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HomeMy WebLinkAboutVPCMinutes_2012_04_02Promotions Committee Meeting Minutes – April 2, 2012 City Hall Present: Victoria Blatchford, Amy Einspahr, Rob Peterson, Patrick DeBoer, Lynn Darnall, Leah Brink and Bridgit Burghardt. Chairperson Blatchford called the meeting to order at 12:20 Presentation: Prateek Tripathi –India Night- Request $2,000 ISA is the largest international association at SDSU. The event is organized and put on by the students. Food is the largest expense of the event. The price of the ticket is set. 38% of the budget is covered by ISA, 38% of the budget is from ticket sales, 2% of the budget is fundraising and 25% is being requested from VPC. Einspahr mentioned the event has sold out in years past, how are ticket sales going so far? Tickets are not available yet. There is a schedule at SDSU as to when ticket sales can start, they will start Friday for this event. With all the different ticket prices, the average price of a ticket is $11.Blatchford questioned what is different this year from last year since they are requesting money? Last year the event had a big sponsor, we are looking for one this year. February Minutes: Einspahr motioned to approve, Brink seconded. Motion Carries. Financials: Einspahr motioned to approve, Brink seconded. Burghardt mentioned the Swiftel Center sent a request for reimbursement for Sesame Street Live, in the amount of $3888. Einspahr questioned what the attendance was. Burghardt responded she did not have the numbers with her, but would send an email to the committee with the information requested. Peterson questioned if there is anything being planned for the large event fund? DeBoer mentioned he has not heard of anything. Burghardt added she had a couple of conversations regarding requests for funds, but have not seen anything as far as applications. Motion carries. Branding Update: We are working on the billboard design. We hope to have something within the next week or so. Burghardt will email Einspahr, Blatchford, Brink and Darnall the design for feedback to as soon as she receives it. Burghardt reported the notebooks were well received at the Chamber Annual meeting. We have a supply of notebooks that will be used for special events and can be used by the different organizations. Burghardt will bring some notebooks to the next meeting. Convention Report: Blatchford informed the committee that Hubers has submitted her resignation and will be retiring. Her last day will be April 20th. Burghardt reported on the convention report. Burghardt mentioned that Archery and State 8 Ball Pool Tournament are new events to Brookings. Einspahr questioned if the $1,000 for the rodeo is for the SDSU Jackrabbit Rodeo that has applied for VPC funds? Burghardt responded she was not sure and would check into it, but she believes that was for the 2011 event as we have not been contacted about funding outside of the application. Voting: SDSU Jackrabbit Stampede Rode: Darnall motioned $3,000 out of the student fund, DeBoer seconded. Einspahr questioned if they are expanding into two rodeos? Blatchford explained this will be the second year for the double rodeo. Blatchford mentioned that PBS will be televising the last two rounds of the rodeo. Peterson suggested looking at having the logo included during the televised portion. Explore the possibility of having the logo on the shoots or a flag. Burghardt will contact Ron regarding the different possibilities. Motion Carries. Voting: India Night: Einspahr motioned $1,500 out of the student fund, DeBoer seconded. Burghardt mentioned the recommendation is $1,500 based on the need reflected in the budget. Motion Carries. Comprehensive Visitor Strategy: Blatchford explained the Chamber Board continues to look at the CVB structure. The industry consultants were not able to come in February due to the weather. The committee should have received an email regarding the availability to attend a couple of meetings during their upcoming visit. The consultants will arrive on Tuesday and the plan is to have a couple of meetings and a tour on Wednesday. They will have a summary of findings at the Chamber office at 1:30. The taskforce has been working on By-laws and the budget. Blatchford added with all of the 3rd B money and the pillow tax, we need a high level strategy. We need to encourage visitors to spend money and stay longer. We are still working on the student portion. Our focus is conventions, tournaments and marketing. We do not want to lose the accountability and our return on investment. This is a good opportunity to take it to the next level. Weldon mentioned it is still an unknown about how much money the BID will raise, the tax starts being collected May 1st. State law mandates what the funds can be used for. BID has made recommendations to the Council, but the Council has not yet acted on it. Peterson questioned if there are any exceptions for the tax? Weldon responded extended stays of 28+ days and hotels with less than 25 rooms. Blatchford added the tax is sent right to the city, not sent to the state. This should help with better records. Weldon added the tax will be based on months, not specific to weekends. For now, its business as usual, we will keep VPC informed as we move along. Darnall motioned to adjourn, Einspahr seconded. Meeting adjourned at 1:15p.