HomeMy WebLinkAboutLBMinutes_2016_07_14 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
July 14, 2016
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, July 14, 2016 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Janell Hoffelt, Larry Rogers, Kyle Schaefer and Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Alice Hayes, Cathy Enlow
Call to Order
Larry Rogers called the meeting to order.
Approval of Agenda
Larry called for approval of the meeting agenda. Kyle Schaefer moved to approve the meeting agenda as
amended. Deb Waltman seconded. Motion carried.
Approval of Minutes
Larry called for approval of the minutes from the June 16, 2016 meeting. Kyle Schaefer moved to
approve the minutes. Deb Waltman seconded. Motion carried.
Old Business
Book Challenge
Ashia has not heard any further from the patron.
Festival of Books Funding
The Board returned to the agenda item that was tabled during the June 16, 2016 Board meeting. Ashia
explained that the Festival of Books organizers have asked for a $5,000.00 Tribute Sponsorship from the
Library. The Friends of the Library have agreed to pay $2,500.00, leaving $2,500.00 to be paid by the
Library. According to the January 14, 2016 Board meeting minutes, Elvita Landau had requested, and the
Board had approved, $1,000.00 from the General Fund and $1,500.00 from the Fines Account to pay for
the Library’s portion of the sponsorship. Ashia found that there is no appropriate line item or available
funds to pay the $1,000.00 from the General Fund. She requested that the $1,000.00 be paid from the
Gifts Account instead, with the $1,500.00 still coming from the Fines Account. Kyle Schaefer noted a
conflict of interest and abstained from voting on the matter of the Festival of the Book activities. The
Board discussed funding the amount from the Gifts Account, as well as what would be an appropriate
General Fund line item from which to pay the $1,000.00. Janell suggested that we pay it from the
General Fund since there is usually unspent funding remaining at the end of the fiscal year. This would
better reflect expenditures for future budgeting as well. Due to lack of a new motion, the motion carried
at the January 14, 2016 Board meeting still stands, and the $1,000.00 funding will come from the
General Fund as originally approved.
Unique Management Services
Ashia spoke with Jonathan Hayes of Unique Management Services (UMS). We will begin a 90 day trial in
September. During that period, we will address items from the last six months only. We won’t address
any backlog until after the 90 day trial period. Then we would do a few at a time, not all at once. UMS
does offer a platform that works with TLC, but Ashia said the cost is too high. So we will handle items in
a manner similar the way we currently handle issues headed for small claims.
August will be Fine Forgiveness Month. If patrons have fines unrelated to the lost/overdue items that
they return to the circulation desk, patrons will be allowed to donate school supplies in lieu of fines
payment. The supplies will be given to the Brookings Back2School Project. Ashia will get a list of needed
items for the project, then will assign values to each type of item so staff can calculate how much to
deduct from the patrons’ fines. Publicity will include an article in the Brookings Register, ads in the
Register and the Town & Country Shopper, fliers in the Library and information in the Library newsletter.
Ashia will also include information in her weekly KBRK radio program.
New Business
Approve June Bills
Janell Hoffelt moved to approve the June list of bills. Deb Waltman seconded. Motion carried.
Strategic Planning: SOAR v. SWOT
Ashia met with Gwen McCausland from the Agricultural Heritage Museum. The museum used the SOAR
plan for their recent strategic planning, rather than the SWAT plan which the Library has used in the
past. The SOAR plan focuses on what we are already doing well, and it is a much faster process than
SWOT. Ashia distributed SOAR booklets to members of the Board. Ashia is leaving it up to the Board to
determine a representative sampling of the community to include in the strategic planning process,
because Board members know the community.
Other Items and Reports
Librarian’s Report
Ashia presented her monthly report to the Board.
Financial Reports
The Board reviewed the June financial reports.
The next Board meeting will be Thursday, August 11 at 5:30 p.m.
Deb Waltman moved to adjourn the meeting. Kyle Schaefer seconded. The meeting adjourned at 6:15
p.m.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services