HomeMy WebLinkAboutUtilMinutes_2017_01_09Municipal Utilities Board January 9, 2017
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 9, 2017, at the Utility Building with the following members present: Carruthers,
Hansen, Harvey and Pitts. Absent: Peterson.
MINUTES
Minutes of the regular meeting held December 12, 2016 and the special meeting held
December 27, 2016 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Pitts that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.40; 5 Star Communications, Advertising, $880.00; A T & T,
Telco Settlement, $912.84; Advanced Media Tech, Unreg Inventory, $3,296.25; Allegra, Printed
Supplies, $1,822.81; AlphaMedia, Advertising, $1,500.00; Aramark, Supplies, $64.05;
Authorize.Net, Credit Card Processing Fee, $133.75; B & B Manure, Sludge Removal,
$1,885.00; Badger Communications, Supp, $1,193.61; Badger Communications, Unreg Inv,
$1,072.75; Barhite, Brooke, Travel, $41.04; Bendix, Copier Maint, $519.92; BHS Band
Boosters, Directory Delivery, $5,964.75; Bible Baptist Church Youth Group, Directory Delivery,
$814.00; Bill Logan Council of Knights of Columbus, Directory Delivery, $585.75; Black Box
Resale Services, Unreg Inv, $785.00; Blooston & Mordkofsky, Legal Service, $9,824.25;
Bluefin Pymt Systems, Credit Card Proc. Fee, $6,185.11; Border States Elec, Supp, $1,004.15;
Border States Elec, Unreg Inv, $6,107.40; Borns Group, Postage, $3,104.44; Boy Scouts of
America Troop 5, Directory Delivery, $1,430.00; Boyd Meyer Repair, Supp, $13.66; Bozied Gas
Stop, Gas, $2,627.85; Bravek, Eric, Conserve/Demand Incentive, $50.00; Bridle Estates, Sewer
Charge Reim, $1,940.00; Brookings Credit Bureau, Delinq. Acct Collection, $276.42; Brookings
Utilities, Office Utility Bill, $50,814.97; Brookings Radio, Advertising, $2,430.00; Brookings
Register, Advertising/Legals, $570.48; Brookings Vision Center, Safety Glasses, $513.00;
Building Sprinkler, Air Compressor, $1,537.54; Building Sprinkler, Sprinkler System Inspection,
$724.00; Calix, FTTP Access Equip, $111,899.15; Capitol Sales Co, Unreg Inv, $672.80;
Carquest Auto, Equip Maint, $489.01; Carrier Mgmt Systems, Maint Agreement, $3,850.00;
Central Business, Supp, $601.93; Century Link, Tele Exp, $230.46; City of Beresford, Utility
Bill, $159.15; City of Brookings, Line Clearance, $3,060.05; City of Brookings, Contract Fee,
$6,115.45; City of Sergeant Bluff, Utility Bill, $168.21; City of Vermillion, Utility Bill, $278.01;
Clites, Mike, Conserve/Demand Incentive, $261.96; CommScope Tech, Antennas, $2,794.08;
Credit Collections Bureau, Delinq. Acct Collection, $369.54; Culligan-Brookings, Bottled
Water, $129.00; Culligan-Watertown, Bottled Water, $18.25; Cummins Central Power,
Generator Maint, $3,079.92; Dakota Supply Group, Supp, $340.44; Dave's Window Cleaning,
Window Service, $108.00; Dept of the Treasury, Federal Tax, $5,604.71; Dex Media East,
Advertising, $71.47; DGR Engineering, Engineering Service, $3,173.56; DHE, LLC, Maint Fee,
$1,139.22; Ditch Witch of SD, Equip Maint, $5,200.00; DLT Solutions, Support Renewal,
$2,027.69; DPC Industries, Chemicals, $1,182.60; Durfee Contracting, Engineering Consulting
Service, $2,040.00; Earl May Seed & Nursery, Supp, $99.97; Eco Water, Bottled Water, $9.65;
Eco Water-Bkgs, Softener Service, $51.00; Einspahr Auto Plaza, Vehicle Maint, $896.29;
Ericsson Inc, Licenses, $91,599.60; Fastenal, Supp, $18.50; Fed Ex, Freight, $55.51;
Fibercomm, Broadband Service, $6,494.25; First Bank & Trust, Bond Pymt Series 2011,
$36,226.05; First National Trust Services, 2012 SRF Loan Pymt, $394,033.94; Flandreau After
Prom, Directory Delivery, $797.50; Flash Technology, PCS Equip/Maint, $418.44; Fluid
Evolution Productions, Registration, $225.00; Foerster Supply, Supp, $212.00; Fox Sports Net
North, Contract Fee, $6,360.54; Fred Pryor Seminars, Registration, $199.00; Gacke Enterprise,
Lime Sludge Removal, $13,565.33; Genband US, Repair Support, $77,865.00; Golden West
Tech, Tech Support, $5,772.00; Golden West Telecom, Tele Exp, $41.35; Goldfield Telecom,
Supp, $8,125.01; Grainger, Supp, $74.15; Graybar Electric, Supp, $3,568.79; Gridor Const,
WWTP Upgrade, $20,000.00; Hawkins Inc, Chemicals, $481.00; Hibu Inc-West, Advertising,
$400.00; Hillyard/Sx Falls, Repair/Supp, $105.21; Homestead Do It Center, Supp, $276.37;
Hometown Service, Repair/Supp, $2,491.78; Hydro Tech, Lift Station Repairs, $4,528.80;
Iheartmedia, Advertising, $1,545.00; Illustratus, Supp, $113.22; Independent Communication,
Contract Fee, $1,148.07; Interstate Telecom Coop, Tele Exp, $1,853.43; Iowa HSEMD,
Enhanced 911, $9,143.06; Jackrabbit Tire, Equip Maint, $66.50; JCL Solutions, Supp, $94.34;
Johme, Ashley, Travel, $116.10; Jonas, Anne, Scholarship, $500.00; Karpen, Nick, Travel,
$168.48; KDLT TV, Contract Fee, $2,635.88; KELO, Contract Fee, $3,045.90; Knettel, Trever,
Travel, $180.36; Krogman, Katie, Travel, $80.10; KXLG-FM, Advertising, $2,250.00; Lake
Preston FFA, Directory Delivery, $210.65; LECA, Telco Settlement, $3,381.00; Lewis Drug,
Supp, $36.96; Locators & Supplies, Repair/Supp, $406.20; Mack, Scott, Travel, $3,470.02;
Mailway Printers, Advertising, $6,193.00; Martin's Inc, Diesel/Oil, $704.30; Matheson Tri-Gas,
Supp, $235.28; Mediacom, Broadband Service, $89.95; Medinger, Amanda, Travel, $86.94;
Menards-Watertown, Supp, $16.99; Mercy Business Health, Drug Screening, $27.50; Michaels
Fence Co, Fencing Supp, $1,145.00; Midamerican Energy, Utility Bill, $767.21; Midcontinent,
Broadband Service, $316.55; Midcontinent, Contract Fee, $313.60; Midwest Communications,
Advertising, $3,168.00; Mielke, Barry, Conserve/Demand Incentive, $25.00; Moss Adams LLP,
Consulting Service, $1,275.00; Mr V's, Vehicle Maint, $2,951.00; Muth Electric, Wiring,
$3,144.36; MVTL Labs, Wastewater Analysis, $782.00; National Processing Co, Credit Card
Proc. Fee, $4,358.23; Neopost USA, Postage Meter Rental, $410.19; Nielsen, Justin,
Scholarship, $500.00; Nielson, Brandi, Travel, $19.44; North West Rec, Utility Bill, $43.54;
Northwest Scientific, Supp, $414.84; Northwestern Energy, Natural Gas, $10.00; Obeslo, Kayla,
Travel, $2.16; Office Elements, Maint/Supp, $125.11; One Source-Background Check Co,
Employee Verification, $81.50; Oppelt, Daryl, Conserve/Demand Incentive, $80.00; Otter Tail,
Utility Bill, $125.85; Pandora Media, Advertising, $2,096.70; Pete Lien & Sons, Chemicals,
$4,267.42; Peterson AC & Heating, Repairs/Supp, $481.00; Powell Broadcasting, Advertising,
$2,000.00; Power & Telephone Supply, Supp, $700.00; Prairie Graphics, Supp/Uniforms,
$249.50; Pro Lube, Vehicle Maint, $40.00; Prussman Contracting, Water Main Repair,
$2,015.90; Reed, Jeff, Travel, $137.70; RFD News, Advertising, $108.00; Rients, Shane, Travel,
$91.80; Riter, Rogers, Wattier & Brown LLP, Legal Service, $144.00; Ron's Auto Repair,
Vehicle Maint, $701.47; Runnings, Supp, $3,004.73; Sabre Industries, Supp, $163.53;
Schuneman Equipment, Equip Maint, $174.43; SD Dept of Health Lab Remit Center, Testing
W-WW Samples, $738.00; SD Telecom, Assessment, $340.00; SD Treasurer, Sales/Excise Tax,
$81,952.81; SD Treasurer CIF, Communication Impaired Fee, $4,234.55; SD Water &
Wastewater Assn, Membership Dues, $120.00; SDSU, Perform. Eval. W/WW, $104,375.00;
Servicemaster, Janitorial Service, $280.00; Sioux City Journal, Advertising, $4,600.00; Sioux
Falls Two Way Radio, Repairs/Supp, $231.95; Sioux Valley Energy, Lost Revenue, $60,070.91;
Sioux Valley Energy, Utility Bill, $605.03; Skiles, Miranda, Travel, $64.80; Sneaky's, Meeting
Supp, $52.99; South Sioux City, Utility Bill, $346.99; Southeastern Electric, Utility Bill,
$464.53; Sprint, Tele Exp, $23.78; Sprint, PCS Phone Service, $3,214.12; Sprint, PCS Service
Fee, $267,301.28; Sprint, PCS Inventory, $85,360.54; Sprint-Sx Falls, PCS Accessories,
$1,111.53; Stanwick, Kylie, Travel, $495.18; State of Iowa-Treasurer, Sales Tax, $4,298.50;
Steen, Tammy, Conserve/Demand Incentive, $102.00; Stott, Lance, Conserve/Demand
Incentive, $25.00; Strand, Chad, Travel, $30.60; Stratmoen, Todd, Conserve/Demand Incentive,
$100.00; Stuart C. Irby, Supp, $464.40; Sturdevant Auto, Supp, $842.53; Swiftel
Communications, Office Phone Bill, $136,451.24; UPS Store, Freight, $147.15; Top Notch
Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $448.25; Town & Country Shopper,
Advertising, $163.00; Townsquare Media-Sx Falls, Advertising, $2,870.00; UPS, Freight,
$504.87; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution,
$76,079.82; University Estates, Water Charge Reim, $3,510.00; US Postmaster-Bkgs, Annual
Permit Fee, $215.00; Utility Service Co, Well Maint, $60,300.00; Walker & Associates,
Maint/Support Agreement, $5,605.00; Walsh, Debra, Travel, $136.80; Watertown Utilities,
Utility Bill, $835.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $262.50;
Wesco, Meters, $7,412.00; Wesco, Supp, $3,848.00; Wholesale Electronics, Supp, $2,117.59;
Willmott Painting & Wallpapering, Wallpaper Repairs, $100.00; Window Pros, Window
Service, $10.00; Workin.com, Employment Advertising, $158.00; Xcel Energy/NSP, Utility Bill,
$658.42; Young Door Service, Labor/Repair, $857.05.
The following are Telephone/Utility Refunds:
Boucher, Travis, $258.15; Brunner, Brian, $96.89; Cone, Frederic, $240.00; Dooley, Brandon,
$144.50; Frederick, Luke, $9.76; I-Device Repair, $41.72; John Bibby Trust, $80.82; Karolczak,
Kim, $48.39; Kress, Jody, $32.41; Mack, Alan, $126.23; Moberg, Carl, $175.00; Nachtigal,
Glen, $111.83; Novita Aurora LLC, $627.27; Office of Energy Assistance, $36.83; Schulte,
Alberta, $167.72; Schutjer, Judith, $148.44; Soden, Lisa, $34.70; Stafford, Olga, $58.79;
Steward , Dustin, $43.68; VK Properties, $7.69; Warner, Jared, $61.52; Weber, Emily, $25.60.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $193,422.74; Water, $96,584.33; Wastewater,
$79,945.06; Telephone, $523,270.33;
Retirement, $52,598.35; Social Security, $61,662.05; Insurance, $115,663.73; Deferred Comp,
$13,079.97;
Salary Changes: C. Christenson, $7,498.89; S. Malsam, $12.17*; M. Raske, $11.57*; B.
Goodfellow, $11.37: S. Hinricher, $22.19; I. Kruse, $24.24;
New Employees: B. Norwick, $12.17*; J. Skoglund, $12.31; N. Stewart, $12.17*;
*Plus commission
EXECUTIVE SESSION
Motion was made by Pitts, seconded by Carruthers to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
SURPLUS EQUIPMENT - VEHICLES
Motion was made by Pitts that the following Resolution No. 1 – 17 be approved.
RESOLUTION NO. 1 - 17
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
1998 Chevrolet 1500 Extended Cab Pickup
VIN #1GCEK19R5WE194768
1996 Ford F250 Extended Cab Pickup
VIN #1FTHX26G5TEB06336
1995 Ford F150 Pickup, Standard Cab with Topper
VIN #1FTEF15H95NA94720
2001 Chevrolet C2500 4 Wheel Drive Pickup
VIN #1GCHK24U71E265752
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 9th day of January, 2017.
ATTEST:
_______________________________ ______________________________
Carol Pitts, Secretary Tim Harvey, Vice President
The motion was seconded by Hansen. All members present voted in favor of the motion.
FINAL PAYMENT ON THE WWTF IMPROVEMENTS – PROJECT A
Motion was made by Hansen that the following Resolution No. 2 – 17 be approved.
RESOLUTION NO. 2 - 17
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR WASTEWATER TREATMENT
FACILITY IMPROVEMENTS PROJECT A
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $20,000.00 to Gridor Construction Inc. hereby be approved for the
Wastewater Treatment Facility Improvements Project A for the Wastewater Department.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of January, 2017.
ATTEST:
_________________________________ _________________________________
Carol Pitts, Secretary Tim Harvey, Vice President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 5, 2017, and presented
at this time for consideration and action.
2017 THREE PHASE REEL TRAILER – ELECTRIC DEPARTMENT
Ditch Witch of South Dakota $30,603.36
VEHICLES – WATER, TELEPHONE AND ELECTRIC DEPARTMENTS
Item #1 Item #2 Item #3 Item #4
Company
2017 ½ Ton
Extended Cab
4x4 Pickup with
6.5’ Box
Water Dept
2017 ¾ Ton
Extended Cab
4x4 Pickup
8.0’ Box
Telephone Dept
2017 ½ Ton
Crew Cab
Pickup
Electric Dept
2016 ¾ Ton
Crew Cab Pickup
Electric Dept
TRADE IN
1995 Ford F150
Standard Cab
Pickup with
Topper
TRADE IN
2001 Chevrolet
C2500 4x4
Pickup
TRADE IN
1998 Chevrolet
1500 Extended
Cab Pickup
TRADE IN
1996 Ford F250
Extended Cab
Pickup
Einspahr Auto
Plaza $34,232.00 $38,267.00 No Bid $37,879.00
Less trade-in $ 800.00 $ 3,500.00 $ 1,800.00
Total Price $33,432.00 $34,767.00 $36,079.00
Brookings
Auto Mall $33,647.78 $34,741.85 $40,052.25 $38,901.56
Less trade-in $ 500.00 $3,800.00 $ 1,500.00 $ 1,500.00
Total Price $33,147.78 $30,941.85 $38,552.25 $37,401.56
WATER METERS - WATER DEPARTMENT
ITEM #1
Company Misc. Water Meters
Metering Technology Solutions $85,878.00
Ferguson Waterworks $83,898.45
Motion was made by Hansen, seconded by Pitts that the following low bids be approved:
Ditch Witch of SD, 2017 Three Phase Reel Trailer, $30,603.36 with trade-in; Brookings Auto
Mall, Item 1, 2017 ½ Ton Extended Cab 4x4 Pickup with 6.5’ Box (less trade-in) in the amount
of $33,147.78; Item 2, 2017 ¾ Ton Extended Cab 4x4 Pickup with 8.0’ Box (less trade-in) in the
amount of $30,941.85; Item 3, 2017 ½ Ton Crew Cab 4x4 Pickup (less trade-in) in the amount of
$38,552.25; Einspahr Auto Plaza, Item 4, 2017 ¾ Ton Crew Cab Pickup (less trade-in) in the
amount of $36,079.00; Ferguson Waterworks, Miscellaneous Water Meters, $83,898.45; and
that, after reviewing the contracts for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
FIBER OPTIC CABLE – TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Pitts that authorization be given to
advertise for bids for Fiber Optic Cable for the Telephone Department. All members present
voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President