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HomeMy WebLinkAboutLBMinutes_2017_02_09BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES February 9, 2017 MEETING MINUTES The Board of Trustees of the Brookings Public Library met on Thursday, February 9, 2017 at 5:30 p.m. in the Historical Room of the Brookings Public Library. MEMBERS PRESENT: James Rice, Kathy Miller, Doug O’Neill, Janell Hoffelt, Deb Waltman OTHERS PRESENT: Ashia Gustafson, Jen Anderson, Priscilla Pulscher, M.K. Hugghins, Donna Lee Bartholow, Nancy Swanson 1. Call to Order Ashia Gustafson called the meeting to order. 2. Approval of Agenda James Rice called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. Janell Hoffelt seconded. Motion carried. 3. Approval of Minutes 3.1: James Rice called for approval of the minutes from the December 8, 2016 meeting. Janell Hoffelt moved to approve the meeting minutes. Deb Waltman seconded. Motion carried. 3.2: James Rice called for approval of the minutes from the January 12, 2017 meeting. Kathy Miller moved to approve the meeting minutes. Deb Waltman seconded. Motion carried. 4. Old Business 4.1 Coffee Shop Update: Priscilla Pulscher, owner of Sunflower Coffee and Tea addressed the Board members. Three days a week have been working great. Priscilla would like to see the coffee shop continue but having no luck finding a replacement yet. She feels it’s important to be tailored with the library during library events. Priscilla talked with Kurt Osborne (they are already expanding), Jacob from Cottonwood (not a wise option), Donna at Choco Latte (doesn’t want to expand), but hasn’t talked to the Children’s Museum yet. 4.2 Gift of Art “FREE TO BE ME”: Donna Lee Bartholow would like her artwork to be hung by the coffee shop and Copper room B in memory of Mary Helen Hopponen (Brookings Library Board Member). She will paint in oils on stretched canvas and be framed in a wide gold frame. Discussion: Gift of Art Letter - Ashia will update the Gift of art policy to the Brookings Public Library form. All rights of artwork need to be given to the Brooking Public Library. Doug O’Neill moved to approve the artwork. Janell Hoffelt seconded. Motion carried. 5. New Business 5.1 Proposed 2017 Fines Budget: Ashia Gustafson explained the proposed and spent amount in the Fines budget for the past five years. Fines account is controlled by the Library. Fines amount is carried over from previous year. Ashia explained that the Fines account pays for membership dues, programming, and professional staff. Deb Waltman moved to approve the Proposed 2017 Fine Budget. Janell Hoffelt seconded. Motion carried. 5.2 Approval of Bills The Board discussed the 2017 bills, budget and expenditures. Doug O’Neill moved to approve the December bills. Deb Waltman seconded. Motion carried. 5.3 Annual Report Ashia Gustafson updated the board members. Fine forgiveness was done in August and showed really good numbers. James Rice would like more positive highlights with the Library. James Rice would like a total number of people who come to events with the Library. Ashia will be making adjustments on the annual report. James Rice moved to approve annual report. Motion carried. 5.4 Patron Loan History: Ashia Gustafson received a court order last month for a patron’s loan history. The Library TLC program keeps track of items checked out by Patrons. Some Patrons use this to know what books they have already checked out. The court order wanted to know all of the Patron’s information with the Library. Ashia Gustafson contacted TLC to turn off so staff couldn’t see the patron’s loan history but they cannot do that. Ashia Gustafson talked with Nancy Swenson about this and we do have the patron opt-out option. She is not sure that some of the Patrons even know about the loan history. Discussion: Board members are concerned about this. Would like Ashia to talk to the city lawyer and discuss privacy policy for the Patrons. James Rice would like to see the opt-in feature to not be an automatic option. We would like to give Patrons the option to “Opt-out” when renewing cards or receiving a Library Card. Ashia Gustafson will be reaching out to Watertown and Madison about how they handle Patrons history. 6.0 Other Items & Reports Discussion on Outreach program: Ashia Gustafson explained what Outreach is. Karen Burns runs the outreach program three days a week and bring books to Patrons in the city limit every two weeks. Doug O’Neill would like to see this with surrounding towns. He is not sure how many people know about this program through the Library, would like something in the newsletter. Discussion on Radio: Ashia Gustafson talks to Jay Roe on KBRK about what is going on at the Library on Monday mornings at 10:30 am. For example: Fiction book club is resuming this month and Craft night is starting again. Friends of Library Book sale is February 22-26 during Library hours. Introduction: Nancy Swanson is the new Technology Services Librarian. Ashia Gustafson mentions she has interviews on Monday and Tuesday for replacing Nancy’s position. We would like to hire someone and fro them to start at the end of February. We will be back to full staff for shelving and on the weekends. 6.2 Librarian’s Report Ashia Gustafson presented her monthly report to the Board. She reminded the Board members that UMS is going well, with good response with getting items and money for lost items. Ashia Gustafson also mentioned that the Library will be closed on Monday, February 20th for President’s Day. The next Board meeting will be Thursday, March 9, 2017 at 5:30 p.m. Deb Waltman moved to adjourn the meeting. Janell Hoffelt seconded. The meeting adjourned at 7:00 p.m. Respectfully submitted, Ashia Gustafson, Director of Library Services