HomeMy WebLinkAboutUtilMinutes_2017_12_11Municipal Utilities Board December 11, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
December 11, 2017, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held November 13, 2017 and the special meeting held
November 27, 2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Harvey that the following bills and claims be
approved.
4Nu-Praxair Dist, Supplies, $12.40; A T & T, Telco Settlement, $889.18; Advanced Engineering
& Environmental, Engineering Services, $5,948.37; Advanced Media Tech, Repairs/Supplies,
$249.20; Advanced Media Tech, Unreg Inventory, $5,506.90; A-I Computer Solutions, Supp,
$184.94; Allegra, Printed Supp, $1,302.85; Alliance Comm, PCS Access, $1,200.00; American
Tower, Tower Lease P ymt, $265.00; AMP Electric, Labor/Supp, $155.07; Anderson, Audrey,
Travel, $14.98; Anixter, Unreg Inv, $2,770.00; AOSNC LLC, Maint, $8,013.70; AOSNC LLC,
Network Security, $14,944.00; Aramark, Supp, $171.76; Authorize.Net, Credit Card Processing,
$144.75; B & B Commercial Coating, Recoat Transformers, $5,257.00; Badger Comm, Supp,
$214.58; Badger Comm, Unreg Inv, $3,900.68; Ball, Michelle, Janitorial Service, $200.00;
Barhite, Brooke, Travel, $20.87; Bendix, Copier Maint, $6,277.04; Black Box Resale Services,
Unreg Inv, $563.00; Bluefin Pymt Systems, Credit Card Proc. Fee, $7,439.84; Border States
Elec, Supp, $1,853.85; Border States Elec, Unreg Inv, $2,021.25; Borns Group, Postage,
$10,468.91; Bridle Estates, Sewer Charge Reim, $2,450.00; Briggs, Ken, Conserve/Demand
Incentive, $48.00; Brightstar Accessories Group, PCS Inventory, $2,283.75; Brookings Utilities,
Customer Refund Acct, $25.00; Brookings Utilities, Office Utility Bill, $52,383.85; Brookings
Utilities, Petty Cash, $189.51; Bruns, Brooke, Travel, $11.77; BSG Clearing Solutions, Telco
Settlement, $77.20; Buhls of Bkgs, Rug/Supp, $146.00; Calix, Unreg Inv, $6,585.90; CC
Bakery, Customer Appreciation, $102.34; CCH, Publication, $124.37; Central Business, Supp,
$1,161.67; Century Link, Tele Exp, $464.76; Century Link, Interconnections, $12,935.48;
Century Link, Telco Settlement, $272.23; Chesterman Co, Bottled Water, $18.00; CHR
Solutions, Annual Maint, $124,739.00; CHR Solutions, Consulting Service, $2,314.47; City of
Beresford, Utility Bill, $176.64; City of Brookings, Contract Fee, $6,825.04; City of Brookings,
Landfill Fee, $117.45; City of Sergeant Bluff, Utility Bill, $209.70; City of Sx City Iowa, Fire
Permit, $25.00; City of Vermillion, Utility Bill, $339.45; Clay Union Electric, Utility Bill,
$205.83; Convergint Tech, Security Cameras, $3,151.39; Credit Collections Bureau, Delinq.
Acct Collection, $498.47; Culligan of Watertown, Bottled Water, $32.75; Dakota Supply Group,
Supp, $1,893.44; Dave's Collision, Vehicle Maint, $339.10; Dave's Window Cleaning, Window
Service, $108.00; DeBeer Small Engine Repair, Equip Maint, $15.00; Den-Wil,
Conserve/Demand Incentive, $6,193.00; DePauw, Sean, Travel, $313.30; Dept of the Treasury,
Fed Tax, $5854.44; Dex Media East, Advertising, $135.62; DHE, LLC, Maint Fee, $1,139.22;
Directory Resources, Software Maint, $1,250.00; Eco Water, Bottled Water, $99.85; Executive
Functions Mgmt, Registration, $450.00; Express Comm, Telco Settlement, $11,264.36; Farmers
Implement, Equip Maint, $45.50; Fastenal, Supp, $488.88; Fed Ex, Freight, $331.60; Ferguson
Waterworks, Supp, $78.11; Fibercomm, Broadband Service, $3,707.32; First Bank & Trust,
Bond Pym t, $36,231.05; Foerster Supply, Supp, $1,343.96; Fox Sports Net North, Contract Fee,
$6,991.92; General Repair Service, Repair/Supp, $1,931.69; George's Pizza, Employee
Appreciation, $167.74; Golden West Tech, Tech Support, $4,580.00; Goldfield Telecom, Unreg
Inv, $2,760.25; Graybar Electric, Supp, $2,248.93; Graybar Electric, Unreg Inv, $7,550.84; Hach
Chemical, Supp, $748.10; Hawk Labeling Systems, Supp, $175.75; Heldt, Tami, Planner,
$21.28; Hibu Inc-West, Advertising, $415.00; Homestead Do It Center, Supp, $45.91;
Hometown Service, Repair/Tires, $51.78; Illustratus, Supplies, $122.22; Independent Comm,
Contract Fee, $2,869.20; Interstate All Battery Center, Batteries, $184.85; Interstate Telecom,
Tele Exp, $1,823.29; Johme, Ashley, Travel, $100.05; Justice Fire & Safety, Fire
Extinguisher/Maint, $39.50; Karpen, Nick, Travel, $200.41; KDLT TV, Contract Fee, $3,048.53;
Kibble Equipment, Equip Maint, $98.17; Knettel, Trever, Travel, $611.40; Laake, Aaron, Travel,
$1,290.19; Larson, Jack, Travel, $15.30; Larson, Renee, Travel, $19.26; LECA, Telco
Settlement, $3,029.00; Lewis Drug, Supp, $240.22; Lowe's, Supp, $415.23; LSA, Directory
Rates/Data, $523.60; Martin's Inc, Diesel/Oil, $883.79; Mathison Co, Maint/Supp, $250.50;
McCormick, Jarad, Conserve/Demand Incentive, $25.00; Mediacom, Broadband Service,
$89.95; Menards-Sx City, Supp, $12.35; Menards-Sx Falls West, Supp, $67.02; Menards, Supp,
$249.47; Merchant Job Training & Safety, Training Materials, $550.00; Merchant Transact,
Credit Card Processing Fee, $940.42; Metabank, Employee Recognition, $200.00; Mid South
Telecom, Repairs/Supp, $50.00; Midamerican Energy, Utility Bill, $1,214.23; Midcontinent,
Contract Fee, $376.40; Midwest Glass, Repair/Supp, $146.96; Midwest Pest Control, Pest
Control, $145.00; Miner County Pioneer, Advertising, $24.00; Missouri River Energy,
Supplemental Power, $1,202,569.57; Missouri River Energy, WAPA Allocation, $212,324.70;
Nardini Fire Equipment, Fire Extinguisher/Maint, $656.55; National Processing, Credit Card
Proc Fee, $4,934.69; Neofunds By Neopost, Postage Meter Rental, $455.06; Neustar Info
Service, Contract Fee, $200.00; Newark Element14, Supp, $239.18; Nexstar Broadcasting DBA
Kelo, Employment Advertising, $209.00; Nielsen's, Repair/Supp, $52.92; North West Rec,
Utility Bill, $45.09; Office Elements, Maint/Supp, $13.61; One Source-Background Check,
Employee Verification, $130.00; Otter Tail, Utility Bill, $140.22; Outlaw Graphics, Supp,
$61.35; Pandora Media, Advertising, $5,294.54; Party Depot, Supp, $15.34; PassExpress,
Advertising, $435.00; Patrick, Dan, Travel, $15.78; Pesola, Robert, Travel, $8.56;
POSGlobal.com, Supp, $565.40; Prairie Graphics, Supp/Uniforms, $1,506.00; Ramos, Kristina,
Travel, $7.17; Ramsdells, Supplies, $9.39; Reed, Jeff, Travel, $76.50; Reihe, Tara, Travel,
$12.84; Rients, Shane, Travel, $260.10; Riley, Cheryl, Conserve/Demand Incentive, $45.00;
Runnings, Supp, $2,218.69; Rust, Leola, Conserve/Demand Incentive, $150.00; Schoon's Pump
N' Pak, Gas, $2,595.61; SD Assn of Rural Water Systems, Membership Dues, $1,225.00; SD
Dept of Health Lab, Testing W-WW Samples, $2,982.00; SD Electrical Commission, Wiring
Permits, $100.00; SD Telecom, Registration, $1,320.00; SD Treasurer, Sales/Excise Tax,
$74,336.56; SDN Communications, Circuit Lease, $212,900.95; SHI International, Computer
Supp, $724.68; Sx Falls Two Way Radio, Repairs/Supp, $99.49; Sx Falls Utilities, Utility Bill,
$708.37; Sixth Street Optical, Safety Glasses, $830.00; Soma, Randy, Conserve/Demand
Incentive, $130.00; SD Newspaper Assoc, Employment Advertising, $252.20; South Sx City,
Utility Bill, $355.37; Southeastern Electric, Utility Bill, $1,437.85; Springsteen, Ray, PCS
Refund, $63.74; Sprint, PCS Phone Service, $3,020.47; Sprint, PCS Service Fee, $215,430.10;
Sprint, PCS Inv, $136,076.62; Stanwick, Kylie, Travel, $108.93; Staples, Supp, $577.12; State of
Iowa-Treasurer, Sales Tax, $3,353.00; Steege, Diana, Travel, $344.44; Stoltenburg, Audie,
Travel, $405.42; Stuart C. Irby, Supp, $1,920.00; Sturdevant Auto, Supp, $536.06; Stutelberg,
Craig, Travel, $161.43; Swiden Distributing, Supp, $27.54; Swiden Distributing, Unreg Inv,
$50.68; Swiftel Communications, Office Phone Bill, $117,372.68; T & R Electric, Repair/Supp,
$75.00; UPS Store, Freight, $373.73; Thompson, Mark, Travel, $132.24; Top Notch Cleaning,
Janitorial Service, $1,845.00; Tower Distribution, Contract Fee, $316.07; Town & Country
Shopper, Advertising, $30.00; Townsquare Media, Advertising, $420.00; Traffic Control, Signal
Light Repair, $730.00; Two Ten Twenty Pizza, Employee Appreciation, $137.35; Union County
Elec, Utility Bill, $254.30; UPS, Freight, $516.91; US Postal Service, Postage, $9,000.00;
Universal Service Adm., USAC Contribution, $70,047.81; University Estates, Water Charge
Reim, $3,510.00; Valley Restaurant, Meeting Supp, $1,542.75; Vanderbush, Frank,
Conserve/Demand Incentive, $102.00; Walker & Associates, Metro Ethernet, $63,642.68;
Walker & Associates, Supp, $956.41; Walker & Associates, Unreg Inv, $4,229.76; Walsh,
Debra, Travel, $404.14; Watertown Utilities, Utility Bill, $894.83; Wellmark Blue Cross Blue
Shield of SD, Benefit Plan Fee, $257.25; Wesco, Supp, $2,952.00; WIREX17, LLC, PCS Inv,
$167.25; Xcel Energy/NSP, Utility Bill, $2,126.39; Xerox, Copier Maint, $159.87.
The following are Telephone/Utility Refunds:
Berkland, Lorraine, $5.17; Bonnema, Justin, $56.35; Chirnside, Lauren, $4.47; Dominiack,
Scott, $40.86; Eggebrecht, Rick, $143.58; Eining, Darin, $239.54; Grabowska, Lynne, $21.43;
Halverson, Jessica, $200.98; Heard, Justin, $33.62; Hodges, Joyce, $6.99; Howell, Gavin,
$235.32; Ikast, Gerald, $79.77; Interior Specialities, $59.42; Jenniges, Holly, $50.60; Johnson,
Craig, $22.59; Knutson, Kris, $24.52; Langlois, Ken, $140.99; Luoma, Alexandra, $2.14; Maize
Properties, $74.60; Merchant, Dan, $102.29; Mielke, Alvin, $5.35; Mohror, Arlene, $5.13;
Mueller, Fred, $32.49; Nash, Donald, $29.05; Nepp, Sophie, $42.22; Olson, Vernon & Cynthia,
$68.05; Reed, Mark, $47.30; Southland Court, $128.76; The Touch Therapeutic Massage,
$35.30; Thibeault, Kristina, $39.13; Tol, Stephanie, $40.53; Town, Helen, $121.84; Tuma, Les,
$14.46; Warne, Megan, $17.92; Zeigler, Todd & Jeanne, $172.72.
PERSONNEL INFORMATION
Department Salaries (November): Electric, $204,912.16; Water, $96,622.15; Wastewater,
$75,513.85; Telephone, $523,153.10;
Retirement, $52,799.02; Social Security, $62,918.53; Insurance, $119,508.38; Deferred Comp,
$12,692.70;
Salary Changes: B. Andersen, $28.34; E. Martinez, $18.75*; T. Reihe, $15.04*; C. Stutelberg,
$3,127.61*; T. Koch, $23.07; H. Olson, $22.24; B. Steffen, $22.21; M. Vrchota, $27.72;
New Hires: A. Guevara, $10.02*; L. Hill, $10.02*; L. Hutchinson, $10.02*; J. Iverson, $12.67;
D. Henderschiedt, $46.91;
*Plus commission.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Harvey to adjourn to an executive session
for the purpose of consulting with legal counsel and to review communications from legal
counsel about proposed or pending litigation or contractual matters and discuss marketing or
pricing strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
CANCELLING OUTSTANDING CHECKS
Motion was made by Harvey that the following Resolution No. 27-17 be approved.
RESOLUTION NO. 27 - 17
RESOLUTION CANCELLING CERTAIN OUTSTANDING CHECKS
WHEREAS, Brookings Municipal Utilities has issued checks that have been outstanding
for more than one hundred eighty days.
WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely presented.
NOW, THEREFORE, BE IT RESOLVED that the following checks (see listing below)
be cancelled and the proper accounts be credited as follows:
Electric Fund $2,473.96
Telephone Fund $3,250.52
Total $5,724.48
REPORT OF OPEN CHECKS ELECTRIC FUND 603
THROUGH DATE – 06/30/17
CHECK
NO.
CHECK
DATE AMOUNT OF CHECK VENDOR NAME
119690 07/11/2016 $63.15 Christine Gray
119713 07/11/2016 $212.29 Martha Hobbie
119789 07/11/2016 $4.76 Amanda Nelson
119807 07/11/2016 $111.91 John Parsons
120141 07/25/2016 $130.00 Luiza Adamyan
120505 08/08/2016 $58.60 Shirley Ramlo
120506 08/08/2016 $47.92 Robert Reiser
120511 08/08/2016 $160.00 Paul Rushton
120517 08/08/2016 $3.00 Nate Sudenga
120748 08/22/2016 $300.00 Jackson T Wagner
121051 09/12/2016 $5.47 Kristine Rivas
121097 09/26/2016 $210.00 Michael Boever
121386 10/11/2016 $95.44 Craig Getty
122145 11/28/2016 $10.00 Charles Cotherman
122739 12/23/2016 $18.24 Jessica Sanchez
123095 01/23/2017 $200.00 John Nhamburo
123402 02/13/2017 $25.11 Cristina Silva
124700 05/08/2017 $20.63 Anna Smith
125169 06/12/2017 $67.72 Gordan Opatz
125171 06/12/2017 $3.92 Hussain Otudi
125197 06/12/2017 $8.09 Dan Seiner
125270 06/26/2017 $48.11 David Dreher
125296 06/26/2017 $107.54 Seoul Kim
125305 06/26/2017 $112.06 Yvelle Lacroix
125308 06/26/2017 $282.30 Alex Lawler
125316 06/26/2017 $145.89 Tyler Parker
125318 06/26/2017 $8.47 Eli Piersel
125334 06/26/2017 $13.34 Jennifer Stangle
Total
$2,473.96
REPORT OF OPEN CHECKS TELEPHONE FUND 611
THROUGH 06/30/17
CHECK
NO.
CHECK
DATE AMOUNT OF CHECK VENDOR NAME
119788 07/11/2016 $183.60 Alex Nagel
119853 07/11/2016 $34.30 Zane Stout
120144 07/25/2016 $104.82 Mohammed Albaqami
120156 07/25/2016 $34.45 Cheyanne Bowers
120159 07/25/2016 $45.55 Nathanael Braselton
120166 07/25/2016 $140.98 Robert Denhoff
120168 07/25/2016 $2.55 Erin Doherty
120174 07/25/2016 $47.57 Alexander Euteneuer
120181 07/25/2016 $53.34 Caleb Gill
120185 07/25/2016 $10.96 Joshua Grabow
120204 07/25/2016 $33.14 Sunwoo Kang
120215 07/25/2016 $4.39 Micah Larson
120216 07/25/2016 $6.70 Luke Leischner
120218 07/25/2016 $24.87 Pyne Lenocker
120224 07/25/2016 $152.06 Shelby Meersman
120225 07/25/2016 $17.32 Lance Merrick
120232 07/25/2016 $69.02 Abdelrahman Mohsen
120233 07/25/2016 $119.42 Renae Morog
120234 07/25/2016 $4.56 Samantha Myran
120238 07/25/2016 $4.34 Robert Olson
120247 07/25/2016 $68.04 Stephne Russel
120256 07/25/2016 $150.41 Thomas Sullivan
120262 07/25/2016 $2.76 Steven Vanderpoel
120266 07/25/2016 $8.81 Trace Villbrandt
120274 07/25/2016 $94.81 Darrin Zomer
120473 08/08/2016 $46.03 Anmar Binothman
120496 08/08/2016 $4.09 Lauren Kressock
120501 08/08/2016 $52.44 Trevor Nelson
120512 08/08/2016 $52.44 Bryce Schafer
120516 08/08/2016 $2.14 Tina Straub
120524 08/08/2016 $6.98 Kaitlin Wohlleber
120806 09/12/2016 $5.40 Brooke Bruns
121031 09/12/2016 $24.22 Foster Farms Grain Div
121036 09/12/2016 $4.68 Kendall Howie
121064 09/12/2016 $16.72 Jacob Urban
121066 09/12/2016 $120.00 Yorkshire Dental
121289 09/26/2016 $160.00 Jacki Turner
121807 11/14/2016 $93.28 Joseph Cheadle
121871 11/14/2016 $121.16 Gedstad Counseling & Consulting
121887 11/14/2016 $26.81 Sarah Hernandez
121891 11/14/2016 $2.92 D Holter
121911 11/14/2016 $203.48 Coby Janis
121996 11/14/2016 $174.11 James Roden
122039 11/14/2016 $38.88 Paula Stromer
122068 11/14/2016 $6.76 Jackson Wagner
122204 11/28/2016 $170.00 Youg Jun Kim
122881 01/09/2017 $2.16 Kayla Obeslo
123176 02/13/2017 $4.43 Kholoud Alotaibi
123392 02/13/2017 $2.23 Isabella Schroeder
123872 03/13/2017 $38.64 Christian Stewart
124096 04/10/2017 $56.56 Chelsea Anderson Patton
124170 04/10/2017 $3.93 Patricia Guss
124636 05/08/2017 $13.03 Opal Mc Dermott
125021 06/12/2017 $2.16 Jennifer Casperson
125126 06/12/2017 $110.69 Andrew Layne
125198 06/12/2017 $2.42 Eva Selleck
125274 06/26/2017 $6.98 Ethan Erickson
125279 06/26/2017 $33.50 Riley Georgeson
125288 06/26/2017 $21.00 Willem Hoffman
125302 06/26/2017 $16.75 Chad Kolecka
125304 06/26/2017 $16.75 Hailey Kurtenbach
125309 06/26/2017 $15.55 Samantha Lehner
125320 06/26/2017 $4.46 Krystal Richards
125333 06/26/2017 $147.97 Eric Sorensen
Total
$3,250.52
Adopted this 11th day of December 2017.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT TO BE DESTROYED – TELEPHONE DEPARTMENT
Motion was made by Harvey that the following Resolution No. 28-17 be approved.
RESOLUTION NO. 28 - 17
RESOLUTION ORDERING DISPOSITION OF
SURPLUS TELEPHONE EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to
destroyed.
186 – Set Top Boxes
510 – Remotes, Routers, Modems and Miscellaneous Video Accessories
1 – Aastra 8009 Phone
7 – Ethernet and Fiber test units
4 – Computer Monitors
32 – Personal Computers
11 – Printers
5 – Servers
4 – Office Chairs
2 – Cordless Drills & Batteries
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 11th day of December, 2017.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT TO BE SOLD – ELECTRIC DEPARTMENT
Motion was made by Harvey that the following Resolution No. 29-17 be approved.
RESOLUTION NO. 29 - 17
RESOLUTION ORDERING DISPOSITION OF SURPLUS
DISTRIBUTION TRANSFORMERS
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Combined Total of 5574.5 KVA (61 units) of
Mixed Distribution Transformers
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above transformers at $9,200.00.
Adopted this 11th day of December, 2017.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
SET TOP BOXES – TELEPHONE DEPARTMENT
Bids were received from Power & Telephone, Advanced Media Technology and Border
States Electric (see attached) for the Set Top Boxes. These bids were awarded per unit price per
motion listed below.
Motion was made by Pitts, seconded by Hansen that the following low bids amounts as
stated above be approved: Set Top Box Bids: Power & Telephone Supply: Item 1.2; Item 2.2;
Item 4.4; Advanced Media Technology: Item 1.1; Item 1.3; Item 1.4; Item 1.5; Item 1.6; Item
1.7; Item 2.1; Item 2.4; Item 2.5; Item 4.2; Item 4.3; Item 4.5; Item 4.6; Item 5.1; Item 5.3; Item
5.4; Item 5.5; Item 5.6; Item 5.7; Item 5.8; Item 5.9; Item 5.10; Graybar: Item 3.1; Item 3.2;
Item 3.3; Item 6.6; and Border States Electric: Item 3.4; Item 3.5; Item 6.1; Item 6.2; Item 6.3;
Item 6.4; Item 6.5; and, that, after reviewing the contracts for the above bids, that the President
of the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
FIBER ACCESS EQUIPMENT - TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Pitts to reject the bid for the Fiber Access
Equipment as the bid received from Calix did not meet bid requirements and to authorize the
staff to advertise and rebid Fiber Access Equipment for the Telephone Department. All
members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President