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HomeMy WebLinkAboutUtilMinutes_2016_06_27Municipal Utilities Board June 27, 2016 City of Brookings A special meeting of the Municipal Utilities Board was held at 11:45 a.m. on Monday, June 27, 2016, via teleconference with the following members present: Carruthers, Hansen, Harvey, Pitts and Peterson. APPROVAL OF BILLS AND CLAIMS Motion was made by Carruthers, seconded by Harvey that the following bills and claims be approved. On roll call all members present voted in favor of the motion. A1 Cleaning & Restoration, Janitorial Service, $1,440.00; ABS College, Tower Lease Pymt, $399.00; Ace Sign Displays, Repairs, $148.40; Airway Technologies, Cable, $2,943.28; Allegra, Printed Supplies, $617.07; AlphaMedia, Advertising, $1,300.00; Amazon, Supplies, $4,157.85; Amazon, Unreg Inventory, $1,776.84; American Tower, Tower Lease Pymt, $1,981.98; AMP Electric, Labor/Supp, $294.30; Angel, Pascual, PCS Refund, $200.00; Anixter, Unreg Inv, $835.84; AOSNC, Maint, $1,995.00; Aramark, Supp, $57.00; Aureon Network Services, Wireless Transport, $1,156.00; Auto Body Specialties, Supp, $25.80; Badger Communications, Unreg Inv, $549.23; Bertsch, Toby, PCS Refund, $211.99; Border States Elec, Supp, $4,742.16; Border States Elec, Transformers, $55,164.00; Border States Elec, Unreg Inv, $14,434.38; Borns Group, Advertising, $491.45; Boss' Pizza & Chicken, Meeting Supp, $152.14; Boys/Girls Hm Family Service, Tower Lease Pymt, $1,520.88; Bozied Gas Stop, Gas, $3,973.54; Brookings Area Chamber of Commerce, Employee Recognition, $400.00; Brookings Radio, Advertising, $4,746.00; Buhls of Brookings, Rug/Supp, $157.10; Calix, FTTH Inventory, $29,555.40; Carlsen, Ernest/Chris, Tower Lease Pymt, $760.00; Carquest, Equip Maint, $119.79; Cenex Fleet Card, Gas, $70.38; Central Business, Supp, $960.11; Century Business Products, Copier Maint, $170.28; Century Link, Tele Exp, $1,834.87; Century Link, Interconnections, $12,147.52; Century Link, Settlement, $272.23; Chesterman, Bottled Water, $69.20; CHR Solutions, Hardware, $1,300.00; Christensen, Cody, Conserve/Demand Incentive, $18.00; City of Beresford, Tower Lease Pymt, $608.35; City of Brandon, Tower Lease Pymt, $760.00; City of Brookings, Reim Application Fee, $100.00; City of Elkton, Tower Lease Pymt, $242.00; City of Harrisburg, Tower Lease Pymt, $1,145.00; City of Sx City Iowa, Tower Lease Pymt, $1,650.00; City of Sx Falls, Permit Fees, $89.50; City of S Sx City, Tower Lease Pymt, $1,324.27; City of S Sx City, Tower Lease Pymt, $1,200.00; City of Vermillion, Tower Lease Pymt, $1,165.85; City of Volga, Tower Lease Pymt, $266.00; City of Volga, Utility Bill, $48.81; Clay Union Electric, Utility Bill, $208.85; Commercial Capital, Plotter Lease, $232.00; CommScope Techo, LTE Antenna Equip, $42,880.00; Cornerstone Group, E-Mail Newsletter, $169.00; Courtesy Plbg & Htg, Repair/Supp, $290.15; Crown Castle (CCI), Tower Lease Pymt, $1,985.60; CSSA, Supp, $29.69; Curry, Thomas, Tower Lease Pymt, $533.31; Czech, Marvin, Tower Lease Pymt, $466.00; Dakota Meadows, Tower Lease Pymt, $847.00; Dakota Supply Group, Supp, $2,445.51; Dale's Alignment, Vehicle Maint, $366.00; Datalink Corp, Internet Storage Capacity, $38,961.67; Davis, Jill, Tele Refund, $340.00; DeBoer, John & Irene, Tower Lease Pymt, $399.00; Dell Rapids LLC, Tower Lease Pymt, $399.00; DENR, Annual Water Fee, $6,600.00; Den-Wil Inc, Rent Pymt, $1,196.26; Ditch Witch of SD, Maint/Supp, $1,785.37; Duff, Debra, Tower Lease Pymt, $333.00; Eco Water, Bottled Water, $118.00; Eide Bailly, Audit Fee, $500.00; Ethanol Products, Chemicals, $1,037.55; Exeltech, Elec Supp, $995.00; Express Services, Temp Help, $237.69; Farmers Implement, Equip Maint, $447.10; Fiber Comm Solutions, Supp, $1,255.50; First Bank & Trust, SDSU Revenue Bond Pymt, $9,541.43; Flexible Pipe Tool, Camera Repair, $795.75; Fluke Electronics, Repairs/Supp, $1,154.00; Foerster Supply, Supp, $514.60; Foerster Testing Limited, Concrete Testing, $840.00; Four Corners Partnership, Store Rent, $2,280.00; FRRPA, FRRPA Lease, $24,769.00; George's Sanitation, Sanitation Service, $60.00; Gorder, Mike/ Andrea, Tower Lease Pymt, $485.82; Gray Television Group, Contract Fee, $3,357.10; Graybar Electric, Supp, $177.71; Graybar Electric, Unreg Inv, $410.50; Great Northern Environmental, Supp, $195.00; GTP Acquistition Partners, Tower Lease Pymt, $3,347.99; H & A Enterprises, Tower Lease Pymt, $621.31; Hankel, Dennis, Conserve/Demand Incentive, $150.00; Harkness, Trustee, Pauline, Tower Lease Pymt, $465.85; Hawkins Inc, Chemicals, $6,539.78; Hawkins Inc, Supp, $1,744.95; HD Supply Waterworks Ltd, Supp, $188.80; HDR Inc, Engineering Service, $6,818.39; Helsper & Mahlke, PC, Legal Service, $1,800.00; Hillyard/Sx Falls, Repair/Supp, $239.97; Hoffman-Townsend Post 74, American Flag, $240.00; Hometown Service, Repair/Supp, $241.96; Hy-Vee, Supp, $148.29; Hy-Vee, Supp, $114.36; Hy-Vee, Supp, $42.07; I.L.L Inc, Store Rent, $2,750.00; Iheartmedia, Advertising, $2,698.00; Imprint Plus, Supp, $350.00; Inspection Services Div, Permit Fees, $1,981.00; Interstate Realty Ltd, Tower Lease Pymt, $1,825.05; Interstate Realty Ltd, Storage Rental, $148.00; Interstate TRS Fund Admin, Teleco Relay Service, $10,523.80; Iowa Colocation Center, Tower Lease Pymt, $1,520.88; J & K Edging Solutions, Labor/Supp, $2,837.76; JCL Solutions, Supp, $223.67; Jorgenson, Justin, Conserve/Demand Incentive, $24.00; Julius, Laura, Travel, $59.83; KorTerra Inc, Locate Fee, $500.00; Krogman, Katie, Travel, $125.87; Kruse Construction, Roof Repairs, $13,807.37; Kruse, Dan, Shopko Supp, $15.82; KTIV TV, Tower Lease Pymt, $760.43; Lantsberger , Michael, Rent Pymt, $2,600.00; Lewis Drug, Supp, $207.86; Locators & Supplies, Repair/Supp, $705.00; Lowe's, Supp, $1,334.57; M & T Fire & Safety, Supp, $32.50; Mahaney, Todd, Tower Lease Pymt, $608.35; Mailway Printers, Advertising, $6,103.00; Martin's Inc, Diesel/Oil, $676.51; Mathison Co, Maint/Supp, $35.16; McGrath North Mullin & Kratz, Legal Service, $116.00; Menard Trust , David/Shirley/, Tower Lease Pymt, $763.42; Menards-Sx Falls East, Supp, $10.69; Menards-Sx Falls West, Supp, $53.95; Menards-Watertown, Supp, $75.17; Merchant Job Training & Safety, Training Materials, $550.00; Midamerican Energy, Utility Bill, $1,324.34; Midcontinent, Tower Lease Pymt, $781.00; Midcontinent, Broadband Service, $473.00; Midwest Alarm, Monitoring Service, $80.43; Midwest Communications, Advertising, $2,080.00; Midwest Glass, Repair/Supp, $411.29; Millborn Seeds, Grass Seed/Fertilizer, $143.75; Mills, Jack E, Store Rent, $4,291.66; Missouri River Energy, Registration, $200.00; Muhl, Kaitlyn, Tele Refund, $280.00; Napa, Supp, $70.37; Nebraska Public Power, Utility Bill, $212.07; Neustar, LNP Fee, $4,027.46; Neustar Info Service, Contract Fee, $200.00; North West Rec, Utility Bill, $45.89; Northwestern Energy, Natural Gas, $738.16; NRECA, Publication, $72.00; NRTC Member Services, Contract Fee, $63,575.87; Outlaw Graphics, Supp, $120.00; Pete Lien & Sons, Chemicals, $8,193.78; Peterson Air Conditioning & Heating, Repairs/Supp, $772.14; Powell Broadcasting, Advertising, $2,000.00; Prairie Graphics, Supp/Uniforms, $503.50; Public Opinion, Employment Advertising, $194.50; Reed, Jeff, Travel, $423.30; Reisdorph, Lorraine, Tower Lease Pymt, $1,439.87; Restaurant Design Equipment, Supp, $194.40; Ribob Co, Tower Lease Pymt, $684.00; Ronning Property Mgmt, Storage Rental, $70.00; SBA Structures, Tower Lease Pymt, $1,277.94; Schuneman Equipment, Equip Maint, $47.71; SD Dept of Rev, Enhanced 911, $18,806.20; SD Retirement System, SDRS Contribution, $45.00; SD Telecom Assoc, Registration, $296.00; SD Treasurer, Sales/Excise Tax, $103,663.07; SDN Communications, Circuit Lease, $688.18; Sx Falls PCS, Tower Lease Pymt, $1,208.15; Sx Falls Two Way Radio, Repairs/Supp, $173.96; Sx Falls Utilities, Utility Bill, $30.21; Sx Falls Water Purification, Tower Lease Pymt, $4,150.00; Sx Valley Energy, Utility Bill, $246.06; Smith, Adam, Conserve/Demand Incentive, $180.00; SDSU, Tower Lease Pymt, $1,182.00; South Sx City, Utility Bill, $578.93; Sprint, Tele Exp, $55.84; Sprint, Tower Lease Refund, $1,505.03; Sprint, PCS Inventory, $32,120.06; Sprint-Brookings, PCS Accessories, $26.43; Staples, Supp, $77.44; State of Iowa-Treasurer, Sales Tax, $5,451.55; Stuart C. Irby, Supp, $2,129.00; Sturdevant Auto, Supp, $152.65; Swenson, Lance, Travel, $107.10; TeleCheck, Check Verification, $715.26; Teledynamics, Unreg Inv, $89.22; Tires Tires Tires, Vehicle Maint, $260.00; Titan Machinery, Equip Maint, $122.08; Tott's Conoco, Tower Lease Pymt, $598.95; Townsquare Media-Sx Falls, Advertising, $2,932.80; UPS, Freight, $312.13; US Postmaster-Bkgs, Annual Permit Fee, $520.00; Vantage Point, Engineering Consulting, $2,209.60; Wagner , Jackson, Tele Refund, $210.00; Watertown Utilities, Tower Lease Pymt, $2,370.00; Waverly-Casa De Paz, Tower Lease Pymt, $1,194.19; WevikTrust, Eleanor, Tower Lease Pymt, $572.33; Window Pros, Window Service, $10.00; Wisner Controls, Supp, $1,450.00; Xcel Energy/NSP, Utility Bill, $990.22; Xerox, Copier Maint, $281.25. POLICY MANUAL AMENDMENT Motion was made by Carruthers that the following Resolution No. 20-16 be approved. RESOLUTION NO. NO. 20 - 16 RESOLUTION AMENDING POLICY MANUAL WHEREAS a comprehensive statement of policy governing the organizational and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings Municipal Utilities Board (the "Board"), which statement is now on file in the office of the Executive Vice President/General Manager; and WHEREAS after due consideration the Board finds that that a new section be added in the Personnel Policy, Section 308.13.03, Cell Phone Use/Distracted Driving; and amendments to the Personnel Policy, Section 302.08, Acceptable Use of BMU Property and Technology; Section 304.01, Equal Employment Opportunity; and Section 308.09, Pay Period; as set forth in said statement should be made. NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board that the Policy Manual be amended as shown on the attached. Adopted this 27th day of June, 2016. ATTEST: _____________________________ _______________________________ Carol Pitts, Secretary Dave Peterson, President The motion was seconded by Harvey. On roll call all members present voted in favor of the motion. EXECUTIVE SESSION Motion was made by Harvey, seconded by Carruthers to adjourn to an executive session for the purpose of discussing contractual matters with legal counsel. On roll call all members present voted in favor of the motion. The Board reconvened in open session. AUTHORIZATION TO ENTER INTO SETTLEMENT AGREEMENT WITH BEL BRANDS Motion was made by Harvey, seconded by Carruthers to approve the Settlement Agreement between Bel Brands and Brookings Municipal Utilities dated June 2016 as recommended by legal counsel and to authorize Steve Meyer, Executive Vice President/General Manager to execute the Settlement Agreement dated June 27, 2016. On roll call all members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: _______________________________ ____________________________ Carol Pitts, Secretary Dave Peterson, President