HomeMy WebLinkAboutLBMinutes_2017_08_10BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
August 10, 2017
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, August 10, 2017 at 5:30 pm in the Historical
Room of the Brookings Public Library.
MEMBERS PRESENT: James Rice, Kathy Miller, Janell Hoffelt, Doug O’Neill, Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
James Rice called the meeting to order.
2. Approval of Agenda
James Rice called for approval of the meeting agenda. Janell Hoffelt moved to approve the meeting agenda. Doug
O’Neill seconded. Motion carried.
3. Approval of Minutes
James Rice called for approval of the minutes from the July 13, 2017 meeting. Kathy Miller moved to approve the
meeting minutes. Doug O’Neill seconded. Motion carried.
4. Old Business
4.1 Review of the Unattended Child Policy
Ashia Gustafson communicated with the Board Members about Social Services and South Dakota guidelines on
unattended children. Ashia Gustafson made some changes suggested from last board meeting and cleaned up the
language.
Discussion: James Rice asked to remove and change the verbiage with staff waiting with child. James Rice questioned
the age of a responsible person. Board members agreed on changing responsible person age to 14 years old. Children
age 7 and under will need to have a parent or responsible person with them in the Library. Deb Waltman motioned to
amend the changes. Kathy Miller seconded. Motion carried.
4.2 Holds on DVDs
Ashia Gustafson mentioned that we could do older DVDs be able to have holds on them but keep the new DVDs to first
come. Library staff is fine with regular movies having a hold but not for the new DVDs. Doug O’Neill asked when new
DVDs stop being new. Ashia Gustafson said 60 to 90 days (2 months) before they are moved out of new status. Nancy
Swenson changes the coding each month. Board agreed and amended the current circulation policy on DVDs. Kathy
Miller moved to allow patrons to put holds on regular DVDs only. Doug O’Neill seconded. Motion carried.
4.3 Strategic Plan
Ashia Gustafson gave the board an update on the Strategic Plan. Some goals were ordering more Arduinos Kits (Basic
Coding) and have two public classes by 2017 and others throughout the year. City goals was flooring space, get more
shelving, and moving Non-Fiction, Magazines, and Young Adults around to create more room. Ashia Gustafson talked
about getting new carpet in 2019, upcoming events like SDSU Fall Fest, and working on a Brookings Bike Plan (Mobile
Library). Doug O’Neill asked about a footprint map for the Library. Rae Brecht is working on making a foot map. Janell
Hoffelt motioned to approve Strategic Plan. Deb Waltman second. Motion carried.
5. New Business
5.1 Approval of Bills
The Board discussed the 2017 bills, budget and expenditures. Janell Hoffelt moved to approve the July 2017 bills. Kathy
Miller seconded. Motion carried.
5.2 New Year’s Eve Open/Close
New Year’s Eve (Sunday, December 31) – Library will be closed
Kathy Miller moved to approve New Year’s Eve to be closed. Doug O’Neill second. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the budget. Deb Waltman asked about building maintenance in June and July.
In July for $425 was for Dave’s Window Cleaning. In June for $400 was for The Bug Guy (Exterminator). Ashia
Gustafson mentioned that the painting isn’t up yet, waiting on Park and Rec Department.
6.2 Librarian’s Report
Ashia Gustafson presented her monthly report to the Board.
Discussion: Ashia Gustafson mentioned that the wireless internet connections for July were 1,737, an average of 146
connections per day. James Rice mentioned with the computer usage going down, we might not need to order more
computers. Children Summer Reading Program had 1,539 kids signed-up, a little higher than last year. Ashia Gustafson
mentioned team building activities coming up and Alice Hayes will be doing some training.
7. The next Board meeting will be Thursday, September 14, 2017 at 5:30 pm.
8. Public Comment on Items not on agenda
9. Adjournment
Janell Hoffelt moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:30 pm.
The Library will be closed on Monday, September 4th for Labor Day.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services