP, Utility Bill, $3,438.61; Young Door Service, Labor/Repair, $95.60;
Zaug, Aaron, CDL License, $33.00; Zediker, Cari, Travel, $10.70.
The following are Telephone/Utility Refunds:
Bailey, Elizabeth, $45.45; Begalka, Erin, $21.63; Berggren, Riley, $86.02; Broadacre Mbl Homes,
$146.26; Brugger, Susan, $44.00; Chandler, Thomas, $13.77; Chavez, Gonzalo, $57.00; Conger,
Daniel, $101.29; Connot, Scott, $28.85; Cortus, Scott, $18.98; Crowe, Don, $7.34; De La Torre,
Sonia, $47.60; Eining, Darin, $115.18; Erdmann, Gabrielle, $29.90; Faulkner, James, $36.80;
Fitzpatrick, Shaun, $14.42; Fraser, Tammy, $88.82; Friends of Baseball, $53.76; Goebel, Marian,
$19.96; Heirigs, Christopher, $98.62; Hogrefe, Tyler, $96.21; Johnson, Donald, $37.80; Klentz,
Megan, $6.60; Kneip, David, $49.26; Madison, Jason, $143.36; McClemans, Mike, $111.78;
McClemans, Mike, $83.64; Merkord, Christopher, $30.79; Midland Contracting, $720.73; Moore
Rentals, $20.80; Moyer, Benjamin, $43.29; Murfield, Kevin, $135.39; Newman, Gary, $21.42;
Oakwood Corp Housing, $50.36; Oien Reed, Mary, $41.13; Oppelt, Louise, $10.99; Osvog, Lillian,
$21.30; Parisien, Samantha, $91.67; Plumbtree, Kyle, $154.59; Schmitz, Angela, $16.30; Scott,
Brandon, $13.00; Sebring, Judy, $21.66; Sroufe, Scott, $59.39; Vos, Kyle, $56.48; Weber, Jennifer,
$712.33.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $213,416.74; Water, $98,944.31; Wastewater,
$79,622.08; Telephone, $495,181.91;
Retirement, $50,213.30; Social Security, $62,918.07; Insurance, $118,703.89; Deferred Comp,
$12,520.28;
Salary Changes: C. Anderson, $17.88; K. Stanwick, $3,687.29; D. Walsh, $4,873.31; C. Zediker,
$12.98*; D. Denison, $19.61; L. Mutchler, $31.96; T. Jensen, $12.53; T. Swanson, $39.82; A.
Zaug, $21.59;
New Employees: A. Christy, $9.74*; A. Mears, $9.74*; J. Miller, $12.67; B. Norwick, $12.17*; C.
Vu, $9.74*; T. Smith, $29.12.
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
PUBLIC HEARING ON 2018 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2018 Budget and proposed rate increases for electric,
water and wastewater. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2018 BUDGET
Steve Meyer and Laura Julius presented the proposed 2018 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by Hansen,
seconded by Carruthers to approve the first reading of the proposed rate increase in residential
electric rate, small commercial electric rate, time of day electric rate, large commercial electric rate,
industrial electric rate, interruptible electric rate, street light and security light rates. All members
present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Hansen, seconded by Carruthers to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Carruthers, seconded by Hansen to approve the first reading of the proposed rate increase in
residential and commercial water rates. All members present voted in favor of the motion.
SANITARY SEWER WASTE AGREEMENT – NORTH BROOKINGS SANITARY & WATER
DISTRICT
Motion was made by Hansen that the following Resolution No. 29 - 16 be approved.
RESOLUTION NO. 19 - 17
RESOLUTION APPROVING SANITARY SEWER WASTE
AGREEMENT WITH NORTH BROOKINGS SANITARY WATER DISTRICT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreement entitled "Sanitary Sewer Waste Agreement" with North
Brookings Sanitary and Water District be hereby approved.
2. The President of the Board and/or Executive Vice President/General Manager
be hereby authorized to execute the approved contract documents.
Adopted this 9th day of October, 2017.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
CHANGE ORDER NO. 2 – 6TH STREET DOT PROJECT
Motion was made by Carruthers, seconded by Hansen to approve Change Order No. 2 on the
6th Street DOT Project. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 – PIONEER PARK ROAD RELOCATION PROJECT
Motion was made by Carruthers, seconded by Hansen to approve Change Order No. 1 on the
Pioneer Park Road Relocation Project. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM– ‘OHANA AVENUE – RESERVE 3RD ADDITION
Motion was made by Hansen, seconded by Carruthers that the application for extension of
water and sewer mains and connection into the city water and sewer system on ‘Ohana Avenue in
the Reserve Third Addition requested by Larry Fjeldos, Manalo Hana 2 LLC, be approved. All
members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President