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HomeMy WebLinkAboutUtilMinutes_2017_08_14Municipal Utilities Board August 14, 2017 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, August 14, 2017, at the Utility Building with the following members present: Carruthers, Hansen, Harvey, Pitts and President Peterson. MINUTES Minutes of the regular meeting held July 10, 2017 and the special meetings held July 24, 2017 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Harvey, seconded by Carruthers that the following bills and claims be approved. All members present voted in favor of the motion. 4Nu-Praxair Dist, Supplies, $12.00; 911 Datamaster, Software, $1,400.00; A T & T, Telco Settlement, $829.82; Accela, Software Support, $5,739.99; Ace Refrigeration, Supplies, $21.00; Advanced Engineering & Environmental, Engineering Services, $5,908.79; Advanced Media Tech, Set Top Boxes, $13,864.85; A-I Computer Solutions, Supp, $123.22; Airbus DS Comm, Router Support, $10,000.00; AirWay Tech, Supp, $403.87; Allegra, Printed Supp, $3,891.67; Anixter, Supp, $3,702.80; Anixter, Unreg Inventory, $495.00; AOSNC, Maintenance, $4,272.90; Aramark, Supp, $248.50; Authorize.Net, Credit Card Processing Fee, $136.25; Auto Body Specialties, Supp, $14.84; Badger Communications, Unreg Inv, $248.04; Ball, Michelle, Janitorial Service, $250.00; Barhite, Brooke, Travel, $27.82; Bendix, Copier Maint, $3,760.69; Bluefin P ym t Systems, Credit Card Proc Fee, $7,370.99; Border States, St Light Poles, $38,000.00; Border States, Supp, $5,961.33; Border States, Unreg Inv, $38,341.03; Borns Group, Postage, $9,112.83; Borns, Justin, Travel, $76.50; Bowes Construction, BMU Parking Lot Improvements, $205,632.89; Bridle Estates, Sewer Charge Reim, $2,430.00; Briggs, Ken, Travel, $43.20; Brightstar US, License Renewal, $6,000.00; Brookings Credit Bureau, Delinq. Acct Collection, $550.81; Brookings Engraving, Signs/Engraving, $9.00; Brookings Municipal Utilities, Office Utility Bill, $61,833.28; Brookings Radio, Advertising, $2,320.00; Brookings Register, Advertising/Legals, $24.00; Brookings Vision Center, Safety Glasses, $440.00; BSG Clearing Solutions, Telco Settlement, $132.03; Buhls-Brookings, Rug/Supp, $146.00; Butler Machinery, Annual Inspection, $570.00; Cafe Coteau, Supp, $313.92; Calix, FTTP Access Equip, $20,612.23; Carquest, Equip Maint, $140.35; Carrier Mgmt Systems, Supp, $850.00; Carus Corp, Chemicals, $4,116.00; CDW Government, Supp, $55.34; Central Business, Supp, $2,887.60; Century Link, Tele Exp, $1,533.69; Century Link, Telco Settlement, $272.23; Chesterman Co, Bottled Water, $36.00; City of Beresford, Utility Bill, $210.93; City of Brookings, Contract Fee, $7,027.42; City of Brookings, Landfill Fee, $499.66; City of Sergeant Bluff, Utility Bill, $223.24; City of Vermillion, Utility Bill, $384.88; Climate Systems, HVAC Maint, $670.00; CommScope Tech, Repair, $500.00; Cornerstone Group, E-Mail Newsletter, $338.00; Courtesy Plbg & Htg, Repair/Supp, $94.60; Creative Printing, Printing Supp, $216.44; Credit Collections Bureau, Delinq. Acct Collection, $932.01; Crescent Electric, Supp, $198.71; Crescent Electric, Unreg Inv, $14.37; Culligan, Bottled Water, $150.75; Culligan, Bottled Water, $25.50; Dakota Service, Supp, $745.48; Dakota Supply Group, Batteries, $2,918.00; Dale's Alignment, Vehicle Maint, $243.00; Dave's Window Cleaning, Window Service, $108.00; DeBeer Small Engine Repair, Equip Maint, $16.00; Dept of the Treasury, Fed Tax, $5,763.29; Dex Media East, Advertising, $68.13; DGR Engineering, Engineering Service, $7,182.99; DHE, Maint Fee, $1,139.22; Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Equip Maint, $1,775.29; DPC Industries, Chemicals, $2,579.38; Eco Water, Bottled Water, $94.50; Einspahr Auto Plaza, Vehicle Maint, $577.53; Elite Electric, Electrical Work, $393.12; Empire Business Systems, Supp, $5,322.05; Express Communications, Telco Settlement, $8,804.22; Farmers Implement, Equip Maint, $79.20; Fastenal, Supp, $459.04; Feist, Jordan, Travel, $97.91; Fiber Comm Solutions, Unreg Inv, $153.00; Fibercomm, Broadband Service, $5,909.12; First Bank & Trust, Bond Pymt Series 2011, $36,226.04; Fix It Shop Locksmith, Service Call, $9.00; Flash Tech, Supp, $1,393.68; Flexible Pipe Tool, 2018 Chassis w/Jet Vac, $324,900.00; Fluid Evolution Productions, Registration, $225.00; Foerster Supply, Supp, $2,669.20; Fox Sports Net North, Contract Fee, $6,825.04; Fremont Tire, Safety Inspection, $75.00; Frontier Precision, GPS Units, $4,439.19; FRRPA, FRRPA Lease, $24,706.00; G & R Controls, Equip/Maint, $1,168.12; Ganci, Ricky, Conserve/Demand Incentive, $425.00; George's Sanitation, Sanitation Service, $120.00; Gile, Judith, Conserve/Demand Incentive, $15.00; Golden West Tech, Tech Support, $5,210.75; Golden West Telecom, Tele Exp, $42.60; Goldfield Telecom, Unreg Inv, $4,585.09; Grainger, Supp, $590.91; Graybar Electric, Supp, $1,121.00; Hach Chemical, Supp, $890.53; Hawkins Inc, Chemicals, $549.78; HD Supply Waterworks, Supp, $156.00; Hibu Inc-West, Advertising, $415.00; Hillyard, Repair/Supp, $243.24; Hilton Garden Inn, Lodging, $357.00; Homestead Do It Center, Supp, $349.45; Hy- Vee, Supp, $339.96; Illustratus, Supp, $122.22; Independent Comm, Contract Fee, $2,776.80; Interstate Telecom Coop, Tele Exp, $2,388.77; Jackrabbit Tire, Equip Maint, $318.54; Jensen, Ellen, Travel, $55.64; Jensen, Tyler, Travel, $57.78; Johme, Ashley, Travel, $35.31; John Henry Foster Minn, Maint/Supp, $206.47; Jones Pest Control, Pest Control, $50.00; Karl's TV & Appliance, Supp, $379.99; Karpen, Nick, Travel, $70.62; KDLT TV, Contract Fee, $2,950.35; Kibble Equipment, Equip Maint, $84.49; Kor, Jonathon, Travel, $45.90; Laake, Aaron, Travel, $1,104.02; Langland Home Center, Repairs/Supp, $162.40; Larson, Jack, Travel, $61.20; LECA, Telco Settlement, $2,668.00; Lewis Drug, Supp, $6.87; Locators & Supplies, Repair/Supp, $287.22; Loutsch, James, Conserve/Demand Incentive, $425.00; Lowe's, Supp, $627.18; Lyle Signs Inc, Sign, $84.34; M & T Fire & Safety, Supp, $438.50; Mack, Scott, Travel, $682.97; Mac's, Supplies, $49.99; Martin's Inc, Diesel/Oil, $1,138.98; Matheson Tri-Gas, Supp, $258.53; Mathison Co, Maint/Supp, $10.35; McGrath North Mullin & Kratz, Legal Service, $174.00; Mediacom, Broadband Service, $97.84; Mehlhoff, Kayla, Conserve/Demand Incentive, $50.00; Melby Photography, Photograph, $62.84; Menards-Sx City, Supp, $91.16; Menards-Sx Falls West, Supp, $10.81; Menards-Watertown, Supp, $226.91; Merchant Transact, Credit Card Processing Fee, $853.05; Mercy Business Health, Drug Screening, $27.50; Metering & Tech Solutions, Supp, $433.72; Meyer, Rodney, Conserve/Demand Incentive, $50.00; Michaels Fence Co, Fencing Supplies, $61.25; Midamerican Energy, Utility Bill, $1,627.98; Midcontinent, Broadband Service, $948.09; Midcontinent, Contract Fee, $327.20; Missouri River Energy, Supplemental Power, $1,809,707.72; Missouri River Energy, WAPA Allocation, $260,863.98; MVTL Labs, Wastewater Analysis, $1176.00; Myron Corp., Supp, $189.72; Napa Auto Parts, Supp, $143.76; National Processing, Credit Card Processing Fee, $5,497.00; Nelson, Jacob, Travel, $155.15; Nielson, Brandi, Travel, $247.49; North West Rec, Utility Bill, $43.84; Northwestern Energy, Natural Gas, $279.23; Nyberg's Ace, Supp, $19.96; Obeslo, Kayla, Travel, $4.28; Office Elements, Maint/Supp, $375.74; Olson, Justin, Travel, $153.55; One Source-Background Check Co, Employee Verification, $142.50; Otter Tail, Utility Bill, $182.07; Pandora Media, Advertising, $7,441.21; PassExpress, Software, $850.00; Patrick, Dan, Travel, $14.93; Pesola, Robert, Travel, $6.42; Pete Lien & Sons, Chemicals, $8,088.12; Peterson A/C & Heating, Repairs/Supp, $267.48; Power & Telephone, Splitter Modules, $10,352.58; Prairie Graphics, Supp/Uniforms, $594.00; Pro Lube, Vehicle Maint, $185.99; Prussman Contracting, Main Repair, $2,480.64; Ramos, Kristina, Travel, $8.08; Redcort Software, Software, $670.00; Runnings, Supp, $2,174.17; Sanford Health, Drug Screening, $40.00; Schoon's Pump N' Pak, Gas, $5,446.85; SD Dept of Health Lab, Testing W-WW Samples, $483.00; SD Treasurer, Sales/Excise Tax, $74,694.53; SDN Communications, Annual Fiber Maint, $3,992.00; SDN Communications, Circuit Lease, $300.00; SDSU Foundation, Promotional Display, $2,500.00; SDSU Office of Career Development, Employment Advertising, $150.00; Servicemaster, Janitorial Service, $280.00; SHI International, Computer Supp, $1,251.84; Sx Falls Shopping News, Advertising, $172.80; Sx Falls Tower & Comm, PCS Tower & Site Work, $63,909.41; Sx Falls Tower & Comm, PCS Tower Site Maint, $4,168.37; Sx Falls Two Way Radio, Repairs/Supp, $650.00; Sx Falls Utilities, Utility Bill, $802.25; Sx Valley Energy, Dispatching Service, $660.00; Sx Valley Energy, Utility Bill, $1,741.89; SD Newspaper Assoc, Employment Advertising, $511.56; SD One Call, Locate Fee, $202.65; SD Public Assurance Alliance, Vehicle Insurance, $658.11; South Sx City, Utility Bill, $546.04; Sprint, Tele Exp, $14.94; Sprint, PCS Phone Service, $3,055.36; Sprint, PCS Service Fee, $224,629.67; Sprint, PCS Inventory, $121,328.62; Sprint-Sx Falls, PCS Accessories, $1,172.60; Stanwick, Kylie, Travel, $235.72; Staples, Supp, $17.99; State of Iowa-Treasurer, Sales Tax, $4,823.00; Stewart, Nicholas, Travel, $117.52; Stoltenburg, Audie, Travel, $661.69; Strand, Chad, Travel, $30.60; Stuart C. Irby, Supp, $1,436.65; Sturdevant Auto, Supp, $754.35; Swiftel Comm, Office Phone Bill, $110,853.73; Syntron Material Handling, Supp, $78.19; Talley Communications, Connectors/Supp, $1,885.89; Tessier's, Repairs/Supp, $1,229.01; Service Warehouse, Supp, $346.11; UPS Store, Freight, $1,007.54; THI, Inc, Fiber Optic Transceivers, $1,899.63; Thomson Reuters, SDCL Publications, $88.75; Tires Tires Tires, Vehicle Maint, $715.00; Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $332.00; Toucedo, Tyson, Travel, $15.30; Tower Distribution, Contract Fee, $307.92; Town & Country Shopper, Advertising, $470.00; Union County Elec, Utility Bill, $271.50; UPS, Freight, $386.11; Universal Service Adm., USAC Contribution, $46,600.70; University Estates, Water Charge Reim, $3,445.00; Vantage Point, Engineering Consulting, $8,057.50; Vostad, Craig, Conserve/Demand Incentive, $425.00; Walsh, Debra, Travel, $456.89; Watertown Utilities, Utility Bill, $1,282.57; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $257.25; Wells Fargo, Deposit Tickets, $194.84; Wesco, Supp, $3,394.99; Window Pros, Window Service, $10.00; Wolf, Timothy, Conserve/Demand Incentive, $130.00; WW Tire, Equip Maint, $794.00; Xcel Energy/NSP, Utility Bill, $3,101.38. The following are Telephone/Utility Refunds: Altirbaq, Asim, $38.34; Arnold, Carey, $182.69; Benson, Austin, $116.98; Bertolini, Kenneth, $59.23; Bock, Patrick, $159.35; Bortnem, Ralph, $15.72; Broadacre Mbl Homes, $86.85; Clark, Melissa, $65.71; Den-Wil Investments, $30.89; Drapeau, Bethany, $544.50; Foxley, Joel, $23.72; Gould, Ronna, $28.21; Groen, Angeline, $27.15; Haddock, Alisha, $88.53; Haddock, Colleen, $9.20; Hennen, Stephanie, $78.84; Howard, Kevin, $25.78; HyVee, $111.83; Intermill, Kristen, $47.26; International Plant Nutrition Institute, $15.16; Jackson, Conner, $9.71; Jacobson, Elsie, $12.10; Johnson, Samantha, $135.50; Jordan, Elizabeth, $10.22; Journals of the Heart, $80.65; Kahler, Justin, $316.64; Krystosek, Samuel, $68.90; Madsen, Shane, $111.73; Malde, Alice, $9.77; Martin, Matthew J, $183.20; Mills Construction, $82.90; Mills Construction, $54.08; Namminga, Dwight, $54.01; Osvog, Lillian, $18.79; Payless Shoesource, $73.64; Petz, Terri, $107.18; Pitts Property Mgmt, $84.81; Popkes, Shayna, $36.05; Poyner, Lura, $86.24; Ragels, Adam, $51.74; Rodman, Zachary, $59.17; Sammons, Elliot, $33.26; Sandhurst, Nicole, $73.98; Schulte, Ashley, $19.35; Strong, Michael, $38.34; Swisher, James & Desiray, $5.00; Syring, Vanessa, $67.69; Thompson, Mitchell, $45.13; Vanduch, Carson, $213.78; Welu, Amy, $40.50; Wilson, Kara, $10.75. PERSONNEL INFORMATION Department Salaries (July): Electric, $210,286.38; Water, $95,397.61; Wastewater, $82,821.56; Telephone, $505,715.00; Retirement, $48,351.49; Social Security, $64,560.16; Insurance, $116,217.54; Deferred Comp, $12,315.16; Salary Changes: A. Aguilar, $10.96*; B. Andersen, $26.57; C. Anderson, $16.89; C. Beynon, $12.67; H. Beynon, $20.29; J. Borns, $32.36; K. Briggs, $39.04; B. Bruns, $16.22*; T. Dahmen, $37.16; B. Drexler, $39.04; J. Ekern, $32.36; D. Finn, $25.40; H. Freeman, $35.42; K. Grovenburg, $12.67; H. Hall, $12.67; D. Hanten, $31.88; A. Hartley, $12.98*; T. Heldt, $20.29; J. Horst, $35.42; K. Jensen, $25.95; A. Johme, $20.95; L. Jones, $12.67; S. Kindt, $33.44; J. Kleinemas, $35.42; J. Kor, $13.41; J. Kriese, $33.64; D. Kruse, $33.64; J. Larson, $29.38; J. Lenander, $17.23; J. Lounsbery, $32.36; T. McLaughlin, $22.35; M. Menken, $32.36; R. Murphy, $10.35*; B. Nelson, $32.36; J. Owen, $19.87; R. Pesola, $16.22*; M. Platzeck, $35.42; J. Reed, $32.36; K. Resmen, $12.92; S. Rients, $29.38; J. Skoglund, $12.67; C. Strand, $35.42; L. Swenson, $29.38; J. Tilden, $20.95; T. Toucedo, $12.67; R. Behlings, $13.50; T. Delaney, $18.01; D. Denison, $18.46; D. Felton, $20.01; K. Fitzgerald, $22.04; J. Hanson, $29.38; K. Harvey, $28.00; T. Hohn, $27.91; K. Hougland, $28.00; J. Jensen, $24.01; T. Koch, $21.92; R. Kruse, $21.00; M. Kuechenmeister, $33.64; D. Loban, $26.68; R. Meyer, $28.00; S. Minor, $33.64: L. Mutchler, $30.28; D. Nemitz, $15.71; M. Page, $26.68; B. Peterson, $26.68; M. Prussman, $28.00; D. Rauscher, $20.01; R. Roth, $24.01; D. Rusten, $14.21; G. Telkamp, $26.68; N. Vandersnick, $28.00; M. Volkers, $28.00; R. Wendland, $28.00; J. Weverka, $20.01; J. Axtell, $30.02; L. Bebensee, $24.71; C. Bohlen, $27.24; T. Bruna, $20.29; T. Charging, $21.28; J. Christenson, $23.07; W. Clark, $30.02; D. Duff, $20.29; K. Ekern, $23.51; K. Gerdes, $20.29; B. Goodfellow, $12.41; T. Heitpas, $13.79; M. Jorgensen, $19.37; S. McKeown, $23.98; J. McKibben, $20.29; J. Meusburger, $33.64; T. Mumby, $18.38; A. Nielsen, $21.28; J. Nielsen, $18.38; J. Nutter, $16.23; H. Olson, $21.00; T. Roach, $21.28; L. Sebring, $23.51; A. Skyberg, $27.24; D. Steege, $33.64; S. Stulken, $18.38; S. Thelen, $18.26; S. Thompson, $13.79; R. Volkers, $20.29; D. Wakeman, $33.64; S. Anderson, $31.88; N. Axtell, $35.41; C. Carpenter, $29.38; M. Collins, $35.42; L. Dickey, $35.42; A. Egeberg, $25.40, D. Eidsness, $35.42; R. Foster, $35.42; C. Haakinson, $35.42; B. Halvorson, $25.40; S. Hinricher, $24.13; I. Kruse, $26.35; D. Mahanke, $39.82; N. Maher, $23.07; J. Millard, $35.42; C. Nutter, $35.42; B. Pedersen, $32.36; R. Perry, $26.57; L. Reed, $37.16; B. Steffen, $20.75; T. Swanson, $37.83; R. Thompson, $32.36; T. VanderWal, $37.16; S. VanDuyn, $20.95; V. Voegeli, $26.35; J. Volkers, $35.42; M. Vrchota, $26.35; R. White, $26.57; A. Zaug, $20.32; New Employees: S. Jensen, $9.74*; A. Kapperman, $9.74*; J. McKenna, $9.74*; J. Nelson, $12.98*; M. Williams, $9.74*; R. Halgerson, $9,166.67; R. Anderson, $11.31; Z. Swanson, $16.12. *Plus commission. EXECUTIVE SESSION Motion was made by Pitts, seconded by Harvey to adjourn to executive session for the purpose of consulting with legal counsel and review communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All members present voted in favor of the motion. The Board reconvened in open session. QUARTERLY FINANCIAL REVIEW Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of second quarter 2017. REVIEW OF 2018 CAPITAL IMPROVEMENT PROGRAM Steve Meyer and Laura Julius presented the proposed 2018 Capital Improvement Program for all funds. FINAL PAYMENT ON THE BMU NW PARKING LOT IMPROVEMENTS PROJECT Motion was made by Harvey that the following Resolution No. 15-17 be approved. RESOLUTION NO. 15 - 17 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT FOR BMU NW PARKING LOT IMPROVEMENTS PROJECT BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $205,632.89 to Bowes Construction Inc. hereby be approved for the BMU NW Parking Lot Improvements Project. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 14th day of August, 2017. ATTEST: _________________________________ _________________________________ Carol Pitts, Secretary Dave Peterson, President The motion was seconded by Pitts. All members present voted in favor of the motion. DESIGNATING AUTHORIZED ALTERNATE REPRESENTATIVE FOR MRES Motion was made by Carruthers that the following Resolution No. 16-17 be approved. RESOLUTION NO. 16 – 17 RESOLUTION DESIGNATING ALTERNATE REPRESENTATIVE TO MRES AND SDMPA WHEREAS, the governing body of the City of Brookings, South Dakota has entered into an agreement establishing the Missouri Basin Municipal Power Agency d/b/a/ Missouri River Energy Services (MRES) and the South Dakota Municipal Power Agency (SDMPA) and as a member thereof is entitled to a representative who shall represent the Municipal Utility in the business of MRES and SDMPA. NOW, THEREFORE, BE IT RESOLVED that Steve Meyer be and is hereby designated and appointed as the representative of the City of Brookings, South Dakota, and is authorized to represent the Brookings Municipal Utilities in the business of MRES and SDMPA, with the powers, duties and responsibilities as provided in said agreement. The alternate representative, Russell Halgerson, is hereby authorized and appointed with equal powers. Adopted this 14th day of August, 2017. ATTEST: ____________________________ ____________________________ Carol Pitts, Secretary Dave Peterson, President The motion was seconded by Hansen. All members present voted in favor of the motion. APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO THE CITY WATER/SEWER SYSTEM–ARBOR HILL ADDITION. Motion was made by Carruthers, seconded by Pitts that the application for extension of water and sewer mains and connection into the city water and sewer system in the Arbor Hill Addition requested by James Drew be approved, contingent on payment of front footage fees. All members present voted in favor of the motion. APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO THE CITY WATER/SEWER SYSTEM–WEST OF 32ND AVE & NORTH OF 6TH ST – WIESE ADDITION Motion was made by Harvey, seconded by Carruthers that the application for extension of water and sewer mains and connection into the city water and sewer system, west of 32nd Ave & North of 6th St in the Wiese Addition requested by Chris Connelly be approved. All members present voted in favor of the motion. AUTHORIZATION TO PURCHASE 800 MHz WIRELESS RADIO EQUIPMENT – TELEPHONE DEPARTMENT Motion was made by Carruthers, seconded by Pitts that authorization be given to purchase 800 MHz Wireless Radio Equipment from Ericsson Inc., a single source vendor. All members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Harvey, seconded by Pitts to adjourn to an executive session for the purpose of discussing personnel matters. All members present voted in favor of the motion. The Board reconvened in open session. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Carol Pitts, Secretary Dave Peterson, President