HomeMy WebLinkAboutUtilMinutes_2017_06_12Municipal Utilities Board June 12, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 12, 2017, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held May 8, 2017 and the special meeting held May 22,
2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Pitts, seconded by Carruthers that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.00; 5 Star Communications, Advertising, $879.99; A T & T,
Telco Settlement, $840.96; Advanced Engineering & Enviro Service, Engineering Services,
$26,154.00; Advanced Media Tech, Unreg Inventory, $1,314.81; Ag First, Supp/LP, $55.43; A-I
Computers Solutions, Supp, $89.95; Allegra, Printed Supp, $4,438.25; Amazon, Supp, $259.90;
Amazon, Unreg Inv, $192.32; American Safety Utilities, Supp, $517.96; Anixter, Unreg Inv,
$355.12; AOSNC LLC, Network Switches, $36,663.44; Aramark, Supp, $230.22;
Authorize.Net, Credit Card Proc Fee, $133.15; Awareness Tech, Software, $145.00; Badger
Communications, Supp, $118.60; Badger Comm, Unreg Inv, $7,561.88; Ball, Michelle,
Janitorial Service, $200.00; Barhite, Brooke, Travel, $24.61; Baszler, Jared, Conserve/Demand
Incentive, $80.00; Bauman, Cassidy, Travel, $5.46; Beller, Jennifer, Conserve/Demand
Incentive, $400.00; Bluefin Payment Systems, Credit Card Proc Fee, $7,007.86; Border States
Electric, Supp, $8,762.57; Border States Electric, Unreg Inv, $18,635.87; Borns Group, Postage,
$8,113.39; Bowes Construction, BMU Parking Lot Improvements, $20,030.94; Bowes
Construction, Substation Asphalt, $9,343.83; Bridle Estates, Sewer Charge Reim, $1,980.00;
Brookings Car Care & Tire, Maintenance, $69.95; Brookings Credit Bureau, Delinq. Acct
Collection, $101.74; Brookings Utilities, Office Utility Bill, $52,275.67; Brookings Radio,
Advertising, $1,440.00; Brookings Vision Center, Safety Glasses, $450.95; Brown Clinic, Drug
Screening, $79.00; Bruns, Brooke, Travel, $4.28; BSG Clearing Solutions, Telco Settlement,
$113.27; Calix, FTTP Access Equip, $7,9481.00; Carquest, Equip Maint, $282.34; Carus Corp,
Chemicals, $2,058.00; Central Business, Supp, $530.79; Century Link, Tele Exp, $550.92;
Century Link, Interconnections, $11,977.56; Century Link, Telco Settlement, $272.22;
Chesterman Co, Bottled Water, $76.00; City of Beresford, Utility Bill, $168.26; City of
Brookings, 2016 Audit Fee, $4,480.00; City of Brookings, Contract Fee, $6,998.70; City of
Brookings, Landfill Fee, $208.69; City of Sergeant Bluff, Utility Bill, $190.21; City of Sioux
Falls, Permit Fees, $75.00; City of Vermillion, Utility Bill, $319.68; Clark Drew Construction,
Conserve/Demand Incentive, $1,050.00; Clay Union Electric, Utility Bill, $197.69; Condos,
Christine, Conserve/Demand Incentive, $252.00; Courtesy Plbg & Htg, Repair/Supp, $121.30;
Creative Printing, Printing Supp, $290.54; Credit Collections Bureau, Delinq. Acct Collection,
$573.88; Crescent Electric, Supp, $743.04; Cubby's Sports Bar & Grill, Meeting Supp, $128.12;
Culligan of Brookings, Bottled Water, $148.50; Culligan of Watertown, Bottled Water, $25.50;
Cummins Central Power, Generator Maint, $1,067.84; Dakota Service & Repair, Supp, $96.96;
Dakota Supply Group, Supp, $1,459.00; Dale's Alignment, Vehicle Maint, $241.59; Dave's
Window Cleaning, Window Service, $108.00; DeBeer Small Engine Repair, Equip Maint,
$30.63; DePauw, Sean, Travel, $101.65; Dept of the Treasury, Fed Tax, $7,154.86; DGR
Engineering, Engineering Service, $1878.72; DHE, LLC, Maint Fee, $1139.22; Directory
Resources, Software Maint, $1,250.00; Ditch Witch of SD, Equip Maint, $121.46; Dittman,
Thelma, Conserve/Demand Incentive, $425.00; DPC Industries, Chemicals, $1,857.31; Durfee
Contracting, Engineering Consulting Service, $3,680.00; DvL Fire & Safety, Annual Fire Ext.
Inspection, $1,506.50; EarthBend, Supp, $1,970.00; Eco Blast, Dry Ice Blasting, $200.00; Eco
Water, Bottled Water, $111.85; Eco Water, Softener Service, $51.00; Eide Bailly, Audit Fee,
$1,200.00; Ekern Plbg Htg & AC, Repair/Supp, $11.98; Eurofins Eaton Analytical, Analysis,
$864.00; Farmers Implement, Equip Maint, $1,254.75; Fastenal, Supp, $1,201.27; Fed Ex,
Freight, $665.27; Feist, Jordan, Travel, $62.06; Ferguson Waterworks, Supp, $679.21; Fiber
Comm Solutions, Supp, $1,096.20; Fibercomm, Broadband Service, $6,503.02; First Bank &
Trust, Bond Pymt Series 2011, $36,226.04; Foerster Supply, Supp, $956.20; Fox Sports Net
North, Contract Fee, $6,795.24; Golden West Tech, Tech Support, $6,227.75; Golden West
Telecom, Tele Exp, $41.42; Goldfield Telecom, Supp, $83.54; Goldfield Telecom, Unreg Inv,
$2,295.40; Grainger, Supp, $110.77; Graybar Electric, Supp, $641.46; Hach Chemical, Supp,
$232.73; Hamlin Building Center, Conserve/Demand Incentive, $1,602.00; Hanson, Jana,
Conserve/Demand Incentive, $68.00; Hawkins Inc, Chemicals, $549.78; H-D Electric, Utility
Bill, $254.45; HD Supply Waterworks, Fire Hydrants, $38,555.10; HD Supply Waterworks,
Supp, $1,227.75; Heartland Video Systems, Supp, $747.17; Helsper, McCarty, & Rasmussen,
PC, Legal Service, $340.00; Henderschiedt, Dale, Travel, $820.30; Hibu-West, Advertising,
$422.29; Hillyard/Sx Falls, Repair/Supp, $352.92; Homestead Do It Center, Supp, $1,336.63;
Hometown Service, Repair/Tires, $33.00; HP Inc., Supp, $1,044.00; Illustratus, Supp, $203.70;
Independent Communication, Contract Fee, $2,808.00; Industrial Machine & Eng.,
Repairs/Supp, $185.00; Interstate Telecom Coop, Tele Exp, $1,844.57; Jackrabbit Tire, Equip
Maint, $135.60; Jenner, Tim, Conserve/Demand Incentive, $425.00; Jensen, Tyler, Directory
Office Supp, $10.51; Jensen, Tyler, Travel, $128.72; Jerry's Electric, Transformer Repair,
$920.00; Johme, Ashley, Travel, $105.93; Jones Pest Control, Pest Control, $50.00; JRP
Construction, Fence, $1,269.90; Julius, Laura, Travel, $91.80; Karpen, Nick, Travel, $190.46;
KDLT TV, Contract Fee, $2,983.50; Ken Patterson Airspace Consulting, Consulting Service,
$325.00; Kindt, Scott, Batteries, $15.96; Kleinemas, Jason, Travel, $122.40; Knettel, Trever,
Travel, $488.78; Koch, Tyler, Travel, $138.35; Kor Terra, Locate Fee, $1,000.00; L G Everist,
Gravel, $71.05; Laake, Aaron, Travel, $951.26; Lapsley, Jesse, Conserve/Demand Incentive,
$425.00; Larson Data Comm, Engineering Consulting, $1,994.90; LECA, Telco Settlement,
$3,670.00; Lesnar , Sarah, Conserve/Demand Incentive, $130.00; Lewis Drug, Supp, $17.98;
Lowe's, Supp, $783.51; Mack, Scott, Travel, $1,266.28; Mahanke, Doug, CDL License, $33.00;
Malouf Engineering International, Structural Analysis, $3,000.00; Marsh & McLennan Agency,
Contractor Bond, $100.00; Marsh & McLennan Agency, Vehicle Insurance, $23.00; Martin's
Inc, Diesel/Oil, $1,168.77; Matheson Tri-Gas, Supp, $277.21; Mathison Co, Maint/Supp, $17.91;
McGrath North Mullin & Kratz, Legal Service, $551.00; Mediacom, Broadband Service, $89.95;
Medinger, Amanda, Travel, $50.83; Menards-Sx City, Supp, $248.58; Menards-Sx Falls East,
Supp, $6.87; Menards-Sx Falls West, Supp, $1,277.98; Menards-Watertown, Supp, $130.53;
Merchant Job Training & Safety, Training Materials, $550.00; Merchant Transact, Credit Card
Proc Fee, $878.97; Metering & Tech Solutions, Supp, $829.43; Meyer, Steve, Travel, $398.00;
Midamerican Energy, Utility Bill, $1,254.02; Midcontinent, Broadband Service, $400.37;
Midcontinent, Contract Fee, $334.80; Midwest Glass, Repair/Supp, $6,127.26; Midwest Pest
Control, Pest Control, $145.00; Millborn Seeds, Grass Seed/Fertilizer, $125.00; Missouri River
Energy, Supplemental Power, $1,016,950.42; Missouri River Energy, WAPA Allocation,
$253,285.50; Moss Adams LLP, Consulting Service, $1,470.00; Mr V's Professional Body Shop,
Vehicle Maint, $58.72; Napa Auto Parts, Supp, $8.99; Nelson, Brian, Travel, $45.90; Nexstar
Broadcasting-Kelo, Employment Advertising, $109.00; Nielsen's, Repair/Supp, $144.81;
Nielson, Brandi, Travel, $130.54; North West Rec, Utility Bill, $43.84; Northwestern Energy,
Natural Gas, $101.30; Obeslo, Kayla, Travel, $14.98; Office Elements, Maint/Supp, $272.88;
Olson, Justin, Travel, $155.15; One Source- Background Check Co, Employee Verification,
$660.00; Otter Tail Power, Utility Bill, $139.85; Outlaw Graphics, Supp, $27.50; P J Electric &
Equipment, Labor/Materials, $5,195.92; Pandora Media, Advertising, $6,414.54; Patrick, Dan,
Travel, $9.10; Pesola, Robert, Travel, $8.56; Pete Lien & Sons, Chemicals, $12,504.82; Plains
Builders Exchange, Membership Dues, $1,238.00; Power & Telephone, Supp, $60.00; Power &
Telephone, Unreg Inv, $579.00; Prairie Graphics, Supp/Uniforms, $590.30; Prussman
Contracting, Main Repair, $525.05; Prussman Contracting, Water Valve Replacement,
$2,027.25; Prussman, Lyle, Conserve/Demand Incentive, $175.00; Reed, Jeff, Travel, $122.40;
Reihe, Tara, Travel, $7.49; Rients, Shane, Travel, $137.70; Riter, Rogers, Wattier & Brown
LLP, Legal Service, $266.00; Ron's Auto Repair, Vehicle Maint, $9.95; Runnings, Supp,
$1,174.47; Schmieding, Trudy, Conserve/Demand Incentive, $150.00; Schoon's Pump N' Pak,
Gas, $4,708.87; Schuneman Equipment, Equip Maint, $146.63; SD Dept of Health Lab, Testing
W-WW Samples, $895.00; SD Treasurer, Sales/Excise Tax, $74,188.40; SDN Communications,
Circuit Lease, $97,302.64; Servicemaster, Janitorial Service, $280.00; Sioux City Journal,
Employment Advertising, $800.00; Sioux Falls Chamber of Commerce, Membership Dues,
$509.00; Sioux Falls Shopping News, Advertising, $750.00; Sioux Falls Two Way Radio,
Repairs/Supp, $376.92; Sioux Falls Utilities, Utility Bill, $568.28; Sioux Valley Energy,
Dispatching Service, $660.00; Sioux Valley Energy, Utility Bill, $1,347.15; Sioux Valley
Environmental, Chemicals, $14,839.20; Siouxland Chamber of Comm, Membership Dues,
$332.00; Siouxland Forklift Ltd, Repairs/Supp, $475.00; Solus Led, Conserve/Demand
Incentive, $1,170.00; SD Engineering Society, Employment Advertising, $60.00; SD Newspaper
Assoc., Employment Advertising, $2,009.97; South Sioux City, Utility Bill, $755.90;
Southeastern Electric, Utility Bill, $484.53; Sprint, Tele Exp, $14.02; Sprint, PCS Phone Service,
$3,389.45; Sprint, PCS Service Fee, $246,882.39; Sprint, PCS Inventory, $61,246.88; Stanwick,
Kylie, Travel, $325.60; Staples, Supp, $147.52; Startectel.com, Unreg Inv, $714.19; State of
Iowa-Treasurer, Sales Tax, $4324.00; Stoltenburg, Audie, Travel, $326.14; Stuart C. Irby, Supp,
$7,390.93; Sturdevant Auto Supply, Supp, $337.23; Swiftel Communications, Office Phone Bill,
$106,728.68; Telcobuy.Com, Routers, $21,250.00; Tessco, Supp, $7,289.84; Tessier's, Repairs,
$649.35; Test Point Medical, Drug Screening, $80.00; UPS Store, Freight, $2,354.54; Tott's
Conoco, Gas, $990.20; Tower Distribution, Contract Fee, $305.67; Town & Country Shopper,
Advertising, $300.00; Turfguard Lawn Service, Lawn Care, $1,249.00; Union County Electric,
Utility Bill, $271.50; UPS, Freight, $627.14; Universal Service Adm., USAC Contribution,
$71,132.15; University Estates, Water Charge Reim, $3,575.00; USA Bluebook, Supp, $57.77;
Valley Office Products, Supp, $259.98; Vantage Point, Engineering Consulting, $7,229.10;
Vermeer High Plains, Equip Maint, $161.58; Walker & Associates, Supp, $4,683.15; Walker &
Associates, Unreg Inv, $2,580.00; Walsh, Debra, Travel, $222.67; Watertown Utilities, Utility
Bill, $828.09; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $257.25; Wells Fargo,
Deposit Tickets, $84.80; Wesco, Supp, $103,495.76; Wesco, Transformers, $17,379.00; Wesco,
Wire, $213,651.92; WIREX17, LLC, PCS Inventory, $1,080.35; Workin.com, Employment
Advertising, $187.00; WW Tire, Equip Maint, $21.00; Xcel Energy/NSP, Utility Bill, $2,232.34.
The following are Telephone/Utility Refunds:
Bailey, James, $12.76; Casperson, Jennifer, $2.16; DeBoer, Wilbert, $6.87; Flaskey, Arlene,
$7.94; Geiman, Tanner, $372.44; Go Figure! Weight Loss Clinic, $22.71; Hansen, Meara,
$51.07; Heesch, Steve, $121.95; Krogstad, Scott, $18.11; Layne, Andrew, $110.69; McKnight,
Teresa, $139.76; Moriarty Rentals, $18.11; Noland, Robert, $223.74; Opatz, Gordan, $67.72;
Otudi, Hussain, $3.92; Phillips, Daniel, $151.84; Rekulki, Jacob, $27.21; Scofield, Jamie,
$86.87; Seiner, Dan, $8.09; Selleck, Eva, $2.42; Sun, Jianyuan, $27.17.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $201,880.07; Water, $111,501.71; Wastewater,
$86,808.08; Telephone, $508,749.34;
Retirement, $50,050.92; Social Security, $65,708.37; Insurance, $114,373.85; Deferred Comp,
$13,082.57;
Salary Changes: C. Stutelberg, $2,931.71*; C. Bauman, $15.41*; J. Becerra, $16.22*; J. Kor,
$13.03; T. Reihe, $13.79*; T. Koch, $21.28; T. Rymerson, $11.65; T. Jensen, $12.17*; J.
Meusburger, $32.66; H. Olson, $20.39; J. Millard, $34.39; M. Vrchota, $25.58;
New Employees: C. Beynon, $12.31; B. Andersen, $25.79; K. Grovenburg, $12.31; H. Hall,
$12.31; K. Reed, $12.31; T. Toucedo, $12.31; K. Fitzgerald, $21.39; C. Honkomp, $10.98; D.
Johnson, $16.80; R. Kruse, $20.39; S. Mumby, $10.98; G. Rounds, $10.66; I. Rounds, $10.98; J.
Feist, $12.17*; E. Jensen, $12.17*; L. Flakus, $16.12; A. Haberman, $16.12; J. Jones, $16.12; R.
Lietz, $10.66; J. Maas, $16.12; D. Orth, $10.66; R. Raabe, $11.65; C. Schroeder, $10.98; M.
Smith, $10.66; B Steffen, $20.15.
*Plus commission
INVITATION FOR CITIZEN INPUT
A customer was present with concerns over an insurance claim. No action was taken.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session
to discuss competitive service offerings, review communication from legal counsel about
pending litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
SDSU TELELCOMMUNICATIONS SERVICES CONTRACT
Motion was made by Carruthers that the following Resolution No. 9-17 be approved.
RESOLUTION NO. 9 - 17
RESOLUTION APPROVING TELECOMMUNICATIONS SERVICES AGREEMENT WITH
THE STATE OF SOUTH DAKOTA
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreement entitled "Telecommunications Services Agreement"
between Brookings Municipal Utilities and the State of South Dakota be
hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract document.
Adopted this 12th day of June, 2017.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Harvey that the following Resolution No. 10-17 be approved.
RESOLUTION NO. 10 - 17
RESOLUTION APPROVING ADDENDA TO AGREEMENTS
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 12th day of June, 2017.
ATTEST:
_____________________________ _______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
SIOUX VALLEY ANNEXATION BUYOUT AGREEMENT
Motion was made by Carruthers that the following Resolution No. 11-17 be approved.
RESOLUTION NO. 11 - 17
RESOLUTION APPROVING AGREEMENT--TRANSFER OF
SERVICE TERRITORY WITH
SIOUX VALLEY-SOUTHWESTERN ENERGY ELECTRIC
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
1. The “Agreement - Transfer of Service Territory between the City of
Brookings and Sioux Valley-Southwestern Electric Cooperative Inc.” to transfer
Sioux Valley Energy electric lines in the following described property be hereby
approved:
The South ½ of the Northwest ¼ of Section 34 T-110NR50W
(City Res. 15-069)
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 12th day of June, 2017.
ATTEST:
____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – COMMAND 10’ DRAG SCRAPER
Motion was made by Harvey that the following Resolution No. 12-17 be approved.
RESOLUTION NO. 12 - 17
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT – COMMAND 10’ DRAG SCRAPER
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
COMMAND 10’ DRAG SCRAPER SN #5793259
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded-in in accordance with the provision of SDCL 6-13.
Adopted this 12th day June, 2017.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
RESOLUTION OF COMMENDATION – PAUL MELBY
Motion was made by Carruthers that the following Resolution No. 13 -17 be approved.
RESOLUTION NO. 13 - 17
RESOLUTION OF COMMENDATION
WHEREAS Paul Melby has faithfully served Brookings Municipal
Utilities since May 2001, giving generously of his time and efforts.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal
Utilities Board that the Board hereby express to:
PAUL MELBY
the sincere thanks and commendation of the Brookings Municipal Utilities on behalf of
all the citizens of Brookings for faithfully and ably serving as the Utility Operations Manager.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Brookings to be affixed this 12th day of June, 2017.
ATTEST:
_____________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
PIONEER PARK ROAD RELOCATION – ELECTRIC DEPARTMENT
Bowes Construction Inc. $124,464.75
DeBoer Construction Inc. $154,910.00
Haarsma Construction $181,761.40
Motion was made by Hansen, seconded by Carruthers that the following low bid be
approved: Bowes Construction Inc. for the Pioneer Park Road Relocation, in the amount of
$124,464.75 and, that, after reviewing the contract for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing personnel matters. All members present voted in favor of the
motion.
The Board reconvened in open session.
MANAGEMENT RESTRUCTURE
Motion was made by Carruthers, seconded by Hansen to hire Russell Halgerson for the
position of Electric Department Manager. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President