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HomeMy WebLinkAboutLBMinutes_2017_04_13BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES April 13th, 2017 MEETING MINUTES The Board of Trustees of the Brookings Public Library met on Thursday, April 13th, 2017 at 5:30 p.m. in the Historical Room of the Brookings Public Library. MEMBERS PRESENT: James Rice, Doug O’Neill, Deb Waltman OTHERS PRESENT: Ashia Gustafson, Jen Anderson 1. Call to Order James Rice called the meeting to order. 2. Approval of Agenda James Rice called for approval of the meeting agenda. Deb Waltman moved to approve the meeting agenda. Doug O’Neill seconded. Motion carried. 3. Approval of Minutes James Rice called for approval of the minutes from the March 9th, 2017 meeting. Deb Waltman moved to approve the meeting minutes. Doug O’Neill seconded. Motion carried. 4. Old Business 4.1 Loan History: Staff and patrons are tied together instead of being separate with viewing loan history. Steve and Ashia communicated about other `Libraries have the loan history as an “opt-in” option. It was the decision to have all patrons is “opt-in” instead of defaulting to “opt-out”. Nancy will keep talking with TLC about changing the loan history function so only the patrons can view the loan history. Ashia mentioned that a lot of patrons depend on the loan history and will be upset if we change the function by deleting every patron’s history. Doug O’Neill thinks this is a good idea to talk with TBS. James Rice suggest changing default to “opt-out”. Deb Waltman noted that privacy is such a big thing. 5. New Business 5.1 Approval of Bills The Board discussed March 2017 bills, budget, and expenditures. Deb Waltman moved to approve the March 2017 bill, budget, and expenditures. Doug O’Neill seconded. Motion carried. 5.2 Review of Library Board By-Laws Ashia mention the by-laws need to be reviewed every 2-3 years. James Rice asks about Section 5, “A quorum for the transaction of business at any meeting shall consist of three members of the board be present in person.” James question how many board members is this based on. Ashia is going to talk with Shari and ask. James suggests we table this until Ashia hears back from Shari. Deb Waltman moved to table the Review of the Library Board By-Laws. Doug O’Neill seconded. Motion carried. 6 Other Items & Reports Discussion on General Weeding Standards: Ashia Gustafson explained how the Librarians weed through the items. Librarians look and see how well circulation has been for the last two years. What kind of condition the item is in. Every section is unique. For example, Non-fiction – Space, older than 2005 because Pluto is no longer a planet. Dinosaurs have changed names and new findings. Business changes every two years because of computers. History doesn’t change. There are core collection books that we keep which are suggested to stay at the Library. If Patrons feel a book should not be at the Library, there is a form to complete. Librarians and Ashia will read the book, than will be brought for the Library board members to discuss. Discussion on Cassettes and Audios: Ashia Gustafson indicated that all audiobooks on cassettes have been removed from the shelves. Patrons are using more of the Playaway’s. They are portable, no need for a smart phone, no download needed, and you can use in your vehicle. We also still have books on CD, as well as downloadable audiobooks. Discussion on the Book Sale: Book Sale went really well and made about six thousand dollars. Books that did not sell were sent to Better World Books. Better World Books is a non-profit program that recycles books and sells some books for a low price. Libraries that send books can receive a portion of profit (which is not a lot). 6.1 Financial Report Ashia Gustafson presented the budget for March 2017. James Rice had concern about lack of spending. Ashia Gustafson reassured that the money will be spent. Publishers push the release of new books for summer reads and also towards the beginning of winter. Our Librarians hold off on early purchase to get the newest of books on our shelves. Ashia Gustafson mentions that there will be a change in Computer Services. We are no longer going to have Axis 360. Per month we average 10 patrons checkout. Talked with Ali about usage and she thinks those ten patrons are from her going on to make use of Axis 360. Ashia made the decision to not continue with Axis 360. We will save $3,000 and will be moved to OneClick Digital and OverDrive’s budget. 6.2 Librarian’s Report Ashia Gustafson presented her monthly report to the Library Board. She reminded the Board members that UMS is going well, with good response. Circulation went down this month due to Katherine Eberline (Children Librarian) being on leave for the month. Computer usage is up. The new system is working great for both staff and patrons. Illustrate a Book Contest had a great turn out. The winners of the contest are displayed on the wall. A couple good programs are coming up this month. Veggie Fest is on Tuesday (was well attended last year) and Master Gardener’s is on April 27th. Ashia Gustafson also mentioned that the Library will be closed on Sunday, April 16th, 2017 for Easter. The next Board meeting will be Thursday, May 11th, 2017 at 5:30 pm. Deb Waltman moved to adjourn the meeting. Doug O’Neill seconded. The meeting adjourned at 6:20 pm. Respectfully submitted, Ashia Gustafson, Director of Library Services