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HomeMy WebLinkAboutJPBAgenda_2017_11_30AGENDA AND MEETING NOTICE JOINT POWERS BOARD CITY AND COUNTY OF BROOKINGS FOURTH QUARTER MEETING Thursday, November 30th at 1:00 PM Brookings City & County Government Center 3rd Floor Executive Session Room 312 AGENDA 1)Call to order, determination of a quorum 2)Approval of the minutes a.April 20, 2017 b.May 12, 2017 c.August 17, 2017 3)Budget update 4)Building update a.Building efficiency survey 5)Other business a.Safe & Secure quotes Next meeting date: February 18, 2018 BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING THURSDAY, APRIL 20, 2017 The Joint Powers Board met on Thursday, April 20, 2017 with the following members present: Mike Bartley, Patty Bacon, Stephne Miller and Keith Corbett. Mike Bartley called the meeting to order and a quorum was established. Assistant City Manager Kevin Catlin discussed the budget with the board. Catlin said normal payments have been made; there have been no changes to the budget. Motion by Corbett, seconded by Miller to approve the budget as presented. All members voted “aye.” Motion carried. Catlin discussed the radiant heat panels with the board. He said there is insulation throughout the building, but it’s a low value insulation resulting in the offices being very cold during the fall and winter months. Catlin said the cost to place radiant heat panels throughout the building would be roughly $31,000. Bartley said placing heat panels next to the windows could create a condensation problem, and suggested that the board hire an engineer to look at the issue before installing them. By consensus, the board directed staff to have an engineer look at installing the heat panels and if they would create issues with condensation on the windows. Catlin also discussed the terrazzo flooring with the board. Catlin said this project has been completed. Commission Department Director Stacy Steffensen discussed carpet cleaning with the board. Steffensen said this project has also been completed. Steffensen said Maintenance Technician Aaron Scheer would like to purchase a shampooer to spot clean the carpets when needed. Miller suggested that Scheer look at some shampooers and get a cost estimate. Bartley said they should continue to utilize a professional carpet cleaning service every few years, but said having a shampooer on hand to spot clean would be handy. Steffensen discussed fire alarm testing with the board. Steffensen said Ban-Koe came and tested all of the fire alarms; everything went fine. City Manager Jeff Weldon discussed real estate with the board. Weldon said there are three homes south of the City/County building that are up for sale and asked the board if there was any interest in purchasing them. Weldon said all three homes and garage are listed for a combined sum of $750,000. Weldon said that space could be used for additional parking. Bartley said it would be a good move, but isn’t sure at what kind of price. Assistant City Manager Kevin Catlin asked if it would be wise to hire a realtor. By consensus, the board agreed to hire realtor Ron Borchardt. Motion by Corbett, seconded by Bacon to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota not to discriminate against the Handicapped of Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. _____________________________________ Jenna Peterson Finance Assistant II Brookings County Published once at the approximate cost of_____. BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING FRIDAY, MAY 12, 2017 The Joint Powers Board met in special session on Friday, May 12, 2017 with the following members present: Mike Bartley, Stephne Miller, Mary Kidwiler and Nick Wendell. Mike Bartley called the meeting to order and a quorum was established. Motion by Miller, seconded by Wendell to enter into Executive Session at 8:31 a.m., in accordance to SDCL 1-25-2, for purposes of discussing a potential real estate acquisition. All members voted “aye.” Motion carried. The board came out of Executive Session at 9:55 a.m. No action was taken. Motion by Kidwiler, seconded by Wendell to adjourn. All members voted “aye.” Motion carried. It is the policy of Brookings County, South Dakota not to discriminate against the Handicapped of Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. _______________________________ Jenna Peterson Finance Assistant II Brookings County Published once at the approximate cost of_____. BROOKINGS CITY/COUNTY JOINT POWERS BOARD MEETING THURSDAY, AUGUST 17, 2017 The Joint Powers Board met in regular session on Thursday, August 17, 2017 with the following members present: Mike Bartley, Stephne Miller, and Mary Kidwiler. Nick Wendell was absent. Mike Barley called the meeting to order and a quorum was established. Assistant City Manager Kevin Catlin discussed the budget with the board. Catlin said normal payments have been made; there have been no changes to the budget. Commission Department Director Stacy Steffensen discussed the wireless panic button testing with the board. She said Commission Office Coordinator Michelle Delaney went around to all of the offices with Safe & Secure to test all of the buttons. Steffensen discussed the frequency of safety drills with the board. Steffensen said there is a severe weather drill, a lockdown drill, and a fire drill. She said they typically do each drill once a year, but they are looking at having it twice a year instead. Miller said there is turnover and having the drill twice a year sounds like a good idea. Steffensen said they will discuss it more in detail during the County’s Safety Meeting. She said the request came from the City’s Safety Committee. Steffensen discussed the idea of putting a restroom in the lower level of the building. She said when the sirens go off in town, everyone is ordered to go in the basement of the building and there are no bathrooms in the basement. Miller said at this point in time, they could put at least one bathroom in the basement. Catlin said he would get some cost estimates to put in one bathroom. Steffensen said County Development Director Robert Hill would like the board’s permission to utilize the first floor of the City/County building for National Preparedness Day on September 15, 2017. By consensus, the board gave Hill their approval to utilize the first floor of the building. Steffensen said the County’s liability insurance representatives did a walk-through of the building and they suggested that the city and county have a Usage Agreement when outside groups use the meeting rooms. Steffensen said they could draft a waiver form for them to sign before using a room. Miller said signing a waiver would be a great idea. Motion by Miller, seconded by Krogman to adjourn. The next regular scheduled meeting is Thursday, November 16, 2017. It is the policy of Brookings County, South Dakota not to discriminate against the Handicapped of Employment or the Provision of Service. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access, and will provide alternative formats and accessible locations consistent with the Americans with Disabilities Act. ___________________________________ Jenna Peterson Finance Assistant II Brookings County Published once at the approximate cost of_____.