HomeMy WebLinkAboutLBMinutes_2016_04_14 BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
April 14, 2016
MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, April 14, 2016 at 5:30 p.m. in the
Historical Room of the Brookings Public Library
MEMBERS PRESENT: Bill Gengler, Kyle Schaefer and Deb Waltman
OTHERS PRESENT: Ashia Gustafson, Alice Hayes, Jeff Weldon
Call to Order
Bill Gengler called the meeting to order.
Approval of Agenda
Bill Gengler called for approval of the meeting agenda. Kyle Schaefer moved to approve the meeting
agenda. Deb Waltman seconded. Motion carried.
Approval of Minutes
Bill Gengler called for approval of the minutes from the March 10, 2016 meeting. Kyle Schaefer moved
to approve the minutes. Deb Waltman seconded. Motion carried.
New Business
Approve March Bills
Kyle Schaefer moved to approve the March list of bills. Deb Waltman seconded. Motion carried.
Item Lending Limits
Kyle Schaefer moved to table this item until Larry Rogers was present. Deb Waltman seconded. Motion
carried.
Other Items and Reports
Librarian’s Report
Ashia Gustafson presented her monthly report to the Board. The number of items withdrawn from the
collection is higher than the number added in March because Nita Gill has been weeding the Library’s
science fiction collection.
Ashia noted that the Library’s new telephone system has been installed, and the new-people counter
has been installed in the Library lobby.
Over 90 people attended the George Drouillard program, presented by historical re-enactor Darrel
Draper on April 11.
Shelvers Kylee Whitehill and Taylor Harming will be away from Brookings during the summer. Each of
them has an internship from May through August. Ashia has been receiving applications for two
temporary positions to cover the summer months. The posting will be open for one more week, then
Ashia and Alison Tappan will begin interviewing potential applicants.
As noted in Ashia’s report, the Library’s HVAC system will be getting an upgrade soon. G & R Controls is
preparing a payback analysis, which is pending. When this is completed, Jeff Weldon will take the
proposal to the Brookings City Council. Jeff clarified that the upgrade will be paid from the City’s
reserves, not from the Library’s budget. Jeff should receive the proposal within the next couple of
weeks.
Financial Reports
The Board members reviewed the financial reports for the General Fund, Fines Account and Gifts
Account.
Item Lending Limits
The Board revisited the Item Lending Limits agenda item, although Larry Rogers had not arrived at the
meeting. They discussed the need to clean up some of the language in the policy, especially the wording
that “limits are encouraged” for items other than books. There will also be discussion of whether or not
to increase the limit on the number of items that may be checked out. Kyle Schaefer moved to table the
matter until the May 12, 2016 meeting so that Larry could be present for the discussion. If Larry is not
present at that meeting, the Board will still go ahead and act on the item. Deb Waltman seconded.
Kyle Schaefer moved to adjourn the meeting. Deb Waltman seconded. Motion carried. The meeting was
adjourned at 6:00 p.m.
Respectfully submitted,
Ashia Gustafson, Director of Library Services