HomeMy WebLinkAboutUtilMinutes_2016_10_11Municipal Utilities Board October 11, 2016
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
October 11, 2016, at the Utility Building with the following members present: Carruthers, Hansen,
Harvey and President Peterson. Absent: Pitts.
MINUTES
Minutes of the regular meeting held September 12, 2016 and the special meeting held
September 26, 2016 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Harvey that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $11.78; A T & T, Telco Settlement, $945.05; Advance Auto Parts,
Supplies, $13.78; AgLab Express, Soil Testing, $78.00; A-I Computers Solutions of Brookings,
Supp, $19.98; Allegra, Printed Supp, $1,156.89; Alliance Comm CoOp, PCS Access, $15.90;
American Engineering Testing, Engineering Consulting, $7,264.00; AMP Electric, Labor/Supp,
$230.31; Anixter, Unreg Inventory, $42.47; APPA, Publication, $45.50; APPA, Registration,
$208.00; Aramark, Supp, $400.80; American Registry for Internet Numbers, Annual Renewal,
$2,000.00; Aureon Network Services, Wireless Transport, $1,056.00; Authorize.Net, Credit Card
Processing Fee, $127.90; Auto Body Specialties, Supp, $20.59; Avera Health, Tower Lease Pymt,
$684.00; Avera Medical Group, Vaccinations, $151.00; B & L Utility Maintenance, Recoat
Transformers, $18,363.00; Badger Communications, Unreg Inv, $655.80; Ball, Michelle, Janitorial
Service, $150.00; Barhite, Brooke, Travel, $29.70; Bauman, Cassidy, Travel, $9.40; Bendix, Copier
Maint, $835.92; Blooston & Mordkofsky, Legal Service, $11,966.00; Bluefin Pymt Systems, Credit
Card Processing Fee, $7,556.54; Border States Elec, Supp, $2,413.69; Border States Elec,
Switchgear Box Pads, $7,350.00; Border States Elec, Unreg Inv, $4,375.92; Borns, Justin, Travel,
$30.60; Boss' Pizza & Chicken, Meeting Supp, $216.20; Bozied Gas Stop, Gas, $3,267.43; Bridle
Estates, Sewer Charge Reim, $1,920.00; Briggs, Ken, Conserve/Demand Incentive, $20.00;
Brookings Credit Bureau, Delinq. Acct Collection, $17.60; Brookings Equipment, Supp, $15.15;
Brookings Municipal Utilities, Office Utility Bill, $55,203.00; BSG Clearing Solutions, Telco
Settlement, $172.65; Carquest, Equip Maint, $186.97; Central Business, Supp, $233.33; Century
Business Products, Copier Maint, $563.15; Century Link, Tele Exp, $678.95; Century Link,
Interconnections, $12,218.17; Century Link, Telco Settlement, $272.22; CHR Solutions, Hardware,
$1,550.00; CHR Solutions, Software, $750.00; City of Brookings, Asphalt, $172.50; City of
Brookings, Drug Screening, $174.00; City of Brookings, Contract Fee, $6527.88; City of
Brookings, Landfill Fee, $193.49; City of Vermillion, Utility Bill, $515.19; Cleanslate, Printed
Material, $1,419.00; Counsel, Maint/Supp, $32.15; Courtesy Plbg & Htg, Repair/Supp, $183.15;
Credit Collections Bureau, Delinq. Acct Collection, $208.82; Crescent Electric, Supp, $11.44; CT
Corporation, Professional Service, $296.00; Culligan of Brookings, Bottled Water, $31.75; Culligan
of Watertown, Bottled Water, $30.00; Dakota Service, Supp, $46.88; Dakota Supply Group, Supp,
$306.38; Dale's Alignment, Vehicle Maint, $857.38; Datalink, Software Maint, $1,242.56; Dave's
Window Cleaning, Window Service, $58.00; DeBeer Small Engine Repair, Equip Maint, $12.51;
Dept of the Treasury, Federal Tax, $5,834.35; DHE, LLC, Maint Fee, $1,139.22; Directory
Resources, Software Maint, $120.00; DPC Industries, Chemicals, $1,191.35; Earl May Seed &
Nursery, Supp, $124.97; Eco Water, Bottled Water, $85.00; Eichinger, Ann, Conserve/Demand
Incentive, $6.00; Electric Supply, LTE Electrical Work, $10,424.73; Eurofins Eaton Analytical,
Analysis, $864.00; Farmers Implement, Equip Maint, $41.45; Fastenal, Supp, $787.95; Fed Ex,
Freight, $55.02; Fibercomm, Broadband Service, $524.53; First Bank & Trust, Bond Pymt Series
2011, $36,170.62; First National Trust Services, 2012 SRF Loan Pymt, $329,217.51; Five-Star
Awards & More, Supp, $212.20; Foerster Supply, Supp, $293.35; Fox Sports Net North, Contract
Fee, $6,316.12; Fox, Jocy, PCS Refund, $339.75; G & R Controls, Equip/Maint, $406.65; George's
Sanitation, Sanitation Service, $60.00; Golden West Telecom, Tele Exp, $41.42; Goldfield
Telecom, Supp, $1,267.87; Grainger, Pallet Racking, $7,785.85; Grainger, Supp, $282.96; Graybar
Electric, Supp, $569.91; Graybar Electric, Unreg Inv, $402.32; Hawkins Inc, Chemicals, $2,143.50;
HD Supply Waterworks Ltd, Supp, $2,848.71; Heldt, Tami, Travel, $19.44; Helsper & Mahlke, PC,
Legal Service, $2,520.00; Herc-U-Lift, LP Fuel, $74.72; Hibu Inc-West, Advertising, $400.00;
Homestead Do It Center, Supp, $280.57; Hometown Service, Repair/Supp, $51.78; ICAN Inc,
Advertising, $80.00; Illustratus, Supp, $37.74; Independent Communication, Contract Fee,
$1,133.37; Inner-Tite, Meter Seals, $602.20; Interstate All Battery Center, Battery, $106.95;
Interstate Telecom, Tele Exp, $471.24; Iowa HSEMD, Enhanced 911, $9,361.18; Jimmy Johns,
Meeting Supp, $64.25; Johme, Ashley, Travel, $117.36; Julius, Laura, Travel, $59.40; Karpen,
Nick, Travel, $157.68; KDLT TV, Contract Fee, $2,602.13; KELO, Contract Fee, $3,006.90;
Kerry's Landscaping, Labor/Supp, $260.22; Knettel, Trever, Travel, $225.72; Krier & Blain, Maint,
$173.47; Laake, Aaron, Travel, $127.98; LECA, Telco Settlement, $3,656.00; Lewis Drug, Supp,
$55.34; Locators & Supplies, Repair/Supp, $38.15; Lowe's, Supp, $569.97; M & T Fire & Safety,
Supp, $85.00; Martin's Inc, Diesel/Oil, $750.11; Matheson Tri-Gas, Supp, $626.21; Medinger,
Amanda, Travel, $52.38; Menards-Sx City, Supp, $27.98; Menards-Sx Falls West, Supp, $38.07;
Menards-Watertown, Supp, $16.99; Merchant Transact, Credit Card Processing Fee, $861.57;
Metering & Tech Solutions, Supp, $98.45; Metering & Tech Solutions, Wire, $14,970.00;
Midamerican Energy, Utility Bill, $986.80; Midcontinent, Broadband Service, $321.79;
Midcontinent, Contract Fee, $292.60; Midwest Pest Control, Pest Control, $160.00; Mills, Jack E,
Cam Charges, $3,485.76; Missouri River, Supplemental Power, $950,803.08; Missouri River,
WAPA Allocation, $281,546.94; Monteith Welding, Supp, $8.82; Moser, Trevor,
Conserve/Demand Incentive, $25.00; MVTL Labs, Wastewater Analysis, $87.00; Napa Auto Parts,
Supp, $13.32; Neustar Info Service, Contract Fee, $200.00; Nextel West, G-Block Spectrum Lease,
$100.00; Nielsen's, Repair/Supp, $418.88; Nielson, Brandi, Travel, $12.96; North West Rec, Utility
Bill, $41.66; Northwest Iowa Telephone, PCS Access, $391.15; Northwestern Energy, Natural Gas,
$10.00; NRTC Member Services, Contract Fee, $15.45; Obeslo, Kayla, Travel, $2.16; Office
Elements, Maint/Supp, $220.29; Office Peeps, Supp, $207.00; Olson, Justin, Travel, $70.74; One
Source-Background Check Co, Employee Verification, $197.00; Otter Tail, Utility Bill, $173.84;
Outlaw Graphics, Supp, $43.50; Party Depot, Supplies, $7.26; Pete Lien & Sons, Chemicals,
$16,064.18; Peterson A/C & Heating, Repairs/Supp, $308.00; Pizza Ranch, Employee Recognition,
$118.14; Prairie Graphics, Supp/Uniforms, $1,276.00; Prussman Contracting, Water Main Repair,
$3,308.88; Riter, Rogers, Wattier & Brown LLP, Legal Service, $360.00; Ron's Auto Repair,
Vehicle Maint, $43.30; Safety Benefits, Registration, $130.00; Schuneman Equipment, Equip
Maint, $17.98; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $500.00; SD
Treasurer, Sales/Excise Tax, $81,957.09; SDN Comm, Circuit Lease, $123,712.95; Servall Towel
& Linen, Supp, $105.63; Servicemaster, Janitorial Service, $390.00; Siemens Industry, Surge
Arresters, $2,193.00; Sioux Falls Utilities, Utility Bill, $539.19; Sioux Valley Energy, Dispatching
Service, $660.00; Sioux Valley Energy, Utility Bill, $1,621.04; Sprint, Tele Exp, $29.77; Sprint,
PCS Phone Service, $3,162.14; Sprint, PCS Service Fee, $254,527.43; Sprint, PCS Inventory,
$168,704.32; Stanwick, Kylie, Travel, $177.30; State of Iowa-Treasurer, Sales Tax, $2,436.21;
Stoltenburg, Audie, Travel, $295.56; Stripes By Todd, Paving, $1,548.29; Stuart C. Irby, Supp,
$2,512.75; Sturdevant Auto, Supp, $322.56; Swiftel Communications, Office Phone Bill,
$178,718.34; Telkamp, Terri, Travel, $59.40; Tessier's, Repairs, $2,099.34; UPS Store, Freight,
$270.07; Top Notch Cleaning, Janitorial Service, $1,845.00; Town & Country Shopper,
Advertising, $280.00; Travel Leaders, Air Fare, $1,499.10; Union County Elec, Utility Bill,
$268.95; UPS, Freight, $503.65; US Postal Service, Postage, $9,000.00; Universal Service Adm.,
USAC Contribution, $56,309.38; University Estates, Water Charge Reim, $3,445.00; Vantage
Point, Engineering Consulting, $7,319.10; Vermeer High Plains, Equip Maint, $725.98; Walker &
Associates, Supp, $78.00; Walsh, Debra, Travel, $364.79; Watertown Municipal Utilities, Utility
Bill, $292.79; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $262.50; Wesco, Meter
Modules, $25,662.00; Wesco, Supp, $4,075.64; Window Pros, Window Service, $10.00; Winter
Inc, Concrete/Supp, $91.00; Xcel Energy/NSP, Utility Bill, $1,974.53; Young Broadcasting-SF,
Employment Advertising, $209.00.
The following are Telephone/Utility Refunds:
Alquadaini, Abdullah, $23.08; At&T Services, $3,511.25; Behrends, Brett, $76.21; Buena Vista
Regional Medical Center, $216.00; Dynamic Engineering, $35.00; Getty, Craig, $95.44; Hassan,
Ibrami, $127.08; Heritage East Apts, $16.51; Kepford Apts, $16.51; Loren McMasters, $1,775.91;
Moritz, Edward, $18.97; Musil, Austin, $62.94; Nienaber, Chris, $70.16; O’Neill, Laurel, $72.70;
SD Soybean Processors, $35.00; TB Partnership, $25.74; TB Partnership, $92.92
PERSONNEL INFORMATION
Department Salaries (September): Electric, $207,524.94; Water, $96,127.35; Wastewater,
$81,224.89; Telephone, $512,903.71;
Retirement, $51,040.53; Social Security, $64,455.25; Insurance, $84,973.22; Deferred Comp,
$13,330.85;
Salary Changes: T. Jensen, $9.50*; C. Anderson, $15.43; K. Stanwick, $3,218.69; D. Walsh,
$4,279.01; T. Hietpas, $13.38; J. Millard, $29.68;
New Employees: D. DeGroot, $10.68*; DK Lee, $9.50*; C. Rex, $9.50*; C. Zediker, $9.50*; B.
Zeman, $15.73;
*Plus commission
EXECUTIVE SESSION
Motion was made by Harvey, seconded by Hansen to adjourn to an executive session for the
purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
PUBLIC HEARING ON 2017 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2017 Budget and proposed rate increases for electric,
water and wastewater. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2017 BUDGET
Steve Meyer and Laura Julius presented the proposed 2017 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by Hansen,
seconded by Harvey to approve the first reading of the proposed rate increase in residential electric
rate, small commercial electric rate, time of day electric rate, large commercial electric rate,
industrial electric rate, interruptible electric rate, street light and security light rates. All members
present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Harvey, seconded by Carruthers to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates and the BOD/TSS/TKN surcharge fee. All members
present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Carruthers, seconded by Hansen to approve the first reading of the proposed rate increase in
residential and commercial water rates. All members present voted in favor of the motion.
SURPLUS WIRELESS EQUIPMENT
Motion was made by Harvey that the following Resolution No. 29 - 16 be approved.
RESOLUTION NO. 29 - 16
RESOLUTION ORDERING DISPOSITION OF SURPLUS
WIRELESS EQUIPMENT
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is itemized below of defective items to be destroyed.
WHEREAS said property is as follows:
DESCRIPTION QTY
Cards/Cables/Misc. 110
Cases/Holsters 147
Chargers/Batteries 77
Headsets 8
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provision of SDCL 6-13.
Adopted this 11th day of October, 2016.
ATTEST:
_____________________________ ______________________________
Carol Pitts, Secretary Dave Peterson, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SUBMIT BIDS
SET TOP BOXES – TELEPHONE DEPARTMENT
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
FIBER OPTIC TRANSPORT CABLE TO SIOUX FALLS – TELEPHONE DEPARTMENT
Motion was made by Hansen, seconded by Carruthers that authorization be given to
advertise for bids for Set Top Boxes, Fiber Access Equipment and the Fiber Optic Transport Cable
to Sioux Falls. All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on October 5, 2016, and presented at
this time for consideration and action.
BMU NORTHWEST PARKING LOT IMPROVEMENTS
Bowes Construction Inc. $218,349.30
Motion was made by Harvey, seconded by Carruthers to approve the bid of Bowes
Construction Inc. for the BMU Northwest Parking Lot Improvements in the amount of $218,349.30;
and that, after reviewing the contract for the above bid, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Carol Pitts, Secretary Dave Peterson, President