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HomeMy WebLinkAboutLBMinutes_2016_10_10BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES October 20, 2016 MINUTES The Board of Trustees of the Brookings Public Library met on Thursday, October 20, 2016 at 5:30 p.m. in the Historical Room of the Brookings Public Library. MEMBERS PRESENT: Janell Hoffelt, Larrry Rogers, Kyle Schaefer and Deb Waltman. OTHERS PRESENT: Ashia Gustafson, Becky McDaniel, and Cathy Enlow. Call to Order Larry Rogers called the meeting to order. Approval of Agenda Larry called for approval of the meeting agenda. Janelle Hoffelt moved to approve the meeting agenda as amended by moving Strategic Plan to the end of the agenda so we can talk at length. Deb Waltman seconded. Motion carried. (Added a discussion of book drop to new business) Approval of Minutes Larry called for approval of the minutes from the September 8, 2016 meeting. Janelle Hoffelt moved to approve the minutes and Kyle Schaefer seconded. Motion carried. Old Business None—Strategic plan moved to end of meeting. New Business Ashia reported that at the last safety committee meeting it was brought up that our book drop will sometimes back up traffic on 3rd Street and asked us to investigate if there may be other options for the book drop. Ashia talked with the city engineer, Jackie, about other options. Leadership Team discussed how expensive it would be to physically relocate the drop to another location. The Board of Trustees asked that we investigate the option of doing a 5 minute parking spot in front of the building drops (removing 1 handicap spot). Kyle brought up a concern regarding people with physical disabilities who would no longer be able to just drive up and drop off the returned items. Ashia will speak with the city about a 5 minute parking spot and removing the outside drop completely. Approval of Bills Kyle Schaeffer moved to approve the September list of bills. Janelle Hoffelt seconded. Motion carried. Other Items & Reports Financial Reports The board reviewed the September financial reports. Librarian’s Report Ashia presented her monthly report to the Board. She reported the new hire of Becky McDaniel as the Administrative Assistant as well as two new shelvers: Alli and Sara. They have learned the job quickly and are doing great. Scary Story Contest had 110 entries. That is half of what we used to get. Rae and Ashia discussed that maybe it is time to end the program. This is the 15th year we have done it and they will quietly not do it next year. If there are any questions or comments that come in next year they would consider revamping it in 2018 or finding a new program to introduce. The library had a patron donate $400 to purchase Arduinos and will help start a program. This will be geared toward middle school and high school kids. You will hear more about this once the kits arrive. Strategic Plan Ashia reported that she had a full staff meeting and they discussed their ideas for the next 3 years. The staff ideas are: 1. Maker spaces 2. Re-evaluate floor space, scheduling, programing 3. Community Collaboration 4. Dak Sign on the Building 5. Update and revise the newsletter Board of Trustees suggestions would be to collaborate with SDSU Interior Design students when we want to re-evaluate the floor space and layout. They could use this as part of their portfolios or projects. It was also suggested that we look at updating Cooper Room technology. Ashia is still working to form a committee to help with the Strategic Plan. Please let her know if you have any suggestions. Public Comment James Rice has been added to the Board of Trustees and Kyle Schaeffer will be leaving us in December. November 28 is the deadline for board member applications. Adjournment Kyle Schaeffer moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:27 p.m.