HomeMy WebLinkAboutUtilMinutes_2017_07_10Municipal Utilities Board July 10, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
July 10, 2017, at the Utility Building with the following members present: Carruthers, Hansen
and President Peterson. Absent: Harvey and Pitts.
MINUTES
Minutes of the regular meeting held June 12, 2017 and the special meeting held June 26,
2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.40; A T & T, Telco Settlement, $870.81; Advanced Media Tech,
Set Top Boxes, $6,739.50; AgFirst, Supp/LP, $59.91; Allegra, Printed Supplies, $1,042.54;
Alliance Comm, PCS Access, $23.74; AMP Electric, Labor/Supp, $53.06; Anixter, Supp,
$409.50; Anixter, Unreg Inventory, $96.00; Aramark, Supp, $76.74; Authorize.Net, Credit Card
Processing Fee, $132.10; Axtell, Janet, Travel, $197.20; Badger Communications, Unreg Inv,
$1,275.28; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $31.14; Bendix,
Copier Maint, $321.24; Bluefin Payment Systems, Credit Card Proc Fee, $4,939.12; Bohlen,
Cindy, Travel, $15.30; Border States Elec, Supp, $3,845.31; Border States Elec, Unreg Inv,
$9,813.31; Borns Group, Postage, $999.44; Bridle Estates, Sewer Charge Reim, $1,980.00;
Brookings Credit Bureau, Delinq. Acc Collection, $104.52; Brookings Engraving,
Signs/Engraving, $9.00; Brookings Utilities, Office Utility Bill, $56,880.84; Brookings Utilities,
Conserve/Demand Incentive, $4,480.00; Brookings Rent All, Equip Rent, $90.00; BSG Clearing
Solutions, Telco Settlement, $43.68; Buhls of Brookings, Rug/Supp, $146.00; BX Civil &
Construction, 6th St Main Replacement PP 3, $187,929.63; BX Civil & Construction, 6th St
Main Replacement PP 4, $24,205.05; Carquest, Equip Maint, $80.04; CCP Industries, Supp,
$792.58; CDW Government, Supp, $55.34; Central Business, Supp, $143.04; Century Link, Tele
Exp, $316.16; Century Link, Interconnections, $12,251.52; Century Link, Telco Settlement,
$272.23; Chesterman Co, Bottled Water, $30.00; City of Brookings, Drug Screening, $126.00;
City of Brookings, Contract Fee, $7,004.57; City of Vermillion, Utility Bill, $371.23;
Cornerstone Group, E-Mail Newsletter, $169.00; Courtesy Plbg & Htg, Repair/Supp, $167.02;
Credit Collections Bureau, Delinq. Acct Collection, $250.74; Crescent Electric, Supp, $153.68;
Culligan, Bottled Water, $123.00; Culligan, Bottled Water, $37.25; Cummins Central Power,
Generator Maint, $1,526.40; Dakota Supply Group, Supp, $1,372.43; Daschel, Stacy,
Conserve/Demand Incentive, $180.00; Dave's Window Cleaning, Window Service, $50.00; Dept
of the Treasury, Federal Tax, $5,680.47; DHE, Maint Fee, $1,139.22; Electric Supply, Electrical
Work, $2,767.25; Farmers Implement, Equip Maint, $557.52; Fastenal, Supp, $367.20; Ferguson
Waterworks, Meters, $3,210.91; Fiber Comm Solutions, Supp, $791.70; Fiber Comm Solutions,
Unreg Inv, $81.00; First Bank & Trust, Bond Pymt Series 2011, $36,226.04; Fishback Financial
Corp, Supp, $267.00; Foerster Supply, Supp, $78.00; Fox Sports Net North, Contract Fee,
$6,795.24; GCC Consolidated Ready Mix, Concrete/Supp, $230.00; Genband US LLC, Support
Renewal, $25,317.00; Golden West Tech, Tech Support, $4,368.00; Goldfield Telecom, Supp,
$13,456.18; Grainger, Supp, $362.16; Graybar Electric, Supp, $589.33; Hach Chemical, Supp,
$919.09; HD Supply Waterworks, Supp, $6,106.48; HDR, Engineering Service, $53,325.00;
Helsper, McCarty, & Rasmussen, PC, Legal Service, $340.00; Henderschiedt, Dale, Gas, $21.68;
Hibu-West, Advertising, $412.00; Hillyard, Repair/Supp, $360.48; Homestead Do It Center,
Supp, $290.06; Hy-Vee, Supp, $99.29; Independent Communication, Contract Fee, $2,768.40;
Interstate Telecommunications, Tele Exp, $1,324.41; Iowa HSEMD, Enhanced 911, $9,062.37;
Jackrabbit Tire, Equip Maint, $112.50; Karpen, Nick, Travel, $113.42; KDLT TV, Contract Fee,
$2,941.43; Knettel, Trever, Travel, $348.93; Krier & Blain, Maint, $1,355.00; Laake, Aaron,
Travel, $1,337.20; Larson, Jack, Travel, $61.20; LECA, Telco Settlement, $2,668.00; Lewis
Drug, Supp, $12.47; Locators & Supplies, Repair/Supp, $100.06; LSA, Directory Rates/Data,
$83.06; Martin's Inc, Diesel/Oil, $629.02; Maximum Promotions, Flags/Repair, $37.00;
McGlade, Carolyn, Conserve/Demand Incentive, $15.00; Medinger, Amanda, Travel, $77.58;
Menards-Sx City, Supp, $62.78; Menards-Sx Falls East, Supp, $39.96; Menards-Sx Falls West,
Supp, $37.71; Merchant Transact, Credit Card Proc Fee, $831.92; Midamerican Energy, Utility
Bill, $1,155.78; Midcontinent, Contract Fee, $329.20; Millborn Seeds, Grass Seed/Fertilizer,
$62.50; Moss Adams LLP, Consulting Service, $3,738.00; Napa Auto Parts, Supp, $38.80; North
West Rec, Utility Bill, $45.38; Northern Truck Equipment, Truck Body, $17,984.00;
Northwestern Energy, Natural Gas, $10.00; Office Elements, Maint/Supp, $106.18; One Source-
Background Check Co, Employee Verification, $408.00; Otter Tail, Utility Bill, $175.39;
Outlaw Graphics, Supp, $220.00; Pandora Media, Advertising, $5,998.54; PassExpress,
Software, $850.00; Patrick, Dan, Travel, $16.21; Peterson AC & Heating, Repairs/Supp,
$1,539.23; Pickard, Robin, Travel, $170.45; Power & Telephone Supply, Unreg Inv, $1,345.00;
Prairie Graphics, Supp/Uniforms, $843.55; Prescott & Sons Plbg & Htg, Repair, $78.00;
Prostrollo Motor, Equip/Maint, $663.73; Ramos, Kristina, Travel, $10.06; Reed, Kurt, Travel,
$198.90; Robbins Construction, Labor/Supp, $224.49; Runnings, Supp, $2,533.58; Schoon's
Pump N' Pak, Gas, $3,508.43; SD Dept of Health Lab Remit Center, Testing W-WW Samples,
$470.00; SD Treasurer, Sales/Excise Tax, $81,024.74; SD Treasurer C I F, Communication
Impaired Fee, $4,073.90; SDSU, Perform. Eval. W/WW, $107,000.00; SDSU Foundation,
SDSU Power System Study, $350.00; Sebring, Laurie, Travel, $229.20; Servicemaster, Janitorial
Service, $560.00; SHI International, Computer Supp, $44.70; Sioux Falls Tower, PCS Tower &
Site Work, $168,427.83; Sioux Falls Utilities, Utility Bill, $753.14; Sioux Valley Energy, Utility
Bill, $1,509.31; Sneaky's, Meeting Supp, $60.00; SD Newspaper Assoc, Employment
Advertising, $1,285.51; Sprint, Tele Exp, $15.30; Sprint, PCS Phone Service, $3,050.29; Sprint,
PCS Service Fee, $214,435.68; Sprint, PCS Inventory, $31,801.98; Sprint-Brookings, PCS
Accessories, $5.50; Sprint-Sioux Falls, PCS Accessories, $649.00; Stanwick, Kylie, Travel,
$472.08; State of Iowa-Treasurer, Sales Tax, $7,316.62; Stoltenburg, Audie, Travel, $540.99;
Stuart C. Irby, Supp, $9,780.83; Sturdevant Auto, Supp, $118.27; Stutelberg, Craig, Travel,
$119.09; Swiftel Communications, Office Phone Bill, $111,326.97; Swoboda, Rick, Travel,
$15.30; Tessier's, Repairs, $317.80; UPS Store, Freight, $239.08; Thelen, Stephanie, Travel,
$197.20; Tott's Conoco, Gas, $234.30; Tower Distribution, Contract Fee, $306.52; Town &
Country Shopper, Advertising, $335.00; Turfguard Lawn Service, Lawn Care, $535.00; U.S.
Bank National Assoc, 2012 SRF Loan Pymt, $397,335.98; Union County Electric, Utility Bill,
$268.95; UPS, Freight, $249.44; US Postal Service, Postage, $9,000.00; Universal Service
Adm., USAC Contribution, $71,132.15; University Estates, Water Charge Reim, $3,575.00;
USA Bluebook, Supp, $158.12; Walker & Associates, Supp, $1,625.00; Walsh, Debra, Travel,
$673.35; Watertown Utilities, Utility Bill, $535.13; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $257.25; WW Tire, Equip Maint, $172.74; Xcel Energy/NSP, Utility Bill,
$708.59.
The following are Telephone/Utility Refunds:
Anderson, Chris/Jessica, $82.48; Angerhofer, Christopher, $122.34; Bailey, Harold, $12.87;
Baldwin, Emily, $44.99; Barahona, Andrea, $19.99; Barrie, Loral, $101.55; Bauman,
Curt/Sandy, $8.77; Beattie, Thomas, $26.20; Beaulieu, Miranda, $47.43; Beringer,
Dustin/Christianne, $121.57; Berseth, Steve, $51.35; Billie, Jackie, $45.89; Bjorklund,
Randy/Lori, $95.61; Bloemendaal, Ashley, $45.13; Borstad, Mervin, $3.05; Bortnem,
Keith/Deborah, $64.84; Brown, Nicole, $75.64; Cambern, Connie/Russ, $15.70; Cheney,
Cecilia, $93.02; Ching, Carver, $47.25; Church, Terrance/Kasthuri, $168.48; Clark, Wendy,
$56.42; Conners, Art/Pat, $45.60; Crawford, Paul/Theresa, $59.84; DeBough, Ira/Lucinda,
$222.70; DeWaard, Emily, $64.45; DeZeeuw, Donald/Judi, $199.68; Emmett, Pam, $402.89;
Finley, Zachary, $5.19; Fischer, Ryan, $112.91; Florez, Juan, $48.49; Foxhoven, Scott, $56.72;
Frederick, Ashlynn, $75.23; Frenzen, Jamie, $126.48; Gebauer, Katelynn, $63.58; Gilkerson III,
David, $39.95; Greve, Karen, $273.23; Haahr, Christina, $14.65; Habitat Restore, $44.32; Heidt,
Dominic, $47.25; Hietpas, Steve, $219.02; Hietpas, Taylor, $26.02; Houfek, Jeffrey/Cindy,
$76.37; Howard, Stephen, $40.59; Jacobsen, Trevor, $49.20; Jensen, Danielle, $65.90; Jensen,
Rick/Barb, $105.98; Jensen, Steve/Kami, $36.89; Johnson, Marlys, $97.70; Junker, Adam,
$45.71; Kienast, Sherry, $106.63; Kolb, Brooke, $45.13; Kollmar-Condon, Kaycee, $61.36;
Kruger, Kellyn, $45.13; Lacher-Starace, Jennifer, $138.96; Langland, Brenna, $175.08; Linehan,
Michael, $329.33; Marienan, Steven, $195.86; McCarthy, Gloria, $18.22; Merchen, Carla,
$118.64; Meyer, Mitchell, $45.13; Miller, Jeff, $190.31; Mittan, Raymond, $485.27; Mohamed,
Faisal, $103.80; Morecraft, Nile, $45.66; Muecke, Brittany, $45.17; Nachtigall, John, $69.44;
Nagel, Alex, $56.72; Oberth, Noel, $81.03; Olson, Dale/Janice, $126.29; Otteson,
Matthew/Melissa, $420.96; Owens, Vance/Denise, $44.47; Pekarek, Taylor, $64.45; Petersen,
Daryl, $94.95; Peterson, Mike, $68.69; Pickard, Kenny/Geraldine, $36.08; Prussman, Myron,
$17.31; Rath, Anne, $44.72; Reed, Lyle, $130.15; Ritter, Robert, $119.21; Royer, Jacob, $71.10;
Rusten, David/Sandra, $19.66; Santini, Christopher, $53.19; Schalesky, Carrietta, $45.13;
Schiller, Anthony, $117.23; Schumacher, Susan, $153.60; Sherlock, Collin, $60.16; Shumaker,
Allan/Laura, $321.09; Skyberg, James, $472.39; Slobe, Nickolas, $62.31; Sloup, Richard,
$59.40; Smidt, Orville, $4.00; Spiering, Richard, $47.25; Syrstad, Meghan, $45.13; Talley,
Jerome, $107.46; Thaemlitz, Joshua, $52.47; Thanapura, Pravara, $23.86; Theunissen, Loren,
$110.51; Thomas, Carol, $60.00; Thompson, David/Rosella, $23.93; Thurow, Kelly, $70.24;
Tinklenberg, Kelly, $26.64; Veldhuisen, Chris, $45.13; Wagner, Scott, $94.29; Wellnitz,
William, $63.31; Wieczorek, Terry, $97.68; Willert Enterprises, $105.12; Zanini, Silvia, $64.45;
Zobel, Matthew, $147.15.
PERSONNEL INFORMATION
Department Salaries (June): Electric, $219,880.40; Water, $101,547.93; Wastewater,
$84,042.17; Telephone, $507,085.20;
Retirement, $48,819.94; Social Security, $65,589.55; Insurance, $115,466.31; Deferred Comp,
$12,718.89;
Salary Changes: K. Jonker, $12.17*; C. Christenson, $7,893.57; N. Stewart, $12.98*; B.
Goodfellow, $12.04; S. Hinricher, $23.43; I. Kruse, $25.58;
New Employees: A. Bade, $9.74*; L. Jones, $12.31; L’Tre Parks, 9.74*;
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
for the purpose of discussion with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
PRESENTATION BY AL HEUTON – BEDC
Al Heuton, Brookings Economic Development Corportion Director, was present to give
the Board a review of the Brookings Economic Development development strategy efforts and
first quarter 2017 highlights.
WATER BOND REIMBURSEMENT
Motion was made by Hansen that the following Resolution No. 14-17 be approved.
RESOLUTION NO. 14 - 17
RESOLUTION RELATING TO THE FINANCING OF A
PROPOSED PROJECT TO BE UNDERTAKEN BY THE
UTILITY; ESTABLISHING COMPLIANCE WITH
REIMBURSEMENT BOND REGULATIONS UNDER THE
INTERNAL REVENUE CODE
BE IT RESOLVED by the Utility Board of Brookings Municipal Utilities,
Brookings, South Dakota (the “Utility”), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Section 1.150-2 of the Income
Tax Regulations (the “Regulations”) dealing with the issuance of bonds all or a portion of
the proceeds of which are to be used to reimburse the Utility for project expenditures
made by the Utility prior to the date of issuance.
(b) The Regulations generally require that the Utility make a declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of a
subsequently issued series of bonds within 60 days after payment of the expenditures,
that the bonds be issued and the reimbursement allocation be made from the proceeds of
such bonds within the reimbursement period (as defined in the Regulations), and that the
expenditures reimbursed be capital expenditures or costs of issuance of the bonds.
(c) The Utility desires to comply with requirements of the Regulations with
respect to a project hereinafter identified.
2. Official Intent Declaration.
(a) The Utility proposes to undertake a project (the “Project”) to upgrade the
municipally-owned water treatment plants and distribution system. Water Plant
improvements will include renovation and replacement of end-of-life structures,
equipment, wells and controls. Land acquisition will be necessary to facilitate expanded
treatment plant needs and access to water sources required for the future. Collection
system improvements will include raw and treated water mains, elevated and ground
reservoirs, pumps, valves and associated controls. municipally-owned wastewater
treatment plant and collection system. The Project will consist of improvements to
collection system mains and storm equalization facilities, replacement of end-of-service-
life equipment, additional basins and storage tanks, electrical and instrumentation system
renovations and site work The Utility intends to make original expenditures with respect
to the Project prior to the issuance of reimbursement bonds, and reasonably expects to
issue, or cause the City of Brookings to issue, reimbursement bonds for the Project in an
amount not to exceed $35,000,000 $65,000,000.
(b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to
Section 1.150-2(f)(1) of the Regulations or (ii) expenditures constituting preliminary
expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the Utility will not
seek reimbursement for any original expenditures with respect to the Project paid more
than 60 days prior to the date of adoption of thisof this resolution. All original
expenditures for which reimbursement is sought will be capital expenditures or costs of
issuance of the reimbursement bonds.
3. Budgetary Matters. As of the date hereof, there are no Utility funds reserved,
pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to
be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide
permanent financing for the original expenditures related to the Project, other than
pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected
that the issuance of the reimbursement bonds will result in the creation of any
replacement proceeds.
4. Reimbursement Allocations. The Utility's Finance Manager shall be
responsible for making the “reimbursement allocations” described in the Regulations,
being generally the transfer of the appropriate amount of proceeds of the reimbursement
bonds to reimburse the source of temporary financing used by the Utility to make
payment of the original expenditures relating to the Project. Each reimbursement
allocation shall be made within 30 days of the date of issuance of the reimbursement
bonds, shall be evidenced by an entry on the official books and records of the Utility
maintained for the reimbursement bonds and shall specifically identify the original
expenditures being reimbursed.
Adopted this 10th day of July, 2017.
ATTEST:
______________________________ __________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
LIME SLUDGE REMOVAL AT WATER TREATMENT PLANTS
Motion was made by Hansen, seconded by Carruthers that authorization be given to
advertise for bids for Lime Sludge Removal at the Water Treatment Plants. All members present
voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President