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HomeMy WebLinkAboutLBMinutes_2017_07_13BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES July 13, 2017 MEETING MINUTES The Board of Trustees of the Brookings Public Library met on Thursday, July 13, 2017 at 5:30 pm in the Historical Room of the Brookings Public Library. MEMBERS PRESENT: Kathy Miller, Doug O’Neill, Deb Waltman OTHERS PRESENT: Ashia Gustafson, Jen Anderson, MK Huggins 1. Call to Order Kathy Miller called the meeting to order. 2. Approval of Agenda Kathy Miller called for approval of the meeting agenda. Deb Waltman moved to approve the meeting agenda. Doug O’Neill seconded. Motion carried. 3. Approval of Minutes Kathy Miller called for approval of the minutes from the June 8, 2017 meeting. Deb Waltman moved to approve the meeting minutes. Doug O’Neill seconded. Motion carried. 4. Old Business 4.1 Painting Donna Lee Bartholow painting was shown to the board members. Deb Waltman mentioned it’s a big improvement and looks good. Painting has been accepted by the Library board members. James Rice and MK Huggins will sign the paperwork next week. Doug O’Neill motioned to accept the changes and painting. Deb Waltman seconded. Motion carried. 4.2 Review of the Unattended Child Policy Ashia Gustafson called Social Services asking about the guidelines. South Dakota has no guidelines for children being unattended; it depends on the family. Ashia Gustafson made some changes suggested from last board meeting and cleaned up the language. Ashia Gustafson emailed the mother of the three children who were left at the Library for extended amount of time, but she has not responded. Doug O’Neill asked how do patrons know we have a policy for children. Ashia Gustafson says the Unattended Child Policy is on our website and at the circulation desk. Deb Waltman motioned to table Unattended Child Policy review to get James Rice and Janell Hoffelt input. Doug O’Neill seconded. Motion carried. 4.3 Circulation Policy Ashia Gustafson would like to discuss “number of items that can be borrowed” section. Playaways are very expensive. As of now, patrons are able to check out 25 items at any one time, so a patron could check out 25 Playaways. That could be a large amount to replace if Playaways are not returned. Also, the Library doesn’t have a lot of Playaways in stock yet, so it will limit options for other patrons. Ashia Gustafson suggested that we change Playaways maximum allowed at one time to five Playaways. Doug O’Neill moved to change number of Playaways that can be borrowed to five Playaways at one time. Deb Waltman seconded. Motion carried. Discussion on DVD holds: Kathy Miller was asked by a patron why she can’t put a DVD on hold. The patron has been trying for a while to check out a certain DVD but every time she comes in, it has been checked out. Ashia Gustafson said that we have 14,000 registered patrons and there is a high turnover in DVDs. For example, new movie “Wonder Women” comes out and patrons can put a hold on it; we are probably looking at 200 plus holds for that one DVD. With a week on the hold shelf and another week for the patron to watch at home, the wait list could be months before some people can see the movie. Buying more than one DVD is not in the budget. TLC cannot change the hold shelf to one day, needs to stay at seven days. Ashia Gustafson mentioned that we could do older DVDs be able to have holds on them but keep the new DVDs to first come, first serve. Deb Waltman motioned to table discussion on DVD hold option so Ashia Gustafson can ask staff on their thoughts. Doug O’Neill seconded. Motioned carried. 5. New Business 5.1 Approval of Bills The Board discussed the 2017 bills, budget and expenditures. Deb Waltman asked if we get bids or pick for someone to do the electrical work on the Library. Ashia Gustafson said that Tschetter Electric has always done our lights and he knows how things have been repaired in the past. In order to do a bid, the cost will need to be $50,000 or more. Doug O’Neill asked when we are going to change to LED lights. Ashia Gustafson said that we are over lighted right now and Joe Tschetter doesn’t think the return is good enough yet, maybe in 3-5 years. Ashia Gustafson mentioned that there has been communication about the lighting with the City. Doug O’Neill moved to approve the June 2017 bills. Deb Waltman seconded. Motion carried. 6. Other Items & Reports 6.1 Financial Report Ashia Gustafson presented the review of the budget. Discussion: Ashia Gustafson said doing what we should be doing with the Budget. Nancy has some ideas for the remaining Capital Less than $5,000 and Computer Services (over to OverDrive). Cleaning Services will go away completely next year. Deb Waltman questioned about UMS line in the fines budget being negative. Ashia Gustafson said that we have funds to cover. Patrons pay their fines and that amount covers the cost of UMS. Since this is the first year with UMS, Ashia Gustafson will have a better idea of the budget for next year. 6.2 Librarian’s Report Ashia Gustafson presented her monthly report to the Board. Discussion: Ashia Gustafson mentioned that our current borrowers are at 14,181. Adult Craft Night will be doing Ice- Dying on Tuesday, July 25 at 6:30 pm. Summer Reading Program has 1,522 kids signed up. Ali Bruinsma’s Anime Club has doubled in group size. Anime Club, Pizza and Pages, and Teen Gaming are well attended programs. OverDrive has updated to the Libby App and eventually OverDrive will fuse out and stop updating. Zino and OneClick Digital app has combined with RB Digital. South Dakota First Lady Linda Daugaard will be at the Library on Tuesday, July 18 to participate with Music Makers. Ashia also mentioned that the lettering out front of the Library has been replaced and changed to the City logo. 7. The next Board meeting will be Thursday, August 10, 2017 at 5:30 pm. 8. Public Comment on Items not on agenda 9. Adjournment Deb Waltman moved to adjourn the meeting. Doug O’Neill seconded. The meeting adjourned at 6:20 pm. Respectfully submitted, Ashia Gustafson, Director of Library Services