HomeMy WebLinkAboutUtilMinutes_2017_03_13Municipal Utilities Board March 13, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 13, 2017, at the Utility Building with the following members present: Hansen, Harvey
and Peterson. Absent: Carruthers and Pitts.
MINUTES
Minutes of the regular meeting held February 13, 2017, and the special meeting held
March 3, 2017, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $12.40; 5 Star Communications, Advertising, $1,980.00; A T & T,
Telco Settlement, $840.51; Advanced Media Tech, Set Top Boxes, $20,284.37; AgFirst,
Supplies/LP, $53.52; A-I Computers Solutions, Supp, $549.93; AirWay Techn, Supp, $1,391.21;
Allegra, Printed Supp, $797.92; Alliance Comm Coop, PCS Access, $22.33; Anixter, Supp,
$5,876.46; Anixter, Unreg Inventory, $1,898.80; Aramark, Supp, $247.58; Authorize.Net, Credit
Card Proc Fee, $133.00; Auto Body Specialties, Supp, $138.00; Badger Communications, Supp,
$81.60; Badger Comm, Unreg Inv, $460.98; Ball, Michelle, Janitorial Service, $200.00; Barhite,
Brooke, Travel, $422.34; Barnhart, Labor/Supp, $3,127.55; Bauman, Cassidy, Travel, $6.74;
Bendix, Copier Maint, $280.96; Blase Welding & Machine, Supp, $228.50; Blooston &
Mordkofsky, Legal Service, $4,925.25; Bluefin Pymt Systems, Credit Card Proc Fee, $6,928.15;
Bobcat of Bkgs, Supp, $30.72; Border States Elec, Inventory, $6,254.02; Border States Elec,
Supp, $3,531.75; Border States Elec, Wire, $27,255.00; Borns Group, Postage, $6,089.99;
Bozied Gas Stop, Gas, $50.45; Bridle Estates, Sewer Charge Reim, $1,960.00; Brookings Credit
Bureau, Delinq. Acct Collection, $33.60; Brookings Utilities, Office Utility Bill, $59,921.24;
Brookings Radio, Advertising, $540.00; Brookings Register, Advertising/Legals, $313.00;
Brookings Rent All, Equip Rent, $90.00; Bruns, Brooke, Travel, $17.66; BSG Clearing
Solutions, Telco Settlement, $113.61; C & L Shop, Conserve/Demand Incentive, $400.00; Calix,
FTTP Access Equip, $1,500.00; Carquest, Equip Maint, $402.28; Central Business, Office
Furniture, $2,737.00; Central Business, Supp, $18.85; Century Link, Tele Exp, $285.67; CHR
Solutions, Consulting Service, $2,381.25; CHR Solutions, Software, $4,985.00; Christenson,
Cody, Travel, $5.00; City of Beresford, Utility Bill, $161.32; City of Brookings, Contract Fee,
$6,942.57; City of Brookings, Landfill Fee, $130.01; City of Sgt Bluff, Utility Bill, $173.27;
City of Vermillion, Utility Bill, $223.97; Climate Systems, Heat/Cooling Maint, $637.00;
Codington Clark Elec, Utility Bill, $58.50; Cornerstone Group, E-Mail Newsletter, $169.00;
Courtesy Plbg & Htg, Repair/Supp, $36.00; Credit Collections Bureau, Delinq. Acct Collection,
$1,247.01; Crescent Electric, Supp, $317.35; Culligan of Brookings, Bottled Water, $174.50;
Culligan of Watertown, Bottled Water, $49.00; Dakota Service, Supp, $75.60; Dakota Supply
Group, Supp, $1,368.40; Dascom Systems Group, Maint Support, $14,070.00; Datalink, Cisco
Support Renewal, $2,651.06; Datalink, Switches, $12,380.50; Dave's Window Cleaning,
Window Service, $50.00; Dept of the Treasury, Fed Tax, $5,753.85; Dex Media East,
Advertising, $67.50; DHE, LLC, Maint Fee, $1,139.22; Directory Resources, Software Maint,
$1,250.00; Ditch Witch of SD, Equip Maint, $5,846.88; Durfee Contracting, Engineering
Consulting Service, $3,440.00; EarthBend, Supp, $588.00; Eco Water, Bottled Water, $74.35;
Eco Water, Softener Service, $51.00; Eidsness, Doug, CDL License, $33.00; Einspahr Auto
Plaza, Vehicle Maint, $1,912.08; Ekern Plbg & Htg, Customer Refund, $438.00; Ekern Plbg &
Htg, Conserve/Demand Incentive, $1,909.00; Electric Supply, Electrical Work, $5,511.72; Farm
& Home Publishers, County Maps, $161.40; Fastenal, Locating Paint, $10,665.67; Fastenal,
Supp, $326.35; Fed Ex, Freight, $416.78; Ferguson Waterworks, Meters, $40,585.57; Fiber
Comm Solutions, Supp, $1,376.20; Fibercomm, Broadband Service, $6,494.25; First Bank &
Trust, Bond Pymt Series 2011, $36,226.04; First Bank & Trust, Deposit Slips, $104.93; First
Bank & Trust Visa, Lodging/Car Rental, $582.65; Flash Technology, Supp, $77.74; Foerster
Supply, Supp, $1,749.75; Fox Sports Net North, Contract Fee, $6,836.96; Freeman, Harvey,
Travel, $244.80; George's Sanitation, Sanitation Service, $60.00; Golden West Tech, Tech
Support, $4,924.50; Golden West Telecom, Tele Exp, $41.35; Goldfield Telecom, Maint
Agreement, $695.24; Goldfield Telecom, Supp, $2,289.43; Grainger, Supp, $242.10; Graybar
Electric, Supp, $1,238.53; Haaseth, Todd, Travel, $15.30; Hach Chemical, Supp, $970.68; Hawk
Labeling Systems, Supp, $236.50; H-D Electric, Utility Bill, $256.85; HDR Inc, Engineering
Service, $21,485.00; Helsper, McCarty, & Rasmussen, PC, Legal Service, $120.00;
Henderschiedt, Dale, Travel, $109.85; Herc-U-Lift, Supp, $2,870.86; Hibu Inc-West,
Advertising, $418.01; Hillyard/Sx Falls, Repair/Supp, $324.00; Homestead Do It Center, Supp,
$555.11; Hometown Service, Tire, $140.00; Hy-Vee, Supp, $50.96; Illustratus, Supp, $40.74;
Independent Comm, Contract Fee, $2,780.40; Intellipro Security, Unreg Inv, $350.00; Interstate
All Battery Center, Supp, $100.95; Interstate Telecom, Tele Exp, $1,858.85; Johme, Ashley,
Travel, $100.58; Jorgenson, Justin, Conserve/Demand Incentive, $6.00; Karpen, Nick, Travel,
$143.38; KDLT TV, Contract Fee, $2,954.18; KELO, Contract Fee, $3,452.33; Knettel, Trever,
Travel, $431.00; Laake, Aaron, Travel, $142.85; Lantsberger, Michael, Real Estate Taxes,
$1,379.65; Larson Manufacturing, Conserve/Demand Incentive, $7,000.00; LECA, Telco
Settlement, $3,381.00; Locators & Supplies, Repair/Supp, $4,816.94; Lowe's, Supp, $1,118.12;
M & T Fire & Safety, Supp, $637.00; Mac's, Supp, $1,860.00; Mahanke, Doug, Travel, $15.30;
Marsh, Wilbur, Conserve/Demand Incentive, $150.00; Martin's Inc, Diesel/Oil, $1,936.58;
Master Blaster, Maint/Supp, $230.60; Matheson Tri-Gas, Supp, $213.45; Mediacom, Broadband
Service, $89.95; Medinger, Amanda, Travel, $372.25; Menards-Sx City, Supp, $40.97; Menards-
Sx Falls West, Supp, $11.97; Merchant Transact, Credit Card Processing Fee, $948.53; Mercy
Business Health, Drug Screening, $27.50; Metering & Technology Solutions, Meter Registers,
$45,550.00; Midamerican Energy, Utility Bill, $938.69; Midcontinent, Broadband Service,
$316.31; Midcontinent, Contract Fee, $357.60; Midwest Pest Control, Pest Control, $145.00;
Miller, Glenda, PCS Refund, $31.94; Missouri River Energy, Supplemental Power,
$1,382,087.92; Missouri River Energy, WAPA Allocation, $247,032.64; MVTL Labs,
Wastewater Analysis, $422.00; National Processing, Credit Card Processing Fee, $4,487.72;
Nemitz, Doug, Conserve/Demand Incentive, $20.00; Nielsen's, Repair/Supp, $794.80;
Northwestern Energy, Natural Gas, $1,048.72; Office Elements, Maint/Supp, $243.91; One
Source-Background Check Co, Employee Verification, $149.00; Otter Tail Power, Utility Bill,
$117.33; Outlaw Graphics, Supp, $680.00; Pandora Media, Advertising, $4,654.54; Party Depot,
Supp, $278.55; Patrick, Dan, Travel, $8.56; Pete Lien & Sons, Chemicals, $4,258.60; Petersen,
Daryl, Conserve/Demand Incentive, $150.00; Peterson AC & Heating, Repairs/Supp, $254.00;
Prairie Graphics, Supp/Uniforms, $251.00; Pro Lube, Vehicle Maint, $45.00; Prussman
Contracting, Main Repair, $1,652.04; Reihe, Tara, Travel, $6.42; Rental Depot, Equip Rental,
$40.43; Reuter, Tim, Travel, $15.30; Riter, Rogers, Wattier & Brown LLP, Legal Service,
$114.00; Runnings, Supp, $2,084.78; Schoon's Pump N' Pak, Gas, $2,245.19; Schuneman
Equipment, Equip Maint, $118.93; SD Dept of Health Lab Remit Center, Testing W-WW
Samples, $397.00; SD Treasurer, Sales/Excise Tax, $79,001.70; SDN Communications, Circuit
Lease, $100,955.96; SDN Communications, Maint Agreement, $754.47; SDSU Economics, Job
Fair Registration, $150.00; Servicemaster, Janitorial Service, $280.00; Sherwin-Williams, Paint,
$183.00; SHI International, Computer Supp, $1,553.16; Sx City Journal, Advertising, $1,600.00;
Sx Valley Energy, Dispatching Service, $660.00; Sx Valley Energy, Utility Bill, $1,258.82;
Solus Led, Conserve/Demand Incentive, $1,982.00; SD Newspaper Assoc., Employment
Advertising, $1,317.82; SD Public Assurance Alliance, Vehicle Ins, $638.31; South Sx City,
Utility Bill, $328.85; Southeastern Elec, Utility Bill, $656.91; Sprint, Tele Exp, $24.89; Sprint,
PCS Phone Service, $3,114.77; Sprint, PCS Service Fee, $245,212.63; Sprint, PCS Inventory,
$53,405.16; Sprint-Bkgs, PCS Accessories, $17.10; Stanwick, Kylie, Travel, $255.41; State of
Iowa-Treasurer, Sales Tax, $4,485.00; Stoltenburg, Audie, Travel, $407.78; Stott, Lance,
Conserve/Demand Incentive, $84.00; Stuart C. Irby, Supp, $163.04; Sturdevant Auto, Supp,
$507.42; Sweeney Controls, Repairs, $81.12; Sweeney Controls, Tower Control Equip,
$11,690.00; Swiden Distributing, Unreg Inv, $163.10; Swiftel Communications, Office Phone
Bill, $106,666.92; Tek Products, Supp, $424.11; Telcobuy.Com, Supp, $180.00; UPS Store,
Freight, $265.50; Top Notch Cleaning Service, Janitorial Service, $1,845.00; Tott's Conoco, Gas,
$191.00; Tower Distribution, Contract Fee, $308.20; Towerkraft Engineering, Engineering
Consulting, $1,250.00; Tru Boldt, Conserve/Demand Incentive, $20.00; UPS, Freight, $509.65;
US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution,
$71,406.62; University Estates, Water Charge Reim, $3,575.00; US Postmaster-Sx Falls,
Postage, $495.00; Walker & Associates, Supp, $535.20; Walker & Associates, Unreg Inv,
$4,331.75; Walsh, Debra, Travel, $190.25; Water & Enviro Engineering Center, Analysis,
$106.00; Watertown Utilities, Utility Bill, $825.13; Watertown Public Opinion, Subscription,
$146.76; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $257.25; Wesco, Inventory,
$1,100.00; White, Rex, Travel, $739.91; WW Tire, Equip Maint, $26.53; Xcel Energy/NSP,
Utility Bill, $1,627.47; Zediker, Cari, Travel, $79.50.
The following are Telephone/Utility Refunds:
1481 Grille, $129.00; Abrahamson, Vera, $138.91; Benz, Jay, $65.42; Chapa, Tyler, $8.60;
Clark Drew Construction, $1935.44; Collins, Mary, $3.04; Collins, Mary, $37.94; Dudley, Luke,
$14.42; Everding, Duane, $9.17; Express Financial, $129.00; Gustafson Krogman Realty,
$67.68; Hicks, Tina, $400.99; McClemans, Mike, $148.53; McKeown, Gary, $8.74;
Mobilemoney, $23.20; Moriarty Rentals, $39.64; Moriarty Rentals, $78.03; Murphy, Ryan,
$18.41; Nordine, Joshua, $33.77; Norem, Shaun, $61.56; Panther Graphic Print & Media
Solutions, $207.00; Paris, Kyle, $84.99; Peterson, Maureen, $19.63; Prest, Beau, $90.00;
Schwenk, Terry, $41.78; Steinway, Dolores, $17.65; Stewart, Christian, $38.64; The Dixie,
$161.19; Thompson, Kylee, $18.07; Traver, Geraldine, $7.86; Waletzko, Benjamin, $207.51.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $170,317.36; Water, $88,312.87; Wastewater,
$70,661.09; Telephone, $459,960.10; Retirement, $44,988.45; Social Security, $56,505.69;
Insurance, $115,275.60; Deferred Comp, $12,039.22;
Salary Changes: C. Zediker, $12.17*; M. Cassels, $10.35*; K. Ramos, $12.17*; B. Salcido,
$10.35*; M. Wells, $3,713.50*; T. DeLaney, $17.48; D. Denison, $16.27; J. Jensen, $23.31; J.
Nutter, $15.76.
*Plus commission
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Harvey to adjourn to an executive session for
the purpose of discussing competitive service offerings, pending litigation and contractual
matters. All members present voted in favor of the motion.
The Board reconvened in open session.
PURCHASING POLICY AMENDMENT – SURPLUS SALES
Motion was made by Hansen that the following Resolution No. 7-17 be approved.
RESOLUTION NO. 7 - 17
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the "Board"), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Purchasing Policy, Section 200, Code No. 204.01, Surplus Sales, as set forth in said statement
should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached effective March 13, 2017.
Adopted this 13th day of March, 2017.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
FINAL PAYMENT ON THE TOWER CONTROL EQUIPMENT – PHASE 2 PROJECT
Motion was made by Hansen that the following Resolution No. 6-17 be approved.
RESOLUTION NO. 6 - 17
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR TOWER CONTROL EQUIPMENT – PHASE 2
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $11,690.00 to Sweeney Controls Company hereby be approved for the
Tower Control Equipment – Phase 2 for the Wastewater Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 13th day of March, 2017.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7
Carbon Fluorosilicic Liquid Quicklime Sodium Sodium Sulfuric
Dioxide Acid Chlorine Hydroxide Poly Acid
Carus Corporation ~ ~ ~ ~ ~ $9,800 ~
DPC Industries Inc. ~ $6,360 $9,162 ~ ~ ~ ~
Graymont (WI) LLC ~ ~ ~ $168,850 ~ ~ ~
Hawkins Inc. ~ $8,098 $10,782 ~ $6,980 $10,290 $16,750
Pete Lien & Sons Inc. ~ ~ ~ $159,500 ~ ~ ~
Poet Ethanol Products $12,000 ~ ~ ~ ~ ~ ~
Shannon Chemical Corp. ~ ~ ~ ~ $10,294 ~
Motion was made by Harvey, seconded by Hansen that the following low bids be
approved: Carus Corporation, Sodium Poly, $9,800.00; DPC Industries, Fluorosilicic Acid,
$6,360.00; Liquid Chlorine, $9,162.00; Hawkins Inc, Sodium Hydroxide, $6,980.00; and
Sulfuric Acid, $16,750.00; Pete Lien & Sons Inc., Quicklime, $159,500.00; Poet Ethanol
Products, Carbon Dioxide, $12,000.00; and, that, after reviewing the contracts for the above bids,
that the President of the Board and/or Executive Vice President/General Manager be authorized
to execute the approved contract documents. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Harvey to adjourn to an executive session for
the purpose of discussing personnel matters. All members present voted in favor of the motion.
The Board reconvened in open session.
MANAGEMENT RESTRUCTURE
Motion was made by Hansen, seconded by Harvey to promote Eric Witt to the position of
Water/Wastewater and Engineering Manager effective March 14, 2017. All members present
voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President