HomeMy WebLinkAboutUtilMinutes_2017_02_13Municipal Utilities Board February 13, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 12:00 p.m. on Monday,
February 13, 2017, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey, Pitts, and President Peterson.
The Department Managers gave an overview of 2016 highlights in their respective
departments.
MINUTES
Minutes of the regular meeting held January 9, 2017 and the special meeting held January
23, 2017 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Harvey, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
3M Company, Conserve/Demand Incentive, $6,000.00; 4Nu-Praxair Dist, Supplies, $12.40; A &
B Service Garage, Repairs/Supp, $60.00; A T & T, Telco Settlement, $863.93; ABM Equipment
& Supply, Service Trucks, $203,176.00; Action Battery Wholesaler, Supp, $880.50; Advanced
Media Tech, Unreg Inventory, $303.75; Advertising To Go, Advertising, $1,100.00; AgFirst,
Supp/LP, $70.50; A-I Computers Solutions, Supp, $249.94; AirWatch LLC, Software, $550.00;
AirWay Tech, Supp, $2,316.39; Allegra, Printed Supp, $3,907.66; AMP Electric, Labor/Supp,
$248.39; Aramark, Supplies, $343.02; Attmed, Ismail, Conserve/Demand Incentive, $50.00;
Aureon Network Services, Wireless Transport, $1,337.00; Authorize.Net, Credit Card
Processing Fee, $132.00; Auto Body Specialties, Supplies, $94.54; Badger Communications,
Unreg Inv, $8,415.82; Ball, Michelle, Janitorial Service, $250.00; Banner Associates,
Engineering Consulting, $1,800.00; Bargains on Main, Conserve/Demand Incentive, $1,512.00;
Barnhart, Relocate Tower Shelter, $4,484.70; Bauman, Cassidy, Travel, $6.74; Bell, Robert,
Conserve/Demand Incentive, $425.00; Berkenhoff, Brian, Conserve/Demand Incentive, $50.00;
Bethel Baptist Church, Conserve/Demand Incentive, $580.00; Bierschbach Equipment, Equip
Maint, $248.39; Big Sioux Water Festival, Advertising, $100.00; Black Box Resale Services,
Unreg Inv, $135.00; Bluefin Payment Systems, Credit Card Proc Fee, $6,685.43; Bob Roe's,
Meeting Supp, $108.66; Bobcat of Brookings, Supp, $61.90; Bob's Lock & Key, Lock/Key
Service, $60.00; Border States Elec, Supplies, $16,001.00; Border States Elec, Unreg Inv,
$1,724.61; Borns Group, Postage, $71.97; Bozied Gas Stop, Gas, $4,391.82; BP, Gas, $41.06;
Bridle Estates, Sewer Charge Reim, $1,940.00; Briggs, Ken, Travel, $48.60; Briggs, Ken,
Conserve/Demand Incentive, $130.00; Brookings Auto Mall, Vehicle Maint, $294.99; Brookings
Car Care, Maint, $69.95; Brookings Credit Bureau, Delinq. Acct Collection, $291.27; Brookings
Engraving, Signs/Engraving, $15.50; Brookings Utilities, Office Utility Bill, $60,045.62;
Brookings Radio, Advertising, $1,050.00; Brookings Register, Advertising/Legals, $118.00;
Brookings St Dept, Conserve/Demand Incentive, $838.00; Bruns, Brooke, Travel, $18.73;
Brutty's Underground Sprinkler, Sprinkler Systems, $2,730.00; BSG Clearing Solutions, Telco
Settlement, $50.83; Buhls of Brookings, Rug/Supp, $314.20; Carquest Auto, Equip Maint,
$708.99; Central Business, Modular Workstations, $3,131.14; Central Business, Supp,
$4,464.94; Century Business Products, Copier Maint, $374.37; Century Link, Tele Exp, $419.37;
Century Link, Interconnections, $11,944.89; Century Link, Telco Settlement, $272.23; CHR
Solutions, Consulting Service, $2,400.00; Christenson, Cody, Travel, $203.20; City of
Beresford, Utility Bill, $157.88; City of Brookings, Contract Fee, $6,899.05; City of Brookings,
Landfill Fee, $109.58; City of Sergeant Bluff, Utility Bill, $203.69; City of Vermillion, Utility
Bill, $295.20; Clay Union Elec, Utility Bill, $212.72; Codington Clark Elec, Utility Bill, $59.92;
Collins, Mike, Travel, $81.60; CommScope Tech, Antennas, $4,187.71; Cornerstone Group, E-
Mail Newsletter, $169.00; Counsel, Maint/Supp, $25.13; Courtesy Plbg & Htg, Repair/Supp,
$46.95; Credit Collections Bureau, Delinq. Acct Collection, $757.93; Crescent Electric, Supp,
$316.96; Culligan, Bottled Water, $182.00; Culligan, Bottled Water, $40.00; Cutler Law Firm,
Legal Service, $958.50; Dakota County Treasurer, NE Real Estate Tax, $2,051.94; Dakota
Service, Supp, $31.44; Dakota Supply Group, Supp, $720.00; Dale's Alignment, Vehicle Maint,
$23.58; Datalink, Computer Hardware, $4,941.00; Datalink, Support Agreement, $9,106.85;
Dave's Window Cleaning, Window Service, $108.00; Davis Excavating, Snow Removal,
$360.00; Deblock, Daniel, Conserve/Demand Incentive, $50.00; DePauw, Sean, Travel, $127.33;
Dept of Legislative Audit, Registration, $600.00; Dept of the Treasury, Fed Tax, $5,719.91; Dex
Media East, Advertising, $71.50; DHE, LLC, Maint Fee, $1,139.22; Directory Resources,
Software Maint, $1,250.00; Ditch Witch of SD, Work Equip Maint, $2,879.73; DLT Solutions,
Annual Support, $4,190.26; Dominiack, Kara, Conserve/Demand Incentive, $84.00; Durfee
Contracting, Engineering Consulting Service, $4,880.00; Eco Water, Bottled Water, $121.15;
Electric Supply, Electrical Work, $4,526.20; Ellis & Eastern, Annual Lease Fee, $1,500.00;
Empire Business Systems, Supp, $4,787.32; Environmental Toxicity Control, Water Analysis,
$725.00; Enz, Greg, Conserve/Demand Incentive, $5.64; Ericsson Inc, PCS Radio Access
Network Equip, $61,680.00; Express Communications, Telco Settlement, $8,067.09; Farmers
Implement, Equip Maint, $193.81; Fastenal, Supp, $428.65; Fed Ex, Freight, $383.47; Ferguson
Waterworks, Supp, $144.16; Fiber Comm Solutions, Supp, $690.10; Fibercomm, Broadband
Service, $6,494.25; First Bank & Trust, Bond Pymt Series 2011, $36,226.05; First Bank & Trust
Visa, Lodging/Car Rental, $3,148.48; Fishback Insurance Agency, Notary Bond, $50.00; Five-
Star Awards & More, Supp, $47.20; Fix It Shop Locksmith, Keys, $85.00; Foerster Supply,
Supp, $1,758.80; Fox Sports Net North, Contract Fee, $6,706.00; Fry, Bob, Conserve/Demand
Incentive, $50.00; G & R Controls, Equip/Maint, $913.95; George's Pizza, Employee
Recognition, $121.75; George's Sanitation, Sanitation Service, $60.00; Golden West Tech, Tech
Support, $5,998.25; Golden West Telecom, Tele Exp, $41.35; Goldfield Telecom, Ethernet
Switches, $10,032.55; Goodfellow, Barb, Conserve/Demand Incentive, $425.00; Grainger, Supp,
$556.92; Graybar Electric, Supp, $2,930.20; Graybar Electric, Unreg Inv, $638.56; Halvorson,
Brian, Travel, $81.60; Hartley, Audrey, Travel, $60.46; Hawkins Inc, Chemicals, $2,143.50; H-
D Electric, Utility Bill, $319.57; HDR Inc, Engineering Service, $33,899.06; Helsper, McCarty,
& Rasmussen, PC, Legal Service, $660.00; Henderschiedt, Dale, Travel, $396.53;
Henderschiedt, Dale, Gas, $106.09; Hibu-West, Advertising, $400.00; Hillyard, Repair/Supp,
$612.97; Homestead Do It Center, Supp, $274.61; Hometown Service, Repair/Supp, $651.99;
Hydro-Klean, Sewer Main Relining, $91,305.99; Hy-Vee, Supp, $568.66; Hy-Vee, Supp,
$148.32; Ideal Energy, Conserve/Demand Incentive, $5,012.00; Illustratus, Supp, $162.96;
Independent Communication, Contract Fee, $2,787.60; Intek, Bldg Maint, $575.00; Interstate
Telecom, Tele Exp, $1,855.27; JCL Solutions, Supp, $140.90; Jennings, Sam, Conserve/Demand
Incentive, $50.00; Jensen, Margaret, Conserve/Demand Incentive, $46.39; Johme, Ashley,
Travel, $100.05; K & K Mobile Storage, Storage Container, $300.00; Karl's TV & Appliance,
Supp, $349.99; Karpen, Nick, Travel, $205.44; KDLT TV, Contract Fee, $2,961.83; KELO,
Contract Fee, $3,461.27; Kenner Plumbing, Repairs/Supp, $173.37; Krier & Blain, Maint,
$619.47; Krogman, Katie, Travel, $15.30; Kruse, Isaac, Travel, $81.60; LECA, Telco
Settlement, $3,381.00; Lewis Drug, Supp, $4.25; Lincoln County Treasurer, Drainage Fee,
$157.60; Lowe's, Supp, $688.24; LSA, Directory Rates/Data, $83.06; M & T Fire & Safety,
Supp, $176.00; Marsh & McLennan Agency, Insurance, $1,678.00; Martin's Inc, Diesel/Oil,
$2,557.95; Mathison Co, Maint/Supp, $254.37; McGrath North Mullin & Kratz, Legal Service,
$754.00; Mediacom, Broadband Service, $89.95; Menards-Sx City, Supp, $109.56; Menards-Sx
Falls West, Supp, $76.11; Menards-Watertown, Supp, $35.91; Merchant Transact, Credit Card
Proc Fee, $862.43; Midamerican Energy, Utility Bill, $1,284.71; Midcontinent, Broadband
Service, $917.98; Midcontinent, Contract Fee, $360.00; Midwest Alarm, Monitoring Service,
$66.00; Midwest Pest Control, Pest Control, $160.00; Mike's Pro Carpet Cleaning, Carpet
Cleaning, $2,200.00; Millard, Josh, Travel, $81.60; Missouri River Energy, Supplemental
Power, $1,617,527.10; Missouri River Energy, WAPA Allocation, $242,331.28; MVTL Labs,
Wastewater Analysis, $50.00; National Processing Co, Credit Card Proc Fee, $4,433.27; Nelson,
Jane, Conserve/Demand Incentive, $150.00; Newark Element14, Supp, $271.26; Nielsen's,
Repair/Supp, $14.36; Nielson, Brandi, Travel, $19.26; North West Rec, Utility Bill, $45.38;
Northwestern Energy, Natural Gas, $1,981.67; Novak Sanitary Service, Shredding, $61.24;
Office Elements, Maint/Supp, $232.61; One Source-Background Check Co, Employee
Verification, $54.00; Otter Tail, Utility Bill, $117.37; Outlaw Graphics, Supp, $102.50; Page,
Mike, CDL License, $33.00; Party Depot, Supp, $18.75; Patrick, Dan, Travel, $17.66; Perry,
Loran, Conserve/Demand Incentive, $70.00; Pete Lien & Sons, Chemicals, $8,415.76; Peterson,
Brian, CDL License, $33.00; Pizza Ranch, Employee Recognition, $82.93; Plymouth County
Treasurer, IA Real Estate Tax, $1,046.00; Pneumatic Specialties, Supp, $401.93; Portable Tech
Solutions, Support Agreement, $920.00; Pro Lube, Vehicle Maint, $91.40; Prussman
Contracting, Main Repair, $8,197.58; Qdoba Mexican Grill, Meeting Supp, $67.59; Ramsdells,
Supp, $9.88; RDO Equipment, Equip Maint, $320.81; Reed, Jeff, Travel, $107.10; Reihe, Tara,
Travel, $29.43; Rients, Shane, Travel, $122.40; Riter, Rogers, Wattier & Brown LLP, Legal
Service, $126.00; Ron's Auto Repair, Vehicle Maint, $241.17; RTI, LLC, Conserve/Demand
Incentive, $7,070.00; Runia, Michael, Conserve/Demand Incentive, $25.00; Runnings, Supp,
$1,913.74; Schuneman Equipment, Equip Maint, $29.10; SD Dept of Health Lab, Testing W-
WW Samples, $339.00; SD Retirement System, SDRS Contribution, $90.00; SD Telecom,
Assessment, $11,553.23; SD Treasurer, Sales/Excise Tax, $80,857.90; SDN Communications,
Circuit Lease, $147,348.60; SDSU Engineering, Job Fair Registration, $250.00; Secretary of
State, Notary Filing Fee, $30.00; Security Nat'l Bank of SD, Supp, $94.55; Servicemaster,
Janitorial Service, $280.00; SHI International, Computer Hardware, $3,006.27; Sx Falls Tower
& Communications, PCS Tower & Site Work, $16,528.60; Sx Falls Utilities, Utility Bill,
$621.20; Sx Valley Energy, Dispatching Service, $660.00; Sx Valley Energy, Utility Bill,
$1,280.09; Solus Led, Conserve/Demand Incentive, $2,555.00; SD Newspaper Assoc.,
Employment Advertising, $358.44; South Sx City, Utility Bill, $359.64; Southeastern Electric,
Utility Bill, $509.49; Sprint, Tele Exp, $44.27; Sprint, License Fee, $300.00; Sprint, PCS Phone
Service, $3,191.49; Sprint, PCS Inv, $82,542.24; Staples, Supp, $156.46; State of Iowa-
Treasurer, Sales Tax, $4,485.00; Stluka, Suzanne, Conserve/Demand Incentive, $50.00;
Stratmoen, Todd, Conserve/Demand Incentive, $50.00; Stuart C. Irby, Substation Circuit
Switcher, $64,395.00; Stuart C. Irby, Supp, $1,689.31; Sturdevant Auto, Supp, $607.18; Super 8-
Bkgs, Conserve/Demand Incentive, $444.00; Swenson, Lance, Travel, $91.80; Swiftel
Communications, Office Phone Bill, $105,611.92; Terex Services, Equip Maint, $1,939.51; UPS
Store, Freight, $308.42; Wall Street Journal, Publication, $473.20; Thompson, Mark, Retirement
Supp, $71.80; Thompson, Mark, Travel, $384.92; Thompson, Mark, Gas, $20.81; Top Notch
Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $329.20; Tower Distribution,
Contract Fee, $307.92; Union County Elec, Utility Bill, $260.45; UPS, Freight, $1,006.87; US
Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $71,406.62;
University Estates, Water Charge Reim, $3,510.00; US Postmaster-Bkgs, Annual Permit Fee,
$600.00; Vantage Point, Engineering Consulting, $7,306.52; Vermillion Area Chamber,
Membership Dues, $62.50; Volkers, Jason, Travel, $81.60; Walker & Associates, Supp,
$2,666.40; Walker & Associates, Unreg Inv, $2,560.00; Watertown Utilities, Utility Bill,
$872.99; Wellmark Blue Cross Blue Shield, Benefit Plan Fee, $657.25; Wells Fargo, Deposit
Tickets, $49.91; Wenfeng, An, Conserve/Demand Incentive, $25.00; Wesco, Supp, $34.00;
WIREX17, LLC, PCS Inv, $1,464.89; Wisner Controls, Supp, $1,206.20; Woodbury County
Treasurer, IA Real Estate Tax, $12,781.00; WW Tire, Equip Maint, $378.92; Xcel Energy/NSP,
Utility Bill, $2,530.67; Young Broadcasting, Employment Advertising, $518.00.
The following are Utility/Telephone Refunds:
Alawadhi, Abdullrazaq, $12.88; Alotaibi, Kholoud, $4.43; C & S Pest Control, $129.00;
Cheadle, Joseph, $159.70; Christopherson, Shelby, $19.04;
Dibang, Charles, $25.48; Direct Check, $55.75; Herrick, Linda, $6.65; Kreber, Gladys, $6.38;
Laleman, Heather, $46.07; Martin T F Mediator, $80.38; Reese, Neil, $95.76; Resmen, Cody,
$47.22; Retterath, William, $27.56; Schroeder, Isabella, $2.23; State Farm Ins-Paul Kruse,
$440.00; Telgren, Arden & Yoshiko, $7.19; UMVIM-NCJ Lorna Jost, $105.17; Wilbur, Adam,
$106.32; Dargatz, Allison, $37.54; Kassmeyer, Clint, $97.38; Kind Homes, $53.92; Prest, Beau,
$41.36; Silva, Cristina, $25.11; Sunny Meadow Estates, $51.18; Tritle, Catherine, $11.70.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $191,499.70; Water, $89,416.03; Wastewater,
$80,405.12; Telephone, $523,255.44;
Retirement, $50,217.64; Social Security, $63,779.23; Insurance, $115,703.63; Deferred Comp,
$12,929.18;
Salary Changes: A. Aguilar, $10.35*; B. Bruns, $15.41*; S. DePauw, $3,908.95*; D. Hanten,
$29.23; N. Karpen, $3,908.95*; T. Knettel, $4,140.47*; A. Laake, $3,908.95*; S. Mack,
$5,076.24*; J. Olson, $2,344.27*; R. Pesola, $15.41*; K. Stanwick, $3,299.16; A. Stoltenburg,
$5,281.83*; D. Walsh, $4,385.98; M. Wells, $3,518.06*; S. Thelen, $16.75; V. Voegeli, $24.24;
New Hires: A. Hartley, $12.17*; R. Murphy, $9.74*; T. Kruid, $9.74*.
*Plus commission
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
to consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
fourth quarter 2016.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2017
Motion was made by Carruthers, seconded by Harvey that in compliance with SDCL 5-
18-25 and after soliciting quotations from 13 suppliers on quotation forms on file in the office of
the Executive Vice President/General Manager for BMU’s fuel needs for 2017, the following
quotations were received and a contract will be entered into with Schoon’s Pump ‘N Pak of
Brookings. All members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Bozied Shell .04¢ .04¢
Schoon’s Pump ‘N Pak .0345¢ .0345¢
Gas n Mor .0385¢ .0385¢
CHANGE ORDER NO. 1 ON THE 2017 SEWER RELINING PROJECT
Motion was made by Harvey, seconded by Carruthers to approve Change Order No. 1 on
the 2017 Sewer Relining Project. All members present voted in favor of the motion.
SURPLUS EQUIPMENT - SET TOP BOXES
Motion was made by Carruthers that the following Resolution No. 3-17 be approved.
RESOLUTION NO. 3 - 17
RESOLUTION ORDERING DISPOSITION OF
SURPLUS EQUIPMENT TO BE DESTROYED
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to
destroyed.
188 – Entone Set Top Boxes
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 13th day of February, 2017.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Harvey. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – DISTRIBUTION TRANSFORMERS
Motion was made by Harvey that the following Resolution No. 4-17 be approved.
RESOLUTION NO. 4 - 17
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC TRANSFORMERS TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Combined Total of 150 KVA (3 units) of Mixed Distribution
Transformers (Serial #77F484089, #77226113, #001355)
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders the disposition of the above referenced property in
accordance with the provisions of SDCL 6-13.
BE IT FURTHER RESOLVED that the Brookings Municipal Utilities Board
appraises the above surplus Electric Transformers at $306.00.
Adopted this 13th day of February, 2017.
ATTEST:
________________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on February 9, 2017, and
presented at this time for consideration and action.
PADMOUNT TRANSFORMERS – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 ITEM 9 ITEM 10
Company
10% Bid
Bond QTY OF 2 QTY OF 2 QTY OF 3 QTY OF 1 QTY OF 2 QTY OF 1 QTY OF 1 QTY OF 2 QTY OF 1 QTY OF 3
or 45 KVA 75 KVA 112.5 KVA
112.5
KVA 112.5 KVA 150 KVA 150 KVA 225 KVA 225 KVA 500 KVA
5% Check 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase 3 Phase
IRBY 10% $10,208.00 $11,524.00 $18,249.00 $6,747.00 $11,570.00 $7,259.00 $6,945.00 $15,990.00 $7,731.00 $44,850.00
WESCO 10% $10,316.00 $9,310.00 $14,985.00 $5,065.00 $9,868.00 $5,505.00 $5,194.00 $12,312.00 $5,994.00 $30,090.00
BSE 10% $11,540.00 $12,050.00 $18,597.00 $6,265.00 $12,398.00 $6,550.00 $6,475.00 $14,200.00 $6,970.00 $36,000.00
RESCO 10% $8,060.00 $8,550.00 $13,455.00 $4,563.00 $8,806.00 $4,959.00 $4,713.00 $11,550.00 $5,581.00 $34,485.00
ITEM 11 ITEM 12 ITEM 13 ITEM 14 ITEM 15 ITEM 16 ITEM 17 ITEM 18 ITEM 19 ITEM 20
QTY OF 1 QTY OF 1 QTY OF 1 QTY OF 4 QTY OF 8 QTY OF 6 QTY OF 4 QTY OF 2 QTY OF 4 QTY OF 2
750 KVA 1000 KVA 1500 KVA 10 KVA 15 KVA 25 KVA 37.5 KVA 50 KVA 75 KVA 100 KVA
3 Phase 3 Phase 3 Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
IRBY $18,975.00 $22,215.00 $25,628.00 $4,000.00 $8,144.00 $7,032.00 $5,736.00 $3,414.00 $7,924.00 $5,378.00
WESCO $14,177.00 $16,603.00 $17,379.00 $5,172.00 $10,680.00 $8,328.00 $6,020.00 $3,308.00 $7,596.00 $4,510.00
BSE $16,050.00 $21,400.00 $21,175.00 $4,760.00 $9,840.00 $7,860.00 $5,720.00 $3,200.00 $7,940.00 $4,810.00
RESCO $13,565.00 $16,586.00 $17,633.00 $3,748.00 $7,840.00 $6,294.00 $4,596.00 $2,490.00 $6,360.00 $3,832.00
CONDUCTOR – ELECTRIC DEPARTMENT
BIDDER ITEM 1 ITEM 2 ITEM 3
ITEM 4 ITEM 5
40,000' 27,500’ 40,000’ 23,000’ 14,000'
350KCMIL 4/0 1/0 4/0 #4
Primary Primary Primary Triplex Triplex
BORDER STATES NO BID NO BID NO BID $27,255.00 $6,734.00
WESCO $129,600.00 $59,345.00 $76,880.00 $29,900.00 $7,574.00
GRAYBAR NO BID NO BID NO BID $27,347.00 $6,636.00
IRBY NO BID NO BID NO BID $27,715.00 $6,818.00
600 AMP PADMOUNTED SWITCHGEAR – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2 ITEM 3
QUANTITY – 6 QUANTITY – 3 QUANTITY - 1
2-WAY SWITCHGEAR 3-WAY SWITCHGEAR 1-WAY SWITCHGEAR
IRBY $94,080.00 $43,350.00 $17,000.00
Energy Product Sales $97,092.00 $44,694.00 $17,634.00
Motion was made by Carruthers, seconded by Harvey that the following low bids be
approved: RESCO, Item 1, 2 – 45 KVA 3 Phase Transformers, $8,060.00; Item 2, 2 – 75 KVA 3
Phase Transformers, $8,550.00; Item 3, 3 – 112.5 KVA 3 Phase Transformers, $13,455.00; Item
4, 1 – 112.5 KVA 3 Phase Transformer, $4,563.00; Item 5, 2 – 112.5 KVA 3 Phase
Transformers, $8,806.00; Item 6, 1 – 150 KVA 3 Phase Transformer, $4,959.00; Item 7, 1 – 150
KVA 3 Phase Transformer, $4,713.00; Item 8, 2 – 225 KVA 3 Phase Transformers, $11,550.00;
Item 9, 1 – 225 KVA 3 Phase Transformer, $5,581.00; Item 11, 1 – 750 KVA 3 Phase
Transformer, $13,565.00; Item 12, 1 – 1000 KVA 3 Phase Transformer, $16,586.00; Item 14, 4 –
10 KVA Single Phase Transformers, $3,748.00; Item 15, 8 – 15 KVA Single Phase
Transformers, $7,840.00; Item 16, 6 – 25 KVA Single Phase Transformers, $6,294.00; Item 17,
4 – 37.5 KVA Single Phase Transformers, $4,596.00; Item 18, 2 – 50 KVA Single Phase
Transformers, $2,490.00; Item 19, 4 – 75 KVA Single Phase Transformers, $6,360.00; Item 20,
2 – 100 KVA Single Phase Transformers, $3,832.00; WESCO, Item 10, 3 – 500 KVA 3 Phase
Transformers, $30,090.00; Item 13, 1 – 1500 KVA 3 Phase Transformer, $17,379.00; Item 1,
40,000’ 350KCMIL Primary Conductor, $129,600.00; Item 2, 27,500’ 4/0 Primary Conductor,
$59,345.00; Item 3, 40,000’ 1/0 Primary Conductor, $76,880.00; Border States, Item 4, 23,000’
4/0 Triplex Conductor, $27,255.00; Graybar, Item 5, 14,000’, #4 Triplex Conductor, $6,636.00;
IRBY, 600 AMP Padmounted Switchgear, Item 1, 6 – 2 Way Switchgear, $94,080.00; Item 2, 3
– 3 Way Switchgear, $43,350.00; Item 3, 1 – 1 Way Switchgear, $17,000.00.
FIRE HYDRANTS, VALVES & RELATED SUPPLIES - WATER/WASTEWATER DEPT.
ITEM #1 ITEM #2 ITEM #3 ITEM #4
Company
Fire Hydrants
18 - each
Misc. Water
Tapping
Saddles
Misc. Corp Stops, Curb
Stops, Check Valves,
Regulators, Meter Setters
& Couplings
Misc. Gate Valves with
Flange Packs & Water
Main
Dakota Supply Group NO BID $5,099.40 $3,775.80 $31,955.05
Ferguson Waterworks $40,946.00 $6,017.00 $4,580.00 $34,112.37
HD Supply Waterworks $38,555.10 $5,332.20 $3,944.20 $33,192.66
Milbank Winwater Works NO BID $7,188.67 $3,487.50 $27,913.40
2017 TRENCHER/BACKHOE - ELECTRIC DEPARTMENT
Item #1
Company 2017 Trencher / Backhoe
Ditch Witch of SD Item Price $84,775.00
Less Trade In $25,879.00
Net Bid Total $58,896.00
Vermeer of SD Item Price $84,350.00
Less Trade In $25,000.00
Net Bid Total $59,350.00
Motion was made by Pitts, seconded by Harvey that the following low bids be approved:
HD Supply Waterworks, Item 1, Fire Hydrants, $38,555.10; Dakota Supply Group, Item 2,
Misc. Water Tapping Saddles, $5,099.40; Milbank Winwater Works, Item 3, Misc. Corp Stops,
Meters, Curb Stops, Check Valves, Regulators, Meter Setters & Couplings, $3,487.50; Item 4,
Misc. Gate Valves with Flange Packs & Water Main, $27,913.40; Ditch Witch of SD, Item 1,
2017 Trencher/Backhoe (with trade in), in the amount of $58,896.00; and that, after reviewing
the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
The following bids were opened and read at 1:30 p.m. on February 7, 2017, and
presented at this time for consideration and action.
FIBER OPTIC CABLE – TELEPHONE DEPARTMENT
Graybar Electric $27,690.00
LTE TOWER & SITE WORK
Base Bid Option 1 Option 2 Option 3 Option 4 TOTAL
Install LTE Install LTE Install LTE Install LTE
Equipment at Equipment at Equipment at Equipment at
Harrisburg Sx City IA Crooks Sx Falls SD
Watertank Site Outder Dr. Site Monopole Site KTTW Site
Sioux Falls Tower $201,287.00 $19,033.00 $16,955.00 $25,000.00 $18,601.00 $255,876.00
& Communications
Tower Systems Inc. $233,935.00 $22,226.00 $18,281.00 $23,725.00 $18,878.00 $293,320.00
Motion was made by Pitts, seconded by Carruthers that the following low bids be
approved: Graybar Electric, Fiber Optic Cable, $27,690.00; and Sioux Falls Tower &
Communications, LTE Tower & Site Work, in the amount of $255,876.00; and that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
SURPLUS EQUIPMENT – TRENCHER/BACKHOE
Motion was made by Harvey that the following Resolution No. 5-17 be approved.
RESOLUTION NO. 5 - 17
RESOLUTION ORDERING DISPOSITION OF SURPLUS
ELECTRIC EQUIPMENT TO BE TRADED IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2006 Ditch Witch RT 55 Trencher/Backhoe
S/N RT55HP60000139
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 13th day of February, 2017.
ATTEST:
_______________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
AUTHORIZATION TO SUBMIT BIDS
CHEMICALS – WATER/WASTEWATER DEPARTMENTS
2018 DIRECTORY RATES – TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Harvey that authorization be given to
advertise for bids for Chemicals for the Water/Wastewater Departments and the 2018 Directory
Rates for the Telephone Department. All members present voted in favor of the motion.
2018 DIRECTORY RATES
Motion was made by Carruthers, seconded by Pitts to approve the 2018 Directory Rates
as presented by staff. All members present voted in favor of the motion.
DEPARTMENT REPORTS
Delvin DeBoer from AE2S presented an update on the water study he is conducting.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Pitts to adjourn to an executive session to
discuss personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President