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Promotions Committee
Meeting Minutes – April 15, 2009
City Hall
Present: Chris Daugaard, Tom Jones, Tyler Luckhurst, Zeno Wicks III, Bob Johnson, Victoria Blatchford, Lynn
Darnall, Bridgit Burghardt, Tom Richter and Jeff Weldon.
•Committee member Darnall called the meeting to order at 12:22
• University Program Council Presentation: Kyle Jameson, president of UPC. The process to attract a major act to
Brookings is a challenge. An opportunity presented itself, and they had to move on it. They send out a budget and dates
to the agent and hope an opportunity present itself. The last concert was 4 years ago when Switch Foot played at the
Swiftel Center. The concert is the same day as another concert at the Swiftel Center. Believe the groups attract different
audiences. Ticket sales started yesterday at 8, and already 500 tickets have been taken out. Student tickets are free, with
nonstudent tickets costing $10.00. Students are allowed one ticket per Student ID. We will only sell as many tickets as
have seats for. Having two events in one day is a killer. Try to bring as many events and people to town as we can.
Suggest calling to see if there are any other events happening. Jameson mentioned that the process is normally a lot
longer; this was an opportunity that they had to move quickly on. Bringing people to town on two separate days would
be ideal. Normally calling is a step they would take. Question into the attendance at Switchfoot? Roughly 1600 tickets
sold.
Question into the budget and the cost of the PAC? Normal price is $250, and a student organization pays half, bringing
the total to $125. Question into if advertising is in place? Yes. The radio stations are set up on a tier system, depending
on ticket sales. Question into how tickets are selling for the concert at the Swiftel Center? Ticket sales are going very
well so far. If there could be something every weekend, that would be ideal, but it does not always work that way.
Richter added they are working with a promoter. Finally had some momentum and then had to call the promoter and
tell them there was another concert booked for the same day. This did not go over very well. Richter mentioned maybe
in the future we can come up with something so both sides win maybe request funds to buy down the price of tickets
for students. The additional concert could cost the Swiftel Center some ticket sales. Richter added, wish it would not
have happened, but understand how the process works. Question into if in the future at the beginning of the year,
students could request funds for a concert, and if it does not happen, the money goes back into the pot. This would
prevent us from having to call a special meeting. It depends on if it is legal to set funds aside. Johnson moved $17,500
out of student funds, Wicks seconded. Motion Carries.
•Darnall motion to adjourn, Wicks seconded. Motion Carries. Meeting adjourns at 12:45.