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HomeMy WebLinkAboutLBMinutes_2016_12_08BROOKINGS PUBLIC LIBRARY BOARD OF TRUSTEES December 8, 2016 MINUTES The Board of Trustees of the Brookings Public Library met on Thursday, December 8, 2016 at 5:30 p.m. in the Historical Room of the Brookings Public Library. MEMBERS PRESENT: Janell Hoffelt, Larry Rogers, and Deb Waltman. OTHERS PRESENT: Ashia Gustafson and Becky McDaniel. Call to Order Larry Rogers called the meeting to order. Approval of Agenda Larry called for approval of the meeting agenda. Janelle Hoffelt moved to approve the meeting agenda and Deb Waltman seconded. Motion carried. Approval of Minutes Larry called for approval of the minutes from the November 10, 2016 meeting. Janelle Hoffelt moved to approve the minutes and Deb Waltman seconded. Motion carried. Old Business a. Strategic Plan: 1st meeting will be pushed until January 30th so people have time to plan to attend. Larry is still going through his papers to see if he can find the survey that was used in the past, if he can’t find it Ashia will talk with Elvita. The people who have said yes to the committee are: Mary Moeller, Tom Fishback, Tom Yseth, Mac Harris, John Kubal, Kirstin Girard, David Mhib, and Jeff Weldon. b. UMS update: Our 90 day free trial is up at the end of the month. Ashia would like the Library board to approve moving forward with UMS. We have received more responses from people then we have in the past five years. A motion to continue with UMS was brought by Deb Waltman and seconded by Janelle Hoffelt. New Business Approval of Bills Deb Waltman moved to approve the September list of bills. Janelle Hoffelt seconded. Motion carried. Interview Committee Volunteer The search for our Tech Services Librarian has moved from internal to external. As of today we have 3 qualified applicants which means we can move forward with interviews. Being that two candidates are internal applicants we will need the assistance of the library board with interviewing the candidates. Nita will not be sitting on the interview committee due to having a close friendship with one candidate. Donna (HR from the City), Ashia and one or two more people will need to be on the interview panel. Jim Rice has said if he is here he would be happy to sit in on the interviews and Deb will be the back up. Ashia said that they just completed interviews this week for our Library Assistant position and hopes to have someone hired and starting in the start of the new year. Becky announced that she has put in her resignation. Her husband’s business is based in Lake Preston/De Smet area and they will be relocating there. Her last day will be December 22. Ashia hopes to get that job opening listed ASAP. Other Items & Reports Financial Reports The board reviewed the November financial reports. Librarian’s Report Ashia presented her monthly report to the Board. Ashia did report that we are ordering a new computer lab and printing management system. TBS is who we will be using. They seem to be the most customizable to what we will want the software to do. We are hoping to have the system put in before the end of December. Adjournment Janelle Hoffelt moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 5:47 p.m.