HomeMy WebLinkAboutUtilMinutes_2017_05_08Municipal Utilities Board May 8, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 8, 2017, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey, Pitts and President Peterson.
MINUTES
Minutes of the regular meeting held April 10, 2017 and the special meeting held April 24,
2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hansen, seconded by Carruthers to nominate Dave Peterson to
President of the Board, Tim Harvey to Vice President of the Board and Carol Pitts to Secretary
of the Board and that nominations cease and that a unanimous ballot be cast for Dave Peterson
for President of the Board, Tim Harvey for Vice President of the Board and Carol Pitts for
Secretary of the Board. All members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.40; A T & T, Telco Settlement, $992.73; AirWay Technologies,
Fuse Panels, $7,121.79; AirWay Technologies, Supp, $2,772.29; Allegra, Printed Supp, $807.15;
American Garage Door, Repairs/Supp, $76.53; Anixter, Supp, $2,388.50; Anixter, Unreg
Inventory, $2,459.25; Approved Networks, Transceivers, $1,609.47; Aramark, Supp, $153.48;
Aureon Network Services, Annual Registration, $451.76; Authorize.Net, Credit Card Processing
Fee, $137.50; B & G Welding, PCS Refund, $212.99; Badger Communications, Unreg
Inventory, $41.16; Ball, Michelle, Janitorial Service, $250.00; Barhite, Brooke, Travel, $90.95;
Bauman, Cassidy, Travel, $5.78; Bluefin Payment Systems, Credit Card Processing Fee,
$6,666.14; Border States Elec, Supp, $804.38; Bridle Estates, Sewer Charge Reim, $1,980.00;
Brookings City Finance Office, Unemployment Expense, $1,390.10; Brookings Credit Bureau,
Delinq. Acct Collection, $235.11; Brookings Human Resource Office, Property/Liability Ins,
$229,324.27; Brookings Municipal Utilities, Office Utility Bill, $58,797.51; Bruns, Brooke,
Travel, $3.75; BSG Clearing Solutions, Telco Settlement, $124.71; Buhls, Rug/Supp, $400.20;
BX Civil & Construction, 6th Street Main Replacement PP 1, $25,930.80; BX Civil &
Construction, 6th Street Main Replacement PP 2, $112,230.45; Carquest, Equip Maint, $120.30;
Cenex Fleet Card, Gas, $222.89; Central Business, Supp, $1,119.56; Century Business Products,
Copier Maint, $650.90; Century Link, Tele Exp, $415.89; Century Link, Interconnections,
$12,429.69; Century Link, Telco Settlement, $272.24; Chemco Systems, Equipment, $1,072.25;
CHR Solutions, Consulting Service, $77.50; City of Beresford, Utility Bill, $160.44; City of
Brookings, Contract Fee, $7,093.55; City of Brookings, Landfill Fee, $95.61; City of Sergeant
Bluff, Utility Bill, $180.97; City of Sioux Falls, Permit Fees, $75.00; City of Vermillion, Utility
Bill, $267.75; Claritus, Postage Supp, $32.31; Clarke, Deb, Conserve/Demand Incentive, $14.00;
Clites Electric, Labor/Supp, $396.37; CommScope Tech, Antennas, $33,793.45; CommScope
Tech, Hybrid Cable, $49,256.23; Counsel, Maint/Supp, $29.04; Courtesy Plbg & Htg,
Repair/Supp, $31.30; Creative Printing, Printing Supp, $174.78; Credit Collections Bureau,
Delinq. Acct Collection, $523.91; Culligan-Bkgs, Bottled Water, $130.25; Culligan-Wtn, Bottled
Water, $32.75; Cummins Central Power, Generator Maint, $1,147.38; Dakota Supply Group,
Supp, $982.80; Dave's Collision, Conserve/Demand Incentive, $846.90; Dave's Window
Cleaning, Window Service, $58.00; DePauw, Sean, Travel, $681.52; Dept of the Treasury, Fed
Tax, $5,766.48; Detection Instruments, Supp, $344.24; DHE, Maint Fee, $1,139.22; Durfee
Contracting, Engineering Consulting Service, $3,080.00; Earl May Seed & Nursery, Supp,
$99.97; Electric Supply, Generator Repair, $1,574.87; Express Comm, Telco Settlement,
$7,663.06; Farmers Implement, Equip Maint, $34.57; Fastenal, Supp, $408.77; Fastest Labs of
Northern Colorado, Drug Screening, $40.00; Fed Ex, Freight, $142.90; Fiber Comm Solutions,
Supp, $1,500.00; Fibercomm, Broadband Service, $6,498.11; First Bank & Trust, Bond Pymt
Series 2011, $36,476.04; First Bank & Trust, Interest Pymt Series 2006, $117,050.00;
Flagshooter, Supp, $251.30; Foerster Supply, Supp, $1,360.15; Foster, Bob, Travel, $45.90; Fox
Sports Net North, Contract Fee, $6,980.00; Golden West Tech, Tech Support, $4,599.25; Golden
West Telecom, Tele Exp, $41.42; Goldfield Telecom, Supp, $2,237.55; Graybar Electric, Supp,
$1,560.71; Gross, Matt, Conserve/Demand Incentive, $130.00; Hach Chemical, Supp, $92.07;
Hawkins, Chemicals, $3,515.90; H-D Electric, Utility Bill, $241.33; HD Supply Waterworks,
Supp, $1,335.01; Helsper, McCarty, & Rasmussen, PC, Legal Service, $120.00; Herc-U-Lift,
Forklift Rental, $952.00; Hibu Inc-West, Advertising, $408.00; Hillyard, Repair/Supp, $152.90;
Hohn, Trevor, Travel, $122.40; Homestead Do It Center, Supp, $265.33; Hy-Vee, Supp, $56.05;
Independent Communication, Contract Fee, $2,816.40; Institute of Lutheran Theology,
Conserve/Demand Incentive, $144.00; Interstate Telecom, Tele Exp, $1,842.55; Johme, Ashley,
Travel, $130.86; Jones Pest Control, Pest Control, $50.00; Jones, Gary, Conserve/Demand
Incentive, $175.00; Kant, Joanita, Conserve/Demand Incentive, $425.00; Karpen, Nick, Travel,
$203.30; KDLT TV, Contract Fee, $2,992.43; Knettel, Trever, Travel, $375.04; Laake, Aaron,
Travel, $804.14; Langner, Ron, Conserve/Demand Incentive, $425.00; Larson, Jack, Travel,
$198.90; LECA, Telco Settlement, $3,670.00; Locators & Supplies, Repair/Supp, $275.86;
Malcom, Sheldon, Conserve/Demand Incentive, $50.00; Martin's Inc, Diesel/Oil, $788.70;
Matheson Tri-Gas, Supp, $228.00; Mediacom, Broadband Service, $89.95; Medinger, Amanda,
Travel, $146.91; Menards-Sx City, Supp, $225.59; Menards-Sx Falls West, Supp, $30.92;
Menards-Watertown, Supp, $6.87; Merchant Transact, Credit Card Processing Fee, $887.35;
Mid South Telecom, Repairs/Supp, $190.00; Mid South Telecom, Unreg Inv, $434.16;
Midamerican Energy, Utility Bill, $1,044.53; Midcontinent, Broadband Service, $317.50;
Midcontinent, Contract Fee, $344.00; Midwest Pest Control, Pest Control, $170.00; Millborn
Seeds, Grass Seed/Fertilizer, $187.50; Moss Adams, Consulting Service, $525.00; Mutchler,
Larry, Travel, $162.40; MVTL Labs, Wastewater Analysis, $165.00; Napa Auto Parts, Supp,
$6.04; National Processing, Credit Card Processing Fee, $5,310.34; Nelson, Brian, Travel,
$30.60; Nielson, Brandi, Travel, $185.75; North West Rec, Utility Bill, $45.15; Northwest Iowa
Telephone, PCS Access, $1,564.60; Northwestern Energy, Natural Gas, $10.00; NRECA,
Publication, $72.00; Nutter, Chris, Travel, $45.90; Office Elements, Maint/Supp, $59.15; One
Source-Background Check Co, Employee Verification, $284.00; Otter Tail, Utility Bill, $148.40;
Outlaw Graphics, Supp, $179.85; Pesola, Robert, Travel, $14.98; Pete Lien & Sons, Chemicals,
$4,068.70; Peterson AC & Heating, Repairs/Supp, $1,683.98; Prairie Graphics, Supp/Uniforms,
$1,498.00; Pro Lube, Vehicle Maint, $43.40; Prussman Contracting, Main Repair, $4,923.10;
Prussman Contracting, Relocate Tele Ductline, $29,840.98; Raycap, Distribution Boxes,
$18,200.00; Raycap, Supp, $360.46; Reed, Jeff, License Renewal, $19.00; Reed, Lyle, Travel,
$45.90; Reihe, Tara, Travel, $20.87; Rental Depot, Equip Rental, $22.95; Resco, Transformers,
$45,231.00; Rients, Shane, License Renewal, $19.00; Riter, Rogers, Wattier & Brown LLP,
Legal Service, $246.00; RLH Industries, Supp, $1,081.00; Ron's Auto Repair, Vehicle Maint,
$329.69; Runnings, Supp, $2,068.54; Schoon's Pump N' Pak, Gas, $2,750.67; Schuneman
Equipment, Equip Maint, $46.16; Scorpion Security Product, Supp, $500.20; SD Dept of Rev,
License & Titles, $42.40; SD Public Utilities Comm, Gross Receipts Tax, $14,477.20; SD
Retirement System, SDRS Contribution, $45.00; SD Treasurer, Sales/Excise Tax, $82,799.25;
SD Treasurer CIF, Communication Impaired Fee, $4,138.45; SDN Communications, Circuit
Lease, $100,098.14; SDSU Facilities & Service, Construction Work, $492.17; Servicemaster,
Janitorial Service, $280.00; Sioux Falls Shopping News, Advertising, $500.00; Sioux Valley
Energy, Utility Bill, $1,216.97; Siver, Charles, Conserve/Demand Incentive, $42.00; Skinner,
Liz, PCS Refund, $41.65; Sopris Networks, Unreg Inv, $163.61; Sound Sensations, Supp,
$223.97; SD Newspaper Assoc, Employment Advertising, $1,043.56; South Sioux City, Utility
Bill, $714.19; Southeastern Elec, Utility Bill, $474.99; Sprint, Tele Exp, $18.58; Sprint, PCS
Phone Service, $3383.79; Sprint, PCS Service Fee, $222692.75; Sprint, PCS Inventory,
$171,531.26; Sprint-Bkgs, PCS Accessories, $529.25; Stanwick, Kylie, Travel, $363.16; Staples,
Supp, $48.00; State of Iowa-Treasurer, Sales Tax, $4,324.00; Stoltenburg, Audie, Travel,
$425.97; Stuart C. Irby, Supp, $314.47; Sturdevant Auto, Supp, $102.16; Stutelberg, Craig,
Travel, $92.56; Swiftel Communications, Office Phone Bill, $107,378.50; Terex Services, Equip
Maint, $1,532.50; UPS Store, Freight, $181.15; Top Notch Cleaning, Janitorial Service,
$1,845.00; Tott's Conoco, Gas, $630.25; Tower Distribution, Contract Fee, $315.23; Towerkraft
Engineering, Engineering Consulting, $2,250.00; Town & Country Shopper, Advertising,
$180.00; Union County Elec, Utility Bill, $253.65; UPS, Freight, $742.84; US Postal Service,
Postage, $9,000.00; Universal Service Adm, USAC Contribution, $71,132.15; University
Estates, Water Charge Reim, $3,575.00; University of Northwestern, Appl Review Fee,
$2,500.00; Uptowne Cleaners, Cleaning Service, $13.14; USA Bluebook, Supp, $208.72; Utility
Systems Science & Software, Supp, $1,116.00; Vantage Point, Engineering Consulting,
$7,590.50; Walker & Associates, Supp, $1,670.00; Walker & Associates, Unreg Inv, $1,396.44;
Walsh, Debra, Travel, $223.95; Watertown Utilities, Utility Bill, $824.70; Wellmark Blue Cross
Blue Shield of SD, Benefit Plan Fee, $257.25; Wesco, Supp, $167.00; Wesco, Transformers,
$30,090.00; WIREX17, PCS Inventory, $358.91; Workin.com, Employment Advertising,
$258.00; WW Tire, Equip Maint, $229.95; Xcel Energy/NSP, Utility Bill, $4,545.95; Young
Door Service, Labor/Repair, $174.58; Zahradka, Doug, Conserve/Demand Incentive, $10.00.
The following are Telephone/Utility Refunds:
Anderson, Joshua, $83.23; Bartels, Dean, $27.86; Berglund, Kristina, $93.67; Chopper, Vernice,
$87.06; Cline, Arend, $23.07; Curtis, Jason, $29.00; DeBlonk, Michelle, $64.85; Dehaven,
Shelli, $14.51; Den-Wil, $98.02; Dollar Loan Center, $54.24; Greene, Aspen, $173.05; Haines,
Stephanie, $47.55; Johnson, Paige, $182.20; Kolecka, Chad, $300.00; Lebedev, Maxim, $2.36;
Lewno, Dorothy, $119.15; Lounsbery, Jacki, $171.53; Mc Dermott, Opal, $13.03; Medary
Village, $59.08; Redmond, Jordon, $105.36; Resmen Electric, $46.20; Riley, Edna, $22.04;
Robinson, Donna, $20.11; Smith, Anna, $20.63; Smith, Calvin, $20.64; Starkweather, David,
$45.13; Wilson, Margaret, $112.14; Winter, Mikki, $18.10.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $161,855.12; Water, $90,046.23; Wastewater,
$69,362.06; Telephone, $458,448.24;
Retirement, $44,188.64; Social Security, $55,813.60; Insurance, $114,784.42; Deferred Comp,
$11,861.19;
Salary Changes: S. Kindt, $32.47; A. Laake, $4,358.86*; B. Nielson, $18.20*; T. Jensen,
$10.35*; C. McLoone, $10.96*; C. Rex, $10.35*; T. Hohn, $27.09; R. Behlings, $13.11;
New Employees: D. DeGroot, $11.57*; M. Redmond, $12.36; T. Haaseth, $38.20; T. Reuter,
$45.54; R. White, $25.78;
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters. All members present voted in favor of
the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
first quarter 2017.
CHANGE ORDER NO. 1 – 6TH STREET / HWY 14 UTILITY PROJECT
Motion was made by Hansen, seconded by Pitts to approve Change Order No. 1 on the
6th Street / Hwy 14 Utility Project. All members present voted in favor of the motion.
SURPLUS TELEPHONE EQUIPMENT TO BE DESTROYED
Motion was made by Harvey that the following Resolution No. 8-17 be approved.
RESOLUTION NO. 8 - 17
RESOLUTION ORDERING DISPOSITION OF
SURPLUS TELEPHONE EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to
destroyed.
East Remote: FMT-150B Chassis including Modules and Cards
North Remote: Central Office Channel Bank Systems
Host: FMT-150B Chassis including Modules and Cards
(2) Motorola Receivers
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 8th day of May, 2017.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Pitts. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 3, 2017, and presented at
this time for consideration and action.
TELEPHONE DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Midstates Print & Media Solutions $59,959.67
Liberty Press $59,340.00
ALUMINUM STREET LIGHT POLES – ELECTRIC DEPARTMENT
80 - 25’ Aluminum Street Light Poles
Border States $38,000.00
Graybar $38,080.00
IRBY (NAFCO) $55,040.00
IRBY (HAPCO) $59,520.00
Resco $40,068.00
Wesco $40,880.00
Motion was made by Hansen, seconded by Harvey that the following low bids be
approved: Liberty Press for the Telephone Directory Printing Services for the base bid plus
Option 5, 6, 8 and 9 in the amount of $59,340.00; and Border States for the 80 - Aluminum
Street Light Poles in the amount of $38,000.00; and that, after reviewing the contracts for the
above bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of
the motion. A detailed bid tab is available at the BMU Office.
AUTHORIZATION TO SUBMIT BIDS
WESTERN AVENUE SUBSTATION ROAD RELOCATION IN PIONEER PARK
Motion was made by Harvey, seconded by Carruthers that authorization be given to
advertise for bids for the Western Avenue Substation Road Relocation in Pioneer Park for the
Electric Department. All members present voted in favor of the motion.
DEPARTMENT REPORTS
Tom Richter, Swiftel Center Executive Director, presented an annual report review of
2016 with the Utility Board.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Harvey to adjourn to an executive session
for the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President