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Brookings Historic Preservation Commission
July 13, 2017 Minutes
A meeting of the Brookings Historic Preservation Commission was held on Thursday, July 13, 2017 at 5:00
p.m. in City Hall. Members present: Leah Brink, Virginia James, Janet Merriman, Greg Heiberger, and.
Absent: Angie Boersma, Janet Gritzner, Jessica Garcia Fritz and Dennis Willert. Others present: Shari
Thornes and Laurie Carruthers.
Vice-Chairperson Heiberger called the meeting to order at 5:03 p.m. A motion was made by Merriman,
seconded by Brink, to approve the amended agenda with two additional items from staff. All present
voted yes, motion carried. A motion was made by Brink, seconded by Merriman, to approve the June 8,
2017 minutes. All present voted yes; motion carried.
ACTION TO CHANGE AUGUST MEETING DATE TO AUGUST 3.
A motion was made by Brink, seconded by James, to change August 10 meeting to August 3 at 5pm. All
present voted yes, motion carried.
DISCUSSION AND ACTION ON FEDERAL SECTION 106 REVIEW OF POTENTIAL EFFECTS OF SDN TOWERS ON HISTORIC PROPERTIES
Section 106 Review Process
Section 106 of the National Historic Preservation Act (NHPA) of 1966 (as amended) requires Federal
agencies to take into account the effects of their undertakings on historic properties. In general, an
undertaking is any project or activity that is federally funded, permitted, licensed, or receives federal
approval. The role of the Office of the State Historic Preservation Officer (SHPO) in the Section 106
process is to advise and assist federal agencies in carrying out their Section 106 responsibilities. The SHPO
reflects the interest of South Dakota and its citizens in the preservation of their cultural heritage and
ensures that agencies make a reasonable and good faith effort to consider the effects of their projects on
historic properties.
Similar to Section 106 of the NHPA, the role of the SHPO in the state preservation law SDCL 1-19A-11.1 is
to comment on projects with the potential to damage, destroy, or encroach upon any historic property
listed on the State or National Register of Historic Places. (SHPO Website on 106 Reviews)
The Advisory Council on Historic Preservation (ACHP)* has created A Citizen's Guide to Section 106
Review, which provides details regarding the process. In addition to national, state, and tribal entities,
local governments are also entitled to participate as a consulting party during a 106 Review.
*The ACHP is an independent Federal agency that promotes historic preservation, oversees the Section 106 process, and advises
the President and Congress on historic preservation policy.
Federal Section 106 Review overrides State review process; therefore, an 11.1 review will not be
applicable for this project.
Project Specifics
Commissioners reviewed a letter, maps, illustrations and pictures from Edge Consulting Engineers, Inc.,
Prairie du Sac, WI, representing SDN Communications.
SDN Communications is proposing to construct 12 small cell telecommunications tower nodes within
rights-of-way. Ten of the towers are approximately 32’ tall and two will be 50’. Refer to “Figure #2 Street
Map” for specific locations.
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Two towers will be located in alleys in the Brookings Commercial Historic District. Detailed photos of all
proposed locations are enclosed in the packet. The information did not include pictures or illustrations of
the towers. Thornes requested additional information from the consulting firm.
1) 50’ tower/node at approximate address of 312 5th Street (Commercial District)
2) 50’ tower/node at approximate address of 310 4th Street (Commercial District)
3) 32’ tower/node at approximate address of 400 5th Avenue (across from Children’s Museum)
Towers were initially considered in the University District, but SDN selected different locations. Towers
are proposed near individually listed properties on the SDSU campus.
BHPC Comment.
The BHPC Commission comments in this process are similar to an 11.1 review and they can request to be
a consulting party. The Commission may recommend no adverse effect, no adverse effect with
conditions, adverse effect stating reasons. The Commission comments will be considered along with
views of other participants in the process.
A motion was made by Brink, seconded by Merriman, to be a consulting party on the 106 review. All
present voted yes, motion carried.
A motion was made by Merriman, seconded by James, to recommend the tower on 4th Street and 5th
Avenue be nestled into the trees and match the existing lighting. All present voted yes, motion carried.
A motion was made by James, seconded by Merriman, to recommend Edge Consulting seek input from
campus and community stakeholders within a reasonable distance of the site installation. All present
voted yes, motion carried.
PROJECT/ISSUE UPDATES & REPORTS
A. Events/Special Projects
1) Strategic Planning Retreat
The planning retreat final report and action plan are pending from the facilitator. Deadline
for submittal is July 14. Changes were distributed to existing work plan, but does not include
items from Strategic Planning Retreat.
2) 2017 Mayor’s Awards - Wednesday, July 19, at McCrory Gardens from 5-7 pm
Order of Program (6-7 pm)
o Mayor’s Welcome
o ABLE Awards
o Mayor’s Awards for Historic Preservation
Boersma & Heiberger alternating (Brink back-up)
Email Shari/Laurie materials for PowerPoint presentation
Mary McClure Bibby Award remarks
o Butler Human Rights Award
o Mayor’s Generational Leadership Award
o Mayor’s Closing Remarks
Winners attending
o Brookings Area Master Gardeners - Mary De Leeuw, Dr. Liz Gorham, Ida Slocum,
Sheryl Gudvangen, Cheryl Palmlund, Janice Doremus
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o Laine & Caleb Evenson
o First United Presbyterian Church - Jeanne Manzer
o Gail & Rosemary Robertson
o SCORY LLC
o Christopher & Kelsey Stoltenberg
o Brennan & Lorraine Sullivan – Rusty Weink (pronounced Wink) accepting award on
their behalf
o Pat Fishback
Member instructions & other details:
o Arrive by 4:45 p.m. to greet guests
o Wear city name badges
o Confirm BHPC members attending event
o Seek out and thank the 2017 winners for their work in preservation
o Introduce yourself to Ted Spencer from the State Office
o BHPC shares the event expenses with the HRC and Disability Committee. BHPC will
fund the promotion and posters. Due to new Park Service rule interpretation, the
plaques will be paid from city match.
3) District Plaques
Reminder that the 2016/2017 grant must be closed out this summer and funds must be
expended by August. Contacts will not be made within all the districts.
B. 11.1 Reviews
1) Demolition of 221 Main Avenue, Brookings Park & Recreation Center, National Guard Armory
The Commission’s written request to the City Manager for additional information was sent
on June 6, 2017. The City has not responded however, the City Manager indicated he would
be working on it later this month. If the city’s response is not provided by the August agenda
packet submittal date of July 20, the BHPC should request written agreement from the City
to extend the 180 days.
2) Brookings County Jail Expansion. The following is an informational status report. No action is
required at this time. The 11.1 review remains on hold until plans are submitted. Sheriff
Marty Stanwick initially requested a meeting with Boersma and Thornes. He then requested
information in writing on the courthouse’s historic status, commission role, and the 11.1
process that could be shared with the County Commission members. Thornes emailed the
Sheriff a response that was included in the agenda packet. Note that the email contains
several hyperlinked documents. Thornes was advised that the County State’s Attorney also
contacted the State Historic Preservation Office asking for clarification on the review process.
3) 305 Main Avenue, Rooftop Addition. The following is an informational status report. No
action is required at this time. An abbreviated case report has been requested by the State.
Thornes anticipates this will be an August agenda item.
Summary of contact:
6/20: APPLICATION - The City received the enclosed application from DesignArc, representing the
owner of 307 Main Avenue (Cubby’s Sports Bar & Grill), to extend the Cubby’s rooftop patio onto the
9Bar at 305 Main Avenue.
6/22: NOTIFICATION- The City sent the application to the State for review.
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6/27: STATE RESPONSE – State sent a letter and case report standards. They said given that this project
has the potential to affect historic properties, they are requesting an abbreviated case report.
6/27: OWNER NOTIFICATION - The City notified the architect/owner that the State Historic
Preservation Office sent the letter stating that this project has the potential to affect historic
properties and are requesting an abbreviated case report. The owner was asked to submit the
completed abbreviated case report to Thornes and review and comment by the Brookings Historic
Preservation Commission would be schedule after submittal. They were advised of upcoming
meetings and submittal deadlines.
7/9: FOLLOW-UP CONTACT - The City emailed the architect to check on the status on the case report
for 305 Main Avenue and also advised the BHPC’s August meeting was changed to August 3 rd, with a
July 20 submittal deadline. The proposed addition would be an extension of Cubby’s alcohol license.
4) Completed Reviews: (informational, no action required)
a) 311 Third Street, Brian Gatzke, Commercial District/Environs, renovate west and north
exterior walls, insulate
o 1/27 Application submitted
o 2/1 Notified State
o 2/16 SHPO approval, notified applicant and building department
b) 306 Main Avenue, Kirk Mansheim, Commercial District/Contributing, rear addition
o 2/1 application received, notified SHPO
o 2/2 SHPO approval, notified applicant and building department
c) 306 Main Avenue, Kirk Mansheim, Commercial District/Contributing, storefront
renovation
o 2/21 - Sent drawings and pictures for review
o 3/8 – Application received, notified State
o 3/13 – SHPO asked for additional information
o 3/14 – Requested additional information from applicant
o 3/14 – SHPO approval, notified applicant and building department
d) 309 5th Street, Brian Gatzke, Commercial District/Environs, renovation to prevent water
infiltration
o 3/30 – Notified State
o 3/31 – SHPO approval, notified applicant and building department
e) 517 7th Street, Dale & Annette Storhaug, University District/Non-Contributing, residing
o 4/30 Application received, 3/29 date on application, but applicant signed on 4/26.
Application was incomplete, missing narrative. Notified application and they
resubmitted.
o 5/1 – Notified state
o 5/8 – Checked on review status
o 5/9 – SHPO approval, notified applicant and building department
f) 710 5th Avenue, David & Nancy Schold, University District/Contributing, siding/porch
repair, column replacement
o 5/15 - First contact (contractor)
o 5/15-5/16 - Contacted City Building Department and owners for clarification on
scope of work. City officials initially did not feel a column replacement was
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maintenance and did not require a permit. Boersma noted that a column should be
considered structural and require a permit. Thornes questioned the Building
Department’s interpretation, stating if the property owner was not replacing a
historic column with an appropriate one, it would be a significant negative impact to
the structure’s historic integrity. Removal and replacement of a column should
require a permit. The Building Department changed their interpretation and agreed
to require a permit.
o 5/17 - Notified owner permit required and sent application
o 5/18 - Application submitted, SHPO notified, SHPO approval, notified applicant &
building department
g) 916 8th Avenue, Kyle Prodoehl, University District, non-contributing, residing
o 5/22 first contact, sent application
o 5/23 application submitted
o 5/23 notified state, SHPO approved, notified applicant & building department
h) 825 5th Street, Tim & Kate Hogan, Central District/Contributing, steps & siding repair
o 5/30 first contact (contractor)
o 6/1 met in person
o 6/6 application submitted
o 6/7 notified state, SHPO approved, notified applicant & building department
i) 724 5th Street, Rick & Joanie Holm, Central District/Contributing, re-shingle
o 5/30 first contact (contractor)
o 6/1 met in person
o 6/6 application submitted
o 6/7 notified state, SHPO approved, notified applicant & building department
j) 702 6th Street, Dr. Clark Sexton, Central District/Non-Contributing, front addition
o 4/27 First contact (in person)
o 5/15 Application submitted
o 7/6 SHPO approved
o 7/7 Notified applicant and building department
5) Other pending/potential reviews (not complete, just begun data tracking)
a) 616 8th Avenue, Robert Bowman
o Requested application and grant information, no application submitted
b) 501 Main Avenue, Dustin Hendrickson, Commercial District/Non-contributing
o Completed.
c) 8th Street Bungalows, SDSU Foundation
C. Liaisons:
1) Comprehensive Master Plan Advisory Committee (Boersma & Garcia Fritz)
a. Stakeholder Meeting, July 11, 1:30-2:30 p.m. - Community Development has scheduled a
Stakeholder Group meeting for Tuesday, July 11th at 1:30 PM in the Community Room for
the following volunteer boards: Historic Preservation, Public Arts, Sustainability, Human
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Rights, Parks & Rec, and Bicycle. Thornes reported that at Tuesday’s stakeholder meeting
the consultant was surprised with how engaged the boards are in Brookings and viewed
this as a unique opportunity. The consultant is changing the layout of the plan based on
the work plans/goals of the boards, committees and commissions.
b. Community Workshop July 12 at the Brookings High School - Participants reported not
much opportunity to provide feedback. The workshop was focused on housing and the
priorities were already set. The charts were unclear and involvement was confusing and
haphazard. Members felt fortunate that two BHPC members are represented on this
committee.
2) Downtown Brookings Inc. (Kuhl) – Kuhl reported Crazy Days is scheduled on July 29 with 30
businesses participating. Events include a life-sized Jenga and Caleb Evenson’s (Bluestem
Bicycles) marathon bicycle ride. Kuhl advised that DBI will be a subsidiary of the Chamber of
Commerce with a dedicated employee and that conversations are going in the right
direction.
3) Public Arts Commission (Brink)
D. Executive Committee/Staff Updates
1) Brookings Arts Council; Historic Carnegie Library
The Brookings Arts Council is planning a by-invitation event on August 10 in the newly
renovated building. The BHPC members are invited to attend.
2) 6th Street Rezoning.
A request to rezone a portion of the 1100 block of 6th Street is on the Planning Commission’s
July 11 agenda. The proposal involves removal of six residential homes. According to the
Commission staff report, the property is currently zoned Residence R-2 Two-Family District
and there are six (6) residential homes occupying the area. The applicant is proposing to re-
develop the property into a 52,185 square foot mixed use center. The 48-foot high building
will be four (4) stories and includes predominately commercial space on the first floor with
efficiency and one (1) bedroom residential units on the second, third, and fourth floors.
The proposed building contains 4,800 square feet of commercial space, 71 apartments, and a
drive-thru that will exit to 12th Avenue. The development will have an access point off 6th
Street and three (3) access drives to 12th Avenue. Two of the access drives are designed to
accommodate both ingress and egress. The third access drive is a drive-thru located 28 feet
from the north property line, which meets the offset requirements.
Planning Commission July 11 Agenda
Rezoning Agenda Item
Concerned citizens regarding the removal of the six houses have contacted staff. However,
the area is not in or adjacent to a historic district or individually listed property. The rezoning
request was denied.
1) 2017/2018 funding award and projects
The BHPC funding request of $9342 was approved, with $3600 cash match from the City, for
the following projects.
□ Mayor’s Awards - $650
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□ Membership: South Dakota Historical Society - $50, National Alliance of Preservation
Commissions -$100, National Trust for Historic Preservation-$250, and National Main
Street Network -$350.
□ Misc. Training/Registration/Travel - $600
□ National Alliance of Preservation Commissions Conference (4 people) - $4992
□ Public Education Campaign Workshop, Materials & Events: $2350
□ Festival of Lights “Central District Trolley” guided tours
o Contract with Provider – June 2017
o Advertising – October 2017
o Event/Guided Historical Tour - November 30, 2017
Requested Items: Trolley provider, Advertising
Funding Amount: $500
□ “Historic Sites on Bikes”
o Advertising – April 2018
o Event/Guided Historical Tour - May 25, 2018 – NEED TO CHANGE
Requested Items: Graphic Design, Advertising
Funding Amount: $250
□ Historic Preservation & Sustainability Council Posters
o Graphic Design – July/August 2017
o Dissemination – Fall 2017/Spring 2018
Requested Items: Poster Graphic Design, Advertising
Funding Amount: $500
□ 11.1 Informational Materials
o Update Brochure – January 2018
o Mailing – March 2018
Requested Items: Brochure graphic design, brochure printing,
postage
Funding Amount: $1000
□ “Green Drinks” Presentation
o Advertising – March-May, 2018
o Presentation/Workshop - May 31, 2018 (changed to April 26)
Requested Items: Advertising
Funding Amount: $100
2) 2018 meeting schedule. Input is requested on the 2018 meeting schedule. Staff requests
action at the August meeting. Recommended dates, if meetings remain on the second
Tuesday at 5:00 p.m.
January 11
February 8
March 8
April 12
May (Need alternate date. 5/3 is volunteer event, 5/17 is Statewide CLG meeting, staff 5/24)
June 14
July 12
Aug 9
Sept 13
Oct 11
Nov 8 (This may conflict with the Trust Conference)
Dec 13
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3) Conferences and Trainings, 2017 & 2018
The Commission has identified member development and outside training as a top priority
for the coming year. The following state, regional and national opportunities are currently
available.
Sept 13-17 Preserve MN Annual Statewide Preservation Conference, Albert Lee
- The conference agenda is available via the above hyperlink. Please advise if
interested in attending.
Oct 3-4 Growing Sustainable Communities Conference, Dubuque
- City elected officials, staff, and volunteers are planning to attend this conference.
Nov 14-17 National Trust for Historic Preservation Conference, Chicago
- BHPC did not request grant funding to attend this conference; however,
members are certainly encouraged to attend (self-funded).
April 27-28, 2018 SD State Historical Society State History Conference, Rapid City
May 16-18, 2018 South Dakota Statewide CLG Conference, Vermillion, Donovan Rypkema
Keynote
- Members are strongly encouraged to block dates to attend this conference,
especially to hear the scheduled keynote. Donovan is a renowned expert in the
field of historic preservation economics. We have several of his publications.
Thornes has heard him speak at regional and national conferences. The BHPC
also funded to bring him to Brookings where he spoke to city, chamber,
university, and community leaders about the economics of historic preservation.
PlaceEconomics Website
June 2018 Preserve Iowa Summit, date & location pending
- The 2014 conference was excellent. They have not announced a date yet and
they may opt to combine with the NAPC forum in Des Moines.
July 18-22, 2018 NAPC Forum, Des Moines
- The conference agenda is not out yet, but members may want to block their
calendars for this one, too. The BHPC has funding for four to attend.
Nov 2018 - National Trust Conference, date & location pending
- If members are interested in attending this one, the BHPC will need to include in
its 2018/19 funding application.
E. State Historic Preservation Office (SHPO) Katelyn Weber has replaced Jennifer Brosz. Board of
Trustees openings.
F. Thornes reported that Diane Kosbau meet with the Mayor to request decorative street lighting
be extended up 4th and 5th Street as well as the avenues to tie in with the 6th Street Main to
Medary project. The Mayor has asked staff to gather information from the Engineering
Department and Brookings Municipal Utilities, and then meet with the City Manager. This project
will be reviewable, but a simple process.
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The Mayor asked Thornes for more information about neighborhood conditions and how the
BHPC can assist. Thornes advised it would fall under Section 46.42 regarding damage by neglect
and contacted the City Attorney. The City Attorney advised these cases would be in magistrate
court but did not have an estimated timeline since it has never been done. The BHPC normally
would not be consulted unless the deterioration included an exterior element that must be
removed.
Thornes advised a timeline is being created of all the BHPC Projects since 1985, which tells the
story of the BHPC. Additionally, a document portal on the website is being developed where
everything will be searchable. This will be a valuable tool for the BHPC and citizens.
ANNOUNCEMENTS/CORRESPONDENCE/COMMUNICATIONS/CALENDAR
July 19 Combined Award Event
Aug 3 BHPC Meeting, 5 pm
Sept 13-17 Preserve MN Annual Statewide Preservation Conference, Albert Lee
Sept 14 BHPC Meeting, 5 pm
Oct 3-4 Growing Sustainable Communities Conference, Dubuque
Oct 12 BHPC Meeting, 5 pm
Nov 9 BHPC Meeting, 5 pm
Nov 14-17 National Trust for Historic Preservation Conference, Chicago
Nov 30 Trolley Tours – Festival of Lights
June 2018 Preserve Iowa Summit, date & location pending
Dec 7 Mayor’s Holiday Party
Dec 14 BHPC Meeting, 5 pm
April 27-28, 18 State History Conference, Rapid City
May 3, 2018 City Volunteer Appreciation Reception, 5-7 pm, McCrory Gardens
May 16-18, 2018 South Dakota Statewide CLG Conference, Vermillion, Donovan Rympkema Keynote
June 16-18, 2018 St. Paul’s Episcopal 100th Anniversary Event
July 18-22, 2018 NAPC Forum, Des Moines
Nov 2018 National Trust Conference, date & location pending
ADJOURNMENT
A motion was made by Brink, seconded by Merriman, to adjourn at 5:45 pm. All present voted yes,
motion carried.
Submitted by Laurie Carruthers