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HomeMy WebLinkAboutUtilMinutes_2016_07_11Municipal Utilities Board July 11, 2016 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, July 11, 2016, at the Utility Building with the following members present: Carruthers, Hansen, Harvey, Pitts and President Peterson. MINUTES Minutes of the regular meeting held June 13, 2016 and the special meeting held June 27, 2016 were read and approved. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Pitts, seconded by Hansen that the following bills and claims be approved. All members present voted in favor of the motion. 4Nu-Praxair Dist, Supplies, $11.78; 5 Star Communications, Advertising, $1,100.00; A T & T, Settlement, $1,015.95; Action Battery Wholesaler, Supp, $155.70; Ag First, Supp, $215.25; AICPA Dues Processing, Membership Dues, $510.00; Allegra, Printed Supp, $521.93; Anderson, Chris, Travel, $45.90; Any Lab Test Now, Drug Screening, $49.00; Approved Networks, SFP Transceiver, $2,709.18; Aramark, Supp, $247.80; Ascension Lutheran Church, Conserve/Demand Incentive, $1,350.00; Authorize.Net, Credit Card Processing Fee, $119.05; Avera St Luke's, Drug Screening, $52.00; Badger Communications, Unreg Inventory, $5,172.31; Ball, Michelle, Janitorial Service, $200.00; Barhite, Brooke, Travel, $180.60; Bauman, Cassidy, Travel, $7.78; Beresford Mun Tele, PCS Access, $26.26; Blooston & Mordkofsky, $61.39 Tariff Filing, $910.00; Bluefin Payment Systems, Credit Card Processing Fee, $6,591.15; Border States Elec, Inventory, $5,532.87; Border States Elec, Supp, $6,907.50; Borns Group, Advertising, $969.72; Bozied Gas Stop, Gas, $3,796.57; Bridle Estates, Sewer Charge Reim, $1,680.00; Brightstar US Inc., Hardware/Software, $6,457.74; Brookings Auto Mall, Vehicle Maint, $1,183.70; Brookings Credit Bureau, Delinq. Acct Collection, $234.60; Brookings Utilities, Office Utility Bill, $48,049.74; Brookings Utilities, Petty Cash, $30.00; Brookings Register, Advertising/Legals, $507.48; Bruns, Brooke, Travel, $10.80; BSG Clearing Solutions, Settlement, $133.84; Calix, FTTH Inventory, $14,903.48; Calix, Supp, $1,468.82; Campbell Supply, Supp, $39.48; Carquest Auto, Equip Maint, $85.52; Central Business, Office Furniture, $2,351.65; Central Business, Supp, $380.24; Century Business Products, Copier Maint, $556.42; Century Link, Tele Exp, $190.58; City of Brookings, Contract Fee, $6,227.87; City of Brookings, Drug Screening, $360.00; City of Vermillion, Utility Bill, $345.80; Codington Clark Elec, Utility Bill, $59.74; CommScope Tech, LTE Antenna Equip, $100,730.00; Courtesy Plbg & Htg, Repair/Supp, $7.15; Credit Collections Bureau, Delinq. Acct Collection, $755.18; Cubby's, Meeting Supp, $45.00; Culligan of Watertown, Bottled Water, $37.25; Dave's Window Cleaning, Window Service, $58.00; Dept of the Treasury, Fed Tax, $5,547.58; DHE, LLC, Maint Fee, $1,139.22; Ditch Witch of SD, Maint/Supp, $1,781.49; DvL Fire & Safety, Supp, $274.00; Earl May Seed & Nursery, Supp, $39.98; Ekern, Jeff, Travel, $61.20; Elliott Equipment, Equip Maint, $189.00; Express Comm, Settlement, $8,906.10; Express Services, Temp Help, $457.32; Fed Ex, Freight, $113.74; Fiber Comm Solutions, Supp, $1,366.50; Fibercomm, Broadband Service, $6,471.24; First Bank & Trust, Bond Pymt Series 2011, $36,170.63; First Bank & Trust Visa, Lodging/Car Rental, $5,847.49; First National Trust Services, 2012 SRF Loan Pymt, $321,130.70; Fisher Scientific, Lab Supp, $242.34; Fox Sports Net North, Contract Fee, $6,087.34; Freeman, Harvey, Travel, $30.60; Fremont Tire, Tires, $916.80; G & R Controls, Equip/Maint, $99.77; Gaye, Justina, PCS Refund, $399.38; Genband US, Repair Support, $25,317.00; Golden West Tech, Tech Support, $6,140.86; Golden West Telecom, Tele Exp, $41.46; Goldfield Telecom, Supp, $4,127.25; Grainger, Supp, $208.50; Graybar Electric, Fujitsu Annual Support, $6,393.70; Graybar Electric, Supp, $860.94; Graybar Electric, Unreg Inv, $511.88; Hach Chemical, Supp, $607.36; Hawkins, Chemicals, $481.00; HD Supply Waterworks Ltd, Supplies, $1,132.08; Hibu Inc-West, Advertising, $402.97; Hillyard, Repair/Supp, $108.90; Hometown Service, Repair/Supp, $50.78; Howalt-McDowell Insurance, Contractor Bonds, $350.00; Illustratus, Supp, $113.22; Independent Communication, Contract Fee, $1,100.54; Industrial Machine & Eng., Repairs/Supp, $85.00; Infinity Marketing, Advertising, $74.64; Interstate Telecom Coop, Tele Exp, $1,799.34; Iowa Colocation Center, Utility Bill, $92.59; Iowa HSEMD, Enhanced 911, $10,184.87; Jans Corp, Storage Rent, $1,500.00; Jensen, Tyler, Travel, $157.86; Johme, Ashley, Travel, $109.62; KDLT TV, Contract Fee, $2,526.75; KELO, Contract Fee, $2,919.80; Kindt, Scott, Travel, $15.30; Kleinemas, Jason, Travel, $76.50; Kohles, Erin, Travel, $140.47; Krier & Blain Inc, Maint, $540.00; Kruse, Dan, Travel, $183.60; Kryger Glass, Repairs, $175.67; KXLG-FM, Advertising, $2,500.00; Lake City Fire Equipment, Fire Extinguisher/Maint, $52.77; Larson, Renee, Travel, $12.96; LECA, Settlement, $3,809.00; Lewis Drug, Supp, $170.21; LSA, Directory Rates/Data, $110.75; M & T Fire & Safety, Supp, $247.00; Maguire Iron, Tower Maint, $4,500.00; Martin's Inc, Diesel/Oil, $478.49; Mediacom, Broadband Service, $89.95; Medinger, Amanda, Travel, $59.94; Merchant Transact, Credit Card Processing Fee, $648.29; Metaswitch Networks, Central Office Switching Equip, $62,551.04; Metering & Tech Solutions, Inventory, $2,332.87; Metering & Tech Solutions, Supp, $1,152.12; Mid South Telecom, Repairs/Supp, $150.00; Mid South Telecom, Unreg Inv, $385.11; Midamerican Energy, Utility Bill, $1,014.43; Midcontinent, Contract Fee, $273.35; Midwest Alarm, Monitoring Service, $75.00; Midwest Glass, Repair/Supp, $89.80; Midwest Glass, Conserve/Demand Incentive, $3,270.00; Minerva Networks, Maint Support, $38,199.00; Minnehaha County Planning & Zoning, Permit Fees, $680.00; Minnesota Dept of Labor & Industry, License Renewal, $168.00; MMUA, Training, $5,550.00; Moorhead, Rebecca, Travel, $72.90; Moss Adams LLP, TRP Filing/61.39 Tariff Filing, $2,495.00; MVTL Labs, Wastewater Analysis, $280.00; Nagel, Alex, Travel, $183.60; Nelson, Brian, Travel, $15.30; Newark Element14, Supp, $1,071.14; Nielson, Brandi, Travel, $67.50; Northern Balance & Scale, Repair/Service, $306.00; Northwestern Energy, Natural Gas, $10.00; Obeslo, Kayla, Travel, $12.96; Office Elements, Maint/Supp, $251.30; Olson, Justin, Travel, $222.66; One Source-Background Check Co, Employee Verification, $71.50; Otter Tail, Utility Bill, $193.73; Pandora Media, Advertising, $6,065.17; Patrick, Dan, Travel, $10.26; Pete Lien & Sons, Chemicals, $12,040.80; Peterson A/C & Htg, Repairs/Supp, $227.00; Pizza Ranch, Employee Recognition, $64.44; Platzeck, Marty, DOT Physical, $100.00; Power & Telephone Supply, Unreg Inv, $1,435.95; Power Monitors, Supp, $941.24; Prairie Graphics, Supp/Uniforms, $1,045.00; Precision Glass, Door & Windows, $4,990.00; Ramsdells, Supp, $10.52; Reed, Kurt, Meals/Mileage, $61.20; Reihe, Tara, Travel, $8.10; Resmen, Kaylene, Travel, $23.98; Riter, Rogers, Wattier & Brown LLP, Legal Service, $486.00; Ron's Auto Repair, Vehicle Maint, $707.21; Sancom, PCS Access, $7.91; Schuneman Equipment, Equip Maint, $309.06; SD Board of Accountancy, CPA Certification, $100.00; SD CPA Society, Membership Dues, $140.00; SD Dept of Health Lab, Testing W-WW Samples, $380.00; SD Treasurer, Sales/Excise Tax, $79,619.51; SD Treasurer C I F, Communication Impaired Fee, $4,350.50; SDSU, Perform. Eval. W/WW, $104,375.00; SDSU Foundation, SDSU Power Sytem Study, $350.00; Servall Towel & Linen Supply, Supp, $40.90; Servicemaster, Janitorial Service, $260.00; Sioux Falls Tower & Communications, PCS Tower Work, $1,808.25; Sioux Valley Energy, Utility Bill, $1,395.54; SD Newspaper Assoc, Employment Advertising, $633.40; Sprint, Tele Exp, $9.61; Sprint, PCS Phone Service, $3,199.63; Sprint, PCS Inventory, $99,748.98; Sprint-Bkgs, PCS Accessories, $128.25; State of Iowa-Treasurer, Sales Tax, $4,914.30; Strand, Chad, Travel, $30.60; Stuart C. Irby, Supp, $1,794.27; Sturdevant Auto, Supp, $131.70; Subway, Meeting Supp, $34.00; Swede's Electric, Labor/Supp, $45.90; Swenson, Lance, Supp, $20.51; Swenson, Lance, Travel, $397.96; Swiftel Communications, Office Phone Bill, $96,599.43; Talley Communications, Coax/Connectors, $50,439.34; Tessier's, Repairs, $454.15; Test Point Medical, Drug Screening, $420.00; Service Warehouse, Supp, $732.42; UPS Store, Freight, $75.91; Timmons Construction, Labor/Material, $2,750.00; Top Notch Cleaning Service, Janitorial Service, $1,845.00; Tott's Conoco, Ball Joints, $508.58; Tott's Conoco, Gas, $342.95; Tower Distribution, Contract Fee, $288.78; Travel Leaders, Air Fare, $1,416.40; Uline, Supp, $167.40; Union County Elec, Utility Bill, $238.20; UPS, Freight, $401.17; Universal Service Adm., USAC Contribution, $81,513.25; University Estates, Water Charge Reim, $3,445.00; Vantage Point, Engineering Consulting, $175.00; VoIP Supply, Supp, $1,885.58; Walker & Associates, Supp, $2,864.44; Walker & Associates, Unreg Inv, $4,195.00; Water & Environmental Engineering Center, Analysis, $427.00; Watertown Utilities, Utility Bill, $994.99; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $262.50; Wesco, Supp, $136.08; Wisner Controls, Supp, $24.38; Wright, Richard, Travel, $50.94; Xcel Energy/NSP, Utility Bill, $1,615.01; Young Broadcasting of SF, Employment Advertising, $499.00; Sprint, PCS Service Fee, $305,359.34. The following are Telephone/Utility Refunds: Adler, Travis, $368.00; Ahmed, Ismail/Jolene, $50.38; Almos, Steve, $59.65; Bass, Gerry/Cathy, $369.43; Binkley, Mark/Teresa, $208.31; Bludorn, Kelan, 2.90; Boesch, Duayne, $34.96; Borstad, Mervin, $157.44; Bortnem, Heather, $117.23; Brandsrud, Cheryl, $138.17; Brownell, Amy/Craig, $58.84; Bruna, Dan/Tammy, $135.08; Buse, Raymond, $138.89; CD Properties, $83.22; Chandler, Aaron, $13.44; Clark, Wendy/Marvin, $48.94; Clarke, Jacob, $341.81; Cook, Calvin/Beverly, $2.11; Coombes, Dan/Susan, $135.69; Covill, Lindsay, $44.86; Cutler, Keith, $28.00; Damm, Sally, $199.83; DeBeer Small Engine Repair, $8.87; DeBeer, Gary/Barb, $125.78; Deis, Nathan, $30.17; Diercks, Bill/Ruth, $0.03; Eitel, Priscilla, $30.61; Filholm, Anthony, $113.38; Fishbaugher, Joe/Nikki, $151.67; Fortin, Jesse, $511.99; Francis, David, $39.24; Fredrikson, Eugene/Nancy, $96.99; Fusion Developers, $112.81; Fusion Developers, $96.73; Georgeson, Riley, $50.48; Gray, Christine, $63.15; Greve, Karen, $54.11; Gundvaldson, Neil, $51.51; Gutzmer, Walter, $135.34; Habitat Restore, $504.24; Hafenbreidel, David, $190.96; Hakinson, Terry, $135.52; Hansen, Roger, $46.38; Hanson, Kevin/Lindsey, $128.51; Haraldson, Kris, $34.85; Harper, Ainsley, $30.17; Haugen, Marilyn, $279.57; Heiman , Rick, $48.31; Heldt, Gary/Connie, $34.50; Hemmer, Claire, $24.23; Herrig, Doris, $27.13; Hietpas, Steve, $72.78; Hobbie, Martha, $212.29; Houfek, Jeffrey/Cindy, $70.68; Hougland, Tommy, $528.54; Jensen, Leroy, $52.52; Johnson, Marlys, $94.02; Kilmer, Wanda Doop, $18.32; Kistler, Dallas, $77.58; Kjenstad, Jeff, $153.81; Klein, Staci, $532.45; Klingbile, Jeremy, $175.94; Konechne, Dylan, $21.71; Kress, Jody, $45.99; Kruse, Ben, $16.93; Kunzmann, Josh, $30.57; Lacher-Starace, Jennifer, $192.66; Leraas, Dorothy, $163.48; Lerdal, Jim, $111.67; Lounsbery, Jeff, $166.76; Mack, Alan, $127.39; Mallett, Margaret, $50.18; Matondo, Annie, $40.49; Matz, Jace, $26.39; McCarthy, Steve, $112.14; McCormack, Lacey, $39.12; Mendel, Joe, $466.45; Merchen, Carla, $51.67; Minor, Dan/Mary, $127.08; Morehead, Zachary, $118.61; Moulton, Juanita, $89.32; Nachtigall, John, $178.99; Nelson, Amanda, $4.76; Nemitz, Terry/Amy, $132.07; Neyhart, Donna, $205.29; Nora, Mary Jo, $136.00; Olauson, Lyla, $18.41; Olson, Molly, $29.83; Page, Michael, $92.98; Parsons, John, $111.91; Petersen, Daryl, $356.46; Powers, Starlette, $102.60; Rames, Steve, $66.31; Renaas-Bjordal, Kathy, $5.51; Reuer, Philip, $103.38; Rosheim, Terry, $94.97; Rykhus, Duane, $122.52; Selleck, Eva, $25.64; Smith, Ron/Roxanne, $232.35; Stahl, Haley, $64.46; Stevens, Catessa, $69.07; Storms, Kaelob, $129.47; Stout , Zane, $34.30; Theunissen, Loren, $156.87; Thompson, David/Rosella, $150.08; Trudeau, Sheri, $7.25; Tweed, Ron/Deb, $205.40; Van Hofwegen, Mike, $21.05; VanMeveren, Shane/Heather, $147.05; Wade, Shannon, $25.01; Wang-Schafnitz, Bonnie, $68.55; Weber, Phillip, $60.80; Werner, Mark, $149.81; Werning, Marcus, $255.82; Westhoff, Jon, $60.80; Westlund, Kari, $206.79; Weverka, John, $137.00; Whispering Pines $293.86; Wright, M J, $220.12. PERSONNEL INFORMATION Department Salaries (June): Electric, $214,503.57; Water, $93,496.31; Wastewater, $83,977.77; Telephone, $498,099.64; Retirement, $48,158.77; Social Security, $64,806.07; Insurance, $84,447.19; Deferred Comp, $13,222.02; Salary Changes: S. Abbott, $13.45*; C. Christenson, $6,930.94; M. Raske, $10.68*; B. Goodfellow, $10.44; J. Curran, $15.73; B. Erickson, $15.73; S. Hinricher, $20.45; I. Kruse, $22.31; D. Moderegger, $15.73; T. Park, $15.73; B. Steffen, $15.73; New Employees: S. Malsam, $11.28*; A. Aguilar, $9.50*; C. Honkomp, $10.66; I. Rounds, $10.66; E. Jensen, $8.90; R. Moorhead, $11.87*; B. Steffen, $15.50; M. McKibben, $11.31; *Plus commission EXECUTIVE SESSION Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session for the purpose of discussion with legal counsel and review communications from legal counsel about proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All members present voted in favor of the motion. The Board reconvened in open session. FINAL PAYMENT ON THE CENTRAL OFFICE SWITCHING EQUIPMENT Motion was made by Pitts that the following Resolution No. 21-16 be approved. RESOLUTION NO. 21 - 16 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT FOR THE CENTRAL OFFICE SWITCHING EQUIPMENT BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $62,551.04 to Metaswitch Networks Ltd. hereby be approved for the Central Office Switching Equipment for the Telephone Department. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 11th day of July, 2016. ATTEST: _________________________________ _________________________________ Carol Pitts, Secretary Dave Peterson, President The motion was seconded by Hansen. All members present voted in favor of the motion. FINAL PAYMENT ON THE LTE ANTENNA EQUIPMENT Motion was made by Harvey that the following Resolution No. 22-16 be approved. RESOLUTION NO. 22 - 16 RESOLUTION APPROVING WORK AND AUTHORIZING FINAL PAYMENT FOR LTE ANTENNA EQUIPMENT BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in the amount of $100,730.00 to CommScope Technologies LLC hereby be approved for the LTE Antenna Equipment for the Telephone Department. BE IT FURTHER RESOLVED that the work for said project be approved. Adopted this 11th day of July, 2016. ATTEST: _________________________________ _________________________________ Carol Pitts, Secretary Dave Peterson, President The motion was seconded by Carruthers. All members present voted in favor of the motion. CHANGE ORDER NO. 11 ON THE WWTF UPGRADE – PROJECT A Motion was made by Hansen, seconded by Harvey to approve Change Order No. 11 for various modifications to the Wastewater Treatment Facility Upgrade – Project A. All members present voted in favor of the motion. AGREEMENT FOR PROFESSIONAL SERVICES FOR MAP CONVERSION PROJECT Motion was made by Harvey, seconded by Pitts to approve the Agreement for Professional Services for the Map Conversion Project with HDR Inc. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Carol Pitts, Secretary Dave Peterson, President