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Municipal Utilities Board September 11, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 11, 2017, at the Utility Building with the following members present: Carruthers,
Hansen (via teleconference), Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held August 14, 2017 and the special meeting held
August 28, 2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Harvey that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.40; A T & T, Telco Settlement, $883.12; A1 Cleaning &
Restoration, Janitorial Service, $240.00; Advanced Engineering & Environmental Service,
Engineering Services, $1703.75; Allegra, Printed Supp, $1,030.30; Anixter, Supp, $5,017.00;
Anixter, Unreg Inventory, $514.00; Aramark, Supp, $171.76; Atlas Copco, Annual Service
Agreement, $2,461.20; Authorize.Net, Credit Card Processing, $135.00; Automatic Building
Controls, Building Maint, $627.00; Badger Communications, Unreg Inv, $532.30; Barhite,
Brooke, Travel, $400.46; Bluefin Pymt Systems, Credit Card Processing, $7,775.85; Border
States Elec, St Light Poles, $38,000.00; Border States Elec, Supp, $1,362.98; Border States Elec,
Unreg Inv, $905.52; Bridle Estates, Sewer Charge Reim, $2,475.00; Briggs, Ken, Travel, $20.65;
Brightstar Accessories Group, Supp, $5,716.98; Brookings Car Care, Maint, $63.45; Brookings
County Finance, Commercial Plates, $4,640.47; Brookings Credit Bureau, Delinq. Acct
Collection, $159.62; Brookings Municipal Utilities, Office Utility Bill, $60,867.06; Bruns,
Brooke, Travel, $9.10; BSG Clearing Solutions, Telco Settlement, $96.46; BX Civil &
Construction, 6th St Main Replacement PP 5, $16,302.82; BX Civil & Construction, 6th St Main
Replacement PP 6, $75,568.50; Campbell Supply, Supp, $16.99; Central Business, Supp,
$281.55; Century Business Products, Copier Maint, $173.46; Century Link, Tele Exp, $314.67;
Chesterman Co, Bottled Water, $24.00; City of Beresford, Utility Bill, $228.68; City of
Brookings, Contract Fee, $7,145.99; City of Sergeant Bluff, Utility Bill, $248.22; City of Sx City
Iowa, Fire Permit, $20.00; City of Vermillion, Utility Bill, $405.56; Clay Union Electric, Utility
Bill, $272.11; Core $ Main, Supp, $107.35; Corporate Tech, Backup Server, $6,583.00; Courtesy
Plbg & Htg, Repair/Supp, $41.35; Credit Collections Bureau, Delinq. Acct Collection, $540.88;
Crescent Electric, Supp, $81.57; CT Corporation, Professional Service, $299.00; Culligan of
Watertown, Bottled Water, $32.75; Dakota Service, Supp, $151.96; Dakota Supply Group, Supp,
$4,368.25; Datalink, Supp, $6,490.06; Dave's Window Cleaning, Window Service, $77.00;
DePauw, Sean, Travel, $351.32; Dept of the Treasury, Federal Tax, $5,841.31; DHE, LLC,
Maint Fee, $1,139.22; Directory Resources, Software Maint, $1,700.00; Ditch Witch of SD,
Equip Maint, $1,097.33; DK Diesel Injection, Equip Maint, $1,376.86; DPC Industries,
Chemicals, $1,018.00; Earl May Seed & Nursery, Supp, $119.96; Eco Water, Bottled Water,
$116.85; Einspahr Auto Plaza, Vehicle Maint, $122.89; Ekern, Jeff, Travel, $25.50; Electric
Construction, Elec Service for Tower, $7,871.44; Electric Supply, Electrical Work, $542.54;
Ethanol Products, Chemicals, $1,611.45; Express Communications, Telco Settlement,
$11,646.49; Farmers Implement, Equip Maint, $217.33; Farmhouse Fraternity, Water Meter
Reim, $421.00; Fastenal, Supp, $20.04; Fed Ex, Freight, $275.16; Ferguson Waterworks,
Meters, $1,316.34; Fibercomm, Broadband Service, $2,977.86; First Bank & Trust, Bond Pymt
Series 2011, $36,226.04; Flexible Pipe Tool, Supp, $813.70; Foerster Supply, Supp, $299.90;
Fox Scientific, Supp, $685.33; Fox Sports Net North, Contract Fee, $7,033.64; Freeman, Harvey,
Travel, $122.40; Frontier Precision, GPS Units, $360.00; Golden West Tech, Tech Support,
$5,112.00; Golden West Telecom, Tele Exp, $41.97; Goldfield Telecom, Unreg Inv, $9,201.07;
Grainger, Supp, $152.75; Graybar Electric, Supp, $291.39; Hach Chemical, Supp, $833.30;
Hawkins Inc, Chemicals, $1,675.22; HD Supply Waterworks Ltd, Supp, $1,627.86; HDR Inc,
Engineering Service, $19,903.45; Hibu Inc-West, Advertising, $415.00; Homestead Do It
Center, Supp, $652.95; Hydro-Klean, Sewer Main Relining, $29,865.69; Illustratus, Supp,
$81.48; Independent Communication, Contract Fee, $2,827.20; Industrial Machine & Eng.,
Repairs/Supp, $665.00; Interstate Telecom, Tele Exp, $1,328.96; Jensen, Tyler, Travel, $113.74;
Johme, Ashley, Travel, $120.38; JRP Construction, Concrete/Supp, $19,533.00; Julius, Laura,
Travel, $109.47; Karpen, Nick, Travel, $171.74; KDLT TV, Contract Fee, $3,003.90; Kibble
Equipment, Equip Maint, $63.96; Kindt, Scott, Travel, $25.50; Knettel, Trever, Travel, $450.04;
Kor, Jonathon, Travel, $3.60; Laake, Aaron, Travel, $1,285.73; Larson, Jack, Travel, $45.90;
LECA, Telco Settlement, $2,668.00; Loban, Darin, Travel, $137.60; Lounsbery, Jeff, Travel,
$23.86; MacDoctors, Maint/Supp, $1,013.98; Martin's Inc, Diesel/Oil, $1,069.33; McGrath
North Mullin & Kratz, Legal Service, $725.00; Mediacom, Broadband Service, $89.95;
Menards-Sx Falls East, Supp, $7.97; Menards-Sx Falls West, Supp, $112.85; Menards-
Watertown, Supp, $270.52; Merchant Transact, Credit Card Processing, $975.47; Midamerican
Energy, Utility Bill, $1,378.81; Midcontinent, Contract Fee, $337.20; Midwest Glass,
Repair/Supplies, $229.80; Moss Adams LLP, Consulting Service, $150.00; Napa Auto Parts,
Supp, $35.40; Nelson, Brian, Travel, $25.50; Nielsen's, Repair/Supp, $297.39; Nielson, Brandi,
Travel, $115.56; North West Rec, Utility Bill, $45.38; Office Elements, Maint/Supp, $89.58;
Olson, Justin, Travel, $197.42; One Source-Background Check, Employee Verification, $253.50;
Otter Tail, Utility Bill, $151.18; Outlaw Graphics, Reflective Truck Stripes, $3,454.00; Pack,
Rebecca, Backflow Preventer Reim, $81.00; Pandora Media, Advertising, $1,367.61;
PassExpress, Service Fee, $435.00; Patrick, Dan, Travel, $16.05; Pesola, Robert, Travel, $14.98;
Pete Lien & Sons, Chemicals, $12,465.66; Power & Telephone Supply, Unreg Inv, $926.40;
Prairie Graphics, Supp/Uniforms, $678.00; Pro Lube, Vehicle Maint, $65.90; R & L Splicing,
Contracted Services, $2,448.98; Ramos, Kristina, Travel, $10.22; Reihe, Tara, Travel, $23.54;
Rental Depot, Equip Rental, $47.95; Riter, Rogers, Wattier & Brown LLP, Legal Service,
$882.00; Ron's Auto, Vehicle Maint, $2,347.23; Runnings, Supp, $3,352.15; Schoon's Pump N'
Pak, Gas, $1,592.19; SD Dept of Health Lab, Testing W-WW Samples, $620.00; SD Treasurer,
Sales/Excise Tax, $76,045.81; SD Treasurer CIF, Communication Impaired Fee, $4,064.15;
SDN Communications, Circuit Lease, $9,351.74; Servicemaster, Janitorial Service, $130.00;
Sharp Electric, Electrical Work, $1,586.27; Sioux Falls Sanitation, Sanitation Service, $171.50;
Sioux Falls Utilities, Utility Bill, $52.66; Sioux Valley Energy, Utility Bill, $1,638.52; South
Sioux City, Utility Bill, $781.89; Sprint, PCS Phone Service, $2,989.98; Sprint, PCS Service
Fee, $213,202.30; Sprint, PCS Inventory, $56,553.79; Sprint-Sx City, PCS Accessories,
$1,418.00; Sprint-Sx Falls, PCS Accessories, $1,276.96; Stanwick, Kylie, Travel, $120.91; State
of Iowa-Treasurer, Sales Tax, $4,823.00; Stoltenburg, Audie, Travel, $445.23; Stuart C. Irby,
Supp, $4,358.25; Sturdevant Auto, Supp, $15.81; Stutelberg, Craig, Travel, $169.60; Swenson,
Lance, Travel, $122.40; Swiftel Communications, Office Phone Bill, $36,891.03; UPS Store,
Freight, $1,031.90; Top Notch Cleaning, Janitorial Service, $1,845.00; Tower Distribution,
Contract Fee, $317.75; Traffic Control, Signal Light Repair, $780.00; Union County Elec, Utility
Bill, $290.20; UPS, Freight, $251.08; US Postal Service, Postage, $9,000.00; Universal Service
Adm., USAC Contribution, $46,600.71; University Estates, Water Charge Reim, $3,575.00;
USA Bluebook, Supp, $2,409.75; Utility Service, Well Maint, $20,357.00; Walsh, Debra,
Travel, $161.36; Watertown Utilities, Utility Bill, $1,346.20; Wellmark Blue Cross Blue Shield
of SD, Benefit Plan Fee, $257.25; Wesco, Maint Fee, $12,558.00; Wesco, Supp, $1,395.76;
Wesco, Water Module Remote Mounts, $17,108.00; Wheeldon's, Equip Maint, $30.00; Xcel
Energy/NSP, Utility Bill, $2,443.84.
The following are Telephone/Utility Refunds:
Adams, Jim, $36.46; Adams, Spencer, $18.66; Arter, Donna, $8.72; Biteler, David, $368.50;
Bortnem, Chad, $19.75; Brandt, Dave, $51.44; Brandt, Jacob, $2.86; Callahan, Jessica, $49.94;
Campbell, Robin, $4.49; Cech, Joseph, $86.52; Cottonwood At Ben Reifel, $76.80; Dakota Land
Design, $60.00; Davis, Andrew, $48.53; Eliason, Steve & Penny, $110.88; Fields, Lacey, $8.27;
Garden Square Assn, $11,904.39; Gibson, Wanda, $4.49; Hanusa, John, $51.94; Huber, Emily,
$42.82; Jacob, Tyler, $21.44; Jorgensen, Jerry, $115.50; Kelley, Bill, $190.17; King, Kelsey,
$31.05; Kohler, James, $40.52; Kroont Je, Heather, $68.50; Kruse, Dwayne, $25.36; Lanenga,
Remington, $494.00; Law, Carrie, $64.91; Lee, Audrey, $11.17; Lucero, Camilla, $55.64; Maize
Properties, $69.41; Maize Properties, $167.23; Malterud, Adrian, $15.76; Min, Manki, $42.89;
Mogler, Barbara, $5.72; Moutsoglou, Nefeli, $65.21; Muecke, Patricia, $23.91; Mustful, Alyssa,
$9.87; Naber, Mark, $72.16; Ness, Joseph, $15.76; Oakwood Corp Housing, $38.65; Oakwood
Corp Housing, $44.75; Opatz, Gordon, $48.84; Osenieks, Laura, $45.45; Papini, Karen, $35.99;
Ringgenberg, Aaron, $76.07; Schaefer, Morgan, $68.58; Schreyer, Jessica, $56.26; Scofield,
Warren, $40.66; Sd Video/Staurolite Inn & Suites, $21.33; SDSU Facilities & Services, $1.30;
SDSU Facilities & Services, $1.30; Snyders, Trevor, $85.03; Southland Court, $30.12;
Theodosopoulos, Panagoita, $96.42; Thompson, John, $20.25; Tietjen, Krista, $57.12; TNT
Construction, $25.82; Tofte, Steve, $164.29; TV Productions, $330.08; Voigt, Nikolas, $57.04;
Weerts, Amy, $119.89; Yakabe, Selena, $4.27.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $235,710.31; Water, $102,426.51; Wastewater,
$91,039.59; Telephone, $534,403.13;
Retirement, $52,595.01; Social Security, $69,564.77; Insurance, $117,014.07; Deferred Comp,
$13,140.95;
Salary Changes: B. Nielson, $18.26*; M. Wells, $3,908.95*; T. Delaney, $19.01; J. Jensen,
$25.35; J. Nutter, $17.25; B. Pedersen, $33.65; R. Thompson, $5,920.18;
New Employees: T. Libby, $9.74*; L. Thompson, $9.74*; J. Butler, $24.27;
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Harvey to adjourn to an executive session
to consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss personnel, marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
Carol Pitts now absent.
2018 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Harvey that the following Resolution No. 17-17 be approved.
RESOLUTION NO. 17 - 17
RESOLUTION APPROVING
2018 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 11, 2017, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 11th day of September, 2017.
ATTEST:
________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2018 BUDGET AND RATES
Motion was made by Harvey, seconded by Carruthers that a public hearing be held on the
2018 budget and utility rates at the Board Meeting to be held on Monday, October 9, 2017, at
1:00 p.m. All members present voted in favor of the motion.
APPOINT REPRESENTATIVE TO BROOKINGS COUNTY AND CITY JOINT
JURISDICTION COMMITTEE
Motion was made by Harvey, seconded by Carruthers that Steve Meyer be appointed as
Brookings Municipal Utilities representative to the Brookings County and City Joint Jurisdiction
Committee. The purpose of the Committee is to review the current Joint Jurisdiction Ordinances
governing the joint jurisdictional area around the City of Brookings and make recommendations
for changes to the Brookings County Planning & Zoning Commission and the City of Brookings
Planning Commission. All members present voted in favor of the motion.
FINAL PAYMENT ON THE 2017 SEWER MAIN RELINING PROJECT
Motion was made by Hansen that the following Resolution No. 18-17 be approved.
RESOLUTION NO. 18 - 17
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR 2017 SEWER MAIN RELINING PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $29,865.69 to Hydro-Klean, LLC hereby be approved for the 2017
Sewer Main Relining Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 11th day of September, 2017.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
APPLICATION FOR EXTENSION OF SEWER MAINS AND CONNECTION INTO
THE CITY SEWER SYSTEM – PRAIRIE HILLS ADDITION
Motion was made by Carruthers, seconded by Harvey that the application for extension
of sewer mains and connection into the city sewer system in Sweetgrass Drive in the Prairie Hills
Addition requested by John Mills, Prairie Hills LLC, be approved. All members present voted in
favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
2018 WATER MAIN REPLACEMENT PROJECT – SECOND STREET
2018 20TH STREET SOUTH WATER TOWER RECOATING PROJECT
2018 SANITARY SEWER REPLACEMENT
Motion was made by Harvey, seconded by Hansen that authorization be given to
advertise for bids for 2018 Water Main Replacement Project on Second Street, 2018 20th Street
South Water Tower Recoating Project and 2018 Sanitary Sewer Replacement for the
Water/Wastewater Departments. All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and publicly read at 1:30 p.m. on September 6, 2017,
and presented at this time for consideration and action.
LIME SLUDGE REMOVAL
Gacke Enterprises $172,500.00
Prussman Contracting Company $178,200.00
Motion was made by Carruthers, seconded by Harvey that the bid in the amount of
$172,500.00 from Gacke Enterprises for Lime Sludge Removal for three years, commencing in
2018 be approved; and that, after reviewing the contract for the above bid, that the President of
the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing personnel matters. All members present voted in favor of the
motion.
The Board reconvened in open session.
Motion was made by Hansen, seconded by Carruthers that the following salary changes
be made. All members present voted in favor of the motion.
I. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salary
of the following positions by 3% effective October 1, 2017:
Management Wage Structure
Watertown Marketing Wage Structure (non-exempt employees)
Sioux Falls Marketing Wage Structure (non-exempt employees)
Sioux City Marketing Wage Structure (non-exempt employees)
Brookings Retail Marketing Wage Structure (non-exempt employees)
Electric Department Manager
Water/Wastewater and Engineering Manager
Network & Technical Operations Manager
Finance & Accounting Manager
Swiftel General Manager
Executive Vice President/General Manager
Increase the base pay of positions on the following wage structures by
3% effective January 1, 2018:
Brookings Retail Marketing Wage Structure (exempt employees)
Brookings Wireline Marketing Wage Structure (exempt employees)
Watertown Marketing Wage Structure (exempt employees)
Sioux Falls Marketing Wage Structure (exempt employees)
Sioux City Marketing Wage Structure (exempt employees)
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President